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1
Dissemination and Exploitation
Kick off meeting - Torino Dec 2003
Alan Gobbi
2
Alan Gobbi?
Worked in Electronics industry for 28 years, joined UoY in 2002.
Engineering and Marketing roles
Managed international projects involving China, Europe, and USA
Italian name
3
Alan Gobbi
Giuliano - 1602
Pietro - 1833
Family Tree
6.25% Italian
4
Topics
Communications
Documents and Milestones
Web site
Dissemination
Exploitation
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E mail groups
Several E mail groups have been set up
Take care to select the most appropriate group when sending mails
Use meaningful titles - not CAPANINA
Use “reply all” thoughtfully
Edit titles if the theme of a long e-mail trail has evolved
The current contact list is on the web site
Please check and advise if there is a need to revise groups
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Current e-mail Groups
[email protected] ALL [email protected] [email protected] PCC [email protected] [email protected] SB [email protected] [email protected] WPSWP [email protected] [email protected] WP1 [email protected] [email protected] WP2 [email protected] [email protected] WP3 [email protected] [email protected] WP4 [email protected] [email protected] WP5 [email protected] [email protected] WP6 [email protected] [email protected] BT [email protected] [email protected] BUTE [email protected] YEC
[email protected] for general comments from the outside world. This will be filtered by YEC
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Teleconferencing
Flexible to suit specific needs
Desk to Desk much preferred to expensive video facilities
Minimum requirementsGood audioSharing of PC screen / whiteboardLow cost for all participants
Tools available (so far)BT’s meetme
Good but some cost implications
Microsoft Net MeetingProblematic with some fire walls
Yahoo - Messenger
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Milestones and Documents
The Document and Milestone control tool will become web based
In essence it is simple and flexible but does require some discipline
For the immediate future,if you need to create a new document or milestone please e-mail requirements to [email protected].
Please ensure all relevant details are included in your request
The master list on the web site will be regularly updated
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Overview
General information Milestones EC Deliverables Documents
Needed for all entries
Some pre-defined, anyone can create a new one
All deliverables have been pre-defined. Only PCC can alter or create new ones
Anyone can create a new document whenever required
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General InformationGeneral information
Iden
tifie
r
Due by (M-)
WPSub WP
Owner
Org
anis
atio
n
Sta
tus
0129 6 3 2John Smith
YEC
This is just the next sequential number - it is unique and can not be used more than once.
Fill in month number when document/ milestone needs to be completed. Eg 5 means the end of the 5th month
Fill in most appropriate WP (and sub WP if relevant)
The name of the owner of the Milestone or Document
Your organisation short name (limited to 4 characters)
Leave blank initially, fill in C when Complete, or D for Delayed if task is behind schedule.
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MilestonesMilestones
Iden
tifie
r
………
Maj
or K
ey M
ilest
ones
Description
0096 ……… KCompletion of laboratory tests on two assembled HAP free-space optical crosslink terminals
………
0126 ………Identify Possible Approaches for the RF, EM and Mechatronics Aspects of the Train and HAP Antennas
………
K denotes pre defined Milestone agreed with EU. Field not available for any new milestone.
Simple description of Milestone - be specific so that it is easy to see when it has been completed
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DocumentsDocuments
Iden
tifie
r
…… Description
Se
cu
rity
Cla
ss Relates
to mileston
e / identifier number
CAP-
se
qu
en
tia
l n
um
be
r
-WP n n -
Org
an
isa
tio
n
-
Se
cu
rity
Cla
ss
-
Iss
ue
nu
mb
er
Issue DateWeb site Upload /
Download
0001 ……Candidate applications and….
PUB 0001 CAP- D01 -WP 1 1 - BT - PUB - 00 *0032 …… 0032 CAP- 0032 -WP 6 0 - UOY - 000 - 00 *0130 …… 0130 CAP- 0130 -WP 0 0 - 0 - 000 - 00 *
Enter date of most recent up issue of document
Simple description of document
Define security, PUB for public, CON for confidential to CAPANINA group or RES for restricted circulation (define restrictions on the actual document cover sheet)
Use this field to help group related documents - enter the identifier number of most appropriate Milestone / document
Document number is self generating
Use letters a,b, c or P1,P2 for drafts. 01 for first issue 02 etc
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When to use?
