JOB DESCRIPTION

Job Title: Camps Service Manager Responsible To: Operations Manager – Children, Youth & Family ProgrammesDepartment: Children and Young People Location: Term Time – Nottingham city centre but with regular travel to

other locations across the CountyNon-Term Time – Site Manager at YMCA Camp Williams and/ or various YMCA Day Camps

Hours: 37.5 hrs – 50 hrs dependent on Camp activity including weekends and evenings as required

Salary: £26,000 - £27,000 per annum (dependent upon experience)

Job purpose To lead, manage, develop, promote and deliver the Nottinghamshire YMCA’s Childrens

holiday camp programmes including the growth of existing programmes and development of new ones.

To ensure the financial sustainability and quality of the camps provision. To plan, staff and lead camp promotional events during term time. To lead and be responsible for the correct staffing of all provisions including recruitment,

training, performance management, quality assurance, line management, etc. To ensure the safeguarding of all children and families on our programmes in line with

best practice To ensure that all provisions are Ofsted and Early Years Foundation Stage compliant as

required and to achieve Ofsted ratings of good or above To support the development of an organisational culture that puts our Christian Core

Values - Caring, Honesty, Respect and Responsibility - at the centre of all we do.

Principal Responsibilities1.1 To provide leadership, direction, management, support and guidance to the Camps

department especially to those that report directly to you1.2 To manage and evaluate staff performance on a regular basis including managing

underperformance, setting targets and ensuring follow up with appropriate action as necessary

1.3 To effectively lead, plan, develop, promote and ensure the quality of Nottinghamshire YMCA’s residential and non-residential camps, across the whole year

1.4 To work with other managers in relation to any OFSTED, EYFS or other registration requirements for any of our programmes

1.5 To build and maintain strong partnerships within the community especially with parents, head teachers etc.

1.6 To work closely with the PR and Marketing Team to ensure the effective promotion of programmes, publication of good news stories, liaison with the media, external bodies, etc.

1.7 To work closely with the Business Resource Centre Manager to ensure the effective management of all contracts, SLA's, etc. and to ensure the effective bookings process for all camps.

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1.8 To assist with promoting the Safeguarding Children and Young People procedure for the Association including training staff, being a designated safeguarding officer, receiving and managing allegations and liaising with external bodies as required

1.9 To set, agree, monitor and achieve specific key performance indicators and business objectives

1.10 To work in partnership with the Funding Team regarding the Nottinghamshire YMCA Scholarship programme, research new funding streams, write funding bids, build relationships with funders, etc.

1.11 To ensure that all administrative, payroll, financial, funding and reporting responsibilities for the team are managed and carried out in an effective and timely manner

1.12 To attend internal and external meetings and present information as required effectively1.13 To liaise and establish relationships with relevant local organisations and statutory

agencies to ensure the promotion and growth of YMCA programmes1.14 To keep abreast of relevant local and national government policy/ legislation in relation

to children’s services / residential camps etc. and disseminate information effectively to the team and wider Association

1.15 Seek out new opportunities to expand the current provision

General Responsibilities 1 Ambassador for the YMCA

To act as an advocate and ambassador of the YMCA; promoting and exemplifying the YMCA’s core values, mission, vision, and ethos and to positively and proactively protect the YMCA’s reputation

2 Other DutiesTo undertake any other specific duties and responsibilities as may be assigned by the immediate Line Manager or anyone else designated by the Chief Executive Officer, as necessary. To work in a flexible way to ensure that the workload is completed and to undertake any other jobs commensurate with the seniority of the post

3 Discretion to ActTo exercise discretion in the performance of the duties of the post and to use best practice commensurate with the safety of clients and colleagues, and the effective and efficient use of resources.

Nothing in this Job Description is intended to authorise the post-holder to undertake responsibilities that belong properly to trustees and members of the Executive Management Team unless properly authorised to do so by the Chief Executive directly or through an appropriate Manager.

