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Human Resources / Safety, Health & Wellbeing
Chemical Management Guidelines
PART A QUICK REFERENCE GUIDES
INTRODUCTION
Part A of this guidance material can be used by staff and students who require an overview of the steps required to meet the University of Western Australias and regulatory requirements for the management of chemicals. More detailed information is contained in Part B. Appendices including a Glossary of Terms are provided in Part C.
The following tables have been organised to represent various common work environments within the
University, and the documentation and actions required to meet University and regulatory requirements:
Chemical Management in an Office Environment
Chemical Management in a Workshop Environment
Chemical Management in a Laboratory Environment
Chemical Management in a Farm Environment
Chemical Management in a Commercial Kitchen Environment
Chemical management in an Art Studio environment
This page has been left intentionally blank.
Quick Reference Guide: Chemical Management in an Office Environment
Steps
Actions/Reqirements
Links
PART B
Permits /Licensing
Nil
MSDS
Ensure the following:
1.If the item is hazardous or dangerous
then print a current M/SDS and add this to the folder in the area where the item will
be stored/used. The M/SDS file is found on the reports tab of the product details for the ChemAlert entry for an item.
2.For RED or PG I items you must supply a copy of the M/SDS file to your facilities manager.
3.There are arrangements so that all office users can access the MSDSs.
The MSDS is < 5 years old.
http://www.safety.uwa.edu.au/topics/chemical
https://chemalert.rmt.com.au/uwa/product/product
SearchExecute.do
2.4 (page 42)
Chemical Holdings
Ensure the:
1.item (same supplier and prod. No.) is in the ChemAlert database then have it added to your site holdings. (If the item isnt in ChemAlert arrange to have it
added and then add to your site holdings).
2.you have added the item to your site holdings.
http://www.safety.uwa.edu.au/topics/chemical
http://www.safety.uwa.edu.au/topics/chemical/ann ual-chemical-stocktake-procedure
http://www.safety.uwa.edu.au/topics/chemical/che malert
https://chemalert.rmt.com.au/uwa/stock/maintainS
tockHoldings.do?tabClicked=true
2.6 (general, page
44), 3.4 (haz, page
64), 6.4 (DG, page
71)
Importation
Nil
2.7c. (page 47)
Steps
Actions/Reqirements
Links
PART B
Chemical Risk
Assessment
Ensure a risk assessment is carried out prior to first use of a hazardous or dangerous chemical
http://www.safety.uwa.edu.au/topics/chemical/risk
-assessment
https://chemalert.rmt.com.au/uwa/risk/riskAssess mentHome.do
2.8 (page 48)
Labelling
Ensure the following:
1.Retain office chemical supplies in their original containers.
2.If decanting is required then store in a suitable container and label accurately.
http://chemalert.rmt.au/uwa/index/index.do
Part C: Appendix 2 Labelling Decanted
Chemicals
http://www.safety.uwa.edu.au/topics/chemical/che malert
2.9 (page 53)
Storage & Handling
Store as per directions on the container/packaging. If these are unclear then consult the MSD
http://www.safety.uwa.edu.au/topics/laboratory#H
ousekeeping
2.10, (page 56)
Signage
Nil
Health Surveillance
Nil
Training
Ensure the following:
1.All new staff are instructed in the safe use of chemicals and reagents.
2.That training is updated as necessary.
http://www.safety.uwa.edu.au/induction-and- training
2.14 (general, page
58),
Chemical Management Guidelines
Published:March 2015
Version 1.0
Authorised by the Associate Director, Safety, Health and
Wellbeing
Review:March 2020
Page 4 of 138
This document is uncontrolled when printed
Steps
Actions/Reqirements
Links
PART B
Access Arrangements
Nil
2.16 (general (page
61), 5.6 (carcino
/mutagens page 69),
7.7 (drugs, poisons page 75), 8.VI (security risks substances, page
78)
Emergency Procedures
Ensure there is a basic first aid kit and trained first aider available.
http://www.safety.uwa.edu.au/incidents-injuries- emergency/first-aid
2.16 (page 61)
Chemical Management Guidelines
Published:March 2015
Version 1.0
Authorised by the Associate Director, Safety, Health and
Wellbeing
Review:March 2020
Page 5 of 138
This document is uncontrolled when printed
Quick Reference Guide: Chemical Management in a Workshop Environment
Steps
Actions/Reqirements
Links
PART B
Permits /Licensing
For the following classifications of chemicals licences/permits are required prior to purchase.
