· Web viewThe following are the ARRA Points of Contract (POC) for NOAA Linda Brainard-NCAD Margaret Ranking-Eastern Division(Norfolk) Donita McCullough-Eastern Division(Kansas City)

OOVERVIEWVERVIEW OFOF C COURSEOURSE

Need for Team Approach

Compliance Requirements Actions

Review of Recipient Contract Data

Review of Subcontractor Information

Review of Recipient Report Descriptions

o Award Description

o Project Accomplishments Description

o Jobs Description

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WWHYHY A T A TEAMEAM APPROACHAPPROACH

Transparency and public awareness are the hallmark of the ARRA legislation

Reporting of contract specific information is accomplished through FederalReporting.gov (FR.gov) to the Recovery Act webpage

Requirements to report project specific information with clarity for the public to understand must be our focus

Contracting Officers (COs) must work with Program/Project Mangers to ensure accurate program status information is reported as Quarterly Reporting goes forward

Office of Management and Budget (OMB) and Congressional Reviews will occur and contacts from staff at OMB and Senate and Congressional staff is to be expected

The following are the ARRA Points of Contract (POC) for NOAA Linda Brainard-NCAD Margaret Ranking-Eastern Division(Norfolk) Donita McCullough-Eastern Division(Kansas

City)

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WWHYHY A T A TEAMEAM APPROACHAPPROACH Susan Sherrell-Western Division

The PCOs will be expected to answer any question about the Recipient’s FR.gov data

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RREVIEWEVIEW OFOF R RECIPIENTECIPIENT CCONTRACTONTRACT D DATAATA

Each ARRA Quarterly Review must begin with a review of the “NOAA Non-Compliance Plan” (See Attachment 1)

o Recipient reporting timeline and required actions

o Non-compliant recipients reminder notice

o CO’s responsibilities when recipients fail to report

Program/Project Managers must be involved in working with recipients who are not reporting in a timely manner

COs are responsible for the review and accuracy of the FPDS data entered by the recipient in FR.gov

o NOAA AGO ARRA Program Office will provide a daily side-by-side comparison of the FPDS and FR.gov data for each recipient report

o NOAA AGO ARRA Program Office will provide comments on discrepancies

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that are noted in either the FPDS or FR.gov data

For all non-compliant recipients an extensive report, IAW with “NOAA Non-Compliance Plan” must be submitted by CO

COs will initiate correction of data discrepancies:

o In FPDS records, when necessary

o Through recipients by either

Email requests

Phone/FAX requests

Comments in FR.gov during Agency Reviews and Continuous Quality Review periods

COs will review changes in FR.gov and mark all recipient reports either

o Agency Reviewed No Comment

o Agency Reviewed with Comment

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Continuous Review Periods

o COs must make sure that all recipient reports with “Agency Review with Comments” have those discrepancies corrected during this period.

o All recipient reports must be marked in the Comments Block to indicate that the Agency has reviewed and has no comments by the end of the Continuous Review Period in FR.gov

o Errors in FPDS data must be corrected as soon as possible to ensure a data match with recipient reports

If errors are not corrected a Significant Error, Material Omission or Admin/Technical Report must be prepared by the CO for DOC/OAM

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RREVIEWEVIEW OFOF S SUBCONTRACTORUBCONTRACTOR IINFORMATIONNFORMATION

Subcontracts BELOW $25K or to individuals must be reported in FR.gov by prime recipients

o Prime must aggregate these awards and report them separately in FR.gov

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Subcontracts ABOVE $25K

o Prime recipients must report the cumulative number of subcontracts they have awarded in FR.gov’s Quarterly Report

o Prime recipients then must enter the Sub-recipient (contractor) report in FR.gov. The Sub-recipient report is similar to that required for the Prime.

COs must first check the FR.gov report to determine if the contractor has indicated any subcontract awards above $25K.

You must select the Sub-recipient tab to determine if any subcontracts >$25K has been awarded and reported.

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COs must make sure that the total dollars reflected does not exceed the total amount obligated to the Prime.

COTR should verify the amount of subcontractor awards.

