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Rustam Idrisli Ben George Vishnu Priyadarshan Shaini Ebi Baku Port Environmental Construction Project Management

Презентация Yaşıl Construction

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Page 1: Презентация Yaşıl Construction

Rustam Idrisli

Ben George

Vishnu Priyadarshan

Shaini Ebi

Baku Port

Environmental Construction

Project Management

Page 2: Презентация Yaşıl Construction

Table of Contents

1. Country Background

2. Project Charter

3. Project Scope

4. Site Location

5. Stakeholder Needs Analysis

6. Project Roles & Responsibilities

7. Organisational Chart

8. Project Phases

9. Preliminary Schedule

10. Network Diagram

11. Goods & Service Procurement Schedule

12. Combined Resources & Budget Schedule

13. Risk Management

14. Communications Management Plan

15. Quality Management Plan

16. Issues Register

17. Project Assessment Summary

18. Post Project Review

19. Project Completion Report

20. References

Page 3: Презентация Yaşıl Construction

Country BackgroundRepublic of Azerbaijan

Capital Baku

Official Languages

Azerbaijani

Government Dominant-party presidentialrepublic

Legislature National Assembly

Area 86,600 km2

Population 9,624,900

Currency Manat (AZN)

Calling code 994

ISO 3166 code AZ

Internet TLD .az

Page 4: Презентация Yaşıl Construction

Project Charter (1/4)Project Purpose and Justification

Purpose Justification

Controls of Effective Site Environmental

- Achieve alignment with Baku Government

expectations in relation to best practice control

measures

- Fulfill environmental obligations

Increase amount of waste being recycled, reduce waste

costs85% of waste to be recycled

Environmental Performance of occurrence.

- Zero major environmental incidents and no breaches

- Zero infringement notices

- All environmental spills to be reported to Baku

Government within 3 hrs

Reduce the amount of environmental impact our

operations have on the environment

Environmental issues identified and controlled prior to

causing negative impacts on the project or on the

environment

Effective implementation of the environmental system - 90% or better internal audit results

- Full compliance with Planning Approval requirements

Community issues carefully handled Zero valid complaints all complaints reported to Baku

Government’s Representative

Page 5: Презентация Yaşıl Construction

Project Charter (2/4)

Project Title Baku Environmental Construction Project Management

Project Purpose Comply with Ministry of Ecology and Natural Resources of Azerbaijan Republic

Ensure that the Project meets all contractual, legal and other environmental

requirements including industry codes of practice

Incorporate requirements of the Project Environmental Impact Statement (EIS) into

the Environmental Management System for the Project

Comply with the relevant requirements of the Project Planning Approval

Provide Yashil personnel with systems, procedures and documentation necessary to

undertake the construction of this Project with environmental requirements and to

minimise the impact on the natural environment

Background and Strategic Context The Project designed to provide a link between Fakhraddin Baghirov’s Corporate

Environmental Management System (FBCEMS), the Project’s Environmental

Management System and Yashil’s Environmental system.

Page 6: Презентация Yaşıl Construction

Project Charter (3/4)

Priority Minimize and / or eliminate the environmental risks

Increase amount of waste being recycled, reduce waste costs

Reduce the amount of dust being produced from site during certain conditions

Related Projects FCEMP (Framework Construction Environmental Management Plan)

Project Client/ Owner Yashil Construction

Project Sponsor Baku Government

Project Manager Rustam Idrisli

Page 7: Презентация Yaşıl Construction

Project StatusIdentifies environmental risks that may be encountered on the Baku Port Project and

control measures that are to be implemented in order to minimise and / or eliminate the

environmental risks.

Special ProvisionsProtection of the Environment Act 1999, Waste Avoidance and Resource Recovery Act

2000, Heritage Act 2003, Soil Conservation Act 1997

Project Approvals

________________________ ____________________

Project Manager Chief Executive, Baku

________________________ ____________________

Construction Director Site Manager

Project Charter (4/4)

Page 8: Презентация Yaşıl Construction

Project Scope (1/2)Scope Definition

Development consists of the construction of the following new buildings: Operations Building

Maintenance Building

Single Storey Security Gate House & Labour Office (LO) building.

Single Storey Drivers Amenity building

Single Storey Rail Depot Building

In ScopeThe Project Specific Environmental Management Plan is to be read in accordance

with the Yashil Construction Environmental Management Manual, Site Management

Plan and Site Safety Plan.

