d3n9y02raazwpg.cloudfront.net...REGULAR COUNCIL MEETING AGENDA Eastvale City Hall Council Chambers 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752 Wednesday, June 24, 2020 Regular

REGULAR COUNCIL MEETING AGENDA

Eastvale City Hall Council Chambers12363 Limonite Avenue, Suite 900, Eastvale, CA 91752

Wednesday, June 24, 2020 Regular Meeting: 6:30 PM

See Meeting Instructions Below City Councilmembers

Brandon Plott, Mayor Jocelyn Yow, Mayor Pro Tem

Clint Lorimore, Councilmember Todd Rigby, Councilmember

Joseph Tessari, Councilmember Bryan Jones, City Manager

Erica Vega, City Attorney Marc Donohue, City Clerk/Communications Director

This Agenda contains a brief general descrip on of each item to be considered. Except as otherwise provided by law, no ac on ordirec on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor ng documents,including staff reports, and any wri ngs or documents provided to a majority of the City Council a er the pos ng of this agenda areavailable for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at(951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov.

Per City Council ac on on May 27, 2020, the City Council Chamber is now open to the public in a limited capacity. Those whoa end the mee ng in person will have to social distance from others and only a limited amount of people will be permi ed in theCouncil Chamber at the same me. Members of the public who wish to observe the mee ng and/or make public comment mayalso do so by logging into GoTo Webinar at the above stated date and me. Informa on on how to par cipate via GoToWebinarand call in instructions can be found using the following link https://bit.ly/2XZfZUSTo maximize public safety while s ll maintaining transparency and public access, members of the public can observe the mee ngby GoTo Webinar pla orm and may provide public comment by sending comments to the City Clerk’s Oï¬ƒce by email [email protected] or u lize the “raise your hand” func on in GoToWebinar to speak at the mee ng. Staï¬€ will monitoremails to the extent possible during the mee ng and provide comments as possible. All comments will be made part of therecord. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject tothe Mayor’s discretion to reduce time on public comment. All comments should be a maximum of 500 words, which corresponds toapproximately 3 minutes of speaking me. If a comment is received a er the agenda item is heard but before the close of themeeting, the comment will still be included as a part of the record of the meeting but will not be read into the record.

In compliance with the Americans with Disabili es Act, if you need special assistance to par cipate in this mee ng, you shouldcontact the City Clerk’s Office at (951) 361-0900.

Regular mee ngs are recorded and made available on the City’s website at www.eastvaleca.gov. Mee ng recordings are uploadedto the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting.

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https://www.eastvaleca.gov/government/city-council/agendas

mailto:[email protected]

1. CALL TO ORDER

2. ROLL CALL

3. CLOSED SESSION PUBLIC COMMENT Any member of the public may address the Council on items within the Council’s subject matter jurisdiction,but which are not listed on this agenda during PUBLIC COMMENTS. However, no action may be taken onmatters that are not part of the posted agenda. We request comments made on the agenda be made at thetime the item is considered and that comments be limited to three minutes per person with a maximum ofsix minutes (time may be donated by one person). Please address your comments to the Council and do notengaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speakerforms are available at the front table to the entrance of Council Chambers.

4. CLOSED SESSION ITEM(S)

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. ADDITIONS/REVISIONS The City Council may only add an item to the Agenda after making a finding that there is a need to takeimmediate action on the item and that the item came to the attention of the agency subsequent to theposting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Council. If there isless than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote.Added items will be placed for discussion at the end of each section unless otherwise noted.

8. PRESENTATIONS/ANNOUNCEMENTS

8.1. Introduction of CalFire Battalion Chief Josh Janssen

9. PUBLIC COMMENT Any member of the public may address the Council on items within the Council’s subject matter jurisdiction,but which are not listed on this agenda during PUBLIC COMMENTS. However, no action may be taken onmatters that are not part of the posted agenda. We request comments made on the agenda be made at thetime the item is considered and that comments be limited to three minutes per person with a maximum ofsix minutes (time may be donated by one person). Please address your comments to the Council and do notengaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speakerforms are available at the front table to the entrance of Council Chambers.

