MINUTES OF THE SNA STATE EXECUTIVE MEETING

Date- 12/03/2016

AT

RENEWAL CENTRE, KALOORERNAKULAM

MINUTES OF THE 1ST STATE SNA EXECUTIVE MEETING HELD ON SATURDAY, 12th MARCH 2016 AT RENEWAL CENTRE, KALOOR,

ERNAKULAM

The first executive meeting of SNA Kerala State branch was held on Saturday, 12th

March, 2016 at Renewal centre, Kaloor, Ernakulam for planning the activities for the year 2016.

The following members were present…….

1. SNA State Advisor : Mr.Aneesh.D

Assistant Professor

Upasana College of Nursing

Kollam

2. SNA State Vice President : Mr. Mohammed Mufeed N

Si Met College of Nursing

Malampuzha

3. SNA State Programme Chairperson : Ms. Sanika Mary Mathew

Govt. College of Nursing

Ernakulam

4. SNA state Secretary : Ms. Teena S Babu

Bishop Benziger college of Nursing

Kollam

5. North West Zone Advisor : Mr. Manu

JDT Islam college of Nursing

Kozhikode

6. North West Zone Advisor : Mr. Saleel K N

JDT Islam college of Nursing

Kozhikode

7. East Zone Advisor : Sr. Jeromi

Assissi school of Nursing

Erumely

8. East Zone Secretary : Ms. Sruthymol Sabu

Assissi College of Nursing

Erumely

9. East Zone Vice President : Ms. Lakshmi Babu

Mercy college of Nursing

Pothy

10. East Treasurer : Ms. Aryalakshmi S

Assissi school of Nursing

Erumely

11. Central Zone B Secretary : Ms. Mickey Alexander

Welcare college of Nursing

Ernakulam

12. Central Zone B Advisor : Mrs. Neethu George

Welcare college of Nursing

Ernakulam

13. Central Zone B Vice President : Ms. Maria Violet C. B

Govt. College of Nursing

Eranakulam

14. Central Zone A Secretary : Ms. Sneha Thomas

KVM College of Nursing

Cherthala

15. Central Zone A Programme Chairperson : Ms. Anusree

KVM School of Nursing

Cherthala

16. Central Zone A Vice President : Mr. Amith Jackson Joseph

Indira Gandhi College of Nursing

Ernakulam

17. Central Zone A Advisor :Mrs. Bhavya S

KVM College of Nursing

Cherthala

18. North Zone Vice President : Ms. Liyoni John

KMCT School of Nursing

19. North Zone Advisor : Mr. Jestine T Jose

Koyili college of Nursing

Kannur

20. North East Zone Secretary : Mr. Ajesh M

West Fort College of Nursing

Thrissur

21. North East Zone Advisor : Mr. Arun. S

West Fort College of Nursing

Thrissur

22. South East Zone Advisor : Mr. James Jacob

TMM College of Nursing

Tiruvalla

23. South East Zone Vice President : Ms. Sanya Sunny

MGM Muthoot College of Nursing

Kozhencherry

24. South East Programme Chairman : Mr. Adarsh Vikram

Archana College of Nursing

Pandalam

25. South Zone Joint Secretary : Mr. Abhishek G S

Mercy College of Nursing

Valakom, Kollam

26. South Zone Programme Cairman : Mr. Sabin Saji

Upasana College of Nursing

Kollam

27. South Zone Vice President : Mr. Abhijith U

Upasana College of Nursing

Kollam

The meeting began at 02.30 pm with a silent prayer. Mr. Aneesh D, the SNA state Advisor, welcomed the gathering and each member introduced themselves to the gathering and also welcomed the newly elected office bearers and congratulated them. , The New office bearers of state SNA (2016) are

State vice President- Mr. Mohammed Mufeed N, State secretary – Ms. Teena S Babu, State Programme Chairperson - Ms.Sanika Mary Mathew

The new office bearers took over the charge officially during the executive meeting. Detailed discussion about SNA activities were done during the meeting. Following points were discussed and decisions were taken.

There will be some modifications in the criteria of various competitions and the criteria for selection of best zone and unit. These modifications are given along with the list of competitions and criteria for evaluation.

All the SNA units should collect and hand over the state subscription on or before 30th April 2016.

