05-20-21 BOARD MEETING

05-20-21 BOARD MEETING05/20/2021 [07:30 PM-09:00 PM] @ HS Cafeteria / Public Zoom Webinar

05-20-21 BOARD AGENDA

1. MOMENT OF SILENT REFLECTION / PLEDGE OF ALLEGIANCE - Mrs.Heistand

Link to Audio Recordings

Minutes

The regular business meeting of the Dallastown Area Board of School Directors convened on Thursday, May 20, 2021 in the High School Cafeteria and through a Zoom webinar. Board Vice President Sue A. Heistand called the meeting to order at 7:31 p.m. with a moment of silent reflection on our responsibility to students, employees and taxpayers, followed by the Pledge of Allegiance.

Those who wished to consider making public comment registered within the 100-attendee maximum limitation through Zoom, while others watched it through our YouTube live-stream channel.

2. ROLL CALL & EXECUTIVE SESSION ANNOUNCEMENT

• An Executive Session, for a student expulsion and the Act 34 Report, was held prior tothis meeting.

Minutes

Mrs. Heistand announced that all board members were present except for Mr. Blevins, and that the Board met in Executive Session as described above. They also held a small reception for Miss Rodriguez who was attending her last board meeting of the school year. She thanked her for sharing the student perspective.

ATTENDEES:

• Board Members (In-person): Steven C. Bentzel, Sue A. Heistand, Sarah B. Hostler, StevenA. Kopelic, William A. Lytle, Anthony J. Pantano, Hilary S. Trout and Scott A. Wingard

• Absent Board Member: Ronald J. Blevins• Board Student Representative (In-person): Madelyn Rodriguez• Board Secretary (In-person): Lisa M. Kirby

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• Presenters (In-person): Dr. Joshua Doll, Dr. Erin Heffler, Troy Fisher and Kurt Rohrbaugh• Technology Administrators (In-person): Tom Stauffer and Beth Deitz• Other Dallastown Area School District Staff/Citizens/Guests: See attached report.

3. APPROVAL OF BOARD AGENDAMinutes

Mr. Lytle moved and Mrs. Hostler seconded approval of the Agenda.

By voice vote, the motion passed unanimously...Ayes: Steven C. Bentzel, Sue A. Heistand, Sarah B. Hostler, Steven A. Kopelic, William A. Lytle, Anthony J. Pantano, Hilary S. Trout and Scott A. Wingard

4. COMMENTS FROM THE PUBLICThe School Board and Administration welcome comments from the public.

If you wish to speak, select the "Raise Hand" option on your screen. When it is your turn to speak, the Webinar Host will inform you that you can unmute your microphone. Please state and spell your name for the record and share your address.

• Specific comments for agenda items may be addressed.• Comments for non-agenda items may be brought to the Board’s attention.• Individual comments should be limited to less than two minutes.• When several individuals wish to address the same topic, total comment time will

be limited to 30 minutes per topic.• At the School Board President’s discretion, additional time may be allowed or deferred

until the end of the meeting in order to move the meeting forward.

Minutes

Dominica Klinger read aloud a statement from several parents asking that (a) students not have to wear a mask next school year and (b) for the Board to make this an agenda topic for the next board meeting.

Margaux Pivec seconded the previous parent comment.

Jodi Brown would also like to move forward with unmasking and adding this to the Board agenda for June discussion.

Laura Gurreri, also part of the unmasking request for Dallastown students, would like it discussed at the next Board meeting.

Christina Leggio indicated that she wants her kids in school next year without masks and also wants this topic added to the Board agenda.

5. SUPERINTENDENT'S REPORT - Dr. DollAttachments

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5.20.2021 Superintendent's Report (1).pdf

Minutes

• In celebration of National School Nurse Day, he acknowledged the critical role our schoolnurses and health assistants play in the health and safety of our district.

• In regards to COVID-19:o He reviewed the mitigation updates between May 4th-15th and the latest

clarification that school districts should continue to use face coverings and socialdistancing for at least the remainder of the 2020-21 school year.

o Therefore, through June 10th, the District will continue with contact tracinginvestigations and refer to PDE's recommendations for school closure as a guide.

o However, with the modifications to outdoor gathering capacities, the District willnow hold one Commencement Ceremony for the Class of 2021 on Tuesday, June8th, at 6:30 p.m. and each graduate will receive eight tickets for his/her familyand friends.

o For hopefully the last time in a board meeting, he shared the latest dashboardand 14-day rolling totals.

