040114 Lakeport City Council agenda packet

8/12/2019 040114 Lakeport City Council agenda packet

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Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the

City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.

CLOSED SESSION: CLOSED SESSION TO START AT 4:30 p.m.

Conference with Labor Negotiator pursuant to Government Code §54957.6; Na

of City Negotiator to Attend Closed Session: Rick Haeg and Administrative

Services Director Kelly Buendia; Employee Organization: All units

REPORT OUT OF CLOSED SESSION:

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA: Move to accept agenda as posted, or move to add or delete items.

Urgency Items: To add item, Council is required to make a majority decision that an urgency ex

(as defined in the Brown Act) and a 2/3rds determination that the need to take

action arose subsequent to the Agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon b

Council at one time without any discussion. Any Council Member may request that any item be removed from th

Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Conse

Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this

meeting for either introduction or passage per Government Code Section 3693

B. Warrants: Approve warrant registers from March 20, 2014.

C. Minutes: Approve minutes of the regular City Council meeting of March 18, 2014.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Citizen Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the

subject is not already on tonight’s agenda. Persons wishing to address the City Council are required to complete

Citizen’s Input form and submit it to the City Clerk prior to the meeting being called to order. While not required

please state your name and address for the record. NOTE: Per Government Code §54954.3(a), the City Council c

take action or express a consensus of approval or disapproval on any public comments regarding matters which

appear on the printed agenda.

B. Proclamation—Child Abuse Prevention Present Proclamation designating April, 2014, as Child Abuse Prevention Mont

C. Proclamation—Safe Digging Present Proclamation designating April, 2014, as California Safe Digging Month

D. Proclamation—National Service

Recognition

Present Proclamation designating April, 1, 2014, as National Service Recognitio

Day.

E. Presentation of Mayor’s Plaque Presentation of Council of Mayor’s Plaque recognizing City of Lakeport Mayors

from 1988 to present.

VI. PUBLIC HEARING:

A. Public Hearing and Adoption of

Resolution of Application for the 2014

CDBG Planning and Business Assistance

Grant

Conduct a public hearing and approve a Resolution of Application and direct st

to proceed with the submission of the 2014 CDBG Planning and Business

Assistance Grant application.

VII. COUNCIL BUSINESS:

A. City Engineer

1. Vacation of Storm Drain Easement Adopt a resolution ordering the summary vacation of a public service easemen

located on Parcel G within the Del Lago Subdivision.

2. Purchase of Engineering Truck Authorize the City Manager to enter into contract for the purchase of a truck f

the Engineering Department.

AGENDAREGULAR MEETING OF THE LAKEPORT CITY COUNCILTuesday, April 1, 2014

City Council Chambers, 225 Park Street, Lakeport, California 95453



City Council Agenda of April 1, 2014 Page 2

B. Public Works Director

1. Purchase of Trailer Authorize the City Manager to sign sales contracts for the purchase of one

Equipment Trailer.

C. City Manager

1. Pool Update Receive update and discuss options for the Westshore Pool.

VIII. CITY COUNCIL COMMUNICATIONS:A. Miscellaneous Reports, if any:

IX. ADJOURNMENT: Adjourn

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at

Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to

staff’s ability to post the documents before the meeting.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or

participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable

accommodations are provided.

_______________________________________

Janel M. Chapman, City Clerk

http://www.cityoflakeport.com/




































MINUTESLAKEPORT CITY COUNCIL

REGULAR MEETINGMarch 18, 2014

CLOSED SESSION: The meeting was adjourned to a closed session at 5:00 p.m.

CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code

Section 54957.6. Name of City Negotiator to Attend Closed Session: Rick Haeand Administrative Services Director Kelly Buendia; Employee Organization: A

Units.

REPORT FROM CLOSED SESSION: The meeting reconvened to open session at 6:07 p.m. The Mayor reported t

there was nothing to report from closed session.

I. CALL TO ORDER:

ROLL CALL:

Mayor Parlet called the regular meeting of the City Council of the City of

Lakeport to order at 6:07 p.m. with Council Members Tom Engstrom, Stacey

Mattina, Martin Scheel, and Marc Spillman present.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Police Chief Rasmussen.

III. ACCEPTANCE OF AGENDA: A motion was made by Council Member Engstrom, seconded by Council

Member Mattina, and unanimously carried by voice vote to accept the agend

as presented. IV. CONSENT AGENDA:

A. Ordinances Waive reading except by title, of any ordinances under consideration at this

meeting for either introduction or passage per Government Code §36934.

B. Warrants Approve warrants as listed on Warrant Register dated March 5, 2014.

C. Minutes Approve minutes of the regular City Council meeting of March 4, 2014.

D. Application 2014-005 Approve Application No. 2014-005 for the Lake Family Resource Center for th

Month of Young Child—Child Festival in the Park on April 12, with the closure

Park Street between Second and Third Streets.

Vote on Consent Agenda A motion was made by Council Member Engstrom, seconded by Council

Member Spillman, and unanimously carried by voice vote to approve the

Consent Agenda as posted.

