==1 · 2017. 1. 11. · I Item A and B _==1 F01168/14/15 Serial 1 . PROVISION OF OFFICIAL HOSPITALITY BY . MINISTER . OR . PARLIAMENTARY SECRETARY . 1. Request to Provide Hospitality

I

Item A and B F01168/14/15 Serial 1 _==1 PROVISION OF OFFICIAL HOSPITALITY BY

. MINISTER OR PARLIAMENTARY SECRETARY 1. Request to Provide Hospitality • This form for hospltlll,ty when conductinll Defence-related business 'costs win be charged to Ihe Oepanment of Defence),

Nole mat while 01(01 PERS 25·7. Gifts, Hospitality ond SpolUorshlp does not apply 10 hospitality provided by Ministers and

Parliamentary Secretaries, FINMAN 5, 2.6, Gifts Hospitality and SplJlJSCrshlp does apply.---- ----:---. ~-Request to arrange and provide hospitality by (circle and/or delete as appropriate):

: Minister I Parliamentary Secretary -Verbal (Date: I I )

Chief of Staff I Aide de Camp Written

I Other (please specify):

li!ii~~n Host. --- --~ -Th-eiio~Stuort Robert MP (.!Jat!p[Eu!.'!!i0n, . -S-u-ndo'/OS-O-a-l-4---- - --- -I {PJl!R!!S£~/.£UJlr:({QjI ~/c~: Lunch lor AM-IN-O-E-F---------

l~lon (Y£!)JJ!/~cfty.~!1oLC!!unt") . Wolklkl Yocht Oub, Honolulu Hawoll

2. Attendees --.~-.------

L~u!,,~:DJDel,!n~Atte'!t!eeSf , 8 r-=-:::..::::.='~;:;;;;::":-;""",,,:,,-~--'----,;,~-..-- ~- -------- LNy!!!!,!'''!~~mQ'.Att~~: 3

~. ---- -- ._----r!~t~I'4'P'~e! '!lAtte.'!d.ees: i 11 ...~--~ ~ -~-------

Anendee Names (attach a list if space insufficient) r (juests '~'- ----··---:-GJI-_e.sts-,,~.--~-I ,G~_ : TheHonStuartRobertMP ~ f~~t;:,~:::?I==- ~~~gPashleyfMr Robert McKellar CORE Ion Middleton I I.TeOL Undo Meyer ,. ~T C~lg Gi!!!.,=- __. _ J:i47.f. .~' . :7.; I EMF? i ! MAJGEN Rick Burr - f)'l7fs, ,'''':f - - ------I

\

4. Declaration by Requester _._----, I confirm that:

the proposed hospitality will not creale any conmct of interest or compromise the reputation of the Department of Oefence or the Commonwealth; I will 'orward all supporting documentation (including recelptsl to Ministerial and Executive Support and

•.....•.......'.U>...n ..:.. ;.•.•.......•.•..••....•..••\DOUli.•.,.".'.;..'T.raln~~....~•.i.,•.•.•... b..·.F.;............•.;O..• ~... '.. •.....~Defence's~lity!..egisuir;

JS1l1nature:f:)·i;}·i,;'.~k;i~~~~.J_ ._I.~ate _~_c./_

------

---- ---

FOl1S8/14/15 I! 5. PGPA Act Section 23 and PGPA Rule 18 Approval

"SA:"PGPA Act Section 23 appr~val for official hospltalky has been satisfied by a blanket approval. Details below refer.

-----~ ------ .Name Position Number I Employee 10 Date I Expiry Date

Tide

/1Jtc/l~ --. ~ 6l}. ]S13 - ~:7F, -~/b'T ~iTMr'M ... -------z:u~--r_~--------'~fu.5;t. - -~ .... --------------------

~ I a';; satisfied that -this proViSion of Hospitality proposal is an efficient, effealve, eco~omlcal and ethical use of

Commonwealth resources that is not inconsistent with the policies of the Commonwealth.

~ -----~----i Name Position Number I Emplovee 10 Date Signature Title

- ---'- . -- - --- ._- --------I Retord Keeping

i • Officials muSt keep wrlnen receipts and a written record of attendees (either individual or collective).

i venue and dale of the event.

• When clearing transactions through eMS. ensIJre that full description of the funClion is recorded. this includes the Function. date, iocation.

• The offices must e-mail this template and supporting procurement documentation to

[email protected].

2

l F0116S/14/15

o

o

J.ce!~ lin::- i1 1 \o.L £,-,. .. c '..l ... i -;. • ., ~~ ~ i."~i 1'''11' "" f

.~.... (..... r Ttl ~ ~- ,-110""

~!...t1 .'-.J , _'" _...- .IU , .I~-4 10. _,..~

• .. t.... "\.. - ~ -, .;&'.;;

II ;-, t .. rr ~h~1

':" I ,..,. S ~,,~ p ;, r

I F01168/14115 Page I of2 Harriss, Karen MRS From: Crowe, Naomi MISS on behalf of IP·Mlnislerial Vislls Sent: Thursday, 16 October 2014 1 :42 PM

To: Ministerial Sl.Ipport

Cc: Mauhews, Keny MRS 1: Wyman, Julie MRS: 'Meyer, Linda'

Subject: FW: BillS for AMINDEF vis]t- Lunch altha Walklki Yacht Club, Sunday 5 Oct at 1200

ISEC=UNCLASSIFIEDl Follow Up Flag: Follow up

Flag Status: Yellow

Attachments: 141005 _lunch with AMINDEF .pdf

UNClASSIFIED

Good afternoon Ministerial Support

Attached is an bill from AMINDEF's recenllrip to Hawaii. Consul Honolulu require reimbursement for this expense.

Regards NaomlCrowa Phone: +61 262656513 Mobile: +61ElfFM'c ':~~0l

----------'- -From: Meyer, Linda [mailto:[email protected])

Sent: Wednesday, 1S October 201

Honolulu HI 96813

FOl168114115 Page 2 of2

Linda Meyer

lieutenant Colonel. Australian Army Pacific Command Liaison Officerl Consul - Defence Liaison Australian Consulate-General, Honolulu 1000 Bishop St PH

Phone: + Cell: +1 www.usa.emassy.gov.autwhwhiHawaijCG.html

IMPORTANT~ This email remains the property or the Department 01 Defence and Is subject to the JurisdIction of seetlon 70 of the Crimes Act 1914.11 you Mile received this email 1n error, you ate requestecllo contac1lhe sender end delela the email,

20110/20)4

-------,,-- ~--,-~-----"~---

5

www.usa.emassy.gov.autwhwhiHawaijCG.html

Item A and B \ IPr~~W4/15Documem Control Page S8rlaf 2 ,

J-lANAU , Wednesday. IS October 20li 3:52:31 PM

CMS Expense Summary Report IDocument ID : AU03039S79

Card Holder MR CRAIG A GIWes Aa:ount Type

Account Holder CrIIig GillIes

I PURCHAsES

Tran Date Reference Merchant Merchant Cat. Amount Tax Code Net Tax Gross Q8-!0-20\" VisaOO00000018199043 TAORMINA EATING PLACES, (1@31L94) 371.94 USC 1'2 428.30 0.00 428.30

SlCIUAN R.ES1'AURANTS ClJISINE

371.94USD

428.30 0.00 428.30

Aa:ount Total 428.30 0.00 428.30

.. --- .. -_ ...... _-,.....-. -----

I

.. ,1'

FOl168/14t15

.~::-;;= PROVISION OF OFFICIAL HOSPITALITY BY MINISTER OR PARLIAMENTARY SECRETARY

1. Request to Provide Hospitality

f This form for hospitality when conducting Defence-·related business (CO$l$ will be charged 10 the Depaltmenl of Defence). HOle that while OI(G) PERS 25-7. GI/U. HOSpiIO/ity ond Sponsorship does not apply to hospihlity provided by MiMters and P.lrliamenlary Secretaries, flNMAN S, 2.6. Gifts Hospitolity and Sponsorship does applv.

• -~.. - ------ > - - -"-- -~---Request to arrange and provide hospitality by (cfrcle and/or delete as appropriate): Mloiste-;- "-~/--~eMa~Se"lIlary V-;rbal (Date: I I~)-' ~ I Aide ell Camp Written: 08 October 2014

I Other (please specify):

------ ----------------------- ----~----1~'!..C!JgnJ!?!!. _. . The Hon Stuort Robert MP ti?!!i~/8!.nct1£n_ .. -widneidoy 080ctober2014 L&rp..!i'~~ MFrmctll!n _..

I

FOl168/14/15

5. PGPA Act Section 23 and PGPA Rule 18 Approval

SA: PGPA Act Section 23 appr;' fo;-;;ffli:ial hospitality has been satisr."';;(Tby a blanket approval. ~below refer.

Name . - PosTtlo~ N-;;m~ ~pl-;;Yee"'jj)""" ""i:>ate Expiry Date TIUe

)1 /?Ai't:N HfiA@ 5:J.7Sl3 :.{o!iii:5r- f!

F01168114115

lAORHIN~ SICIll~N CUISINE 227 Lewers Street

(808)926-5050

Oleck 1B23301 1 Table: 33 Covers: 7 Server: 2049/Inez 10/D8/2014 t1:47:01 PM __ .___ .________ .____ .____ .. -.----._a._~~ , MIst! 42.00 • Trott Ie carbonara 108.00 1 Seafc-od Pescatore 24.00 1 Ho!:made lasi!!J11l 25.00 1 Norma alta Taofaina 19.00 I - Fresh pasta 3.00 1 SPINpCH 8.00 1 Seared Ahl 24.00 1 Banar.a Split '3.00 1 Chocolate Cake 10.00

Fooo Sub-Iotal 272.00

GBadlola 12.00 Diet Coke 3.00

2 1 :t

Blood orange Juice Cranberry Juice llmorcel 1o Toshl

iO.OO 4.00

16.00

Beverage Sub-Total 45.00

sua TOTAL ~17.oo

Sales Tax 14.;4

1HAlt.{ VOU Ir.ez

~==::~:====:=:::===~_r::::::::;==;~:~::

SUGGeSTED GRA1UITY 15l Gratuity: $41.55 lB~ Gratuity: $57.06 20~ Gratuity: 563.40

fADRM[NA SICILIAN CUISINE 221 Lewers street

(808)926-5050

Oate; 10/8/2014 ii~e. 1:48;08 PH

Status: Approved Card Type: ~;sa Card Number: xXXXX~XXXX~X7953 Sw'pelHanua I: Swipe Server 10: 2049!Inez Check Iblbcr: 182330 Check Naae:

Tab Number: 33 Person": 1 Card OWner: GIllIES/CRAIG.~

331.94AKOUHT

GRAnlITV

TOTAL

APProval: 163jl5

I AGREE TO COKPLV MIlK THE CARDHOLDER AGREEMENT

**GILUES/CRAIG.MR CopyrtPlease keep for y~r records

. \

I

I I

I

,\ ---'

9

http:GILUES/CRAIG.MR

FOl168/14/15

Gillies, Craig FLTLT 1

From: Madden, Sarah MS on behalf 01 Ministerial Support

Sent: Thursday, 9 October 2014 4:53 PM

To: Gillies, Craig FLTLT 1

Cc: Moore. Katie MISS

Subject: RE: Reg 23 Approval- orrICtal HospitalIty ISEC=UNOFFICIALl

UNOtHC!"L

Hi Craig

SecLicn 23 approval ~s grant~ci for :he proviSion of of:icial hospitality hosted by :'Unister Rcoe::-!: !:1 Ha''''aii en Ii Cc':.coer '20!4 • to t:'e value of Sl!:;CO.OO

nind regards.

Sarah

Sarah l~adC!e:1 a/Assista:;.t :J..:.rector ~linister ..a1 and Executl ve Support and Training Minlsterial and

This

r::or, you

For 168114115

Kind regards, Sa!':ah

-----Origl~al ~essage-----Fro/l',: (;:..11ie5, C::aig t:.TL'l' 1 [mai:to:[email protected]: 7hursday, g Oc~ober 2014 16:20 To: 'min:.ste:::ial. sLpport(ldere:-,::e. gov .a,,· Subject: Re:,) 23 ;"pproval - Official :lospuality (SEC=l$OFF:C:AL}

Classification: Unofficial

Good afternoon MESr,

Request Reg 23 approvs2. for Niniste:: Robe)C"o;: to conduct official hospitalit:.y.

