070516 Lakeport City Council agenda packet

7/25/2019 070516 Lakeport City Council agenda packet

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Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the

City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.

CLOSED SESSION: 5:30 P.M.

1.

CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code 54957.6): Nam

of City Negotiator to Attend Closed Session: Rick Haeg and

Administrative Services Director Kelly Buendia; Employee Organizati

Lakeport Employees Association.

2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code

54956.8): Property Address: Utility Easement concerning 818 Lakepo

Blvd, Lakeport (APN 025-472-05); Agency Negotiator: Margaret Silve

City Manager; Negotiating Parties: City of Lakeport and Matt Riveras

Under Negotiation: Price and Terms of Payment

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA: Move to accept agenda as posted, or move to add or delete items.

Urgency Items: To add item, Council is required to make a majority decision that an urgency

exists (as defined in the Brown Act) and a 2/3rds determination that the need

take action arose subsequent to the Agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted uponthe Council at one time without any discussion. Any Council Member may request that any item be removed fr

the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the

Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this

meeting for either introduction or passage per Government CodeSection 369

B. Minutes: Approve minutes of the regular City Council meeting of June 21, 2016.

C. Warrants: Approve the warrant registers of June 22, 2016, and June 23, 2016.

D. Application 2016-018: Approve Application No. 2016-018 with staff recommendations for the annua

Rodeo Parade to be held July 9, 2016.

E. Right of Entry Agreement: Approve a proposed Right of Entry Agreement between the City of Lakeport a

the County of Lake to allow the City to carry out all necessary work required b

the Downtown Improvement Project, on County owned property on Main Str

F. Memorandum of Understanding: Adopt a proposed resolution approving the Memorandum of Understanding

between the City of Lakeport and the Lakeport Police Officers Association fo

the period July 1, 2016 through June 30, 2018, and authorizing its execution.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Citizen Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that tsubject is not already on tonights agenda. Persons wishing to address the City Council are required to comple

Citizens Input form and submit it to the City Clerk prior to the meeting being called to order. While not require

please state your name and address for the record. NOTE: Per Government Code 54954.3(a), the City Council

cannot take action or e xpress a consensus of approval or disapproval on any public comments regarding matte

which do not appear on the printed agenda.

B. Introduction of New Employees: Introduction of new Police Officer Joe Medici, Police Intern Natalie Sylar, and

Administrative Services Intern Savannah Rasmussen.

C. Presentation: Carolyn Ruttan, will give a presentation on the latest Quagga and Zebra muss

prevention grants awarded to the Lake County Watershed Protection District

VI. COUNCIL BUSINESS:

AGENDAREGULAR MEETING OF THE LAKEPORT CITY COUNCIL(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRI

DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCES

AGENCY TO THE LAKEPORT REDEVELOPMENT AGENCY)Tuesday, July 5, 2016

City Council Chambers, 225 Park Street, Lakeport, California 95453


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City Council Agenda of July 5, 2016 Page 2

A. Finance Director:

1. Bond Refunding Sitting as the Board of Directors of the Successor Agency to the Lakeport

Redevelopment Agency:

Approve the issuance of refunding bonds in order to refund certain outstandi

bonds of the dissolved Lakeport Redevelopment Agency, approve the execut

and delivery of a form of indenture of trust relating thereto and request

Oversight Board approval of the issuance of the refunding bonds, request cerdeterminations by the Oversight Board, and provide for other matters proper

relating thereto.

2. Professional Services

Agreement:

Approve and authorize the City Manager to execute the Professional Services

Agreement with JJACPA for independent auditing services.

3. Professional Services

Agreement:

Approve and authorize the City Manager to execute the second amendment

the Professional Services Agreement with NHA Advisors for independent,

registered municipal financial advisory services.

B. Community Development Director

1. Bid Award: Carnegie Library Approve the Professional Services Agreement between the City of Lakeport a

Garavaglia Architecture, Inc. for the development of design and construction

documents for ADA accessibility upgrades to the Carnegie Library building, anauthorize the City Manager to sign the agreement.

VII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports, if any:

VIII. ADJOURNMENT: Adjourn

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerks Office a

Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeports website,www.cityoflakeport.com,subject to

staffs ability to post the documents before the meeting.

The City of Lakeport, in complying with theAmericans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or

participate in the City meeting due to disability, to please contact the City Clerks Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable

accommodations are provided.

_______________________________________

Hilary Britton, Deputy City Clerk
http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/


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CLOSED SESSION: Mayor Spillman called the meeting to order at 5:31 p.m., and adjourned toclosed session for the following items:

1.

CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code 54957.6): Nam

of City Negotiator to Attend Closed Session: Rick Haeg and

Administrative Services Director Kelly Buendia; Employee Organizati

All units.

2.

CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code

54956.8): Property Address: Utility Easement concerning 818 Lakepo

Blvd, Lakeport (APN 025-472-05); Agency Negotiator: Margaret Silve

City Manager; Negotiating Parties: City of Lakeport and Matt Riveras

Under Negotiation: Price and Terms of Payment

REPORT OUT OF CLOSED SESSION: Mayor Spillman advised there was no reportable action out of closed session

I. CALL TO ORDER & ROLL CALL: Mayor Spillman called the regular meeting of the City Council of the City ofLakeport to order at 6:05 p.m. with Council Members Turner, Parlet, Mattina

Scheel present.

II. PLEDGE OF ALLEGIANCE: The pledge of allegiance was led by Wilda Shock.

III. ACCEPTANCE OF AGENDA: Mayor Spillman advised an employee introduction will be added under the

Presentations portion of the Agenda.

A motion was made by Council Member Scheel, seconded by Council Membe

Mattina, and unanimously carried by voice vote, to accept the agenda as

amended to add an employee introduction under Presentations.

Urgency Items: There were no urgency items.

IV. CONSENT AGENDA:A. Ordinances: Waive reading except by title, of any ordinances under consideration at this

meeting for either introduction or passage per Government CodeSection 369

B. Minutes: Approve minutes of the regular City Council meeting of June 7, 2016, and the

Special Meeting of June 7, 2016.

C. Warrants: Approve the warrant register of June 8, 2016.

D. Application 2016-016: Approve Application No. 2016-016 with staff recommendations for the Kiss M

Clear Lake Bass event to be held in Library Park, on July 24, 2016.

E. Application 2016-002 (Amended): Approve amendment to Application No. 2016-002 for the Lakeside Car and B

Show to reserve parking in the lot adjacent to City Hall.

F. Application 2016-017: Approve Application No. 2016-017 with staff recommendations for theShakespeare by the Lake event.

G. Ordinance Adoption: Solicitation

Ordinance

Adopt the proposed Ordinance adding Chapter 5.24 of Title 5 of the Lakeport

Municipal Code regulating solicitation.

H. Summer Concert Series: Approve the amended MOU with Bicoastal Media for the production of the

Summer Concert Series.

Vote on Consent Agenda: A motion was made by Council Member Mattina, seconded by Council Memb

Turner, and unanimously carried by voice vote, to approve the consent agend

Items A, B, C, D, G, and H. Items E and F were pulled for further discussion.

MINUTESREGULAR MEETING OF THE LAKEPORT CITY COUNCIL

(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, TH

MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESOR AGENCY TO THE LAKEPORT REDEVELOPMENT AGENCY)Tuesday, June 21, 2016


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City Council Minutes of June 21, 2016 Page 2

Item F was pulled by Chief Rasmussen who advised that alcohol will be served

the event and an alcohol permit for the event will be need to be obtained by

organizers.

A motion was made by Council Member Turner, seconded by Council Membe

Mattina, and unanimously carried by voice vote, to approve Application 2016

017 with staff recommendations and an approved alcohol permit.

Item E was pulled by City Manager Silveira who advised that organizers had nyet contacted Park Place regarding potential parking impacts. It was

recommended that Council approval be contingent upon event organizers

obtaining agreement from Park Place management.


Mattina, and unanimously carried by voice vote, to approve the addendum to

Application 2016-002 contingent upon agreement on parking from Park Place

management.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Citizen Input: Dale Minjack addressed the Council regarding Lakeport Disposal. This was a

follow up to obtain an answer to a questionhe posed at a previous meeting

regarding Lakeport Disposals contractual right to implement surcharges.Mayor Spillman advised he would have staff research the issue with Lakeport

Disposal and that he would get a response to Mr. Minjack personally.