V. PUBLIC PRESENTATIONS/ REQUESTS:

A. Citizen Input Fire Chief Wells addressed the Council to thank the City for allowing the Distr

to use City facilities for the fire chief interviews. Chief Wells is retiring April 3

B. CLHS Academic Decathlon Team The Clear Lake High School Academic Decathlon team members and their coa

were recognized and congratulated for their win.

VI. PUBLIC HEARING:

A. Vacation of Ninth and Harlie

Streets

The public hearing to consider vacation of a portion of excess right of way wa

opened at 6:18 p.m. There was no public input. The public hearing was close

at 6:19 p.m. A motion was made by Council Member Spillman, seconded by

Council Member Scheel, and unanimously carried by voice vote to adopt the

proposed resolution ordering the vacation of a portion of excess right of way

Ninth Street between Pool and Spurr Streets and entire right of way of Harlie

Street.

VII. COUNCIL BUSINESS:

A. City Manager

1. National Night Out A motion was made by Council Member Scheel, seconded by Council Member

Spillman, and unanimously carried by voice vote to approve the cancellation o

the August 5, 2014, Lakeport City Council Meeting and the participation in the

City of Lakeport in the National Night Out event.



Minutes of the Lakeport City Council Meeting of March 18, 2014 Page

B. Administrative Services Director

1. Addendum to Incode

Software

A motion was made by Council Member Engstrom, seconded by Council Memb

Mattina, and unanimously carried by voice vote to authorize the City Manager

execute the amendment with Tyler Technologies in an amount not to exceed

$4,903 for the purchase, implementation, and subscription of the Employee Se

Service Time & Attendance module.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports: Council Member Mattina will be attending the LAFCO meeting tomorrow andwill attend the Redwood Empire Regional League meeting on Friday. She we

to see the Clear Lake High School production of Hairspray, and they did a grea

job.

Council Member Scheel cannot attend the LAFCO meeting as he has a conflict

He will be attending the Redwood Empire Regional League meeting on Friday

training in Ukiah next week and Mike Thompson’s ravioli feed.

Council Member Spillman enjoyed being on the interview panel for the

selection of the new Fire Chief. He thanked Chief Rasmussen and Officer

Eastman for sitting in on the new neighborhood watch meetings.

City Engineer Harter announced that he will bring information about a Recycl

Market Development Zone at a future council meeting.Police Chief Rasmussen reported that the new neighborhood watch has abou

ten new members, and signs will go out soon. The City is trying to recruit mo

groups. The Police Department is seeing a difference in solving crimes with t

help of these groups. The Board of Supervisors approved the District Attorne

request for 3D crime mapping systems.

City Attorney Ruderman reported that, pursuant to a Writ of Mandate, the Ci

Clerk will not be placing the Senior Mobile Home Rent Initiative on the Ballot.

City Manager Silveira commended Council Member Spillman for helping with

putting together the neighborhood watch programs. She also thanked

Administrative Services Director Kelly Buendia and Office Specialist Hilary

Britton arranging the photos of Council Members that have been placed in th

lobby.

IX. ADJOURNMENT: Mayor Parlet adjourned the meeting at 6:44 p.m.

ATTEST APPROVED

____________________________________ ___________________________________________

JANEL M. CHAPMAN, City Clerk KENNETH PARLET II, Mayor



Proclamation

OF THE CITY COUNCIL

OF THE CITY OF LAKEPORT

WHEREAS, approximately three million children are reported abused and

neglected in the United States each year; and

WHEREAS, child abuse prevention is a community problem and finding

solutions depends on the involvement of people throughout the community; and

WHEREAS, effective child abuse prevention programs succeed because of

partnerships created among social service agencies, schools, religious and civicorganizations, law enforcement agencies, and the business community; and

WHEREAS, local initiatives to prevent child abuse include: the Snuggle Nest

Project, Nurturing Parent Program, Differential Response, Infant Massage,

Motherwise and the 4 P’s Project; and

WHEREAS, all citizens should become more aware of the effects of child abuse

and its prevention, and more supportive of parents raising their children in safe and

nurturing environments;

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lakeport does

hereby designate the month of April 2014 as

Child buse Prevention Month

in Lakeport and calls upon its citizens, community agencies, religious organizations,

medical facilities, and businesses to increase their participation in our efforts to

prevent child abuse, thereby strengthening the community in which we live.

I have hereunto set my hand and caused the Seal of the City of Lakeport to be affixed

this 1st day of April, 2014.

_________________________________

KENNETH PARLET, II, Mayor



Proclamation

OF THE CITY COUNCIL OF THE CITY OF LAKEPORT

WHEREAS, Excavators, homeowners, and professional contractors can save time and money while making California’s

communities a safer place to live and work by dialing 811 in advance of all digging projects; and

WHEREAS, The 811 “Call Before You Dig” program is a vital public education and awareness program dealing with the safetyof subsurface excavation, and education is the key to promoting safe digging practices; and

WHEREAS, The five steps to a safe excavation are: survey and mark, call before you dig, wait the required time, respect the

marks, and dig with care; and

WHEREAS, Utility lines are often buried only a few inches underground, making them easy to strike and cause damage and

harm even during shallow excavation projects; and

WHEREAS, More than 170,000 underground utility lines are struck each year in the United States and approximately 33

percent of all digging damages in the United States result from not calling 811 before digging; and