Mode of communication from state level to the unit level is transferred from postal/ courier to email only.

The leadership training programme for state and Zonal level executives will be conducted in the month of April, 2016 at Renewal centre, Ernakulum.

The venue for the state level SNA competition will be in rotation and it must be hosted by different ZonesNorth West Zone -2016East Zone -2017North East Zone -2018North Zone -2019

Media participation/ coverage should be encouraged in all kind of SNA activities so that SNA becomes more visible.

Each SNA unit should conduct at least one SNA programme in a month and submit the reports.

Each unit level executives should submit the number of students in the particular unit through email and the list should be submitted along with the subscription payment also.

There must be a Zonal level joint bank account in the names of the respective Zonal advisor, Secretary / Treasurer for fund collection.

All the unit or Zonal level SNA activities along with photographs should be updated in the SNA website and social media.

Students can share their problems with SNA / TNAI executives and can seek their help.

SNA zonal level sports competition should be conducted first and the list of participants for State competitions should be intimated to State SNA Advisor before 30th April 2016.

State level SNA sports competition will be conducted in middle of May 2016. State level cultural competitions will be conducted in middle of July 2016. It

will be named and publicized as NURSING STUDENTS KALOLSAVAM 2016.

Active students’ participation shall be encouraged and promoted for the zonal and state level programmes.

It is decided to send mass petition by SNA units to KUHSfor modifying the University paper valuation system.

COMPETITION ITEMS & GENERAL INSTRUCTIONS

SNA COMPETITIONS POINT SCALE

1. Group item

First Prize - 10 points

Second Prize - 7 points

Third Prize - 5 points

2. Individual item

First Prize - 5 points

Second Prize - 3 points

Third Prize - 1 points

Maximum item of participation for a student in sports will be 4+1 (4 single items

+1 group item). Games are not included in this restriction.

SPORTS AND GAMES COMPETITION

SPORTS:

GIRLS BOYS

1. 100 meter race

2. 200 meters race

3. Discuss throw

4. Javelin throw

5. Shot put

1. 100 meter race

2. 200 meters race

3. Discuss throw

4. Javelin throw

5. Shot put

6. Long jump

7. 4x100 meters relay

6. Long jump

7. 4x100 meters relay

GAMES:GIRLS BOYS

Badminton (Doubles )

Caroms

Badminton (Doubles )

Badminton (Singles) – Only at unit and Zonal

level.

Caroms

CHESS (Combined for girls and boys)

NB. Point level in state level sports competition for March past (First place– 10 points, Second place -7 points and third place – 5 points) will be considered for determining over all championship at state level.

LIST OF CULTURAL COMPETITIONS AND GUIDELINES

1. On the spot painting

Time : 1 hr

Size of the Chart - Standard size approx 22’’x 14”.

The topic will be announced just before the competition. Participants should bring their own materials, but the organizers will provide the paper. Mechanical devices, e.g. use of stencils, etc. will not be permitted.

2. Floor decoration (Rangoli)Time : 2 hrsSize : 3x3 feetTopic will be given on the spot. Mechanical devices, e.g. use of stencils, etc.will not be permitted.

3. Pencil drawing Time : 2 hrs Size of the Chart - Standard size approx 22’’x 14”.Topic : will be given on the spot. Paper will be provided.

4. Cartoon drawing Time : 30 minutes Size of the Chart - Standard size approx 22’’x 14”.Topic : will be given on the spot. Paper will be provided.

5. Essay writing – English

Time : 30 minutes Topic : will be givenon the spot.

6. Essay writing – Malayalam Time : 30 minutes Topic : will be given on the spot.

7. Elocution – English Time : 5 minutes Topic : will be given 10 minutes before the competition.

8. Elocution – Malayalam Time : 5 minutes Topic : will be given 10 minutes before the competition.

9. Story Writing – English Time : 1 hr Topic : will be given on the spot. Paper will be providedBlack or Blue ink pen can be used

10. Story Writing – Malayalam Time : 1 hr Topic : will be given on the spot. Paper will be providedBlack or Blue ink pen can be used

11. Recitation –English The topics, related to Health or professional nursing will be announced on the spot. Participants will get ten (10) minutes to prepare and three (3) minutes (maximum) to recite on the given topic.