10. CONSENT CALENDAR Consent Calendar items are normally enacted in one motion. The Mayor or City Council may remove aConsent Calendar item for separate action. If a member of the public would like to speak on a ConsentCalendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.

10.1. City Council Meeting Minutes Submitted by: Marc A. Donohue, City Clerk/Communications Director

RECOMMENDED ACTION(S): Staff recommends that the City Council approve the City Council meeting minutes fromthe regular meeting on June 10, 2020.

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10.2. Warrant Register Submitted by: Amanda Wells, Finance Director/City Treasurer

RECOMMENDED ACTION(S): Staff recommends that the City Council approve the payment of warrants as submitted bythe Finance Department.

10.3. Communications Monthly Summary Submitted by: Stephanie Vasquez, Deputy City Clerk

RECOMMENDED ACTION(S): Staff recommends that City Council to receive and file the Communications MonthlySummary.

10.4. Eastvale Crime Statistics - April 2020 Submitted by: Eva Terekhova, Emergency Management Specialist

RECOMMENDED ACTION(S): Staff recommends that the City Council receive and file the Eastvale Crime Statistics forApril 2020.

10.5. Planning Department Update Submitted by: Gina Gibson-Williams, Community Development Director

RECOMMENDED ACTION(S): Staff recommends that the City Council receive and file the Planning Department Update.

10.6. Public Works Department Update Submitted by: Gina Gibson-Williams, Community Development Director

RECOMMENDED ACTION(S): Staff recommends that the City Council receive and file the Public Works Departmentupdate.

10.7. Resolutions Associated with the November 3, 2020 General Municipal Election (Districts2 and 5) Submitted by: Marc Donohue, City Clerk/Communications Director

RECOMMENDED ACTION(S): Staff recommends that the City Council:

1. Adopt Resolution No. 20-XX, A Resolution of the City Council of the City of Eastvale,California Calling and Giving Notice of a General Municipal Election to be held onTuesday, November 3, 2020, and requesting the Board of Supervisors of the Countyof Riverside to Consolidate the General Municipal Election with the State WideElection to be held on Tuesday, November 3, 2020, for the election of certainofficers as required by the provisions of the laws of the State of California related to

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General Law cities pursuant to Section 10403 of the Elections Code; and2. Adopt Resolution No. 20-XX, A Resolution of the City Council of the City of Eastvale,

California, Adopting Regulations for Candidates for Elective Office Pertaining toCandidate's Statements Submitted to the Voters at a General Municipal Election tobe held Tuesday, November 3, 2020

10.8. Contract Amendment for Professional Consulting Services with Interwest ConsultingGroup Submitted by: Gina Gibson Williams, Community Development Director


1. Approve the amendment to the professional services agreement between the Cityand Interwest Consulting Group; and

2. Authorize the City Manager to execute the amendment.

10.9. Contract Amendment for Professional Consulting Services with Michael BakerInternational Submitted by: Gina Gibson Williams, Community Development Director


1. Approve the second amendment to the agreement with Michael BakerInternational;

2. Authorize the City Manager to execute the contract.

10.10. The Road Repair and Accountability Act of 2017 SB 1 - Project List for FY 20/21 Submitted by: Gina Gibson-Williams, Community Development Director

RECOMMENDED ACTION(S): Staff recommends that the City Council adopt Resolution No. 20-XX adopting a list ofprojects for fiscal year 2020-21 funded by SB1.

10.11. Third Amendment to Agreement with Liebert Cassidy Whitmore (LCW) for Special LegalServices Submitted by: Bryan Jones, City Manager

RECOMMENDED ACTION(S): Staff recommends that the City Council approve a $30,000 amendment to the Agreementfor Special Legal Services, for a total contract not to exceed amount of $80,000, with LCW

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and authorize the City Manager to execute the amendment.