WHEREAS, Undesired consequences, such as service interruption, outages, damage to public and private infrastructure and

property, damage to the environment, personal injury, and death, are risked by failing to call 811 before digging or safelymarking utility lines; and

WHEREAS, Calling 811 to be connected to a “One Call Center” before digging, respecting the color -coded lines that

demarcate underground utilities, and digging with care around the marked lines will help keep Californians safe and prevent

damages and destruction; and

WHEREAS, As California’s economy recovers from the recent recession and the state’s economic recovery stimulates new

construction, new construction requires supporting infrastructure, and California’s underground utility infr astructure is

jeopardized by unintentional damage caused by those who fail to call before digging; and

WHEREAS, Underground Service Alert of Northern California and Nevada, in cooperation with California’s public and privateutilities, provide an effective damage prevention service that protects California’s citizens, communities, public services,

environment, and underground facilities at no cost to the caller; and

WHEREAS, The free notification service provided by Underground Service Alert of Northern California and Nevada has

dramatically reduced the number of accidents causing property damage, personal injury, and interruption of vital services;

WHEREAS, California public agencies should enforce California Government Code 4216 regarding safe excavation practices,

permitting and civil penalties;

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Lakeport proclaims April 2014 as California Safe

Digging Month and encourage all excavators, homeowners, and professional contractors to call 811 in advance of all digging

projects.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lakeport encourages all excavators, homeowners,and professional contractors to call 811 in advance of all digging projects and does hereby designate the month of April 2014 as

alifornia Safe Digging Month

I have hereunto set my hand and caused the Seal of the City of Lakeport to be affixed this 1st day of April, 2014.

_________________________________

KENNETH PARLET, II, Mayor



roclamation

OF THE CITY COUNCIL

OF THE CITY OF LAKEPORT

WHEREAS, service to others is a hallmark of the American character, and central to how wemeet our challenges; and

WHEREAS, the nation’s Mayors are increasingly turning to national service and volunteerism

as a cost-effective strategy to meet city needs; and

WHEREAS, participants address the most pressing challenges facing our cities and nation,

from educating students for jobs of the 21st century and supporting veterans and military families to

providing health services and helping communities recover from natural disasters; and

WHEREAS, national service expands economic opportunity by creating more sustainable,

resilient communities and providing education, career skills, and leadership abilities for those who

serve; and

WHEREAS, national service participants of all ages and backgrounds serve in the City of

Lakeport, providing vital support to city residents and improving the quality of life in our city; and

WHEREAS, national service participants demonstrate commitment, dedication, and

patriotism by making an intensive commitment to service, a commitment that remains with them in

their future endeavors; and

WHEREAS, the Corporation for National and Community Service shares a priority with

mayors nationwide to engage citizens, improve lives, and strengthen communities; and is joining

with the National League of Cities, City of Service, and mayors across the country to recognize theimpact of service on the Mayors Day of Recognition for National Service on April 1, 2014.

THEREFORE, BE IT RESOLVED, that I, Kenneth Parlet, Mayor of the City of Lakeport, do hereby

proclaim April 1, 2014, as National Service Recognition Day, and encourage residents to recognize the

positive impact of national service in our city and thank those who serve; and to find ways to give

back to their communities.

I have hereunto set my hand and caused the Seal of the City of Lakeport to be affixed this 1st day of

April, 2014.

______________________________

KENNETH PARLET II, Mayor



Meeting Date: 04/01/2014 Page 1 Agenda Item #VI.A.

CCIITTYY OOFF LLAAKKEEPPOORRTT

City Council

City of Lakeport Municipal Sewer District

Lakeport Redevelopment Successor Agency

STAFF REPORT

RE: CDBG Business Assistance Grant Application and Resolution MEETING DATE: 04/01/2014

SUBMITTED BY: Community Development Services (CDS)

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to conduct a public hearing to take comments and consider approval by

resolution of a proposed application to the California Department of Housing and Community Development for

a $400,000 Community Development Block Grant (CDBG) to establish a Business Assistance Loan Program and

complete a Lakefront Revitalization Plan.

BACKGROUND/DISCUSSION:

The California Department of Housing and Community Development has issued their Notice of Funding

Availability and application package for the CDBG General Allocation. If the application is successful and the City

is awarded $400,000 in grant funds, the City will establish and maintain a Business Assistance Lending Program

that will assist potential and existing businesses through long-term, low-interest financing aimed at retaining or

creating jobs for low or moderate-income individuals.

If awarded, the CDBG funds will be utilized to complete a Lakeport Lakefront Revitalization Plan. The Plan, firstprepared in the 1980’s by the City in order to capitalize on availability of several lake front parcels of land, has

been a work in progress. In 1986 the City formed the Lakeport Redevelopment Agency and adopted a

Redevelopment Plan in 1999. In 2008 and 2009 the Lakeport Redevelopment Agency worked with two separate

planning and engineering-consulting firms that devised two different master plans for the Lakeport Lakefront

area from Third Street to Clearlake Avenue. Neither plan was vetted through a public participation process, as

they were considered in-house tools for staff discussion and preliminary planning.