The overall format and content of these plans has been structured to fully meet the

requirements of AZ/BAKU ISO 3166:2001 Environmental Management Systems.

Out of Scope (Exclusions)All civil works including all rail and road infrastructure, the provision of the main

water supply, storm water and sewerage services to the Baku Port project are to be

carried out by Fakhraddin Baghirov’s Corporate Environmental Management System

(FBCEMS).

Page 9: Презентация Yaşıl Construction

Project Scope (2/2)Assumptions

Environmental protection apparatus being correctly installed and or maintained ready for use in case of

emergency

Site inductions, environmental & safety meetings

Production, review and approval of work method statements and Waste Management plans

Monitoring adherence to Waste Management plans as per Head Contract

Monitoring inspection and testing methods and records

Implementing Project Quality, Environmental and Safety plans

Monthly reporting of progress

Constraints

Issues not resolved: NIL

Environmental Aspect: Solid waste Landfill, depletion of natural resources

Environmental Impact: Legal and Other Requirements Waste Avoidance and

Resource Recovery Act 2000

Target Performance Level: 85%-90% solid waste recycled across all projects

Page 10: Презентация Yaşıl Construction

Site Location (1/2)

Page 11: Презентация Yaşıl Construction

Site Location (2/2)

Page 12: Презентация Yaşıl Construction

Stakeholder Needs Analysis

Project

CompanyWork Area

Stakeholder Impact by/ on project

Type Requirements

Success Criteria

Yashil Baku PortBaku Government, Baku Ports,

Ministry of Transport, RailCorp

Construction of Single Storey Rail

Depot Building

Yashil Baku Port

Baku Government, Baku Ports,

Trucking Association, Roads and

Traffic Authority

Construction of Single Storey Drivers

Amenity Building

Yashil Baku Port Baku Government, Baku Ports

Facilitating greater use of electronic

commerce to eliminate paper

documentation

Yashil Baku Port

Baku Government, Baku Ports

Cargo Facilitation Committee

Supporting greater use of electronic

bulletin boards and short message

services (SMS) to disseminate up-to-

date information on port activities and

operational delays

Page 13: Презентация Yaşıl Construction

Project Roles & Responsibilities (1/3)Role Name/ s Responsibilities

Project Client/ Owner Baku GovernmentFinancial support & ensuring project success as per Local

Government legal requirements

Board of Directors BODProviding the overall direction and are accountable for the

success of the project

Project Manager Rustam Idrisli

• Reports to Construction Director. Control of system

compliance

• Supervision of head office process control

• Oversee site process control

• Internal monthly reporting

• Sub-contract administration and payment

• Review all incident/non-conformance records, accident

& incident reports and audit reports

• Authorise subcontract tendering and subcontract

procedures, and establish an administrative system to

monitor the subcontracts and the payment of

subcontractors in relation to their environmental

responsibilities

Construction Director George Alexander

• Reports to Board of Directors. Overall control of system

compliance

• Review of system administrations

Page 14: Презентация Yaşıl Construction

Project Roles & Responsibilities (2/3)

Role Name/ s Responsibilities

Site Manager Vishnu Priyadarshan

• Reports to Project Manager

• Implement and ensure adherence to Project Plan

and all associated sub plans

• Implement all environmental plans and procedures

as required

• Co-ordination of all on site activities including

trade interface

• Organisation of all deliveries and managing

materials handling

• Establish and maintain site environmental

measures

• Review all Subcontractor Management Plans and

waste management plans submitted and obtain

approval from Project Manager before allowing

work to commence on site

• Implementation of all inspection and testing

requirements

• Liaison and co-ordination with testing and

inspection authorities

• Preparation of check sheets and supervision of

remedial works

• Liaise with Project Manager to co-ordinate the

works and resources required

Page 15: Презентация Yaşıl Construction

Project Roles & Responsibilities (3/3)

Role Name/ s Responsibilities

Baku Government Approved

Environmental Representative

(Advisory Roles)

Huseyngulu Baghirov

• Ensure compliance with all relevant statutes,

regulations, rules, procedures, standards and

policies

• Liaise with the Yashil’s Environmental

Representative and/or Project Manager on

environmental issues, including the written

notification of non-conformances (incidents,

emergencies or deviations)