4 RelationshipsTo establish, maintain and enhance team-working with colleagues and staff of Nottinghamshire YMCA and to keep confidential all information about individuals and the business of Nottinghamshire YMCA. Any breach of confidentiality is extremely serious and may lead to dismissal

5 Personal DevelopmentTo play an active role in the development and implementation of your development.

6 Association EthosTo support the Christian aims, objectives, ethos and core values of the Association. The Association is committed to equality of opportunity in recruitment, employment and service delivery and expects all staff to abide by our Equality and Diversity Policy.

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7 Health and SafetyTo adhere to the Association’s Health and Safety policies at all times.

Line Management Responsibility:Site Managers and Camp Leaders, plus other staff, volunteers, relief workers, trainees, work experience placements, volunteers etc. as required

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PERSON SPECIFICATION

Please ensure that you address all the requirements marked with an “A”in the final column as we will be looking for this information when Shortlisting

Job Title: Camps Service Manager

Area Criteria How Assessed*

Experience 1.1 Experience of developing, managing and leading safe and age appropriate activities and programmes for primary and/or secondary school aged children

A, I

1.2 Experience of delivering a range of holiday camps or outdoor and adventure activities for children and young people

A, I

1.3 Extensive experience of managing staff including recruitment, training, motivating, managing performance etc.

A, I

1.4 Experience of dealing with safeguarding children referrals, procedures etc.

A, I, T

1.5 Experience of delivery of services including writing business plans, negotiating contracts, agreeing and managing performance indicators and setting measurable objectives

A, I

1.6 Experience of liaising with external agencies e.g. schools, Ofsted, Safeguarding Boards and governing bodies

A, I

1.7 Experience of managing complex budgets with both fee for service and commissioned income including monitoring income and expenditure, forecasting, managing cashflow and annual budget setting processes

A, I

1.8 Experience of working successfully with OFSTED, and other regulatory bodies, frameworks and assessment standards including at the initial OFSTED registration stage and on an ongoing basis -

A, I

Knowledge / Qualifications

2.1 Childcare / Outdoor Education qualification to at least level 3 or willing to work towards

A, I

2.2 In depth knowledge of and training in Safeguarding Children Protocols and DBS requirements

A, I

2.3 First Aid Qualification/Paediatric First Aid qualification or willing to work towards

A, D

2.4 Coaching Qualifications to at Least Level 2 (desirable)

A, D

Skills & Abilities 3.1 The ability to engage, inspire, motivate and manage children and young people and their parents

I

3.2 The ability to lead by example and encourage team working

A, I

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3.3 The ability to learn quickly, absorb information, multi task, prioritise and delegate using effective organisation, decision making, planning and problem-solving skills

I, T

3.4 Able to communicate effectively both in writing and verbally including written reports, presentations to a variety of stakeholders, leading groups of children and parents

A, T

3.5 A high level of IT literacy, including use of Microsoft Outlook, Word, Excel, Access and PowerPoint.

A, T

3.6 The ability to source and secure new funding and income streams, secure existing funding, fund raise, write funding bids and applications, monitor programmes etc

A, I

3.7 The ability and desire to “roll up sleeves” and be involved in the day to day activities of the department

A, T

Other work related requirements

4.1 The ability to support the Christian core values of the Association

A, I

4.2 Willingness to undergo a satisfactory enhanced DBS check and to register with the DBS Update Service OR hold a satisfactory enhanced DBS check for the correct workforce plus existing registration for the DBS Update Service

D

4.3 The ability to understand and promote the needs of children, young people and adults from diverse cultural, social and racial backgrounds

A, I

4.4 Full driving licence sufficient to drive company owned mini bus

A, D

4.5 Access to an appropriately insured and taxed vehicle

A, D

4.6 Ability to work evenings, weekends and bank holidays and to, participate in an on call rota as required

A, I

*When Assessed – (A) on Application form, (I) At Interview, (T) During Test,(D) From Documentary evidence e.g. references, qualifications (NB: relevant qualifications will be

checked at the interview stage), driving license etc

Nottinghamshire YMCA is committed to promoting diversity and practicing equality of opportunity

Nottinghamshire YMCA is committed to the protection of children and vulnerable adults

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