12. Recitation –Malayalam Time : 5 minutes To say aloud a poem that you have learned, mentioning name of the poem and poet.

13. Poetry writing –English Time : 1 hr Topic : will be given on the spot. Maximum 50 or 60 lines

14. Poetry writing –Malayalam Time : 1 hr Topic : will be given on the spot. Maximum 50 or 60 lines

15. Solo SongTime : 5 minutesOnly light music allowed, no film songs. It will be conducted separately for boys and girls.

16. Mono Act Time : 8 minutes

No background music or records. It should not be insulting to any religion or society.

17. MimicryTime : 8 minutes No background music or records. It should not be insulting to any religion or society.

18. Folk dance - SingleTime : 7 minutes No film songs. Make up man can be utilized, but no outsiders including parents and makeup person should enter in the green room to help for the makeup. Dress should be simple and appropriate to the theme.

19. BharathanatyamTime : 10 minutes Only recorded music. Make up man can be utilized, but no outsiders including parents and makeup person should enter in the green room to help for the makeup.

20. Group songTime : 7 minutes Number of participants – 7, No film songs, no instruments.

21. Mime show Time : 7 minutes

Number of participants – 7. Background music allowed. No dialogue, no lip movement, Colour- White colour is more preferable but any colour can be used.

22. Skit Time : 8 minutes ( For preparation extra time will be allowed)

Number of participants – 7. Background music allowed, Recorded dialogues not allowed, Non political theme, Avoid bad/obscene words and phrases with double meaning. Dressing should be descent. Script should be in Malayalam, Presentation, Characterization; Clarity of Dialogues etc. will be evaluated.

23. Group Dance Time : 8 minutes

Number of participants – 7. Film songs can be allowed (Only Malayalam), Classical songs – Not preferred, Uniformity of Dress, Coordination, Proper Dress code, Perfection of steps, Presentation etc. will be evaluated.

24. Mappilapattu Time : 5 minutes

No film songs, It will be conducted separately for boys and girls.

25. Fancy Dress Time : 2 minutes

Recorded background music and dialogues will be allowed. It will be conducted separately for boys and girls.

EDUCATIONAL COMPETITIONS1. Health Play (Health Education ) Health education shall be in the form of Drama / skit/puppet show / poetry / song and folk form / couplets etc... A group entry should not have more than 3 participants. Language of the presentation will be either Hindi or English. Only a single entry either in Hindi or English will be allowed from each zone. Time allotment will be for 7 minutes (For preparation extra time will be allowed)

Theme - Beat diabetes: Scale up prevention, strengthen care and

enhance surveillance

2. Quiz Number of participants 3 in a team. One team from each Zone. Topics for Quiz will be50% Nursing subjects25% Professional knowledge25% General knowledge

3. Paper Presentation ( Maximum 3 members can be in a group)Theme: Stress and coping of staff nurses in working place

The scientific paper presentation will be made by the student nurses on the above mentioned theme. The guidelines regarding scientific paper presentation are as follows:

1. The scientific paper to be presented in the conference should be on the specified theme and the study shall be conducted only for this purpose by the students who are presenting it. (Presenting finding of studies done as part of Nursing research paper or community project etc are not allowed) A certificate to this effect from Principal shall be submitted along with the scientific paper submitted

2. The paper should contain Introduction, Objectives, Review of Literature, Brief description of methods and procedures, Findings and interpretation, Conclusion, Recommendation and Bibliography.

3. Best (one) scientific paper, selected at the zonal level is to be forwarded by the Zonal SNA Advisor to the State SNA Advisor on or before 30 th June 2016 for final evaluation at the state level.

Time – 15 minutes (Presentation -13 minutes, Interaction -2 minutes) Unit advisor kindly help the students to start the research and finalize the paper and conduct unit level competition.

4. Exhibition (Poster Presentation) It should be conducted at Zonal Level & only the best entry per category and

section from each zone should be brought for state level competition. For each

poster presentation only one entry, either individual or group (Maximum of 3

members) will be allowed from each Zone. As decided in the National SNA General

Body Meeting the size for both individual and group poster Presentation will be same.

Standard size approx 22’’x 26”.

