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BROADBAND DEPLOYMENT

OPPORTUNITIES – Encroachment Permit

Process

Asif Haq, Assistant Division Chief

Traffic Operations

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Broadband Incorporation throughEncroachment Permits – How to Apply

• Per the California Streets and Highways Code 670-695, Caltrans has the authority to issue encroachment permits to an applicant if the work is conducted in accordance with plans and specifications approved by the Department.

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• A NEW Encroachment Permit application was created in order to streamline and expedite Broadband facility installation.

• The new application, titled “Broadband Facility Installation and Use Request Application”, may be accessed at:

http://www.calink.ca.gov/pdf/Broadband_Use_Application.pdf

Broadband Incorporation throughEncroachment Permits – How to Apply

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Where to Apply?

At the Appropriate District Permit Officehttp://www.dot.ca.gov/hq/traffops/developserv/permits/pdf/manual/Appendix_G_(WEB).pdf

Applicants should provide the following

Project location, description, plans, permit fees

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Applicant submits acomplete application

package

Encroachment PermitsOffice and Functional

Units review applicationpackage

Applicant addressesneeded revision(s)

Comment letter is sent

YES

NO

Broadband Encroachment Permit Process

Encroachment PermitsOffice compiles

comments

Issue Encroachment Permit

Can it be Approved?

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Broadband Facility Conflict Resolution Process

Complete BroadbandInstallation

Application packageis received

District Permits Office(DPO) reviews

package and workswith applicant toapprove within

40 days

Issue Encroachment Permit

If DPO cannot approve, then Denial

is issued with reasons and the

District Director (DD) is notified

Applicant has discretion to resolve

conflict through informal meeting with

the DPO

Dispute Resolution package sent to DD

for reconsideration.

DD works with applicant to resolve

conflict and responds within 21 days

Issue Encroachment Permit

Close files within30 days

DD sends appeal package and reasons for denial to applicant.

Notifies HQ

Applicant submits formal appeal with

package re-submittalTo Caltrans Director,

who respondswithin 60 days.

Issue Encroachment Permit.

Broadband Resolution Committee makes

recommendation to Director

Approved

Denied

Request for

recon -sideration

Approved

Denied Appealed Denied

Not Appealed Approved

Close files

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California Broadband Initiative and Executive Order S-23-06

• Eliminated Occupancy Fees – in 2006• Established new fee structure – in 2007• Developed special application for

Broadband Facility Installation (Encroachment Permit Application) – in 2008

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California Broadband Initiative and Executive Order S-23-06

• Regulations streamlining the Encroachment Permit Process were prepared and sent to OAL (in process)

• Regulations for Conflict Resolution were prepared and sent to OAL (in process)

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Broadband Regulations and Goals

• Conflict Resolution Timeline was reduced

• Established a Departmental goal to expedite the review and approval of Broadband Encroachment Permit Applications

to within 40 days

• Established Broadband Dispute Resolution Committee (BDRC)

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Caltrans’ Own System

• Caltrans developed its own system and installed fiber optic network to feed information into the Traffic Management Centers (TMCs) for traffic/incident monitoring and response.

• Caltrans system exists in urbanized areas

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Caltrans’ Fiber Optic Network

• Existing 738 miles

• In Construction 145 miles

• Programmed 119 miles

• Proposed 1,563 miles

• Build-out 2,564 miles