• Lastly, he highlighted upcoming school and district calendar reminders.

6. SPECIAL PRESENTATION(S):6.a. Recognition of Eighteen (18) Retiring Staff Members - Mr. Fisher / Mrs. Heistand /Dr. Doll

A "Resolution of Appreciation" is recommended for the following individuals who have announced their retirement:

Attending First Name Last Name Position Bldg 2020-2021 Retirement Date

PSERS Yrs of

SvcTEACHERS:

No Michael Minich 6th Grade IS End of 20-21 20.00Yes Joseph Monti Alt Ed/Cyber HS End of 20-21 16.91

Yes Maureen Smith Health & Physical Education MS End of 20-21 22.00

SUPPORT:No Kay Bentzel Maintenance B&G October 2, 2020 26.52No Charles Brent Maintenance B&G June 25, 2021 15.00Yes Joann Brown Secretary IS August 13, 2021 31.00Yes Tana Enterline Health Assistant LH June 10, 2021 28.90No Marcia Feehan Health Assistant IS June 11, 2021 4.00No Kathy Geist Custodian MS May 28, 2021 5.00No Deborah Greener Human Resources Coord Admin January 4, 2021 29.69No William Hammond Maintenance Mechanic B&G December 31, 2020 11.42No Thomas Knaub Custodian IS January 8, 2021 12.52No Sherry Kopp Custodian HS July 27, 2020 31.13No Vickie McWilliams Custodian HS May 31, 2021 11.00

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No Gary Pepo Custodian OV October 30, 2020 5.32No Stephen Rinehart Custodian IS February 2, 2021 20.02No Theodore Sult, Sr. Head Custodian OV August 7, 2020 17.12No Dolly Wheeler Learning Support Para OV June 10, 2020 19.00 TOTAL YEARS: 326.55

Minutes

Dr. Doll acknowledged the 326.55 combined years of service in education by 18 Dallastown family members, and thanked them for their dedication to our school community. The video that was then played was coordinated through Mr. Fisher and Mrs. Montgomery, and Mr. Fisher acknowledged the altered practice of principals and department directors recognizing retirees by video -- an impact of the pandemic.

After the video, Mr. Fisher noted the challenge the District will have in replacing the talents and experience of these individuals. He called attention to the framed plaques with the Resolution of Appreciation that are available in the Human Resources office, which Mrs. Heistand read aloud.

Retiree Tana Enterline thanked the school board, administration, many staff and the children she has served; it has been her honor and privilege. Dr. Doll acknowledged she was one of the district's first health assistants and wished her well.

6.b. YCAL School Director Recognition and Career Opportunities Offered - Dr. Doll

• Plaques: Mr. Blevins, Mrs. Heistand and Mr. Lytle• Video: https://youtu.be/Yp3XW0d9q2g

Minutes

With the cancellation of the York County Alliance for Learning's annual dinner, Executive Director Kevin Appnel still wished to recognize York County school directors. This included the 2021 Service Award to three of our board members for their 10 years of dedication to DASD. Dr. Doll handed out the YCAL plaques and encouraged all board members to watch the linked video which highlights board participation as well as the career development opportunities offered by YCAL.

7. CONSENT ITEMS:

Minutes

Mr. Fisher affirmed there were no changes to the Personnel Report since Tuesday.

Mr. Lytle moved and Mr. Kopelic seconded approval of the Consent Items.

By voice vote, the motion passed unanimously...

