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BOARD OF TRUSTEES MEETING Action & Information Report

Board Meeting Date: August 8, 2016

TO: Jackson College Board of Trustees FROM: Dr. Daniel J. Phelan, President

Subject to be Discussed and Policy Reference:

4.0 Communications

(BOARD POLICY: GOVERNANCE PROCESS: Governing Style)

Executive Summary:

Jackson College Board of Trustee’s Governance Policy requires opportunities for communication with the Board. To that end, the following formal communication opportunities are provided.

4.1 Citizen Comments 4.2 Employee Comments 4.3 Board Comments 4.3.1 Conflict of Interest Review 4.3.2 Board Remarks 4.4 Student Comments

In addition, the following communications are provided on the agenda for meeting records and other operational communications:

4.5 Consideration of Minutes 4.5.1 Regular Meeting Minutes of July 11, 2016 4.6 Marketing Report

Resource Impact:

None

Requested Board Action:

Approval of Board Meeting Minutes

Action Taken:

None

REGULAR MEETING OF THE BOARD OF TRUSTEES Jackson College, Central Campus Jackson, Michigan July 11, 2016 The regular meeting of the Board of Trustees of Jackson College, Jackson County, Michigan, was held on Monday, July 11, 2016 at 2111 Emmons Road, Jackson, Michigan. Chairman Samuel Barnes called the meeting to order at 6:30 PM Daylight Savings Time (DST). Board Members Present: Chairman, Samuel Barnes; Vice Chairman, John Crist; Treasurer, Donna Lake; Trustee, Philip Hoffman; Trustee, Matt Heins; and Trustee, Dr. Ed Mathein. Board Member Absent: Secretary, Sheila Patterson Others Present: Dr. Daniel Phelan, Cindy Allen, Sara Johnson, Dr. Rebekah Woods, Dr. Kristi Hottenstein, Dotty Karkheck, Darrell Norris, Jim Jones, Kelly Chambers, Michael Masters, Elizabeth Andrews and Brigette Robinson. COMMUNICATIONS: Citizen Comments There were no citizen comments. Employee Comments Elizabeth Andrews, Director of Housing was on hand to share updates and highlights related to student housing. Applications to date are running ahead of this time last year. Elizabeth addressed questions from the Board. Board Comments There were no conflicts of interests. Student/Student Government Comments There were no student comments. Consideration of Minutes The minutes of the regular Board meeting on June 13, 2016 and the Summer Retreat meeting minutes of June 22, 2016 were moved into the record by Chairman Barnes on behalf of the Trustees. Marketing Report Ms. Dotty Karkheck, Director of Marketing, provided highlights from the Marketing report for the month and addressed questions from the Board.

ENDS Performance Reporting: Workforce Board Monitoring Report Cindy Allen, Vice President of Administration and Human Resources reviewed key elements of the Workforce Monitoring Report and addressed questions from the Board. She noted that the 5-Star Talent Formula, and especially the New Employee On-Boarding process is working extremely well. ACTION ITEMS: Consideration of Fall Planning Session Date President Phelan asked for the Board to consider approving September 14, 2016 for the Fall Board Planning Session MOTION BY CRIST “To approve September 14, 2016 as the fall board planning session. Trustee Hoffman shared he is not able to make the date and voted no. Sara Johnson, will survey the group for additional date options so all board members can be present. MAJORITY VOTE PASSES MOTION. Second Reading: Board of Trustees By-Laws President Phelan presented the Board of Trustees By-Laws policy. MOTION BY TRUSTEE HEINS “To approve the Board of Trustees By-Laws policy.” MOTION PASSED UNANIMOUSLY. INFORMATION ITEMS: First Reading: Monitoring Presidential Performance and Policy Governance President Phelan presented the Monitoring Presidential Performance and Policy Governance policies. Policies were moved to second reading status. President’s Report President Phelan provided an update on significant College initiatives, legislative and academic matters. Dr. Rebekah Woods provided an update from the last JPEC Board meeting. Jason Valente, President of the Foundation shared brief updates and introduced Brigette Robinson, Director of Alumni Relations who shared updates on efforts and initiatives related to alumni. CLOSED SESSION: As provided by Public Act §15.268, Section 8, sub-section (c) President Phelan requested a closed hearing for the purpose of discussing contract negotiations. MOTION BY TRUSTEE CRIST “To move into closed session for the purpose of discussing contract negotiations.” ROLL CALL VOTE: TRUSTEES HOFFMAN, CRIST, BARNES, HEINS, MATHEIN AND LAKE VOTING AYE. MOTION PASSED UNANIMOUSLY. The Board moved into closed session at 7:22PM.

MOTION BY TRUSTEE HOFFMAN “To move back into open session”. TRUSTEES HOFFMAN, CRIST, BARNES, HEINS, MATHEIN AND LAKE VOTING AYE. MOTION PASSED UNANIMOUSLY. The Board reconvened to open session at 7:27PM. ADJOURN: MOTION BY TRUSTEE LAKE “To adjourn.” MOTION PASSED UNANIMOUSLY. Meeting adjourned at 7:27PM. ROLL CALL VOTE: TRUSTEES HOFFMAN, CRIST, BARNES, HEINS, LAKE AND MATHEIN VOTING AYE. MOTION PASSED UNANIMOUSLY. The foregoing minutes of the regular meeting of the Board of Trustees held on Monday, July 11, 2016 were approved at the regular meeting of the Board held on August 8, 2016.

_______________________ Secretary

_______________________

Chairman

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5.1 ENDS Board Monitoring Report: International

(BOARD POLICY: EXECUTIVE LIMITATIONS: Communication and Counsel to the Board)

Enclosed is the International Monitoring Report in response to Board ENDS advancement. This report considers Jackson College’s focus on the College’s internationalization including partnerships, student recruitment, curriculum and program development, international site offerings, as well as study abroad opportunities.