Criteria for poster presentation

a. Time - 3 hours

b. Size: Standard size (22’’x 26”) approx. for both individual and group poster

presentation.

c. Topics: Ideas depicted in the poster should be relevant to the topics given above.

d. Lettering and design of the poster should be bold and big enough to be seen from

a distance.

e. For bringing clarity of the poster, restrict yourself to one idea relevant to the topic.

f. The layout of the picture in the poster must be properly balanced to give a correct

sense of proportion.

g. Extra fixing of clippings/ cuttings or any other form on the poster should be

avoided.

h. The poster should depict originality and innovative ideas.

i. Only poster colour is allowed

j. Miniature or topic related drawings should be avoided during the time of

competition.

k. No base to be given while exhibiting the poster

Topics for scientific Exhibition: Poster Presentation

i. Anatomy & physiology : Circulatory system

ii. First aid : Management of dog bite

iii. Medial Surgical : Renal failure, nurse’s responsibilities

iv. Pediatric Nursing : Preparing child for surgery

v. Psychiatry : Geriatric care

vi. Community nursing : Creating awareness on TB

vii. Obstetrical nursing : Obstetric emergencies

viii. MCH session : Antenatal Care

ix. Midwifery : Management of placenta previa

x. SNA activities in India : Expanding role of student nurses

xi. History and trends of

Nursing in India : Future of nursing

Mode of presentation: - PosterSection 1-7 are for GNM/B.Sc Nursing students

Section 1& 2 are for GNM &B.Sc Nursing 1st year students

Section 3 is for GNM&B.Sc Nursing 2nd year Students

Section 4& 5 are for GNM 2nd/B.Sc3rd year Nursing Students

Section 6& 7 are for GNM 3rd/B.Sc4thNursing Students

Section 8& 9 are for ANM Students/ MPHW(F) students

Section 10-11 are for all categories (ANM/GNM/B.Sc ) Nursing Students

PERSONALITY CONTEST

Criteria adopted from national levelMr. & Ms. SNA: - Criteria for Personality contest

A. For GirlsFIRST ROUND (5 marks)Self introduction in sari: General appearance, presentation, walk, facial expression etc. Language should be English SECOND ROUND (5 marks)Grooming: Any Indian dress (no western influence), hair style appropriate to the Dress code, makeup, tidiness, presentation of carrying herself. Best 5 contestants will be selected THIRD ROUND (Question round 5 marks)Intelligence and confidenceBest 3 contestants will be selected FOURTH ROUND (5 marks)One common question in writing (Time limit in one minute) 3 (first, second & third) contestants will be selected..

B. For BoysFIRST ROUND (5 marks)Self introduction in pants, shirts & tie: General appearance, presentation, walk, facial expression etc. Language should be English SECOND ROUND (5 marks)Grooming: Any Indian dress (no western influence), hair style, tidiness.Best 5 contestants will be selected THIRD ROUND (Question round 5 marks)Intelligence and confidenceBest 3 contestants will be selected FOURTH ROUND (5 marks)One common question in writing (Time limit in one minute) 3 (first, second & third) contestants will be selected

Note: The zonal first and second prize winner are allowed to compete at statelevel.

SNA DIARY

Criteria adopted from national level

There will be separate evaluation of SNA diary for schools, colleges & MPH schools. Among these only two outstanding Diaries at the state level are to beforwarded to the TNAI Headquarters for National Level Evaluation. For BiennialConference SNA Diary evaluation is done for two full year activity report.

CRITERIA FOR EVALUATION OF SNA UNIT DIARY

A. General Maintenance of the Diary (15 marks)

1. Neatness and systematic recording of unit events - 5

2. Use of various illustrations and their appropriateness - 5

3. Remarks and initials of the unit and state SNA Advisor - 5

B. Activities of the unit (35 marks)

1. Professional activities - 10

2. Educational activities - 10

3. Socio cultural activities - 10

4. Miscellaneous activities - 5

BREAK UP OF THE ABOBE ACTIVITIES

a. Maintenance of Diary

Neatness and systematic recording of unit events

Overall look of the diary

Proper completion of all columns on the pages for filling information

Elucidative and concise noting of events

Date wise recording events

Signed by Unit Secretary and Vice President

b. Use of illustrations

Selection, imagination, placement & appropriateness to events

c. Remarks and initial

These include final remarks by the SNA unit advisor and state Advisor

UNIT ACTIVITIES

Professional Date wise record of executive and general body meeting of the unit. Highlights of

the important points discussed in these meetings. Unit election and subscription remitted to the TNAI headquarters zonal level and

state branch etc. Student participation in branch level, national level conference and record of their

participation in various programmes in these conferences. Nature of fund raising activities organized by the unit and use of such fund. Celebration of nurse’s week: other days of professional importance, lamp lighting,

graduation ceremonies, college days etc. Enrolment record from SNA to TNAI membership. Participation in medical relief camps and disaster situations if any organizing

health teaching programmes etc.