Ayes: Steven C. Bentzel, Sue A. Heistand, Sarah B. Hostler, Steven A. Kopelic, William A. Lytle,

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Anthony J. Pantano, Hilary S. Trout and Scott A. Wingard

________________________ _____________________ _______________________

President Secretary Treasurer

7.a. Board Minutes: Previous Meeting(s)Attachments

CONSENT - Board Minutes 04-22-21.pdf

7.b. Treasurer's ReportAttachments

CONSENT - Treasurers Report April 2021.pdf

7.c. Expenditures ReportAttachments

CONSENT - Expenditures Report 04-30-21.pdf

7.d. Revenue ReportAttachments

CONSENT - Revenue Report 04-30-21.pdf

7.e. AP Check Register

General Fund

$ 1,508,095.07

Cafe Checks

$ 2,707.16

2017 Bond Fund

$ 628,301.24

Internal Service Fund

$ 62,906.71

Payroll$ 1,391,847.95

PNC Easy Procure

$ 18,831.54

AttachmentsCONSENT - AP Check Register 05-20-21 - LIST OF BILLS.pdf

CONSENT - AP Check Register 05-20-21 - DETAILS.xlsx

7.f. Personnel ReportAttachments

CONSENT - Personnel Report - FINAL 05-20-21 updated.pdf

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7.g. Rental RequestsAttachments

CONSENT - SB_Rental_Approvals_May_20_2021.pdf

7.h. Food Service Fund Statement of OperationsAttachments

CONSENT - Food Svc Fund Stmt of Ops-April 2021.pdf

CONSENT - Food Svc Meals served by month-April 2021.pdf

7.i. Updated Job Description: Data Management Supervisor

• As presented and discussed at 5/13 HR Committee Meeting.

AttachmentsCONSENT - Data Management Supervisor Job Description 05.13.21.pdf

7.j. Equipment Disposal WorksheetAttachments

CONSENT - Equipment Disposal Worksheet 05-10-21.pdf

7.k. Administration's Recommendation for the Expulsion of One Student

7.l. Donation of $11,259.61 from The Giant Company to support DASD Food-based Programs

8. ACTION ITEM(S):

8.a. Approval of 2021-22 Textbook Recommendation - Dr. Heffler

As recommended at the 4/15 Finance Committee Meeting and following 30-day public review...

• Two Replacements: AP Psychology and Algebra II• Renewal: Glencoe Math

AttachmentsINFO-ACTION - 2021-22 DASD Textbook Information.pdf

Minutes

She reported that no members of the public asked to review the textbooks and recommended them for Board approval as presented last month.

Mr. Pantano noted that 39.7% of other districts from across the state are postponing textbook purchases due to budgetary concerns. Because of his expressed fiscal concerns, he shared that he would be voting "no" on this item.

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Mr. Bentzel moved and Mrs. Hostler seconded approval of Action Item 8a.

By voice vote, the motion passed 7 to 1...

• Ayes: Steven C. Bentzel, Sue A. Heistand, Sarah B. Hostler, Steven A. Kopelic, William A. Lytle, Hilary S. Trout and Scott A. Wingard

• Nays: Anthony J. Pantano

8.b. Approval of 2021-22 Parent-Student Handbooks - Dr. Heffler

• As recommended at the 4/22 Board Meeting.• The Cyber/WCA Handbook will be brought to the Board after input from new

hires, etc.

AttachmentsINFO-ACTION - 2021-22 K-3 ParentStudent Handbook.pdf

INFO-ACTION - 2021-22 DAIS ParentStudent Handbook.pdf

INFO-ACTION - 2021-22 DAMS ParentStudent Handbook.pdf

INFO-ACTION - 2021-22 DAHS ParentStudent Handbook.pdf

Minutes

She reiterated the April recommendation for the K-3, intermediate, middle and high school handbooks and the status of the Cyber/WCA handbook, noting that all will be available digitally.

Mr. Bentzel moved and Mr. Kopelic seconded approval of Action Item 8b.


Ayes: Steven C. Bentzel, Sue A. Heistand, Sarah B. Hostler, Steven A. Kopelic, William A. Lytle, Anthony J. Pantano, Hilary S. Trout and Scott A. Wingard

8.c. Approval of Three (3) Items from April Meetings: No Changes - Mrs. Heistand / Dr. Doll / Dr. Heffler

Motion: To approve all three (3) items under Action Item 8c as recommended at the 4/22 Board Meeting and described below....