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RREVIEWEVIEW OFOF R RECIPIENTECIPIENT DDESCRIPTIONSESCRIPTIONS

Federal agencies will direct recipients to update or correct these fields during the reporting period or the continuous corrections period

o When incomplete descriptions would mislead the public or

o Fail to provide sufficient information to discern the award’s purpose and activities.

This applies to all Recovery Act contracts except:

o Those with Security Requirements, and

o Potential release of Proprietary Data

Here is where the teamwork really begins.

COs and Program Managers (PM)/COTRs must work together to ensure that the descriptions provided by the contractors are “Transparent” and “Accurate.”

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The Public (taxpayers) must be able to read these descriptions and understand what is being purchased, what is the current status of the activity and what type of jobs (by quarter ONLY) where employed to accomplish the current stage.

The question you and the PM/COTR must ask yourself is, “ would my next door neighbor understand what is being described? ” or purchased.

The Award, Project and Jobs Description cannot be the same.

There are character limits on each description. Therefore each description must be concise:

o Award Description – 4000

o Project Description – 2000

o Jobs Description – 4000

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These character limits must be checked in all descriptions along with the following other rules:

o NO acronyms unless first spelled out, this includes:

NOAA

DOC,

Scientific terms

NO Discipline specific terms (HVAC, etc)

Architectural or Engineering terms

o Descriptions are to be short and simple. No more than two or three sentences.

o Use complete sentences

o NO names or personal identifying information.

The Recipient Report Summary will be changed to include these descriptions.

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Please see Attachment 2 for more information from FR.gov or other guidance documents

REMEMBER:

o These descriptions are the recipients not ours. If a recipient refuses to change the description, use Attachment 4 to the “NOAA Non-Compliance Plan” and place in the file.

o If a NOAA POC is going to get a question from the IG/OMB/Congress, it will most likely be about these descriptions.

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AWARD DESCRIPTIONS

Award Descriptions are entered by the recipient one time on the first report. This could change if there is an in-scope or out-of-scope change order.

COs should be able to review the Award Description and comment to the recipient about any possible corrections.

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See Attachment 3 for more information and examples of Good and Poor descriptions

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PROJECT OR STATUS DESCRIPTION

Describe the activities that took place in the reporting quarter.

Do not refer to prior or future quarters.

This field has a shorter limit, so make sure the recipient described what they did during the report period.

Do not use “See Award Description”

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If there was no activity because the contract was newly awarded, starting up, or concluding. The recipient should indicate that status. Nothing more.

See Attachment 3 for more information and Good and Poor Project Descriptions.

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JOB DESCRIPTIONS

Jobs description must refer only to hours expended during the reporting quarter.

Do not refer to prior or future quarters.

This narrative must represent the activity that occurred during the calendar quarter.

The number of descriptions must match the number of types of jobs reported.

This description may rely on job skills or titles, broader labor categories, or

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the contractor’s existing practice for describing jobs.

See Attachment 4 for more information and Good and Poor Project Descriptions.

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AATTACHMENTTTACHMENT 1 - NOAA N 1 - NOAA NONON-C-COMPLIANCEOMPLIANCE P PLANLAN

National Atmospheric and Oceanic Administration (NOAA) American Recovery and Reinvestment Act of 2009 (ARRA) Non-Reporting

Recipient Plan

Award1. Ensure FAR clause 52.204-11 is included in all contracts funded in

whole or in part by the Recovery Act.2. Comply with Procurement Memorandum 2010-02 (Amendment

1) issued December 22, 2009 requiring the Contracting Officer’s (CO) completion of the Recovery Act Award Cover Page, Attachment 1, to be used as the first page of the Recovery Act award or modification.

3. Provide the contractor with a copy of “Department of Commerce (DOC) Guidance for the Reports of Use of Funds Pursuant to the American Recovery and Reinvestment Act of 2009 Contracts.” Please find Attachment 2.

4. NOAA AGO ARRA Offices must distribute necessary Office of Management and Budget (OMB) and Office of Acquisition Management (OAM) guidance to the contractor, which will assist in improving reporting and data quality.

Recipient Reporting Registration and Reporting 1. In accordance with Federal Acquisition Regulation (FAR) Clause

52.204-11, all federal contractors in receipt of an award or modification to an existing award with Recovery Act funds and for which an invoice has been submitted, must report the use of these funds within 10 calendar days after the end of each fiscal quarter on FederalReporting.gov. Recipients are encouraged to register and report if they have not invoiced but are not required.

