1 Board of Trustees 2 MINUTES – Special Meeting Wild Horse ... · 8 board members were present except Sherrick Roanhorse. A quorum was present. The invocation 9 was provided by

“Yideesk33g00 Naat’1anii” Leaders Now And Into the Future Page 1 of 2

Board of Trustees 1

MINUTES – Special Meeting Wild Horse Pass Resort & Casino2 March 22, 2018 @ 4:00 p.m. Chandler, AZ 3

Board Members Present: Anderson Yazzie, Charley Long, Sherrick Roanhorse, Matthew Tso 4 Board Members Absent: None 5

I-III. Call to Order, Roll Call & Invocation 6

The meeting was called to order at 3:44 p.m. by Board President, Anderson Yazzie, Jr. All elected 7 board members were present. A quorum was present. The invocation was provided by Charlie 8 Long. 9

IV. Approval of Agenda 10

The agenda for March 22, 2018 was approved with additions to the April Board meeting: NIEA 11 meeting in Hartford, CT and finding a location for the Annual Board/Administrative Meeting in June 12 2018. Several locations were suggested. Mr. Roanhorse suggested to select a place that would tie 13 in with the school mission. The April board meeting is set for April 12, 2018 at 3:00 p.m. to approve 14 contract renewals, school calendar, etc. 15 Motion/Second: Sherrick Roanhorse/Matthew Tso 16 Motion carried 4‐0‐0. 17

V. Special Meeting Agenda Items: 18

A. Head of School Contract Request for FY 2018‐19, Betty Ojaye 19 Ms. Ojaye reviewed with the Board her memo on consideration for other positions. She expressed 20 her desire to stay on with NPS and step away from the Head of School position this year. Ms. Ojaye 21 requested consideration for transfer to any combination of the following positions: Dine Soaring 22 Grant Project Director, Data Collection Specialist (contractual position), NCA Chairperson and/or 23 Gifted & Talented Coordinator. Ms. Ojaye stated Mr. Derek Begay is currently the Data Collection’s 24 Specialist, but will finish up his contract on June 30, 2018. 25

26 B. Request to Advertise Administrative Positions 27 Ms. Ojaye requested to post positons for the Dean of Instruction, Head of School, and IB 28 Coordinator. Mr. Yazzie, Jr. is open to posting the positions. Ms. Ojaye is requested to sit in on the 29 Dean of Instruction interviews and provide feedback to the Board. There was a discussion on how 30 the IB Coordinator position would be posted: on the IB website and in local newspapers or internally 31 for current employees. Mr. Roanhorse suggested that Ms. Ojaye could stay another year as Head of 32 School. Mr. Tso suggested getting help for the Business Manager, with a possibility of hiring a 33 payroll person. Mr. Roanhorse would like to have a conversation on what they want as a Head of 34 School. Mr. Yazzie, Jr. recommends Ms. Ojaye for the Grant Project Director & Data Collections 35 Specialist positions. 36

37 It was agreed that the IB Coordinator be posted internally to employees. A requirement is to have a 38 Level II or Level III licensure. A letter of interest and resume will be submitted in lieu of an 39 application. 40

41 Motion by Mr. Roanhorse to defer item B for the Dean of Instruction and Head of School positions 42 until the April board meeting. The IB Coordinator position will be posted internally for one week. If 43 there is no one hired, it will be posted externally. 44

45 Motion/Second: Sherrick Roanhorse/Charley Long 46 Motion Carried 4‐0‐0 47

48

MINUTES – Regular Meeting Navajo Preparatory School, Inc. March 22, 2018 Board of Trustees


1 The work session will be held on April 7, 2018 @ 10:00 a.m. 2 The board meeting will be held on April 12, 2018 @ 3:00 p.m. 3

4 The summer annual retreat will be discussed at the next board meeting. 5 NIEA will be added to the next board meeting agenda. 6