1. Safe Schools MOU with PA State Police and York Area Regional Police Department, July 1, 2021 - June 30, 2022.

2. Annual Election of Board Treasurer: Mr. Kurt Rohrbaugh, July 1, 2021 - June 30, 2022.

3. Election of Board Secretary, Lisa Kirby, and Asst. Board Secretary, Jamee Robinson, July 1, 2021 - June 30, 2025.

Attachments

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INFO-ACTION - MOU between PA State Police, YARPD and DASD - 07.01.21-06.30.23.pdf

Minutes

Mrs. Heistand summarized the three items included in this action item for voting efficiency.

Mr. Lytle moved and Mr. Kopelic seconded approval of all three (3) items under Action Item 8c as recommended at the 4/22 Board Meeting and described below....

1. Safe Schools MOU with PA State Police and York Area Regional Police Department, July 1, 2021 - June 30, 2022.

2. Annual Election of Board Treasurer: Mr. Kurt Rohrbaugh, July 1, 2021 - June 30, 2022.

3. Election of Board Secretary, Lisa Kirby, and Asst. Board Secretary, Jamee Robinson, July 1, 2021 - June 30, 2025.



8.d. Appointment of Fox Rothschild LLP as solicitor for the Dallastown Area School District for the time period of July 1, 2021, through June 30, 2022, - Mrs. Heistand / Dr. Doll

As recommended at the 5/13 Finance Committee Meeting and based upon the following...

• A base hourly rate of $200.00.• Alternate rates in accordance with this Engagement Letter.• Rates as established by the insurance carrier where Fox Rothschild LLP is an

approved provider.• HIPAA Business Associate Agreement between the District and Fox Rothschild

LLP as the result of Fox Rothschild LLP handling cases that involve protected health information on behalf of the District.

AttachmentsINFO-ACTION - Solicitor - Fox Rothschild Engagement Letter 119401993_1-C1.pdf

INFO-ACTION - Solicitor - Fox Rothschild HIPAA Agmt 119448102_1-C1.pdf

Minutes

Dr. Doll reiterated the one-year term and same fee structure as previous years.

Mr. Kopelic noted that while he had some concerns, he has also heard the positive feedback.

Mr. Pantano moved and Mr. Lytle seconded approval of Action Item 8d.

By voice vote, the motion passed 7 to 1...

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• Ayes: Sue A. Heistand, Sarah B. Hostler, Steven A. Kopelic, William A. Lytle, Anthony J. Pantano, Hilary S. Trout and Scott A. Wingard

• Nays: Steven C. Bentzel

8.e. Food Service: Approval of 2021-22 Meal and A la Carte/Cafe Pricing - Mr. Rohrbaugh

As presented and discussed at the 5/13 Finance Committee Meeting.

Attachments5B 2021-22 Meal Price History.pdf

5B 2021-22 A la Carte and Cafe Pricing.pdf

Minutes

He reiterated that while meals will be free for students, we are still required to approve the pricing.

Mr. Wingard moved and Mr. Pantano seconded approval of Action Item 8e.

By voice vote, the motion passed...


9. INFORMATION ITEM(S):

9.a. Report from Student Representative - Miss Rodriguez Attachments

INFO - Student Report-May 20, 2021.pdf

Minutes

For her last report, Miss Rodriguez highlighted the goals of the new Creative Writing Club; the Period Product Drive being hosted by the Girls Learn International Club in partnership with Health STAT; the Spring Shorts Festival which showcases the talents of the Video Production Club; the collection of pictures and stories for the Senior Edition of the Beacon; and Student Council's film production of Mr. DHS and preparations for next year's membership applications and elections.

Mrs. Heistand and Dr. Doll commended her service to the Board.

9.b. Bank Depositories and Cooperative Purchasing Vendors for 2021-22 School Year - Mr. Rohrbaugh

• This will be an Action Item at the 6/17 Board Meeting.

AttachmentsINFO-ACTION - List of Bank Depositories and Coop Purch Vendors for 2021-2022.pdf

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Minutes

For Mr. Kopelic, he explained that each business is utilized for different services and that the recommendation is to continue with the same list as this year.

9.c. Finance Committee Report: 5/13 Meeting - Mrs. HeistandAttachments

INFO - Finance Committee Minutes 05-13-21.pdf

Minutes

She mentioned the 2020-21 Budget Projection and monthly updates, and the special board meeting to pass the 2021-22 Proposed Final Budget.