10.12. Award a Construction Contract to GMC Engineering, Inc. for Hamner Place BeautificationProject in the amount of $3,438,331.50. Submitted by: Gina Gibson-Williams, Community Development Director


1. Approve the contract with GMC Engineering, Inc., the lowest responsible bidder, inaccordance with unit bid prices in the amount of $3,438,331.50 plus 10%contingency of $343,833.15 for the Hamner Place Beautification Project; and

2. Authorize the City Manager to execute all necessary documents including Notice ofCompletion.

10.13. Cooperation Agreement with the County of Riverside for Participation in the County'sUrban County Community Development Block Grant, HOME Investment PartnershipProgram, and Emergency Solutions Grant for Fiscal Years 2020-2021, 2022-2023, 2023-2024 Submitted by: Gina Gibson-Williams, Community Development Director


1. Approve the Cooperation Agreement with the County of Riverside for Participationin the Urban County Community Development Block Grant, HOME InvestmentPartnership Program, and Emergency Solutions Grant for Fiscal Years Fiscal Years2020/21 through 2023/24; and

2. Adopt Resolution No. 20-XX of the City Council of the City of Eastvale, California,authorizing participation In the Urban County Community Development Block Grant,HOME Investment Partnership Program, and Emergency Solutions Grant for FiscalYears 2020/21 through 2023/24.

11. PUBLIC HEARINGS The public is encouraged to express your views on any matter set for public hearing. It is our procedure tofirst receive the staff report, then to ask for public testimony, first from those in favor of the project followedby testimony from those in opposition to it, and if there is opposition, to allow those in favor, rebuttaltestimony only as to the points brought up in opposition. To testify on the matter, you need to simply comeforward to the speaker’s podium at the appropriate time, give your name and address and make yourstatement. After a hearing is closed, you may not further speak on the matter unless requested to do so orare asked questions by the Mayor or a Councilmember. Public comment is limited to three (3) minutes eachwith a maximum of six (6) minutes (time may be donated by one speaker.)

11.1. Limonite Gap Closure Project – City Project Number 93206 - A request for considerationof the Project California Environmental Quality Act Draft Initial Study with Mitigated

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Negative Declaration Submitted by: Jason Killebrew, Planning Manager

RECOMMENDED ACTION(S): Staff Recommends that the City Council open and continue the public hearing to theAugust 26, 2020 City Council Meeting.

12. CITY COUNCIL BUSINESS

12.1. City of Eastvale Transportation Impact Thresholds for California Environmental QualityAct Compliance Related to Transportation Analysis Submitted by: Gina Gibson-Williams, Community Development Director

RECOMMENDED ACTION(S): Staff Recommends that the City Council adopt a resolution to establish City of EastvaleTransportation Impact Thresholds for California Environmental Quality Act Compliancerelated to Transportation Analysis.

12.2. COVID-19 Update/60-Day Emergency Declaration Review Submitted by: Bryan Jones, City Manager

RECOMMENDED ACTION(S): Staff recommends that the City Council review and confirm the need for continuing thelocal declaration of emergency.

12.3. Roadway Adoption Program Update Submitted by: Marc A. Donohue, City Clerk/Communications Director

RECOMMENDED ACTION(S): Staff recommends that the City Council receive and file the update on the RoadwayAdoption Program.

13. CITY MANAGER/CITY STAFF REPORT

14. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS

15. ADJOURNMENT The next regular mee ng of the Eastvale City Council is scheduled for Wednesday, July 22, 2020,at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale,CA 91752.

AFFIDAVIT OF POSTING

I hereby cer fy under penalty of perjury under the laws of the State of California, that the foregoingAgenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and websiteof the City of Eastvale (www.eastvaleca.gov,) not less than 72 hours prior to the meeting.

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Marc A. Donohue, MMC City Clerk

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MINUTESCITY OF EASTVALE

City Council Regular MeetingWednesday, June 10, 2020Regular Meeting: 6:30 P.M.