7 The meeting adjourned at 5:35 p.m. 8

9 Motion/Second: Sherrick Roanhorse/Matthew Tso 10 Motion Carried 4‐0‐0 11

12

Minutes approved on ____________________. 13

14

______________________________________ 15 Anderson Yazzie, Jr., President 16 Board of Trustees 17

Minutes prepared by: Ada J. Wilson, Director of Human Resources 18


Board of Trustees 1

MINUTES – Special Meeting Navajo Preparatory School2 May 2, 2018 @ 3:00 p.m. Farmington, NM 3

Board Members Present: Anderson Yazzie, Charley Long, Sherrick Roanhorse, Matthew Tso 4 Board Members Absent: None 5


The meeting was called to order at 3:19 p.m. by Board President, Anderson Yazzie, Jr. All elected 7 board members were present except Sherrick Roanhorse. A quorum was present. The invocation 8 was provided by Craig Le Compte. 9

10 Sherrick Roanhorse arrived at 3:20 p.m. 11


The agenda for May 2, 2018 was approved with no changes. Ms. Ojaye stated there are no changes 13 but the seniors would like to provide a brief report on the graduation program. 14 Motion/Second: Charley Long, Matthew Tso 15 Motion carried 4‐0‐0. 16

V. Introduction of Guests, Public Comments & Announcements 17

A. Introduction 18 1. Craig Le Compte‐ Auditor19 2. Eve Bluehouse‐ Accounts Receivable20 3. Diane Dembowski‐ Accounts Payable21 4. Erin Watson‐ Senior22 5. Kellian Staggers‐ Senior23

24 Report: Senior Class representatives presented the details of the graduation ceremony. There was a 25 discussion on the song, “Young, Dumb and Broke” on whether or not it should be played at the 26 graduation. It was decided that the song will not be played as the graduation processional song, but 27 can be played before the graduation begins. 28

VI. Unfinished Business 29

A. Approval: Audit Report: Fiscal Year Ending June 30, 2017, Craig Le Compte 30 Mr. Le Compte presented the independent auditor’s report on the single audit, year ending June 31 2017. This is an unmodified opinion with no conditions. There was a discussion on bank 32 reconciliations and transition from Wells Fargo to Vectra Bank. Mr. Roanhorse requested from 33 the auditor to include another column of totals from the previous year with the statement of 34 financial position and statement of activities for comparison measures. 35

36 Motion to approve the audit for FY ending June 2017. 37


41 B. Approving Resolution: Approving the 2018‐19 Organizational Chart 42

Ms. Ojaye stated the revised organizational chart has no changes from the previous year other 43 than the employee’s names; and vacant positions were listed in blue. The only position name 44 change was “Development Coordinator” to “Development Director.” Modifications may be 45 made as needed in the future as needed per Mr. Yazzie, Jr. 46

MINUTES – Regular Meeting Navajo Preparatory School, Inc. May 2, 2018 Board of Trustees


1 Motion/Second: Sherrick Roanhorse/Charley Long 2

Motion Carried 4‐0‐0 3 4

C. Approval: Site Selection for Annual Board/Administrative Work Session, June 2018 5 6

Ms. Wilson presented accommodations made for several hotels in Denver, CO. for the work 7 session. A breakdown of cost prices for each hotel was also presented. Mr. Yazzie asked 8 whether or not the new Head of School and new Dean of Instruction will be in attendance. Ms. 9 Ojaye stated she would like to have them on board by the work session. There was a discussion 10 on where to have the work session. Sedona, AZ was selected by the Board as the location. Mr. 11 Roanhorse suggested to Ms. Ojaye to reach out to Joe Martin from NAU and Mr. Yazzie, Jr. 12 suggested reaching out to Kathleen Frank of NAU Native American Cultural Center. 13

14 Motion to have Board/Administrative Work Session in Sedona, AZ with dates of: June 27‐30 15 (first choice) or June 24‐27 (second choice). 16

