1 BCcampus | connect. collaborate. innovate. Page | Strategic
Council Meeting 8 June 20, 2013 BCIT Downtown Campus 0900
1230h
Slide 2
2 BCcampus | connect. collaborate. innovate. Page | Proposed
agenda TimeItem 0830h Refreshments and greetings 0900h Proposed
agenda Review of meeting notes 0915h Follow-up items from March 1,
2013 meeting 0930h Draft: A Combined BCcampus Annual Report and
Strategic Plan Refresh 1015h BCcampus Fiscal Year 2014-15: Planning
for change 1045h Refreshment break 1100h Operations update:
challenges and opportunities 1145h Wrap-up, interim tasks, and
identification of next meeting date Adjourn and light lunch
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3 BCcampus | connect. collaborate. innovate. Page | Added
follow-up item Council membership and terms of appointment With two
new members joining Council, the updated term list appears in the
table below Council MemberMembership Term Expiry Date David Bogen
(ECUAD) / Judith Murray (TRU)March 31, 2015 2-year renewal Susan
Brown (AEIT)AVED Appointee Anna Kindler (UBC)March 31, 2014 1-year
extension Bill Krane (SFU)March 31, 2015 2-year renewal Scott
McAlpine (Douglas)March 31, 2015 2-year renewal Dawn Minty
(AEIT)AVED Appointee Laurie Rancourt (NLC)Term expiring March 31,
2015 Alan Davis (KPU)Term expiring March 31, 2015
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4 BCcampus | connect. collaborate. innovate. Page | Meeting
notes and attachments March 1, 2013 meeting notes were distributed
for review Attachments and links also included: Briefing note
regarding BCcampus decision to decline the transfer of BC Academic
Health Council services to BCcampus, and in particular the HSPnet
service Draft of combined annual report and strategic plan,
formatted for discussion, recommendations and approval URL link to
Fiscal plan 2013-14 David Porter
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5 BCcampus | connect. collaborate. innovate. Page | Follow-up
item 1 BC Academic Health Council and HSPnet BCcampus was
approached as a potential transition host for selected BCAHC
services Due diligence process Two consultants were contracted to
evaluate the potential transfer of services Consultants reports
were distributed to BCAHC and AVED Decision note was distributed to
BCAHC, AVED and BCcampus Strategic Council Transfer of service
opportunity was declined based on consulting reports
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BCcampus strategic plan refresh 6
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7 BCcampus | connect. collaborate. innovate. Page | BCcampus
strategic plan refresh BCcampus combined annual report and
strategic plan 2013- 2016 refresh We revise and update the BCcampus
strategic plan on a rolling 3-year basis (an evergreen plan)
Approval of the 2013-16 strategy is asked from Council at its
May/June meeting Report and refreshed Strategic Plan will be
published and available as a PDF from BCcampus.ca website in summer
or early fall 2013
Slide 8
8 BCcampus | connect. collaborate. innovate. Page | Strategic
plan refresh for 2013-2016
Slide 9
1.Leveraging wireless device explosion on campus 2.Improving
student outcomes through an approach that leverages technology
3.Developing an institution-wide cloud strategy to help the system
select the right sourcing and solution strategies 4.Developing a
staffing and organizational model to accommodate the changing It
environment and facilitate openness and agility 5.Facilitating a
better understanding of information security and finding
appropriate balance between infrastructure openness and security
6.Funding information technology strategically 7.Determining the
role of online learning and developing a sustainable strategy for
that role 8.Supporting the trends toward IT consumerization and
bring-your-own device 9.Transforming the institutions business with
information technology 10.Using analytics to support critical
institutional outcomes 9 EDUCAUSE Top 10 Issues 2013
Slide 10
Business models for shared services 10 BCcampus | connect.
collaborate. innovate. Page | Deloitte transformation report Shared
instructional systems Educational services and resources Twitter
comment: Wow, that report is stunningly bland and uninventive.