• Report to the client on the performance of the

system and improvement opportunities

• Ensure that environmental records and files are

collected and maintained

• Compliance checking as required

• Ensure that non-conformances and environmental

incidents are recorded and written

Page 16: Презентация Yaşıl Construction

Board of Directors

Construction Director

George Alexander

Re-Habilitation

Coordinator

Elnur Masimov

FBCEMSProject Manager

Rustam Idrisli

Yashil Safety /

Environmental /

Quality Manager

Elnur Masimov

Site Safety and

Environmental

Representative

Aydin Aliyev

Site Manager

Vishnu Priyadarshan

Director General

Appointed

Environmental

Representative

First Aid Officer

Aydin Aliyev

Leading Hand

Kamal Baghirov

Company EmployeesSub-Contractors /

Suppliers

Organisational Chart

Page 17: Презентация Yaşıl Construction

Project Phases

Project PhaseInitiation

(Phase I)

Planning & Design

(Phase II)

Procurement &

Construction

(Phase III)

Completion &

Handover

(Phase IV)

Process Activities

Understand environmental

aspects and integrate into

sustainability agenda

Monitoring and reporting on

time, cost and quality

implications of environmental

sustainability strategies

throughout the design process

Selecting procurement

strategies that enhance

communication and

accountability for

achieving sustainability

goals

Explaining operations

of sustainability

features to building

users

Integrate sustainability agenda

into project budgets and

schedules Approving design strategies

through the Project

Management Team

Communicating with trade

sub contractorsEnsuring the documents

for handover are duely

submitted

Team building &

motivating to foster an

attitude "Work Together

For Our Better Future"

Planning implementation of

sustainability strategies

Communication and advocacy

of sustainability agenda to

stakeholders

Monitoring Progress and

providing feedbacks

Professional

Capabilities

Understanding environmental sustainability goals

Communicating sustainability goals to all stakeholders

Managing relationships between stakeholders

Planning & implementation of sustainability goals at each project phase

Leadership & advocacy to keep sustainability goals on track

Motivating project teams to effectively implement strategies

Empowering project team and stakeholders by educating, explaining and translating sustainability issues into

understandable terms

Page 18: Презентация Yaşıl Construction

Preliminary Schedule (1/2)

Building Deliverable/ Milestone/ Phase / WBS Phases Based Durations

Operations Building

Site Excavation 1 Week

Site Establishment 1 Week

Foundations & Ground Work 6 Weeks

Concrete Addition 7 Weeks

Roof Structure 8 Weeks

Plumbing Works 5 Weeks

Electrical & Wiring Works 5 Weeks

Fit & Finishes (Furnitures, Cupboards) 8 Weeks

External Works (Painting & Plastering) 6 Weeks

Maintenance Building

Site Excavation 1 Week

Site Establishment 1 Week

Foundations & Ground Work 4 Weeks

Concrete Addition 5 Weeks

Roof Structure 6 Weeks

Plumbing Works 3 Weeks

Electrical & Wiring Works 3 Weeks

Fit & Finishes (Furnitures, Cupboards) 6 Weeks

External Works (Painting & Plastering) 4 Weeks

Page 19: Презентация Yaşıl Construction

Preliminary Schedule (2/2)Building Deliverable/ Milestone/ Phase / WBS Phases Based Durations

Gatehouse/ Labour Office (LO)

