1 2013 Florida Comprehensive Assessment Test ( FCAT/FCAT 2.0 ) Reading, Mathematics, and Science Assessments Middle, High and Center School Training

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2013 Florida 2013 Florida Comprehensive Comprehensive

Assessment Assessment Test (Test (FCATFCAT/FCAT /FCAT

2.02.0))Reading, Mathematics, and Reading, Mathematics, and

Science AssessmentsScience Assessments

Middle, High and Center Middle, High and Center School TrainingSchool Training

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Test Administration Test Administration ManualsManuals

These training materials are designed to These training materials are designed to highlight important information regarding highlight important information regarding test administration policies and test administration policies and procedures. Not all information from the procedures. Not all information from the test administration manual is included in test administration manual is included in this presentation, this presentation, so it is imperative that so it is imperative that administrative and school staff read administrative and school staff read and familiarize themselves with all and familiarize themselves with all information in the manual in addition information in the manual in addition to using these training materials.to using these training materials.

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FCAT 2.0 Retake FCAT 2.0 Retake Administration ScheduleAdministration Schedule

Day 1 – Day 10 – Monday, April 8 – Friday, April 19 Computer Based Testing

Grade 10 Retained Reading Retake Grade 10 Retained Reading Retake StudentsStudents11th and 12th Grade Reading 11th and 12th Grade Reading Retake StudentsRetake StudentsAdult Reading Retake StudentsAdult Reading Retake Students

Reading Retakes – Reading Retakes – Sessions 1 & 2Sessions 1 & 2

2 half day 2 half day (3 hours) (3 hours) sessions sessions over 2 daysover 2 days

1212thth Grade and Adult Retake Grade and Adult Retake StudentsStudents Math Retake – Session 1Math Retake – Session 1

Untimed up Untimed up to 1 entire to 1 entire school dayschool day

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Administration Schedule Administration Schedule High School Week 1High School Week 1

Day 1 – Monday, April 15

Grade 10*Grade 10* Reading Session 1 CBT and Reading Session 1 CBT and Paper AccommodationsPaper Accommodations 70 minutes70 minutes

Day 2 – Tuesday, April 16

Grade 10*Grade 10* Reading Reading –– Session 2 CBT and Session 2 CBT and Paper AccommodationsPaper Accommodations 70 minutes70 minutes

Day 3 – 5 Wednesday, April 17 – Friday April 19

Grade 10Grade 10Computer Based TestingComputer Based Testing

2, 70 minute 2, 70 minute sessions over 2 sessions over 2 daysdays

Monday, April 22 – Wednesday, April 24

Grade 10 Grade 10 Computer Based Testing Make-Computer Based Testing Make-up Daysup Days


*Paper Based Accommodations must be given to students in attendance on these days

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Administration Schedule Administration Schedule High High

Computer Based 10Computer Based 10thth Grade Grade ReadingReadingWeek 1 Week 1 Grade

10 Group

APRIL 15, 2013

APRIL 16, 2013

Grade 10 Group

APRIL 17, 2013

APRIL 18, 2013

APRIL 19-24, 2013

10 Read Group 11st Period

ReadingSESSION 1 of 270 minutes

Reading SESSION 2 of 270 minutes




Continued Through April 24

10 Read Group 22nd or 3rd Period

Readin SESSION 1 of 270 minutes






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Administration Schedule Administration Schedule High School Week 2High School Week 2


Grade 9*Grade 9* Reading Session 1 CBT or Reading Session 1 CBT or Paper AccommodationsPaper Accommodations

70 minutes70 minutes


Grade 9*Grade 9* Reading Session 2 CBT or Reading Session 2 CBT or Paper AccommodationsPaper Accommodations 70 minutes70 minutes

Day 8, 9 and 10 – Wednesday, April 24 – Friday, April 26

Grade 9Grade 9 Computer Based TestingComputer Based Testing2, 70 minute 2, 70 minute sessions over 2 sessions over 2 daysdays

CBT Make Up Days – Monday, April 29 – Tuesday, April 30

Grade 9Grade 9 Computer Based Testing Computer Based Testing Make-up DaysMake-up Days


*Paper Based Accommodations must be given to students in attendance on these days

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Administration Schedule Administration Schedule HighHigh

Computer Based 9 Computer Based 9thth Grade Grade Reading Week 2 Reading Week 2

Grade 9 Group

APRIL 22, 2013

APRIL 23, 2013

Grade 9 Group

APRIL 24, 2013

APRIL 25, 2013

APRIL 26-30, 2013














Continued Through April 30th

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Administration Schedule Administration Schedule Middle School - Week 1Middle School - Week 1


Grade 6, 7, 8Grade 6, 7, 8 Mathematics Mathematics –– Session 1 & 2 Session 1 & 2 70 minutes 70 minutes eacheach


Grade 8 Grade 8 Reading Reading –– Session 1 Session 1 70 minutes70 minutes


Day 3 Wednesday, April 17

Grade 8Grade 8 Reading Reading –– Session 2 Session 2 70 minutes70 minutes


Day 4 Thursday, April 18

Grade 8 ScienceGrade 8 Science Science Science –– Sessions 1 & 2 Sessions 1 & 2 80 minutes 80 minutes eacheach

Day 5 Friday, April 19

All Grades Paper Make-ups/Grade 7 CBT ContinuesAll Grades Paper Make-ups/Grade 7 CBT Continues

Monday, April 22 – Wednesday, April 24

Grade 7 Computer Based Testing Make-up DaysGrade 7 Computer Based Testing Make-up Days*Paper Based Accommodations must be given to students in attendance on these days

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Administration Schedule Administration Schedule Middle Middle

CBT 7CBT 7thth Gr. Reading Week 1 Gr. Reading Week 1APRIL 15, 2013

Grade 7 Group

APRIL 16, 2013

APRIL 17, 2013

Grade 7 Group

APRIL 18, 2013

APRIL 19, 2013

Make-up4-22 thru 4-24

Paper Math for 7th







Make up4-22 thru 4-24

Paper Math for 7th







Make up4-22 thru 4-24

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Administration Schedule Administration Schedule Middle School Week 2Middle School Week 2


Grade 6*Grade 6* Reading Session 1 CBT or Reading Session 1 CBT or Paper AccommodationsPaper Accommodations

70 minutes70 minutes

All Grades All Grades Paper Based Make up Tests Paper Based Make up Tests 70 minutes over 2 70 minutes over 2 daysdays


Grade 6*Grade 6* Reading Session 2 CBT or Reading Session 2 CBT or Paper AccommodationsPaper Accommodations 70 minutes70 minutes


Day 8, 9 and 10 – Wednesday, April 24 – Friday, April 26

Grade 6Grade 6 Computer Based TestingComputer Based Testing2, 70 minute 2, 70 minute sessions over 2 sessions over 2 daysdays


CBT Make Up Days – Monday, April 29 – Tuesday, April 30

Grade 6 (ONLY)Grade 6 (ONLY) Computer Based Testing Make-Computer Based Testing Make-up Daysup Days*Paper Based Accommodations must be given to students in attendance on these

days

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Administration Schedule Administration Schedule MiddleMiddle

Computer Based 6Computer Based 6thth Grade Grade Reading Week 2Reading Week 2

Grade 6 Group

APRIL 22, 2013

APRIL 23, 2013

Grade 6 Group

APRIL 24, 2013

APRIL 25, 2013

APRIL 26, 2013














Continued Through April 30th

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What’s New for FCAT What’s New for FCAT 2.0 20132.0 2013

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What’s New for FCAT 2013

Testing Rules Acknowledgment

Prior to testing, students must listen to the testing rules read by the test administrator and then sign below a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

The Testing Rules Acknowledgment is located on the inside front cover of the test book or test and answer book.

If a student does not sign below the acknowledgment at the beginning of Session 1 of a test, the test administrator should contact the school assessment coordinator.

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Test Sessions

For all FCAT 2.0 tests, Session 1 MUST be completed before Session 2.

Any students absent for Session 1 may not participate in Session 2 until they have completed Session 1.

A student with a flexible scheduling/extended time accommodation must complete one session before continuing to the next session.

Test administrators are required to use ALL of the allotted time in each session and should not end a session early.

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Test Group Code

Schools must use one unique four-digit test group code for both sessions of a test administered to a group of students in a testing room. For instance, the group of students taking Grade 3 Reading in Mrs. Smith’s classroom will use the same test group code for Session 1 and Session 2 of Reading.

If students are absent for a test session, a different unique code must be used for each make-up session.

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Test Materials Chain of Custody Form

Schools are required to maintain a Test Materials Chain of Custody Form (available in PearsonAccess and in Appendix C of the Spring 2013 RMS Manual).

Record accurate information on the form, including the dates activities are completed, the names of the persons performing activities involving the materials, and information about the locked storage room.

Retain electronic or hard copies of completed forms after materials are packaged for pickup, and return the originals in the district coordinator only box.

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PreID Labels

Five elements must be correct on PreID labels: student name student ID number district number school number grade level

If any of this information is incorrect, the label must not be used and the correct information must be gridded on the student grid sheet.

