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Enterprise Grants Management Enterprise Grants Management in PAin PA

12/3/2007 Update12/3/2007 Update

Ed Wetmore - Commonwealth of PA Office of Administration

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Focus Area #3: Providing program management support to Focus Area #3: Providing program management support to agencies currently planning and executing grants agencies currently planning and executing grants management initiativesmanagement initiatives

Major eGrants ActivitiesMajor eGrants Activities Pa Department of Transportation (PennDOT) dotGrants projectPa Department of Transportation (PennDOT) dotGrants project Pa Department of Education (PDE) eGrants AssessmentPa Department of Education (PDE) eGrants Assessment Pa Department of Environmental Protection (DEP) eGrants Pa Department of Environmental Protection (DEP) eGrants

AssessmentAssessment Pa Department of Community and Economic Development (DCED) Pa Department of Community and Economic Development (DCED)

eGrants RewriteeGrants Rewrite

Related Grants Management ActivitiesRelated Grants Management Activities Vendor Registration Release 2 ProjectVendor Registration Release 2 Project Contractor Responsibility ProjectContractor Responsibility Project ERP Upgrade ProjectERP Upgrade Project

Enterprise Grants Program – 2007/2008 Focus AreasEnterprise Grants Program – 2007/2008 Focus Areas

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Major eGrants Activities - PennDOT Major eGrants Activities - PennDOT dotGrantsdotGrants

Bureau of Highway Safety and Traffic Administration (BHSTE)Bureau of Highway Safety and Traffic Administration (BHSTE) Open application went live 4/16/2007 (8 programs)Open application went live 4/16/2007 (8 programs) SAP ERP integration went live 11/9/2007SAP ERP integration went live 11/9/2007

Electronic Invoicing Interface Electronic Invoicing Interface Funds Commitment Interface / QA Reconciliation Process Funds Commitment Interface / QA Reconciliation Process

Statement of work for eSignatures in processStatement of work for eSignatures in process

Bureau of Aviation (BOA)Bureau of Aviation (BOA) Open application went live 8/8/2007 (3 programs)Open application went live 8/8/2007 (3 programs) SAP ERP integrationSAP ERP integration

Funds Commitment Interface / QA Reconciliation Process - went live Funds Commitment Interface / QA Reconciliation Process - went live 11/9/200711/9/2007

Electronic Invoicing Interface – Planned go-live 1/15/2008Electronic Invoicing Interface – Planned go-live 1/15/2008

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Major eGrants Activities - PennDOT Major eGrants Activities - PennDOT dotGrantsdotGrants

Bureau of Rail Freight (BRF)Bureau of Rail Freight (BRF) Open application went live 8/20/2007 (2 programs)Open application went live 8/20/2007 (2 programs) SAP ERP integration – Planned go-live 1/15/2008SAP ERP integration – Planned go-live 1/15/2008

Bureau of Municipal Services (BMS)Bureau of Municipal Services (BMS) Currently executing program forms and workflow design (1 grant-like Currently executing program forms and workflow design (1 grant-like

application)application) Planned Go-Live 1/22/2008 (open application and SAP ERP Planned Go-Live 1/22/2008 (open application and SAP ERP

integration)integration)

Bureau of Public Transportation (BPT)Bureau of Public Transportation (BPT) Currently executing program forms and workflow design (10 Currently executing program forms and workflow design (10

programs)programs) Go-Live date being planned for 2Go-Live date being planned for 2ndnd or 3 or 3rdrd quarter 2008 quarter 2008

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Pa Department of Education (PDE) - eGrants Pa Department of Education (PDE) - eGrants AssessmentAssessment eGrants Product Assessment – CompletedeGrants Product Assessment – Completed Procurement options being reviewedProcurement options being reviewed

Pa Department of Environmental Protection (DEP) - Pa Department of Environmental Protection (DEP) - eGrants AssessmenteGrants Assessment eGrants Product Assessment – Underway eGrants Product Assessment – Underway

Pa Department of Community and Economic Pa Department of Community and Economic Development (DCED) - eGrants RewriteDevelopment (DCED) - eGrants Rewrite .NET version of eGrants system in User Acceptance Testing.NET version of eGrants system in User Acceptance Testing Planned production Go-Live December 2007Planned production Go-Live December 2007

eGrants Activities – Other AgencieseGrants Activities – Other Agencies

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Related Grants Management ActivitiesRelated Grants Management Activities

Vendor Registration Release 2 ProjectVendor Registration Release 2 Project Incorporation of ACH Bank data in registration processIncorporation of ACH Bank data in registration process Go-Live scheduled for Mid December 2007Go-Live scheduled for Mid December 2007 Future expansion of GIS geocodingFuture expansion of GIS geocoding

Contractor Responsibility ProjectContractor Responsibility Project Liability and Performance obligation verification Liability and Performance obligation verification Future expansion with EPLS as data providerFuture expansion with EPLS as data provider Solution Options being finalized for procurement 1Solution Options being finalized for procurement 1stst/2/2ndnd qtr 2008 qtr 2008

ERP Upgrade ProjectERP Upgrade Project SAP V4.6 to V6.0SAP V4.6 to V6.0

Grantor ModuleGrantor Module

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QuestionsQuestions&&

DiscussionDiscussion……