1 April 30th, 2008 9:00 – 12:00 PROCUREMENT POLICY COUNCIL

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April 30th, 2008

9:00 – 12:00

PROCUREMENT POLICY COUNCIL

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1. Organizational changes Jeff Mandel2. Materials Contract updates Walt Quade3. Staples Pam Gabriel4. Energy Greg Knerr

a) Dynamics of Marketplaceb) Auctions

5. Services Contract Updates Roxana Dietz6. Performance Score Card Jeff Mandel Break7. RFP Process Change Joan Kraft8. Procurement Handbook Ellen Dunlap9. SRM

a) Document Builder changes Ellen Dunlapb) Bid Workflow Ellen Dunlapc) Hierarchical Contracts Ellen Dunlapd) GARA Ellen Dunlape) eNews Auto-PO Ellen Dunlapf) Payment Assignments Ellen Dunlapg) Supplier Enablement Joan Krafth) Supplier Registration Joan Krafti) SRM Survey Joan Kraft

AGENDA

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10. . Programs & Systems Scott Crossa) PIBH

1. Overlapping Contracts2. Invoices

b) E-Marketplace Update11. OAIT-Roles & Responsibilities/COP Phil Tomassini12. Legal Chuck Anderson

a) Right-To-Knowb) Handling of Copyright, Confidential and Trade Secret items

13. Training Jeff Mandel a) New Certification courses b) Purchase Order Reconciler course c) Protest course d) Invoice Planning14.QA - Corrective Action Paul Wolf15.Questions & answers

AGENDA Continued

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Commonwealth DGS BOPProcurement Organization

April 28, 2008

5

MaterialsWalt Quade

Page 2

Deputy Secretary for ProcurementCurt Topper

Bureau of Procurement

Chief Procurement OfficerJeff Mandel

Secretary of DGSJames Creedon

ServicesRoxana Dietz

Page 3

QualityPaul Wolf

Page 4

Programs & SystemsScott Cross

Page 5

Business ProcessJoan Kraft

Page 6

AssistantCheryl Moore(Temporary)

Special AssistantGary Lee

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MaterialsWalter Quade

Supplies & ConsumablesJoe Gurzenda

FoodMargie JuranLilly Mangan

ConsumablesRich Gaul

Equipment & VehiclesBrian Reinoehl

RoadwayRich Woodworth

MachineryRobin Morse

Furniture & Fixtures

Lisa Vega

EquipmentMary Randolph

PharmaceuticalsVacancy

Appliances & ITQ Equip

Barb Cain

Raw MaterialsJoel Shiffler

Liquid FuelsJack Banks

Concrete/ Roadway Surface

& SafetyLori Vessella

Coal & EnergyGeorge Landis

MROJ.P. Duvall

Fire & PoliceDave Le Mon

HVAC PlumbingElectrical

Cheryl Bair

Construct/BldgKaren Turns

Textiles & Toiletries

Terry Rohrer

Cleaning & OfficePam Gabriel

Lab Supplies & Equipment

Liz Bollinger

PackagingKathy Lewis

SuppliesJim Pinci

Business AnalystVacancy


Contract CoordinatorSue Guyeski




Passenger Vehicles

Alfonzo Robinson

Commercial Vehicles

Robert Isenberg

VehiclesCraig Wolford


Contract Coordinator

Patty Coleman

Passenger Vehicles

MaintenanceSusan Reinhold

Materials Strategic Sourcing Division

CommoditySpecialist

7

BusinessAnalyst

5

ContractCoordinator

4

AssociateCommodityManager

8

CommodityManager

9

Director10

Contract Coordinator

Rhonda BrownRandy Miller

Medical/Dental & Incontinence

Michelle Scott

EnergyGreg Knerr

Aggregates & Bituminous

Tom Neptune

Salt, Signs &Herbicides

Robin DePetro

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ServicesRoxana Dietz

OperationalTom DiMartile

Facilities MaintenanceScott Mohler

ProfessionalMike Richart

Consulting (Non-IT)Vacancy

Equipment Maintenance & Media

ServicesHilary Poepperling

Conferences /Food Services

Georgina Baltimore

Specialty ServicesLeland Scott

Health & Human ServicesJan Braxton

ProfessionalServices

Norm KeeSyline Shingara

James KlingCorey Walters

IT ServicesKay Shaffer

OperationsTami Mistretta

Vacancy

Public SafetyJeff Wright

John Goertz

Health & Human Services

Lionel VasquezVacancy

Lab/MedicalJean Halbleib

Property Management & Security Services

Jim Pearson

Agr/Environmental Stephanie Fetter

Business AnalystChristina Geegee

Business AnalystBillie Kerstetter

Business AnalystBrandi Budd

Services Strategic Sourcing Division

Property Maintenance & Landscaping Services

Tonja Jackson

Team

by Com

munities of P

ractice (CO

P)

CommoditySpecialist

7

BusinessAnalyst

5

ContractCoordinator

4

AssociateCommodityManager

8

CommodityManager

9

Director10

Environmental Angela Corish

ITQ Business AnalystVacancy

Recycling, Waste & Surplus

Elizabeth Lenhart

Specialty ServicesScott Bowers

Jennifer Fishel

Contract CoordinatorHeidi Gast

Contract CoordinatorsJanis Brown

Professional DevelopmentMaureen Smith

Vacancy


Facilities MaintenanceRichard Watson

IT & CommunicationsDennis Fellin

Contract CoordinatorJoe Millovich

IT CommoditiesJason Hicks

Print and SupportServices

Bob Marason

ITQ AdministratorDon Bauer

Print Services & Offset Equipment & Fine Paper

Toniann Noss

Finance & Temporary Labor

Emanuel Williams

Business AnalystLorrie Reynolds

Mail Service & Equipment & Small Package Delivery

ServiceVacancy

Transportation & StorageWanda Bowers

Business AnalystDanielle Bonner

Telecom, Communication Equip., Radio

Sheryl Kimport

PC’s, 3rd Party Maint, Digital MFD & Network

PrintersRaymond Jaime

Software, Staff AugTom Teprovich

HW, Peripherals & IT Equip. M/R

Vacancy

Enterprise Special Projects

Sue Rojas

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Quality AssuranceDivision Director

