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ASAPEfficient Workflow and Improved Color Matching
Introduction and Mill User Instructions
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Track color development faster with up to the minute status at your fingertips.
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ASAP manages all communication concerning color matching requests
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• View requests by Season
• Screen the Last 24 hours results
• Track Urgent Requests
• Monitor all Open requests
• Prioritize New requests
• See Real-Time status
• Track Your Performance
• Create Customized Views
You Can Now…
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USER GUIDE CONTENTS Page #
1. Log in 6
2. ASAP Landing Page 7
3. Season Filter 8
4. Search for a Request 9
5. Last 24 hours summary and grid 9
6. Urgent Requests 10
7. Waiting Request 11
8. New Request 12
9. Open Request 13
10. Submit Status 14
11. Color Manager's Dashboard 15
12. Settings 16
13. natific Support 17
14. Creating Physical or Visual review Samples 18 - 24
15. Creating Digital Submissions 25 – 32
16. Creating FSRR Submission 33 – 34
17. Creating a First of Production Request 35 - 36
18. Color Details View 37
19. Plot and Reflectance Curves View 38
20. ASAP - Grid Features - Setting Present Views 39 – 42
21. Special CAP Mill Section 43 – 44
22. ASAPP – Mobile APP 45 - 47
23. Natific Support 485
ASAP Landing Page – Quickly Monitor Seasonal Colour Status
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Select One Season
The display is automatically updated to show request totals for the selected season(s)
• Default view is all requests
• Select a season to see requests by season
Or Multiple
ASAP Landing Page – Season Filter
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• Bar Graph Summarizes Daily Activity
• Grid lists Requests Processed
• See the latest Approvals, Rejections, and Cancellations
• Hover over icon to see brand comments
• Export Results to excel or pdf
• Share
• Communicate
Enter the Brands color request number, then click Search
For a more detailed search use the advanced search features
ASAP Landing Page - Sample number Search and Last 24 hours Summary
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Urgent Count
• New Requests not submitted and already late
• Rejected samples that are late for the next round of submissions
Urgent View
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Waiting Request Count
• Submit round has been created in ASAP
• Requests that are pending evaluation by the brand
Waiting View
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New Request Count
• New Requests recently entered into ASAP
• Older requests where no submit round has been created
New Requests View
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Open Request Count
• All open requests assigned to your account
• Includes all new and in process requests
Open View
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Submit Status
• Familiar view for tracking results
• Export reports based on your customized preset view
Submit Status View
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Track your performance by
• Date Range
• Season
• Request type
• Export to PDF
Color Manager’s Dashboard
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Settings Panel
• Subscription Details
• Notification e-mail address
Settings
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natific Support
• Contact us
• User guides
• Additional information
natific Support
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Creating Physical or Visual Submissions
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1. Search by Request Number
or
2. Or look in the New or Open Request Views to locate your request
3. Click on the WON or Request id to open the needed request
Creating a physical color submit in ASAP
Select the request number you would like to create a submit for:
1. Enter the brand color development request number in the search field on the ASAP landing page, or
2. Locate the request in the New or Open Request views
3. Click on select to open the request
4. If the request has multiple colors, select the color and fabric you would like to create a submit for
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Open a Request - Package Details Page
The package details page has all colors in a color development package, some may only have one color
1. Click Select beside the request at the right in the grid to open the sample details page
2. The sample request page opens in the view
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Create a new Submit - Sample Details Page – Physical Submissions
The sample or request details page has the features to allow you to create a digital or physical lab dip submission
1. Select the number of samples to be submitted or measured in
2. Click Create Submit under
3. Enter the lab dip numbers in the text boxes below the sample squares.
4. Enter any dye house comments such as any difficulties in matching or other details that are important
5. Click save submit
6. Print Submit Form
7. Attach Samples and send the completed request form to the correct brand color office for review.
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Properly Completed Request for Physical Submissions
1. If making an FSRR or Best Can Do request, select the FSRR type under Process2. Click Save Submit3. Print Submit Form
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4. Click Open to open the Submit Form, - ASAP fills in all the details
5. Print the form, attach samples with the correct markings in the size defined by the brand (e.g. 4in x 4in, or 11cm x 11cm) and forward to the brand color office for approval
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Creating another submit round for a rejected request
1. If your last submission round is rejected, follow the brand’s comments and correct the shade for the next
submission
2. Search for the rejected request using the Retailer Color Request id
3. Select New Submit in the submit round drop down box
4. Proceed with the new submit using the same process outlined earlier. (Page 21)
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Creating Digital Submissions
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Digital Submission Guidelines
• Suppliers should screen all digital submissions and only submit samples within the brand’s tolerance into ASAP.
• Metamerism should be within the brand’s digital tolerances. If not, adjust the recipe or reformulate to a non-
metameric dye combination.
• It is the supplier’s responsibility to ensure the dye recipe and process will produce fabric that meets both
shade and performance testing requirements.
• Refer to each brand’s published color procedures to determine the correct spectrophotometer settings,
calibration method, and specified light sources prior to doing digital submissions.
• All samples should be properly conditioned prior to digital measurement.