B. Presentation: Annual Report Finance Director Buffalo presented the 2015 Annual Report.

C. Employee Introduction: Finance Director Buffalo introduced summer intern Anthony Pearce.

VI. PUBLIC HEARING:

A. Delinquent Utilities Ordinance: Water The staff report was presented by Finance Director Buffalo.

Mayor Spillman opened the Public Hearing at 6:51p.m. There was no citizen

input.

Mayor Spillman closed the Public Hearing at 6:52 p.m.Sitting as the Lakeport City Council,

A motion was made by Council Member Turner, seconded by Council Membe

Scheel, and unanimously carried by voice vote, to adopt the proposed ordina

amending Section 13.04.060 of Chapter 13.04 of Title 13 of the Lakeport

Municipal Code regarding delinquent water charges.

B. Delinquent Utilities Ordinance: Sewer The staff report was presented by Finance Director Buffalo.

Chair Spillman opened the Public Hearing at 6:53 p.m. There was no citizen

input. Chair Spillman closed the Public Hearing at 6:53 p.m.

Sitting as the Board of Directors of the CLMSD,

A motion was made by Board Member Mattina, seconded by Board MemberTurner, and unanimously carried by voice vote, to adopt the proposed ordina

amending Section 13.20.360 of Chapter 13.20 of Title 13 of the Lakeport

Municipal Code regarding delinquent sewer charges.

C. Utility Rate Adjustment: The staff report was presented by Finance Director Buffalo.

Rob Schmidt of NHA Advisors gave a presentation regarding their analysis fro

the financial aspect.

Mayor Spillman opened the Public Hearing at 7:09 p.m.

Mayor Spillman closed the Public Hearing at 7:09 p.m.

A motion was made by Council Member Matttina, seconded by Council Mem

Parlet, and unanimously carried by voice vote, to adopt the proposed resolut


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amending Resolution 2486 (2013) and Resolution 2478 (2013) establishing se

rates, fees and charges to delay the date of monthly service charge increases

VII. COUNCIL BUSINESS:

A. Administrative Services Director:

1. Reclassification: City

Engineer/Public Works Director

The staff report was presented by Administrative Services Director Buendia.

A motion was made by Council Member Scheel, seconded by Council MembeParlet, and unanimously carried by voice vote, to approve a new classification

a Public Works Director/ City Engineer with a salary range Exempt 5 earning

$7,542 to $9,167 per month.

B. Police Chief:

1. 2016 Fireworks Operational

Plan:

Chief Rasmussen presented the 2016 Illegal Fireworks Police Operation Plan.


Turner, and unanimously carried by voice vote, to receive and file the 2016 Ill

Fireworks Police Operation Plan.

C. City Manager

1.

FY 2016/17 Budget Adoptionand Appropriations Limit The staff report was presented by City Manager Silveira and Finance DirectorBuffalo.


Mattina, and unanimously carried by voice vote, to adopt the recommended

budget for the City of Lakeport and its component units, and authorize the Ci

Manager to expend the appropriations found therein for the fiscal year 2016-

VIII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports, if any: City Manager Silveira had nothing to report.

Acting City Attorney Bell had nothing to report.

Finance Director Buffalo had nothing to report.

Acting Public Works Director Grider reported that staff is busy, gearing up forFourth of July, finishing 1ststreet, and getting ready for next years projects.

Police Chief Rasmussen reported that the L.U.S.D. school board will vote on t

proposed School Resource Officer (SRO) on Thursday, and they will be workin

on a draft contract. The Police Department will do outreach advising firewor

are legal within the Lakeport city limits only. They will post signs at the city lim

indicating Fireworks not allowed beyond this point. Chief Rasmussen also

invited the Council to stop by the Fourth of July briefing to be held at 6 p.m. t

day.

Community Development Director Ingram reported that the Downtown

Improvement Project (DIP) is progressing, the Museum Park sidewalk is comi

in soon. There will be a Lakefront Planning grant public outreach meeting Jul

6th, and the consultant will man a booth at the Friday Concert in the Park for

public outreach as well. The Carnegie project is moving along.

Administrative Services Director Buendia reported that this years Employee

Appreciation day is tentatively scheduled for September.

Council Member Turner had nothing to report.

Council Member Mattina had nothing to report.

Council Member Parlet reported he has been working with Mr. Saderlund and

Tom Smythe regarding the FEMA Floodplain map. He thanked Cliff Ruzicka fo

providing maps and advice.


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Council Member Scheel reported that Library Park looked good this weekend

after the Friday Night Concert and during Saturdays Home Wine and Beer

Makers Festival.

Mayor Spillman reported he will attend the August 19thgraduation of Police

Trainees from academy.

IX. ADJOURNMENT: Mayor Spillman adjourned the meeting at 8:34 pm.

_______________________________________

Marc Spillman, Mayor

ATTEST:

_____________________________________________

Hilary Britton, Deputy City Clerk


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225 PARK STREET LAKEPORT, CALIFORNIA 95453 TELEPHONE (707) 263-5615 FAX(707) 263-8584

CITY OF LAKEPORT

Over 125 years of community

pride, progress and service

June 22, 2016

I hereby certify that the attached list of warrants has been audited,

extensions are proper, purchase orders have been issued, and department

heads have been given the opportunity to review and sign claim forms.