2. NOAA AGO ARRA Office will make available to AGO Directors and Grant Officers (GOs) the Recipient Report Bulk Download and the ARRA Recipient Report Summary daily during the reporting periods.Beginning the 1st business day of the Recovery Act quarterly reporting cycle NOAA AGO ARRA Office must review the Recipient Report Bulk Download and the ARRA Recipient Report Summary to determine any discrepancies or anomalies. If NOAA AGO ARRA Office finds discrepancies or anomalies throughout the review period, the following actions will be taken:

a. Assess the highest priority corrections necessary to reduce the likelihood of significant error;

b. Assess other corrections that would improve recipient data quality; and

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https://www.federalreporting.gov/federalreporting/home.do


c. Work with Contracting Officers (CO) and recipients to make corrections that ensure accurate data reporting.

If discrepancies or anomalies are found before the 23rd of the ARRA quarterly reporting cycle the recipient must be contacted by e-mail or phone to discuss the discrepancies or anomalies; record the date, time and the result of the phone call. If discrepancies or anomalies are found, on or after the 23rd of the ARRA quarterly reporting cycle, the CO/COR supported by NOAA AGO ARRA Office will enter comments to the recipient in FederalReporting.gov.OMB Memorandum M-10-08 “Updated Guidance on the American Recovery and Reinvestment Act – Data Quality, Non-Reporting Recipients, and Recipient Reporting of Job Estimates,” provides the following examples of anomalies, but are not limited to:

a. “Recipient Name – identify recipient names that do no match what your agency has recorded in your management systems.

b. Order Number – identify order numbers that do not match agency documentation.

c. Inconsistencies or Misalignment – identify certain data categories that are logically related and those reports that include data that are inconsistent or misaligned between those categories. Examples include:

d. Agency vs. Treasury Account Symbol (TAS) – reports in which the awarding agency (when they are also the funding agency) or the funding agency and TAS codes do not match.

e. CFDA Number vs. Awarding/Funding Agency – reports in which the CFDA number does not line up with the awarding/funding agency.

f. Award Type vs. Agency Code – reports that have an award type that could not have been issued by your agency. For example if your agency only issues grants funded by the Recovery Act, there should not be any federally awarded contracts for your agency.

g. Final Report vs. Project Status – reports in which the recipient indicated that this was the final report, but the project status does not indicate “Fully Complete.”

h. Final Report vs. Funds Received – for grants and loans, reports in which the recipient indicated this was the final report, but they have yet to receive all funds that were awarded.

i. Final Report vs. Funds Invoiced – for federally awarded contracts, reports in which the recipient indicated this was the final report, but they have yet to invoice for funds that were awarded.

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j. Project Status vs. Funds Received – for grants and loans, reports in which the recipient indicates that the project is Fully Completed, but the Funds Received are minimal compared to award amount.

k. Project Status vs. Funds Invoiced – for federally awarded contracts, reports in which the recipient indicates that the project is Fully Completed, but the Invoiced Amount is minimal compared to award amount.

l. Award Date vs. Jobs Created/Retained – reports with award dates that are after the end of the reporting period and the recipient has reported jobs created/retained.

m. Award Date vs. Projects Completed – reports with award dates that are after the end of the reporting period, but the recipients has reported the project as completed.

n. Recipient DUNS number vs. Agency Financial Records – DUNS numbers that are in agency financial records but that are not in FederalReporting.gov and vice versa.”

If the recipient is having technical issues and the OMB ARRA Help Desk has not provided satisfactory feedback please contact OAM; OAM may elevate the issue to OMB.

3. If the recipient has not registered in FederalReporting.gov by the 2nd of the Recovery Act quarterly reporting cycle the NOAA AGO ARRA Office will send an e-mail, copying the CO/COR, to the recipient requesting them to register and submit confirmation of registration. If the recipient does not respond within three business days the NOAA AGO ARRA Office will notify the CO/COR to contact the contractor daily until the 16th of the reporting cycle; record the dates, times and the result of each contact.

4. If the recipient has not reported by the 6th of the ARRA quarterly reporting cycle the CO/COR must contact the recipient requesting them to report and to provide a confirmation response of reporting.