Paul Wolf

Quality Assurance Specialist-Services

Brian VulgarisRoxann MacAvoy

Richard BahlBill Hugendubler

Vacancy

QA Administrative Support

Sha-Shana Reid

Quality Assurance Division

Quality Assurance Supervisor

Robert Lester

Quality Assurance Supervisor – Standards

Jim Gownley

MetrologistPaul Sprout

Terry ShingaraChris Drupp

Vacancy

Laboratory AdministrativeSupport

Betty Daniels

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4

Quality Assurance Specialist-Materials

VacancyGerry Grecek

VacancyRiccardo Ayler

Vacancy

5

9

Supplier Services& Support Manager

Mike Starr

Supplier Development &

BMWBO Program Manager

Marge Lorigan

PIBH/CIProgram Manager

Betty Goodling

COSTARS Program & Compliance

ManagerDawn Eshenour

COSTARSCommoditySpecialists

Ray Cunningham

Clerk Typist 3Taju Burden

Clerk Typist 3Chasity Beward

Systems AdministratorSue Plecker

Tabulation ClerkPatrick Rosenella

Sarah Lefevre

Security ClerkMyra Sims

Programs & Systems DivisionPrograms & Systems

Division DirectorScott Cross

Systems Manager

Bob Nosworthy

Receptionist(Covered by

Temps)

Homeland Security ProgramManagerAl Scott

Homeland SecurityCommoditySpecialistsPatti Miller

Stacey Logan-KentFred Zlater

Barb Hinton

File Room ClerkSandy Eppley

PIBHCompliance

OfficerJaynie Beard

SystemsMgmt TechLisa Snyder

Management TechSarah Hartman

Programs SectionSystems Section

Supplier Services Section

Contract and DB Admin

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8

6

5

4

3

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Marketing Manager

Bruce Beardsley

COSTARSDirector of

Marketing & Constituent

RelationsTim Fulkerson

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Business Process Consulting Division

Business Process Improvement and Training

DirectorJoan Kraft

Business Process ConsultingManagers

Sandeep MannJim Nowak

Ellen DunlapBruce Karper

Vacancy

Administrative SupportVacancy

5

4

8

10

Training & PolicyAdministratorBarb Booher

Management TechnicianMillie Colon

Policy Development &

TrainingProgram Manager

Roz East

Clerk Typist 3Sandra Boyd

Training Development & Instructors

Angela EshlemanCynthia Anderson

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5

6

Portal/SRM AssignmentPatrick Francisco

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Chuck AndersonStrategically Sourced Contracts

COSTARS and DGS AgencyVacancy

Legal AssistantHeather Brookmyer

DGS Legal

Non-IT ServicesPamela Cross

IT Procurements/DGS Specific Procurements/PIBH contact/

Correctional Industries contactOliver Kerwin

Non-IT MaterialsErin Verano

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Material Contact Status

Work Gloves Joe Gurzenda Contract Awarded

Propane Joel Shiffler Contract Awarded

Wood Fuel Joel Shiffler Contract Awarded

Containers for Recycling

Joel Shiffler Contract Awarded

Uniforms Joe Gurzenda Contract Extended

Office Supplies Pam Gabriel Signed for June 1st implementation

Mine Water Chemicals

Joel Shiffler Awarded

Major Materials Projects-see Appendix A for all Recent Contracts

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Contract Status

• DGS has awarded a best value contract to Staples Business Advantage

• Contract currently in the signature process

• Current Office Max contract expires May 30, 2008

• Staples Targeted Effective Date – June 1, 2008

• Contract – 2 year contract with (3) one year renewals

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Contract Highlights

• Contract # 4400002323• Staples Vendor # 100631• Contract established initially as E Commerce to

be added in SRM later this year.. • Approximately 600 Core Items• Two Non-core supply categories

– Toners – 22% discount off Manufacturer List– General supplies -52% discount off Manufacturer List

PIBH items will be distributed by Staples

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Contract Overview

• Agencies will be able to purchase supplies through either the following:Can use either a p-card as well as PO– E-commerce

• Login into www.stapleslink.com• Pay with a p-card• A Registration e-mail notice will be sent to agency users on May

2nd. • A Punch-Out SRM Contract will be available later this Summer!

– http://linkregistration.stapleslink.com/c/s?RegFormId=675551

• DGS Contract Team– Pam Gabriel -717-346-3822– Jim Pinci – 717-346-3844– Joe Gurzenda – 717-787-8028

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Staples Contacts

• Staples Account Representative– Jane Fagley– Tel:# 570-575-1209– Fax:#570-300-1822– E-mail: [email protected]

– Staples Regional Manager– Rich Fleckenstein– Tel:# 877-428-2573 ext. 353– Fax: 215-632-6043– Email:[email protected]

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Energy Pricing History

Energy Pricing History

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Energy Landscape

• Energy prices continue to rise– Expectation is that current prices will soon be the

price floor, not ceiling

• Take measures to manage energy spend– Make investments to use lower cost fuels, coal, wood

fuel– Conserve, know, and take control of your usage

• Expiring electricity rate caps, expected price increases of 30% to 50%– PPL: 12/31/2009– Allegheny, MetEd, PECO, Pennelec: 12/31/2010

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• Reverse Auctions for Electricity, Natural Gas– Auctions deliver better pricing than that of local

utilities, drive prices lower than ordinary competitive bidding

– Aggregation of volumes to gain maximum Leverage– Historically many Agencies have automatically used

the local distribution company without comparing to an Auction price!

• Contact Greg Knerr at (717) 703-2935 to discuss auctions and future procurement methods

Energy Landscape

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Energy Landscape

• DGS is researching innovative energy procurement methods with potential to better manage spend!

a. Fixed Price Liquid Fuel Pricing! b. Futures Contracting to lock in Pricing! c. Joining the PJM Grid to buy and trade Electricity Directly! d. Co-Generation Opportunities for Heat and Electricity! e. Energy Efficient Lighting a Appliances! f. Consolidation of Bills for Electricity and other Energy Types to one Bills and Payment! g. A vigorous review of all Specification for Coal; Bio-Diesel to assure we

are “Buying Smart”.