Educational Number and type of educational programme arranged for members in the form of

lecture, discussions, seminars, debates, panel symposium, exhibition, extempore speeches, quiz programmes, publishing of articles, poetry or any other educative materials in nursing journal of India or any other magazine, newspaper, radio, television programmes, educational film, undertaking community projects as part of their field experience an educational experience etc.

Socio cultural Celebrations of days having National importance and festivals other than

professional in nature. Fine arts activities conducted by the unit like dance, dramatics music , drawing and painting , variety entertainments , quiz on general knowledge , flower arrangements, smile competitions, beauty contests, hobbies, programmes like sewing , stitching , interior decorations, picnics and visits . Awards and prizes won in the unit, participation in sports and games at unit, inter school/ college, state and national level etc.

Miscellaneous People welfare activities. Doing social work and giving donation ,

Financial assistance to needy people. Aware about the new trends and issues among the nursing students and nursing

profession. Attending for participating in meetings, educational programmes etc.

Organized by other than Nursing and Medical professionals. Any other activities

CRITERIA FOR EVALUATION OF BEST SNA UNIT

1. No.of unit level meeting conducted ( general body) (Minimum-1 maximum -4) - 5

2. Attatch the copy of receipt for subscribing the official journal of TNAI Kerala state branch – Kerala Nursing Forum - 53. Point level in state level cultural and educational

Competition (First – 10 points, Second -7 points and Third – 5 points will be considered for best zone selection) - 10

4. Publication of Magazines or Bulletins in Unit level (Specify the details) - 55. Publication of articles and SNA activities in local news paper

(Specify the details)( Minimum-1 maximum – 5) - 56. Educational activities conducted at the unit Level

(Number, subject, photos & venue)(Minimum-2 maximum – 5) -5 7. Participation in community development programme

a. Conducted in the community (minimum-2 maximum 5)- 5b. Participated activity (minimum-2 maximum – 5) - 5

8. Public educational programme conducted (In public places))(Minimum-2 maximum – 5) - 5

9. Participation in the zonal executive meetings of all unitExecutives or majority - 5

10. A well written Report with all credentials - 5

11. Remittance of annual subscription of SNA national levelBefore stipulated time(Receipt should be attached with report) - 5

12. Remittance of annual subscription of SNA state level Before stipulated time

(Receipt should be attached with report) - 5

Total - 70

Unit secretaries of SNA, who are maintaining SNA reports, may please send them to the Zonal SNA Advisor, on or before 15th June 2016.

CRITERIA FOR EVALUATION OF BEST SNA ZONE

1. No.of Zonal meeting conducted ( general body) (Minimum-1 maximum -4) - 5

2. Number of newly joined or previously inactive units Involved in present year SNA activities (Attach the Proof with zonal report) - 5

3. Point level in state level cultural and educationalCompetition (First – 10 points, Second -7 points and Third – 5 points will be considered for best zone selection) - 10

4. Publication of Magazines or Bulletines in Zonal level

(Specify the details) - 55. Publication of articles and SNA activities in local news paper

(Specify the details)( Minimum-2 maximum – 5) - 56. Educational activities conducted at the Zonal Level

(Number, subject,photos & venue)(Minimum-2 maximum – 5) -5 7. Participation in community development programme

c. Conducted in the community (minimum-2 maximum 5)- 5d. Participated activity (minimum-2 maximum – 5) - 5

8. Public educational programme conducted (In public places))(Minimum-2 maximum – 5) - 5

9. Participation in the state executive meetings of all zonalExecutives or majority - 5

10. A well written Report with all credentials - 5

Total - 60

Zonal report should be submitted to the state Advisor before 30th June 2016 for final evaluation. Report received after 30th June 2016 will not be accepted.