5. If the recipient has not reported by the 23rd of the reporting cycle the CO/COR supported by the NOAA AGO ARRA Office must send an e-mail indicating a meeting is required to determine why the recipient is not compiling with terms and conditions of their contract (Clause 52.204-11). The e-mail will require a response from the recipient no later than the 30th of the ARRA quarterly reporting cycle. The recipient will be reported by NOAA AGO ARRA Office to OAM (see Attachment 3) as a non-responding recipient and therefore in material omission.

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https://www.federalreporting.gov/federalreporting/home.do


6. The CO/COR must document all recipient reporting interaction with the recipient to include the following, but not limited to (See Attachment 4):

a. date; b. time; c. contract number; d. reason for interaction; and e. result of interaction.

7. Agencies must ensure that each recipient report reads, “Agency Reviewed” on the 29th of each reporting cycle.

8. If the NOAA AGO ARRA Office identifies an incorrectly reported action (misdirected/orphan) they must immediately e-mail the following information to Stephanie Green ([email protected]): contract number; order number, if applicable; funding agency code; awarding agency code; government contracting code; program source (TAS); agency code; and award date. Katie Penyak will post the incorrectly reported action to the MAX Community website within two working days.

9. OAM/Risk Management (RMD) and Grant Management (GMD will review the MAX Community website list of misdirected actions every other business day and notify the appropriate NOAA AGO ARRA Office of any misdirected actions.

Post Recipient Reporting1. OAM will develop the quarterly “control totals,” (the number of

individual ARRA Federal contract awards), based on the weekly submission from the NOAA AGO ARRA Offices, which contain newly awarded contracts. OAM will posted the “control totals” to the MAX website one day prior to the end of the agency review period (e.g., by the 29th of the reporting period).

2. Four business days following the final day of the quarterly review period, NOAA AGO ARRA Office shall compile a verified and detailed list of recipients who were required to report in the current reporting period but failed, including recipients who had significant errors or material omissions, and submit the NOAA AGO ARRA Office non-complaint recipients list on the required template, Attachment 3, to Katie Penyak at [email protected] for contracts and [email protected] for grants. Please note NOAA AGO ARRA Offices must provide a reason or reasons why the recipient did not report.

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mailto:[email protected]




Significant reporting errors are defined as those instances where required data is not reported accurately and such erroneous reporting results in significant risk that the public will be misled or confused by the recipient report in questions. The data fields that are of major concern for significant errors are as follows: Federal amount of award; number of jobs created or retained; Federal award number; and recipient name. Examples of significant reporting errors include, but are not limited to:

a. Contractor reports expenditures in excess of the amount awarded;

b. Contractor reports invoiced amount that appears overstated or understated based on work performed and/or pervious invoiced amounts;

c. Contractor reports services performed or supplies delivered that appear inconsistent with program/project, project phase and/or invoiced amount;

d. Contractor reports progress towards completion that appears inconsistent with program/project, project phase, amount invoiced, and/or previous progress reports;

e. Contractor reports description of employment impact that appears inconsistent with program/project, project phase, amount invoiced, and/or previous reports;

f. Contractor reports types of jobs created that appears inconsistent with program/project, project phase, amount invoiced, and/or previous reports;

g. Contractor reports estimated number of jobs created that appears inconsistent with program/project, project phase, amount invoiced, and/or previous reports;

h. Contractor reports amount of subcontract award that appears inconsistent with program/project, project phase, amount invoiced, and/or previous reports

i. Contractor reports description of products or services provided under subcontract that appears inconsistent with program/project, project phase, amount invoiced, and/or previous reports

If the recipient did not make the requested correction(s) for the current reporting period, or submit an explanation of why the data was not incorrect, then the award report is to be considered to have significant errors. For these significant errors, Agencies shall complete a template on a MAX Community web page (Federal access only) by providing the requested data fields to be corrected, the comment requesting correction, the data that in the agency’s estimate best corrects the error, or why the recipient did not correct the data or supply a reasonable explanation that required no further action by the agency.