• Contact Greg Knerr at (717) 703-2935 to discuss auctions and future procurement methods

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Service Contracts

Service Contracts: Awarded or Renewed in the Past 3 Months:

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Service Contracts

Service Contracts: Bid or Renewed in the Next 6 Months:

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Service Level Scorecard MAR 2008

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RFP Redesign Team

Team Members

• DGS Subject Matter Experts

• Business Process Improvement Reps

• Legal

Met With • Agency Focus Group

• Comptrollers

• BMWBO

• Deputy Secretary

Focus Areas

• Consistency

• Policy

• Cycle Time

• Scoring*

Going Forward• Playbook• Clarify Roles & Responsibilities• Templates• Procurement Handbook Annex • Training• Focus Group Input

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Proposed RFP Scoring Categories

SuppliesSuppliesServicesServices

Professional Services, IT, GeneralIncluding Consulting

Importance Points Importance Points

TechnicalTechnical Low 25-40 High 55-40

CostCost High 55-40 Low 25-40

DBPDBP Constant 20 Constant 20

Domestic Domestic Workforce / Workforce / ManufactureManufacture

Not applicable Bonus 3

Business ZoneBusiness Zone Bonus 5 Bonus 5

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Proposed Technical Scoring

Two-Step Method

• A Proposal will be considered to be a “Qualified Proposal” if it meets the following criteria:

– Step 1:Step 1: The proposal has achieved at least 50% score in all categories. (Flexible)

– Step 2:Step 2: The total point score for the proposal is greater than or equal to 70% of the highest scoring proposal.

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Proposed Technical Scoring – Step 1

Evaluation CriteriaEvaluation Criteria Points Points AllottedAllotted

ScoreScore

InitialInitial FinalFinal TotalTotal

Understanding the Problem and Proposed Technical Solution

150 100a Does the contractor's proposal show a depth of understanding of the services to be provided? 60 60

b Does the contractor's proposal show a depth of understanding related specifically to the communication and change management components of the project?

40 40

Contractor Prior Experience

95 70a Has the contractor demonstrated experience with projects of similar scope? 30 30

b Has the contractor demonstrated experience in the technical areas required to implement this project?

40 40

Contractor Personnel and Experience

100 48a Do all proposed staff meet the minimum levels of experience and have the proper certifications, if requested?

40 40

b Are there well defined roles for all key personnel? 8 8

Proposal Work Plan

125 120a Does the contractor adequately explain, in detail, a work plan that shows all tasks and deliverables necessary to complete the project?

60 60

b Are the proposed Commonwealth resources appropriately identified in the work plan? 60 60

Any Supplier scoring less than 50% of maximum points in each category is considered non-responsible.

This supplier is eliminated.

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Proposed Technical Scoring – Step 2

Rater 1 Rater 2 Rater 3 Rater 4 Rater 5 Rater 6 Rater 7 Rater 8 TotalAvg. Score

Points Allotted

Rank

Supplier 1 320 322 310 305 332 300 333 342 2564 321 336 3

Supplier 2 340 345 328 331 323 338 339 329 2673 334 350 1

Supplier 3 300 320 324 344 328 331 315 316 2578 322 338 2

Supplier 4 175 186 195 191 190 189 192 184 1502 188 197 8

Supplier 5 210 220 200 215 194 212 202 192 1645 206 215 7

Supplier 6 210 195 217 220 202 205 227 212 1688 211 221 6

Supplier 7 335 315 310 309 329 328 323 306 2555 319 335 4

Supplier 8 250 235 217 255 205 245 225 210 1842 230 241 5

Any Supplier scoring less than 70% of maximum points is considered non-responsible.Maximum points = 350 70% of maximum points = 245 So, Supplier 4, 5, 6 and 8 are eliminated.

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Proposed RFP Scoring Flow Chart

Issuing office identifies category of RFP from

scoring model

Technical evaluation committee scores

proposals

Issuing office opens cost and finalizes

scoring

Issuing office keeps cost section

Sealed Proposalsreceived

Issuing office allocates points based on range of

points from the model

BMWBO scores proposals and sends to

Issuing Office

Send BMWBO section for evaluation

Does the supplier score >= 50% in each

category?

Proposal rejected

Does the supplier score

>= 70% overall?

No

No

Yes

Yes

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What Remains the Same

• No Change to:

– Cost Scoring

– DBP Scoring

– Business Zone Bonus Points

– Final Scoring Process

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Procurement Handbook

Issues Today

1. Policies/procedures are not clear/standardized

2. SRM is not reflected in materials

3. Some website links are outdated

4. Some forms are no longer in existence

5. 23 issues identified by members at first

meeting

Review Board

1. Review existing document and revise as necessary

2. Establish policy and procedures for SRM related

issues

3. Provide clear, straightforward guidelines on the

process

4. Promote consistency in use/application

Short Term Goals

1. SRM Glossary*

2. Part 1 Chapter 6 (Methods for Awarding Contracts)*

3. Printable sections

4. Address technical issues with Bidding

5. Link all formal bid information to one place for ease of use

6. Workflow clarification and SLA’s for Sole Source process

* Already addressed

Long Term Goals

1. Searchable document

2. RFP Annex (ITQ’s, IT contracts, Staff Aug) including

flow charts of the process

3. Develop process maps for all procedures

4. Section for small/independent agencies to

determine if policy applies or does not apply to

them.

5. Remove hyperlinks in Handbook and create an

appendix with listing of all hyperlinks.

6. Remove redundant information.

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Content: Content: Part 1 Chapter 6 – Methods of Awarding Contracts

• A. Competitive Sealed Bidding. 2. Invitations for Bids.– Standard method is set as electronic.

The IFB must include: Signature page, unless the bid received via the Commonwealth’s electronic procurement system.

• A. Competitive Sealed Bidding. 3. Public Notice.– Order has been changed and language has been added.

• A. Competitive Sealed Bidding. 5. Bid Acceptance and Evaluation. D.(4).f.– Language has been changed.

• B. Competitive Sealed Proposals.– Entire section has been revised.

• B. Competitive Sealed Proposals. 9. Notification of Selected and Nonselected Offerors.– The Negotiation section now comes before Debriefing section.

• E. Sole Source Procurement.– Chaplaincy services have been added.

• F. Emergency Procurement. 3. Preapproval. – Threshold has been updated to not exceed $5,000.

• Download a copy of Part 1 Chapter 6 - Methods of Awarding Contracts at: http://www.portal.state.pa.us/portal/server.pt?open=512&objID=1281&&PageID=244179&level=5&css=L5&mode=2&in_hi_userid=2&cached=true

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FunctionalityFunctionality

• Printable Sections– Individual chapters can now be printed by using the

print icon located at the top right of the screen.– The Print All function is in development with our IT staff.

• Glossary of new SRM terms– Placed on portal at: http://www.ies.state.pa.us/srm/site/default.asp

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Functionality ContinuedFunctionality Continued

• Addressing hyperlinks– Business Process team is working to cleanse the Procurement Handbook

of hyperlinks. An Appendix will be created with the official links for each Part and Chapter.