Concessional Spirits
Un-denatured ethanol
Hydrofluoric acid
Note: The above chemical groups represent the most likely chemicals found in a workshop that may require permits/licensing. Refer to other relevant categories of chemicals where required.
http://www.safety.uwa.edu.au/topics/chemical/concessio nal-spirits
http://www.safety.uwa.edu.au/management/permit- work/permit-docs/poisons
2.3 (page 41)
7.4 (poisons, page 74)
M/SDS
Ensure the following:
1.If the item is hazardous or dangerous then print a current M/SDS and add this to the folder in the area where the item will be stored/used. The M/SDS file is found on the reports tab of the product details for the ChemAlert entry for an item.
2.For RED or PG I items you must supply a copy of the M/SDS file to your facilities manager.
3.There are arrangements so that all workshop users can access the MSDSs.
4.The MSDS is < 5 years old.
http://www.safety.uwa.edu.au/topics/chemical
https://chemalert.rmt.com.au/uwa/product/productSearc hExecute.do
2.4 (page 42)
Chemical Management Guidelines
Published:March 2015
Version 1.0
Authorised by the Associate Director, Safety, Health and
Wellbeing
Review:March 2020
Page 6 of 138
This document is uncontrolled when printed
Steps
Actions/Reqirements
Links
PART B
Chemical Holdings
Ensure the following:
1.If the item) same supplier and prod. No. is in the ChemAlert database then have it added to your site holdings.
2.If there isnt a current MSDS in the ChemAlert database then arrange with a registered ChemAlert user to have one uploaded.
3.Ensure that the site holdings are updated annually.
Report loss or diversion of chemicals of concern to your laboratory/facility managers.
http://www.safety.uwa.edu.au/topics/chemical
http://www.safety.uwa.edu.au/topics/chemical/annual- chemical-stocktake-procedure
http://www.safety.uwa.edu.au/topics/chemical/chemalert https://chemalert.rmt.com.au/uwa/stock/maintainStockH
oldings.do?tabClicked=true
2.6(general, page 44), 3.4 (hazardous, page 64), 6.4 (dangerous goods, page
71),
Purchasing
/Acquisition
Complete a Safe Purchase Assessment Form for hazardous or dangerous items
http://www.safety.uwa.edu.au/management/purchasing
2.7 (page 46)
Importation
Refer to section 2.7m
2.7m (page 47)
Manufacturing /Supply
Refer to section 2.7n
2.7n (page 48)
Chemical Management Guidelines
Published:March 2015
Version 1.0
Authorised by the Associate Director, Safety, Health and
Wellbeing
Review:March 2020
Page 7 of 138
This document is uncontrolled when printed
Steps
Actions/Reqirements
Links
PART B
Chemical Risk
Assessment
The type of chemical risk assessment will be determined by the complexity and nature of the chemical(s) and the task/environment in which they will be used.
The types of chemical risk assessment include:
Chemical Risk Assessment
Process Chemical Risk Assessment
Ensure the following:
1.A chemical risk assessment is completed for all hazardous/dangerous chemicals.
The chemical can be included in a generic risk assessment or as an individual risk assessment and must include:
oidentifying the hazards and risks associated with the chemical/activities;
oimplementing controls to reduce risks
oreviews of the effectiveness of the chemical
risk assessment are carried out.
2.Ensure there are arrangements so that all staff and students are familiar with and can access the chemical risk assessments.
3.Personal hygiene arrangements are available, including wash room facilities, workshop guidelines, standard operating procedures and PPE
http://www.safety.uwa.edu.au/topics/chemical/risk- assessment
https://chemalert.rmt.com.au/uwa/risk/riskAssessmentH
ome.do
2.8 (page 48)
Chemical Management Guidelines
Published:March 2015
Version 1.0
Authorised by the Associate Director, Safety, Health and
Wellbeing
Review:March 2020
Page 8 of 138
This document is un