On Retake PreID labels ONLY, an incorrect grade level may be corrected by gridding.

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Return Labels BLUE labels—Grade 3 TO BE SCORED Materials

RED labels—Grades 4–8 TO BE SCORED Materials

OLIVE labels—Not Used

WHITE labels—Large Print and One-Item-Per-Page TO BE SCORED Materials

PINK labels—Braille TO BE SCORED Materials

YELLOW labels—All NOT TO BE SCORED Materials, including Special Documents

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Electronic Devices

School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (restroom breaks, etc.), even if they do not use them.

If a student is found to be in possession of ANY electronic devices during testing or during a break, his or her test must be invalidated.

Students and parents/guardians must be made aware of this policy prior to testing.

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What’s New for FCAT 2013Grade 6 and 7 Reading Computer Grade 6 and 7 Reading Computer

Based TestBased TestGrade 9 and 10 Reading Computer Grade 9 and 10 Reading Computer

Based TestBased Test

Information for CBT marked Information for CBT marked YellowYellow in this presentation

The use of The use of SEAL CODES SEAL CODES between between session 1 and 2 of the Computer session 1 and 2 of the Computer Based test. Make sure to not provide Based test. Make sure to not provide seal codes to test administrators seal codes to test administrators until the second day of testing.until the second day of testing.

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Reminders for FCAT Reminders for FCAT 20132013

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Inappropriate actions by school or district Inappropriate actions by school or district personnel before, during, or after test personnel before, during, or after test administration may result in administration may result in consequences such as test invalidations consequences such as test invalidations and/or loss of teaching certification or and/or loss of teaching certification or criminal punishment. criminal punishment.

The daily session schedule and session The daily session schedule and session lengths for this administration differ from lengths for this administration differ from previous administrations. Schools must previous administrations. Schools must not deviate from this schedule without not deviate from this schedule without prior written approval from the FDOE. prior written approval from the FDOE. PAY ATTENTION TO SESSION TIMING!PAY ATTENTION TO SESSION TIMING!

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Seating Charts

Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing.

All seating charts must indicate the front and back of the room, as well as the direction the students are facing.

If the seating configuration changes during testing, a

new seating chart must be created.

See page 26 of the Spring 2013 RMS Manual for all information that should be included on a seating chart.

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TEST ADMINISTRATORSTEST ADMINISTRATORS ALL test administrators must be certified educators.ALL test administrators must be certified educators.

Test administrators are required to sign a Test administrators are required to sign a Test Test Administrator Prohibited Activities Agreement Administrator Prohibited Activities Agreement in addition in addition to a Security Agreement. Certification numbers must be to a Security Agreement. Certification numbers must be recorded on this document.recorded on this document.

The The FCAT/FCAT 2.0 Administration and Security FCAT/FCAT 2.0 Administration and Security Agreement Agreement emphasizes the importance of proper training emphasizes the importance of proper training and the possible consequences of test administration and the possible consequences of test administration irregularities.irregularities.

Test administrators must NOT administer the FCAT/FCAT Test administrators must NOT administer the FCAT/FCAT 2.0 to their family members. Students related to their 2.0 to their family members. Students related to their assigned test administrator should be reassigned to an assigned test administrator should be reassigned to an alternate test administrator. alternate test administrator.

Under NO circumstances may a student’s parent/guardian Under NO circumstances may a student’s parent/guardian be present in that student’s testing room.be present in that student’s testing room.


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If a student starts a test and If a student starts a test and leaves without finishing (for an leaves without finishing (for an appointment, illness, etc.), appointment, illness, etc.), he/she will NOT be allowed to he/she will NOT be allowed to complete the testcomplete the test No exceptions will be made once the No exceptions will be made once the

student leaves the school’s campus; student leaves the school’s campus; therefore, if you have concerns therefore, if you have concerns about a student, you should not about a student, you should not allow the student to begin allow the student to begin


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Test administrators are required to use Test administrators are required to use ALL of the allotted time in each session ALL of the allotted time in each session and should not end a session early.and should not end a session early.FCAT 2.0 Rulers for Session 2 only of FCAT 2.0 Rulers for Session 2 only of Grades 3 and 4 Mathematics will be Grades 3 and 4 Mathematics will be provided on perforated sheets with other provided on perforated sheets with other test materials. Rulers must not be test materials. Rulers must not be distributed for Session 1.distributed for Session 1.


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Test Security Policies and Procedures Per Florida State Board of Education Rule 6A-10.042, FAC, and Test

Security Statute, s. 1008.24, F.S. (see Appendix B), district and school personnel are required to maintain test security before, during, and after testing.

Please remember that inappropriate actions can result in student or classroom invalidation and/or loss of teaching certification.

All school personnel, including itinerant teachers and proctors, must receive thorough training, from the school assessment coordinator, in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual(s), read the Statute and Rule in Appendix B, and then sign an FCAT/FCAT 2.0 Test Administration and Security Agreement.

All test administrators must be certified educators and must sign the Test Administrator Prohibited Activities Agreement.

School assessment coordinators must maintain an accurate Test Materials Chain of Custody Form.

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Three Options for Collecting Materials:Three Options for Collecting Materials: Option A:Option A: Students close the test book and sit quietly Students close the test book and sit quietly

with materials in front of them until everyone is with materials in front of them until everyone is finishedfinished

Option B:Option B: Students raise their hands when finished, Students raise their hands when finished, Test Administrator collect materials. Students sit Test Administrator collect materials. Students sit quietly until everyone has finishedquietly until everyone has finished

Option C:Option C: Students raise their hands when finished; Students raise their hands when finished; Test Administrator collect materials. Students are Test Administrator collect materials. Students are permitted to read a book, but may not write, until permitted to read a book, but may not write, until everyone has finishedeveryone has finished

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Students to be testedStudents to be tested Reading, Grades 3–10; Math Grades 3-8Reading, Grades 3–10; Math Grades 3-8

Grades 10–Adult (AD) Students:Grades 10–Adult (AD) Students: All students who did not pass the Grade 10 All students who did not pass the Grade 10

FCAT participate in the FCAT 2.0 Reading FCAT participate in the FCAT 2.0 Reading Retake. Retake.

First-time Grade 10 students who entered First-time Grade 10 students who entered Grade 9 in Fall 2010 and beyond do NOT Grade 9 in Fall 2010 and beyond do NOT take an FCAT/FCAT 2.0 Mathematics test. take an FCAT/FCAT 2.0 Mathematics test.

66thth and 7 and 7thth Reading are on the computer Reading are on the computer All High School tests are on the computerAll High School tests are on the computer

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Special GroupsSpecial GroupsEnglish Language Learners (ELLs)English Language Learners (ELLs)

ALL ELLs are expected to participate in FCAT Reading ALL ELLs are expected to participate in FCAT Reading and Writing. and Writing.

ALL ELLs are expected to participate in the FCAT ALL ELLs are expected to participate in the FCAT Mathematics and Science tests.Mathematics and Science tests.

Appropriate accommodations must be provided, see Appropriate accommodations must be provided, see Appendix A of the manual.Appendix A of the manual.

Student With Disabilities (SWDs)Student With Disabilities (SWDs) All students with disabilities participate in the statewide assessment All students with disabilities participate in the statewide assessment

program by taking one of the following: program by taking one of the following: FCAT 2.0 without accommodations,FCAT 2.0 without accommodations, FCAT 2.0 with accommodations, orFCAT 2.0 with accommodations, or Florida Alternate Assessment.Florida Alternate Assessment.

All determinations regarding participation in the statewide assessment All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.program must be documented in the student’s IEP or Section 504 plan.

See Appendix A of the manual for information regarding accommodations.See Appendix A of the manual for information regarding accommodations.