• Search Function– The development team is testing search scenarios. After a clean up on the

portal of title names the search functionality should be ready to roll-out.

What’s NextWhat’s Next

• Part II Chapter 18 – Trade-In-Equipment– Revisions have been sent to Legal for final review and posting.

• Part I Chapter 10 – Contract Forms– Legal is working on document to include agencies not under the

Governor’s jurisdiction.

• Part 1 Chapter 7 – Thresholds and Delegations

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SRM Document Builder

Document Builder RFP as of March 31, 2008Document Builder RFP as of March 31, 2008

• Section 002.1d language added…electronically signed by the Commonwealth.

• Section 003.1b language added…no handwritten signature by the Commonwealth.

• The Sensitive Information clause was updated to reflect that the Business Associates

Agreement will be an attachment.

• Removed “Invoice Requirements” clause. “Billing Requirements clause remains.

• New clause (RFP-019.1b) option added for DOT for BAFO provision in RFP for use when

Fed highway/aviation/trans funds used and the Fed DBE program required.

• Updated renewal questions to include “no escalation”. Question now reads, “If an option to

renew clause is added with no escalation, how will the option be exercised?”

• Background Check clause rev. 2/28/08 – adding new subsection (d) requiring contractors to

pay processing fee for contracted personnel photo ID/access badges per amended MD

625.10.

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Document Builder RFP Upcoming ModificationsDocument Builder RFP Upcoming Modifications

• Adding a question to Non-IT services document type to bring in Background Check

clause.

• Remove reference to Appendix A in the Technical Submittal Requirements and

replaced it with Part V.

• Fix logic in Contract 002.3 Extension of Contract Term to DGS PO and Agency

PO.

• Adding a fill-in area to the Contract Term clause which allows users to enter the

length of initial term of contract.

• Solicitation Questions dialog box will default to the eMarketplace web address

instead of the DGS web address.

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Document Builder IssuesDocument Builder Issues::

– RFP Template does not match the RFP in Document Builder.• Eventually the paper RFP and the Doc. Bldr. (DB) version will conform to the extent

that is possible.• The DB version and RFP template will never be identical.• The RFP template is intended for the agencies not using SRM.• When appropriate, any changes made to the template will also be made to the DB

RFP.

– IES• A ticket has been submitted to SAP to fix the orphaned header to the body issue. • The Release and Refresh icons are being moved so that they no longer reside next to

one another.• Validation Failure error occurs when copying and pasting Word text into a custom

clause. SAP currently has a partial fix.

– Stand Alone Mode is unpredictable. (Use Document Mode).

– DGS is using the Doc Builder RFP in our procurements.

– Agencies should be using the Doc Builder RFP

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Bid Workflow

Issue Raised At PPC

1. All electronic solicitations workflow to Agency Heads.

- plus Comptrollers for Service.

2. Bid Approver role is embedded in overall approver role of the agency.

– SRM Agency Services PO/Contract/Bid Head Apprvr

– SRM Agency Supplies PO/Contract/Bid Head Apprvr

3. Approval process takes too long.

4. Some agencies are not going through SRM.

Short Term Solution

1. Map Ad-Hoc Approver Roles, then set up substitution role.

2. IES is testing the short term solution for bid workflow using Ad Hoc Users and substitutes.

Long Term Solution1. Survey is ready to go out to the agencies to

establish which agencies have a need to change the Bid Workflow process.

2. Redesign to change the workflow to mimic shopping cart workflow.

3. Hard code system.

4. Need agreement from Legal and Comptroller.

Please take Survey:

http://164.156.5.91/dgs_survey/

publishSurvey.jsp?

Survey=126 Agencies are asked toAgencies are asked to

participate in the survey between participate in the survey between

April 30th and May 14April 30th and May 14thth. .

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Bid Workflow

Questions are aimed to look at the

current process and

whether it does/does

not work for agency.

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Hierarchical Contracts

• In a February 2008 e-News article, Procurement announced that agencies should not use the ITQ Contract types in SRM.

• Shortly thereafter DPW had a need for an Agency ITQ.

• The functionality is still available in SRM should an agency need to create an ITQ type of contract.

• DGS Commodity Specialist use the Multiaward Hierarchical Contract type as this maintains linkages between both parent and child contracts.

• IES is working on solution which will allow the agencies the functionality to create their own agency hierarchical contracts.

Hierarchical ContractsHierarchical Contracts

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GARA

Responsibilities:Responsibilities:

The SRM Goods Acceptance Recipient Approver (GARA) reviews a receipt entered from a supplier and verifies they are correct before approving the confirmation in SRM within 48 hours.

If the approver does not approve the item within 48 hours, the SRM Goods Acceptance Recipient Approver Backup also gets the item for approval.

Goods Recipients are designated on the Purchase Order (PO) at time of creation.

Users must understand how the process impacts the Commonwealth’s financial position in the areas of expense and accounts payable reporting as well as supplier relationships.

Important Information:Important Information:

The GARA role will be rolled out after fiscal year-end closing.

All Goods Recipients will be mapped with the GARA role.

Agencies need to ensure that GARA Backup’s are mapped.

If an agency needs to map backup’s, please contact your agency HR office.

The 180 day lock out due to inactivity still exists. (6 months)

SRM Goods Acceptance Recipient Approver and Approver BackupSRM Goods Acceptance Recipient Approver and Approver Backup

Role:Role:YRR>SRM_APR_GOOD_ACPT_RECYRR>SRM_APR_GOOD_ACPT_REC_BU

Proposed implementation planned for FY09.

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GARA

When entering a goods recipient, the procurement system validates that the user has the GARA role and that the goods recipient is in the same Business Area.

Changes to an existing PO which does not have a valid receiver, will require the user to enter a Goods Recipient in order to proceed with the changes to the PO.

Issues to be aware of:Issues to be aware of:

A Goods Recipient needs input in to the Purchase Order (PO) during creation.

SRM Goods Acceptance Recipient Approver and Approver BackupSRM Goods Acceptance Recipient Approver and Approver Backup

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eNews 04.16.08eNews 04.16.08

Auto PO linkAuto PO link

• Link has been added to SRM, Requisitioner, Auto PO Suppliers on Contract

• 83 Suppliers currently added to Auto PO functionality.

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Payment Assignments

Problem Statement

Due to single remit-to, there is no present method to select a different “Invoice Presented by” partner in SRM when creating the purchase document.

New Process

CVMU creates 902 record or other range to be used as the “Invoice Presented by” partner for assignment of payments to an entity other than the awarded supplier.