______________________________

Daniel Buffalo

Finance Director


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/22/2016 5:48:52 PM Page

Check RegistLakeport, CA Packet: APPKT00213 - 06-22-16 WARRA

By Check Nu

endor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount

ank Code: AP BANK-AP BANK

0371 ALPHA ANALYTICAL LABORATORIES 06/22/2016 49401724.00Regular 0.00

0123 AQUA PRODUCTS 06/22/2016 49402380.16Regular 0.000109 ARAMARK UNIFORM SERVICES 06/22/2016 49403498.85Regular 0.00

351 AT&T 06/22/2016 4940493.87Regular 0.00

590 AT&T 06/22/2016 49405152.39Regular 0.00

0321 B & B INDUSTRIAL SUPPLY, INC. 06/22/2016 494062,087.56Regular 0.00

0116 BORGES & MAHONEY INC. 06/22/2016 494073,708.16Regular 0.00

607 CARLTON TIRE 06/22/2016 4940822.00Regular 0.00

456 CENTER FOR HEARING HEALTH, INC 06/22/2016 49409641.00Regular 0.00

221 CITY CLERK'S ASSOC OF CALIF 06/22/2016 4941040.00Regular 0.00

0127 CLEARLAKE REDI-MIX INC. 06/22/2016 494117,112.66Regular 0.00

112 COUNTY OF LAKE-SHERIFF 06/22/2016 4941243,800.00Regular 0.00

108 CRAWFORD & ASSOCIATES, INC. 06/22/2016 494136,481.56Regular 0.00

219 DON MERI 06/22/2016 49414254.86Regular 0.00

790 EDWARD A. BEAN 06/22/2016 494151,667.60Regular 0.00

543 ENTERPRISE RENT-A-CAR 06/22/2016 49416423.32Regular 0.00421 FERRELLGAS 06/22/2016 49417132.38Regular 0.00

022 GALL'S INC. 06/22/2016 49418545.71Regular 0.00

671 GLADWELL GOVERNMENTAL SERVICE 06/22/2016 49419250.00Regular 0.00

0336 GRAINGER 06/22/2016 4942082.73Regular 0.00

082 HANSEN GROCERY INC. 06/22/2016 49421852.70Regular 0.00

044 IMAGE SALES, INC. 06/22/2016 4942220.19Regular 0.00

0167 INTERSTATE BATTERY SYSTEM 06/22/2016 49423122.26Regular 0.00

0151 KATHY FOWLER CHEVROLET 06/22/2016 4942425.20Regular 0.00

631 LAKE EVENT DESIGN & 06/22/2016 49425577.35Regular 0.00

266 LEE'S SPORTING GOODS 06/22/2016 49426399.45Regular 0.00

222 MAGNUM TACTICAL SUPPLY 06/22/2016 49427266.82Regular 0.00

448 MARK CLEMENTI, PH.D. 06/22/2016 494281,250.00Regular 0.00

970 MC MASTER-CARR SUPPLY CO. 06/22/2016 4942954.16Regular 0.00

208 MENDO MILL & LUMBER CO. 06/22/2016 49430542.47Regular 0.00701 MICHAEL SOBIERAJ 06/22/2016 49431710.00Regular 0.00

0187 NAPA AUTO - LAKE PARTS 06/22/2016 49432873.99Regular 0.00

603 NIXON-EGLI EQUIPMENT CO. 06/22/2016 494332,087.68Regular 0.00

474 NTU TECHNOLOGIES INC 06/22/2016 494342,912.00Regular 0.00

0387 PACE ENGINEERING, INC. 06/22/2016 4943517,145.31Regular 0.00

0113 PACE SUPPLY #03391-00 06/22/2016 494361,359.58Regular 0.00

065 PAUL R. CURREN 06/22/2016 4943710,750.00Regular 0.00

053 PEOPLE SERVICES, INC. 06/22/2016 49438390.00Regular 0.00

0217 PG&E VO248104 06/22/2016 4943938,537.86Regular 0.00

117 PITNEY BOWES 06/22/2016 4944023.08Regular 0.00

252 PLAZA PAINT & SUPPLIES 06/22/2016 4944130.94Regular 0.00

0226 R.E.M.I.F. 06/22/2016 4944220,256.68Regular 0.00

0286 RAINBOW AGRICULTURAL SERVICES 06/22/2016 49443369.69Regular 0.00

786 RICOH USA, INC. 06/22/2016 4944425.96Regular 0.00

396 RICOH, USA 06/22/2016 49445471.08Regular 0.00

0276 ROYAL AUTOMOTIVE CENTER 06/22/2016 4944690.00Regular 0.00

0228 SAFETY-KLEEN CORPORATION 06/22/2016 49447239.42Regular 0.00

217 SANTA ROSA JUNIOR COLLEGE TRAINI 06/22/2016 49448148.00Regular 0.00

087 SANTA ROSA UNIFORM 06/22/2016 4944915.17Regular 0.00

218 SELVAGE CONCRETE PRODUCTS, INC. 06/22/2016 494503,448.00Regular 0.00

035 SUTTER LAKESIDE HOSPITAL 06/22/2016 49451140.00Regular 0.00

119 TRI-CITIES ANSWERING SERVICE 06/22/2016 49452193.88Regular 0.00

0244 U C C CORP RENTAL CENTER 06/22/2016 49453195.00Regular 0.00

0368 UKIAH PAPER SUPPLY, INC. 06/22/2016 49454220.13Regular 0.00


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heck Register Packet: APPKT00213-06-22-16 WARR

/22/2016 5:48:52 PM Page


220 UMPQUA BANK 06/22/2016 49455216,035.89Regular 0.00

223 UPS FREIGHT 06/22/2016 49456769.76Regular 0.00

310 USA BLUE BOOK 06/22/2016 49457987.22Regular 0.00

815 VALLEY TOXICOLOGY SERVICES INC 06/22/2016 49458170.00Regular 0.00

109 VERIZON WIRELESS 06/22/2016 49459154.80Regular 0.00

0164 WESTGATE PETROLEUM CO., INC. 06/22/2016 494601,018.04Regular 0.00

697 WILDA SHOCK 06/22/2016 494618,000.00Regular 0.00

Regular Checks

Manual Checks

Voided Checks

Discount

Payment

CountPayment Type

Bank Code AP BANK Summary

Bank Drafts

EFT's

61

0

0

0

0

0.00

0.00

0.00

0.00

0.00

61 0.00

Payment

400,978.57

0.00

0.00

0.00

0.00

400,978.57

Payable

Count

111

0

0

0

0

111


10/248


Page /22/2016 5:48:52 PM

Fund Name AmountPeriod

Fund Summary

998 POOLED CASH 400,978.576/2016

400,978.57


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/23/2016 6:39:16 PM Page

Check RegistLakeport, CA Packet: APPKT00216 - 06-23-13 WARRA

By Check Nu


ank Code: AP BANK-AP BANK

404 ADAMS ASHBY GROUP, LLC. 06/23/2016 494632,210.00Regular 0.00

0371 ALPHA ANALYTICAL LABORATORIES 06/23/2016 49464304.00Regular 0.00590 AT&T 06/23/2016 49465170.00Regular 0.00

0127 CLEARLAKE REDI-MIX INC. 06/23/2016 494666,744.66Regular 0.00

778 COLANTUANO, HIGHSMITH & 06/23/2016 494679,163.35Regular 0.00

127 DEPT OF JUSTICE 06/23/2016 49468368.00Regular 0.00

127 EVERBRIDGE, INC. DBA NIXLE 06/23/2016 494694,120.00Regular 0.00

421 FERRELLGAS 06/23/2016 4947028.76Regular 0.00

359 HILLSIDE HONDA 06/23/2016 49471182.15Regular 0.00

681 ICMA 06/23/2016 49472920.00Regular 0.00

514 INDUSTRIAL ELECTRIC MOTORS 06/23/2016 494732,000.00Regular 0.00

627 IT'S ABOUT TIME, INC 06/23/2016 4947485.60Regular 0.00

0171 LAKE COUNTY CHAMBER OF COMMER 06/23/2016 4947530.00Regular 0.00

0364 LAKE COUNTY ELECTRIC SUPPLY 06/23/2016 4947626.88Regular 0.00

139 LAKE COUNTY LOCK & SAFE 06/23/2016 49477595.30Regular 0.00

162 MERCER-FRASER 06/23/2016 4947811,324.84Regular 0.00800 MSDS ONLINE, INC. 06/23/2016 49479700.00Regular 0.00

0113 PACE SUPPLY #03391-00 06/23/2016 4948091.67Regular 0.00

306 PERKINS SEPTIC TANK CLEANING 06/23/2016 49481405.00Regular 0.00

0217 PG&E VO248104 06/23/2016 4948212.92Regular 0.00

618 PITNEY BOWES PURCHASE POWER 06/23/2016 49483564.92Regular 0.00

130 POLESTAR COMPUTERS 06/23/2016 494841,915.71Regular 0.00

717 PUBLIC ENGINES, INC. 06/23/2016 494851,425.60Regular 0.00

0286 RAINBOW AGRICULTURAL SERVICES 06/23/2016 4948662.07Regular 0.00

396 RICOH, USA 06/23/2016 49487659.54Regular 0.00

031 ROBERTSON & ASSOCIATES, CPA'S 06/23/2016 494881,145.00Regular 0.00

383 SHRED-IT USA LLC 06/23/2016 4948946.94Regular 0.00

133 SYAR INDUSTRIES, INC. 06/23/2016 494903,798.16Regular 0.00

552 U.S. BANK 06/23/2016 494917,636.79Regular 0.00

Regular Checks

Manual Checks

Voided Checks

Discount

Payment

CountPayment Type

Bank Code AP BANK Summary

Bank Drafts

EFT's

29

0

0

0

0

0.00

0.00

0.00

0.00

0.00

29 0.00

Payment

56,737.86

0.00

0.00

0.00

0.00

56,737.86

Payable

Count

36

0

0

0

0

36


12/248


Page /23/2016 6:39:16 PM

Fund Name AmountPeriod

Fund Summary

998 POOLED CASH 56,737.866/2016

56,737.86


13/248


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From: [email protected]

To: Hilary Britton

Subject: Re: Application 2016-018 Annual Rodeo Parade

Date: Thursday, June 23, 2016 3:01:45 PM

Attachments: image002.png

2 Police olunteers for traffic control for 1 hour at $68 per hour each. Total is $136.

A true hero is not defined simply by the uniform he or she is wearing but rather the personwho's wearing it!

-----Original Message-----From:Hilary Britton [mailto:[email protected]]Sent:Thursday, June 23, 2016 02:46 PMTo:Amanda Frazell ([email protected]),Cheryl Bennett ([email protected]), 'Cynthia Ader', 'Daniel Chance','Doug Grider', 'Executive Management', 'Gary Basor', 'Jason Ferguson', 'Jim Kennedy','Linda Sobieraj', Lori Price ([email protected]),Mark Wall ([email protected]), 'Mike Sobieraj',

Pheakdey Preciado ([email protected]), 'Rebekah Dolby', 'Ron Ladd',Tina Rubin ([email protected])Subject:Application 2016-018 Annual Rodeo Parade

Hi All,

Please find attached Application for the Annual Rodeo Parade to be held July 9th, on Main Street,

for your review.

We would like to submit this for Council approval at the July 5thmeeting, so please have your

comments back to me by June 29, 2016.

As always, thank you for your input!

