OCTOBER 2018 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

1 2 3 4 5

DOR determines, DPI certifies school equalized values by 10-1.

Last day for property owners to submit late Lottery Credit (LC-400) claims for

2017

Request for Chargebacks of refunded or rescinded taxes (PC-201) due to DOR

8 9 10 11 12

15 16 17 18 19

DOR posts Tech College apportionment Mid-October, DOR begins equating manufacturing assessment rolls

DOR posts Special District apportionment

22 23 24 25 26

NOVEMBER 2018 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

OCTOBER 29 OCTOBER 30 OCTOBER 31 1 2Tech Colleges certify tax levies

Farm Drainage District lists to County Treasurer for inclusion

on 2018 tax bills.

5 6 7 8 9

County Treasurer sends 2016 Delinquency Tax Notices prior to

January 2019 publication.DOR: School Districts certify tax levies

12 13 14 15 16

Deadline for SchoolDistricts to send certified

school levy to municipal clerks.

Municipalities send 20% managed forest land payments to the County

Last day for utilities to be paid before inclusion on 2018 tax bill

Last day to have SOA and specials to County Property Listing for inclusion

on 2018 tax bills

DOR posts TIF Worksheet Form

19 20 21 22 23

Double check submission ofdelinquent utility amounts

Re-Check AccessDane and security access for mill rate worksheet entry

DOR posts credits andestimated state aids

DOR posts SOT Form County Offices Closed

26 27 28 29* 30

Local Treasurers/Clerks should access the County Treasurer’s Local Treasurers/Clerks website (Treasurer.countyofdane.com/apps ) to reset password and make sure you have access to the system.

Begin 2018 Mill Rate Worksheet as soon as they are available from County Property Listing

County Treasurer sends Unclaimed Funds reminder to Clerk of Court and Municipal Treasurers/Clerks

DECEMBER 2018 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

3 4 5 6 7

10 11 12 13 14

Municipalities file Levy Limit Worksheet and TIF Worksheet with DOR

ACCESSDANE.CountyofDanewebsite updated with 2018 tax bills

(Today or Monday)

17 18 19 20 21

Municipalities file SOT with DORand SOT, TIF and Tax RollCertificate for Taxes Levied

with County Treasurer

Deadline to mail tax bills

Double check DOR numbers. Taxbills must be the same as SOT

24 25 26 27 28County Offices Closed

County Offices Closed

Complete mill rate worksheet submission County Treasurer prepares tax bills Municipal Treasurers pick up tax bills for mailing.

County Treasurer prepares tax bills Municipal Treasurers pick up tax bills for mailing.

County Treasurer prepares tax bills Municipal Treasurers pick up tax bills for mailing.

Begin 1st Installment Tax Collections

Make sure the County Treasurer has updated contact information and current bank/Local Government Investment Pool routing information.

JANUARY 2019 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

DECEMBER 31 1 2 3 4

County Offices Closed

County Offices ClosedDeadline for municipalities to file final Municipal Assessment reports & Tax

Incremental District reports with Wisconsin DOR

Write-Off of 12 year old taxes and specials

December collection tax exportdue to treasurerexchange

@countyofdane.com by 4:30 pm.Only those payments in hand on

December 31

7 8 9 10 11

Last day for local municipalitiesto adjust specials, amend SOT.

Unclaimed Funds Report to County Treasurer (Jan 2016 to Dec 2017)

14 15 16 17 18County Offices Closed

JANUARY SETTLEMENTMunicipalities settle December tax

collections (pay taxing jurisdictions in-hand collections

21 22 23 24 25

County posts unclaimed funds notice

Delinquent 2016 List Publication(Week 1 of 2)

28 29 30 31 FEBRUARY 1

Watch for Updates on FebruaryExports and Settlement information from the County Treasurer’s Office

Delinquent 2016 List Publication(Week 2 of 2)

Last Day of MunicipalTax Collections

Last day to apply Lottery Credit.Claims form must be on hand

on Dec 31, postmark is not relevant.

First day to submit Chargeback of Delinquent 2016 Personal Property

Taxes (PC-200)

FEBRUARY 2019 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

4 5 6 7 8

1st installment collection tax exportdue to treasurerexchange@

countyofdane.com by 10:30 amon Feb 4.

All Lottery Credit Formsare due at the same time.

End of legal grace period

11 12 13 14 15

County Treasurer uploads district summary of tax payments and

municipal settlement documents to AccessDane

18 19 20 21 22

FEBRUARY SETTLEMENTMunicipalities: transfer tax roll toCounty Treasurer, pay all taxing

jurisdictions for collections in-hand

Provide separate checks for Taxes, Lottery credit, Farm Drainage, Ag

Conversion, Public Health (Sewerage District). Late payments are not part of

the February settlement.