Meeting Streamed via GoToWebinar

Eastvale City Council Chambers12363 Limonite Avenue, Suite 900

Eastvale, CA 91752

1. CALL TO ORDER

The regular meeting of the Eastvale City Council was called to order at 6:32 p.m. by Mayor Plott.

2. ROLL CALL

Present: Councilmembers Lorimore (via GoToWebinar), Rigby, Tessari, Mayor Pro Tem Yow (via GoToWebinar), and Mayor Plott

Absent:

City Staff Present: City Manager Jones, City Attorney Vega, and City Clerk/Communications Director

Donohue were present at Roll Call. Other staff members were present and responded to questions.

3. CLOSED SESSION PUBLIC COMMENT

4. CLOSED SESSION ITEM(S) - None

5. INVOCATION

Father Patrick Kirsch offered the invocation.

6. PLEDGE OF ALLEGIANCE

Councilmember Rigby led the Pledge of Allegiance.

7. ADDITIONS/REVISIONS – None

8. PRESENTATIONS/ANNOUNCEMENTS

8.1 Recognition of Lieutenant Tim Martin

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Eastvale City Council Meeting MinutesJune 10, 2020 Page - 2

Mayor Plott recognized Lieutenant Tim Martin.

8.2 Recognition of Battalion Chief Richard Tovar

Mayor Plott recognized Chief Richard Tovar. Chief Tovar was not in attendance.

8.3 Introduction of Riverside County Sheriff Lieutenant Marc Boydd

Lieutenant Martin introduced Lieutenant Boydd.

8.4 Introduction of Accounting Manager Luis Hernandez

City Manger Jones introduced Accounting Manager Luis Hernandez.

9. PUBLIC COMMENTS

The following individual(s) provided public comment:

Keith White, Eastvale Resident Julie Rust, Eastvale Resident Ike Bootsma, Eastvale Resident Rhonda Roberts, Eastvale Resident

10. CONSENT CALENDAR

On motion of Councilmember Lorimore and second by Councilmember Rigby, the City Council voted unanimously to approve Consent Calendar Item Nos. 10.1 – 10.5.

10.1 City Council Meeting Minutes

The City Council approved the City Council meeting minutes from the regular meeting on May 27, 2020.

10.2 Second Amendment for Hamner Place Street Improvement Design with Webb &Associates in the Amount of $28,600.00

1. Approved Amendment No. 2 to the Professional Services Agreement with Albert A. Webb and Associates for Infrastructure Design Related to Hamner Place; and

2. Authorized the City Manager to execute all necessary documents.

10.3 Annual Housing Element Progress Report for the 2019 Reporting Period

1. Received and filed the 2019 Annual Housing Element Progress Report.

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2. Directed staff to submit the 2019 Annual Housing Element Progress Report to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning & Research (OPR)

10.4 Preliminarily Approving the Annual Report and Declaring Intention to Levy and Collect Assessments for Landscape and Lighting Maintenance Districts and Benefit Assessment Districts for Fiscal Year 2020-21

1. Approved and Adopted Resolution No. 20-29, A Resolution of the City of Eastvale, California, Preliminarily Approving the Annual Report for Fiscal Year 2020-21 for the Following Districts: Landscaping and Lighting Maintenance Districts No. 89-1 Consolidated, No. 2014-1, No. 2014-3 And No. 2014-4; and

2. Approved and Adopted Resolution No. 20-30, A Resolution of the City of Eastvale, California, Declaring its Intention to Levy and Collect Assessments for Fiscal Year 2020-21 for the Following Districts: Landscaping and Lighting Maintenance Districts No. 89-1 Consolidated, No. 2014-1, No. 2014-3 and No. 2014-4; and

3. Approved and Adopted Resolution No. 20-31, A Resolution of the City of Eastvale, California, Preliminarily Approving the Annual Report for Fiscal Year 2020-21 for the Following District: Benefit Assessment District No. 2014-2; and