Hilary Britton

Deputy City Clerk

City of Lakeport

225 Park Street

Lakeport, CA 95453

(707) 263-5615 x12

[email protected]

Thi s emai l checked wi t h McAf ee SaaS.
mailto:[email protected]:[email protected]:[email protected]://cp.mcafee.com/d/avndzgQd21J5xNMsyqemrFCXCQrFLcFL6zBMsrhKCYOCqerEECQrFLcFL6zBNUSztdVYsCephdAO4pjDm0aJapqHF-BvmH6vbCXiCmGWvFnRGNDOVJNyPZD1P_nVUQsIzAQ-LsKCCyZObzMUQsLKsJteOaaJT4-l3PWApmU6CQPqpK_9Tso73xParNKVI07qkORnjZa-Jmc-nMS8K_4yTiI0kvFnRGNCJk-lLU02roKy-Ur1vF6y0gmmfBrpOH0Qg9ThsbThud40x23uDCy05Rg-FEw2SNR3Pr31JcW09YS1VwPZhttp://cp.mcafee.com/d/k-Kr41EidEIee3AjhOPtcTsSztdVBdUQsK3zqdQTCkPhPt54SztdVBdUQsKf6QrFLfzANPa9ICgzasWM1lFjbltfQHWRoPVsTqkORnjZa-Jmc-ndKcmvIUevW_f6zBAsCDRXBQQQnKhsu76zBZPBHFShhlKUDOEuvkzaT0QSyrjdTVeXz0UsepjudTdAVPmEBC5etSTAaRaYLySAvFwBapoLlQK5ta-JmcYhhKUyqemnDzhOYOyeudybLN8JQH057WlZqIpHlfBr-00CSbELK6MnWhEw45BzVmSsGMd42tQn2ZQnzh08gwTFVEw1tkfGq80JItgYSMMrSBbPmailto:[email protected]:[email protected]:[email protected]


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RESOLUTION NO. (2016)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT

APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF LAKEPORT AND THE LAKEPORT POLICE OFFICERS ASSOCIATIONFOR THE PERIOD JULY 1, 2016 THROUGH JUNE 30, 2018,

AND AUTHORIZING ITS EXECUTION

WHEREAS, the City of Lakeport has bargained with the Lakeport Police Officers

Association on matters of employment including wages, hours and the terms and conditions of

employment for those employees; and

WHEREAS, the terms and conditions contained herein have been negotiated by the City

of Lakeport and the Lakeport Police Officers Association and such terms and conditions have

been agreed upon by both parties; and

WHEREAS, this Memorandum of Understanding includes all terms and conditions of

employment with respect to wages, hours, and working conditions applicable to the City of

Lakeport Police Officers Association beginning July 1, 2016 through June 30, 2018;

THEREFORE, BE IT RESOLVEDthat the City Council of the City of Lakeport hereby

approves the attached Memorandum of Understanding for the City of Lakeport Police Officers

Association for the period July 1, 2016 through June 30, 2018, and authorizes the City Manager

to execute this Memorandum of Understanding on behalf of the City.

The foregoing Resolution was passed and adopted at a regular meeting of the City

Council on the 5th day of July, 2016, by the following vote:

AYES:

NOES:

ABSTAINING:

ABSENT:

___________________________________MARC SPILLMAN, Mayor

ATTEST:

_______________________________

KELLY BUENDIA, City Clerk


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MEMORANDUM OF UNDERSTANDINGBETWEEN

LAKEPORT POLICE OFFICERS ASSOCIATION

AND

CITY OF LAKEPORT

JULY 1, 2016 THROUGH JUNE 30, 2018


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TABLE OF CONTENTS

ARTICLE 1. DEFINITIONS ................................................................................................................ 1

1.1 Employer ....................................................................................................................................... 11.2 Association .................................................................................................................................... 1

1.3 Employee ...................................................................................................................................... 1

ARTICLE 2. RECOGNITION .............................................................................................................. 1

ARTICLE 3. HIRING PROVISIONS ..................................................................................................... 2

3.1 Non-Discrimination ....................................................................................................................... 2

3.2 Employment .................................................................................................................................. 2

ARTICLE 4. CITY RIGHTS ................................................................................................................. 2

ARTICLE 5. EMPLOYEE RIGHTS ....................................................................................................... 3

ARTICLE 6. WAGES, HOURS AND WORKING CONDITIONS ............................................................... 3

6.1 Salaries .......................................................................................................................................... 3

6.2 Additional Incentives .................................................................................................................... 4

6.3 Uniform Allowance and Equipment Issuance ............................................................................... 4

6.4 Retirement .................................................................................................................................... 5

6.5 Work Day/Work Period ............................................................................................................... 11

6.6 Overtime ..................................................................................................................................... 12

6.7 Sick Leave Accrual and Compensation for Unused .................................................................. 12

6.8 Holidays ....................................................................................................................................... 13

6.9 Bereavement Leave .................................................................................................................... 14

ARTICLE 7. INSURANCES .............................................................................................................. 14

7.1 Insurance Premiums ................................................................................................................... 14

7.2 PORAC Life Insurance Plan .......................................................................................................... 15

7.3 REMIF EAP ................................................................................................................................... 15

7.4 State Disability Insurance ............................................................................................................ 15

ARTICLE 8. PRIOR MOUS, RESOLUTIONS, ORDINANCES AND PRACTICES ....................................... 15

ARTICLE 9. CONTENT, TERMS AND RECOMMENDATIONS ............................................................. 15

9.1 Severability .................................................................................................................................. 15

9.2 Term ............................................................................................................................................ 15

9.3 Parties Agree to Recommend MOU ............................................................................................ 169.4 Agreement to Meet and Confer .................................................................................................. 16


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MOU BETWEEN LPOA AND CITY OF LAKEPORT PAGE 1

MEMORANDUM OF UNDERSTANDING

BETWEEN LAKEPORT POLICE OFFICERS ASSOCIATION

AND CITY OF LAKEPORT

JULY 1, 2016 THROUGH JUNE 30, 2018

This Memorandum of Understanding is made and entered into in the City of Lakeport, County

of Lake, State of California (hereafter CITY), and representatives of the Lakeport Police Officers

Association (hereafter LPOA) pursuant to Government Code Section 3500 et seq. and the

Employer Employee Relations Resolution of the City of Lakeport. In accordance with the

Employer-Employee Relations Policy of the City of Lakeport, located in the City of Lakeport

Personnel Rules, the City Manager, and or designee(s), is the Employee Relations Officer for the

City of Lakeport.

The parties acknowledge that they have met and conferred in good faith, have freelyexchanged information, opinions, proposals and counter proposals and in all respects fulfilled

their obligations under law to meet and confer in good faith.

This Memorandum of Understanding (MOU) is the product of the above-described meeting and

conferring process. Representatives of the City agree to present this Memorandum of

Understanding to the City Council for determination, and representatives of the Lakeport Police

Officers Association agree to present this Memorandum of Understanding to their membership

for acceptance and approval.

ARTICLE 1. DEFINITIONS

1.1 Employer

The term City referred to herein shall be the City of Lakeport.

1.2 Association

The term Association referred to herein shall be the Lakeport Police Officers

Association.

1.3 Employee

The term Employee referred to herein shall be all full time employees of the City of

Lakeport listed in Article 2 of this MOU.

ARTICLE 2. RECOGNITION

The City hereby recognizes the Association as the sole and exclusive bargaining agent for the

classes list below, for all matters within the scope of representation:

Police Officer I, II, III

Sergeant


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ARTICLE 3. HIRING PROVISIONS

3.1 Non-Discrimination

No employee covered by this agreement shall be discriminated against by the City, or by

the Association, by reason of race, color, religion, age, national origin, ancestry,

citizenship, sex, gender, sexual identity, physical or mental disability, medical condition,

marital status, sexual orientation or any other basis protected by law.

3.2 Employment

The City shall not discharge or otherwise discriminate against any employee by reason

of Association activities not interfering with the proper performance of his/her work.

ARTICLE 4. CITY RIGHTS

It is understood and agreed that the City retains all of its powers and authority to manage

municipal services and the work force performing those services. It is agreed that during the

term hereof, the City shall not be required to meet and confer on matters which are solely a

function of management, including the right to:

a. Determine and modify the organization of City government and its constituent

work units.

b. Determine the nature, standards, levels, and mode of delivery of services to be

offered to the public.

c. Determine the methods, means, and the number and kinds of personnel by

which services are to be provided.

d. Determine whether goods or services shall be made or provided by the City, or

shall be purchased, or contracted for.

e. Direct employees, including scheduling and assigning work, work hours, and

overtime.f. Establish employee performance standards and to require compliance therewith.

g. Discharge, suspend, demote, reduce in pay, reprimand, withhold salary increases

and benefits, or otherwise discipline employees, subject to the requirements of

applicable law.

h. Relieve employees from duty because of lack of work or lack of funds or for

other legitimate reasons.

i. Implement rules, regulations, and directives consistent with law and the specific

provisions of this MOU.

j. Take all necessary actions to protect the public and carry out its mission in

emergencies.k. Determine the content of job classifications.

l. Contract out and transfer work out of the bargaining unit.