Reference the assignment of payment on the PO and attach to the contract (PO).

The supplier then identifies the assignment on the invoice. The Invoice Processor must manually override the default.

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Supplier Enablement

Busch systems

MORTON INTERNATIONAL INC

EUREKA STONE QUARRY INC

HIGHWAY MATERIALS INC

HAINES & KIBBLEHOUSE INC

NORTH AMERICAN SALT COMPANY

GOLDEN EAGLE CONSTRUCTION CO

LIGONIER STONE & LIME COMPANY

IMUS INC

WINTER EQUIPMENT CO INC

Cargill Inc

Protection Services Inc.

Schaedler Yesco

Staples

Toshiba

Kyocera

MeadWestvaco

Pitney Bowes

Fleet Parts

VWR

IBM

McKesson Medical & Surgical

XML

eXtensible Markup Language (XML) The language COPA uses for electronic data interchange of the Purchase Order and Invoice.

Will improve payment turnaround

Through SRM we have ability to “Punch – Out” to a suppliers website and choose products

and/or services and bring them back into our SRM shopping

cart or PO

Evaluated Receipt Settlement Functionality to pay a supplier

from a Goods Receipt without an invoice. The GARA Role will

need to be mapped for internal CWOPA employees.

Punch Out ERS

TERRE HILL SILO CO INC

PIBH

Ikon

Ennis Paint

Todd Heller Inc

New Enterprise Stone and Lime

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Supplier Registration Enhancements

Goals and Objectives• Simplify the Registration Process• Reduce the number of Supplier

calls to Customer Support Center (CSC)

• Provide Excellent Customer

Service

In Progress• User ID and Password

functionality to SAP• New “Pop-up” with message to

inform Supplier that Administrative Registration is complete and explain next steps

Supplier Issues • Over 1,000 calls monthly • # of CSC calls in March = 81% of new

suppliers • Problems with User IDs and

Passwords• Need Help with Bidding/Registration• Address Changes

Action Plan• Evaluate and Redesign the Current

Registration Process• Update Procedures and Instructions• Provide Easy to Understand Guidance • Update the PA Supplier Portal

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SRM Survey

It has been a year since the introduction of SRM. In the near future a communication will ask for your participation in a short survey. Please take a few minutes to let us know of your experiences with SRM.

Thank you in advance for your time and input.

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• INVOICING ISSUES WITH SERVICES

Invoices are to be submitted to one “bill to” address. PIBH will not forward invoices to several agency contacts.

PIBH will submit invoice directly to Comptroller’s Office. If Agency wants to receive a “confirmation of services” from PIBH, Agency

should: reference the contact name telephone number & fax number email address of the person that enters the goods receipt. After services have been completed, PIBH will submit a “confirmation of

services” form to the contact person referenced on the purchase order.

PIBH

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PIBH

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• Objective/Benefits - Single, all encompassing page that: – Links together formerly separate sites:

• Solicitations • Solicitation Tabulations • Awards • Contracts

– Provides Archiving Capability and Retrieval– Enhanced Search Capability– Keyword Search Capability– Individual Supplier Contracts listed with COSTARS Indicator

• Go live = 04/01/08

• Request to Advertise IFB/SRM Waivers– Total Rec’d = 27– Approved = 15

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Cosmetic Changes

• Color Scheme/Contrast

• Contract # will be linked to actual contract

• MSCC & PCard check marks will be darker

• More content on page by compressing header information & logos

• Widened description column

• Documents will be open in new window

Functionality Changes

• “View List of Contracts” now provides link to associated suppliers for that specific contract.

• Overview, Change Notices & Reason for Change columns will be moved to left screen.

• Parent # & keyword search for contracts has been removed

• Wildcard Search capability

• Use either search or hit enter

• No longer have to type number or description each time in search field

• Select R3 state contracts will retain change notices.

Will be scheduling follow-up meeting with Agency Focus Group to review changes and solicit feedback

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54

55

56

57

58

59

60

61

62

63

64

65

66

67

68

Legal – New Right to Know Law

Effective 1/1/2009

Changes presumption – all records now public, with certain specific exceptions

Procurement-related exceptions:

Proposals prior to award

Confidential, proprietary information and trade secrets

Financial information requested in solicitation

Identities, notes and records of RFP Evaluation Committees

Five day response time

Lodging contracts with Treasury (starts 7/1/2008)

Purchase Orders against contracts?

Contract Summaries?

“Redaction”

Record Retention Schedules still applicable

69

Legal – New Right to Know Law

Reminder - When posting contracts to either Agency or DGS web site(s), the following information must be redacted:

•Confidential, proprietary information*

•Trade Secrets*

•Financial Information requested in RFP

•Social Security Numbers; driver's license numbers; personal financial information; home, cellular or personal telephone numbers; personal e-mail addresses; employee numbers and other confidential personal identification numbers; spouses’ names, marital status, beneficiary or dependent information; and home addresses of law enforcement officers and judges.

•Social Services client data (non-aggregated), HIPPA data and other federal or state-protected information.

* This information should not be requested nor included with the solicitation response. If it is included in error the Purchaser should request a redacted version from the supplier.

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Unsuccessful Proposals – Six (6) months from execution of awarded contract or until any bid protests finally resolved.

Written Records Required by the Procurement Code:

• Determination that use of competitive electronic auction bidding is in the best interests of the Commonwealth.

• For RFPs: 1) Determination that the use of competitive sealed bidding is either not practicable or advantageous to the Commonwealth; and 2) Determination of the proposal to be the most advantageous to the purchasing agency, taking into consideration price and all evaluation factors, and selected for contract negotiation.

NOTE: This can and should be accomplished and recited in the Contractor Selection Memorandum included in the DGS RFP Template.

Legal – Record Retention

71

Written Records Required by the Procurement Code:

• Records of all small procurements shall be transmitted to the purchasing agency.

• Determination authorizing sole source procurements shall be included in the contract file.

• Determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file.

• The reasons for the cancellation of an IFB or RFP or the rejection of all bids shall be made part of the contract file.

• Records of all small procurements shall be transmitted to the purchasing agency.


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§ 564. Record of certain actions.

The purchasing agency shall maintain a record listing all contracts made under sections 514 (relating to small procurements), 515 (relating to sole source procurement) and 516 (relating to emergency procurement) for a minimum of three years from the date of final payment under the contract. The record shall contain:(1) Each contractor's name.(2) The amount and type of each contract.(3) A listing of the supplies, services or construction procured under each contract.