9.d. Process Improvements Task Force Report: 5/10 Meeting - Mr. PantanoAttachments

INFO - Task Force Report - Corporate Sponsorship Timeline.pdf

Minutes

He mentioned the following: the stop-and-jot activity from the March Retreat that was sorted into actionable items by department versus commentary; the extensive efforts to enhance our cyber academy (competitor research, survey and focus group analysis, marketing and tracking); and the year-long timeline to refine and align a corporate sponsorship program. For the latter, Dr. Doll added that it may be dependent on the approval of the stadium upgrades.

9.e. DAEF Report - Mrs. Hostler / Mr. WingardAttachments

INFO - DAEF Board Presentation 05-20-21.pdf

Minutes

Mrs. Hostler highlighted the Foundation's mission statement; its re-elected officers and committee chairs; the results of the Give Local York campaign thanks to the community contibutors; the school grants through the Allocations Committee; the scholarships to be awarded at the May 26th Awards Ceremony; and the successful merger with CTC.

Mr. Wingard mentioned these Courtyard of Honor efforts: weeding, cleaning, trimming and mulching the outdoor classroom; the mounting of honoree plaques on the stones; and meeting with Dr. Doll to discuss a fall honoree plaque purchase opportunity. For the future, DAEF will be coordinating with Major White to expand appreciation opportunities for our students with a Courtyard of Courage and Commitment.

9.f. Policy Committee Report: 5/3 Meeting & Proposed Policies, School Director Handbook - Mr. Bentzel / Dr. Heffler

• Approval of the Proposed Policies & Revised School Director Handbook will be an Action Item at the 6/17 Board Meeting following public review.

AttachmentsINFO-ACTION - Memo. Policies.Handbook for Public Review May 2021.pdf

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Minutes

He summarized that 28 policies, two board operating guidelines, three administrative regulations, two attachments and the handbooks are available for Board and public review. Questions can also be submitted to him.

Mr. Pantano indicated that he would like to meet with Dr. Heffler to express concern with some language related to the organizational sharing of medical information.

9.g. PSBA Liaison Report - Mr. Bentzel

State Legislative EDition: May 14, 2021

Minutes

He called attention to PSBA's virtual rally for charter reform on the morning of May 25th and the following legislation: SB 73 related to PSBA's mandate relief proposal; SB 664 for the parental option, by July 15th, to renew a child's school year for a learning gap, which may also extend special education services for an extra year; SB 412 offering substitute teacher flexibility; and HB 416 for optional seizure training for school nurses' continuing education credits.

9.h. LIU Board Report: 5/4 Meeting - Mrs. HeistandAttachments

INFO - LIU Board Report 2021_05_04_Dawns.pdf

Minutes

She called attention to the completion of the LIU's communication audit with 15 focus groups, 750 survey responses, and these top three strengths: student focus, being committed, and compassionate staff. Areas of focus will include defining their role and brand, re-establishing the culture, and increasing targeted communications. The positive change in LIU leadership was also recognized.

9.i. York/LIU Joint Authority - York Learning Center: 5/19 Meeting - Mrs. HeistandAttachments

INFO - York-LIU Joint Auth May 19, 2021 YLC JA Packet..pdf

Minutes

She mentioned the Authority's adoption of its lowest Budget since 2017; their Bond expiring in 2025, which will reduce expenses by $500k; and the approval of fees and construction costs for security renovations for the YLC lobby entrance.

9.j. York Adams Academy Report: 4/27 Meeting - Mrs. HeistandAttachments

INFO - York Adams Academy Report 4.27.2021 MATERIALS.pdf

Minutes

She announced that the Academy hired its new director, Ruth Ackerman, a former West York

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teacher; their graduation is scheduled for June 2nd and will include two Dallastown students; and they'll be planning for their superintendent of record's retirement (Dr. Snell, Central York SD).

9.k. York Adams Tax Bureau Report: 4/26 Meeting - Mr. WingardAttachments

INFO - York Adams Tax Bureau Report 04-26-21.pdf

INFO - York Adams Tax Bureau - Act 32 Monthly Report.pdf

Minutes

He highlighted the unexpected increase in collections, noting that DASD's information could be found on pages 54-55 of the Act 32 Report. The YATB also received a clean opinion on its audit.