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Open the natific ASAP Submit Form in Datacolor Tools
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Creating Digital Submissions in ASAP
1. Measure the first sample in Datacolor Tools compared to the retailer’s digital standard
2. Enter the correct mill sample id in the Dye house Sample id box.
3. Open the correct request in ASAP using the previous instructions
4. Copy the sample reference number for the measured sample and paste into the Sample reference
number field on the natific ASAP Submit form is Datacolor Tools
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5-7. Store samples in the ASAP folder in the Datacolor Tools database
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Immediate Synchronization
Once you have measured and saved all samples:
1. Right click on the M3K Settings Panel on your computer’s system tray
2. Select Settings
3. Click Immediate Synchronization on the Database Connection and Export Tab (Export
in Progress will display in red)
4. Your samples will appear in ASAP in a short time
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The color submissions are compared to the brand’s digital standard. The brand will process
the request and you will be notified of the approval or rejection with the brand colorist’s
comments through ASAP.
ASAP Creating Digital Submissions
Once all of the samples are uploaded, your digital submission is complete and you may now:
1. Print a submit form if you need to send samples to the brand
2. Go to the next request for processing
3. CAP Accredited Mills with self-approval privileges can make a pass or reject and resubmit
decision on this page.
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Creating another submit round on a rejected request
If your last submission round is rejected, follow the brand’s comments and correct the shade for the next submission
1. Create a new submit round by going to the sample details page for that Request id (use the search by request id feature)
2. Select New Submit in the submit round drop down box
3. Click Create Submit
4. Proceed with creating the new submit using the same process outlined earlier in this user guide
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Creating FSRR (Best Can Do) Submissions
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ASAP – Creating Final Submit Review Request Submissions
(FSRR, Best Can Do, Limited Approval, Conditional approval etc.)
The goal of all suppliers should be to have all requests approved on the first submission round.
Sometimes this is not possible for a variety of reasons.
When you have determined that the current submit round is an FSRR
1. Under Process - Simply select the FSRR type when creating the submit round
FSRR Type Definitions:
Best Can Do – The mill could have done better in color matching but was not able to for various reasons
Technical Pass – There is a sound technical reason the shade was not matched within tolerance
Time Issues – The mill is out of time deliveries are pending
2. The brand colorist will see the FSRR request in ASAP and will follow their published procedure for approval or rejection
3. For FSRR requests, physical samples must be submitted to the correct brand color office for review
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Create a First of Production request – Approved Lab Dips
1. Go to the package details page of the approved request you need to Continue to First of Production
2. Click the Continue to 1st Production button
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Locate a newly created First of Production request
1. Enter the Request id in the Landing Page Search
2. Click Search
3. Select the First of Production Line
4. Click Select by the color on the package details page
5. Proceed with creating the First of Production sample.
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Color Details View
To view additional colorimetric values and to see metamerism in the Color Details View
1. Click the sample reference number below the sample block
2. The Color Details view will open
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Color Plot and Reflectance Curves
To view the Color Plot and Reflectance Curves of your Current and Historical Samples for a color
1. Click the Plots & Charts Button
2. The Page will open
3. Use the history filter to compare previous samples to the standard and current sample by
fabric, approval status, etc.
4. Click the Sample Ref# to see the selected sample in the Color Details View
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Grid Features
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ASAP - Grid Features
Filter Options:
1. Select the drop down arrow beside Filter Options to filter the data by date or season
2. Select the date range or season and then click load to filter the data to your selection
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ASAP - Grid Features
The Data Grids in ASAP are configurable. You may select the columns, sort by column headers and save
the views for the next time you log in.
Column Selection:
1. Select the drop down arrow beside Column selection to select the columns you want in your view
2. Select the columns and the grid will be updated
3. Click Save to name your view
4. Enter the View name you would like then click ok
5. Your Preset View is now available in the drop down the next time you log in to this view
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ASAP - Grid Features
The Data Grids in ASAP are configurable. You may select the columns, sort by column headers and save
the views for the next time you log in. Column Sorting:
1. Click on a column header to sort your data by that column
2. Drag and drop column headers to the light green header to sort by color, season etc.
3. Save the new view as a preset view with your preferred name
4. Enter the View Name and click ok
5. The new view name is displayed in the drop down and is available when you return to ASAP
6. Export View to excel for meetings communication and collaboration.
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Special section for natific CAP Mills
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CAP Mill ASAP Guidelines
1. ASAP is used to communicate new color requests, cancellations, and updates by brand PLM systems
2. natific CAP Accredited Mills can have the privilege to self-approve requests in ASAP by having the brand
grant you ASAP self-approval privileges
3. FSRR requests must still be submitted following the brand’s guide-lines
4. You may receive, submit, approve and track all color development for brand’s using ASAP and who are
members of the natific CAP program
5. ASAP offers a unique means to manage and communicate your color development status
6. ASAP updates the brand on your progress and buy ready status automatically
7. Send fewer e-mails, get cancellations when they happen, and save time in tracking your status
8. ASAP tracks all your history and provides quick status reports to keep your organization informed
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ASAPP – Mobile Color Management APP
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Connect ASAP with the ASAPP app and enjoy the key benefits
• Colorists and Managers can quickly track status
• You can use the QR code or request number for quick access to any color request in ASAP
• Have the history of all color development requests at your fingertips
• Currently available for Android Devices only
• Contact natific support if you would like to connect your Android Mobile device
• The APP is included with the paid annual subscription (base subscription excluded)
The ASAPP app
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ASAPP - Locating a submit with the QR Code Scanner
The ASAPP is available to users with the full ASAP subscription (not base users)
QR Codes on submit forms
ASAPP to scan QR codes and quickly locate requests
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Need more information on ASAP?
- You are always welcome to contact
our support team
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