Dr. Rebekah Woods, Provost will provide a brief overview and respond to Board members questions concerning the report.

Resource Impact:

None


None

Action Taken:

None

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6.1 Second Reading: 6.1.1 Monitoring Presidential Performance 6.1.2 Policy Governance

(BOARD POLICY: MONITORING: Policy Governance)

Executive Summary:

The enclosed policy is presented for the Board’s second reading consideration.

All input to-date from the Board of Trustees has been incorporated in the policy presented, and recommendations for changes are highlighted in color for ease of review. There have been no additional changes proposed since the previous board meeting wherein this policy was proposed for consideration.

The URL’s below may be helpful in referencing the existing policy.

Monitoring Presidential Performance

Policy Governance

Resource Impact:

None


Approval of revised policy recommendations.

Action Taken:

MOTION BY TRUSTEE HOFFMAN “To approve the Monitoring Presidential Performance and Policy Governance policies.” MOTION PASSED UNANIMOUSLY.

https://www.jccmi.edu/wp-content/uploads/0103.pdf

https://www.jccmi.edu/wp-content/uploads/2015/11/0305.pdf

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!#



TO: JC Board of Trustees FROM: Dr. Daniel J. Phelan, President


6.2 Consideration of Special Liquor License Request (BOARD POLICY: EXECUTIVE LIMITATIONS: Communication and Counsel to the Board)

Executive Summary:

The State of Michigan requires the Board of Trustees approve a resolution (included in your pack) for a special event license given that the College’s liquor license does not include off site locations.

More specifically, I bring forward the license request on behalf of the Jackson College Women’s Basketball Team for an off-campus fundraising event.

Resource Impact:

None


Approval of Special Liquor License

Action Taken:

MOTION BY HEINS “To approve the request for a liquor license. MOTION PASSED UNANIMOUSLY.



TO: JC Board of Trustees FROM: Dr. Daniel J. Phelan, President


6.3 Consideration of Program-Based Tuition Rate (BOARD POLICY: EXECUTIVE LIMITATIONS: Communication and Counsel to the Board)

Executive Summary:

The Second Chance Pell (SCP) program is progressing nicely with staff working closely with the Michigan Department of Corrections and the U.S. Department of Education. We intend to initiate SCP courses beginning this fall semester.

Because this is a different audience, with specific venues outside of our traditional service area, I wanted to review this effort with the board, with specific discussion about program related to tuition and fees.

The attached memorandum offers our SCP proposed tuition and fees.

Resource Impact:

None


Consideration of Program-Based Tuition Rate

Action Taken:

MOTION BY HOFFMAN “To approve the request for a liquor license. ROLL CALL VOTE: TRUSTEES HOFFMAN, CRIST, BARNES, HEINS, MATHEIN AND LAKE VOTING AYE. MOTION PASSED UNANIMOUSLY.

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"’





7.1 First Reading 7.1.1 Delegation to the President 7.1.2 President’s Job Description

(BOARD POLICY: MONITORING: Policy Governance )

Enclosed are policies presented for your initial, first reading consideration. Where possible, I have conducted a benchmarking review of peer institutions that utilize policy governance, and noted recommendations for change. Proposed changes are indicated in color. The following URL’s may be helpful to you in referencing existing board policies.

Delegation to the President

Presidents Job Description

Resource Impact:

None


Consideration of advancing the policies to the second reading.

Action Taken:

Policies moved to second reading status.




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#!





7.2 President’s Report 7.2.1 Legislative 7.2.2 College Items


I will provide an update of significant legislative matters as well as major college initiatives and a review of upcoming events. As discussed, updates related to the Foundation and JPEC will be quarterly or as needed if significant issues arise.

Resource Impact:

None


None

Action Taken:

None

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8.0 Closed Session


Executive Summary:

As provided by Public Act §15.268, Section 8, sub-sections (a) to consider a periodic personnel evaluation of a public officer and (c) for purposes of discussing negotiations of union collective bargaining agreements. I hereby request closed hearing at this time for the above purposes. I anticipate this discussion to take about 30 minutes. This requires an individual vocal affirmation. Following the closed session the Board will need to return to open session and declare such thru a vocal individual affirmation.

Resource Impact:

None


None

Action Taken:

MOTION BY TRUSTEE CRIST “To move into closed session for the purpose of discussing contract negotiations.” ROLL CALL VOTE: TRUSTEES HOFFMAN, CRIST, BARNES, HEINS, MATHEIN AND LAKE VOTING AYE. MOTION PASSED UNANIMOUSLY. The Board moved into closed session at 7:09PM. MOTION BY TRUSTEE HOFFMAN “To move back into open session”. TRUSTEES HOFFMAN, CRIST, BARNES, HEINS, MATHEIN AND LAKE VOTING AYE. MOTION PASSED UNANIMOUSLY. The Board reconvened to open session at 7:37PM.





9.0 Trustee Remarks


Executive Summary:

This time has been set aside for Trustee’s to share any remarks they would like related to the President’s evaluation.

Resource Impact:

None


None

Action Taken:

None

Documents

0-1$2**$’3**24&+’’ 5*+1)!-’3**24&+’6’3%&.!78’91+1$ · BOARD OF TRUSTEES MEETING Action & Information Report Board Meeting Date: August 8, 2016 TO: Jackson College Board

0-1$2$’324&+’’ 5*+1)!-’3**24&+’6’3%&.!78’91+1$ · BOARD OF TRUSTEES MEETING Action & Information Report Board Meeting Date: August 8, 2016 TO: Jackson College Board