9.l. Building & Capital Projects Committee Report: 4/26 Meeting - Mr. LytleAttachments

INFO - BCPC Minutes 04-26-21.pdf

Minutes

He acknowledged the attached minutes and referenced the unexpected confusion with the all-inclusive Bond Fund summary page, which will formula keys moving forward.

For the May 24th meeting, the committee will also review calculation updates and the West Campus Bid Package. Due to the voluminous size of the latter, a hard copy is available for board member review in the Administration Building. Dr. Doll added that RLPS will also be available that evening to answer questions.

9.m. York County School of Technology JOC Report: 4/22 Meeting - Mr. LytleAttachments

INFO - York Co School of Tech - JOC 2021-04-22 Mini Board Report.pdf

INFO - York Co School of Tech - NOCTI Presentation for JOC.pdf

Minutes

He missed the YSCT routine business meeting due to the conflict with our DASD board meeting and will miss our June 8th graduation since he has been asked to speak at YCST's ceremony that same night. He reported that the gym is nearing completion and will be under budget due to using less of the contingency fund than expected. He also acknowledged that Fred Kendall was the construction manager on this project.

10. CALENDAR OF BOARD EVENTS:Most meetings are open to the public and located at 700 New School Lane, Dallastown, PA 17313. Closed meetings are noted with an asterisks (*).

DATE TIME MEETING/EVENT LOCATIONMonday, May 24

6:00 p.m.

Building & Capital Projects

AD Board Room / Zoom Webinar

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Committee

Wednesday, May 26

8:30-11:00 a.m.

11:00-3:30 p.m.

Board Workshop: Team Retreat

Executive Session *

AD Board Room / Zoom Webinar

AD Board Room

Thursday, June 17

7:30 p.m. Board Meeting HS Cafeteria / Zoom

WebinarThursday, July 15


WebinarThursday, August 12


Webinar

Link to full list, last updated 3/21/2021: Meeting Dates through Aug. 2021

Minutes

Mrs. Heistand announced each activity, mentioning that there would only be one meeting per month in the summer.

11. CONFERENCE REQUESTS: N/A

Minutes

There were no requests.

12. BOARD COMMENTS / CORRESPONDENCE

Minutes

Mr. Wingard thanked Brian Goerner and Major White for their collaboration with the Courtyard of Honor, and wished Maddie good luck.

Mr. Pantano shared his appreciation for all of the efforts this school year by the school board, administration, principals, teachers, buildings and grounds and other support staff, Chartwells, parents and families, etc., especially how well the students did.

Mrs. Heistand joked that everyone proved her wrong and she looks forward to working together the next school year.

Mr. Kopelic acknowledged the school nurses along with the achievement of being in-person and students being happy to be in school.

Mr. Lytle acknowledged the initial debate, concurred with Mr. Pantano, mentioned the Board working with Administration, asked for public trust and faith in administration's wholistic approach for the student body in light of mandates, and shared his belief that the District will evolve and adapt appropriately.

Miss Rodriguez recalled the late night meeting for the decision on the school reopening and

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shared her appreciation and wish that students could see the behind the scenes work.

Dr. Doll noted the evolution of working through it together as the Board allowed for flexibility and freedom while providing feedback and guidance.

13. COMMENTS FROM THE PUBLIC

The School Board and Administration welcome comments from the public.

If you wish to speak, select the "Raise Hand" option on your screen. When it is your turn to speak, the Webinar Host will inform you that you can unmute your microphone. Please state and spell your name for the record and share your address.

• Specific comments for agenda items may be addressed. • Comments for non-agenda items may be brought to the Board’s attention. • Individual comments should be limited to less than two minutes. • When several individuals wish to address the same topic, total comment time will

be limited to 30 minutes per topic. • At the School Board President’s discretion, additional time may be allowed or deferred

until the end of the meeting in order to move the meeting forward.

Minutes

There were no public comments.

14. ADJOURNMENT

Minutes

The meeting adjourned at 9:01 p.m.

Respectfully submitted,

Lisa M. Kirby, Board Secretary

Documents

05-20-21 BOARD MEETING