It is also important to note that, unfortunately, there was little or no public knowledge or review of these

conceptual plans because the Governor and State Legislature terminated the California Redevelopment law

before the Lakefront development plans could be brought forward for formal consideration. The two existing

Lakefront development plans provide examples for consideration by the City, but the plans are dated and need

to be reviewed, revised, and updated based on extensive public input.

OPTIONS:

Approve the CDBG Grant Application/Resolution OR do not approve the CDBG Grant Application/Resolution.

FISCAL IMPACT:

None $ Budgeted Item? Yes No

Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $

Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:



Meeting Date: 04/01/2014 Page 2 Agenda Item #VI.A.

SUGGESTED MOTIONS:

Move to approve the proposed Resolution of Application and direct staff to proceed with the submission of the

2014 CDBG Planning and Business Assistance Grant application.

Attachments: Proposed Resolution



Resolution No. ________ (2014) Page 1

RESOLUTION NO.______(2014)

A RESOLUTION OF THE CITY OF LAKEPORT CITY COUNCIL APPROVING AN

APPLICATION FOR UP TO $400,000 IN FUNDING AND EXECUTION OF GRANT

AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2014 PLANNINGAND BUSINESS ASSISTANCE ALLOCATION OF THE STATE COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM

WHEREAS, the City of Lakeport held a public hearing on April 1, 2014, to provide

information about the Community Development Block Grant (CDBG) program and to solicit

input from the community as to suggestions about possible uses of grant funds; and

WHEREAS, the proposed grant projects meet a National Objective through

Low/Moderate-Income Area Benefit (LMA) and meets the Public Benefit requirement for CDBGSpecial Economic Development Activities; and

WHEREAS, the City Council has determined that federal citizen participation

requirements where met during the development of this application through a public hearing

on April 1, 2014; and

WHEREAS, based on all the evidence presented, the City Council finds, based on

information provided at the time of consideration of this matter, that the foregoing Recitals are

true and correct;

NOW, THEREFORE, BE IT RESOLVED that the Lakeport City Council does hereby approve

an application for CDBG Planning and for Business Assistance funds for up to $400,000 for the

following activities:

1. Business Assistance loan funds up to $300,000

2. Lakefront Planning and Feasibility Study up to $100,000

BE IT FURTHER RESOLVED AS FOLLOWS:

1. The City Manager or designee is hereby authorized and directed to sign this

application and act on the City’s behalf in all matters pertaining to this application.

2. If the application is approved, the City Manager, or designee is authorized to

enter into and sign the grant agreement and any subsequent amendments with the State of

California for the purposes of this grant.



Resolution No. ________ (2014) Page 2

3. If the application is approved, the City Manager or designee is authorized to sign

Funds Requests and other required reporting forms.

This resolution was adopted the City Council of the City of Lakeport at a regular meeting

of held on the 1st day of April, 2014, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINING:

____________________________________

Kenneth Parlet, II, Mayor

ATTEST:

________________________________________

JANEL M. CHAPMAN, City Clerk



Meeting Date: 04/01/2014 Page 1 Agenda Item #VII.A.1.


City Council



STAFF REPORT

RE: Adopt a Resolution Summarily Vacating an Unused Storm

Drainage Easement in the Del Lago Subdivision

MEETING DATE: 04/01/2014

SUBMITTED BY: Scott Harter, City Engineer



The City Council is being asked to adopt a resolution summarily vacating an unused storm drainage easement in

the Del Lago Subdivision.


The Del Lago Home Owners Association previously had a shed which was located on Parcel G of the subdivision.

The small shed was removed and a new shed was in the process of being constructed when it was discovered

that the shed was being built on an existing sanitary sewer easement with active utilities within it. Work was

halted on the project and various options were explored for an appropriate location for the new shed. After

discussions with City staff and HOA meetings to determine the sentiment of the community, the HOA wishes to

pursue a vacation of the storm drainage easement on Parcel G in order to locate the shed on the parcel outside

of the sanitary sewer easement.

Chapter 4 of Part 3 of Division 9 of the California Streets and Highways Code entitled "Summary Vacation"

provides for summary vacations by the adoption of a resolution without prior notice. Vacation of the existing

storm drainage easement is directed under Section 8333 of said code. Section 8333 has three conditions for

summary vacation only one of which must be met; in this case condition (a), "The easement has not been used

for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the

proposed vacation" has been met allowing for the summary vacation to occur.

The existing storm drainage easement has not been utilized for the purpose for which it was dedicated since it

was dedicated. It is unlikely that the City will ever need to utilize the easement and construct storm drainage

improvements within it as the surrounding areas are fully developed and existing storm drainage facilities

already exist within High Street and at the northern end of the Del Lago subdivision. The area to be summarily

vacated has no market value to the City since it was originally obtained as an easement for storm drainagefacilities only and the HOA owns the underlying property. Additionally staff has determined that there is no

need to retain the easement for its previously approved public purpose. As a result, staff is recommending the

adoption of the resolution of summary vacation.

OPTIONS:

Adopt the proposed resolution ordering the summary vacation of the storm drainage easement located on

Parcel G of the Del Lago Subdivision

Do not adopt the proposed resolution ordering the vacation of the storm drainage easement.