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Material omissions are defined as instances where required data is not reported or reported information is not otherwise responsive to the data requests resulting in significant risk that the public is not fully informed as to the status of the ARRA project or activity. Examples of material omissions include, but are not limited to:

a. Contractor fails to report the current percentage of completion for a project or activity;

b. Contractor fails to report entirely;c. Contractor fails to provide or fails to provide sufficient detail in

the description for the reader to derive the nature of the purchase;

d. Contractor fails to report amount of funds invoiced;e. Contractor fails to provide listing of all significant services

performed or services delivered;f. Contractor fails to provide or fails to provide sufficient detail on

description of the employment impact of work funded by the ARRA;

g. Contractor fails to provide or does not provide sufficient detail on description of the types of jobs created and jobs retained in the United States and outlying areas;

h. Contractor fails to provide name of subcontractor;i. Contractor fails to provide amount of subcontract award;j. Contractor fails to provide or does not provide sufficient detail

on description of the products or services provided under the subcontract, including the overall purpose and expected outcomes.

3. Five business days after the final date of the agency review period, DOC will submit to MAX Community web page and [email protected], the list of recipients who were required to report in the current reporting period but failed to do so. NOAA AGO ARRA Office should retain all documentation that provides evidence that every attempt was made to contact and support the recipient in their reporting requirements.

4. Once NOAA AGO ARRA Office and the CO/COR has identified non-compliant recipients they must conduct follow up meetings with the recipient to determine the severity of the non-compliance and the circumstances surrounding the non-compliance. The NOAA AGO ARRA Office will notify OAM within 20 business days following the reporting period of the findings for non-compliance, next steps (i.e. further training or termination) and history of compliance/non-compliance. Please find Attachment 4. If the recipient fails to report for two consecutive quarters the Contracting Officer (CO) will make a determination for further contractual actions and submit findings to the NOAA AGO ARRA Office. Memorandum M-10-05 from OMB, titled

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“Improving Compliance in ARRA Recipient Reporting” states the following, “Federal departments and agencies are to determine, if any, for future action regarding each non-filing recipient, including but not limited to:

a. those provided in OMB Memorandum M-09-10 Section 6.4 and M-09-21 Sections 4.1 and 4.6;

b. enforcement of terms and agreement provisions within relevant awarding documents including-

i. sanctions provided under 2 CFR Part 176 for recipients of grants or other non-contractual, and FAR 4.1501 for recipients of Federal contract awards;

ii. inclusion of recipient’s failure to comply with the reporting requirements a part of the recipient’s performance record; and

iii. other appropriate enforcement action.”

Continuous Recipient Reporting ProcessFor those recipients who have not submitted their final report and final invoice and have marked the contract as not completed, under “Project Status”; NOAA AGO ARRA Office continue to provide the CO/COR with updated OMB and OAM guidance which will help to ensure data accuracy in the next quarterly reporting period.

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(ATTACHMENT 4 - )Results of Meeting with Non-compliant ARRA Recipients

COs/GOs are required to conduct a meeting with non-compliant recipients to determine severity of the non-compliance and the circumstances surrounding the non-compliance. The COs/GOs must notify the NOAA AGO ARRA Office of the findings for non-compliance, next steps (i.e. further training or termination) and history of compliance/non-compliance. Please find below the template, which the CO/GO will complete and submit to NOAA AGO ARRA Office by the 15th business day following the reporting period.

BureauContracting Office Contract Officer (CO)Award NumberOrder NumberContractor NameAward DateAmount of AwardReporting QuarterHistory of ComplianceCircumstances Surrounding Non-complianceCO Recommendation for Next StepsAdditional Comments

NOTE: Other Attachments referenced in this document can be found in the original document. The above Attachment is the one most relevant to the narratives.

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AATTACHMENTTTACHMENT 2 - B 2 - BASICASIC G GUIDANCEUIDANCE ONON A ALLLL DDESCRIPTIONSESCRIPTIONS

OMB is receiving pushback from GAO, various IGs, Congressional Officials, and the public on the descriptions of the awards/project status/jobs. OMB M-10-34 gives us clarity:

“NO BOILERPLATE DESCRIPTIONS ARE TO BE USED.” Apparently, this is the case at some agencies, but this now has to change. GAO in at least one report has indicated that they are unhappy with this practice and it violates the spirit of the transparency, hence it is being corrected. Each contract is unique; therefore, each requires a unique description. Please read the information in OMB M-10-34

Remove extraneous information that is not pertinent to the contract. For instance, we know who funded the contracts, we do not need to know what the authority is, who was designated to receive the money and carry out the activities, what money is being set aside, etc

OMB M-09-21 and M-10-08 require recipients to provide narrative descriptions that are sufficiently clear to facilitate understanding by the public.