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Vendors awarded a non-bid contract by the Commonwealth are required by Section 1641 of the PA Election Code to file a report of political contributions with the Secretary of the Commonwealth (Dept. of State) on or before February 15 of each year. See Sample Letter.

Legal – Miscellaneous

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– New Certification Courses

– Purchase Order Reconciler Course

– Protest Course

– Invoice Planning

Training

75

Purchasing Agent and Commodity Specialist Certification Purchasing Agent and Commodity Specialist Certification OverviewOverview

Certification

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– Performance/knowledge gaps on fundamental understanding of policy and procedures.

– Widely varying degrees of training throughout various Commonwealth agencies.

– No formal fundamentals training exists today

• Exception DOT 5-day purchasing course (specific to DOT)• Test administered by Civil Service Commission (Purchasing Agent test every 3

years)• DGS discontinued 2002 DGS Procurement Convention• Information from PPC is not being disseminated down to end users.

– Loss of knowledgeable subject matter experts on the procurement handbook/processes to retirements and organizational changes.

Purpose: – To establish a standard, consistent base level of procurement knowledge which

reduces inconsistencies among agencies and provide a classroom foundation coupled with practical work experience that raises the standards of Commonwealth Procurement Professionals.

Background:

Certification

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– Overview/Certification

• The Virginia Institute of Procurement (VIP) offers education and two certification programs in public procurement to state and local procurement personnel.

– The programs cover both complex (VCO) Virginia Contracting Officer procurements

» 9-day Instructor Led Training (Achieving a passing score of 75% or higher)» Individuals who perform both small and complex procurements and have purchasing

responsibilities over $50,000» Taught by a variety of procurement SME’s.» Cost per person $1,000.00 / Agency incurs cost

• The (VCA) Virginia Contracting Associate program for small purchase procurements ≤ $50,000. » 4-day Instructor Led Training (Achieving a passing score of 75% or higher)» Individuals who perform small purchases at any amount ≤ $50,000» Taught by a variety of procurement SME’s.» Cost per person $400.00 / Agency incurs cost

• VIP develops and delivers the annual procurement Forum on behalf of Department of General Services.

• To date, 212 employees certified for the VCA program in less than 2 years.• Since 1990, over 1000 procurement professionals have received their VCO certification and

training on the Virginia Public Procurement Act, regulations and methods of procurement.• VCO and VCA Certification is offered to state and local government entities.

Best Practice:

Certification

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Procurement Policy and Process for

Certified Pennsylvania Purchasing Agent (CPPA)


Certified Pennsylvania Commodity Specialist (CPCS)

Duration: 4 Days 5 Days

Method: Instructor Led Training (Taught by Legal, Associate Commodity Managers, Commodity Managers, Training Team)

Instructor Led Training (Taught by Legal, Associate Commodity Managers, Commodity Managers, Training Team)

Completion: Upon successful completion of the course requirements, candidates will be issued a certificate of achievement (Achieving a passing score of 75% or higher)

Upon successful completion of the course requirements, candidates will be issued a certificate of achievement (Achieving a passing score of 75% or higher)

Course Requirements: Successful completion of the Course and Knowledge Check

Successful completion of the Course and Knowledge Check

Course Content: Purchasing Agent Certification Topical Outline.doc

Commodity Specialist Certification Topical Outline.doc

Performance Standard and

Classification Specification:

Civil Service class subject to their own certification requirements.

To be modified to incorporate certification requirements.

Proposal:

Two New Courses

Certification

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Certified Pennsylvania Purchasing Agent (CPPA)


Certified Pennsylvania Commodity Specialist (CPCS)

Requirements: Mandatory Training for all Purchasing

Agents

Considering impact on Condition of Continued Employment

Certification must be obtained within the employees probationary period ACM’s & CM’s are also included in the certification program

Training is mandatory for new/existing employees regardless of probationary status and or years of experience

Notes:

1. Bureau of Procurement will not pursue recertification.

2. Cannot make certification mandatory for Civil Service employees – Contradicting with Civil Service Standards,

Currently 5 Commodity Specialist employees – Contracting with Civil Service Standards

3. BOP will not charge Agencies for the course.

Proposal (cont):

Two New Courses

Certification

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Proposal (cont):

Course Outline & Survey:

The Bureau of Procurement asks that you review the Proposed Topical Outline and provide feedback via a questionnaire by Close of Business Friday, May 9, 2008.

A survey and course outline will be sent via e-mail to the Procurement Policy Council members.

Agencies surveyed and responses received as of April 30, 2008 are as follows: Corrections DPW Education State Police Labor & Industry Transportation Fish and Boat Commission

Certification

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Step 1: Complete SRM Fundamentals Course

Step 2: Complete SRM Create/ Maintain Purchase Orders Course

Step 4: Complete Procurement Policy & Processes for Certified Pennsylvania Purchasing Agent Course

Step 5: Complete Knowledge Check following CPPA Course

Step 3: Complete SRM Create/Maintain Solicitations & Contracts Course

Step 1: Complete SRM Fundamentals Course

Step 4: Complete Procurement Policy & Processes Certified Pennsylvania Commodity Specialist Course

Step 5: Complete Knowledge Check following CPCS Course

Step 2: Complete SRM Create/ Maintain Purchase Orders Course

Step 3: Complete SRM Create/Maintain Solicitations & Contracts Course

3/7/2008

Road to Certification

Steps for CPPA

Legend

Steps for CPCS

ExistingCourses

NewCourses

Certification

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Training sessions for the updated Agency PO Line Item Reconciler (also known as Agency Invoice Reconciler) course are now underway, and have been loaded into ELMS for self-enrollment.

These mandatory sessions are approximately 3 hours long and are being held regionally through mid-June. Please refer to the schedule below for specific information on this training initiative.

After the initial wave of training has been completed, the course will be added to our monthly training calendar and held on a monthly basis for new users and those who were unable to attend previously.

For more information, please contact Angela Eshleman at 717-772-3096 or [email protected].

Purchase Order Reconciler Course:

Purchase Order Reconciler

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Invoice Reconciler

Number of End Users Trained as of April 30, 2008

212

Training Issues:

Attendees role mapped, but come to class without any knowledge of what the role is/required.

Attendees do not perform all of the duties -- i.e., they only review blocked invoices and should have been de-mapped.

No consistency in how agencies and/or field offices manage the responsibilities of the role – i.e, budget/finance offices may resolve blocked invoice issues while procurement performs purchase order liquidations, or vice versa.

Most classes have "no shows" or students who un-enrolled themselves from a session on the day before the class.