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Special GroupsSpecial Groups Home Education Program studentsHome Education Program students

MAY participate in the FCAT administration MAY participate in the FCAT administration appropriate for their grade-level (Grades 3–10)appropriate for their grade-level (Grades 3–10)

May NOT take the Retake testsMay NOT take the Retake tests McKay Scholarship Program studentsMcKay Scholarship Program students

In PRIVATE schools MAY participateIn PRIVATE schools MAY participate In PUBLIC schools MUST participateIn PUBLIC schools MUST participate May NOT take the Retake testMay NOT take the Retake test

Florida Tax Credit (FTC) Scholarship Program studentsFlorida Tax Credit (FTC) Scholarship Program students INDIVIDUAL students INDIVIDUAL students MAYMAY participate in the participate in the

FCAT appropriate for their grade-levelFCAT appropriate for their grade-level May NOT take the Retake testMay NOT take the Retake test

District’s Virtual Instruction Program StudentsDistrict’s Virtual Instruction Program Students All grades MUST participateAll grades MUST participate

FLVS Full Time and Florida Virtual AcademyFLVS Full Time and Florida Virtual Academy ALL Grades (3–8) MUST participateALL Grades (3–8) MUST participate

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Special Groups*Special Groups* Home EducationHome Education: #9998: #9998 McKay ScholarshipMcKay Scholarship: #3518: #3518 Hospital/HomeboundHospital/Homebound: NO SPECIAL CODE : NO SPECIAL CODE

FOR HHFOR HH Florida Virtual School(s)Florida Virtual School(s)

Florida Virtual School Full-Time: Packaged Florida Virtual School Full-Time: Packaged with Separate Document Count Form: with Separate Document Count Form: District District #71; Middle School #0300; High School #0400#71; Middle School #0300; High School #0400

Florida Virtual Academy: Packaged with Florida Virtual Academy: Packaged with Separate Document Count Form : Separate Document Count Form : District #50; District #50; School #7079School #7079

*Scores not aggregated with district/school data*Scores not aggregated with district/school data

*Special packaging instructions for return*Special packaging instructions for return

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Special Groups Contact Special Groups Contact Information:Information:

Home EducationHome Education: : District Guidance at (754) 321-2586District Guidance at (754) 321-2586

McKay ScholarshipMcKay Scholarship: : Tara Rodger at (754) 321-2553Tara Rodger at (754) 321-2553

Hospital/HomeboundHospital/Homebound: : Daicea Banton at (754) 321-7320Daicea Banton at (754) 321-7320

Florida Virtual School Full Time Florida Virtual School Full Time and Florida Virtual Academy and Florida Virtual Academy : : Karl YeatsKarl Yeats (754) 321-4250 (754) 321-4250

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Make-up ProceduresMake-up Procedures● Make-up testing may begin on Day 2 of the Make-up testing may begin on Day 2 of the

testing windowtesting window● Make-up testers must test session 1 before Make-up testers must test session 1 before

testing session 2testing session 2● Make-up administrations must occur only Make-up administrations must occur only AFTERAFTER

regular testingregular testing● Distribute make-up materials on day of testingDistribute make-up materials on day of testing● Return materials immediately after each make-up Return materials immediately after each make-up

sessionsession● Maintain test security during make-upsMaintain test security during make-ups● You must provide make-ups during the ENTIRE You must provide make-ups during the ENTIRE

testing window.testing window.● CBT has makeup days not available to Paper CBT has makeup days not available to Paper

Testers.Testers.

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Student Test MaterialsStudent Test Materials

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Middle School Document Middle School Document ConfigurationConfiguration

GRADE

SUBJECT TEST MATERIALSITEM TYPES

Multiple- Choice

Gridded- Response

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ReadingReading Test BookReading Answer Folder (Accommodations only)

MathematicsMathematics Test BookMathematics Answer BookMathematics Reference Sheet

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ReadingReading Test BookReading Answer Folder(Accommodations only)

Mathematics

Mathematics Test BookMathematics Answer BookMathematics Reference SheetFour-Function Calculator

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Middle/High School Document Middle/High School Document ConfigurationConfiguration

*MC=Multiple-Choice, GR=Gridded-Response, SR & ER=Short- and Extended-Response

GRADE SUBJECT TEST MATERIALS

ITEM TYPES

Multiple-

Choice

Gridded- Respons

e

8

Reading

Mathematics & Reading Test BookMathematics & Reading Answer Book

Mathematics

Mathematics & Reading Test BookMathematics & Reading Answer BookMathematics Reference SheetFour-Function Calculator

Science

Science Test BookScience Answer BookPeriodic Table of the ElementsFour-Function Calculator

9 ReadingReading Test BookReading Answer Folder(Accommodations only)

10 ReadingReading Test BookReading Answer Folder (Accommodations only)

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Using Preidentified Using Preidentified DocumentsDocuments

Use the label if ALL of the following Use the label if ALL of the following information is correct (even if other information is correct (even if other information is incorrect)information is incorrect)

Student nameStudent name Student ID numberStudent ID number District numberDistrict number School number School number Grade LevelGrade Level

Grid any missing information in the Grid any missing information in the appropriate sections of the grid sheetappropriate sections of the grid sheet

Place labels on documents in the order they Place labels on documents in the order they are packagedare packaged

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Preidentification of Answer Preidentification of Answer DocumentsDocuments

● For MS alpha by grade or by first period teacher.For MS alpha by grade or by first period teacher.● For HS students are in Pearson Access alphabetically For HS students are in Pearson Access alphabetically

(CBT=no labels except for Accommodated students)(CBT=no labels except for Accommodated students)● Carefully check labels (against TERMS)Carefully check labels (against TERMS)● Only the school coordinator and staff designated by Only the school coordinator and staff designated by

the principal may open packages and affix labels. the principal may open packages and affix labels. School Coordinator needs to be certified.School Coordinator needs to be certified.

● Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing.

● The labels must be affixed in a locked office and the The labels must be affixed in a locked office and the sealed books must sealed books must NOTNOT be opened be opened

● Books must be returned to locked storage Books must be returned to locked storage ● Chain of Custody Form must be maintained at all timesChain of Custody Form must be maintained at all times● Place labels on documents in the order they are Place labels on documents in the order they are

packagedpackaged● Make sure Pre-ID materials are distributed to the Make sure Pre-ID materials are distributed to the

correct studentcorrect student

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Sample Student LabelSample Student Label

Affix the label in the box in the Affix the label in the box in the lower lower left cornerleft corner of the student grid sheet. of the student grid sheet.

Do not remove labels once they have Do not remove labels once they have been affixed.been affixed.

Do not place a label over another label.Do not place a label over another label.

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Student Grid SheetStudent Grid Sheet

Student Information (must be completed by the student)

Grade Level/Content Assessed

Student Label Area

Form Code

Security Number Area

Student Demographic Information

Timing Tracks

Registration Mark

Registration Mark

School Use OnlyDNS and UNDO

bubbles

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RMS Test MaterialsRMS Test MaterialsSchool Box ContentsSchool Box Contents

Receive Materials/Maintain SecurityReceive Materials/Maintain Security

Box contents are listed on pages 241-242 of the manual.Box contents are listed on pages 241-242 of the manual. Save the original boxes for returning special document Save the original boxes for returning special document

materials. materials. If you need additional materials or if you have questions, If you need additional materials or if you have questions,

contact Student Assessment and Research via the contact Student Assessment and Research via the Assessment Materials ordering conference: Assessment Materials ordering conference:

[email protected]@browardschools.com

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Test InvalidationTest Invalidation

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Sample DO NOT SCORE Sample DO NOT SCORE (DNS) &(DNS) &

UNDO BubblesUNDO BubblesWriting SampleWriting Sample

Reading, Mathematics, & Science Reading, Mathematics, & Science SamplesSamples

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Test InvalidationTest InvalidationThe DNS Bubble MUST be gridded on a USED document if:The DNS Bubble MUST be gridded on a USED document if:

A test A test MUSTMUST be invalidated if any of the be invalidated if any of the following circumstances occur:following circumstances occur:

1.1. A student has an electronic device during A student has an electronic device during testing.testing.

2.2. A student is cheating during testing.A student is cheating during testing.Situations involving possession of electronic devices or possible cheating, should be Situations involving possession of electronic devices or possible cheating, should be investigated and discussed with the school assessment coordinator and site investigated and discussed with the school assessment coordinator and site administrator before a final invalidation decision is madeadministrator before a final invalidation decision is made

Return ALL invalidated tests with the DNS bubble(s) Return ALL invalidated tests with the DNS bubble(s) gridded with all other TO BE SCORED (red-labeled) gridded with all other TO BE SCORED (red-labeled) materials.materials.

This will ensure that the student’s record is This will ensure that the student’s record is on the electronic file, but the student will not on the electronic file, but the student will not receive a score.receive a score.

4646

Possible Test Possible Test InvalidationInvalidation

A test A test MAYMAY be invalidated if any of the following be invalidated if any of the following circumstances occur:circumstances occur:

A student becomes ill and is unable to finish, A student becomes ill and is unable to finish, OR a student is not allowed the correct OR a student is not allowed the correct amount of time.amount of time.

A an error occurs in the administration of an A an error occurs in the administration of an accommodation.accommodation.

An error occurs in test administration or An error occurs in test administration or procedures that could compromise the procedures that could compromise the validity of the test results (e.g., students had validity of the test results (e.g., students had access to an unauthorized visual aid that access to an unauthorized visual aid that gave an unfair advantage).gave an unfair advantage).

A student is disruptive during testingA student is disruptive during testing A student works in the wrong sessionA student works in the wrong session

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Do NOT InvalidateDo NOT Invalidate1.1. Student withdrew before starting a Student withdrew before starting a

testtest2.2. Student absent for a session or the Student absent for a session or the

entire testing windowentire testing window3.3. UnusedUnused defective answer document defective answer document4.4. UnusedUnused incorrect preidentified incorrect preidentified

informationinformation

Package for return with NOT TO BE Package for return with NOT TO BE SCORED materials.SCORED materials.

Do Do NOTNOT attempt to remove an affixed label. attempt to remove an affixed label.