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AATTACHMENTTTACHMENT 3 - B 3 - BASICASIC G GUIDANCEUIDANCE ONON A AWARDWARD DDESCRIPTIONSESCRIPTIONS

Program or project title

A description of the overall purpose and expected outcomes or results of the contract, including significant deliverables and, if appropriate, associated units of measure

The Award Description, can be used repeatedly (Copy Forward), the Project Description pertains to the reporting period, so it will change each quarter

Unclear or overly general award descriptions are considered Material Omissions if the reported narrative would mislead the public or fail to provide sufficient information to discern the award’s purpose and activities

Good Award Descriptions: Dry Docked Repairs of the NOAA Ship Ronald Brown. The Architect-Engineer shall provide for the required work and

services for Construction Oversight Services for Road Improvements at Laolao Bay road and Design Services for further improvements at Gapgap Road, Saipan, Commonwealth of the Northern Mariana Islands (CNMI) under the Americas Recovery and reinvestment Act of 2009.

Shoreline Mapping of Lake Superior. Facility Restoration for NOAA, Marine Operation Center -

Atlantic (MOC-A) Norfolk, VA Application Server Products

Poor Award Descriptions:Facilities Management & Stimulus Support to include:

preparation of the ARRA Plan and monthly updates, as required; support for the facilities planning, programming, budgeting, design & construction, operations & maintenance, NWS Environmental and Safety Programs, and physical security within the bounds of the current budget; NWS Facility Operations and Maintenance Program Support; Facilities Design & Construction Program Management Support; General Support; and Recovery Act Management Support. Too long

Project includes design and support during construction of sea water intake and delivery system to replace existing system damaged by Hurricane Ike at the NOAA/NMFS Galveston

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AATTACHMENTTTACHMENT 3 - B 3 - BASICASIC G GUIDANCEUIDANCE ONON A AWARDWARD DDESCRIPTIONSESCRIPTIONS

Laboratory, TX. Architect/Engineering services will be provided to prepare design, drawings, specifications, construction cost estimates, calculations and construction support related services. Deliverables include a 65% Design Package, 95% Design Package, and 100% Final Package. Engineering support during construction includes submittal review, a site inspection, as-built drawings, and request for interpretation support. Too long. First sentence would have been fine.

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AATTACHMENTTTACHMENT 4 B 4 BASICASIC G GUIDANCEUIDANCE ONON P PROJECTROJECT S STATUSTATUS DDESCRIPTIONSESCRIPTIONS

An assessment of the contractor’s progress towards the completion of the overall purpose and expected outcomes or results of the contract (i.e., not started, less than 50 percent completed, completed 50 percent or more, or fully completed). This covers the contract (or portion thereof) funded by the Recovery Act

A list of all significant services performed or supplies delivered, including construction, for which the contractor invoiced in this calendar quarter

Quarterly Project Status Description must provide, at a minimum, clear and complete information on the purpose/results, scope and nature of activities, and status of activities.

Good Project Descriptions: Dry Docked Ship, Performed maintenance and repairs as

required. 1) Completed key prototyping implementations for CWLPI

detailed design; 2) Completed the detailed database design; 3) Completed full detailed design for CWLPI server components; 4) Completed detailed design documentation; 5) Completed the detailed design reviews; 6) Completed all action items from the detailed design reviews; 7) Delivered design documents, including market analysis, the preliminary design documents and the detailed design documents on the schedule.

Grants on Line e-review module for the National Oceanic Atmospheric Administration (NOAA)

Training Specialist for Recovery Act reporting nationwide for NOAA AGO

Poor Project Descriptions:Steel erection, Electrical, metal stud framing, Mechanical. Payment issues pending to address project close out.