17 Motion/Second: Charley Long/Matthew Tso 18

Motion Carried 4‐0‐0 19

VII Personnel- Unfinished Business 20

A. Approval: Contract Renewals for Head Coaching Staff 21 22

Rainy Crisp Volleyball $5,000

Richard Hoerner Boys Basketball $5,500

Rainy Crisp Girls Basketball $6,000

Fernando Azofeifa Golf $3,500

Stacy Irwin Soccer $4,500

Stephanie Coon Cross Country $3,500

Austin Rochford Baseball $3,500

Stephanie Coon Track & Field $3,500

23 Motion/Second: Charley Long/Sherrick Roanhorse 24 Motion Carried 4‐0‐0 25

26 B. Approval: Salary adjustment for Payroll/Travel Specialist‐ Sheryl John 27

28 Ms. Wilson read the memorandum on the salary adjustment for Ms. John. Mr. Yazzie, Jr. 29 recommended to monitor activity and revisit this at the end of June at the board meeting. Mr. 30 Roanhorse emphasized to Ms. Ojaye to continue to provide technical assistance to the Business 31 Manager now and into the future; and possibly to have a third party professional on contract for 32 supportive purposes. 33

34 The salary adjustment for Payroll/Travel Specialist was tabled to the June Board Meeting. 35

36 C. Approval: Pending Contract Renewals: 37

1. Program Support Assistant‐ Fredina Van Winkle38 2. Facility Manager‐ Stacy Irwin39 3. Journeyman Plumber‐ Byron Begay40 4. Instructional Technology Specialist‐ Lander Morris (Non‐Exempt to Exempt)41

42



Motion/Second: Charley Long/Sherrick Long 1 Motion Carried 4‐0‐0 2

3 D. Approval: HIRE‐ IB/CAS Coordinator‐ Donna Fernandez 4

5 Ms. Ojaye asked to meet with Ms. Fernandez to accept the position, but she has not met to 6 accept the position. 7

8 Motion to approve recommendation, but if position is not accepted it will be re‐advertised. 9

10 Motion/Second: Sherrick Roanhorse/Matthew Tso 11 Motion Carried 4‐0‐0 12

13 E. Approval: Non‐Renewal of Contract‐ Derek Begay 14

15 Revised letter was provided to the Board for information purposes. 16


20 Mr. Yazzie, Jr. stated Ms. Wilson provided the Board with an updated list from the Job Vacancy 21 listing. Ms. Ojaye suggested to set a date to interview for the Head of School. 22

VIII. Travel Requests 23

A. IB Professional Development (9 total) 24 B. Teaching Proficiency through Reading and Storytelling Conference, Boston, MA, July 9‐13, 25

2018 (3 total) 26 C. American Indian/Indigenous Teacher Education Conference, Flagstaff, AZ, June 22‐23, 2018 27 D. Alert, Lockdown, Inform, Counter, Evacuate (ALICE), Sierra Vista, AZ, June 10‐13, 2018 28


32 The meeting adjourned at 5:08 p.m. 33

34 Motion/Second: Charley Long/Matthew Tso 35 Motion Carried 4‐0‐0 36

37 38


40


Minutes prepared by: Ada J. Wilson, Director of Human Resources 44

“ ” Leaders Now And Into the Future Page 1 of 4

Board of Trustees 1

MINUTES – Regular Meeting Navajo Preparatory School 2 May 18, 2018 @ 2:00 p.m. Farmington, New Mexico 3

Board Members Present: Anderson Yazzie, Charley Long, Sherrick Roanhorse, Matthew Tso 4

and Ian Teller 5 Board Members Absent: 6


The meeting was called to order at 2:05 p.m. by Board President, Anderson Yazzie, Jr. All elected 8 board members were present. A quorum was present. The invocation was provided by Lander 9 Morris. Ms. Wilson announced roll call in which four board members were present and the student 10 representative. 11


The agenda for Friday, May 8, 2018 was approved with no changes or additions. 13 14 Motion/Second: Matthew Tso, Charley Long. 15 Motion carried 4-0-0. 16