Almost like it was written by consultants with no understanding of
the sector... Open Educational Resources and Textbooks
Slide 11
BCcampus aims to bring together B.C.s post- secondary system
and make higher education open and available to everyone, through
the smart use of information technology services. 11 BCcampus
strategic plan themes
Slide 12
BCcampus Strategic Plan 2013-2016 Coordinated approach to
student-facing system services federated services Education
planning (BCCAT) Application services (BCcampus) Program, course
and section finder (BCcampus) StudentAid services (AVED) Online
research and tutoring support (BCcampus and ELN) Transfer guide
(BCCAT) Transcript services (BCcampus, MEd) Shared and
collaborative services Use a lifecycle approach to development
Consider hand off to ongoing business partners or system agency
partners for service infrastructure or operations Link shared,
collaborative and open into healthcare and trades programs BCcampus
Strategic Plan 2013-2016 Open textbooks, open resources, open data
Ongoing identification, adoption, adaptation and creation to reach
a 40 textbook target Coordinated approach with other jurisdictions
High impact AND high enrolment Textbook Zero as a potential new
strategy Professional learning and development for online learning
BC online instructional skills workshops (ISW) BC online instructor
diploma program Modeled on Californias @ONE program Clearinghouse
for online learning trend data and system survey data Annual survey
on management of online learning Smaller quarterly surveys on
specific topics 12 BCcampus | connect. collaborate. innovate. Page
| BCcampus strategic plan themes
Slide 13
Some challenges ahead if we expect to execute the vision 13
Draft fiscal year plan 2013-14
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14 BCcampus | connect. collaborate. innovate. Page | Draft
fiscal year plan 2013-14 BCcampus fiscal year plan 2013-14 Fiscal
year plan outlines planned BCcampus activities matched to services
and 2013-14 specifics expressed in government letter of
expectations (GLE) from AEIT A key issue is this years plan is the
need to expend reserve funds in order to balance our budget against
an expanding scope of operational activities and expectations, and
for BCcampus to coordinate and provide infrastructure for new
services including the open textbook program and health-related
education system services
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15 BCcampus | connect. collaborate. innovate. Page | Draft
Fiscal Year Plan 2013-14 Scope of BCcampus activities as of January
2013 Scope of Activities 2013 -14
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16 BCcampus | connect. collaborate. innovate. Page | Draft
fiscal year plan 2013-14
Slide 17
Fiscal challenge mitigation Mandate renewal, re-statement and
direction, or change BCcampus will operate a common post- secondary
application service, transcript exchange service and online course
directory for the Province BCcampus will aggregate instructional
delivery systems, services and training support programs within the
post-secondary sector, and will provide opportunities to prototype
and test new services BCcampus will coordinate the development and
distribution of open resources (courseware, textbooks, data) in the
post-secondary sector on behalf of AVED and other ministries that
interface with post-secondary institutions Other options, TBD Cost
savings 1.Make a compelling case to Council and AVED for additional
($1M) operating funds for fiscal 2014-15, and beyond. This plan is
based on an awesome strategy that compels support! 2.Identify
revenue-generating opportunities to underwrite specific programs or
activities. 3.Reduce the scope of programs to create a leaner and
more strategically focused organization starting 2014-15. 4.Merge
with another post-secondary agency or agencies to capture synergies
and reduce costs, or transition specific programs to another
agency. 5.Institute reduced number of workdays for selected staff
to reduce staffing costs. 6.Operate only one main BCcampus office,
with one smaller satellite office. 7.Other options, TBD. 17 Fiscal
challenge mitigation options
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18 BCcampus | connect. collaborate. innovate. Page | Break and
refreshments 15 minute break recommended After break Renewing
BCcampus strategic plan 2013 2016 Operational updates, challenges,
and opportunities
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19 BCcampus | connect. collaborate. innovate. Page | Operations
update 2013 Curriculum services and applied research Student
services and data exchange Shared and collaborative services
Challenges Opportunities
Slide 20
20 Curriculum services and applied research Open programs Open
textbooks Open courseware Open resources Open data Professional
learning Linking professional practice, teaching and learning with
research Supporting professionals through communities of practice
ETUG SCoPE
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21 BCcampus | connect. collaborate. innovate. Page | Open
development Open textbook program Sub-committee formed with 16
members Co-chaired by Dr. Bill Krane (SFU) and Dr. Alan Davis (KPU)
Meeting 1 took place on Feb 19 Call for Proposals for first 10 of
40 open textbooks / resources BCcampus recommends April 2013 Adopt,
adapt and test is strategy Currently using Pressbooks.com Canadian
open textbook authoring platform for pilot testing BCcampus
Slide 22
Curriculum Services and Applied Research Open Textbook project
update and next steps Professional learning update 22 Images CC-BY
BCcampus Curriculum services update
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23 BCcampus | connect. collaborate. innovate. Page |
Professional learning Open and collaborative practices remain a
focus BCcampus staff continues to promote and provide professional
workshops and resources for institutions, faculty and instructors
on open educational resources as an alternative approach to
curriculum and instructional resource development.