Decisions under this Article shall not be subject to the grievance procedure located in the City

of Lakeport Personnel Rules.


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ARTICLE 5. EMPLOYEE RIGHTS

Employees of the City shall have the right to form, and participate in the activities of the

employee organizations of their own choosing for the purpose of representation of all matters

of employer-employee relations, including, but no limited to wages, hours, and other terms and

conditions of employment. Employees of the City also have the right to represent themselves

individually in their employment relations with the City. No employee shall be interfered with,intimidated, restrained, coerced or discriminated against by the City or by an employee

organization because of his/her exercise of these rights.

ARTICLE 6. WAGES, HOURS AND WORKING CONDITIONS

6.1 Salaries

6.1.1 There shall be a ten percent (10%) increase to base salary effective July 16, 2016

for employees covered by this agreement. Salary Schedules are attached to this

Memorandum of Understanding. Salaries have been rounded up or down to the

nearest dollar.

6.1.2 Field Training Officer Those qualified and assigned FTO duties will receive a 5%

bonus pay differential for the actual time spent in the supervision and training of

new police officers during their field training only.

6.1.3 Shift Differential Pay Those working shifts designated by management as

swing shift or graveyard shift will be paid $.83 per hour for those hours

worked within the designated shift. For example, a typical swing shift would be

hours worked between 4:30 p.m. and 2:30 a.m. and

a typical graveyard shift would be hours worked between 8:30 p.m. and 6:30 a.m.

Any officer assigned to Swing or Graveyard shift, who is called in early or held

over beyond the assigned shift is not entitled to the shift differential for hours

beyond the assigned shift. However, appropriate overtime will be paid, if

required. As an example, an officer assigned to Graveyard shift who is asked to

report to work two hours early for operational needs, would be paid overtime, if

required, on the additional two hours but shift differential would only apply for

the normal ten hours. While the department works the 4-10 schedule, there

should be no more than ten hours of shift differential pay per shift.

6.1.4 Sixth Step- After an employee has been at the E step of a certain Range for two

(2) years, that employee shall be elevated to the F step which shall reflect a 5%

salary increase.

6.1.5 Canine Officer It is recognized that the officer who has the responsibility for

the police dog has additional duties associated with the care and feeding of the

animal. The City therefore wishes to fairly compensate the individual for these


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special tasks not associated with the regular responsibilities of a police officer, to

comply with the Fair Labor Standards Act (FLSA). The City will pay the canine

officer an additional two (2) hours per week for these specific tasks.

6.1.6 Merit Increase Employees are not eligible for a merit increase from step A to

step B until the twelve-month anniversary i.e. end of probation.

6.1.7 Signing Bonus A one-time, cash payment of $2,500 will be paid on the first full

pay-period after January 1, 2017. The payment will be afforded to all members

covered by this agreement and employed on January 1, 2017. The one-time

payment meant to retain employees; is taxable income; and is unrelated to merit

or services performed.

6.1.8 Investigations - An Officer assigned to Investigations shall receive a premium of

5% of base wage for the Pay-period(s) so assigned, effective.

6.2 Additional Incentives

6.2.1 POST Certification Incentive The City shall add to the base salary of each

permanent full time employee who has been awarded an Intermediate and/or

Advanced Certificate from POST the following amounts with maximum incentive

not to exceed 5%:

POST Intermediate Certificate 2.5%

POST Advanced Certificate 2.5%

POST Intermediate and Advance Certificate 5%

6.2.2 Acting Pay Employees directed to work in a higher classification shall, after

fifteen (15) days in such assignment during a twelve (12) months period, receive

a five percent (5%) adjustment in base pay for the duration of the assignment.

6.3 Uniform Allowance and Equipment Issuance

6.3.1 The City agrees to pay uniform allowance as follows: Police

Officers/Sergeants: $817.50 per fiscal year. Payment of 1/24th of the uniform

allowance shall be included with the employee paycheck.

6.3.2 City shall provide each sworn employee an initial issuance and replace as City

deems necessary all state mandated safety equipment: including the followingitems:

Soft body armor vest Sam Browne belt

Service weapon and service ammunition Rain gear

Holster Chemical agent and holder

Handcuffs and case Whistle

Flashlight Helmet and Face Shield


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All such equipment shall be selected by and remain the property of the City and

shall be returned upon the request of the City.

6.3.3 Take Home Vehicle - Management shall authorize and control official use of

vehicles through department policy. Take home vehicles shall be restricted to

travel within 15 miles of the Police Department building.

6.4 Retirement

6.4.1 On or about July 1, 2012, the Citys contract with PERS shall be amended to

provide retirement benefits under the Public Employees Retirement System

plan commonly know as 3% @ 55. The Citys plan shall also provide highest final

year compensation factor and conversion of unused sick leave to service credit.

IRS provision 414 (h)(2) shall also be implemented to provide for payment of

employees share of PERS premium from non-taxed dollars. Employees shall pay

the full employees share of PERS premiums. The City shall pay the full employer

share of PERS premiums.

The Public Employees' Pension Reform Act of 2013 (PEPRA) and related Public

Employees' Retirement law amendments in Assembly Bill 340 became law on

September 12, 2012 and the provisions were effective January 1, 2013.

The City and LPOA agree to implement all PEPRA provisions, and all applicable

amendments thereto. Effective January 1, 2013 all employees defined by PEPRA

as "new members" shall pay 50% of the total normal cost for the new Safety

PERS pension formula 2.7%@57, which is currently 11.5% of reportable

compensation, with a three-year final compensation period. "Classic members"(employees hired prior to January 1, 2013) will retain the 3%@55 Safety PERS

formula, which is a 9% employee contribution, with a one-year final

compensation period.

The PEPRA defines a "new member" as : a) A new hire who is brought into

CalPERS membership for the first time on or after January 1, 2013, and who has

no prior membership in any California public retirement system; b) A new hire

who is brought into CalPERS membership for the first time on or after January 1,

2013 and who is not eligible for reciprocity with another California public

retirement system; c) A member who first established CalPERS membership prior

to January 1, 2013, and who is rehired by a different CalPERS employer after abreak in service of greater than six months.

6.4.2 Retirement Medical Benefit (Tier 1)To be eligible to continue in the City

group medical plans, employees must have ten (10) or more years of continuous

service with the City: For regular, full-time employees hired before April 5, 1999

retiring from the city of Lakeport with Service or Industrial Injury Retirement,


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City agrees to offer and provide/pay the appropriate premium(s) for retiree and

eligible dependent(s) medical insurance under the following conditions:

6.4.2.1 To be eligible the retiree and dependent(s) must have been enrolled in

the Citys medical plan prior to the effective date of retirement and

continuing eligibility information for dependent(s) must be provided

annually.

6.4.2.2 Retirement as used in this MOU shall mean separation from city

service due to, voluntary retirement, retirement due to the

employees sustaining an industrial injury or retirement through a

reduction in force (layoff) where the employee otherwise meets all

requirements for receipt of retiree health benefits under these rules.

This addition is not changing the rule that an involuntary termination

from city service as a result of discipline precludes the entitlement to

any retiree benefits under this section but to further define

involuntary separations from service where retiree health benefits

may be paid to POA members.6.4.2.3 To be eligible the retiree and dependent(s) must elect to continue with

such coverage immediately upon retirement of eligible

employee. Thereafter retiree and dependent(s) are ineligible to

participate in the Citys offered program.

6.4.2.4 To continue eligibility retiree and dependent(s) shall enroll in Medicare

and/or MediCal or any other welfare benefit program for which

eligible as soon as eligible. The City does not pay for Medicare A or B

but will continue contribution to the health insurance programoffered

through Citys primary health insurance planprovided the employee

enrolls in relevant public health benefit program described above andfor prescription drug coverage also enrolls in Medicare part D. This

requirement shall also apply to eligible dependent(s).

6.4.2.5 Under the Consolidate Omnibus Budget Reconciliation Act (COBRA) of

1985, certain qualifying events allow qualified retiree eligible

dependents to continue enrollment in a group health benefit, for a

specific limited time. This is separate from the retiree health care

program. Nevertheless, the City will fully comply with the COBRA

requirements should a retirees dependents become eligible.