FISCAL IMPACT:

None $ Budgeted Item? Yes No



Comments:

SUGGESTED MOTIONS:

Move to adopt the proposed resolution ordering the summary vacation of a public service easement located on

Parcel G within the Del Lago Subdivision.

Attachments: Proposed Resolution with Exhibit A (Legal Description and Location Map)



Resolution No. _______ (2014) Page 1

RECORDING REQUESTED BY:

CITY OF LAKEPORT

AND WHEN RECORDED, RETURN TO:

CITY CLERKCity of Lakeport225 Park Street

Lakeport, CA 95453

Complimentary recording requested pursuant toGovernment Code §27383

RESOLUTION NO. ____ (2014)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT SUMMARILY

VACATING A PUBLIC SERVICE EASEMENT WITHIN THE DEL LAGO SUBDIVISION

(BOOK 12 PAGES 19-21 OF SUBDIVISION MAPS)

WHEREAS, the Del Lago Home Owners Association (HOA) wish to summarily vacate the

storm drainage easement located along the south and west lot lines of Parcel G identified on

Page 21 of Book 12 of Subdivision Maps; and

WHEREAS, the vacated area is legally described and depicted in Exhibit A; and

WHEREAS, the easement was dedicated to, and accepted by, the City for public use on

the Third day of October, 1972; and

WHEREAS, the easement has not been used for storm drainage purposes since the date

it was dedicated and accepted; and

WHEREAS, the summary vacation proceeding is and will be conducted pursuant to the

requirements of Chapter 4 of Part 3 of Division 9, Sections 8333, 8334.5, 8335 and 8336, of the

Streets and Highways Code of the State of California;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeport:

1. The following findings are made:

a. The vacated area has not been used for the purpose for which it was

dedicated for at least five consecutive years preceding this proposed

vacation.b. The vacation is categorically exempt from CEQA requirements pursuant

to Article 19, CEQA Guidelines Sections 15301, 15305 and 15061(b)(3).

2. The City Council of the City of Lakeport hereby summarily vacates the proposed

area; and

3. From and after the date this resolution is recorded the public service easement

vacated no longer constitutes a public service easement; and



Resolution No. _______ (2014) Page 2

4. The City Manager is authorized and directed to execute any necessary vacation

documents; and

5. The City Clerk shall certify to the adoption of this resolution, shall permanently

maintain a copy thereof in the records of the City, and shall record a certified

copy thereof in the Office of the County Recorder of Lake County.

The foregoing Resolution was passed and adopted at a regular meeting of the City

Council on the 1st day of April, 2014, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINING:

_______________________________

Kenneth Parlet, II, Mayor

ATTEST:

________________________________________

JANEL M. CHAPMAN, City Clerk



Exhibit A

Description:

The 10 foot wide Storm Drainage Easement located along the south and west lines of Parcel G,

identified on Page 21 of Book 12 of Subdivision Maps recorded at the office of the Lake County

Recorder on October 3, 1972, excepting therefrom the 20 foot wide Sanitary Sewer Easement

which adjoins High Street and Mariah Way identified on the same map.

Location Map(Annotated excerpt of Book 12 Page 21 of Subdivision Maps)





City Council



STAFF REPORT

RE: Purchase of an Engineering Department Truck MEETING DATE: 04/02/2014

SUBMITTED BY: Scott Harter, City Engineer



The City Council is being asked to authorize the City Manager to enter into a contract with Downtown Ford of

Sacramento for the purchase of an Engineering Department truck.


The existing Engineering Department truck is a Ford Ranger which is approximately 30 years old. Staff budgeted

for and received an allocation for the purchase of a new truck. Requests for proposals were distributed

February 27, 2014, to ten dealerships, one in Lakeport, two in Ukiah and seven at large. The request for

proposals indicated that submittals would be accepted until Wednesday, March 20, 2014, at 4:00 p.m.

Wednesday was actually March 19, so to avoid additional confusion the proposals were accepted up to the

latest reasonable interpretation of the RFP at 4:00 p.m. on Thursday, March 20, 2014. Six proposals were

received which are tabulated below. The local vendor received consideration of a 10 percent price adjustment

for the purposes of comparison in accordance with the City's approved Local Vendor Preference Policy.

The six proposals received are as follows:

Vendor Location Vehicle Price

Downtown Ford Sacramento, CA Ford F150 $17,238.95

Corning Ford Corning, CA Ford F150 18,334.19

Future Auto Center Concord, CA Ford F150 18,542.50

Ukiah Ford Ukiah, CA Ford F150 18,640.80

John L. Sullivan Chevrolet Roseville, CA Chevy Silverado 1500 22,482.36

Kathy Fowler Auto Center Lakeport, CA Chevy Silverado 1500 $22,656.90**

** Price after application of 10 percent Local Vendor Preference

The Request for Proposals was structured after the water supervisor truck RFP which was recently conducted by

the water department. It required the truck to be a 1/2 Ton Regular Cab current production model which met

certain specifications related to engine, transmission, brakes, steering, etc. The equivalent models for Ford,

Chevy and Dodge are the F150, Silverado 1500 and Ram 1500 respectively. The proposer was free to propose




any vehicle which met the required specifications, which is why we received multiple vehicle types being

proposed.

