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CENSUS 2011

Presentation

Standing Committee on Finance

25 August 2010

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Outline of the Presentation

Importance of the census Insights into SA Census taking Mandate for 2011 Census Data collected Organisation Milestones Concerns Conclusions

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Importance of Conducting the Census

This momentous endeavour generates diverse: Demographic and socio-economic information

that enhance policy decision-making. It also gives insight into performance in

relation to the implementation of government policies and programmes

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Previous Censuses Undercount Census 1996 : 10% Undercount Census 2001 : 17% Possible contributors:

Inconclusive planning and lack of capacity Failed advocacy and publicity campaigns Incomplete and accurate address list Payment of field staff - timing Untargeted recruitment of staff Inefficient and ineffective training of staff Inadequate fieldwork organization Inadequate quality assurance and monitoring processes Hard-to-count groups – no clear strategies

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What will make a successful census 2011

Lessons learnt during the two censuses and community survey forming the base for planning

Successful program testing across all processes Proper planning and management of processes Proper process monitoring and evaluation Well thought out partnership programs Simplified census processes (Keep all processes simple) Streamlined decision-making process within the project

and organization

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Census 2011 Mandate

To plan and manage the design, collection, processing and dissemination of an accurate census 2011 within the stakeholders definition with the aim of: Enumerating all persons within the country without

omissions or duplicationProvide universal and relevant data that meets the

country’s and international needs

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To ensure proper coordinated and integrated planning

To conduct a comprehensive advocacy and publicity exercise in support of all census processes

To conduct a compressive testing of all processes

To produce comprehensive and relevant data items, questionnaire and census products

Meeting our mandate

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To conduct verification and validation of all demarcated

EAs and also perform listing of all dwellings in the country

To enumerate each and every person in the country

without omission and duplication

To accurately convert information from the questionnaires

into electronic data and produce primary tables

Disseminate census data and products (in partnership)

Meeting our mandate Cont

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Benefit of data collected Provide the base and platform for:

Measurement for evidence-based decision making

Rational planning both at provincial and municipal level Monitoring and evaluation of projects across

municipalities Municipal budget allocation Poverty measurement and comparability across

municipalities Resource allocation for implementation of programmes Tool for bench-marking changes within the province

and municipalities over time (20 years now) Census 1996, 2001 and 2007 Community survey

collected similar data

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Kind of data to be collected

Population distribution within each province

Housing type in urban and non-urban areas

Distribution of households

Type of water source, distance traveled, access to water

Toilet facilities

Type of energy/fuel source, access to energy

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Kind of data to be collected - Cont

Income distribution Migration within the province Refuse removal - % of households having access to

refuse removal Telephones lines within the province Disability type and distribution

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Management and advisory Committees

The Project nerve center Day to day monitoring and evaluation of project plans

and activities /Tracks progress on a daily basis

Technical committee Technical advisory arm of the project

Census Steering committees• To advise the project on matters relating to technical,

operational in nature

National advisory committee Advises the Statistician-General on strategic issues

related to the project

Provincial and District Steering committees Same roles as the national steering committee

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Fundamental Improvements

Project governance structure in place Been able to conduct tests on most of the processes Conducted pilot and on time Introducing a wider advocacy and publicity program from

national to grassroots level using the partnership approach with the stakeholders

Questionnaire more user-friendly to both the field workers and respondents

Strategies with regard to the reduction of undercount identified and documented

Involvement of all the stakeholders on all the census processes

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Fundamental Improvements Cont

Aiming at providing Data that has minimal imputations

Data that has minimal adjustments

Data that truly represents the country’s dynamics

Data timeously

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Where are we now?

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Milestones to respond to the mandate

All plans concluded - September 2008

All tests done before pilot - September 2009

Pilot data collection - October 2009

Pilot data processing - July 2010

PES study results - End August

Dress Rehearsal - April 2010 – March 2011

Listing for main census - October 2011

Data collection main - October 2011

Main data processing - December 2012

Final results - March 2013?

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Planning Overall Census strategy in place Component strategies in place Operational plans in place Budget compiled The Census governance model in place The project plan in place though under rigorous tests Various Census committees and composition agreed

upon The Project nerve center – In operation Technical team – In operation Census Steering committees Census Advisory committees Provincial and regional advisory committees

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Integrated field ops. The Fieldwork integrated methodology agreed upon

Targeted publicity, listing, data collection by a single and same person per EA

The Integrated methodology documented

Tested during the mini-test and pilot

Strategies with regard to the reduction of undercount identified and documented

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Integrated field ops. Geographical support

Demarcation of EA’s in progress though at a very slow pace

Map referencing of DU’s/ tested in GP

Validation of EA’s (Office-based) in progress

Methodology for EA verification in progress

68% place name demarcation; 49% EA demarcation. Aim is to

have complete demarcation by January 2010

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Integrated field ops.

Publicity

The strategy as regards publicity and advocacy agreed upon and documented

Use of targeted publicity by fieldworkers at EA level

Wider advocacy through partnership structures across the country and various committees

Wider publicity through print and electronic media

Partnerships with State institutions, private sector & Public

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Integrated field ops. Enumeration

The time it takes to do the entire field work monitored

Revised ratio’s of different levels of supervision

1 FWC: 5 supervisor 1 Supervisor: 4 Enumerators Reduced administrative burden Improved supervisory time; focus on quality Conducted various tests (mini-tests) Independent QA by M&E

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Data Processing and Analysis

Data processing solution agreed upon: Mini test processed on time Pilot processed with some delay Design and layout of questionnaire Finalisation of processing strategy

Analysis unit formed within the Census Capacity being built in this regard

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PES

Refinement of methodology

Capacity building

Timing of PES field work

Specifications for automated and manual

matching

Sample for dress rehearsal ready

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Operational Bench Mark

Dissemination

The thinking and key areas of collaboration in place Workshops/Exhibits at various conferences or shows Presentations Installation of Community Profiles, targeting particularly

all three levels of government Training sessions on Stats SA products StatsOnline (Stats SA’s website) Special requests for 2011 Census data Meetings Annual User Satisfaction Survey

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Challenges to date

Additional space requirements (Temporary)

Recruitment at EA level (still being tested)

Consolidating the 1st level of supervisionEA creationBudget (2011/12)

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Things to be tested Effectiveness of publicity programme

Participation of various stakeholders Delivery of material

Segregation of duties for different management levels (National, Provincial and District)

Quality assurance methodologies and procedures Progress reporting PES methodology Recruitment, appointment, administration, payment,

termination and reconciliation (RAAPTR)

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Conclusions • Organisation on track to undertake Census

• Continuous testing of systems and institutional arrangements

• Finance challenges are being addressed with National Treasury

• Ongoing research on methodologies for PES, monitoring and quality assurance, publicity research, geography and other evaluation measures.