Most regional training sessions have extremely low enrollment (less than 10 students).

REMINDER: Please ensure that your employees that are designated as Reconcilers are role mapped and will perform these duties.

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DGS Legal has developed a web-based Protest course which will be made available to the Agency Procurement end user . The course is currently withOA-HRD for articulation, and will be made available via the E-LMS. (E-LearningManagement System).

The course will provide the following: – Define a protest– Discuss the law that governs the right to protest– Inform the procurement specialist what to do when a supplier challenges an

agency solicitation or award.

You will be notified of its availability, along with enrollment instructions.

Protest Course:

Protest

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Invoicing Plan

• The Invoicing Plan course will be posted to the SRM website. Effective May 5th, 2008 it will be available for download.

• Agency end user procedures (EUPs) will be emailed to the Procurement Policy Council, and posted to the SRM website.

• You can also access the end user procedures (EUPs) within the contract.

Instructor led training request can be made to Roz East @reast.state.pa.us

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RFP and Negotiations

Two New Courses:

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Training Questions/Discussion

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Corrective Action Form

The QA Division’s “Corrective Action” Form is Now Available

• Use this form to notify the QA Division about current issues concerning a supplier’s poor performance on a statewide contract

• May also include the product delivered or service provided by the supplier • By hitting the “Save” button at the end of the form, the information is sent to

the QA Division for review

• A Corrective Action Number is assigned and the form is sent to a QA Specialist

• The person submitting the form will receive notification of the Corrective Action Number and the name of the QA Specialist assigned to review the issue