Building

Site Excavation 1 Week

Site Establishment 1 Week

Foundations & Ground Work 3 Weeks

Concrete Addition 4 Weeks

Roof Structure 5 Weeks

Plumbing Works 2 Weeks

Electrical & Wiring Works 2 Weeks

Fit & Finishes (Furnitures, Cupboards) 5 Weeks

External Works (Painting & Plastering) 3 Weeks

Drivers Amenity Building

Site Excavation 1 Week

Site Establishment 1 Week

Foundations & Ground Work 3 Weeks

Concrete Addition 4 Weeks

Roof Structure 5 Weeks

Plumbing Works 2 Weeks

Electrical & Wiring Works 2 Weeks

Fit & Finishes (Furnitures, Cupboards) 5 Weeks

External Works (Painting & Plastering) 3 Weeks

Rail Depot Building

Site Excavation 1 Week

Site Establishment 1 Week

Foundations & Ground Work 3 Weeks

Concrete Addition 4 Weeks

Roof Structure 5 Weeks

Plumbling Works 2 Weeks

Electrical & Wiring Works 2 Weeks

Fit & Finishes (Furnitures, Cupboards) 5 Weeks

External Works (Painting & Plastering) 3 Weeks

Page 20: Презентация Yaşıl Construction

Network Diagram

Page 21: Презентация Yaşıl Construction

Goods & Services Procurement ScheduleWork Item Vendor Labor Equipment Materials

Subcontracto

rsSubtotal Markup % Markup Total

Permits/ Fees City of Baku - - - 4,000.00 4,000.00 - - 4,000.00

Excavation 18,000.00 20,000.00 2,000.00 - 40,000.00 15% 6,000.00 46,000.00

Utilities 9,000.00 7,500.00 6,500.00 4,000.00 27,000.00 15% 4,050.00 31,050.00

Water Well - - - - - - - -

Septic Tank - - - - - - - -

Foundation JB's Concrete - - - 3,500.00 3,500.00 5% 175 3,675.00

Concrete Flatwork JB's Concrete - - - 1,900.00 1,900.00 5% 95 1,995.00

Framing 11,000.00 4,500.00 27,000.00 - 42,500.00 15% 6,375.00 48,875.00

Roofing Nakamura Roofing - - - 3,500.00 3,500.00 5% 175 3,675.00

Windows/ Exit

DoorsRegan's Windows - - - 24,000.00 24,000.00 5% 1,200.00 25,200.00

Garage Door Tom's Garage Doors - - - 7,500.00 7,500.00 5% 375 7,875.00

Siding - - - - - - - -

Electrical Mylo Electric - - - 53,000.00 53,000.00 5% 2,650.00 55,650.00

PlumbingBon Jovi

Mechanicals- - - 61,000.00 61,000.00 5% 3,050.00 64,050.00

HVACBon Jovi

Mechanicals- - - 65,000.00 65,000.00 5% 3,250.00 68,250.00

Insulation 11,000.00 - 4,100.00 - 15,100.00 - - 15,100.00

Masonry 14,500.00 - - - 14,500.00 5% 725 15,225.00

Drywall Musashi Drywall - - - 46,000.00 46,000.00 5% 2,300.00 48,300.00

Interior Trim Musashi Drywall - - - 28,000.00 28,000.00 5% 1,400.00 29,400.00

Painting Lionel Painters - - - 39,000.00 39,000.00 5% 1,950.00 40,950.00

Floor CoveringsArabian Nights

Carpets- - - 45,000.00 45,000.00 5% 2,250.00 47,250.00

Cabinets Julio Kabinets - - - 47,500.00 47,500.00 5% 2,375.00 49,875.00

Appliances CJ Appliances 6,750.00 - 34,000.00 - 40,750.00 15% 6,112.50 46,862.50

LandscapingMarley

Landscappers- - - 7,750.00 7,750.00 5% 387.5 8,137.50

Overheads 54,165.00 54,165.00 20% 10,833.00 64,998.00

- - -

Totals 670,665.00 55,728.00 726,393.00

Page 22: Презентация Yaşıl Construction

Combined Resources & Budget Schedule

WBS Breakdown (Activity Based) (12 Months) Budget Summary

Personnel

Architectural Division 83,100.00

Engineering Division 74,500.00

Environmental Division 28,500.00

Total 157,600.00

Other Direct Expenses

Travel/ Staff Transportation 22,500.00

Office Supplies 11,400.00

Communication & PR 23,500.00

IT Services 50,200.00

Total 57,400.00

Overheads (Construction Materials, Construction Equipments, Other Taxes) 726,393.00

Contingencies 70,000.00

Combined Total 1,011,393.00

Other Personnels

Project Manager

Site Manager 45,500.00

Construction Director 55,500.00

Other Staffs 25,000.00

Total 101,000.00

GRAND TOTAL 1,112,393.00

Page 23: Презентация Yaşıl Construction

Risk Management (1/2)

Risk

Likeli

hoodImpact Risk response

Responsibility

(H/M/L) (H/M/L) (Containment or contingency strategies)

Fire,

Machinery

Accidents,

Minor

Injuries

M H

• For serious injuries call an ambulance

• Contact the nearest doctor, Medical Centre and Hospital

• Immediately inform the site First Aid Officer

• Follow the procedures as detailed in the Site Safety plan

• For major injuries contact the Site Manager or Project Manager

Emergency

Services,

Nearest Doctor,

Medical Centre,

Site Manager.