6.4.2.6 If the City changes the primary health insurance plan after effective

retirement date of eligible retiree, retiree and dependent(s) must

change to new plan or lose retiree coveragebenefit. (Note: employees represented by Lakeport Police Officers

Association unit have been provided permission to enroll in Operating

6.4.2.7 Engineers medical program and retirees from that unit meeting above

criteria would be allowed to remain in that program as long as

continuing unit represented employees stay in that program. All other

current City employees and eligible retirees are enrolled in REMIF

administered Blue Cross program.)


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6.4.2.8 City contribution toward retiree and dependent(s) premiums shall not

exceed the maximum premium that the City contributes for the City

sponsored plan for active employees.

6.4.2.9 The benefits provided under this section will continue for such retired

employees and their legal dependent(s), if any, while said retired

employee is alive. In the event of the retired employees death,

coverage will continue for the spouse until the spouse dies or

remarries. In addition, the benefits provided under this section will

continue for said retired or deceased employees legal dependent

children who qualify as an Internal Revenue Service dependent until

such children reach the age of disqualifications as stated in the current

health plan contract or the spouse remarries, whichever occurs

earliest.

6.4.2.10 Continuous service is defined as consecutive years of regular, full-time

employment with the City. Any separation from City employment will

void any previous accrual towards length of continuous service for

purposes of this section, unless otherwise waived by the City Managerand due to extenuating circumstances. Layoffs with subsequent

restoration and approved City paid or unpaid leaves do not constitute

separation from City service for the purpose of this section.

6.4.2.11 Any retired employee who, after retirement from City, becomes

employed elsewhere and is covered by medical insurance by his/her

new employer, said coverage provided by City to the retired employee

will be considered secondary to the coverage provided by his/her new

employer, his/her new employers coverage shall be considered

primary.

6.4.2.12 Any spouse of a deceased employee or deceased retired employeewho is receiving benefit coverage as provide under this section,

becomes employed and is covered by medical benefits by his/her

employer, said coverage provided by City will be considered secondary

to the coverage provided by the spouses employer, and his/her

employers coverage shall be considered primary.

6.4.2.13 Retirement Medical Benefit (Tier 1A) Employees retiring after

7/1/2016, will be subject to the following exceptions:

o The benefit will extend to the retiree only. Dependents may

not enroll in the plan.

o The benefit amount (city contribution) is set at $550 per

month for an early retiree (pre-Medicare) and $350 per monthfor retirees who have attained the age of 65 or have otherwise

become eligible for Medicare.

o All other provisions in this section remain in force.

6.4.3 Retirement Medical Benefit (Tier 2)To be eligible to continue in the City group

medical plans, employees must have ten (10) or more years of continuous service


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with the City: For regular, full-time employees hired after April 5, 1999 but

before July 1, 2005, retiring from the City of Lakeport with Service or Industrial

Injury Retirement, City agrees to offer and provide/pay towards the appropriate

premium(s) for retiree and eligible dependent(s) medical insurance under the

following conditions:




annually.

6.4.3.2 Retirement as used in this MOU shall mean separation from city






from city service as a result of discipline precludes the entitlement toany retiree benefits under this section but to further define


may be paid to LEA members.

6.4.3.3 To be eligible the retiree and dependent(s) must elect to continue with

such coverage immediately upon retirement of eligible

employee. Thereafter retiree and dependent(s) are ineligible to

participate in the Citys offered program.

City contribution towards retiree and dependent(s) medical coverage

benefit for those retiring with Service Retirement is based on thefollowing formula:

Years of Continuous Service % of Cost Covered by City

12 40

15 60

18 80

21 100

City contribution towards retiree and dependent(s) medical coverage

benefit for those retiring as a result of industrial injury is based on the

following formula

Years of Continuous Service % of Cost Covered by City

5 plus 50

10 plus 100




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but will continue contribution to the health insurance program offered

through Citys primary health insurance planprovided the employee

enrolls in the applicable public health benefit program described above

and for prescription drug coverage also enrolls in Medicare part

D. This requirement shall also apply to eligible dependent(s).









change to new plan or lose retiree coverage

benefit. (Note: employees represented by Lakeport Police Officers

Association unit have been provided permission to enroll in OperatingEngineers medical program and retirees from that unit meeting above

criteria would be allowed to remain in that program as long as

continuing unit represented employees stay in that program. All other

current City employees and eligible retirees are enrolled in REMIF

administered Blue Cross program.)

6.4.3.7 City contribution toward retiree and dependent(s) premiums shall not

exceed the maximum premium that the City contributes for the City

sponsored plan for active employees.

6.4.3.8 Continuous service is defined as consecutive years of regular, full-time

employment with the City. Any separation from City employment willvoid any previous accrual towards length of continuous service for

purposes of this section, unless otherwise waived by the City Manager

and due to extenuating circumstances. Layoffs with subsequent

restoration and approved City paid or unpaid leaves do not constitute

separation from City service for the purpose of this section.





employer, his/her new employers coverage shall be considered

primary.6.4.3.10 Any spouse of a deceased employee or deceased retired employee

who is receiving benefit coverage as provide under this section,






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6.4.3.11 Retirement Medical Benefit (Tier 2A) Employees retiring after

7/1/2016, will be subject to the following exceptions:

The benefit will extend to the retiree only. Dependents may not

enroll in the plan.

The benefit amount (city contribution) is set at $550 per month for

an early retiree (pre-Medicare) and $350 per month for retirees

who have attained the age of 65 or have otherwise become eligible

for Medicare.

The city contribution of $550 or $350 shall be awarded to

employees having attained the requisite 21 years of service and in

the 100% category detailed in section 6.4.3.3. (An employee with

12 years of service would receive 40% of the city contribution).

All other provisions in this section remain in force.

6.4.4 Retirement Medical Benefit (Tier 3) To be eligible to continue in the City group

medical plans, employees must have ten (10) or more years of continuous service

with the City: For employees hired after July 1, 2005, and retiring from the Cityof Lakeport under Service or Industrial Injury retirement provisions, City agrees

to allow enrollment in City group medical plans at retirees expense. This option

shall cease upon death of retiree, though dependent(s) shall be provided COBRA

or other legally required notice and benefits if they choose to stay in City group

medical plan for the period of such COBRA benefit.




annually.6.4.4.2 Retirement as used in this MOU shall mean separation from city






from city service as a result of discipline precludes the entitlement to

any retiree benefits under this section but to further define


may be paid to LEA members.

6.4.4.3 To be eligible the retiree and dependent(s) must elect to continue with

such coverage within thirty (30) days of eligible employees retirement

date. Thereafter retiree and dependent(s) are ineligible to participate

in the Citys offered program.




but will continue contribution for companion care program if offered


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through Citys primary health insurance plan. This requirement shall

also apply to eligible dependent(s).









change to new plan or lose the ability to participate in the Citys group

insurance program.





employer, his/her new employers coverage shall be consideredprimary.

6.4.4.8 Any spouse of a deceased employee or deceased retired employee

who is receiving benefit coverage as provide under this section,





6.4.5 No Retiree Medical Benefit will be provided for employees hired after January 1,

2006, other than described above.

6.5 Work Day/Work Period

6.5.1 Work Day: The City agrees that the normal workday for all represented

members of the Association shall be 10 hours. Under unusual conditions, such as

operational necessity, emergency, light duty or training assignments,

management may temporarily shorten or extend the number of hours in a

normal workday. No regularly scheduled work day shall be less than 8 hours.

Nothing in this provision shall preclude management from scheduling in house

training sessions that are less than 8 hours in length. The City may, at its

discretion, implement the use of 3-4-12 schedule, whereby the employee worksthree 12-hour days in one week followed by four 12-hour days in the following

week.

6.5.2 Work Period: The City agrees that the normal work period for all represented

members of the Association shall be 40 hours. The work period begins at 12:00

am on Sunday and ends at 11:59 pm on Saturday. Any work day beginning on a

Saturday shall be considered to have been completed in that same work period.


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(Example: a graveyard work day beginning at 8:00 pm on a Saturday in one work

period and ending at 6:00 am on Sunday in a separate work period shall be

considered to have been entirely worked in the first period.)

6.5.3 Work Day/ Work Period School Resource Officer - Should the City allocate a

School Resource Officer position/assignment, the City reserves the right to

determine the schedule/hours of work for said position/assignment.

6.6 Overtime

6.6.1 Overtime - Any work performed in excess of a regularly scheduled work hours or

in excess of forty hours in a work period shall be compensated for at the rate of

one and one-half times. (Examples: an employee assigned to a ten hour patrol

shift shall be compensated at the overtime rate for any work in excess of ten

hours: an employee on light duty assigned eight hours per day shall be

compensated at the overtime rate for any work in excess of eight hours.) The

City Council, City Manager, or Department Head must approve all overtime.