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Defective MaterialsDefective Materials

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If a defective test book is identified If a defective test book is identified beforebefore testing, give the testing, give the student a replacement test book.student a replacement test book. If a defective book is identified during Session 1 of If a defective book is identified during Session 1 of

testing, the student should be given a replacement book testing, the student should be given a replacement book with the same form code (on the lower left corner of the with the same form code (on the lower left corner of the front cover). If a replacement book with the same form front cover). If a replacement book with the same form code is not available, the student may use a book with any code is not available, the student may use a book with any form code, and the replacement code should be gridded form code, and the replacement code should be gridded on the student grid sheet. on the student grid sheet.

If a defective book is identified during Session 2, the If a defective book is identified during Session 2, the student should be given a replacement book with the student should be given a replacement book with the same form code. If a replacement book with the same same form code. If a replacement book with the same form code is not available, the student may use a book form code is not available, the student may use a book with any form code, and erase the form code bubble on with any form code, and erase the form code bubble on the student grid sheet. Do NOT bubble the replacement the student grid sheet. Do NOT bubble the replacement form code on the student grid sheet..form code on the student grid sheet..

Return defective books with the NOT TO BE SCORED materialsReturn defective books with the NOT TO BE SCORED materials

Defective Test BookDefective Test Book

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Defective Answer Defective Answer DocumentsDocuments

Answer DocumentsAnswer Documents If a defective answer document (answer folder, answer book, and test and If a defective answer document (answer folder, answer book, and test and

answer book) is identified answer book) is identified beforebefore testing, give the student a replacement testing, give the student a replacement document.document. Return defective documents with the NOT TO BE SCORED materials.Return defective documents with the NOT TO BE SCORED materials.

All DNS bubbles MUST be gridded on an answer document. Then return All DNS bubbles MUST be gridded on an answer document. Then return the defective document with the NOT TO BE SCORED materials if any of the defective document with the NOT TO BE SCORED materials if any of the following circumstances occur:the following circumstances occur: Document is defective and USEDDocument is defective and USED Student Name, Student ID Number, District Number, School Number, Student Name, Student ID Number, District Number, School Number,

OR Grade Level (except for Retake) is INCORRECT on a label affixed OR Grade Level (except for Retake) is INCORRECT on a label affixed to a USED documentto a USED document

A student label has been placed over another student label on a A student label has been placed over another student label on a USEDUSED document document

If any of the three circumstances occurs If any of the three circumstances occurs duringduring testing, give the student testing, give the student a replacement document. When the student completes the session, he/she a replacement document. When the student completes the session, he/she must, under the supervision of the test administrator, transfer the exact must, under the supervision of the test administrator, transfer the exact responses from the defective document to the replacement.responses from the defective document to the replacement.

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Defective Test and Answer Books Defective Test and Answer Books (continued)(continued)(Test and Answer Book)(Test and Answer Book)

Ensure the replacement document has the same form code if the replacement is one of the following: Grade 3 Reading Test and Answer Book Grade 3 Mathematics Test and Answer Book Grade 4 Reading Test and Answer Book Grade 4 Mathematics Test and Answer Book

If the same form code book is not available and it If the same form code book is not available and it is a Test & Answer Book, contact Student is a Test & Answer Book, contact Student Assessment.Assessment.

The student must then, under the supervision of the test administrator, transfer his or her exact responses into a

replacement Test and Answer Book.

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Defective Answer Defective Answer Documents Documents (continued)(continued)(Answer Folder, Answer Book, or Test and Answer (Answer Folder, Answer Book, or Test and Answer Book)Book)

Under the following circumstances, it is NOT Under the following circumstances, it is NOT necessary to grid the DNS bubble if the necessary to grid the DNS bubble if the document has been packaged properly for document has been packaged properly for return with all other NOT TO BE SCORED return with all other NOT TO BE SCORED materials. materials. 1.1. Preidentified document belongs to a student who has Preidentified document belongs to a student who has

withdrawn before testing begins.withdrawn before testing begins.

2.2. Preidentified document belongs to a student who has Preidentified document belongs to a student who has been absent during the entire testing window.been absent during the entire testing window.

3.3. Document is defective and UNUSED (found before Document is defective and UNUSED (found before testing begins)testing begins)

4.4. Preidentified information is incorrect and the Preidentified information is incorrect and the document is UNUSED.document is UNUSED.

If a test document is soiled, see page 18 of the If a test document is soiled, see page 18 of the Spring 2013 RMS Manual. Spring 2013 RMS Manual.

For more information on defective materials, For more information on defective materials, see pages 23-24 of the Spring 2013 RMS see pages 23-24 of the Spring 2013 RMS ManualManual

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Test SecurityTest Security

54

Test SecurityTest SecurityDo NOTDo NOT::

● Read, reveal, or copy test itemsRead, reveal, or copy test items● Interpret or read items to studentsInterpret or read items to students● Change or interfere with student responsesChange or interfere with student responses● Read or copy student responsesRead or copy student responses● Fail to follow security procedures and test Fail to follow security procedures and test

administration directionsadministration directions● Fail to account for test materials before, during, Fail to account for test materials before, during,

and after testingand after testing Cause achievement of students or schools to be Cause achievement of students or schools to be

inaccurately measured or reportedinaccurately measured or reported

● *If any staff involved in the test participate in the activities *If any staff involved in the test participate in the activities above either intentionally or unintentionally, they may be above either intentionally or unintentionally, they may be subject to criminal punishment and/or loss of teaching subject to criminal punishment and/or loss of teaching certification.certification.

55

TEST SECURITYTEST SECURITY Test Security Documentation:Test Security Documentation:

Every staff member involved in testing must receive live Every staff member involved in testing must receive live training from the School Assessment Coordinator. training from the School Assessment Coordinator.

Every staff member involved in testing must sign a Every staff member involved in testing must sign a FCAT/FCAT 2.0 Test Administration and Security FCAT/FCAT 2.0 Test Administration and Security AgreementAgreement. Keep on file at the school. Keep on file at the school

Every Test Administrator must sign the Every Test Administrator must sign the Test Administrator Test Administrator Prohibited Activities AgreementProhibited Activities Agreement. Keep this on file at the . Keep this on file at the school.school.

Anyone administering the test must put their Florida Educator Anyone administering the test must put their Florida Educator certification number on the Prohibited Activities Agreement.certification number on the Prohibited Activities Agreement.

Seating ChartsSeating Charts are are mandatormandatory. If a student moves during y. If a student moves during testing, it must be noted on the Seating Chart. The front and testing, it must be noted on the Seating Chart. The front and back of the room must also be noted.back of the room must also be noted.

FCAT Required Administration Information is required. Security FCAT Required Administration Information is required. Security Numbers must be tracked.Numbers must be tracked.

Test Security Logs must be completed for every testing roomTest Security Logs must be completed for every testing room

56

57

58

ProctorsProctors• When testing a large group of students, proctors must be

assigned to the room. Refer to the table below for the required number of proctors.

• It is strongly recommended that a proctor be assigned to rooms with 30 or fewer students whenever possible

• CBT Testing requires proctors for 25 or more students.• “Administrative Assistants” used as a second set of eyes.• Use Proctor Training BECON

59

Test SecurityTest Security● NEVERNEVER leave materials unsecured leave materials unsecured● Count materials each time they Count materials each time they

change handschange hands● Use the Use the Test Material Chain of Test Material Chain of

Custody Form 2013 Custody Form 2013 form to track who form to track who is in contact with materialsis in contact with materials

● Collect materials dailyCollect materials daily● Place materials in locked storagePlace materials in locked storage● Record security numbers Record security numbers

60

CHAIN OF CUSTODYCHAIN OF CUSTODYTest Materials Chain of Custody FormTest Materials Chain of Custody Form

Schools are required to maintain a Schools are required to maintain a Test Materials Test Materials Chain of Custody FormChain of Custody Form (available in PearsonAccess (available in PearsonAccess and in Appendix C of the Spring 2013 RMS Manual).and in Appendix C of the Spring 2013 RMS Manual).

Record accurate information Record accurate information on the form, including on the form, including the dates activities are completed, the names of the the dates activities are completed, the names of the persons performing activities involving the materials, persons performing activities involving the materials, and information about the locked storage room. and information about the locked storage room. ONLY ONLY THREE PEOPLE SHOULD HAVE ACCESS TO THE LOCKED THREE PEOPLE SHOULD HAVE ACCESS TO THE LOCKED STORAGE ROOM.STORAGE ROOM.

Retain electronic or hard copies of completed Retain electronic or hard copies of completed forms forms after materials are packaged for pickup, and after materials are packaged for pickup, and email or return the originals to the district assessment email or return the originals to the district assessment coordinator.coordinator.

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Security LogSecurity Log

62

Placement of Security Placement of Security NumbersNumbers

A security number consists of a nine-digit number followed by a check digit (located in upper right corner of secure test books or test and answer books).