Project Manager

Explosion L H

• Evacuate all personnel to a safe area immediately

• Call the Emergency Services immediately

• Contact the neighboring residents

• If service related, call the relevant service provider (e.g. The

Ministry of Emergency Situations (MES – 112)) Follow the

procedures as detailed in the Site Safety Plan

• Contact the Site Manager or Project Manager. Inform terminal

security

Emergency

Services, Nearest

Doctor, Medical

Centre, Site

Manager. Project

Manager

Heavy

rainstorm and

flood

M M

• Contain/ minimize the flow

• Contact Baku Council immediately

• Notify Ministry of Environment & Natural Resources (MENR)

for water discharging into storm-water system

• Investigate reasons for failure and prepare an incident report

including details of five-day rainfall figures

• Contact the Project Manager

Council Officer,

Site Manager,

Project Manager

Page 24: Презентация Yaşıl Construction

Risk Management (2/2)

Risk

Likeli

hoodImpact Risk response

Responsibility

(H/M/L) (H/M/L) (Containment or contingency strategies)

Rupture of

Authority

pipelines

(water pipes,

sewerage

pipes)

L M

• Contain/ minimize the flow

• Ensure all spilled materials are contained on site or if running

off site are directed through sediment control measures

• Block storm water drains downstream

of the spill Contact relevant authority as soon as possible

• Baku Council and MENR must be notified about any spills that

are likely to threaten the environment. If the spill is likely to

impact on the catchments, contact Office of Environment &

Heritage (OEH) immediately

Relevant

Authority,

Council Officer,

Site Manager,

Project

Manager, OEH

Emergencies

& Critical

Incident

M M

• Follow procedures as per Yashil’s site specific

emergency/evacuation procedure, outlined in the induction

presentation

• Notify Superintendent

Yashil

Staff Illness,

Resignations,

Terminations

L M

• Follow procedures as per Yashil’s employee guidelines at the

time of employee induction

• Notify Project Managers and Concerned Department HeadsYashil

Page 25: Презентация Yaşıl Construction

Communications Management Plan (1/2)

Stakeholder What Information? When Purpose How

Baku Government, Baku

Ports, Ministry of

Transport, RailCorp

Initiation Meeting FIRST - Before Project

Start Date

Gather information for

Initiation Plan Meeting

Baku Government, Baku

Ports, Ministry of

Transport, RailCorp

Distribute Project Plan

Before Kick Off Meeting

- Before Project Start

Date

Distribute Plan to alert

stakeholders of project

scope and to gain buy in

Document - email or

hardcopy

Baku Government, Baku

Ports, Ministry of

Transport, RailCorp

Project Kick Off At or near Project Start

Date

• Communicate plans and

stakeholder

roles/responsibilities.

• Encourage

communication among

stakeholders

Meeting

Baku Government, Baku

Ports, Ministry of

Transport, RailCorp

Status Reports Monthly. Update stakeholders on

progress of the project

Document - email or

hardcopy

Baku Government, Baku

Ports, Ministry of

Transport, RailCorp

Team Meetings

Weekly for entire team.

Weekly or bi-weekly for

sub-teams as appropriate

To review detailed plans

(tasks, assignments, and

action items)

Meeting

Page 26: Презентация Yaşıl Construction

Communications Management Plan (2/2)

Stakeholder What Information? When Purpose How

Baku Government, Baku

Ports, Ministry of

Transport, RailCorp

Project Audit/Review Monthly. Scheduled by

the Project Manager.

• Review status reports,

issues, and risks

• To identify and

communicate potential

risks and issues that may

effect the schedule,

budget, or deliverables

Meeting /Report. Project

Manager will produce

report

Baku Government, Baku

Ports, Ministry of

Transport, RailCorp

Post Project Review End of Project or end of

major phase

• Identify improvement

plans, lessons learned,

what worked and what

could have gone better

• Review

accomplishments

Meeting /Report. Project

Manager will produce

report

Baku Government, Baku

Ports, Ministry of

Transport, RailCorp

Quarterly Project Review

Quarterly depending on

size and criticality of the

project. Scheduled by the

Project Manager.

Review overall health of

the project and highlight

areas that need action

Meeting /Report. Project

Manager will produce

report

Baku Government, Baku

Ports, Ministry of

Transport, RailCorp

Presentations to Outside

Entities - Physician

Offices, Vendors.

At project milestones so

as to communicate with

other interested parties of

changes that will be

introduced outside of the

Project Team.