V. Approval of Minutes 17

The minutes for 3/22/18 and 5/2/2018 were not submitted and therefore delayed until the next 18 meeting. A Motion was made to table all minutes, items A-C, to the June board meeting due to the 19 nature of them being related one with another. 20 21 Motion/Second: Matthew Tso/Charley Long 22 Motion carried 4-0-0. 23

VI. Introduction of Guests, Public Comments & Announcements 24

A. Introductions: New Student Senate Members 25 Mr. Teller stated the Student Senate elections were completed. Positions were filled for all 4 Senate 26 positions: Logan Reano- President, Sky Harper- Vice President, Allison- Treasurer, Kenny Sloan- 27 Secretary. Mr Reano introduced himself to the Board. There was a discussion on gifting an IPad to 28 the outgoing student representative of the Board. 29 30 Motion to amend the agenda to include gifting an IPad to outgoing student representative in 31 section: New Business- item D. 32 33 Motion/Second: Matthew Tso/Charley Long 34 Motion carried 4-0-0. 35

VII. Reports 36

A. VEX Robotics Competition Video (6 minutes) 37 Introduction: Lander Morris- Instructional Technology Specialist, showed video of the VEX Robotics 38 Competition. Mr. Morris stated this is the first year NPS had a Robotics Club and they qualified for 39 the world competition. He attended the VEX Robotics Competition and connected with individuals 40 who stated there is funding for Native American students. He will follow up on this to provide NPS 41 an opportunity for more funding for this program. Mr. Gordon, Robotics Teacher, is dedicated to 42 the program and will work with students throughout the summer to be ready for competition next 43 year. Mr. Anderson, Jr. stated to connect with Coconino High School in Flagstaff, AZ to possibly 44



collaborate with them. They are a well-known school in Robotics and host a robotics competition 1 with Northern Arizona University. 2

3 Sheryl provided an update on bank reconciliations. She reported that bank reconciliations are 4 completed for savings and student activities up to April, operating and unrestricted accounts are 5 being completed up to August, and notes payable are completed up to April. The investment 6 account is still in process. JOM application completed. The Title VI application was completed and 7 NPS will receive $47,000 in funding. 8

VIII. Unfinished Business9

A. Annual Board and Administrative Work Session, June 24-27, 2018, Sedona, AZ10 11

Ms. Ceceilia Tso shared an estimate on Kimpton Amara Resort & Spa and explained details. 12 Discussion on what dates would work best for everyone: June 24-27 or June 27 June 30. Mr. 13 Roanhorse asked if it is possible to start on Saturday, June 23rd to have an additional day. Ms. Tso 14 will look into it. Logan Reano will not be able to make it. Sky Harper is invited to attend, or Kenny 15 Sloan. Sky Harper will be able to attend. 16

17 Motion to approve the Annual Board and Administrative Work Session at Kimpton Amara Resort & 18 Spa in Sedona, AZ. Dates are June 23-June 27. 19

20 Motion/Second: Matthew Tso/Sherrick Roanhorse 21 Motion carried 4-0-0. 22

IX. New Business23

A. Approving: Confirming and Congratulating the Senior Class of 2018 for completing the24 required Courses of Study by the Navajo Preparatory School, Inc., New Mexico Department of 25 Education, and International Baccalaureate Diploma Programme (IBDP) 26

27 Ms. Ojaye read the resolution. Ms. Ojaye stated 98% of graduating students will attend college 28 and 2% will go into the military. 29