Written documentation of the number ranges must be maintained at all times during distribution and return of materials. Pre-populated Administration Record/Security Checklists

with security numbers for all secure documents assigned to each school are provided in PearsonAccess

A blank copy of the checklist is provided in Appendix C of the Spring 2013 RMS Manual and in PearsonAccess

63

Security NumbersSecurity Numbers● Track materials using security numbersTrack materials using security numbers● Distribute materials sequentiallyDistribute materials sequentially● Maintain complete list and verify Maintain complete list and verify each each

documentdocument is returned is returned● Document number ranges Document number ranges each timeeach time the the

materials are distributed and collectedmaterials are distributed and collected● Note unused materials Note unused materials ● Record information on the FCAT Record information on the FCAT

Administration Record/Security Administration Record/Security ChecklistChecklist

64


As directed by the school coordinator, the test administrator may use the pre-populated Administration Record/Security Checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers.

Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing.

Security numbers of secure materials not already listed on the pre-populated checklist (e.g., materials distributed from district overage) MUST be added to the record with the names of the students to whom the test materials are assigned.

65


Blank version of the form (located in Appendix C of the Blank version of the form (located in Appendix C of the manual)manual)

66

Seating ChartSeating Chart

67

Testing Location Testing Location ConsiderationsConsiderations

Use classrooms whenever possible.Use classrooms whenever possible. Make sure that each room is free of distractions and Make sure that each room is free of distractions and

hashas Comfortable seatingComfortable seating Good lightingGood lighting Sufficient workspaceSufficient workspace Adequate ventilation Adequate ventilation

Avoid testing in a cafeteria, gymnasium, auditorium, Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible.or library whenever possible.

Make sure that:Make sure that: students are not facing each other when seated at students are not facing each other when seated at

tables.tables. students are not in seating (stadium or staggered) that students are not in seating (stadium or staggered) that

allows them to easily view other students’ documents or allows them to easily view other students’ documents or computer monitorcomputer monitor

there is at least three feet between students there is at least three feet between students and and privacy screens are used for CBTprivacy screens are used for CBT

Remove or cover all visual aids on student desks or Remove or cover all visual aids on student desks or displayed in the room, such as posters showing displayed in the room, such as posters showing mathematical and scientific concepts.mathematical and scientific concepts.

68

Emphasis on Active Emphasis on Active Administering and ProctoringAdministering and Proctoring

Test Administrators and proctors must be actively monitoring Test Administrators and proctors must be actively monitoring studentsstudents

**This means that for the entire test session, the **This means that for the entire test session, the adults in the room are actively walking around, adults in the room are actively walking around, observing students, and proactively addressing the observing students, and proactively addressing the class as to any potential issues.**class as to any potential issues.**

Ensure that there is adequate space (3 feet) between Ensure that there is adequate space (3 feet) between students that are testing and that privacy boards are used.students that are testing and that privacy boards are used.

Make sure that students are cannot view other students’ testsMake sure that students are cannot view other students’ tests Ensure the security of the test materials Ensure the security of the test materials Ensure all electronic devices are not in students’ possession.Ensure all electronic devices are not in students’ possession.

69

Invalidations Matrix Invalidations Matrix Student ImplicationsStudent Implications

70

Invalidations Matrix Staff Invalidations Matrix Staff ImplicationsImplications

71

Missing Materials/Security Missing Materials/Security BreachBreach

Test administrators should report any test irregularities (e.g., whole classrooms of disruptive students), possible security breaches and ANY report of missing materials to the school assessment coordinator immediately.

The school assessment coordinator MUST

communicate with Student Assessment and Research regarding possible test invalidations IMMEDIATELY AFTER (same day) they occur. Student assessment can be reached at 754-321-4250.

72

Letter of explanation Letter of explanation documents:documents:

Within 2 calendar days of the incident, a written report must be submitted to Dr. Desmond Blackburn Chief School Performance and Accountability Officer , cc Paul Houchens Director of Student Assessment & Research to

The report must include: The nature of the situation The time and place of the occurrence The names of the persons involved A description of the communication between the district

assessment coordinator’s office and school personnel How the incident was resolved What steps are being taken to avoid future test

irregularities or security breaches

73

Test Administrator Test Administrator ResponsibilitiesResponsibilities

74


Before testingBefore testing::Assemble MaterialsAssemble Materials

Test Administration ManualTest Administration Manual is needed on the is needed on the day of testing to read scripts to students, to day of testing to read scripts to students, to ensure accurate timing for test sessions, and as ensure accurate timing for test sessions, and as a reference to avoid testing irregularities.a reference to avoid testing irregularities.

Test Group Codes (unique four digit code) Test Group Codes (unique four digit code) will be provided by your School Test will be provided by your School Test Coordinator.It is very important that each room Coordinator.It is very important that each room has it’s own unique Test Group Code.has it’s own unique Test Group Code.

Test Administrator ChecklistTest Administrator Checklist (located in (located in Appendix C)Appendix C)

75


Before testingBefore testing::Assemble Materials (cont’d)Assemble Materials (cont’d)

SignsSigns (located in Appendix C) (located in Appendix C) Do Not Disturb (posted on entrances to the testing Do Not Disturb (posted on entrances to the testing

room)room) Session (displayed for students)Session (displayed for students) Electronic Devices (displayed for students)Electronic Devices (displayed for students)

Security Log Security Log (located in Appendix C)(located in Appendix C) Seating ChartSeating Chart for each test session for each test session Record of Required Administration Record of Required Administration

Information Information (or session roster)(or session roster) Pencils Pencils for students, if neededfor students, if needed Watch or Clock Watch or Clock to keep accurate time during to keep accurate time during

testingtesting

76

ELECTRONIC ELECTRONIC DEVICES!!!!DEVICES!!!!

77


Before testingBefore testing::Assemble Materials (cont’d)Assemble Materials (cont’d)

Cover sheetsCover sheets (located in Appendix C) to (located in Appendix C) to separate test materialsseparate test materials

Calculators Calculators for Grades 7, 8, and Retake for Grades 7, 8, and Retake Mathematics, as well as Grade 8 ScienceMathematics, as well as Grade 8 Science

Test MaterialsTest Materials will be distributed on the day will be distributed on the day of testing of testing

78


Before testingBefore testing::Sign and return an Sign and return an FCAT/FCAT 2.0 Security FCAT/FCAT 2.0 Security AgreementAgreement, which indicates that the test , which indicates that the test administrator:administrator: Has received trainingHas received training Has read the Test Security Statute and State Board Has read the Test Security Statute and State Board

RuleRule Has read all applicable portions of the Test Has read all applicable portions of the Test

Administration ManualAdministration Manual Understands and agrees to adhere to all test security Understands and agrees to adhere to all test security

and administration policies and proceduresand administration policies and proceduresSign and return aSign and return a Test Administrator Prohibited Test Administrator Prohibited Activities Form Activities Form (certification numbers must be (certification numbers must be recorded on this form)recorded on this form)

79


Communicate Testing Policies to Parents and Communicate Testing Policies to Parents and StudentsStudents Electronic Devices PolicyElectronic Devices Policy—If students are found with —If students are found with

ANY electronic devices during testing or breaks their ANY electronic devices during testing or breaks their tests will be invalidated. The best practice would be for tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on students to leave devices at home or in their lockers on the day of testing.the day of testing.

Leaving CampusLeaving Campus—If students leave campus before —If students leave campus before completing the test (for lunch, an appointment, or illness, completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. etc.), they WILL NOT be allowed to complete the test.

Test Rules AcknowledgementTest Rules Acknowledgement—Students will be asked —Students will be asked to read and sign (paper-based), read and click a checkbox to read and sign (paper-based), read and click a checkbox (computer-based) prior to testing indicating that they will (computer-based) prior to testing indicating that they will not give or receive unauthorized help during the test. If not give or receive unauthorized help during the test. If students are caught cheating or irregular answer students are caught cheating or irregular answer patterns are detected during scoring, their tests will be patterns are detected during scoring, their tests will be invalidatedinvalidated

8080


Before testingBefore testing::● Read manual and attend School Test Coordinator Read manual and attend School Test Coordinator

training training ● Prepare room for testing Prepare room for testing ● Remove or cover all visual aidsRemove or cover all visual aids● Post DO NOT DISTURB and Electronic Devices signsPost DO NOT DISTURB and Electronic Devices signs● Assemble materials needed for testingAssemble materials needed for testing● Receive appropriate test materials needed (Day of the Receive appropriate test materials needed (Day of the

test)test)● Receive and prepare additional materials (Day of the Receive and prepare additional materials (Day of the

test)test)● Receive test group codes (Grades 3 – 10)Receive test group codes (Grades 3 – 10)● Receive Seal Codes (2Receive Seal Codes (2ndnd session only) & Authorization session only) & Authorization

Tickets (Day of the test)Tickets (Day of the test)● Prepare Seating ChartPrepare Seating Chart

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8181

Before Testing-Before Testing- Ensure that each student taking a CBT has taken Ensure that each student taking a CBT has taken

the EPAT practice testthe EPAT practice test

Ensure that your School Testing Coordinator has Ensure that your School Testing Coordinator has set up your sessions in PearsonAccess, has set up your sessions in PearsonAccess, has started each session and has provided you with started each session and has provided you with Session Rosters, Administration Records/Security Session Rosters, Administration Records/Security Checklists, Seating Charts and an option for Checklists, Seating Charts and an option for collecting materials (A or B). collecting materials (A or B).