To update external groups

to promote

communication and

create awareness of

project interdependencies

Presentation /

Demonstration

Baku Government, Baku

Ports, Ministry of

Transport, RailCorp

Other… As needed. General communications NA

Page 27: Презентация Yaşıl Construction

Quality Management Plan

Activities Agreed Quality Standard Control Requirements

General fill material Contractor’s testing laboratory Permissible deviation by Engineer of

Record only

Storage of

• Fuels;

• Oils;

• Paints;

• Corrosives;

• Gas cylinders

containing oxygen and acetylene for

welding

Dangerous Goods and Hazardous

Materials Management, Sub Plan

Pollution Incident response and

Management Plan

• Dangerous goods and hazardous

materials to be stored in secure areas

• Combustible liquids stored and

handled in packages separately from

other dangerous goods

• Storage in accordance with Baku

Environmental Standards

• No smoking outside of

designated smoking areas and times

• Provide spill containment

• Minimize volumes stored

Generation of waste during

construction Activities including

Building materials, excess unsuitable

spoil material, vegetation material

Waste Management Quality Standards

as implemented by Site Manager

Separate, contain, manage and dispose

contaminated waste to prevent

migration and further contamination

whilst maintaining

Manhole & catch Basin leakage

testing

Results of all leakage tests shall submit

to Site Manager within 2 working days

of test completion.

Any leaks detected shall be

permanently stopped

Page 28: Презентация Yaşıl Construction

Issues Register

Signed:

Project Manager

Signed:

Chief Executive

Signed:

Site Manager

Signed:

Construction Director

Item TaskPeriod

CycleAction Taken Completed?

Responsible

Person

1Environmental

inspection checklistWeekly

Completed by site

environment officer Ongoing Site Manager

2 Sorting of waste Ongoing

Use of waste recycle

bins during site

induction

Ongoing Site Manager

3Re-using materials i.e.

Timber, soil, etcOngoing

Left over materials to

be reused onsite

where possible

OngoingExternal Contractor,

Site Manager

4Recycling materials i.e.

steel, copper, brickOngoing

Dedicated waste

recycle bins to be used

onsite

OngoingExternal Contractor,

Site Manager

Page 29: Презентация Yaşıl Construction

Project Assessment SummaryProject Title:

Baku Port Construction

Project Management

Project Manager Rustam Idrisli

Where is the project in its lifecycle? Initiation Planning Implementation Closure

Are there concerns with the Project Management Processes?

Yes No Specific Comments

Initiation Y

o Project Purpose & Justification Y

o Stakeholder Needs Analysis Y

o Project Objectives Y

o Generation and evaluation of alternatives (if applicable) NA

o Project Governance Structure Y

o Project Vision Statement (if applicable) NA

o Project Proposal N

Planning

o Project Scope (Broad Scope, WBS) Y

o Project Time (activity duration estimation, scheduling, dependencies,

milestones, etc)

Y

o Risk Analysis Y

o Quality Schedule Y

o Communications Plan Y

o Governance/Roles & Responsibilities Y

o Procurement (Human Resources; Goods & Services) Y

o Budget Y

Implementation

o Governance (including managing Stakeholders) Y

o Team Management Y

o Managing Variance/Change Y

o Project Reporting (eg Status Reports) Y

o Managing Communications Y

o Records Y

Closure

o Commissioning NA

o Handover Y

o Evaluation Y

Overall Comments & Recommendations

Page 30: Презентация Yaşıl Construction

Post Project Review (1/2)Issued By: Yashil Construction Date: _____________

Key Project Stakeholders Consulted:

Baku Government, Baku Ports, Trucking Association, Roads and Traffic Authority, Baku Ports Cargo Facilitation

Committee

Was the client satisfied with the outcome? Why/ why not?

Yes

Were the resources allocated appropriate, sufficient and efficiently used? (i.e. time, people, money)

Yes

Milestone/ Phase What Worked What Didn’t Work Ways to Improve

Phase I: InitiationStep-by-step systematic planning as

per environmental requirementsNA

Better co-ordination with

Stakeholders

Phase II: Planning & Design Time ManagementOverhead Costs exceeded beyond

Budget

Better research on suppliers,

contract labours

Phase III: Procurement &

ConstructionOn Time Delivery Noise Pollution

• Install appropriate

exhaust/fittings/noise attenuators

• Monitor to verify noise levels

in order to ensure remedial

measures are taken

Phase IV: Completion &

HandoverDocumentation NA

Better communication with

locals

Page 31: Презентация Yaşıl Construction

Post Project Review (2/2)

At monitoring and staying within budget?