Construction is complete, and site has been turned over to next GC - Rudolph & Sletten. This is not a project status or results

In late August, MAX received approval from NOAA to provision 2 10G waves between College Park, MD and McLean, VA as well as authorization to request FiberGate, the recognized subcontractor of local loop fiber on this award, to provision a fiber path between the MAX PoP in Building 224 on the

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AATTACHMENTTTACHMENT 4 B 4 BASICASIC G GUIDANCEUIDANCE ONON P PROJECTROJECT S STATUSTATUS DDESCRIPTIONSESCRIPTIONS

University of Maryland campus and NOAA facilities housed at IBM Gaithersburg. The 10G transponders necessary for MAX to provision the waves are on order. In addition, MAX engineering and administrative staff has participated in planning and coordination calls with NOAA and other Regional Optical Network staff from around the country. Two MAX staff attended a NOAA N-Wave meeting held in Indianapolis September 15th & 16th. Too long and complicated. Too many acronyms.

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AATTACHMENTTTACHMENT 5 B 5 BASICASIC G GUIDANCEUIDANCE ONON J JOBOB D DESCRIPTIONSESCRIPTIONS

Jobs Description in the “Recipient Reporting Data Model,” definition indicates that jobs narrative is “for each calendar quarter” and must describe the jobs created and/or retained using terms that “are widely understood and describe the general nature of the work”

Good Job Description: Red indicates minor changes needed No Jobs were created None to report this period Jobs created included: a senior civil engineer responsible for

directing the design efforts; a civil engineer responsible for design of pump station equipment and piping; a civil engineer responsible for structural calculations pump for the vault and piping design; an electrical engineer for designing power supply and electrical components; a senior engineer responsible for checking the calculations, and CADD technicians for drafting the design plans.

Contract Specialist/Acquisition support services for Client site in Silver Spring, MD

Retained two marine engineering and naval architecture positions that provide technical and program management services to NOAA Fisheries' Office of Science and Technology

Poor Job DescriptionsIndicated 47.31 positions - The following trades have been

employed in third quarter: Operators, Carpenters, Laborers, Cement Masons, Iron Workers, Plumbers and Electricians. Lacks actual number.

There were four existing ENTRIX employees that worked ARRA funded hours during this calendar quarter. To calculate the full-time equivalents, we divided the Total Number of Hours Worked and Funded by the Recovery Act within Reporting Quarter by the Quarterly Hours in a Full-time Schedule. We referenced FAR Clause 52.204-11 and OMB Recovery FAQs for Federal Contractors on Reporting throughout the job impact estimation process. Never describes the positions. Do not need to describe the job calculation process.

The employment impact has been to maintain our present staffing levels under the current economic environment. Never describes the positions.

Remove and replace liebert units at Hastings WFO. Has special term and does not describe jobs.

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AATTACHMENTTTACHMENT 5 B 5 BASICASIC G GUIDANCEUIDANCE ONON J JOBOB D DESCRIPTIONSESCRIPTIONS

Three graduate level jobs have been created as a result to this TO02 and the associated TO03. The job description is as follows for each of the 3 Hydrographer/marine scientists: Under general supervision, candidate will operate marine hydrographic survey equipment and perform data processing tasks on board survey vessels as part of a 3-12 member survey crew working offshore of the Continental US for 3-6 weeks at a time (for potentially up to 6 months per year). Survey equipment will include multi-beam and single beam depth sounders, side scan sonar, GPS positioning equipment, sound velocity profilers, bottom sampling equipment, survey data acquisition software, data analysis and data processing software. Candidate will perform data processing, equipment maintenance, and other tasks as directed in an office environment when not at sea. The required education includes a bachelor's degree in Science or Engineering with an emphasis on Marine Sciences, Environmental Sciences or Ocean Engineering from an accredited college or university. Candidate must have 2+ years of related experience (may include coursework) and should include experience related to the following areas: underwater survey equipment, multi-beam and single beam depth sounders, side scan sonar, GPS positioning equipment, sound velocity profilers, bottom sampling equipment, survey data acquisition software, data analysis and data processing software. Entirely too long

Steel erection, Electrical, metal stud framing, Mechanical. No comment

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Documents

· Web viewThe following are the ARRA Points of Contract (POC) for NOAA Linda Brainard-NCAD Margaret Ranking-Eastern Division(Norfolk) Donita McCullough-Eastern Division(Kansas City)