Attached for your review are the RFP and the list of vendors to whom it was sent.

OPTIONS:

Authorize the City Manager to enter into contract with Downtown Ford of Sacramento for the purchase of a

Ford F150 in the amount of $17,238.95 to replace the engineering department truck or provider other direction.

FISCAL IMPACT:

None $17,238.95 Budgeted Item? Yes No



Comments: The adopted/amended budget is $20,000 which will allow for the installation of tool boxes and a

beacon.

SUGGESTED MOTIONS:

Move to authorize the City Manager to enter into contract with Downtown Ford of Sacramento for the purchase

of a Ford F150 in the amount of $17,238.95.

Attachments: Request for Proposals (RFP)

RFP Distribution List



Page 1 of 5

CITY OF LAKEPORT

Over 100 years of community, pride, progress, and service

Request for Proposal

CITY OF LAKEPORT ENGINEERING DEPARTMENTENGINEERING TRUCK PROCUREMENT

REQUEST FOR PROPOSAL PROCESS:

Inquiries:

All inquiries related to this Request for Proposal are to be sent via email [email protected]

Closing Date:

The City Of Lakeport will receive sealed proposals for the “EngineeringDepartment Truck Procurement” at City of Lakeport, 225 Park Street, Lakeport,CA 95453 until Wednesday, March 20, 2014 at 4:00 p.m. Sealed bids should beaddressed to the City Clerk.

Only properly executed proposals submitted on the forms included herein will beaccepted. The City of Lakeport reserves the right to reject any or all bids, towaive any informality, to accept any bid deemed to be responsive in the bestinterest of the City of Lakeport, and reserves the right to re-advertise for newproposals.

The City of Lakeport is an Equal Opportunity Employer, Minority and Women-Owned businesses are encouraged to bid.

Each proposal shall be submitted in a sealed envelope addressed to the City

Clerk, City of Lakeport, and plainly marked on the outside of the Envelope:“Proposal on Engineering Department Truck Procurement”. The envelopeshall show the name and address of the Bidder. If mailed to the City, the bidenvelope shall be enclosed in another envelope addressed to the City Clerk.

Late proposals will not be accepted



Page 2 of 5

Irrevocability of Proposals:

By submission of a clear and detailed written notice, the Proponent may amendor withdraw its proposal prior to the closing date and time. Upon closing time, allproposals become irrevocable. By submission of a proposal, the Proponentagrees that should its proposal be successful, the Proponent will enter into acontract with the City.

Proponents Expenses:

Proponents are solely responsible for their own expenses in preparing a proposaland for subsequent negotiations with the City, if any. If the City elects to reject allproposals, the City will not be liable to any Proponent for any claims, whether for

costs or damages incurred by the Proponent in preparing the proposal, loss ofanticipated profit in connection with any final Contract, or any other matterwhatsoever.

Firm Pricing:

Prices will be firm for the items and property sought. All costs, fees, charges andpenalties shall be included in the final total by the Proponent.

Currency and Taxes:

Prices quoted must:1) Be in U.S. dollars.2) Include all tax and licensing customary to this type of service

including but not limited to sales tax if applicable.3) Include delivery to:

City of Lakeport225 Park StreetLakeport, CA 95453

Attn: Brian Everhart, Engineering Technician

Acceptance of Proposals:

1) This Request for Proposal should not be construed as anagreement to purchase goods or services. The City is not bound toenter into a contract with the Proponent who submits the lowestpriced proposal or with any proponent. Proposals will be assessedin light of the evaluation criteria. The City will be under no obligation



Page 3 of 5

to receive further information, whether written or oral, from anyproponent.

2) Neither acceptance of a proposal nor execution of a contract willconstitute approval of any activity or development contemplated in

any proposal that requires any approval, permit or license pursuantto any federal, state, or municipal stature, regulation or by-law.

Definition of Contract:

Notice in writing to a Proponent that it has been identified as the successfulproponent and the subsequent full execution of a written contract and purchaseorder will constitute a contract for the goods or service, and no Proponent willacquire a legal or equitable rights or privileges relative to the goods or servicesuntil the occurrence of both such events.

Modification of Terms:

The City reserves the right to modify the terms of the Request for Proposal at anytime at its sole discretion. This includes the right to cancel this Request forProposal at any time prior to entering into a contract with the successfulProponent.



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STANDARD SPECIFICATIONS½ TON REGULAR CAB TRUCK

CURRENT PRODUCTION MODEL

Bidder shall complete each item in Column 2 by writing, “complies” to indicate theitem being bid is exactly as specified, or by giving a description of any deviationsfrom the specifications of the item being bid.