Slide 24
Curriculum Services and Applied Research Opportunities A
willing and able BC Ed Tech and Educational Developer community
More interest in Open than ever before, especially from instructors
Challenges Supporting the enthusiasm 24 Opportunities and
challenges Textbook image CC-BY
http://www.flickr.com/photos/92472409@N04/8415352690
Slide 25
Application services Transcript services Course directory
linked with transfer information Modernized services and workflows
Mobile enabled applications Inter-jurisdictional capabilities
Compliance with privacy, security and payment industry standards
Linkages to international data transfer specifications based on
PESC 25 Student data exchange services
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26 BCcampus | connect. collaborate. innovate. Page | Student
data exchange services Goal: Achieve systemic benefit, good user
experiences and demonstrate institutional value Challenge: Uneven
user experience with ApplyBC Opportunity: Create more seamless
workflow Wins: Better branding for SFU and improved value for
ApplyBC Improved fee collection process (potentially ~$1.6M/year;
fully PCI compliant) Shared development, maintenance provides
significant cost savings across participating institutions Next:
Transcript integration (BC PSI, BC high school, other Canadian
institutions)
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27 Student and data exchange services
Slide 28
Shared and collaborative services 28 Maximize institutional
access to educational technologies, programs and services while
minimizing redundancy, thus reducing costs Optimize the benefits of
educational technology applications, with a focus on open source
software solutions Research and pilot new and innovative
educational technologies, with a focus on open source software
solutions Facilitate the collaboration process on behalf of the
stakeholder groups. Shared and collaborative services
Slide 29
Continuing synergies Integration with student information
systems (SIS) Integration with collaborative programs Integration
with OPDF and open textbook programs New services WriteAway
launched Feb. 25, 2013 Kaltura - streaming media services (August
2013 for back to school) Potential new services Home and community
care programs Curriculum management Infrastructure support via
BCNet 29 Page | BCcampus | connect. collaborate. innovate. Adobe
Connect Shared and collaborative services
Slide 30
Business models for shared services CURRENT status Some
institutions incented Some institutions receive free service
Systemic development benefiting multiple institutions funded
PRINCIPLES moving forward: Collaborative educational SERVICEs
Scalable, sustainable, systemic shared service (s5) Appropriate
blend of incentives, base funding, and cost recovery Life cycle,
business model, TCO approach Consortium sourcing solutions and
participatory governance IMPLICATIONS: Some institutions may lose
or have reduced incentives Some institutions who have free service
may need to contribute to service operation 30 BCcampus | connect.
collaborate. innovate. Page | Shared and collaborative services
CC-BY-SA, via Wikimedia Commons BCNet BCcampusBC PSIs
Slide 31
31 BCcampus | connect. collaborate. innovate. Page | Next
meeting/s and follow-up items Proposed dates for next meetings
October / November 2013 Mid-term review Fiscal plan 2014-15
presented Adjourn