Overheads was spend beyond budget constraints

At communicating?

Better communication with stakeholders and locals needed

At identifying and managing variances?

Yes (except Overheads)

Lessons Learned: What are the key lessons learned that could be applied to future

projects?

The Use of digital engineering.

Difficulty managing overheads to meet within budget constraints

Better communication with stakeholders and locals

Reliance on seasoned team

Page 32: Презентация Yaşıl Construction

Project Completion Report (1/3)Initial

Minimise and / or eliminate the environmental risks

OverallComply with Baku Environmental Laws; Ensure that the Project meets all contractual, legal and

other environmental requirements including industry codes of practice

Objectives

o 3 Storey Operations Building, Maintenance Buildingo Incorporating a high bay maintenance shed & 3 levels for amenitieso Office space & services, Single Storey Security & Labour Office Buildingo Single Storey Drivers Amenity Buildingo Single Storey Rail Depot Building

Agreed

Changes To

Overall

Objectives

Provide specialised trainings to Workers for better use of machineries

Community complaint relating to noise or vibration: Install appropriate exhaust/fittings/noise

attenuators, Monitor to verify noise levels in order to ensure remedial measures are taken

Final Agreed

DeliverablesItems

Budgeted Final Schedule

DateFinal Date

Cost CostPersonnel 157,600.00 155,500.00

Other Direct Expenses 57,400.00 53,547.00

Overheads 726,393.00 735,472.00

Contingencies 70,000.00 37,000.00

Other Personnels 101,000.00 99,700.00

TOTALS 1,112,393.00 1,081,219.00

Page 33: Презентация Yaşıl Construction

Project Completion Report (2/3)

Issues and Risks Summary

Item TaskPeriod

CycleAction Taken Completed?

Responsible

Person

1Environmental inspection

checklistWeekly

Completed by site

environment officer Ongoing Site Manager

2 Sorting of waste OngoingUse of waste recycle bins

during site inductionOngoing Site Manager

3Re-using materials i.e.

Timber, soil, etcOngoing

Left over materials to be

reused onsite where

possible

OngoingExternal Contractor,

Site Manager

4Recycling materials i.e.

steel, copper, brickOngoing

Dedicated waste recycle

bins to be used onsiteOngoing

External Contractor,

Site Manager

Page 34: Презентация Yaşıl Construction

Project Completion Report (3/3)

Lessons Learned

Recommended Improvements The Use of digital engineering.

Difficulty managing overheads to meet within budget constraints

Better communication with stakeholders and locals

Reliance on seasoned team

Milestone/ Phase What Worked What Didn’t Work Ways to Improve

Phase I: Initiation

Step-by-step systematic

planning as per environmental

requirements

NABetter co-ordination with

Stakeholders

Phase II: Planning &

DesignTime Management

Overhead Costs exceeded

beyond Budget

Better research on suppliers,

contract labourers

Phase III: Procurement

& ConstructionOn Time Delivery Noise Pollution

• Install appropriate

exhaust/fittings/noise

attenuators

• Monitor to verify noise

levels in order to ensure

remedial measures are taken

Phase IV: Completion &

HandoverDocumentation NA

Better communication with

locals

Page 35: Презентация Yaşıl Construction

References

Frame, J. Davidson, Managing Projects in Organizations: How to Make the Best Use of

Time, Techniques, and People, 3rd edition, Jossey-Bass, 2003, ISBN 0-787-96831-5

Larson, Elizabeth and Richard, Requirements Management, Part 1: Requirements

Planning, Watermark Learning, Inc., 2009, ISBN 978-0578019598

Meredith, R. Jack and Mantel, Jr., Samuel J., Project Management: A Managerial

Approach, 7th edition, Wiley, 2008, ISBN 0-470-22621-8

Weiss, Joseph and Wysocki, Robert, Five-phase Project Management: A Practical

Planning And Implementation Guide, Basic Books, 1992, ISBN 0-201-56316-9

Kerzner, Harold, Project Management: Project Management: A Systems Approach to

Planning, Scheduling, and Controlling, 10th edition, Wiley, 2009, ISBN 0-470-27870-6

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