Reminder – The QA Div is available to help agencies develop bid specs

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91

MATERIALS CONTRACTS: AWARDED OR RENEWED IN THE PAST 3 MONTHS

Contract #Contract Title Status

Commodity Manager

Material

4400002043 Nutritional Supplements Awarded Joe Gurzenda



4600011750 Water (Harrisburg only) Renewed Joe Gurzenda

4400001775 STEEL - (PARENT) - FAYETTE ONLY Awarded Joe Gurzenda STEEL

4400001714LATEX PAINT (INTERIOR & EXTERIOR) & OTHER

COATINGS Awarded Joe Gurzenda PAINT

4400002232 LUMBER - (PARENT) CI ROCKVIEW ONLY Awarded Joe Gurzenda LUMBER

4600008480 POLY LEXAN SHEETS Awarded Joe Gurzenda POLY SHEETS

4400002391 FLAGS & ACCESSORIES (PARENT) Awarded Joe Gurzenda FLAGS & ACCESSORIES

4600008436 Buccal DNA Collector -Bode Technology renewed thru 2/28/09 Joe Gurzenda

4600011234 Containers renewed thru 2/28/09 Joe Gurzenda




460008005 Janitorial lot #4 Dilution Control renewed thru 1/11/09 Joe Gurzenda

4400002238 Square D Electrical Components New - Awarded Joe Gurzenda Electrical (MRO) Parts

4400000964 Textiles-Metcalf Brothers Awarded Joe Gurzenda Textiles

4400001172 Textiles Awarded Joe Gurzenda Textiles

4400000971 Textiles-Cotswold Awarded Joe Gurzenda Textiles

4400000994 Textiles-Irving R Brody & company Awarded Joe Gurzenda Textiles

4400000991 Textiles-J. Weinstein & Sons Incorporated Awarded Joe Gurzenda Textiles

4400000999 Textiles-Jason Mills Awarded Joe Gurzenda Textiles

Appendix A

92

4400000992 Textiles-Tabb Textiles Awarded Joe Gurzenda Textiles

4400000987 Textiles-, Incorporated Awarded Joe Gurzenda Textiles

4400000993 Textiles-Carolina Textiles Awarded Joe Gurzenda Textiles

4400000995 Textiles-Textile, Incorporated Awarded Joe Gurzenda Textiles

4400001852 Textiles-Atlantic Textiles, Company Awarded Joe Gurzenda Textiles

4400001887 Textiles- Incorporated Awarded Joe Gurzenda Textiles

4400001860 Body Armor - Parent Renewed Joe Gurzenda Body Armor

4400001747 Work Gloves Renewed Joe Gurzenda Work Gloves

4400001748 Work Gloves Renewed Joe Gurzenda Work Gloves

4400001749 Work Gloves Awarded Joe Gurzenda Work Gloves

Appendix A

93

4400001750 Work Gloves Awarded

Joe Gurzenda Work Gloves





4400002010 Police Type Footwear - Parent Renewed

Joe Gurzenda Footwear

7110-03 Re-manufactured Furniture Awarded - 4/1/2008 thru 3/31/2009

Brian Reinoe

hl Equipment

7110-07Components for Modular Panels

& Chairs Awarded - 4/1/2008 thru 3/31/2009

Brian Reinoe

hl Equipment

7110-01 Visible Filing Equipment parent in approval process

4711-00 Commercial Laundry Equipment awarded

4400002270 Compaction Rollers - PA-DOTRIP - Child contracts to become

effective on 18 April 2008

Brian Reinoe

hl Compaction Rollers - PA-Dot

Appendix A

94

IFB #6100003

362 Self Propelled Belt Rollers

Bid Opening Scheduled for

02 May Brian Reinoehl Self Propelled Belt Rollers

CN00023616 Surveying & Specialty Engineering InstrumentsRenewed through

12/31/08. Brian Reinoehl Engineering Instruments

4400001944 Truck Tractors & Trailers Awarded Brian Reinoehl Truck Tractors

4400001626 Highway Support Trucks Awarded Brian Reinoehl Trucks

4400002235 Stainless Steel Spreaders Awarded Brian Reinoehl Spreaders, Anti-skid

2310-11 Pickup Truck Caps Renewed Brian Reinoehl Vehicles

9155-01 Wood Fuel Supply Awarded 3/1/2008 Joel Shiffler Raw Materials

9120-02 Supp Propane, Bulk Awarded 4/1/2008 Joel Shiffler Raw Materials

9135-05 Aviation Fuel Renewed 4/1/2008 Joel Shiffler Raw Materials

46000013171 Herbicides Awarded Joel Shiffler Raw Materials

46000013172 Herbicides- UAP Awarded Joel Shiffler Raw Materials

46000013169 Herbicides- Awarded Joel Shiffler Raw Materials

4600013170 Herbicides- CWC Awarded Joel Shiffler Raw Materials

4600013268 Herbicides- Supplement Awarded Joel Shiffler Raw Materials

4600013155 Delineation Devices- Hall Renewed Joel Shiffler Raw Materials

4600011967 Delineation Devices- Renewed Joel Shiffler Raw Materials

4400002113 Compost & Recycling Containers- parent Awarded Joel Shiffler Raw Materials

Appendix A

95

4400002043 Nutritional SupplementsAwarded Joe Gurzenda

4400002114 Compost & Recycling Containers- Norseman Awarded Joel Shiffler Raw Materials

4400002118 Compost & Recycling Containers- SCLA-1 Awarded Joel Shiffler Raw Materials

4600013242 Plastic Work Signs Awarded Joel Shiffler Raw Materials

4600013243 Plastic Work Signs- Eastern Awarded Joel Shiffler Raw Materials

4600013244 Plastic Work Signs- Traffic Awarded Joel Shiffler Raw Materials

4400002034 Mine Water Treatment Chemicals Awarded Joel Shiffler Raw Materials

4600013238 Truck Mixed Cement - Assignment ContractFinal Approved and In

Place Joel Shiffler Raw Materials

9905-14 Aluminum Sign Blanks-RenewedFinal Approved and In


9905-15 Aluminum Coil Stock-RenewedFinal Approved and In


5610-36 Bituminous Plant Mix Materials Awarded Joel Shiffler Raw Materials

5710-01 Bituminous Liquid Awarded Joel Shiffler Raw Materials

5610-36 Bituminous Plant Mix Materials Supplement 1 Awarded Joel Shiffler Raw Materials

5710-01 Bituminous Liquid Supplement 1 Awarded Joel Shiffler Raw Materials

5610-15 Aggregate Anti-Skid ITQ Supplement 6 In Process Joel Shiffler Raw Materials

6100002655 SRM Excavate & Paving DPW Out for Bid Joel Shiffler Raw Materials

Appendix A

96

BID OR RENEW IN THE

NEXT 3 MONTHS

Contract # Contract Title StatusCommodity

Manager Material

4600010315 & 4600010385 Safety League DBA Atlantic Tactical Extended Joe Gurzenda Uniforms

4600010316 & 4600010386 Starr Uniform Center Extended Joe Gurzenda Uniforms

4600010317 & 4600010387 Markl Supply Company Incorporated Extended Joe Gurzenda Uniforms

4600010318 & 4600010388 Outdoor Outfits Limited Extended Joe Gurzenda Uniforms

4600010319 & 4600010389 North Eastern Uniforms & Equipment Extended Joe Gurzenda Uniforms

4600010390 First Precinct Uniforms Extended Joe Gurzenda Uniforms

4600010391 Safety Equipment LLC Extended Joe Gurzenda Uniforms

4600005832 Electronic Monitoring Devices Renewing Joe Gurzenda Monitoring






NEW Mine Safety Items (DEP ONLY) Bid Joe Gurzenda Safety

7105-05 Commercial FurnitureRenewed - 5/1/2008 thru

4/30/2009 Brian Reinoehl Equipment

7110-06 Systems, Seating, Case GoodsRenewed - 6/1/2008 thru

5/31/2009 Brian Reinoehl Equipment

7125-01 PLCB Shelving 4 renewals available

Appendix A

97

Appendix A

7125-01 PLCB Shelving 4 renewals available

4400000675 Traffic Control Equipment Expires 6/30/08. All vendors have agreed to renew. Brian Reinoehl Traffic Control

CN00021704Vending Machines - Dept.

of Labor & IndustryExpires 8/31/2008. I plan on sending out renewal letters to the 2

vendors on contract in April or early May. Brian Reinoehl Vending Machines

4400002105

Vehicle Lifts and Garage Equip WSCA

06405In process of getting parent contract approved. Child contracts will be

released subsequently. Brian Reinoehl

Vehicle Lifts and Related

Equipment

Spreaders, Anti-skid

Multiple Award Out for bid Brian Reinoehl Spreaders,

Tire Re-treading/Repair/

Truck Preparing Bid Brian Reinoehl Truck/OTR g

2550-07 OEM Parts - Renew entering in SRM Brian Reinoehl

2850-01 & Supp HD Engine Parts - Renew Letters Sent Brian Reinoehl

2420-03 Aftermarket Parts - renew At treasury for approval Brian Reinoehl

9150-01Motor Oil, Lubricants, &

Antifreeze IFB on Street Brian Reinoehl

6850-01Water Treatment

Chemicals IFB on Street Brian Reinoehl

6850-04 Antifreeze Combined into 9150-01 Brian Reinoehl

4240-01Seats, Car, Infants Safety

Seats Will renew for 1 year eff. 8/1/08 Brian Reinohl Vehicles

4400002387

Compost & Recycling Containers-

Supplement- SCLA Bid Joel Shiffler Raw Materials

98

Appendix A

4400002374Compost & Recycling Containers- Supplement-

Kettle Bid Joel Shiffler Raw Materials

4400002390Compost & Recycling Containers- Supplement

Busch Bid Joel Shiffler Raw Materials

CN00025455 Reflective/ Non- Reflective Sheeting Bid Joel Shiffler Raw Materials

6810-11 Calcium Chloride Bid Joel Shiffler Raw Materials

6810-12 Evaporated Salt bid Joel Shiffler Raw Materials

CN00022955 Traffic Counters bid Joel Shiffler Raw Materials

9905-13 Traffic Signs Bid Joel Shiffler Raw Materials

CN00028489 Coal, Anthracite & Bituminous Out for Bid Joel Shiffler Raw Materials

6100003401 Coal, Under 500 Tons Out for Bid Joel Shiffler Raw Materials

9120-08 Energy Under Review Joel Shiffler Raw Materials

5610-49 Truck Mixed CementReviewing to make

award Joel Shiffler Raw Materials

9550-10 Posts and AccessoriesReviewing to make


5610-45 PavementReviewing to make


'00028470ITQ for Precast Box Culverts and Pre-cast

Concrete Products Bid Opening 4/15/08 Joel Shiffler Raw Materials

5680-01 Bituminous Crack & Joint Material To Be Re-Newed Joel Shiffler Raw Materials

5610-37 Bituminous Cold Patch Materials To Be Bid Joel Shiffler Raw Materials

10366400 SRM Concrete Beams To Be Bid Joel Shiffler Raw Materials

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Handouts

• Handouts– Copy of the slide presentation– Legal

• Non-Bid Letter• RFP Selection Memo Template

– Training• Commodity Specialist Certification Topical Outline• Purchasing Agent Certification Topical Outline

100

• Questions & Answers