6.6.2 Compensatory Time - Association members at their option will either be paid or

elect to accrue overtime in the form of comp time to be accrued at time and

one-half up to a maximum comp time bank of 120 hours. Once an association

member accrues the maximum of 120 hours, all additional overtime shall be paid

overtime during the fiscal year it is earned.

6.6.3 Court Time, Call Out and Staff meeting pay The minimum hours of

compensation shall be four (4) hours, paid at the overtime rate. The same

minimum of hours of compensation and rate of pay applies for any instance inwhich an employee is called to duty on other than a regular duty or continuation

shift.

To be eligible to receive court time pay, officer must actually appear for court

session to which he is subpoenaed or other wise requested to appear by District

Attorney. Officers are required to check with District Attorneys office and

Lakeport Police Department clerical staff to confirm whether case scheduled is

still to be heard that day. Any officer not checking ahead and reporting will not

be paid if the case was rescheduled or cancelled in advance of reporting for

court time.

The exception to the above is monthly or special Lakeport Police Department

staff meetings called by management that would be paid at overtime rate for

actual hours attended with minimum hours paid of one (1) hour.

6.7 Sick Leave Accrual and Compensation for Unused


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Association members shall accrue one work day of sick leave, for each calendar month

of service spent as a City employee. Such accrual shall take place on a monthly

basis. No accrual shall take place for any period in which the employee is in a non paid

status.

6.7.1. When an employee dies or is otherwise separated from City employment for any

reason, except termination for disciplinary just cause, the City shall pay for

unused sick leave as follows:

Completed Service Sick Leave Paid Off

5 through 10 years continuous service 10.0%

Start of 11th year through completion of year 15 20.0%

Start of 16th year through completion of year 20 35.0%

Start of year 21 and thereafter 50.0%

6.7.2. Buy-out of sick leave hours is at the employees normal rate of pay at the time of

conversion. If employment is terminated due to death the sick leave buy-outbenefit will be paid to the employees estate.

6.7.3. The maximum pay-out of 50% of accumulated sick leave at the time of

separation of service as defined above remains at a cash value not to exceed 800

hours.

6.8 Holidays

Association members shall be paid one work days compensation for each of the listed holidays.

Compensation for the holidays shall be paid on an annual payment system to all employeescovered by the MOU. These payment(s) shall be made on the second pay period in June and

then again on the first pay period in December. When an employee separates from City service,

for purposes of calculating holiday pay, he or she shall be paid for all holidays that have

occurred since the last holiday pay was received, through the employees last day of

employment with the City.

6.8.1. Association members shall be entitled to the following holidays with pay:

New Years Day

Martin Luther King Junior Day

Presidents DayMemorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day and Day after Thanksgiving

Christmas Eve Day and Christmas Day


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New Years Eve

6.9 Bereavement Leave

6.9.1 An employee shall receive bereavement leave of twenty-four (24) hours for an

in-state incident, or forty (40) hours for an out-of-state incident, due to the

death of his or her parent, stepparent, mother-in-law, father-in-law, spouse,

child, stepchild, adopted child, grandchild, grandparent, sister, brother, sister-in-

law, brother-in-law, aunt, uncle, niece, nephew, grandfather-in-law,

grandmother-in-law, or the death of any person residing in the immediate

household of the employee at the time of death.

6.9.2 Bereavement leave is not subject to accrual and the leave allowed pursuant to

this provision must be used for any single incident of bereavement within seven

(7) days of the time the employee first takes bereavement leave for said

incident.

6.9.3 Said bereavement leave is separate and shall not be credited against other forms

of leave. The employee shall use bereavement leave before he/she makes use of

accrued sick time.

6.10 Integration/Coordination of Leaves with State Disability Insurance - For leaves qualifying

for State Disability Insurance or Paid Family Leave, the City will allow a coordination of

leave benefits with SDI for members of the Lakeport Police Officers Association.

Coordination of benefits only applies to paid leave that is available in an employees

sick, vacation, or CTO bank and is subject to rules of SDI.

6.11 Recruitment Incentives In order to recruit qualified candidates, the City Manager or

designee may negotiate comparable accrual rates for sick leave or vacation leave but

may not offer banked time not earned at the City of Lakeport.

ARTICLE 7. INSURANCES

7.1 Insurance Premiums

The CITY agrees to pay towards the cost of LPOA unit employee health, vision, and

dental/orthodontic insurances premiums as follows:

a. Employees shall be covered by the Operating Engineers Health, Vision, and Dental

Insurance plan. During the term of this Agreement, the City shall pay 80% of the

premiums for that plan and employees shall pay the other 20% of the premiums for

that plan.

b. During the term of this agreement, LPOA shall have the right to request re-entry into

the REMIF insurances program at LPOA option.

c. In the event LPOA enrolls in insurances plan(s) with premiums exceeding the CITY

contribution amounts as noted above, the balance will be LPOA unit employees


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responsibility with such employee contribution to be made through payroll

deduction. If the premium changes on the existing plan (Plan D), the 80/20

percentage split shall remain.

d. In the event that a federal or statewide change in the delivery of medical, or vision

and/or dental insurances is institutedsuch as the creation of a statewide single

payer programCITY and LPOA agree to meet and confer over the distribution of any

savings realized or additional costs incurred by CITY for such a plan, including

potential increases/decreases in salaries and other types of compensation to

members of LPOA unit.

7.2 PORAC Life Insurance Plan

For the life insurance plan written by PORAC, the City will reimburse the sumof

$21.50/monthly per covered employee. This plan also includes Long-Term Disability

Insurance.

7.3 REMIF EAP

The City will pay the premium for the REMIF administered Employee AssistanceProgram.

7.4 State Disability Insurance

The City shall continue to reimburse Association members for 50% of the cost of State

Disability Insurance (SDI), or 0.575% of total taxable income.

ARTICLE 8. PRIOR MOUS, RESOLUTIONS, ORDINANCES AND PRACTICES

All care and diligence was used in the preparation of this comprehensive MOU. With all parties

having an opportunity for input and research, it is mutually agreed that this comprehensive

MOU will supersede all previous MOUs and practices. It is agreed that all Resolutions and

Ordinances in conflict with provisions of this MOU may be repealed by the City Council withoutfurther need for meet and confer.

ARTICLE 9. CONTENT, TERMS AND RECOMMENDATIONS

9.1 Severability

If any article or section of this Memorandum of Understanding should be invalid,

unlawful, or unenforceable by reason of any existing or subsequent enacted legislation

or by judicial authority, all other articles and sections of this Memorandum shall remain

in full force and effect for the duration of this Memorandum. In the event of

invalidation of any article or section, the City and the Association agree to meet within

thirty (30) days for the purpose of renegotiating said article or section.

9.2 Term

The term of this Memorandum of Understanding shall be from July 1, 2016 through

June 30, 2018.


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9.3 Parties Agree to Recommend MOU

The undersigned members of the Association and representatives of the City of

Lakeport, having met and conferred in good faith, have reached agreement on the items

contained herein and mutually agree to recommend to the Lakeport City Council and

the general membership of the Association that the terms of this agreement be

adopted.

9.4 Agreement to Meet and Confer

City and LPOA agree to commence negotiations for a successor Memorandum of

Understanding on or about January 1, 2018

Dated: ______________, 2016

CITY OF LAKEPORT LAKEPORT POLICE OFFICERS ASSOCIATION

_______________________________ ___________________________________

Margaret Silveira, City Manager Joe Wildman, Business Agent

___________________________________

Michael Sobieraj, Representative

___________________________________

Dale Stoebe, Representative


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CITY OF LAKEPORT - Monthly Salary Ranges wi th Steps

LAKEPORT POLICE OFFICERS ASSOCIATION

7/1/2016

Steps

Job Classification Range A B C D E F

Police Officer I 38.6 3766 3956 4159 4362 4579 4810Police Officer II 39.6 3940 4135 4345 4562 4792 5029

Police Officer III 40.6 4120 4325 4543 4770 5008 5255

Sergeant 43.6 4708 5077 5190 5453 5723 6012


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Meeting Date: 07/05/2016 Page 1 Agenda Item #VI.A.1.