Ensure that your School Testing Coordinator has Ensure that your School Testing Coordinator has provided you with Math Work Folders or Reading provided you with Math Work Folders or Reading Worksheets, and Student Authorization Tickets to Worksheets, and Student Authorization Tickets to provide to the students provide to the students

Remind students to submit their tests but not to Remind students to submit their tests but not to exit TestNav upon completion of the Computer exit TestNav upon completion of the Computer Based TestBased Test

Before Computer Based Before Computer Based TestingTesting

82

8282

Before Testing-Before Testing-

Students must not be able to easily view other Students must not be able to easily view other students’ computer screens, work folders or students’ computer screens, work folders or worksheets, or test and answer books. During the worksheets, or test and answer books. During the practice test, check the configuration of your testing practice test, check the configuration of your testing room to make sure you will be able to provide a secure room to make sure you will be able to provide a secure environment during testing. environment during testing.

Students must not be able to easily view other students’ Students must not be able to easily view other students’ computer screens or test materials. Check the configuration computer screens or test materials. Check the configuration of your testing room and make adjustments prior to test of your testing room and make adjustments prior to test administration. Use visual blocks (file folders taped to the administration. Use visual blocks (file folders taped to the sides of the computer screens, computers placed back to sides of the computer screens, computers placed back to back, etc). Privacy Boards provided by the Student back, etc). Privacy Boards provided by the Student Assessment and Research Department should be used but Assessment and Research Department should be used but not as a replacement for active monitoring during testing.not as a replacement for active monitoring during testing.


83

8383


When you arrive on the day of testing, open When you arrive on the day of testing, open each student workstation in the testing each student workstation in the testing room to the student login screen as room to the student login screen as indicated in the script, but indicated in the script, but do not log in do not log in for students. for students.

Display the student comment form URL, or Display the student comment form URL, or create shortcuts on student workstations to create shortcuts on student workstations to ensure each student is able to complete a ensure each student is able to complete a form after testing.form after testing.

Ensure that you have a way to contact Ensure that you have a way to contact the the technology coordinator or the school technology coordinator or the school assessment coordinator without leaving the assessment coordinator without leaving the room unattended.room unattended.

84


During testing DODuring testing DO::● Use #2 pencils ONLY Use #2 pencils ONLY ● Have students clear their desk of all scratch Have students clear their desk of all scratch

paper, books, notes. Students should not be in paper, books, notes. Students should not be in possession of any electronic devices.possession of any electronic devices.

● Distribute test materials, pre-identified & blankDistribute test materials, pre-identified & blank● Read appropriate scripts Read appropriate scripts VERBATIMVERBATIM ● Make sure students:Make sure students:

● have read and signed (paper-based) or selected the have read and signed (paper-based) or selected the checkbox (computer-based) for the Testing Rules checkbox (computer-based) for the Testing Rules Acknowledgment Acknowledgment

● are working in the correct session/area of the testare working in the correct session/area of the test● are working independently and are not talking or are working independently and are not talking or

disturbing other studentsdisturbing other students

85


During testing DODuring testing DO::● Keep time accurately per the Test Administration Keep time accurately per the Test Administration

ManualManual● Complete the Test Administration Security Log, Complete the Test Administration Security Log,

Required Administration Information and Seating Required Administration Information and Seating ChartChart

● Maintain test security during testing. Walk around Maintain test security during testing. Walk around the room and actively monitor the students while they the room and actively monitor the students while they are testing.are testing.

● Encourage the class to continue working, however, Encourage the class to continue working, however, you may not you may not talk with them about test items or help talk with them about test items or help them with their answers. It is appropriate to address them with their answers. It is appropriate to address the entire class when doing this.the entire class when doing this.

● Encourage the class to go back and check their work, Encourage the class to go back and check their work, if they finish early. It is appropriate to address the if they finish early. It is appropriate to address the entire class when doing this.entire class when doing this.

86


During testing DO NOTDuring testing DO NOT::

● Talk with students about test items.Talk with students about test items.● Help students with their answers.Help students with their answers.● Use non-verbal queues in any way.Use non-verbal queues in any way.● Check through test books. Check through test books. ● Discuss test items or answers with students Discuss test items or answers with students

even after all test materials have been even after all test materials have been returned and testing has been completed.returned and testing has been completed.

● Talk on your cell phone, grade papers, work Talk on your cell phone, grade papers, work on the computer etc. You must be actively on the computer etc. You must be actively supervising the test administration.supervising the test administration.

● Return test materials to students once they Return test materials to students once they have finished and submitted their assessment have finished and submitted their assessment to you.to you.

87

8787

During CBT Testing, in addition to what is During CBT Testing, in addition to what is required for Paper based testing, you required for Paper based testing, you must: must:

Ensure that no student is looking at Ensure that no student is looking at another student’s computer monitoranother student’s computer monitor

Note the accommodations provided on Note the accommodations provided on the Administration Record and Security the Administration Record and Security Checklist or Session RosterChecklist or Session Roster

If a student logs out for any reason If a student logs out for any reason (lunch, break, etc...) a staff member must (lunch, break, etc...) a staff member must resume their session in Pearson Access. resume their session in Pearson Access. Then the student may resume testing.Then the student may resume testing.

During Computer Based During Computer Based TestingTesting

88

Test Administrator Test Administrator Responsibilities After Responsibilities After

TestingTesting● Collect all test materials from the studentsCollect all test materials from the students● For CBT collect, Math work folders, Reading For CBT collect, Math work folders, Reading

Worksheets Session Rosters and Student Worksheets Session Rosters and Student Authorization TicketsAuthorization Tickets

● Notify School Test Coordinator of any missing Notify School Test Coordinator of any missing materialsmaterials

● Remove reference sheetsRemove reference sheets● Check DNS and UNDO bubbles, Pre-id info, student Check DNS and UNDO bubbles, Pre-id info, student

signature, signature, ● Complete the:Complete the:

Security LogSecurity Log Seating Chart Seating Chart Administration Record/Security ChecklistsAdministration Record/Security Checklists Comment Form- PearsonAccess.com/flComment Form- PearsonAccess.com/fl

89

8989

After Testing-After Testing-● Collect and return:Collect and return:

1.1. Test Administration Security Log Test Administration Security Log

2.2. Completed Administration Completed Administration Record/Security Checklist and FCAT Record/Security Checklist and FCAT Seating ChartSeating Chart

3.3. Paper Reference Sheets, Math work Paper Reference Sheets, Math work folders, Reading Worksheets, Reading folders, Reading Worksheets, Reading Passage booklets, Session Rosters and Passage booklets, Session Rosters and Student Authorization TicketsStudent Authorization Tickets

After Computer Based After Computer Based TestingTesting

90

Test Administrator Test Administrator Material ReturnMaterial Return

Stack materials using cover sheets (in Appendix C):Stack materials using cover sheets (in Appendix C):1.1. Absent students (hold for make-up)Absent students (hold for make-up)2.2. School TO BE SCORED w/cover sheet(s)School TO BE SCORED w/cover sheet(s)3.3. Home Education, McKay, FTC Scholarship, and Home Education, McKay, FTC Scholarship, and

District then Florida K-8 Virtual School TO BE District then Florida K-8 Virtual School TO BE SCORED SCORED

4.4. NOT TO BE SCORED materials w/cover sheetNOT TO BE SCORED materials w/cover sheet5.5. Test Administration Manual/ManualsTest Administration Manual/Manuals6.6. Test Administration Security LogTest Administration Security Log7.7. Administration Record/Security Checklist/Administration Record/Security Checklist/Session Session

RosterRoster 8.8. FCAT Rulers and Reference SheetsFCAT Rulers and Reference Sheets9.9. FCAT Seating ChartFCAT Seating Chart

Return the above items to your School Test Coordinator soon Return the above items to your School Test Coordinator soon after testing is overafter testing is over

each day. Test Administrators must not keep any secure test each day. Test Administrators must not keep any secure test materials in theirmaterials in their

classroom.classroom.

91

School Coordinator School Coordinator ResponsibilitiesResponsibilities

9292


Before testingBefore testing::● Receive and inventory test materials. Use the enclosed Packing Receive and inventory test materials. Use the enclosed Packing

Lists to inventory your materials soon after they arrive to your Lists to inventory your materials soon after they arrive to your school.school.

● Keep test materials secure at all times in locked storage with Keep test materials secure at all times in locked storage with limited access (no more than 3 people). limited access (no more than 3 people).

● Use Chain of Custody form to keep track of test materials every Use Chain of Custody form to keep track of test materials every time they are in and out of locked storage and to list authorized time they are in and out of locked storage and to list authorized school personnel who come in contact with the test materials. school personnel who come in contact with the test materials.