30 Motion/Second: Charley Long/Matthew Tso 31 Motion carried 4-0-0. 32

33 B. Approval: Recognizing Outstanding Student Achievement by Awarding Scholarships of 34

Excellence 35 36

Ms. Ojaye ready the resolution. 37 38

Motion/Second: Matthew Tso/Charley Long 39 Motion carried 4-0-0. 40

41 C. Approving Resolution: Ten Percent (10%) rate change for the School’s Employee Benefit Plan 42

43 Ms. Ojaye read the resolution. She explained the increase in rates for individual and family. 44 Then, she explained the funding expenses and trends of the insurance plan. Mr. Roanhorse 45 asked if injuries are tracked. Injuries are track through Worker’s Comp. Mr. Tso asked what is 46 the biggest area being paid for in medical expenses. Chronic situations. Mr. Roanhorse stated 47 he would like to look further into prevention training for a healthy and safe work environment. 48 Possibly include this in the annual meeting. Ms. Ojaye stated there are online trainings available 49



to staff members through Worker’s Comp. Also, Ms. John stated trainings are available through 1 NM Mutual. 2

3 Motion/Second: Matthew Tso/Sherrick Roanhorse 4 Motion carried 4-0-0. 5

6 D. Gift IPad to Outgoing Student Representative 7

8 Motion to gift an IPad to Ian Teller- Student Representative. 9

10 Motion/Second: Sherrick Roanhorse/Matthew Tso 11 Motion carried 4-0-0. 12

X. Personnel 13

A. New Hires 14

1. Career/Admissions Counselor: Roderick Denetso15 Motion/Second: Sherrick Roanhorse/Charley Long16 Motion carried 3-1-0.17

18 2. Head Football Coach: Roderick Denetso19

Motion/Second: Sherrick Roanhorse/Charley Long20 Motion carried 4-0-0.21

22 3. School Nurse: Karen Duncan23

Motion/Second: Sherrick Roanhorse/Charley Long24 Motion carried 4-0-0.25

26 4. Dean of Instruction: David Goldtooth27

Mr. Tso motioned to approve what the interview panel recommended. The vote is a tie.28 According to policy, when there is a tie, the motion is dead and there is no movement29 forward. The position will be re-advertised and the interview/selection process will be30 followed.31 Motion/Second: Matthew Tso/Charley Tso32 Motion carried 2-2-0.33

34 5. Head of School: Shawna Becenti35

Motion/Second: Charley Long/Sherrick Roanhorse36 Motion carried 4-0-0.37

38 B. Resignation(s) 39

1. Yvette Escojeda- Administrative Assistant to Dean of Instruction40 2. Jade Spencer- FT Security Officer41

a. Ms. Ojaye would like to approve Mr. Spencer as a Sub Security Officer and/or Sub42 Custodian position.43

44 Motion/Second: Sherrick Roanhorse/Matthew Tso 45 Motion carried 4-0-0. 46

47 48 49



XI. Travel & Training Requests1

A. IB Coordinator Workshop, July 11-14, Albuquerque, NM2 B. Alert, Lockdown, Inform, Counter, Evacuate (ALICE), June 13-13, 2018, Sierra Vista, AZ3 C. STEM Professional Development, June 3-4, 2018, Houston, TX4 D. STEM Professional Development Study Tour, June 29-July14, 2018, Germany5

- Check with Ms. Flores on VISA to Germany 6 E. Cost Summary for prior-approved travels 7

8 Mr. Roanhorse motioned to approved all items A-E (pending outcome on item C). 9

10 Motion/Second: Sherrick Roanhorse/Charley Long 11 Motion carried 4-0-0. 12

XII. Future Business, Next Meeting Date & Adjournment13

The next regular meeting will be scheduled at the end of the Board/Admin Work Session-14 TBD15

Ms. Ojaye asked that Ms. Wilson inform those who did not get a job offer.16

Mr. Roanhorse would like to request to stay with schedule for Graduation Ceremony.17 18

Motion/Second: Charley Long/Matthew Tso 19 Motion Carried 4-0-0 20

21 22


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Minutes prepared by: Ada J. Wilson, Director of HR 28

Documents

1 Board of Trustees 2 MINUTES – Special Meeting Wild Horse ... · 8 board members were present except Sherrick Roanhorse. A quorum was present. The invocation 9 was provided by