Total Points

Points for all competitions – i.e. Exhibitions, Quiz, Health play, sports, games, cultural items and paper presentation will be taken in to consideration for considering the best SNA Unit and Zone.

Note:-Unit Advisors Annual report of the unit should be send to the zonal advisors in time for evaluation. Note that the unit diary (up to date) sends it to the state advisors directly for evaluation before the last date (spiral copy also considered).Zonal Advisors After evaluation the unit reports the zonal advisors should send the two best unit annual reports to the state advisor, along with the Zonal report before the state annual conference for the evaluation of the best Unit and Zone at the State Level. Final evaluation of the SNA Diary and report is done by state TNAI Executives.

SUBSCRIPTIONS

1. National subscription should be send by D.D. in the name of SNA NATIONAL ADVISOR, payable at NEW DELHI. Subscription rate is Rs. 150/- student and an additional amount of Rs. 50/- 1st year student (one time payment). The list of the students ( year wise) should be send along with the D.D.

Address :- SNA NATIONAL ADVISOR, TNAI HEAD QUARTERS, L-17

GREEN PARK, NEW DELHI 110016

2. State Subscription to be send to the State SNA advisor, D.D in favour of The State SNA Advisor, Payable at Federal bank, Umayanalloor or Kollam (Any bank). Subscription amount Rs. 40/- per student. List of the students should be attached along with subscription.

Address: Mr.Aneesh .D State SNA Advisor - Kerala State

Asst.professor, Upasana College of Nursing Puthuchira, Industrial Estate P.O Kollam – 691589 Ph: 9447559377, 9562352337

3. Zonal subscription Rs. 60/- per student to be send to the respective Zonal advisor.

4. SNA to TNAI membership fees is Rs. 2200/- they become member within one year of passing out. If any student become member in TNAI after one year of passing out, they are required to pay Rs. 3600/- as membership fee.

COMPETITION REGISTRATION

Institution Registration - Rs.100/ per institutionIndividual Item - Payment - NilGroup item - Payment - Nil

1. For educational, cultural and games competitions only one entry (only those who won the first at zonal level). For sports, personality contests, single items - 1st and 2nd winners can participate.

2. There should be at least 3 entries for each item to be conducted at the state level competitions for boys and girls.

3. Maximum number of entry for a student in the zonal & state level competitions are 4 single+ 1 group item for sports competitions. Games are not included in the sports participation.

4. For cultural competitions each student can participate at state level competitions are 4 single+ 2 group items from each zone.

5. Points secured by MPHW students will not be added for the total points while considering the Best SNA unit and Zone. Because all the zones do not have MPHW schools.

6. On no occasions the participants will be allowed to repeat their item, which is staged once except for reason of electricity failure.

7. There should be two or three competent judges for evaluation and their decision will be final in all items of competitions. Result will be announced by the judges on the spot, as early as possible.

8. A display board is used so that the students may know their score level.9. There is a single prize to institution rather than to each individual participant for

group items. Certificates and medals will be issued for individuals. 10. Only those who have paid unit, Zonal, State and National level subscription will

be allowed to take part in the state level SNA competitions. 11. Participants are responsible to be present in time at the competition venue. 12. Only those who are willing to obey rules and regulations are expected to take part

in any SNA competitions or any other activities. Any member or members who create problem and behave unruly violating the ules and Regulations of the competitions at the Zonal or state level will be liable to be dismissed from the association. These units will not be allowed to take part in any SNA activities from then on and for the next one year. SNA advisor from each unit should accompany the students to avoid confusion and secure safety of the students. Your efforts to uphold the SNA in our state is well appreciated. Expecting your continuous prayerful support and co- operation for the overall development of all Nursing students in our state.

WithWarm Regards…….

SNA State Vice President Mr. Mohammed Mufeed NSi Met college of NursingMalampuzha

SNA State Secretary Ms. Teena S BabuBishop Benziger college of NursingKollam

SNA State Programme Chairperson Ms. Sanika Mary MathewGovt. College of NursingKalamasseryErnakulam

SNA State AdvisorMr.Aneesh.DAssistant professorUpasana College of NursingPuthuchiraIndustrial Estate P.OKollam -691589Mob: 9562352337, 9447559377Mail to: snakeralstate@gmail.com Website: www.snakerala.com