COLUMN 1SPECIFICATIONS

DESCRIPTION COLUMN 2BIDDERS PROPOSAL

1. ENGINE: a. Gasoline, 3.7V6. __________________

2. TRANSMISSION: a. Automatic 6-speed with tow haulmode 2WD.

__________________

3. REAR AXLE: a. Single rear wheels. __________________

b. Lowest gear ratio available (specify). __________________

c. Limited slip. __________________

4. BRAKES: a. 4 Wheel Disc. __________________

5. STEERING: a. Power steering. __________________

b. Tilt steering wheel. __________________

6. SUSPENSION: a. Standard type. __________________

7. CAPACITIES: a. Half ton model classification. __________________

b. Standard Bed. __________________

8. CAB/CHASSIS a. Regular cab type. __________________

b. Front and rear bumpers. __________________

9. MIRRORS: a. Standard type. __________________

10. TRIM: a. Standard, light gray color. __________________

b. Full length rubber floor covering. __________________

c. Split front bench seat with centerarmrest. __________________



Page 5 of 5

11. ACCESSORIES: a. Air Conditioning. __________________

b. Interval windshield wipers. __________________

c. 12V power outlet. __________________

d. AM/FM with digital clock. __________________

e. Full size spare mounted under bed. __________________

12. EXTERIORCOLOR:

a. Manufacturer standard white. __________________

13. EQUIVALENTS: a. CAB and CHASSIS:

New 2013 or New 2014

Ford/Chevy/Dodge ½ Ton 2WDF-150

Silverado 1500Ram 1500 __________________



Engineering Department Truck RFP Distribution List:

Kathy Fowler Thurston Auto

1175 Parallel Drive 1800 N. State St.

Lakeport, CA 95453 Ukiah, CA 95482

Attn: Sales Manager Attn: Sales Manager, Landon Chase

Downtown Ford Sales John L. Sullivan Chevrolet

525 North 16th

Street 350 Automall Dr.

Sacramento, CA 95811 Roseville, CA 95661

Attn: Sales Manager Attn: Sales Manager, Terry Rouda

Livermore Ford

2266 Kittyhawk Road

Livermore, CA 94551

Attn: Sales Manager

Winner Chevrolet

1624 S. Canyon Way

Colfax, CA 95713

Attn: Sales Manager

Ukiah Ford

1170 South State Street

Ukiah, CA 95482

Attn: Sales Manager

Corning Ford

2280 Short Drive

Corning, CA 96021

Attn: Sales Manager

Future Ford

2285 Diamond Blvd.

Concord, CA 94520

Attn: Sales Manager

Napa Ford

570 Soscol AvenueNapa, CA 94559

Attn: Sales Manager



Meeting Date: 04/02/2014 Page 1 Agenda Item #VII.B.1.


City Council



STAFF REPORT

RE: Equipment Trailer Purchase MEETING DATE: 04/02/2014

SUBMITTED BY: Mark Brannigan, Public Works Director



The City Council is being asked to authorize the City Manager to sign sales contracts for the purchase of one

Equipment Trailer.


During the 2013/2014 budget workshops the need to purchase an equipment trailer for the Public Works

Department for hauling the City Paver and Grindery trucks was discussed and included in the budget. A bid

package was written up which listed all of the specifications requested and a request for the dealers bottom line

cost.

In March of this year the bid spec package for the Equipment Trailer was sent to five dealerships for the Trailer.

The deadline for the sealed bid submittal was March 21. The City received one (1) bid for the Equipment Trailer.

During the development of the bid packages, staff was careful to ensure that all bid specifications could be met

by all the domestic Trailer Manufacturers.

OPTIONS:

Authorize the City Manager to sign the sales purchase order or provide direction to staff.

FISCAL IMPACT:

None $27,997.80 Budgeted Item? Yes No



Comments: $27,997.80 includes Tax and Licensing fees.

SUGGESTED MOTIONS:

Move to authorize the City Manager to sign sales contract for the purchase of one Equipment Trailer in the

amount of $27,997.80.

Attachments: Bid Documents and Equipment Sales Proposal

Bid Distribution List













Page 1 of 6

CITY OF LAKEPORT

Over 100 years of community, pride, progress, and service

Request for Proposal

CITY OF LAKEPORT PUBLIC WORKS DEPARTMENTEQUIPMENT TRAILER PROCUREMENT

REQUEST FOR PROPOSAL PROCESS:

Inquiries:

All inquiries related to this Request for Proposal are to be sent via email [email protected]

Closing Date:

The City Of Lakeport will receive sealed proposals for the “Equipment TrailerProcurement” at City of Lakeport, 225 Park Street, Lakeport, CA 95453 untilWednesday, March 21, 2014 at 2:30 p.m. Sealed bids should be addressed to the CityClerk.

Only properly executed proposals submitted on the forms included herein will beaccepted. The City of Lakeport reserves the right to reject any or all bids, to waive anyinformality, to accept any bid deemed to be responsive in the best interest of the City ofLakeport, and reserves the right to re-advertise for new proposals.

The City of Lakeport is an Equal Opportunity Employer, Minority and Women-Ownedbusinesses are encouraged to bid.

Each proposal shall be submitted in a sealed envelope. Addressed to the City Clerk, Cityof Lakeport, and plainly marked on the outside of the Envelope: “Proposal on

Equipment Trailer Procurement”. The envelope shall show the name and address ofthe Bidder. If mailed to the City, the bid envelope shall be enclosed in another envelope

addressed to the City Clerk.

Late proposals will not be accepted



Page 2 of 6

Irrevocability of Proposals:

By submission of a clear and detailed written notice, the Proponent may amendor withdraw its proposal prior to the closing date and time. Upon closing time, allproposals become irrevocable. By submission of a proposal, the Proponent

agrees that should its proposal be successful, the Proponent will enter into acontract with the City.