Create a Milestone if an activity is considered to be critical and likely to hinder follow on work if not completed on time.
YEC will review all Milestones ( but not Documents) and chase up any late deliveries
Create a “document” when there is a significant piece of work to generate and share with others
E-mails, memos, lab notes etc are not viewed as “documents”
Background work within a WP can be shared in a more informal manner via the specific private WP web site page
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Web site
Arranged in three sectionsPUBLIC - general accessPRIVATE - for CAPANINA team onlyINVITED - to allow selected organisation to see an intermediate level of detail, examples being
The EUIndustrial organisations with a specific interest in the technologyOther research organisations / programs where there are benefits in sharing knowledge
The scope is flexible and capabilities will be developed incrementally
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PUBLIC
Info arranged to suitGeneral PublicScientific / TechnicalIndustry / Commerce
List of headings includesWork Program (for WP leaders to share info publicly)Documents (access to all Public documents)Participant details (limited to suit partners wishes)Links (to relevant web sites)PublicityChat space ( to share relevant feedback from visitors)Calendar of eventsContact us / sign up for news letter
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PRIVATE
Partner specific log on name and pass word
Sections includeProject ManagementMilestones / Document controlWP home pages (each owned by WP leader)Publicity toolkitConferencesMeetingsExploitation plansIndustry and commerceContact details (of all participants + others as appropriate)Useful PublicationsTravel and accommodation
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Dissemination - Publicity
Ask the following questions
Who am I wanting to communicate with (think both Generic and Specific)
What do I want to tell them.
Why would they be interested in what I want to say.
How should I communicate with them (E mail, report, telephone conversation, interview, newsletter, web site etc)
When is it appropriate to communicate.
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Promotional Tool kit
Press release materials
Background data
Website - links etc
Summaries of research into Broadband and HAPSTechnical seminars, conferences etc
Simple library of “Free to use” images Internal newsFeedback and comment summaryGraphic design
Measurements section
Archive
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Technology Road Map
Evolving Document
Need to try to quantify technology as “products”
Balance between long term vision and “today’s” capabilities
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MUGS
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Questions?
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Press Release
Kick off - Torino December 2003
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Press Release Material
Key Message abstractCurrent story - TechnicalCurrent story - Global
Base story can be customised to suit
Photos/ Images (when available)
Web site references
Feedback options
Q’s and A’s focused on media questions
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Background data
Technology
Commercial
Applications
Partners
EU programs
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Web site
Recent changes
Forthcoming plans
Web site change request process
This is not the full web site plan, just an extract that relates to promotional activities.
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Misc.
Database of who is doing what in terms of Broadband and HAP research
Details of forthcoming seminars / events that are relevant to CAPANINA
Simple library of images
Internal news stories
Feedback and comments
Graphics
Measurement
Archive
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First Release
Kick Off Press Release best timed for early January
UOY Press office will support the activity
Important to start well and keep reinforcing the message
Key Message for first press releaseMoving Users - TrainsRuralDeveloping countries
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Questions
Why is there a need for new approaches to deliver Broadband
What is Framework 6
I though 3G was going to do everything for the mobile user
Are airships reliable
How many users could one HAP support
What Products and Services will require Broadband
When will this technology be available to the man in the street
How much will all this cost to use
What are the particular strengths of partner “X”
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Document Properties
Document Title Dissemination and Exploitation
Document Number CAP0129-WP50-YEC-CON-P1
Author (s) Alan Gobbi
Date 8th Dec 2003
Participant (s) (short names) YEC
Workpackage(s) WP5
Total number of slides(including title and this slide)
29
Security level (PUB, RES,CON)
Con
Description / Abstract Kick Off Meeting Torino Dec 2003