Meal will be ci~ner at a local resturant .~ Jawaii.

Attendees will be:

r , fLTLT Craig Gi:lies """" LTCOL !.inda Heyer

I am still :0 co~:ir~ whether the con~~_~:e can ?ay, but because there are other peopie attend~~g, 1 a~ not sure ..

Regards,

FLTLT Cra:g G~:ies Aicie-de-Canp

The Hon Stuar~ Robe:~ MP

Assistant Mtnlste~ fo~ Defence

Suite MG-61 I Farliamen~ ~ouse ! Canberra ACT 2600

e~ail ra~oins the property cf the Oepactcent of Defence and is subject isdic~ion of section ]0 of the Crl~es Ac~ 1~14. :! you have received this

are requested to ccr.tactthe sender and delete tne email.

11

)FOl168f14f15 )

Wednesday, 3 December 2014 10:16:54 AM Dept. ofDefence CMS Expense Summary Report

Document ID: AU03096139

Card Holder MR CAMERON F WARNE Account Type Visa International NAB Account Holder CAMERON WARNE

Expense Type PURCHASES

Tran Date Reference Merchant Merchant Cat Amount Tax Code Net Tax Gross 28-10-2014 VisaOOOOOOOOt8308943 FRASERS EATING ([email protected]) 1000.00 AUD . PI 909.09 90.91 1000.0

RESTAURANT PLACES, o RESTAURANTS

31-10-2014 VisaOOOOOOOOt 83225 19 FRASERS EATING ([email protected])2007.53 AUD PI 1825.03 182.50 2007.5 RESTAURANT PLACES, 3

RESTAURANTS 04-11-2014 VisaOOOOOOOOl833803J BALSHAWS FLORISTS ([email protected]) 161.00 AUD PI 146.36 14.64 161.00

FLORIST

3168.53 "UD

2880.48288.053168.53

Account Total 2880.48 288.05 3) 68.53

en .... (l) (l)

:::::!·3 ~» wD.)

::J Cl.

12 OJ

http:2880.48288.053168.53mailto:[email protected]:[email protected])2007.53mailto:[email protected]

)FOl168114115 )

.j

...----------------- r'",claraticr., If the card holder dt'clino that 811 purer.ase! "ere

)F01168114115 ) UNCLASSIFIED

AC977 Department of Defence Printed on (Dale)Revlsed 17 Ju12()14

,6 Nov 2014Credit Card Purchase Authorisation "t.:; .. ~ 7.1~;' ; i >: .... 'r.r:)~:~t.:· ii.~ 108 - ~~.~}i.TC1JS},..,t F\'''lJ.~~l!Ji!lli fur flU: ct~ab8f.t ~I -:fatf" U-: in ',. f ;,~'1, ,.]' ~o S 1 0.0"':>1..,: ~\UL

For interna' use only - not to be passed to supplier

Date 1Cardholder's name (OptionaQ I Fonn 6.~~L~ submitted? 0 Y GZl N I~ompany code 6 Nov 2014 JesTagaza (Is the item an Asset?) • es 0 1000

Account Cost Work breakdown Asset Intemal Estimated cost

Fund code centre structure number number ESP order Description or reason Quantity ($) (AUD)

number (SST inclusive)

512915 STROILG Ceremony Wreaths 3 $90.00

512915 STROILG Table Centerpiece 1 . $120.00

512915 STROILG Delivery 1 $22.50

If the item is an Asset please complete form AD 975 - Asset Shell Reauest Total

Supplier address 630 Beaufort Street, MOUNT LAWLEY, W.A. 6050 Contact name IDelivery address JesT.gua Pan PacHk:. Hotel. 207 Adelaide Terrace, Perth

fTMS/ACMSITRN reference number

Total cost ($J(AUD) Supplier

(SST Inclusive)

$270.00 Balshaw's

$120.00 Balshaw's

$22.50 Ba'shaw's

$412.50 \Currency: AUD

Phone Fax 0893287466

Phone 0262653144

DNoAusTender reporting requirements (Sse attached link for guidance: IWas there any freight cost considered? &Zl YeslJ.ltp:mn!ranet,defence,gw,a uldrnowebJsiles!QEPPPicomweb,iSo1pIlge""115804&Trtle=AusTender"/~(OP'lbllsl'1; I certify that funds are available (DMO use only)

Rank or level IPosltion title Position number Employee 10 DateSignature

Commitment Approver Dele9 DateRank or level IPOSitiOn title Position number

MR ONZPAC 00108218 6 Nov 2014

UNCLASSIFIED AC 9n 1f"'ge 1 of 1

FOl168/14/15

llNCLASSIFIED

MINUTEAustralian Government Department ofDefenee

FASIP (through AlASP

A USTRALIA-NEW ZEALAND DEFENCE MINISTERS' MEETING - FUNDING APPROVAL

Recommendations That you:

(a) approve expenses associated with Australia hosting the Australia-New Zealand Defence Ministers' Meeting in Perth on 31 October 2014.

APPROVED I NOT APPROVED

(b) sign the attached official hospi~ity form (Attachment A).

SIGNED I NOT SIGNED

Background

1. This Minute seeks your approval and signature on forms to use Commonwealth funds for

official hospitality for the Australia-New Zealand Defence Ministers' Meeting (ANZ DMM), scheduled to occur in Perth on Friday 31 October 2014 (Attachment A refers). For your awareness, I have also outlined some of the additional items that International Policy Division has agreed to fund in support ofthis meeting below.

2. This event has been approved, and the cost ofthis activity wiJI be met using funds from the International Policy Division FY14/15 New Zealand Defence Engagement Budget (Costs will be acquitted against Cost Centre Code: 512 915 and WBS Code: STROILG). Please note costs detailed below have been rounded up slightly for flexibility.

Official Hospitality

3. As part of the official program, Senator Johnston will host a formal lunch for 20 people at Fraser's Restaurant. AIJ ANZ DMM attendees and some support staff (invited at the discretion of the Ministers Office) will attend this function. The list ofANZ DMM attendees is included for your reference at Attachment B. The estimated cost ofthe lunch is 52500.00. This amount covers a set menu meal and a modest allowance for alcohol. - 4. Fraser's Restaurant has been chosen by Senator Johnston and is in close proximity to the location for the proposed wreath laying ceremony in King's Park. I support this recommendation based on the appropriateness of the venue, availability of a lunch time set menu and convenient location.

Transportation 5. International Policy Division will also provide transport for the Australian and New

Zealand delegations whilst in Perth. The estimated cost for transportation is 510,000.00. The company providing the transportation services is the only provider in Perth, a trusted Defence contractor, and has been used previously for Ministerial transportation.

Accommodation 6. The accommodation for the Australian delegation has been booked at the Pan Pacific

Hotel in central Perth. This is not the same hotel as the New Zealand delegation is staying in as their accommodation (the Hyatt Hotel) was significantly more expensive. The Pan Pacific is located within walking distance of the Hyatt and also the Commonwealth Offices where the meeting is being held. The accommodation will cost approximately $1000 (inclusive ofbreakfast).

lJNCLASSn"lEO

15

http:510,000.00http:52500.00

--

FOl168/14/15

UNCLASSIFIED

Policy Support 7. Acting Assistant Secretary Pacific and Timor·Leste, Benjamin Hayes, will represent

International Policy Division at this meeting. He will be supported by Acting Assistant Director New Zealand and Pacific, Ms Peita Spence. A DPV Visits Officer and two additional policy officers from the New Zealand and Pacific team will also be present in Perth to support this visit.

8. International Policy Division will fund airfares and travel allowances for these representatives totalling approximately S5000. This cost estimate is based on QBT quotations and standard domestic travel budget calculators.

9. As this represents an appropriate use of Commonwealth funds for developing Ministerial level relationships with one ofAustralia's closest defence partners. I recommend you approve our official hospitality proposal and sign the attached official hospitality form.

s. BROADBENT Director New Zealand & Pacific

2.. ~ October 2014

Attachments: A. Official hospitality form B. ANZDMM attendees

-

16

FOI 168/14/15

GHS S S (September 2014)

AII$t,..11an GiIY\!I'IlIru!IIl APPROVAL FOR PROVISION OF HOSPITALITY (PRIVATE/PUBLIC SECTOR) ~lolDtr_

Date Hospitality is expected to be provided: Friday 31 Oct 2014 Location of Hospitality; Fra5ers Restaurant, Perth Purpose of HospltaBty IIncludina relIson wlW the official Lunch for die Australla-New zealand Defence MinIsters' provision of hospitality Is appropriate): Meeting Value of Hospitality (Excluding GSTIl Approximately $2250 Number of Defence Attendees: 10 Number of External Attendees: 10 Total Number of Attendees: .to Hospitality Amount (Indudl~J GS1J: $Z500

Attendee Names (attach a list if ~ce Insufficient) PLEASE SEE ATTACHED LlST Guests !Guests Guests

Costing

EstimatedCost to be entere d on 10nn prior to event. Attua Cost to itbe enter edfterevent.

Ded.ratlon by Requester . I confirm thilt the provision of Hospitality will not compromise the reputation of the Department of Defence. lfapproved I will:

record the details of the hospitality Into the hospitality register; and - - retain ilil 5upportin documentation. Em eelD DateName of Re uestor Rank/Position TItle

8526516 2?/ID [ ItPelta Spence AjADNZPAC

Estlineted Cost .. $(extLGSTJ

Actllal Cost $jexcl.GST)

I

a. Morning/Afternoon Tea b. Breakfast/Lunch/Dinner $2000 c. Beverages $500 d.Snacks

, e. Venue Hire f. Other Total

o ROMAN (PO and Invoice) with form SA 405 attached; or Method of paym8l1t: Any eKPendlture over $10,000 must be reported III AusTender. 181 Defence Purchase card lAC 977 must be attached for purchase over $5,000., COst Centre I Account COde I,WBS I Fund I ACMS 512915 J I STRDILG I I J

IFile Reference: IContact Position: \ Administration

17

FOl168/14/15

GHS 5 S (September 2014)

APPROVAL FOR PROVISION OF HOSPITALIlY (PRIVATE/PUBLIC SECTOR)

Commitment Approval (PGPA 523 (3)) (OfflcJals must not approve fhelr own request.)

o Approved; Iam satisfied that this provisiOn of Hospitality: 1. complies with DI(G) PERS 25·7 and this proposal is an efficIent, effective, economical and ethical use of

Commonwealth resources tnat Is not inconsistent with the policies of the Australian Government; and

2. there are sufficient funds available to support the propos;,l.

Discuss.

FASIPScott Dewar

DELEGATES:

FOR SPECIAL EVENT:

gs Band 3, 0-9 I) Star) or above approval required for the Provision for Hospitality.

FOR EVENTS MANAGED WITHIN AUSTRALIA:

SE$ Band 1. 0=8 f2 Stllrl or above approval required for the Provision for Hospitality over $2.000; or

SES Band I. 0=7 (1 Star! or abQ" approval required for the Provision for Hospitality up to $2,000.

FOR EVENTS MANAGED OUTSIDE OF AUSTftAUA:

SES Band 1, 0-8 12 Starlor above approval required for the provision for HospitalitV over $2,000; or

Defence emplOYed Head of PQJt or abovl; approval required for the provision for Hospitality up 10 $2.000.

Chedtlist for Requester: o submitted request to approvero obtaIned other delegate approvals, where necessary

o recorded detail on the SIfts and hospitality register o collected and flied all supporting documentation

-

IFile Reference: ICorrtact Position:IAdministration

18

FOl168/14/15

UNCLASSIFIEO

Attachment B

Attendees for the,AustraJia-New Zealand Defence Ministers' Meeting

AUSTRALIAN DELEGATES

Senator David Johnston

ACM Mark Binskin

Dennis Richardson

Mr Guy Boekenstein

Mr Benjamin Hayes

CAPT Stephanie Moles

Ms Peita Spence

Additional Support Staff

. Mrs Jes Tagaza

Mr Tim Fletcher

Ms Emily Rossetti

FLTL T Cam Warner

CAPT Ilona Odgaard

-

'. '.~ .., ~ ~.

Minister for Defence

Chief ofthe Defence Force

Secretary for Defence

Adviser to the Minister for Defence

Acting Assistant Secretary Pacific and East Timor. International Policy Division

Defence Adviser, Wellington

Acting Assistant Director, New Zealand and Pacific, International Policy Division

Visits Officer, Directorate ofProtocol and Visits, International Policy Division

Policy Officer. New Zealand and Pacific, International Policy Division

Policy Officer, New Zealand and Pacific, International Policy Division

ADC to the Minister for Defence

ADC to the Chief of the Defence Force . -', .....

NEW ZEALAND DELEGATES (T8C)

Note: List of delegates is to be confirmed.

19

FOl168f14f15

GH5 7 S (September 2014)

APPROVAl FOR PROVISION OF WORKING MEALS (PRIVATE/PUBLIC SECTOR,

-

Proposed Date: 31 Oct 2014 Proposed Location: Commonwealth Parliamentary Offices, Perth Reason for Worldn, Meals:

Australia-New Zealand Defence Ministers' Meed.,. (ANZDMM)

Description of Working Meals: Mornlng1ea

Retrospective approval for morning tea during annual ANZDMM. Provision of meal facilitated the conduct of

Reason why the Provision of Working Mea.sls official Defence business 8S It related to International Appropriate: engagement. Failure to offer some form of refreshment

had the potential to reflect poorly on Australian Government hospitality to foreign dignitaries.

Estimated number of Defence Attendees: 8

Estimated number of Extemal Attendees: 9 Estimated Worklns Meal Amount (Indudln, G51): $297.50

Declaration by Requester I confirm that: .

- the provision of the workins meals will facilitate the conduct of official Defence business; and

the working meals will not be excessive.

If approved I will:

- obtain all necessary procurement delegate approvals; and

- retain all documentation.

TFlelcher Policy Officer, NZPAC 8586678

Method of Payment: Any expenditure over $10,000 must be reported in AusTender.

o ROMAN (PO and Invoice) with form SA 405 attached; or o Defence Purchase Card (AC 977 must be attached for purchase over $5;000.,

, Cost Centre JAccount Code IWBS I Fund IACMS 512915 I 15TRDILG I I-

Commitment Approval (PGPA 123 (3)) (Officials must nor approve their own request,)

o Approved; I am satisfied that this provision of Worldns Meals: 1. complies with OI(G) PERS 25·7 and this propo.!lal is an efficient, effective. economical and ethical use of

Commonwealth resources that I, not inconsistent with the policies of the Australian Government; and

2. there are suffk:lent funds available to support the proposal.

o Declined. 0 Discuss. Name ofA rover Position TItle Position Number •

of2 FOI 168/14/15

Moore, Katie MISS

From: Susnjara, Leilani MRS on behalf of Ministerial Support

Sent: Wednesday,3 December 2014 10:24 AM

To: Moore, Katie MISS

Subject: FW: Paperwork from IP-Div [SEC=UNOFFICIAll

Follow Up Flag: Follow up

Flag Status: Red

Attachments: ANZDMM Morning Tea Approval.pdf; ANZDMM Hospitity Minute (FASIP Signed).pdf; Signed ANZOMM Wreath AC977 .pdf

UNOFFICIAL

Leilani Susnjara

Ministerial Executive Support and Training - Ministerial and Executive Coordination and Communication Division

Department of Defence· CP1-6-040

phone 6266 34581 [email protected]

Please note • I am part-time end work Yon to Wed.

from: Warne, cameron FLTLT

Sent: Wednesday, 3 December 2014 10:10

To: Ministerial Support

Subject: Paperwork from IP-Div [SEC=UNOFFICIAl]

UNOFFICIAL

Good Morning Katie,

- As discussed here is the paperwork from IP for the charges below. All have been acquitted with IP codes lAW the attached approval.

Cheers,

BALSHAWS FLORIST

Wreath and Table Centerpiece for Minister David Johnston Australia - New Zealand Defence Minsiters Meeting - 31 Oct 14

Wreath Purchase

161.00

FRASERSRESTAURANT Official ANZDMM 2007.53 Hospitality 31 Lunch

FRASERS Official ANZDMM 1000.00 Oct 14 RESTAURANT Hospitality 31 Lunch ANZDMM

Lunch

811212014 21

f2FO' 168/14/15

Oct 14 Frasers, Perth ANZDMM lunch -Frasers, Perth

-

-

811212014 22

)01168114/15 )

Friday, J9December 2014 4:46:06 PM

Document ID: AU03118920

CardHolder Account Holder

Expense Type

Tran I)ate R.e:f'erence 02-11-2014 VisaOOOOOOOO18322715 Duxton

Hotel Perth FDInt

02·11-2014 VtsaOOOOOOOO18337706 MATRDA BAY RESTAURARESTAURANTS

Account Total

I)ept. oCl)efenceCMS Expense Summary Report

MR CAMBRON F WARNE CAMERON WARNE

PURCHASES

Merchant Merchant Cat HOTELS, MOTELS, RESORTS (EXCLmOSE WI1HUNIQUE MCCS) EATING PLACES.

Account Type Vila International NAB

Amount Tax Code Net Tax Gross

([email protected])450.00 AVO PI 4~9 40.91 4S~00

([email protected]) 2332.00 AVO PI 2120.00 212.00 2332.0 .... 0

27S2.00AVO

2529.09 252.91 2782.00 ~ r~2529.09252.91 2782.00 ~

!

:::I ~.

23 ~ ~. o

http:2529.09252.91mailto:[email protected]:[email protected])450.00

)01168/14115 )

••~-----------------. Oeclafa'tiol\s ..:.:.>~>----- - ---_________ ••

It the card holder declaxe that all purchases were duly autnarised Ind nece,alrily incurred on behalf ot Ottene•.

Siqned (Card/Account Bolder):J:'I' t~o

Date: V\ \)tLc.. l4 I, the eMS supervisor declare that • have reviewed the above tra~saction.s and a;::cept that they have been properly ude on behalf of !letenc6.

Signed (CMS Silper..risor)r' ~ I::y OQ.12.; .... --------___• ______... :.. "...."'~... ...". .... *....""''''1t.. ---------_________*.):t.

24

--

---

FO/168/14/15

• GHS 5 S (September 20141 A_II'1I11an Go>a'II_nt APPROVAL FOR PROVISION OF HOSPITALITY (PRIVATE/PUBLIC SECTOR) Otparlme.1 0/ D'fe.... I , Date Hospltaltty Is expected to be e!ovkledl 2 November 2014

Location Of HO$pJta/f\y: Matilda 8av restaurant, Crawley WA . , ,

Lunch with French Defence Minister for his yisit to Albany Convoy Commemorative Event. Provision of meal fa,;/itated the t;onduct of Pul'p05e of Hospitality (lnductl!'!B reeson why the

provl5lon ofh~1"" Minister for Defence . iy

"·-~------·--·~~----bm~.-:"'~_:_;:_~--'!__---~MAJGEN Steve Smith

Costing

Estimated CO$I to be entered on form prior 10 ellent. Actual Cost to be entered after event.

Actual COSt $ (exd. GS'tI .' I

iI. Morning/Afternoon Tea ~~~~------------~~~~--------------------~>7~~~---------------~.~f-.;..b._B__r_e.....kf_,,_s""'t''-l..;.u..;.nc.;;;h.../ ... O''-in:-n..:,e_r__~___....,.-'$1?67.00 _________-t...;S:-:1:=2:.:67:.,:.:.:OO::.-____ ',i

1.~c.~B~e~ve~r~a~s~-__ __ __--_f~S~84~5...:.00::.-----__--------------'~$84S.OO- --- ____________________~.

\ :,:~~:;::....H..;..i.;.;re'---__--·--_---==-··-·+~~~;;;..~;;.;;~'-':~'-'~- --"----------~---"'-'--r·I!-'--~..;.·~--~...;~·:.::.~O.:..;--:-(G-·5-T-)-------- -----11..=G-S-T:-}---·---"-' i Total $2332.00 .. $2332.00 --------~ ------------_...- ..._-----.__..

Oeclaration by Requester

Iconfirm thaI the provision of Hospitalitv will not compromiSE the reputation of the Department of Defence.

If approved Iwill:

record Ihe deloils of the hospitality into the hospitality register; and • retain all documentation.

Method of p.yment: o ROMAN (PO and Invoice) with form SA 405 attached; orAnyexpenditurl! OVt!t $10,000

must bl! repartedlnAusTender. 0 Defence Purchase Card (AC 977 must be attached for purchase over $5.000.)

ICost Centre A!;c;ount Code Y.!'.~~___ fund ACMS

512915 STRDILG

Fife Reference: Admlnlsttatlon

25

http:kf_,,_s""'t''-l..;.u..;.nc

FOl168114/15

GHS 5 S (September 2014)

APPROVAL FOR PROVISION OF HOSPITALITY (PRIVATE/PUBLIC SECTOR)

Commitment Approval (PGPA 523 (3)) (Officiols must nor approve their own reQvesr.)

El Approved; I am $alisfied that this provision of Hospitality: 1. complies with OI(G) PERS 25- 7 and this proposal is an efficient, effective. economical and eth'c~1 use of

Commonwealth resources that is nOt inconSistent with the policies of the Australian Government; and

2. there are sufficient funds available to support the proposal.

DISCUSS.

DELEGATES:

FOR SPECIAL EVENT;

SES Band il. O·g (3 Star! or above approval required for the Provision for Hospitalitv.

FOR EVENTS MANAGED WITHIN AUSTRALIA:

SE5 Band 2. 0-8 [2 Star! or above approval required for the ProviSion for Hospitality over $2.000; or

StS Band 1, 0-7 (1 Sta!Lor ap_o-'!.e approval required fo.. the Provision for Hospitalitv ~to $2,OOQ.

FOR EVENTS MANAGED OUTSIDE OF AUSTRAUA:

SES Band 2. 0..812 Star! or above approval required for the prOVIsion for Hospitality over $2.000; or

Defence emelgyed Head of Post Of above approval required for the provision for Hospitalitv up to $2.000.

Checklist for Requester:o submitted reqllest to approvero obtained other delegate approvals. where necessaryo recorded detail on the gifa and hospitality registero collected and filed ali supporting documentation

-

IFIle lkIfarenee: IContact Position: \ Administration

26

FOl168/14/15 )

UNCLASSIFIED 977 Department of Defencelised 17 Jul2014 Printed on (Date)

26 Nov 2014Credit Card Purchase Authorisation You MUST complete AE 108 - AusTender Reporting for purchases greater than or equal to S 10.000 AUD ril1l::hfdi'lg OS":'

For intemal use only - not to be passed to supplier

31e 1Cardholder's name (OptIOIIS') I IForm 6Q 975 submitted? ,- Yes ;J NO-.ICompanv COde----;,' TMS/ACMSrrRN reference number ; Nov 2014 IFLTLT cameron Warne I (Is the item an Asset?) ..,. .. 1000 ..

'1 Account: Cos! ; Work breakdown ! Asset Internal ~ . ~. I Estimated cost Total cost

Fund d: t e t ct re n b number ESP order Descnption or reason Quantity 1 ($) lAUD) ($) (AUO) I Supplier

co e I cen r s ru u urn ar number (GST inclus/V(~) (GST inclusive)

.-- . 5;;;;5.-- jSTROILG lunch - Fr!n.ch 1 $2 332.00 $2 332.00 Matilda Bay _ _ ;Defen~~_MlOlster i ' 'restaurant ~ , I . .·..·----r--·· ---'1 . : _. -- -, .00""

• f o~Ir-.--t .1-___ ...... -. I ~I . +-_._- ! -- -r! +--1--" I -- -_.... -....-"+-~=t . I ! ._.--'1"...... I I

• • I ' I- : - --....--..---..-~-.---: ., :.. r--'- i ! .._--I ----~I----G"' ~ .. ----t- -_-L- - .-.... - --t-.I J - ". -.. I ; ~ ------ T---t----_··· .... ·--,·· I ._-- ..-.. _- ," -.--+ ~ :_t----t-- --'1--- l=- I I...- .. _ ! . _ . - .. ----1--- --+--------1

he item is an Asset please complete form flO 975 Asset Snell Request Total' -'-Z-,-3-32-.-oo-fk-ur-re-n-c-y:-A-U-D-0

Ipplier address !Phone Fax

Hackett Drive, Crawley WA __.___ 102 6277 7800 I )!ltac\ name Delivery address ~=-:"':"':":'=---i!-=P""ho-n-e-----j .TLT Cameron Warne Suite M1-41 Parliament House, Canberra ACT 2600 10438019068

h::. I~~p.____Ah:,rflM, ......Ii"., (I'll'. " fllllrl!'4nl""'-l'•. ... r~ sTender reporting requiramen,_ , ,,__ __ __ _ _

)/lintrane\.delence.gov.auJdmoweb{silesfOEPPP/wmweb asp'page=1IS804&Title=AusTender%20PublistlmQ) Was there any freight cost considered? Yes I~/ No

ertify that funds are available (DMO use only)

;lnature \pr;nted name iRank or level IPosition title iPosition number Employee ID Dale ____~____________--____-L_______________________________I !I

Printed name

:S,-o-r""'"

AC .. 77 - Page! Of I

27

FOl168/14/15

DUXTON HOTEL 7fltl"rt

Room No. 9130Deparbnent of Defence Australia ArrIval 02-11-14

Departure 03-11-14

Page No. 1 of 1 Falla No. 419109

TAX INVOICE Conr. No. 8793437 PrIority Traveller No.: Cashier No. 3 AIR Numtler

User 10 OMULoER Group Code OEPART1114_002

Company Name Department of Defence

Date Text Reference CredltsIDeblts

AUD

02-11-14 Conference & Events Room Charg Event 10 3705022188 10 4713200IDuxton 4 3705022 300.00

02-11-14 Conference Coffee Break Food Event 10 3705023188 10 4713200/Cookies (Add On) 31 50.00

02-11-14 Conference Coffee Break Food Event 10 3705023I8B 10 4713200lAnivai Coffee & Tea 100.00

02-11-14 V1saC8rd -460.00

I agrea Utat lam pe!'lQl'laIIy llabla for Ihtt pa)'mlllflt or Itle Total

abcMI accourtt and If Uta petIOlI, company or aAOClation

IIldlcaled by me aa bet1g reaponaIbIe for payment of the

sarna doaa not dO so, that my liability for such payment Total incl. GST 450.00AUO shall be Joint and several wi1b IUCh penon. company or Net Amount 409.09AUO aISOCIation.

Balane.Due 0.00 AUD Signature

Merchant 10 23239429 Credit Card ## XXXXXXXXXXXX4668

Transaction 10 9212927 Credit Card ExpIry : XX!XX Approval Code 522614 Capture Method: Manual

Approval Amount: 450.00 Transaction Amount 450.00 V'-

NO liT GEOI'IG9 ~ PERTH W9lERN N.JST"RAlIA

1'0 IIOJ( 3IlJ PI!Imt W"111132

TEU!PHONI!1I11111Zn IOOOFACSIMUI111121t IItI2II

RI.!II!_TIOt'IS TOU. FREE 1_.,1112

EJU.IL~

-~_I"IYLlDTIA8OUl1TeN HOTELAllH71 01_745

0.00

28

'F01168/14/15

Matilda Bay

Restaurant

Tax Invoice ABN. 31 169 248 974 CanmOllW8llllhBarl

Page I of3 · FOl168/14/15

Jerez, Veronica MS

From: Warne. Cameron FL TlT

Sent: Wednesday, 17 December 201412:14 PM To: Moore, Katie MISS

Subject: FW: Paperwork [SEC=UNOFFICIAL]

Attachments: Department of defence.pdf

UNOFFICIAL

Hi Katie,

I haven't been able to clear the transactions below from my CMS as I haven't received the paperwork from IPDiv.

How should I proceed from here?

Regards,

VIM 02-11-2014 Duxton Hotel Perth FD Int 450.00 VISA 02-11-2014 MATILDA BAY RESTAURA 2332.00

From: Warne, Cameron FLll.T

Sent: Thursday, 11 December 2014 11:47

To: Endelman, Tessa MISS

SUbject: FW: Paperwork [SEC=UNOFACIAL]

UNOFFICIAl-Hey Tessa,

00 you have the paperwork so that I can clear it from my CMS?

Cheers,

Cam

From: Warne, Cameron FLTLT

Sent: Tuesday, 25 November 201416:07


SUbject: RE: Paperwork [SEC=UNOfFICIAL]

UNOFFICIAL

Hi Tessa,

22/12/2014 30

· FOl168/14/15 Page 2 of3

Thanks for that.

Please let me know if you need anything from me.

Regards,

Cam

From: Endelman, Tessa MISS

Sent: Tuesday, 25 November 201416:01

To: Warne, Cameron FlnT

Subject: RE: Paperwork [SEC=UNOFFIClAl)

UNOFFICIAL

Hi Cam,

If you can just send me a copy of the receipt, we can get the paperwork sorted out.

- Thanks, Tessa 'End'eCman

Policy Officer - Europe

International Policy Division I Department of Defence

Phone: +61 26265 2162

Email: [email protected]

From: Warne, Cameron Fln T

Sent: Tuesday, 2S November 201415:52


Subjea: RE: Paperwork [SEC=UNOFFIQAl]

UNOFFICIAL

Hi Tessa, -We were told in the initial meetings that IP was paying for the lunches/dinners over the weekend. and was going to prepare the paperwork (as per the attached for the NZ Defence Ministers Meeting)

From: Endelman, Tessa MISS

Sent: Tuesday, 25 November 2014 15:49

To: Warne, Cameron FLn T

SUbject: RE: Paperwork [SEC=UNOFFIClAL)

UNOFFICIAL

Hi Cam,

We didn'l do approval paperwork in advance of the visit as we thought MINDEF's office was paying. We're happy to cover the cost but as I'll be doing the paperwork retrospectively, can you please advise how much the bill was?

22/12/2014 31

--

Page 3 of3· FOl168/14/15

Thanks,

'Tessa 'EndeCman

Policy Officer - Europe International Policy Division I Department of Defence Phone: +61 2 6265 2162 Email: [email protected]

From: Warne, Cameron FLn T Sent: Tuesday, 25 November 2014 15:46 To: Endelman, Tessa MISS Subject: Paperwork [SEC=UNOFFICIAL]

UNOFFICIAL

Hey Tessa.

Do you have a copy of the approval paperwork from the French lunch over in Perth?

Cheers,

Cam Warne flight lielltcnant Aide-dc-Camp 10 Senator the lion David Johnston

Minister for Defelice

M1-41 Parliamcnt HOllse Ph (02) 6277 7800: Fax (02) 6273 411 X: Mobil

22/12/2014 32

ProMaster - Document Control FOl168/14115

ThursdaV, 27 November 20149:46:11 AM

CMS Expense Summary Report

DocUfnent ID : AU03088849

card Holder MR CAMERON F WARNE Acc:ount Type Aa:iount Halder CAMERON WARNE

PURCHASES

Tran Date Rer.ence Merdl8nt Men::hltnt Cat. Amount Tax Code 06-11·2014 VlsaOOOOOOOOI83S4SSO SKYCIlY DRINKING (I@662JIO) 662.00 AUD PI

ADRAIDE PLACES, BARS, TAVERNS, NIGHTQ.UBS Ell:

H2.DOAUD-

••••••••••••••••••••««« Declarations """ ................•.••

I. the card holder declare that all purchases were duly authorised and of Defenc:e.

Signed (Csrd/Account Holder)

Employee

Date: t.7 Nov 11,

I, the eMS supervisor declare that I have reviewed the above transactions

and accept that they have been properly made on behalf of Defence.-Signed : (eMS Supervisor)

Bmployee

.*------------------««« •••••••••••• »~»~----------~------- ••

Pa~e ] of 1 Item A and B SerialS

Dept. ofDefence

Visa International NAB

Net Tax Grou 601.82 60.18 662.00

601.82 60.18 C562.DO

&01.112 60.18 H:LDO

http://promaster.eas.defence.mi1.aulpmltransldocument_view.asp?docno=A U0308884... 27/11 Jio14

http://promaster.eas.defence.mi1.aulpmltransldocument_view.asp?docno=A

FOl168/14/15

.=~= PROVISION OF OFFICIAL HOSPITALITY BY MINISTER OR PARLIAMENTARY SECRETARY

1. Request to Provide Hospitality This form for hospitality when conduc;tlng Defence·related business (costs will be charged to the Department of Defence). Note that while DI(G) PERS 25·7, Gifts, Hospitality and Sponsorship does not applv to hospitality provided bV MInisters and Parliamentary Secretaries, FINMAN 5, 2.6, GIfts Hospitality and Sponsorship does apply.

;-,fequest to arrange and prollide hospitality by (cl,cie and/ordeletec";appropriate): --./ ,··-:-:ster I Parliamentary Secretary --I'verbi.T (Date: 5/11/14) [I

Chief of Staff I Aide de Camp I Written Other (please specify): I

r:t.inz~,; ....~·.-~..~- .........:~.~~:~:~~~nsto~__ .=-__________ --j

r"pu",.·ojFiiiiiriOii--"· ......"-- ......_--. fOiiidalHOSPnolh:y ----.-----.-.- -- ..--, iLoc.tiOiiiienUi'dii StG-u.:countiYT-m fsean'sKnd.en, Aii~iiiiie Coslno - South Austtrll/O ---

2. Attendees- rNum-,;e;oiiie!inc.·AttefuJees:-'·- --. -- ._--[ fli;;:'ie-;'o/&tit,iiijIAftendees: .-. --'fl"-- .-rTotCiiNumberOjA~'-' .---..... ~---' - J

. ._-----.._-_._------- .. _-_ .... Attendee Names (attach a list if spate Insufficient)r--., --'-"-6_' .... ·'·..··1 .-- - ..-. G"WSb" - ..... r'" -.... ·"G.Sis"·

fMINDEF -I ·-------r-----~-----r:,:-;-COst-ello---co-S-to----i---------r --.-----._._. ------, I -I

= _.-._._- ,.--- -------.-..=J ------,

J.Costinc- EstImated Cost to be entered on form prior to event. Actual Cost to be entered by MEST staff. , .• _n --~ - ...... - ......... - •. r ..'1t~:--r' :==' .- .. i ·..-r---------r· ....... _-_ ....... .G.~~Tea-·-·

i~~~--- ··~.~·~~-==--=rt~;~·--=~~--.' r •.• -.... ---"'j - ,. ... -- .... --_ ..I;..~nu;HIre . '1'--------·-1··--· ..-- ,···..-·--1

Total _. - .. f $100 _~~~. f4 ~~.oO· __ J 4. Declaration by Requester- -_... _._------_. _._--- ----.-".-- -_._---,_. I confirm that:

the proposed hospitality will not create any conflict of interest or compromise the reputation of the Department of Defence or the Commonwealth; I will forward all supporting documentation (including receipts) to Ministerial and Executive Support and T rting in Defence's hospitality register;

I Signature t I-----..

34

http:fsean'sKnd.en

FOl168/14/15

S. PGPA Act Section 23 and PGPA Rule 18 Approval

--y ~ia;Satisfied that this provision of Hospitality proposalisan efficient, effective, economi~J and ethital-;;Se 0'- i ,Commonwealth reSOurces that Is not Inconsistent with the pollctes of the Commonwealth and is consistent with I

! the terms of the blanket approval.

rNa~-'- .----- r~~:i;n-Numbe~i -.- EmploYeeio-- ,'Date--'--- Signatu;:;- --_.- '--, r~"'.:.::;.--~- 60 H ----_. -T6/1I/\4"- I- -.-.----- ..-,----.. --~- ---.-- -_. - -----·-----·--Record Keeping

• Officials must keep written receipts and a written record of attendees (either individual Or collective),r venue and date of the event. I

I • When clearing transactions through eMS, ensure that full description of the function is recorded. This

Indudes the Function, date, location.

• The offices must e-mail this template and supporting procurement documentation to [email protected].

-_._----------- ----- -----_._-------

-

35

--------------------------------

FOl168/14/15

~~. SKYCITY

ADELAIDE SA TERMINAl 352639aS REFERENCE saa6la

HERCHANT COpyCARD NO: 4/15-466B(m)EXPIRY DATE: Bl/15

VISA CREDIT PURCHASE $662.ge TOTAl AUD $66~.ae

APPROVED .1 AUTH NO: 763606 96 NOV 2e14 ee:64 SIGNATURE REQUIRED -

-

ADELAIDE CASINO A.B.N 12082362061

SEAN'S KITCHEN TAX INVOICE

5032 Ian 52521

PDR 1 /1 CHK 5922 GST 3 05HOV'14 18:49

----------------------.--------1 llt Spk 1 llt Stl

Water hter

9.50 9.50

2 • 4.00 Soda/Lile & Btrs

2 Mart1n1 • 20.00 8.00

40.00 2 • 143.00

B Rfrd BP Shz 286.00 1 Hold Course 3 1 B Pedro X1m1nez 45.00 1 "Course 2u 1 Lobster Roll 20.00 2 Sash1111 a 22.00 44.00 1 "Course 3** 1 Course 3 Atlay 1 Eye Flllet 1 T 80ne

30.00 98.00

2 Chips It 1 Carrots

10.00 20.00 8,00

1 Asparagus 1 uDessertu

8.00

1 Lemon Meringue1 Apple Pie 1 Ice Creu Sand

12.00 12.00 12.00

Food 264.00 BeveragePay.ent VISA

398,00 662.00 662.00

----1156 CLOSED 06KOV 0:04----

THESE PRICES INCLUDE GST

36

FOl168/14/15

Warne, Cameron FLTLT

From: Moore, Katie MISS

Sent; Thursday, 6 November 2014 9:10 AM

To: Warne, Cameron FLTL T

Cc: Ministerial Support

Subject: RE: Working Dinner [SEC=UNCLASSIFIED]

UNCLASSIFIED

Hi cam.

Thanks for your email. I provide approval as requested. Can you let me know how much the dinner cost?

And please send through your OH form and receipt.

Kind regards,

Katie Moore Ministerial Support

- Ministerial and Executive Coordination and Communication Division

Department of Defence' CP1-6-42· PO Box 7910· Canberra Be ACT 2610 Ph: +61 2626621771 E: [email protected]

--Original MessageFrom: Warne, Cameron FLTL T Sent: Wednesday. 5 November 201421 :14 To: Ministerial Support: Jerez, Veronica MS; Moore, Katie MISS Subject: Working Dinner [SEC=UNCLASSIFIED]

Classification: Unclassified

HiMES,

I have just been asked by the Minister to pay for a 'WOrking meal tonight between MINDEF, the COS and the Chairman ofASC.

Request approval via return e·mail. and I will follow up with the paperwork tomorrow morning when I return to canberra.

The dinner is to be held at Sean's Kitchen in the Adelaide CBD.

Cheers,

Cam Warne FLTLT ADC to MINDEF

IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. If you have received this email In error, you are requested to contact the sender and delete the email.

IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. If you have received this email in error, you are requested to contact the sender and delete the email.

1

37

ProMaster - Docwnent Control FOl168/14/15

Thursday, 27 November 2014 3:58:55 PM

eMS Bxpense Summary Report DocunIent JD : AlJI03089997

CIIrdHaI ..... MR CAMERON F WARNE Aa:lount Holder CAMERON WARNE

PUROiASES

Tran DaIIII Rel'etel1ICe Men:hant Merchartt; CIIt. Amount Tu: Code

12-11·2014 Visa0000000018408220 BLTHZR EAnNG PLACES, ([email protected]) 729.00 AUD PI RSTRNT RESTAURANTS WlNEBR

729.ooAUD -Aa:omt: Total

.*------------------««« Declarations »»»------------------•• I, the c

FOl168/14f15

~~~ PROVISION OF OFFICIAL HOSPITALITY BY• .. Pcp.1_~ .rDefellao MINISTER OR PARLIAMENTARY SECRETARY


This form for hospitality when conducting Defence·related business (costs will be chal'led to the Department of Defence).

Note that while DIIG) PER! 25-7. Gifts, Hospltollty and Sponsorship does not apply to hospitality provided bV Ministers and

Pa rllamentary Secretaries, FINMAN 5, 2.6, GIfts Hospitality and Sponsorship does apply.

- ..._-- -.-----~... -...,.. . "'. Request to ollange andpta'llide hospitality by (drde and/or delete as appropriate):

.---"'"" -- --.~~.- .. Minister I Parliamentary Secretary Verbal (Date: I I )

Chief of Staff I Aide de Camp Written

Other (please specify): ..

! Funttion Host [ Mlnlstet Dllvid Johnston

:o,,-te-OjFii.ct1on .~------ lUND" Ji

-. PliiPiiiio/FunetIo--·:--n------ J Worlcin,o;;,ner .. - .. -.----.-...

;I.DmtJon ,.w, en,,-stGte,--c:ou-nt-IY.-~-1 BolthtlZDr RestGUI'tlnt, Pltrrh .:. western A.iStn,i#i,

2. Attendees- r'Numiier'a,tie~nt:t!!Attentlee5: --ri ,-.-...._......-....-_... r! Numbet ofE1tttmHJ1Attendees: ! 1

..~.-- .~.~,--- --............ i Tot'" Numbet 01Attendees:

Attendee Names (attach a list If space insufficient) ...'---'.--- ---_. -.- -- r" - ----.- GuestsGuests GuestsMiilDiF ..-...... -. -- ... ---- ...-----.,---- .... -.--------...... ---I

I,M'~an·C_e'o-COS·-to····--·--~.. l· ,-". I

MINDEF

! I ..

3.Costinl

Estimated Cost to be entered on form prior to event. Actual Cost to be entered by MEST staff.

··--~--·- I' ~ G I- l ...';.::':: ···:·~·I··.::==:.! T .

--_.. !

e.VenwHh ./:iiih," . --- : .r

; Totol ..- - .-- -. - ..-----.• [-$;00-----.- ..... -_.. r$675

.. ---_._--- .~.. ... - .....-~ .. , ~ _

4. Declaration by Requester

I confirm that: the proposed hospitality will not create anv conflict of interest or compromise the reputation of the Department of Defence or the Commonwealth; I will forward all supportinl documentation (inciudilli receipts) to Ministerial and ExecutiVe Support and Trai . 5 hospitality register; '. . -- -... ~ ._----_.- --- ._---

. Slinature of r ! Date I

.. .

:c.~ : d.sn.ds'· ..... .

39

-----------_ .. __._-_.__.

FOl168/14/15


. - . - .. - .. . ,----- ... ",. ..~-SA: PGPA Act Section 23 approval for official hospitalitv has been satisfied bVa blanket approval. Details below refer.

- ,- ... ,~ _.. '"~ -.- ----- -'- " . Name of approver Position Number I EmploveelD Date Expiry Reference Number

Title Date

SIB /1 It i3o/ob/I5 :~~::=~~~=:.v~%~;5 ! OH.pARLSEC-FY14/15

58 : I am satisfied that this provision of Hospltalltv proposal is an effiCient. effective. economical and ethical use of Commonwealth resources that is not inconsistent with the policies of the Commonwealth and is consistent with the terms of the blanket approval.

I

Name Position Number I i Employee 10 : Date Signature

; Title

- --- . _. __ ~ k~5[_-

........._,. ...._- - " ... ~-~ .__.-- - "''''''-".

Record Keepin,

~

• Officia's must keep written receipts and a written record of attendees (either individual or collective), venue and date of the event.

• When dearing transactions through CMS, ensure that full description of the function is recorded. This includes the Function. date, location.


[email protected].

-

40

mailto:[email protected]

-------------

-------

FO/168/14/15

BALltt4IAR

6 The Esplanade Perth 6000 Te1:(08)9421 1206

ABN:92 083 860 726

Customer Order

- Table: 40 (Covers: 3) Station: IMPOSOl Staff: Kate 8111:1010000004 Time:l1/12/2014 6:12:14 'H

OTV ITEM TOTAL

[Beverages)

3 *ANTIPODES 27.00 2 *l/C PALE ALE 18.:l0 2 *HlllS CIDER 18.30 2 *OHENSETTER 344.30

$ 407.00

[Food]

3 *BREAD 9.:l0 1 *OYSTERS VERJUICE ICE 0.00

~- X 6 24.:l0 *OYSTERS NATURAL O.::X> --- X 6 24.30

2 *SCAllOPS 48.:30 2 *PORK FIllET 92.00 1 *SNAPPER 47.00 1 *ROAST VEG 12.00 1 *GREENS 12.00

$ 268.00 ~------

IOTAL:$ 675.00 ===========

(inc. GST):$ (61.37)

•• IIIP6S01 11/1212014 8:09:07 PM Rveben-

* Indicates GST Inclusive item(s)

Thank you for coming

Have a lovely day

41

FOI 168114115

Moore, Katie MISS

From: Warne. Cameron FLTLT Sent: Wednesday. 12 November201411:23 PM To: Jerez, Veronica MS Cc: Ministerial Support Subject: Working Dinner [SEC..:UNCLASSIFIED]

Classification: Unclassified

Good Evening Veronica,

I am sorry for the late notice, however I to pay for a working dinner for MINDEF, his Chief of Staff and

I was not aware of this until just now when I received a call asking me to pay.

Request approval for a working dinner, with the paperwork to follow on Friday when we

are back in the office.

Again, apologies for the lack of notice.

- Regards,

Cam


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FOI 168/14/15

.':::;:-..-. PROVISION OF OFFICIAL HOSPITALITY BY MINISTER OR PARLIAMENTARY SECRETARY

J. RetlulISt to Provide Hospitality

'hI' fonIIlor hoSr;lUfIIy"""" ,ondlll;1l". o.ftlla!..,elaled !luson.., (COm ...11 be ,h~ 10 lhe OePiltlNn\ 01 O'f.....,.

1101. 1"'1 ....... DliG11IU.S 2!l-7. Gfb. 1Iolpl/llltr _"'01'5/011> daft DOl ~ppIr", hOI.p....., fIlOlllldld '" l\iIlnistefJ alld

.~rll.men..., ~rlU. F.IIIM10111 5, 1 6. &/II HiIIUir""_ SpoIuott"'iJ elM, 1PPfy,

..,.., to rm"",e 0';;pt'OWltk'~'IJ, Idn:.ltt rIMI/O, d.ttt tI.f ~"J:

Minister . I . ,iir.ilmentllV secret.,., Verbal (Oat&: j' T I ..

Chit' 01 Sllff I Aide de OImp Written

Other (pIe.1I 5pecifWJ:

FuI.i::rJon Holt •Mlnlltn ~.IaIIImofi QIrte 0/,,,,,,,loti' JJNtwl4 "."p..II/~ . WottIIIf~

NrIIniMrO/"';""".ndi. ~"""""~'''''''''''''J ic.m.aar ift'ioWirm. Pe"h - W...mAWtr.lto

l l

- TIlfW ........II/MtMIIfH:I: J A...... NMIII t_nadli lilt IfIpIA IMufldent)

BwftJ BIIfttr

MIimEF M,Seon CO".. - CtlS to MINDE'

.I.CoItiq

Estimaled Cost to be entered on form prick '0event. Attu.ll Cost to be entered by MEST st.H.

""'•••iciit .-",ja.;,•,ed. tIS'II • ,..,. 8IJ'J ;&""",Nb\.,.'Ii.~ i·it....... ........ .......,.,.

-. f*, ri:i.I S70fJ

ICOfIfirrn tNt: tlV propoSICI1lOlpl1alilv wII/IOt creal. any c:onllld af Intelest Ott comptomlM til. ''PUt.llon of tM Dtp.1nment of Dlftnal Ott 11M ~w••I'b; I1M' fonwarcl.llsupponinC docIImentlllon IlncIudl.. ~ts) lo Minlltetliland Executive SIIQI)OI1'ncI

hospifollity ftallttf;. . . Date

J~ fJO\J 14 . E·", ..'" seftt ,,/- .2 WIIII/~

43

FOI168/14/15

5. PGPA Act Seetlan II.net PGPA Rule II Approval

SA: JIG'A Act Sea_ It .JIt)I'ovll fot oHlc:illl'lospttlli1'y illS bHtI ultsr. by a bllnket IPORIIIli. OI".s II«Iow flfer. N'1IIe of .PPfO¥eJ Posino~ Number I £mpjOyft 10 0.'1 bpi/y Refit."CI Numllir

TlllJ;J4114 //1 / ft+

1ecOrcI ........

• 0fIIdIIs mlllt kelll Wfilll"l'IIttipls aM • wrltlln ,e,old of .ltl""" C8lIM' iIIdMduill Gf collKtlw"

_.1Id dllII 0' Ihe 1WfI1. -• WIIP de-tina t'iNlSlClIons thrOlJlb eMs, 1"''''1 Illat I"," deKtipUon oIlM funaion 1$ rlCatdld. this

Il'Idudt,tlte Funalon.lIaU, loclCion.

• ""oIIaI...m .·1ftIII Ualllt/llllUW.nd Wptlotttl'llllror;Uflm.nt documenl.tion to t.l'lni\terjjl SuDJI9!!@aefe"ce coy.lu .

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Page I of2FOl168/14/15

Moore, Katie MISS

From: Moore, Katie MISS on behalf of Ministerial Support

Sent: Tuesday, 18 November 2014 5:08 PM

To: Warne, Cameron FLTL T

Cc: Ministerial Support

Subject: RE: Hospitality 12 Nov 14 [SEC=UNOFFICIAL]

Attachments: Warne - OH • 12 Nov 14 PER.pdf

UNOFFICIAL

Hi Cam,

Sorry, I think this one must've slipped through the cracks.

See the approved OH form attached. I note your original email to DMEST on 12 Nov 14.

Kind regards,

Katie Moore Ministerial Support Ministerial and Executive Coordination and Communication Division

Department of Defence' CP1-6-42 - PO Box 7910- Canberra BC ACT 2610 Ph: +6126266 21771 E: katie,[email protected]

From: Warne, Cameron FLnT Sent: Tuesday, 18 November 2014 16:59 To: Ministerial Support SUbJed: RE: Hospitality 12 Nov 14 [SEC=UNOFFIClAL]

UNOFFICIAL

Hi Katie,

Not as yet.

Regards,

Cam

From: Moore, Katie MISS On Behalf Of Ministerial Support Sent: Tuesday, 18 November 2014 16:59 To: Warne, cameron FLTlT SubJed: RE: Hospitality 12 Nov 14 [SEC=UNOFFIQAL]

UNOFFICIAL

Hi Cam,

I was away on Friday I did anyone get back to you about your request?

Kind regards,

Katie Moore

8/12/2014

45

of2FOl168/14/15

Ministerial Support Ministerial and Executive Coordination and Communication Division

Department of Defence· CP1-6-42 . PO Box 7910· Canberra BC ACT 2610 Ph: +61 26266 2177 I E: [email protected]

From: Warne, Cameron FLTLT Sent: Friday, 14 November 2014 12:12 To: Ministerial Support SUbject: Hospitality 12 Nov 14 [SEC=UNOFFICIAL]

UNOFFICIAL

HiMES,

As per my e-mail to Veronica on night of 12 Nov 14 (attached), I was asked after the dinner had finished to come down and pay.

I was not aware of this before the dinner commenced, I did ask three times prior to the dinner if I was to pay and the Chief of Staff confirmed that I was not required to expend Defence funds on the dinner.

However, as it turned out I needed to pay to avoid embarrassment to the Minister. Request approval in retrospect noting the circumstances that I have outlined.

Form attached as with the receipt.

Regards,

Cam Warne Flight Lieutenant Aide-de-Cllmp 10 Senator the 11011 David JO}Ulslon Minister tor Dclcncc M }-41 Parliament I louse

y ~Ph{Ph (02) 6'277 ?ROO: Fax (02) 6'2734118: Mobil l~!WJt _"' , . "'" 7""" \ G'

8/12/2014 46

Dept. ofDefenceThursday. 27 Hoventier' 2014 10:13:57 AM r:":lt-em-A=--an-d-=-=B-'

eMS Expense Summary Report Serial? Document ED : AU03088955

cardHolder MR CAMERON F WARNE Visa International NAB

Account HoIcIa' CAMERON WARNE

PUROIASES

Tran Date ReI'erenc:e Merchant Merc:h8nt cat. Amount Tex cede Net Tex GIOIS 16-11-2014 Visa0000000018414221 MATILDA fATING PLACES. (101852.00) 1852.00 AUD P1 1683.64 168.36 1852.00

MY RESTAURANTS RESTAURA

16-11-2014 VIS!lOOOOOOOOI8414221 MATILDA fATING PLACES. ([email protected]) 210.00 AUD PI 190.91 19.09 210.00 MY RfSTAURANTS RESTAURA

1062.DOAUD -1874.55 187 AS 2061.00

Account Total 1874.55 187 AS 2062.00

•• ------------------««

FOI 168/14/15

PROVISION OF GIFTS

1 Gift Delalls • ..... - , ~ .... ,

Request to amlnge andprovide Glft/s by (circle and/or deletfl as appl'Opdate): / Parliamentary secretarv ~Date: 12/iiii4)

C of Staff / Aide de camp ~n'

Other (please specify);

IS the gift to bf! purchosed or token from p~·purchased stock? 1 Stodc DIrhP GIlt GhIert: 15 NOli 14 _.. MrIme a/RfICIpJa£ 01' Orvanlsotlon ond ··~~~7~F----------------------------'1 Cau..",: J347F Daalptlon 0/GJ,ft: Western Australian Red Wine

PuI'pOSe 0/Gilt (1/ fII1PIIcGbIe):

7F0/IIdaI !II.sIr ",.. GIJr relfnu to: Visit foAusrrolia b,.{>...;.4;;...;c--_..... loaItIon (1IfIfhIft, cI4'# state. t:OIIIdIy) Matildo Boy Restaurant, Perth - Western AustlVllo - Cc:ut (a 6.5"11 I $ 135 (including lift box) Z. DtId.IntIan by Requester

Iconfirm that the provision of a GIfT will not give rise to a conflict of Interest or compromise the reputation of the Department of Defence or the Commonwealth.

If approved, I will provide all supporting documentation (Including receipts) to Ministerial and Executive Support

and Tralnln8 for retention and reportlns In Defence's lift re.alster.

NarM-'- .. _----- , PoiidOn-iilumbei,"-;-'EmploveeIO

: TItJe

8166077

S. PGPA Act Section 23 and PGPA Rule 18 Approval

SA: PGPA Act'Section 23 approval for offlclai hOSpltilitV has been satisfied bV a blanket approval. Details below refer . . ._ .... - ., ...,. . Name of approver Position Number / Emplovee 10 Date uplrv Oite Reference Number

Title

OG-MIN 0EF-FY14/15

/ '1 _//_ 14 30- / - /4:'" 06 AMIN9EF F¥!411S ..... t> ;;!) OC!I-PAPlt5EE F'I'14ft!·

sa : I am satisfied that this provision of Hospitality proposal Is an efficient, effective, economical and ethical use of Commonwealth resources that Is not Inconsistent with the pOlicies of the Commonwealth and Is consistent with the terms of the blanket approval.

Name Position Number I Employee 10 Date Slanature

Title

///KFIV /-fJ:'~$ Co/l1CST r~F, ·1 .:z-1/- 14.'¢ 0.2 rSI3

Record Keeplna • Officials must keep written receipts and a written record of details about the circumstances of the slftlns.

• When clearing transaction:. through CMS, en5ure that full description of the function 15 recorded. This includes the Function, date, location.

• The offices must e-mail this template and supporting procurement documentation to Ministerial.SuPRQrt@defenc@,gov.au.

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FOI 168/14/15

'.=::=1 PROVISION OF OFFICIAL HOSPITALITY BY MINISTER OR PARLIAMENTARY SECRETARY


This form for hospitalily when conductlna Oefence-lelilted business (costs will be charaed to the Department of Defence).

Note thilt while DIIGI PERS 25-7, GI/U. HQSpI",U~ tJnd SponJOfShlp does not apply to hospitality proVided by Ministers and

Parliamentary Secretaries. flNMAN S, 2.6, Gi/U HospitDllty and Spon$Ol'ship does apply.

Request to llnu",e IIlId pra'l/de hospitrllfty bV (cltele IIlId/or delete liS tIPfJI'OprltJte}:

~15t~ I Parliamentary Secretary ~(Oate: 12/11/14)

CJi et 0 Staff I Aide de Camp Written

Other (please specify):

AInt:tIoII Host M/nl.ster DtlWdJohnston

DatIO/AIIICtIon JSNoIIJ4----- . .. _...- , .._.' ".",...0/FurtcfIoII ; OlJidGI Dinner in honor o.tf47F :w:snao Au5fnlRG . . .L:__..~..,...-_..... ---'--'- _....- ... .~-'-'--'-~'-·1.OIi:'tItIGn,.,..,., ellA IfIIfe, aHIIJrq} MGIIIdG IJG, Re.stGutrlnr, Perth - Westem Australia 2. Attendees -... -""---~-..--.. - ...,. , .. ,.....

· """"'o/DrJIImce ...~ 4 · -.. -..,...,.. ........... .-' --- ,_ .._----"."-,~ ,.",.".ofElanlalAIfeIIfIaa: 3

... -.... ...... ....~ T'*'""""oIAaadla: . 1

Attendee Names (attach a list If space Insufficient) ............

GIIIIIts suesrs MINDEF

Mr Sur BoeIcenste/n - MlNDEF

ArM."

CAnBtettSClmpson - Dll'f!:Cfor SUbntGrine OIpablllrr

LCDR Scott Motrls - ADA To.tyo

3.Costlna Estimated Cost to be entered on form prior to event. Actual Cost to be entered by MEST staff•

.-~-..-, - ~- "-----"..... ;. :~~~~,t_';:~~(it~:~{ .;.~~. .,.,,~, .•~ ..;. :=ar;: ~.....-., '.. _ ..

..tiJtrItrIIa8I~ r. ~b.-"'_~ $850 .. ..---.--~.--. ~ ,1IneI..... $SOO

· f'L SIIGd's

&v.ueHh

f. ".".

rGlll!lt: ,', • ,

... . 4. Oedaration by Requester 'confirm that:

the proposed hOSpitality will not create any conflict of interest or compromise the reputation of the Department of Defence or the Commonwealth; I will forward all supporting documentation (Including receipts) to Ministerial and Executive SupPOrt and ........::'U~--7J..""·:h=Ii;;~st,:o...·(~

49

FOl168/14/15

5. PGPA Act 5ectlon 23 and PGPA Rule 18 Approval

SA: PGPA Act Section 23 approval for officlaJ hospltalitv has been satisfied bva blanket approval. Details below refer.

Name of approver Position Number / Emplovee 10 Date Expiry Reference Number Title Date

a / AJI17E/?1 I. I / I OH-MINDEF·FYl4/15 ~ r;/0.8 {11f- .3~ (0 b/1 r) OH.AMINOEF-FY14/15

"S19 '5-8 ~ , OH-PARLSEC-FYl4/15

.. .. 58: I am satisfied that this provision of Hospltalltv proposal Is an efficient, effective, economical and ethical use of

Commonwealth resources that is not inconsistent with the poliCies of the Commonwealth and is consistent with

the terms of the blanket approval.

Name Position Number I 'Emplovee ID Date 5ignature

: Title

JOI'c::J.. /Ylctdclf!A_~;iI '&f(,/

FOI 168/14/15

•~~Gowi_ PROVISION OF OFFICIAL HOSPITALITY BYDJ, .....",.,..... MINISTER OR PARUAMENTARY SECRETARY

1. Request to ProWIde HospibIllty 11111 form for hosplt.Jt1tr when conductln, Oefence-related buslneu (costs will be chlrpd to tile Dtpirtrnent of Defencet. Noteltlllt willi, DlIG, PlR5 25-7. ~ Hosp/rGIIrv and $pDnS«lhlp does not IPPIy to hosplt8lhy provided by Ministers UId P.........latySKI1ItIrta, FlNMAN 5, 2.6, 6I/b Htup/hl1Ify andSponsorshIp does IPpty.

~ •.~ . ~"""'''''"''''''''_' ._'.''"' .._. __ "'_"_"'__ ,"h"'''. . _ " ". _____.....__ •...•

!. "...,." to .,.,.",...pnI~1tosp/tfI'~by fda .ndl",delete ar appt'fI"".,.):e:2-ff' ._. {- -. ::a:c':~~ Secretary !~:~Date;·i2/11/i4f

: Other (please specify):

I

f$.•M"·_~S~~?t rt~7::~~'~'~'''1 iMlIIster DtItIIdJohftitOft

-

. r J.5MWH ~!JI;;'f,'::;;;;:G:'7~r::.7.,., riiiikitIIDin. In ~'O@fH""- _to'~

r~_-~~1'fIrIh_wa-m-A.,.,;r;,g·H .....H ··'2.MteIId... ..- ..,-.------.--....-----,-.-. - . . .. '... ,

._·-----·1

.. H'J

• AIbIrIdH Halma Caa.ch • list If.... Insufllclent'

11

I Ifr..,8oekenItaM-MIMJEF ; AtIItIIrIN :·t:AnaNusam,;...':~----.~~~ ~nM~'---------------~ I

-_.. -- 1 ~.,a. Scott ....",.':AiM TaQo ~ ....... .

. .... __.. J-'-"-'--~'----"'''''''-' ,._,-,._",,-,,- .. ....." 3. CaIIInC

Estimated Cost to be entered on form prior to event. Actual Cost to be entered bv MEST staff.

J!f'-o; ,.\1',' ., ; 1 ' ~. ~;"t "tt,,: L'~ "it' "1'" . '.' "-!Ji, Iff • ' , (,:I;'~r . - . "!l~":' . 1 • ~ 11,~ " ... lr:. ~.. '. ~ ,,

.__... "-'" :':':" "~>\'Y!\'J~~¥~~I < ~:'i£ .I't'.6

FOl168/14/15

5. PGPA Act SectIon l3 .nd PGPA Rule 11 Approval

sA: PGPA Ad Section 23 approval ior offtclal hosplallty has been satisfied by a blanket a";'rovai. Detalls beIcWt refer. "Imeot approver Posklon Number / Employee ID Date - Expiry· :'Reterence'Number

TItle Dlte

; OH-MINDEF-FY14/15 i OH-AMINDEF-fY14/15 : Ott-PARLSEC-FYl4/15

! 51~ lim 5.ii~ that thi~ prOvlsiO~ ofHoiPti.lity proposal Is In effIcten~ effectiVe,'economicai and·ed,!Q,u.'of'l : Commonwulth resources tbat Is not Inconsistent with the policies of the Commonwealth and Is consistent with : the terms of the bianket Ipproval. . .. ." . ," ....' - ... .....-'.'~'" , Name I POSition Number I EmpioyeelD . Date

I TItle

Record ...., • OffIdIb must keep written receipts and a written record of attendees (either Individual or collective),

venue and date of the event.

• When dartn. transaCUons throuah CMS. ensure that full description of the function Is recorded. ThIs

Indudes the Function. date, location.

i·

• The offlces must e·mail this templ.te Ind luPportlnl procurement documentation to Mlnisterial.5upport@delence·RDv.IU.

,......1

-

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FOl168/14/15

Matilda Bay Restaurant

Tax JnvoJcl ABN: 31 188248814

-----_._---BILL '# 134777

TABLE '040 COVERS. 7 SHIFT(43&21: [)jMer 'TERM' Main ~: Pa.ConIroI2012 ASAHI PINT

800 180.00OF'flq~L ~ULLEN DIANA MAOELINE 100 121000&1 r:1' .TASTING GI.4SS 100 $0.00 ... ~ g=~!~ 1.00 'to.OO p~.q"JIlI" FAT YAK TAP 200 11800 400 138.00P..aox J- PICAROY CtiARO 2.00 1170.00C-/R$i{) CRUSTY ITALIAN 2.00 '13.00r- HENSCHKE TAPPA PASS 1.00 S1eO.OO

HENSCHKE MT EDELSTONE 2.00 .38000 - TASTING GLASS 200 '0.00ASAHITAP 2.00 120.00OOZNATUAAL 5.00 1210.00SQUID 1.00 124.001/2 DOZ KILPATRICK tOO 121.00FILLET 100 $50.00RI8EYE 800 '43200 . RED WINE JUS 3.00 '000PEPPERCORN 1.00 $000GARDEN $ALAD 1.00 '10.00RUSTIC POTATOES ".00 '40.00CHOCOLATE 5.00 .8000MERINCiIJE 1.00 "8.00FLAT WHITE 1.00 'UOLONG aLACK 3.00 "3.50SHORT8LACK 1.00 .4050CAPPUCCINO 1.00 1450

PUR!ZZA SPARKLING 2.00 "0.00PUREZZA STILL 5.00 $25.00

TOTAL- 12.082.00 Inc:l~d.. OaT of '187.58 JENNY: ClCAR~_.__ '2,q82,OO

tOTAL OWING 10.00

20Bevera;. '1.127.0040 other

'0,0010 FOOd 18311.00

Saturday. 15 NOVMIber 2014 10:44'02 PM

PLEASE NOTE:

If paying with AMEX Cif' Di".,.. cr.dlt Clrdl a 2%

letIoIicl charge Ipj)//el.

w. ICC.pt all major crldlt olrdl

CREDIT ~E

$2062.00TOTAL ~ $2062.00

53

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of 1 FOl168/14/15

Moore, Katie MISS

From: warne, Cameron FL TL T

Sent: Wednesday, 12 November 20147:55 PM

To: Ministerial Support

Subject: Request for Official Hospitality and Gift [SEC=UNOFFICIALj

Follow Up Flag: Follow up Flag Status: Blue

Attachments: Official Gift Request - VADM Kaji.pdf; Official Dinner Request - VADM Kaji.pdf

UNOFFICIAL

Good Evening MES,

Please see attached requests for an official gift and official hospitality for Saturday 15 Nov 14.

Regards,

Cam Warne Flight Lieutenant Aide-de-Camp to Senator the Hon David Johnston Minister for Defence M1-41 Parliament House Ph (02) 6277 7800: Fax (02) 6273 4118:

548/1212014

............... Q.I I '0 / ,~

ProMaster - Document Control Page 1 of1 F01168f14/15

om cA ~ t1QsP~~

Dept. or Derenc:eThursday, 27 November 20144:49:04 PM

Item Aand BeNS Expense Summary Report Serial 8 DoaIment JO : AU0309007t

CIIrd Holder MR CAMERON F WARNE Visa International NAB Auount Holder CAMERON WARNE

PlJR01ASES

Tnln DatIl ReIWenc::e Merchant Merdlint CIIt. Amount Tu Code Net Tu GrGu 19-11-2014 VlsaOOOOOOOOl8451057 COURGETTE fAllNG PLACES, (10599.00) 599.00 AUO PI 544.55 54.45 599.00

RESTAURANT RESTAURANTS 5II.OOAUO

544.55 54A5 511.00 -Account Total 544.55 54.45 511.00

•• ------------------««« Declarations »»»------------------ •• ~, the card holder declare that all purchases were duly authorised and

necessarily incurred on behalf of Defence.

(card/Account Holder)

Date: 2.7 (lJov 14 ~, the eMS supervisor declare that I have reviewed the above transactions and accept that they have been properly made on behalf of Defence.

Signed (CMS Supervisor) -Blllployee

Date:

**------------------««« .**.-._**••• »»»-----------------_ .•

http://promaster.dcb.defence.gov.aulpmltransldocument_ view .asp?docno=AU030900... 27111{1014

http://promaster.dcb.defence.gov.aulpmltransldocumenthttp:10599.00

FOl168/14/15

.::-:.":*'..... PROVISION OF OFFICIAL HOSPITAUTY BY MINISTER OR PARUAMENTARY SECRETARY

1....... ID PrcNIdI HalpbUty

this fDnn lor ImpIttIIly wtIen mnductlnt Deftla-rellted bull ....... lcosts will be dlarpd to thllDetMrcment of DefelIce).

Noll ht wttlleDlfG) PERS 25-7,-' ~fJIfd~ dDunat.pplyto ~ provIdId ~MlnlslMand

PaJtllmllnalySecrltlrlM, JlWMAN S. 2.G, _~1ItJd~........,. Request 1I»",;"n,;eiI~'i";';"" ~"'tdiiiitittdl.iei.t.~-~.;;'i:··

_ I PlrftlmentarySe~ry . ~Oaie: /jil/I' .

(g8(~_ta!I.II_:r.a$!ifOCoII" I AIde de Camp Written..!Other (please spedfy): fF..iiiM-Htm '-----.[ iiMniiier DfItIIiiiiiIiiiIiiM r~DI:rta-t1/-=---:------ ........

[' ,."".,.t1/......

f"ii.CiiiiM(.....,....._Jar} ·r~..._-C__·:ACr

• ~. H • • .. *- , .......... _ ...,. •

2. AttIIndHs- fM-~iii..... __Miiiliii.ii~.,;jiIldl.,. .. ..._iC--rl ...r ....... _6..-..... ........ ,J

Aaendee NImII (MIlICh • list tf .,..IMUfllcleM)-_...,...... ...... ""--r--'-- --Ir----~·-·-· GUIICI 1--" _._ .. -.-------.... - ... r-"-'-'-- .._-' .... ---..- ..... ,-----.----.....- ·.. , ..·-,1 : ."".., ....• _- - _.- «~,~", --~- "

lflii"s... 0MIIrID - CoS to : IJIINDfF

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-

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FOl168/14/15

5. PGPA Ad Section n and PGPA Rule 18 Approval

.Name of approver , Position Number I • Employee ID DIlle l'eference Number nu. ; DIItl -------. . -. I _.-' .-.--.- ..-.. .-- Expky .-' .... ......._-._

~c;;.H 1M 'Ott AMINEJEF f'II4/}5 GH ~'RI SV.BI4!aI

, 511: lam Sllisfied that thISprovts.on·of HoSPfta1lly proPos-lis In efficient. e"-ective~ -ecOncmlCai·.nct ethlCiI use of · Commonwulth resources that Is not Inconsistent with the policies of the Commonwellrh and Is consIStent wfth · the terms or the blanket IpprOVIL

N..-ne --. --POiIUon-Humtterl r'(~ee ID .-.• Date·'· - !siiMi.Ke'

-TIlle

___ ..__ . ___ ....._ . __ "- .. _e_ ... _ . __.. ~. ____.._.. _ ...__ ..'_,___ ,__ "'_'" . ".

J RecGnI ......,.,. · • Omclals must keep wrtttlll receipts and a written record ofattendees (either individual or coIlectJve),

WIllie and date ofthe tMII'Il .

• When dHq trlnsactlons throulh eMS, ensure that full description of the function Is recorded. this includes th. function, cate, lomion.

• Tbe offices must .mall this template and support\ns procurement documentltlon to Mlnlsterlll.Supportftdefent;e.soy.IY·

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FOl168114115

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54 MIoIICIti CLARKE Sf CAII!EIIRA ACT 2800

TAX INVOICE A8II: 12 107 334 912 MMN.courgette.COI.au

Tabla 20 (ASS 19/11/14 23:45 (avers: 4 -FOOD

HDJ SET. 80 4••.00 sa me.oo ~ SJIAPS 19.00 MASi ••00

BEVERAGE

~ESTAl lATER• 5 • .a.oo 811 130.00 ltie laUrt !liard 2011 ••00 Warner !ltir~_ 2Q-'2, '78.00 rI£BIOt lEYERET SHl 05 150.00 CNIKtClIlJ ts.OO LOlli BlAQ(

2 • '5.00 811 '10.00

';erue Fee t28.oo

Ir.:ludes Tax:

GST Mw1t 51.91

... __ ..'------_..... TOTAL $59B.00 -- ..-- ... _,..-..... --

l[PS Mcult

3IGNED •••••••••• _ .•••••••••••• '"

AMEX 31 UDtARGE THANKYOU - COURGETTE

eo..liOHW......Bank + COIJAGETTE RESTAURANT

CANBERRA ACT

TEAl"llNAL 214111ee

REFERfNCE e66567

CUSTOMER COpy

CARD NO: 4/15 4668(~)

EXPIRY iJATE: , rHIlS

VISA CARD

CREDIT PURCHASE $599.90 TOTAL AUD $599.eo

APPROVED .1 AUT11 NO: 626212 19 NOV 2ElJ4 23:45

58

http:MMN.courgette.COI.au

FOI 168/14/15

• AIDInIIII~ PROVISION OF OFFICIAL HOSPITALITY BY .. o.,-n_lItotDt.... MINISTER OR PARLIAMENTARY SECRETARY 1. Request to Provide Hospitality

This form for hospitality when c:ondl.lctlnc: Defence-related business (costs will be charpd to the Department of Defence).

Note that while DI(G) PERS 25-7, GIfts, Hospitality rmd Sponsorship does not apply to hospitality provided by Ministers and

Parliamentary Sec:retaries, RNMAN 5,2.6, Gifts Hospitality andSponsorship does apply.

-- .. -~-'-"--"'-' '---'--~"-" .,..,.-~ ..--~ ..,,-, ... _., ... _.........._-_._..- .-.~ ......-,-.~.~.-.~.~-.

Request to tllTflttp andprot/ide ItDsplrallty by (circle and/ordelete tIS appropriate): Minister . I Parlia-mentary Secretary . i~Date: I;ii/'ll" .

«6Jif..2; [email protected] I Aide de tamp Written 1 : other (please specify):._---_._--, .- ...... -.. - ------_.

Function Host l Minister DDllld Johnston fDiieOiFiiiitIon ~-19 Noti14- --...--._--_...----.-.-------- -.. -.--rOf/ldtll HospItiilltY--' -' .. ---..I Purpose 0/FunaIon

rLDQiiIon (";"-..-,~-,-.ftate,--c:ou-ntlY.-·1 [COurgetteRato;;""nt, Canbem,=ACT- .

- 2. Attendees INumber 0/Dfl/ence Affelldft!s:

r NuiiiiiiiQjiiiiifii" Attendfts:

r" ,ITotal Nutnber 0/Attendees: ,3

Attendee Names (attach a tlst Ifspace Insufflc:lent) _~_____-_._ ----··-1I -... . "GiiiSii- I Guests ,------ Guests

--_. -----_. , " ~'NiINDEF r"-- .-,--.- -- ,.--..--

AfT Sean Costello - CoS to

_i

Estimated Cost to be entered on form prior to event. Actual Cost to be entered by MEST staff. """-'--'--'---·- ,.. 1

' ~ '.~ ~.1 - ---'-1------,

; $300 1r----···· --..- -, $150 I·····r----

,-,---'--.-.

i f. iiiiie, . -- : r-·----·._-- !

110tGJ------------.. --.- r$4siJ-·-:-.-....---. r

4. Declaration by Requester

I c;onfirm that: the proposed hospitality will not create any conflict of interest or compromise the reputation of the Department of Defence or the Commonwealth;

MINDEF

J.Costln,

rb.....".~ --_._------,.

e_ Venue HI",

I will forward all supporting dOQJmentation (Indudln, receipts) to Ministerial and Executive Support and ence's hospitality resister;

.Ioaie-/~__ ~~-;/~-.-- --- ..----

I

59

FOl168f14f15


- ... ... , .. -----.,.. "" .,.~ "'-, ..... -- .. -.-."" ...--....... ---,-,.,,,.,,.,,,..,~.----...-_..,.,,-~.- ~,. ~ .-.~--,-",", ""~.""-'''' SA: PGPA Act Section 23 approval for offidal hospitality has been satisfied by a blanket approval. Details below refer.

Name of approver : Position Numbe~7 ... Employee 10 riX"PiiY ...... ;Reference-j.iu;;jbe; Title ; Date

"-~r""---" .... ' ., r ""_ •. " • ;(» S' / ~/ ; OH-MINDEF-FV14!15 i A.. Ott-AMIN9EF FV14{15

I ...., OH PARLSEC.fY14/15

, sa: Iam sa'ilsfied that this piOVisiori'of"HoSPiiatliY propOsal is .inefficient, effectlVe;iconorTiicaland eUllcaluse of ,.; . Commonwealth resources that Is not inconsistent with the policies of the Commonwealth and Is consistent with

the terms of the blanket approval.

-; Name .. ;'P051t101\N~mbei7

! Title M~ i

.--'''''-.''=,~.-~-- .... " .,~\_,~ ..-...:.

, Record Keepins . • Officials must keep written receipts and a written record of attendees (either indiVidual or collective).

venue and date of the event.

• When clearing transactions through eMS, ensure that full description of the function Is recorded. This includes the Function. date, location.


[email protected].

60

ofl FOl168/14/15

Moore, Katie MISS

From: Moore, Katie MISS on behalf of Ministerial Support

Sent: Tuesday, 18 November 2014 4:35 PM

To: Wame, Cameron FL TlT

Cc: Maher, Joshua LEUT; Ministerial Support

SUbJect: RE: Official Hospitality Request- MINDEF 19 Nov 14 (SEC=UNCLASSIFIEDI

Attachments: Warne - OH -19 Nov 14 CBR.pdf

UNCLASSIFIED

Hi Cam,

Your OH request is approved, see the signed version attached.

Kind regards,

Katie Moore

Ministerial Support Ministerial and Executive Coordination and Communication Division

Department of Defence· CP1-6-42 . PO Box 7910· Canberra BC ACT 2610 Ph: +612626621771 E: [email protected]

From: Warne, cameron FLTLT sent: Tuesday, 18 November 201416:13 To: Ministerial Support Cc: Maher, Joshua LEUT SUbject: Official Hospitality Request - MINDEF 19 Nov 14 [SEC=UNCLASSIFlED]

UNCLASSIFIED

Good Afternoon MES.

Seeking approval for the attached Official Hospitality request for dinner tomorrow night.

I have just been asked to fund the dinner by my Chief of Staff, Mr Sean Costello.

Regards,

Cam Warne Flight Lieutenant Aide-de-Camp to Senator the Hon David Johnston Minister for Defence M1-41 Parliament House Ph (02) 6277 7800: Fax (02) 6213 4118: Mobilm••••


IMPORTANT: This email remains the property of the Department of Defence and is SUbject to the jurisdiction of section 70 of the Crimes Act 1914. If you have received this email in error, you are requested to contact the sender and delete the email.

811212014 61

Pf§M~SDocument Control Page t of I

Dept. of DefenoeTht.trSday. -1 December 201'1 1:10:33 PM ""'It'"""em----,A:--an-d.,-,B""..-,

CMS Expense Summary Report Serial 9

DoQ.lment ID : AU03098498

card Holder MR OWG A GILUES Account TyPe '1115a Intemiitional NAB Account Holder Ctilig Gillies

Tran Ollte ReferenOil Merchant Merchant Cat. Amount Tax Code Net Tn Gross

27-11-2014 'II15aOOOO00001&:.99'1SI PAAUAMENT HOlIDAY INNS ([email protected]) 174,S8 AVO PI ISS,71 Is.a' 174.5l:l HOUSE CAN

174.58 MJD

158.71 15.87 174.58

Aa:ount Total 158.71 15.87 174.58

\ I

._------------------««« ee~lA

I FOl158/14115

PROVISION OF OFFICIAL HOSPITALITY BY

n

MINISTER OR PARLIAMENTARY SECRETARY 1. Request to Prollide Ho~pitallty

This form for hospitalitY when conducting Oe:fer.ee-rel

I

F61168/14/15~ 5. PGPA Act Section 23 and PGPA Rule 18 Approval

5A: PGPA Act Section 23 approval for oHicial hospitality has been satisfied by a blanket approval. Details below

refer.

Name Positlon Number I EmployeelD Date Expiry Date Title

.../ASMIM I:} /8 / /4

58 : I am satlsfied that this pro~i5ion of Hospitality proposal is an efficient, effective, economical and ethical use of Commonwealth resources that is nol inconSistent \\11th the policies of the Commonwealth.

Name Position Number / Employee 10 Date Signature Title

oU Record Keeping

• Officials must keep ....titten receipts and a written record of anendees [either Individual or collective). venue and dale of the e~ent.

• When clearing transactions through eMS. ensure that full description of the function is retarded. This includes the Function, date, 10ciJtlon.

• The offices must e·mall this template and Suppollinc procurement documentation to [email protected].

(,) o

64

mailto:[email protected]

wt ""C;-trtm IIr

F011681141Hi

,

r

I PARLIAMENT HOUSECATERING BY

InterContinental Hotels Group

For Credit Card payment, please complete the section below and kindly forward the form via email to [email protected] or via fax 10 02-6257 3182 l! .

I ~ I : Invoice Number(s}: , i

Credit Card Type oMastE'rGlrd 0 Amertun Express ODlne~aub) ! I

Credit Card Details: ~~~~"~Si~ii~~~~~x X X X (fast 4 digits will be taken over the phone or via email)

'I f Card Expiry Date: ~~l$~lJ I r1 ~M'~;':· I I I hereby authorise Pariiament House Catering by IHG Canberra to debit my credit card for

.f I the above amount. "I

Card Holder's Signature:J " Card Holder's Name;

Card Holder's Contact

Number:

Card Holder's Email

Please nota credit card payments incur B Merchant Service Fee of 1.5%, which will be added to the total amount payable.

For Cheque paymenl, please ensure cheque is made payable to the Parliament House Catering by IHG Canberra and posted to the following address:

Accounts Receivable.

Parliament House Catering by IHG Canberra PO BOX 1013 Civic Square, ACT 2608

Payment via Electronic Funds Transfer (EFT) can be made to the following account:

Account Name: Parliament House Catering by IHG Canberra Bank Name: ANZ SSS Number: 012-405

Account Number: 8358-33772

(International) Swift Code: ANlBAU3M

Please provide remittance advice via email to [email protected] once payment is made.

65

mailto:[email protected]:[email protected]

~~7·~~;;;1iii:;ii·.......---.~ l FOl168/14/15 • • I

!f PARLIAMBNT HOUSBCATERING BY

InterContinental Hotels GroupI

I I

Department of Defeoce Room No. . 8009 PO BoI7!>04 Arrival : 26/09114Canberl'll Br ACT 2610

Oepaniuc : 26/09/J

Details of Gift Offered Details of Acceptance Details of Disposal

Date Offer Made by Recipient Description of Gift/s Value of Gift/s

Was a reciprocal Gift Involved

Was Gift Accepted

Official or Personal Gift?

Notes Disposal Method (kept, returned, destroyed, transfer to asset register, etc)

11-Sep-14 Minister Stuart Robert Plaque with Japan Training Squadron Emblem Y Accepted Official

Official visit on board JS Kashima at Fleet Base East with RAN Officials

Gift kept in Minister's Office

23-Sep-14 Minister Stuart Robert Ceramic Tile with Singapore Skyline Y Accepted Official

Official Bi-lateral call during visit to Austra


7-Oct-14 Minister Stuart Robert Engraved Glass Decanter Y Accepted Official Official Bi-lateral call in Hawaii Gift kept in Minister's Office

30-Oct-14 Minister Stuart Robert Book - "Churches of Pakistan" N Accepted Official Official Courtesy Call Gift kept in Minister's Office

05-Nov-14 Minister Stuart Robert Framed Print of the International Fleet Review N Accepted Official

Sent to Minister's Parliament House Office by post


8-Nov-14 Minister Stuart Robert Second and Third

Series Uncirculated Coin Set Y Accepted Official Gift given to all VIPs that attended Ex Triton in Rockhampton


08-Nov-14 Minister Stuart Robert Framed photos of N Accepted Official Given by n visit to Gift kept in Minister's Office

17-Nov-14 Minister Stuart Robert 2 x Books. "History of

andPhoto Album"

N Accepted Official Official Courtesy Call Gift kept in Minister's Office

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andrea.sansomText BoxFOI 168/14/15Item D

part 1Part 2

Documents

==1 · 2017. 1. 11. · I Item A and B _==1 F01168/14/15 Serial 1 . PROVISION OF OFFICIAL HOSPITALITY BY . MINISTER . OR . PARLIAMENTARY SECRETARY . 1. Request to Provide Hospitality