County works to send delinquency notices this week

25 26 27 28 MARCH 1

Deadline for County Treasurerto post notice of unclaimed funds

(odd years)

Local governments set up settlement appointments to collect settlement materials: 1)Paper copy of payment settlement documents and receipts, 2)Paper copy of the RE and PP summary of tax payments and balances report, 3)CD with digital

copies of Feb RE and PP tax rolls, overpayment report, special tax payments and balances report

Any tax payments received and date-stamped by Local Treasurers after the deadline should be sent to the County Treasurer, include the envelope to verify post mark, and keep a copy for future reference.

MARCH 2019 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

4 5 6 7 8

11 12 13 14 15

Deadline for County to sendState DOR completed tax

settlement documents

18 19 20 21 22

25 26 27 28 29

Deadline for property ownersto file tax exemption reports

with municipalities.

APRIL 2019 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

1 2 3 4 5

City of Madison2nd Installment due

Final personal property chargebacks for 2016 due to County Treasurer.

City of Madison 2nd InstallmentGrace Period Complete

8 9 10 11 12

15 16 17 18 19

City of Madison2nd Installment Settlement

County (City of Madison & Villageof Waunakee) Lottery

Credit Settlement

22 23 24 25 26

Local AssessorsOpen Book in April

April to June—State sends manufacturing full value rolls to municipalities for review by clerks. Also send assessment notices to taxpayers.

MAY 2019 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

APRIL 29 APRIL 30 1 2 3

6 7 8 9 10

Assessment rolls due to Municipal Clerks (1st M in May)

File Expenditure RestraintWorksheet with DOR

13 14 15 16 17

Board of Review. Must meet within 30 days of this date (2nd M in May)

Municipalities examine and correct assessment rolls (by 2nd M in May)

20 21 22 23 24

27 28 29 30 31

County Treasurer sends 20182nd Installment Notices to taxpayers

City of Madison3rd Installment due

JUNE 2019 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

3 4 5 6 7

City of Madison 3rd InstallmentGrace Period Complete

10 11 12 13 14

5 days after Board of Reviewwith a deadline of the second

Monday in June, send Statementof Assessment to DOR and

County Property Listing

17 18 19 20 21

City of Madison3rd Installment Settlement

24 25 26 27 28

15 days after Board of Review, Assessors send Ag Conversion Worksheet to County Treasurer (send form marked NONE if none)

JULY 2019 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

1 2 3 4 5

8 9 10 11 12

15 16 17 18 19

22 23 24 25 26

State sends CountyFirst Dollar Credit payments.

AUGUST 2019 Local Tasks in BlackMonday Tuesday Wednesday Thursday FridayJULY 29 JULY 30 JULY 31 1 2

Final Installment 2018 Property Taxes due to County Treasurer

(excluding City of Madison)

County Treasurer sends outdelinquent notices as soon as

all timely payments are processed

5 6 7 8 9

Final Installment GracePeriod Ends

12 13 14 15 16

City of MadisonFinal Installment Settlement

State DOR certifies Equalized Value

19 20 21 22 23

AUGUST SETTLEMENTCounty Treasurer pays all property taxes

owed to each Municipality

26 27 28 29 30

County Treasurer issuesTax Certificates on all

unpaid parcels on Sept 1

From August 1 to the 3rd Monday in December each year, taxpayers may pre-pay current year tax payments to municipalities

SEPTEMBER 2019 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

2 3 4 5 6

9 10 11 12 13

Reconciled Dog License Report County Clerk Deadline for Rebate.

16 17 18 19 20

County Treasurer pays each municipality for specials and charges

collected Feb 1 to Aug 31, 2018

23 24 25 26 27

Within 90 days of the issuance of tax certificates, the County Treasurer will mail notice to taxpayers of any unpaid taxes or charges.

OCTOBER 2019 Local Tasks in BlackMonday Tuesday Wednesday Thursday Friday

SEPTEMBER 30 1 2 3 4

DOR determines, DPI certifies school equalized values by 10-1.

Last day for property owners to submit late Lottery Credit (LC-400) claims for

2017

Request for Chargebacks of refunded or rescinded taxes (PC-201) due to DOR

7 8 9 10 11

14 15 16 17 18

DOR posts Tech Collegeapportionment

Mid-October, DOR begins equating manufacturing assessment rolls

DOR posts Special District apportionment

21 22 23 24 25

2019 Local Training likely this week

28 29 30 31

Tech Colleges certify tax levies

Local Treasurers/Clerks should access the County Treasurer’s Local Treasurers/Clerks website (Treasurer.countyofdane.com/apps ) to reset password and make sure you have access to the system.