CITY OF LAKEPORT

City Council

City of Lakeport Municipal Sewer District

Lakeport Redevelopment Successor Agency

Lakeport Industrial Development Agency

Municipal Financing Agency of Lakeport

STAFF REPORT

RE: Refunding (Refinancing) Certain Outstanding Former

Redevelopment Agency Bonds

MEETING DATE: 7/5/2016

SUBMITTED BY: Daniel Buffalo, Finance Director

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

It is recommended that the Successor Agency to the Lakeport Redevelopment Agency (the Agency) review

staffs recommendation and approve the refunding of certain former Redevelopment Agency bonds, and adopt

Resolution No. SA 2016 - _____, Authorizing the Issuance of Refunding Bonds, Approving the Form of Indenture

in Connection therewith and Authorizing Actions Related Thereto.

BACKGROUND/DISCUSSION:

The Agency has three obligations on its Required Obligation Payment Schedule: the 2004 Series A Tax Allocation

Bonds (2004A Bonds), the 2004 Series B Tax Allocation Bonds (2004B Bonds), and the 2008 Tax Allocation

Bonds (2008 Bonds). (collectively, Prior Obligations). The proceeds from the Prior Obligations were used to

provide funds for programs, projects and activities of benefit to property within the Agencys Lakeport

Redevelopment Project Area. The 2004A Bonds have an outstanding balance of $1,050,000 and interest rates

up to 5.25%; the 2004B Bonds have an outstanding balance of $690,000 and interest rates up to 5.65%; and the

2008 Bonds have an outstanding of $3,315,000 at interest rates up to 5.05%. The Prior Obligations mature

between 2016 and 2038 with total remaining debt service of approximately $8.81 million.

The 2004A Bonds may be called on any date at this time without penalty. The 2008 Bonds can be called on

September 1, 2017 at no penalty. The 2004B Bonds may not be redeemed early and must remain outstanding

for their remaining term. Current market interest rates estimated at approximately 3.4% and are well below the

existing bond rates and can shorten the debt service period and, therefore, provide additional property tax cash

flow to the taxing entities and the City of Lakeport (City).

Review and Analysis

City staff has been working with its consultants, NHA Advisors financial advisor, The Weist Law Firm bond

counsel, and Hilltop Securities placement agent to analyze and evaluate the refinancing opportunity for the

Agencys outstanding obligations. All three firms worked with the City on last years successful refinancing of

the Citys CalPERS Unfunded Liability Restructuring.

Since the elimination of redevelopment the State has allowed for refinancing through AB 1484 (Health and

Safety Code 34177.5) allowing a Successor Agency to issue bonds provided certain factors are met.


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Requirements include no additional interest cost and no additional principal other than the amount needed to

redeem the outstanding bonds, pay for issuance costs, and meet required debt reserves.

Based on analysis provided by various financial institutions and reviewed by our financial advisor, it was

determined that there is sufficient interest rate savings to justify beginning the approval process for issuing

refunding bonds. As part of AB 1484, there are multiple steps involved in receiving approval and issuing any

refunding bonds.

The steps necessary to issue Refunding Bonds include the following:

Successor Agency Board approval of Refunding Bond documents

Oversight Board approval of Refunding Bonds

State Department of Finance approval of financing plan and Refunding Bonds

If necessary, drafting and approval of Refunding Bond Official Statement required to sell bonds

If necessary, Refunding Bonds credit and rating process

Sale of Refunding Bonds

Close Financing and redeem old bonds

The next steps to move this transaction forward are to finalize the Financial Advisors Savings Report and send it

with this Agency Board approved form of Indenture and other documents to the California Department of

Finance (DOF). DOF will then have 65 days to review and approve of the Agency Boards and Oversight Boards

actions. At that time, the Bonds can be sold to investors and rates and terms locked in. During the 65 day

period, the finance team will evaluate whether a direct placement to a bank or a public offering to the municipal

marketplace will be utilized. If a public offering is deemed to be the best option, then an investor disclosure

prospectus known as a preliminary official statement (POS) will be developed and put before the Agency

Board for its approval. If a direct placement, no POS approval will be required.

By approving the Resolution, the Agency Board will authorize approval of the form of the Indenture which is the

document that sets the terms and conditions of the bond transaction. These terms will be finalized upon the

actual sale of the bonds to investors and that is the time when a bond purchase agreement will be executed

which will set the final interest rates, redemption provisions and other terms. It is anticipated that with Agency

Board approval of the Resolution, the sale and closing of the Refunding Bonds could be completed by August

2016.

OPTIONS:

1. Approve the recommendation as presented, adopt the associated resolution.

2. Do not approve but provide direction to staff.

FISCAL IMPACT:

None $150,000 issuance costs, 1.54 million net cash flow savings Budgeted Item? Yes No

Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $

Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other: Fund 705: RDA

Successor Agency Private Purpose Trust Fund

Comments: The cash flow savings for the remaining term of the bonds (maturity in 2038) is estimated to be

$1.54 million. That represents $1.54 million in interest that the property tax payers in the City of Lakeport and

the surrounding area will save. The net present value (NPV) of that savings would be $754,739. After applying

funds saved in the debt service reserve, the NPV of the benefit is reduced to $456,814. This is illustrated in the

following debt service comparison schedule.


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It is important to note that approximately 47% of this $1.54 million in cash flow savings would be afforded to the

Lakeport Unified School District (LUSD), which would offset the contribution to the District by the States general

fund. In other words, that 47% share of savings would benefit the State of California and not necessarily LUSD

and the property tax payers that support it.

SUGGESTED MOTIONS:

Move to approve the issuance of refunding bonds in order to refund certain outstanding bonds of the dissolved

Lakeport Redevelopment Agency, approve the execution and delivery of a form of indenture of trust relating

thereto and request oversight board approval of the issuance of the refunding bonds, request certain

determinations by the oversight board, and provide for other matters properly relating thereto

$4,380,000

Successor Agency to the Lakeport Redevelopment Agency

2016 TAB Refunding

(2004 A only & 2008 TABs)

Gross Debt Service Comparison

Date Principal Coupon Interest New D/S OLD D/S Savings

09/01/2017 85,000.00 3.400% 148,506.34 233,506.34 237,897.50 4,391.16

09/01/2018 80,000.00 3.400% 146,030.00 226,030.00 232,097.50 6,067.50

09/01/2019 85,000.00 3.400% 143,310.00 228,310.00 236,482.50 8,172.50

09/01/2020 155,000.00 3.400% 140,420.00 295,420.00 300,642.50 5,222.50

09/01/2021 155,000.00 3.400% 135,150.00 290,150.00 296,987.50 6,837.50

09/01/2022 170,000.00 3.400% 129,880.00 299,880.00 303,247.50 3,367.50

09/01/2023 170,000.00 3.400% 124,100.00 294,100.00 298,972.50 4,872.50

09/01/2024 180,000.00 3.400% 118,320.00 298,320.00 304,602.50 6,282.50

09/01/2025 180,000.00 3.400% 112,200.00 292,200.00 299,667.50 7,467.50

09/01/2026 215,000.00 3.400% 106,080.00 321,080.00 324,680.00 3,600.00

09/01/2027 320,000.00 3.400% 98,770.00 418,770.00 423,177.50 4,407.50

09/01/2028 335,000.00 3.400% 87,890.00 422,890.00 426,157.50 3,267.50

09/01/2029 340,000.00 3.400% 76,500.00 416,500.00 423,312.50 6,812.50

09/01/2030 355,000.00 3.400% 64,940.00 419,940.00 424,800.00 4,860.00

09/01/2031 360,000.00 3.400% 52,870.00 412,870.00 420,525.00 7,655.0009/01/2032 375,000.00 3.400% 40,630.00 415,630.00 420,737.50 5,107.50

09/01/2033 390,000.00 3.400% 27,880.00 417,880.00 420,187.50 2,307.50

09/01/2034 275,000.00 3.400% 14,620.00 289,620.00 423,875.00 134,255.00

09/01/2035 155,000.00 3.400% 5,270.00 160,270.00 421,435.00 261,165.00

09/01/2036 - - - - 348,227.50 348,227.50

09/01/2037 - - - - 353,077.50 353,077.50

09/01/2038 - - - - 351,917.50 351,917.50

Tota l $4 ,3 80 ,0 00 .0 0 - $1 ,7 73 ,3 66 .3 4 $ 6,15 3,36 6.34 $7 ,692 ,707 .50 $1 ,5 39 ,3 41 .1 6

PV Analysis Summary (Gross to Gros s)

Gross PV Debt Service Savings 754,739.84

Transfers from Prior Issue DSR Fund (300,391.67)

Contingency or Rounding Amount 2,466.04

Net Present Value Benefit $456,814.21

Net PV Benefit / - Refunded Principal -

Net PV Benefit / $4,380 ,000 Refun

Documents

070516 Lakeport City Council agenda packet