Proponents Expenses:

Proponents are solely responsible for their own expenses in preparing a proposaland for subsequent negotiations with the City, if any. If the City elects to reject allproposals, the City will not be liable to any Proponent for any claims, whether forcosts or damages incurred by the Proponent in preparing the proposal, loss ofanticipated profit in connection with any final Contract, or any other matterwhatsoever.

Firm Pricing:

Prices will be firm for the items and property sought. All costs, fees, charges andpenalties shall be included in the final total by the Proponent.

Currency and Taxes:

Prices quoted must:1) Be in U.S. dollars.2) Include all taxes customary to this type of service including but not

limited to sales tax if applicable.3) Include delivery to:

City of Lakeport Corporation Yard591 Martin StreetLakeport, CA 95453

Acceptance of Proposals:

1) This Request for Proposal should not be construed as anagreement to purchase goods or services. The City is not bound toenter into a contract with the Proponent who submits the lowestpriced proposal or with any proponent. Proposals will be assessedin light of the evaluation criteria. The City will be under no obligationto receive further information, whether written or oral, from anyproponent.

2) Neither acceptance of a proposal nor execution of a contract willconstitute approval of any activity or development contemplated in



Page 3 of 6

any proposal that requires any approval, permit or license pursuantto any federal, state, or municipal stature, regulation or by-law.

Definition of Contract:

Notice in writing to a Proponent that it has been identified as the successfulproponent and the subsequent full execution of a written contract and purchaseorder will constitute a contract for the goods or service, and no Proponent willacquire a legal or equitable rights or privileges relative to the goods or servicesuntil the occurrence of both such events.

Modification of Terms:

The City reserves the right to modify the terms of the Request for Proposal at anytime at its sole discretion. This includes the right to cancel this Request forProposal at any time prior to entering into a contract with the successful

Proponent.



Page 4 of 6

STANDARD SPECIFICATIONSEXTENDED CAB SERVICE TRUCK

Bidder shall complete each item in Column 2 by writing, “complies” to indicate the item

being bid is exactly as specified, or by giving a description of any deviations from thespecifications of the item being bid.

COLUMN 1SPECIFICATIONS

DESCRIPTION COLUMN 2BIDDERS PROPOSAL

1. TRAILER: a. GVWR LBS: 25,900. __________________

b. GAWR LBS: 20,000. __________________

c. WEIGHT LBS: 5,900. __________________

d. CAPACITY LBS: 20,000. __________________

2. DECK: a. Material: Oak.b. Length: 22 Ft.c. Height: 35” d. Width: 102” OD

__________________ __________________ __________________ __________________

3. BEAVERTAIL: a. Wood Inlaid. __________________

b. Inlaid Material: Oak. __________________

c. Ramp Length: 6 Ft. __________________

4. AXLES: a. 10,000 Lbs - Oil Bath. __________________

5. BRAKES: a. Air. __________________

b. ABS 2S/1M. __________________

6. SUSPENSION: a. Dexter Spring or approved equal. __________________

7. RAMPS: a. 6’X45”. __________________

b. Oak Inlaid. __________________c. Air Operated. __________________

8. TIE DOWNS: a. Rub Rail. __________________

b. Stake Pockets on 2ft Centers. __________________





Page 6 of 6

17. COLOR: a. Black _________________

18. STRIP: a. White __________________

19. ACCESORIES: a. Large Tool Box W/Locking Lid.b. Water Proof Document Holder.c. Spare Tire & Lug Wrenchd. Spare Tire Rack __________________



VENDOR DISTRIBUTION LIST

EQUIPMENT TRAILER

Here is the list of vendors that were sent the RFP for the equipment trailer:

101 Trailer & RV, 1471 South Main Street, Willits, CA 95490

Blue Line, 2775 Dutcher Creek Road, Cloverdale, CA 95425

Cresco Equipment Rentals (Attn: Tom Marack) 245 Sesco Court, Santa Rosa, CA 95407

Felling Trailers, Inc., 1525 Main Street South, Sauk Centre, MN 56378

Holt of California, 8900 Fruitridge Road, Sacramento, CA 95826




City Council



STAFF REPORT

RE: Update on Status of Westshore Pool MEETING DATE: 04/01/2014

SUBMITTED BY: Margaret Silveira, City Manager



Discussion item


The Westshore Pool is located on the property of Lakeport School District. The School District and the City have

a 20 year operating agreement for the facility. Recently, the School District found a letter dated in 2004 from

the Division of the State Architect (DSA), which over sees all school building projects, including the swimming

pool. DSA did not oversee the building of the Westshore Pool; during an inspection in 2004 DSA identified items

that could be of concern. The School Board, City, and County have been working together to address the DSA

concerns.

On March 27, the School Board held a special meeting to discuss a proposal for Geotechnical Investigations for

Lakeport Westshore Pool, Restrooms, and the Clear Lake High School Campus. An update will be given at the

April 1 Council meeting to discuss the outcome of that meeting and what the next steps will be.

OPTIONS:

Provide staff direction.

FISCAL IMPACT:

None $none know at this time Budgeted Item? Yes No



Comments:

Attachments: