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Scope of Work

The company should develop, design, implement, install, integrating, train and

providing technical support for the required System. The scope of work will include

the following important activities and tasks:

Task 1: Requirements' Analysis,

Development of Specifications for the Database & Web application,

Process Overview incl. Time Schedule

✓ Data gathering and analysis of the requirements and contents.

• Analysis of the major functionalities and features of the system.

• Analysis of the administrative requirements that GSD/MOF would like to

implement to allow maximum utilization.

Task 2: Design the Web Portal and Database

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In this task, the requirements will be broken down further to be able to forecast the

project's timeline and estimate the level of effort and amount of resources needed.

Also, the company want to identify any specific designs and workflows for the

application, Design specific pages and provide more details of what will be created.

Task 3: Implementation

Implement the (functionalities, interactive functions, database, and administrative

functionalities).

Task 4: Testing

Application shall be put to "User Acceptance Testing" as defined in the Acceptance

Test Plan. Any feedback based on the approved design in Task 2 shall be

incorporated into the application software without additional cost. Testing shall

include:

V Functionality Testing:

Test for - all the links in web pages, database connection, forms used in the

web pages for submitting or getting information from user, Cookie testing.

V Usability Testing:

Test for navigation, content checking (spelling, grammar, easy to understand)

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✓ Interface Testing:

Check if all the interactions between the various servers (web, application,

database) are executed properly. Errors are handled properly.

1 Compatibility Testing:

Test for browser compatibility, operating system compatibility, mobile

browsing, printing options

✓ Performance testing:

Some level of web load and web stress testing shall be performed.

Task 5: Installation and Deployment

Install, deploy and publish the SYSTEM online.

Task 6: Training and Support

Train the stockholders on use of SYSTEM and provide technical support for

any bugs or problems that appears on the system within one year after official

lunching

Deliverables

• Breakdown and Time plan for the whole project

• Software Requirement Specifications SRS and Vision Document

• Entity Relationship Diagram ERD & Documentation

• provide and install a draft copy of the system

• Testing plan and testing report

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• Provide and install the final version with the final source code

manual

• Training manual for each role Monthly status report.

• Provide MOF GSD with GUI JSON generator.

• Complete procurement system

• 3 year SSL License 256 bit

and code

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Introduction

Purpose

The purpose of this document is to present a detailed description of the Fixed Assets Management System (FAMS). It will explain the purpose and features of the system, the interfaces of the system, what the system will do, the constraints under which it must operate and how the system will react to external stimuli.

Document Conventions

NV

Intended Audience and Reading Suggestions

This document is intended for both the stakeholders and the developers of the system and will be proposed to the Regional Historical Society for its approval. The intended audience of this document is all of the stakeholders for a project involving the development of FAMS software. This includes, but is not limited to, software developers, project managers, quality assurance personnel, and customers.

Product Scope

This software system will be a Web System for the department of the government property in the ministry of finance. This system will be designed to maximize the department's productivity by providing tools to assist in automating the process registering and keeping records of all properties in the State of Palestine, which would otherwise have to be performed manually. By maximizing the department's work efficiency and production the system will meet the department's needs while remaining easy to understand and use. More specifically, this system is designed to allow the department to manage and communicate with a group of other systems in MoF. The system will be designed to meet all reporting needs including: Cost Allocation, Depreciation, and tracking of all owned property as well as tracking of state owned personnel property. The system also contains a relational database containing a list of all properties owned by the state. Fixed Asset Management Portal to be developed is an easy — to - use Enterprise Server - based application software for tracking the church's asset records; it will allow multiple people to share and use the database at the same time. Asset Manager is designed to work "out of the box" with very little configuration required. The interface provides a very user

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friendly look-and-feel. Asset Manager provides a central repository for storing and retrieving your asset records, allowing you to quickly look up information about a specific asset or group of assets. Check in or check out assets to personnel by scanning the barcode to bring up the record right away. Version 1.0, allows for the customization and replication of the whole functionality of the software application for each departments of the organization in order to enhance a decentralized asset management structure, The administration roles of the departmental manager can be restricted or expanded by the top level administrator who has access to track all the organization's assets and generate location, status, maintenance and financial reports concerning all assets as well as control departmental operations from his software dashboard. Asset information is entered into the database or imported from a spreadsheet. Assets can then be "checked-out" to personnel who are the "custodians- of the asset. Asset Manager can be used with or without a barcode reader. Without a barcode reader. Asset Manager functions as a standard Asset Manigement database which allows the user to search for assets through the user interface. Using a barcode reader however allows the user to quickly scan a barcode to open the asset record and check it in or out to an employee. Asset Manager works with all types of barcode readers that support keyboard emulation (most do) - these are the types of barcode readers that are hooked up to a computer and send keystrokes as if they were typed in. These barcode readers are sometimes referred to as "keyboard wedge- or just "wedge- type scanners. Asset Manager can be used to print barcode labels on standard label stock through Sheet Feed type printers such as laser or ink jet printers. An asset history is automatically maintained as assets are audited or checked in or out. Reports allow you to print a list of all assets, checked out assets, or overdue assets. Analytics and Business Intelligence Module also exists for more intelligent assets monitoring, prediction and prescription. Asset Manager also includes a complete Personnel and Vendor database. The database may be protected with a password to limit who may view or edit the records. All changes, including the reports and supplements, have to be tracked and logged for liabilities issues.

References

IEEE. IEEE Std 830-1998 IEEE Recommended Practice for Software Requirements Specifications. IEEE Computer Society 1998.

Overview of Documents

The next chapter, the Overall Description section, of this document gives an overview of the functionality of the product. It describes the informal requirements and is used to establish a context for the technical requirements specification in the next chapter. The third chapter, Requirements Specification section, of this document is written primarily for the developers and describes in technical terms the details of the functionality of the product. Both sections of the document describe the same software product in its entirety, but are intended for different audiences and thus use different language.

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Overall Description

This section will give an overview of the whole system. The system will be explained in its context to show how the system interacts with other systems and introduce the basic functionality of it. It will also describe what type of stakeholders that will use the system and what functionality is available for each type. At last, the constraints and assumptions for the system will be presented.

Product Perspective

The main objective of FAMS is to perform a physical inventory and audit and update records of assets. This includes providing reports, which assets in fulfilling current fiscal reporting requirements, and providing depreciation reporting and valuation as required.

The System that integrates with all sources of asset purchase, including eProcurement systems, procurement cards, purchasing/accounts payable systems, etc. in order to identify and initiate the addition of potential assets. There are also many non capital assets that need to be tracked for various reasons, including insurance.

The Fixed Assets Management System (FAMS) is a new system that replaces the current manual processes for recording and managing fixed assets in the Ministry of Finance (MoF). The context diagram in Figure I: External entities and system interface illustrates the external entities and system interfaces.

Figure 1: External entities and system interface

Product Functions

The product should be able to perform the following operations:

I. All changes to assets record must be stored, along with an indication as to who stored them. 2. Only authorized users are allowed to access the application. 3. Track asset information including a picture, description, brand, model, manufacturer, serial

numbers and more. 4. Include file attachments and notes during asset uploading. 5. Check-in and check-out assets to personnel. 6. Print barcode labels on sheet feed printers. 7. Maintain an electronic service log. 8. Eliminate time wasted searching for and replacing lost or missing assets. 9. Keep track of who has an asset and when it is due for return. 10. Ensure all checked-out assets are accounted for when a staff leaves the church!" II. Maintain a central repository for service logs, manuals, and instructions

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12. Track vendors and contacts. 13. Generate professional report (location, status, maintenance and financial reports) 14. Provide analytics and Business Intelligence functionalities in several graphical forms

(Charts, line graphs, ...)

The system should support the followin use cases: Class or use cases Use cases Description of use cases Use case related to Installation Use case s related to system authorization

Installation

Use cases related to securities Login

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Figure 2: External entities and system interface

User Classes and Characteristics

The users of the system need to be familiar with only basic assets transactions and comprehend the system setup by their organizations.

The product is designed specifically for the use of personnel in charge of asset allocation and monitoring in the church, and for other departments and staffs who collect equipments and devices belonging to their church for the discharge of their official responsibilities. Other authorized users of the asset management portal (e.g. accountants and other approved officials) may only add supplements to the generated reports but may not make any changes to the original reports.

Operating Environment

0E-1: The Fixed Assets Management System shall operate with the following Web browsers: Microsoft Internet Explorer versions 5.0 and 6.0, Netscape Communicator version 4.7, and Netscape versions 6 and 7.

0E-2: The Fixed Assets Management System shall operate on a server running the current corporate hardware.

0E-3: The Fixed Assets Management System shall permit user access from the corporate Intranet and, if a user is authorized for outside access through the corporate firewall, from an Internet connection at the user's home.

Design and Implementation Constraints

CO-1: The system's design, code, and maintenance documentation shall conform to the IEE standards

CO-2: The system shall use the current corporate standard Oracle database engine. CO-3: All HTML code shall conform to the HTML 4.0 standard.

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User Documentation

UD-1:

UD-2:

The system shall provide an online hierarchical and cross-linked help system that describes and illustrates all system functions. The first time a new user accesses the system and on user demand thereafter, the system shall provide an online tutorial to allow users to practice using a static tutorial menu. The system shall not store any data using this template in the database or place orders for such meals with the cafeteria.

Assumptions and Dependencies

AS-1: ... DE-1:

External Interface Requirements

User Interfaces

The user interface for the software shall be compatible to any browser such as Internet Explorer, Mozilla or Netscape Navigator by which user can access to the system.

The user interface shall be implemented using any tool or software package like Java Applet, MS Front Page, EJB etc.

:

U1-2 :

Hardware Interfaces

There won't be a hardware interface part. H1-1:

Software Interfaces

S1-1: Procurement System SI-1.1: The system shall transmit the quantities of items ordered to the Inventory,System

through a programmatic interface.

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SI-1.2: The system shall poll the Inventory System to determine whether a requested item item is available.

SI-1.3: When the Inventory System notifies that a specific an item is no longer available, the FAMS shall remove that item from the menu for the current date.

SI-2: Integrated Financial Management System (IFMS) The FAMS shall communicate with the IFMS through a programmatic interface for the following operations: r

51_2.1

Communications Interfaces

CI-1: The FAMS shall send an e-mail message to the privileged users to confirm acceptance of any requirements.

CI-2: The FAMS shall send an e-mail message to the administrators to report any problems with the.

System Features This section includes the requirements that specify all the fundamental actions of the software system. The features of the asset management software should include, but not limited to, the following functionalities:

)> Equipment data;

• Equipment groups'

• Maintenance orders and alerts'

• Maintenance forecasting;

• Inspections;

• Parts and materials;

Time keeping and resources;

)> Location results list;

Financial reporting; and,

);> Dissolved gas analysis. Optimization of the Fixed Asset Management Process.

• Improve Asset tracking process. Accurate depreciation and appreciation Management

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r Improve dispositions and transfers tracking • Rational in performing maintenance activities • Better traceability of the Fixed asset at any time • Better monitoring and control • Optimization of related work • Reduce cost and improve profitability

The following use case diagram () describes the main functions if the FAMS functionalites.

Create Asset Record

4.1.1 Description and Priority

When an organization acquire an asset then it enter the record information in the asset register. An asset needs to be defined as fixed asset. To define any asset we have to consider the following characteristics of asset:

4.1.2 Stimulus/Response Sequences

4.1.3 Functional Requirements

The asset accountant performs this enlistment activity. It is the initial level entry of a fixed asset. The property record file will be used to provide information needed to manage the asset. This information will be the basis for knowing about past investments in assets and planning for future ones. By having the date of placement of all the assets, it is possible to establish the average age and make plans for future required purchases. Control of assets includes knowing the location and current year maintenance expense of each. Appropriate amounts of insurance can be determined from information in the file. It also will provide substantiation for insurance claims. In case of fire, flood, earthquake, or other catastrophe to a building, having a detailed list of physical assets

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Included in the building will provide the means for making an insurance claim.ln creating the asset record all the details of the acquisition of the asset to be recorded. If the fixed asset management system is integrated with PMS (Procurement Management System), all the purchase related information will be derived to the FAMS from the PMS. Financial Accounting for fixed asset is done based on the

Figure 3:Use case diagram for FAMS

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<Don't really say "System Feature 1." State the feature name in just a few words.> 4.1.1 Description and Priority

<Provide a short description of the feature and indicate whether it is of High, Medium, or Low priority You could also include specific priority component ratings, such as benefit, penalty, cost, and risk (each rated on a relative scale from a low of 1 to a high of 9).>

4.1.2 Stimulus/Response Sequences

<List the sequences of user actions and system responses that stimulate the behavior defined for this feature. These will correspond to the dialog elements associated with use cases.>

4.1.3 Functional Requirements

<Itemize the detailed functional requirements associated with this feature. These are the software capabilities that must be present in order for the user to carry out the services provided by the feature, or to execute the use case. Include how the product should respond to anticipated error conditions or invalid inputs. Requirements should be concise, complete, unambiguous, verifiable, and necessary. Use "TBD" as a placeholder to indicate when necessary information is not yet available.>

<Each requirement should be uniquely identified with a sequence number or a meaningful tag of some kind.>

REQ-1: REQ-2:

Assign Assets

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Other Nonfunctional Requirements

Performance Requirements

PE-1:

PE-2:

PE-3:

PE-4:

PE-5:

The system shall accommodate 400 users during the peak usage time window of 8:00am to 10:00am local time, with estimated average session duration of 8 minutes. All Web pages generated by the system shall be fully downloadable in a reasonable time. Responses to queries shall take no longer than 10 seconds to load onto the screen after the user submits the query. The system shall display confirmation messages to users within 4 seconds after the user submits information to the system. The system should be available when needed by users.

Safety Requirements

No safety requirements have been identified

FAMS will not affect data stored outside of its servers nor it will affect any other applications installed on users PC's.

Security Requirements

SE-1:

SE-2: SE-3: SE-4:

SE-5: SE-6:

All network transactions that involve financial information or personally identifiable information shall be securely transmitted. Users shall be required to log in to the FAMS for all operations. Privileged users shall log in according to the restricted computer system access policy. The system shall permit only members who are on the list of authorized Menu Managers to create or edit menus and privileges. The system shall provide secure client to web server communication. Where applicable, integration with operating system and directory administration services should be sought that the same username used for network logon can be used.

Software Quality Attributes

Maintainability

Maintainability-1: The system should be optimized for supportability, or ease of maintenanceas far as possible. This may be achieved through the use of documentationof coding standards, naming conventions, class libraries, and component reuse.

Maintainability-2: UML should be used wherever possible to clarify requirements and document, key design decisions.

Reliability

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Reliability is most important attributes for because reliability means that product must work truly.

Error handling, the system shall alert the user of errors and save the current configuration in a case of failure. Ease of recover, the system shall restore the current configuration after a failure.

The FAMS should be easy to use and learn. The FAMS should contain and provide informative error messages. The FAMS should be built using well-forms graphical user interface.

Reliability-l:

Reliability-2:

Usability

Usability-1: Usability-2: Usability-3:

Availability

Availability-1: The FAMS shall be available to users on the corporate Intranet and to dial-in users 99.9% of the time.

Robustness-1: If the connection between the user and the system is broken prior to an order being either confirmed or canceled, the System shall enable the user to recover an incomplete order.

Business Rules

<List any operating principles about the product, such as which individuals or roles can perform which functions under specific circumstances. These are not functional requirements in themselves, but they may imply certain functional requirements to enforce the rules.>

Other Requirements

Technical Environment

System Help

Context Sensitive Help

A detailed context sensitive help shall be provided at screen level. Clicking on the Help icon shall load the help for the corresponding screen the user is on.

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All messages flashed to the end users shall be categorized into one of the following types: • Error: These will be those conditions where the user has entered data clearly violating the established

business rule and allowing the user to proceed shall affect system integrity.

In such a case, a clear error message shall be flashed to the user and the user will not be allowed to proceed further until the invalid data input by the user has been corrected.

• Warning: These will be those conditions where the user has entered data clearly violating the established business rule but allowing the user to proceed further shall NOT affect system integrity.

In such a case, a warning message shall be flashed to the user with the user will have the option to ignore the warning and continue or correct the data and proceed ahead.

• Note: These kinds of messages will be flashed to the user whenever the application needs to convey status or relevant information to the user, which will aid the user in application use.

Audit Trial

Audit Trail will be implemented in OSMIS as a process and as an arrangement for monitoring and recording of database operations by the following:

• Capture, investigate and monitor modifications made to the identified data and processes.

• Capture, investigate and monitor unauthorized data access attempts.

• Capture, investigate and monitor user id, date, time and type of changes to help track identified auditable operations.

Specific guidelines for identification of data and processes, as mentioned above, will be framed during the Detailed Analysis and General Design phase.

Specific requirements

Login Form

This will be the first form, which will be displayed. It will allow user to access the different forms based on his/her role.

Various fields available on this form will be

a) Login Id Alphanumeric of length 11 characters and only digits from 0 special character and blank spaces are not allowed.

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Multi Company Support

Can base on the different compay's condition modification the formulas (such like payroll system proccesed by external parties, taxes, currency etc)

Multi Currency Support

Can base on the different compay's condition modification the formulas (such like payroll system proccesed by external parties, taxes, currency etc)

Other requirements

- This system allows some different method for navigating the data (access data) which are by location within our group company also by Site, Division or Function. - Any features as data changes tracking (what data changed, when and by who) every time a record changes. - Like Microsoft Internet Explorer favourites, this application software having features that users can save some menu (hot keys) for quick access. - Flexible application security allows us to let any number of people use the system with an access profile that matches on specific responsibilities with an simplest of features and user friendly. - System enable us to run customized report as needed. ( Exp: Income Statement) - To supplement the records we create in the system, this system makes it possible to link to or upload other electronic files in their native format (like in your system, we can upload spare part picture in the system)

Provide reporting features to import and export our data with 'MS Excel' / 'PDF' ... Import data from other source (Text File) in order to speed up the development time for the system (such as:

upload material master data, employees data, etc) - Every page display should let user can know the loading process ( % ) - All the report should be print out the information of total pages ( page 2 / 5 )

When large amounts of data calculating or printing, allows user to be able to interrupt

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9 Scope of Work 13 Introduction 13 Purpose 13 13 13 14 14 15 15 15 18 18 18 Design and ImpleentaticriConints

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Document Conventions Intended Audience and Reading Suggestions Product Scope References

Overview of Documents Overall Description Product Perspective Product Functions

User Classes and Characteristics Operatirgtfivironment



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19 User Documentation

19 Assumptions and Dependencies

19 External Interface Requirements

19 User Interfaces

19 Hardware Interfaces

19 Software Interfaces

20 Communications Interfaces

20 System Features

21 Create Asset Record

23 Transfer Assets

23 Assign Assets

23 ???

24 Other Nonfunctional Requirements

24 Performance Requirements

24 Safety Requirements

24 Security Requirements

24 Software Quality Attributes

24 Maintainability

24 Reliability

25 Usability

25 Availability

25 Business Rules

25 Other Requirements

25 Technical Environment

25 System Help

25 Context Sensitive Help

25 Messages

26 Audit Trial

26 Specific requirements

26 Login Form

27 Multi Company Support

27 Multi Currency Support

27 Other requirements

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