● Track security numbers.Track security numbers.● Do not open shrink-wrapped materials or begin preparing Do not open shrink-wrapped materials or begin preparing

(applying student labels) more than one week prior to testing.(applying student labels) more than one week prior to testing.● Save the original boxes for returning special document Save the original boxes for returning special document

materials. materials. ● Ensure that an adequate supply of working calculators are Ensure that an adequate supply of working calculators are

available prior to the beginning of test administration.available prior to the beginning of test administration.● Assign and communicate Test Group Codes and or Assign and communicate Test Group Codes and or Seal Codes Seal Codes

(CBT second session)(CBT second session)● If you need additional materials email If you need additional materials email

[email protected] . Inventory your . Inventory your materials early – Order additional test materials needed early.materials early – Order additional test materials needed early.

9393


Before testing:Before testing: Train Test Administrators and ProctorsTrain Test Administrators and Proctors

Distribute Test Administration Manuals and instruct Test Distribute Test Administration Manuals and instruct Test Administrators to read all appropriate sections. Administrators to read all appropriate sections.

Make sure Test Administrators know what test will be administered Make sure Test Administrators know what test will be administered each day and what script to read from the manual on each day of each day and what script to read from the manual on each day of testing.testing.

Ensure all Test Administrators maintain the following according to Ensure all Test Administrators maintain the following according to the requirements in the manual:the requirements in the manual:

Records of Required Administration Information & Records of Required Administration Information & or Session or Session RostersRosters

Seating ChartsSeating Charts Security Logs (The Test Administrator’s name must be the first Security Logs (The Test Administrator’s name must be the first

name on the Security Log)name on the Security Log) Review test security policy and procedures and collect the Review test security policy and procedures and collect the

following:following: Signed Test Security AgreementsSigned Test Security Agreements Signed Test Administrator Prohibited Activities Agreement (with Signed Test Administrator Prohibited Activities Agreement (with

certification numbers)certification numbers)

9494


Before testingBefore testing::● Make arrangements for accommodationsMake arrangements for accommodations● Ensure Test Administrators are aware of Ensure Test Administrators are aware of

which option will be used to collect materialswhich option will be used to collect materials● Provide appropriate test settingsProvide appropriate test settings

● Ensure visual aids are covered or removedEnsure visual aids are covered or removed● There must be at least 3 feet between There must be at least 3 feet between

studentsstudents● Test in classrooms whenever possibleTest in classrooms whenever possible

● Ensure Computer Based Testing labs are Ensure Computer Based Testing labs are ready and sessions are set up in Pearson ready and sessions are set up in Pearson AccessAccess● Print Authorization Tickets and Session Rosters and Print Authorization Tickets and Session Rosters and

provide to TAs the same day of test (not earlier).provide to TAs the same day of test (not earlier).

9595


Before testingBefore testing::● Assign Proctors to test sessionsAssign Proctors to test sessions

● Proctors are required for rooms where 30 or Proctors are required for rooms where 30 or more students are tested more students are tested or for CBT for rooms or for CBT for rooms where 25 or more students are testedwhere 25 or more students are tested

● It is strongly encouraged to assign proctors to It is strongly encouraged to assign proctors to rooms where fewer than 30 rooms where fewer than 30 (25 for CBT)(25 for CBT) students are testedstudents are tested

● Make arrangements to test special program Make arrangements to test special program students not enrolled in your school, if anystudents not enrolled in your school, if any

● On test day distribute all materials necessary for On test day distribute all materials necessary for testing.testing.

96


During TestingDuring Testing::● Provide test administrators with additional Provide test administrators with additional

materials during testing, as necessary.materials during testing, as necessary.● Monitor each testing room to ensure that Monitor each testing room to ensure that

test administration and test security test administration and test security policies and procedures are being followed. policies and procedures are being followed.

● Be available during testing to answer Be available during testing to answer questions from test administrators.questions from test administrators.

● Make sure that Security Logs, Seating Make sure that Security Logs, Seating Charts, and Administration Charts, and Administration Records/Security Checklists are being Records/Security Checklists are being maintained in each testing room.maintained in each testing room.

97


Maintain SecurityMaintain Security● After ANY administration, initial OR make-up, After ANY administration, initial OR make-up,

materials must be returned to you immediately. materials must be returned to you immediately. ● Materials must be placed in locked storage Materials must be placed in locked storage

between test sessions and noted on the Chain between test sessions and noted on the Chain of Custody.of Custody.

● Secure materials should never remain in Secure materials should never remain in classrooms or be taken from the schoolclassrooms or be taken from the school’’s s campus overnight.campus overnight.

● Report any testing irregularities or test Report any testing irregularities or test security breaches to the Student Assessment & security breaches to the Student Assessment & Research Department immediately.Research Department immediately.

● Use the Chain of Custody form to record all Use the Chain of Custody form to record all contact with test materialscontact with test materials

9898

School Coordinator School Coordinator Responsibilities After Responsibilities After

TestingTesting•Verify Test Administrators have returned all test materials to you.Verify Test Administrators have returned all test materials to you.•Notify Student Assessment and Research of any missing materialsNotify Student Assessment and Research of any missing materials•Photocopy and file for your records:Photocopy and file for your records:• Administration Record/Security Checklists Administration Record/Security Checklists and/or Session and/or Session

RostersRosters• Seating ChartsSeating Charts• Test Administration Security Logs Test Administration Security Logs • Chain of Custody FormChain of Custody Form

The original documents of the forms listed above are to be returned The original documents of the forms listed above are to be returned inin

District Coordinator Only Box.District Coordinator Only Box.•Keep Student Authorization Tickets until scores are reported (CBT) Keep Student Authorization Tickets until scores are reported (CBT) •Used Work Folders or Reading Worksheets come back with the Used Work Folders or Reading Worksheets come back with the DCO boxDCO box•Complete Comment FormsComplete Comment Forms

99

School Coordinator School Coordinator Material ReturnMaterial Return

Prepare TO BE SCORED Answer Prepare TO BE SCORED Answer Documents for return, completing a Documents for return, completing a Document Count Form:Document Count Form:

1.1. School TO BE SCOREDSchool TO BE SCORED

2.2. Home Education TO BE SCOREDHome Education TO BE SCORED

3.3. McKay Scholarship TO BE SCOREDMcKay Scholarship TO BE SCORED

4.4. FTC Scholarship TO BE SCOREDFTC Scholarship TO BE SCORED

5.5. FLVS Full Time and/or Florida Virtual FLVS Full Time and/or Florida Virtual Academy TO BE SCOREDAcademy TO BE SCORED•Prepare NOT TO BE SCORED materials Prepare NOT TO BE SCORED materials

for returnfor return

100


Document Count FormsDocument Count Forms• Verify that you have included all documents Verify that you have included all documents

from make-up sessions before you complete from make-up sessions before you complete the forms.the forms.

• Complete Document Count Forms by Complete Document Count Forms by following the instructions on the form. There following the instructions on the form. There is only one version of the count form is only one version of the count form (includes special documents and Retakes).(includes special documents and Retakes).

• For Grades 3For Grades 3––8 TO BE SCORED materials, 8 TO BE SCORED materials, complete a separate Document Count Form complete a separate Document Count Form for each grade level and document type. for each grade level and document type.

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Document Count FormsDocument Count Forms Do Do not not copy blank count forms; however, copy blank count forms; however,

once the count forms are completed, you may once the count forms are completed, you may copy them for your records. If you need copy them for your records. If you need additional count forms, contact additional count forms, contact [email protected]@browardschools.com

Place each completed form on top of the first Place each completed form on top of the first stack of corresponding TO BE SCORED answer stack of corresponding TO BE SCORED answer documents.documents.

Separate Document Count Forms must be Separate Document Count Forms must be completed for any special program student completed for any special program student documents (Home Ed, Virtual School, etc.).documents (Home Ed, Virtual School, etc.).

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Document Count FormsDocument Count Forms The information on the Document Count Form The information on the Document Count Form

will be used for scoring purposes. If will be used for scoring purposes. If information (e.g., school number) on the information (e.g., school number) on the Document Count Form conflicts with Document Count Form conflicts with information on a PreID label or a student grid information on a PreID label or a student grid sheet, the information on the Document Count sheet, the information on the Document Count Form will be used. Form will be used. Therefore, it is vital that Therefore, it is vital that all information on this form be accurate.all information on this form be accurate.

See pages 249-259 of the FCAT R/M/S manual See pages 249-259 of the FCAT R/M/S manual for more detailed instructions.for more detailed instructions.

103103

Ensure that the correct district and school numbers are gridded

Grid the correct document type,number of documents under theform, and special documenttype, if applicable

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Materials ReturnMaterials Return

105

Paper BandPaper Band Indicate District Indicate District

Number, School Number, School Number and School Number and School NameName

Count and indicate Count and indicate number of documents number of documents in THIS bandin THIS band

Number total paper Number total paper bands 1 of n, 2 of n, bands 1 of n, 2 of n, where “n” is the total where “n” is the total number of paper number of paper bands per document bands per document typetype

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Paper BandPaper Band Documents for each grade level and Documents for each grade level and

document type must be banded separatelydocument type must be banded separately. . You may use more than one paper band per You may use more than one paper band per grade level and document type, if necessary. grade level and document type, if necessary.

Place a paper band around each stack of TO BE Place a paper band around each stack of TO BE SCORED answer documents. SCORED answer documents. The Document The Document Count Form must be under the paper band Count Form must be under the paper band on top of the stack labeled 1 of on top of the stack labeled 1 of nn..

Seal the paper band and be sure that it Seal the paper band and be sure that it securely holds the documents. Do not use securely holds the documents. Do not use staples, paper clips, or tape to secure the paper staples, paper clips, or tape to secure the paper bands.bands.

107

Package Materials for Package Materials for ReturnReturnPlace Reading, Mathematics and Science TO BE SCORED Place Reading, Mathematics and Science TO BE SCORED

materialsmaterialsin the boxes according to the diagram on page 256 of the in the boxes according to the diagram on page 256 of the

FCATFCATR/M/S manual. R/M/S manual.

You may place materials for more than one grade level You may place materials for more than one grade level in the same a box. in the same a box.

Place the appropriate color To-Be-Scored returnPlace the appropriate color To-Be-Scored return label label on the top of each box:on the top of each box: Grade 3 Grade 3 Blue LabelBlue Label Grades 4 – 8 Grades 4 – 8 Red LabelRed Label Large PrintLarge Print White LabelWhite Label BrailleBraille Pink LabelPink Label

Labels may be placed over any existing shipping labels Labels may be placed over any existing shipping labels (e.g., vendor or carrier labels). Do not copy labels. (e.g., vendor or carrier labels). Do not copy labels.

Email Assessment Materials to order additional return Email Assessment Materials to order additional return labels. labels.

108

RMSRMSPackaging Packaging DiagramDiagram

Page 256 in Page 256 in your your

ManualManual

Paper Based Transcription

For all Grade 9, 10 and Retake paper based accommodations, tests must be transcribed into TestNav. This included Large Print materials for these grade levels.

Detailed instructions for paper transcription will be emailed to you prior to the end of the testing window

Because materials are being transcribed, no OLIVE labeled materials (TBS Grade 10 and retake) will be collected.

RED labeled materials for Grade 9 (only) will not be collected. These will also be transcribed.

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Grades 4-8 TO BE SCORED RED-RED-LabelLabelPack Materials in this order:Pack Materials in this order:

• Charter Schools and Multi-Level Schools with more that one location number must pack materials separately for each school location number even the schools are in the same building.

• Florida Virtual School Answer Documents in separate Florida Virtual School Answer Documents in separate bands with separate Document Count Formbands with separate Document Count Form

• Home Education, McKay, and FTC Scholarship and the Home Education, McKay, and FTC Scholarship and the District’s Virtual Program District’s Virtual Program TO BE SCORED Answer Documents in separate bands TO BE SCORED Answer Documents in separate bands with separate Document Count Formswith separate Document Count Forms

• Banded Stacks (by grade level) with document count Banded Stacks (by grade level) with document count forms, and your School’s TO BE SCORED Answer forms, and your School’s TO BE SCORED Answer DocumentsDocuments

• Affix a Affix a REDRED label to the top of each Grade 4-8 To-Be label to the top of each Grade 4-8 To-Be Scored boxes.Scored boxes.

• Number the boxes 1 of n, 2 of n, with “n” being the total number of Red labeled boxes.

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NOT- TO- BE- SCORED NOT- TO- BE- SCORED YELLOW-LabelYELLOW-Label

Pack Materials in this order:Pack Materials in this order:• Charter Schools and Multi-Level Schools with more that one

location number must pack materials separately for each school location number even the schools are in the same building.

Unused test books, unused non-preidentified and preidentified documents

• Used and unused Reading Passage Booklets• Defective documents with All DNS bubbles gridded• Unused special documents materials and any special

documents with DNS bubbles gridded.• Seal the boxes and affix a YELLOW label to the top of each

box• Number the boxes 1 of n, 2 of n with n being the total Number the boxes 1 of n, 2 of n with n being the total

number of number of YellowYellow NTBS boxes NTBS boxes

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District Coordinator Only BoxDistrict Coordinator Only Box

Include the following in your District Coordinator Only Box:Include the following in your District Coordinator Only Box:● ORIGINAL FCAT Administration Records/Security ORIGINAL FCAT Administration Records/Security

Checklists & Checklists & or Session Rostersor Session Rosters● ORIGINAL FCAT Seating ChartsORIGINAL FCAT Seating Charts● ORIGINAL Test Administration & Security LogsORIGINAL Test Administration & Security Logs● ORIGINAL Chain of Custody FormsORIGINAL Chain of Custody Forms● Used Florida Computer Based Testing Work Folder (5Used Florida Computer Based Testing Work Folder (5thth

Grade) or Worksheet (6,7,9,10 Reading)Grade) or Worksheet (6,7,9,10 Reading)● Seal and write “District Coordinator ONLY”, your school Seal and write “District Coordinator ONLY”, your school

name and 4-digit school number on the top of the box. name and 4-digit school number on the top of the box. ● Charter Schools with more that one location number must Charter Schools with more that one location number must

pack materials separately for each school location number pack materials separately for each school location number even if they are in the same building.even if they are in the same building.

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SSS Return BoxesSSS Return Boxes Label Label ColorColor

Grade 9, 10 and Retake TO BE Grade 9, 10 and Retake TO BE SCORED Answer DocumentsSCORED Answer Documents

None = None = TranscribeTranscribe

dd

Grades 4-8 TO BE SCORED Answer Grades 4-8 TO BE SCORED Answer DocumentsDocuments REDRED

NOT TO BE SCORED Materials (LP & NOT TO BE SCORED Materials (LP & Braille)Braille) YELLOWYELLOW

All Braille Materials (TO BE SCORED All Braille Materials (TO BE SCORED documents and Braille notes) returned documents and Braille notes) returned with the appropriate grade level.with the appropriate grade level.

PINKPINK for for BrailleBraille

Non-secure materials (unused paper Non-secure materials (unused paper bands, unused Document Count bands, unused Document Count Forms, unused braille paper, etc.)Forms, unused braille paper, etc.)

Original Administrative Materials:Original Administrative Materials:Record of Required Administration Record of Required Administration InformationInformation

FCAT Security Logs FCAT Security Logs Seating Seating ChartsCharts

Florida Computer Based Testing Florida Computer Based Testing Work Folders/Worksheet Work Folders/Worksheet Chain of Chain of Custody FormCustody Form

No Return No Return Label – Label – Mark Mark Boxes Boxes District District CoordinatCoordinator ONLYor ONLY

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Grades 4-8 To-Be-ScoredGrades 4-8 To-Be-ScoredGrades 4-9 Braille To-Be-ScoredGrades 4-9 Braille To-Be-Scored

Materials Pick Up:Materials Pick Up:• Grades 4 - 8 To-Be-Scored (Grades 4 - 8 To-Be-Scored (Red labelRed label))• Grades 4 – 9 Braille (Grades 4 – 9 Braille (Pink labelPink label))• Grades 9, 10 and Retakes will be transcribed to Grades 9, 10 and Retakes will be transcribed to

CBTCBT• All Large Print will be transcribed to CBTAll Large Print will be transcribed to CBT

Pony staff will pick-up Grades 4 - 8 (Pony staff will pick-up Grades 4 - 8 (RedRed) and 4-9 ) and 4-9 ((PinkPink) on Monday, April 29th) on Monday, April 29th OR OR Tuesday April Tuesday April

3030thth..

Materials must be ready for pick on April 29Materials must be ready for pick on April 29thth. .

Schools with no Make-Ups should return Grades 4-9 Schools with no Make-Ups should return Grades 4-9 To-Be-Scored (Red & Pink) materials earlier in the To-Be-Scored (Red & Pink) materials earlier in the Pony on Thursday, April 25th or Friday, April 26thPony on Thursday, April 25th or Friday, April 26th

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Not-To-Be-ScoredNot-To-Be-Scored materials pick up for materials pick up for All Grade Levels and All subject areasAll Grade Levels and All subject areas

• Not-To-Be-Scored documents include: Not-To-Be-Scored documents include:

unused test books, unused non-preidentified unused test books, unused non-preidentified and pre-identified documents, used and and pre-identified documents, used and unused Reading Passage Booklets, defective unused Reading Passage Booklets, defective documents, unused large print, unused documents, unused large print, unused Braille.Braille.

• District Coordinator Only BoxDistrict Coordinator Only Box

Warehouse Warehouse OR OR Pony will pick-up ALL Not-To-Pony will pick-up ALL Not-To-BeBe

Scored (Scored (YellowYellow) and District Coordinator Only) and District Coordinator Only

Box on Thursday, May 2ndBox on Thursday, May 2nd – Tuesday, May 7th– Tuesday, May 7th

Schools must have materials ready for Not-To-Schools must have materials ready for Not-To-Be-Scored (Be-Scored (YellowYellow) pick up on Thursday, ) pick up on Thursday,

May 2ndMay 2nd