4. Approved and Adopted Resolution No. 20-32, A Resolution of the City of Eastvale, California, Declaring its Intention to Levy and Collect Assessments for Fiscal Year 2020-21 for the Following District: Benefit Assessment District No. 2014-2

5. Set the Public Hearing for July 22, 2020, to Consider the Levy and Collection ofAssessments.

10.5 Initiation of Proceedings to Establish Community Facilities District No. 2020-1 forthe Hamner Place Project

1. Adopted Resolution No. 20-33 entitled: A Resolution of Intention of the City Council of the City of Eastvale, California, to Establish Community Facilities District 2020-01 (Hamner Place).

2. Set the Public Hearing for July 22nd, 2020.

11. PUBLIC HEARINGS

11.1 Adoption of the Fiscal Year 2020-21 Annual Operating and Capital Improvement Budget

Finance Director/City Treasurer Wells made a presentation and responded to City Council inquiries.

Mayor Plott opened the public comment period.


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Michael O’Connor, Eastvale Resident Ike Bootsma, Eastvale Resident

With no one else desiring to speak on this item, Mayor Plott closed the public comment period.

On motion of Councilmember Lorimore and second by Councilmember Tessari, the City Council voted unanimously to approve:

1. Fiscal Year 2020-2021 Annual Operating and Capital Improvement Budget; 2. 20-34 A Resolution of the City Council of the City of Eastvale, California, Adopting

an Operating Budget and Capital Improvement Budget for the Fiscal Year Commencing July 1, 2020 and Ending June 30, 2021, And Appropriating Funds for Purposes Therein Set Forth; and

3. 20-35 A Resolution of the City Council of the City of Eastvale, California, Approving and Adopting the Annual Appropriations Limit Pursuant to Article XIII (B) of the California Constitution for Fiscal Year 2020-2021; and

4. 20-36 A Resolution of the City Council of the City of Eastvale, California, Approving the Commitment of Fund Balance Pursuant to GASB 54; and

5. 20-37 A Resolution of the City of Council of the City of Eastvale, California, Establishing the Authorized Positions for the Fiscal Year 2020-2021, Effective July 1, 2020; and

6. 20-38 A Resolution of the City Council of the City of Eastvale, California, Establishing a Revised Salary Schedule and Range Table Effective July 1, 2020.

12. CITY COUNCIL BUSINESS

Councilmember Lorimore recused himself from item 12.1.

12.1 Ordinance No. 17-05 to Update Participation in the Transportation Uniform Mitigation Fee (TUMF) Program; Repeal Resolution 17-64 and Adopt Proposed Resolution No. 20-39 Updating the TUMF Fee Schedule

Contract Engineer Hemsley summarized the staff report and responded to City Council inquiries.

Mayor Plott opened the public comment period. With no one desiring to speak on this item, Mayor Plott closed the public comment period.

The City Council discussed the item and staff answered related questions.

On motion of Councilmember Tessari and second by Councilmember Rigby, the City Council voted to adopt Resolution No. 20-39, adopting an updated TUMF schedule and repealing Resolution No. 17-64.

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12.2 COVID-19 Update

City Manager Jones made a presentation and responded to City Council inquiries.

Mayor Plott opened the public comment period.


Michael O’Connor, Eastvale Resident

With no one else desiring to speak on this item, Mayor Plott closed the public comment period.

The City Council discussed the item and staff answered related questions.

There was a consensus to receive and file the presentation.

13. CITY MANAGER REPORT/CITY STAFF REPORT

City Manager Jones provided an update on upcoming City events.

14. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS

14.1 League of California Cities

Councilmember Lorimore provided a report.

14.2 Southern California Association of Governments


14.3 Western Riverside Council of Governments

Councilmember Tessari provided a report.

14.4 Riverside Transit Agency

Mayor Plott provided a report

14.5 Northwest Mosquito and Vector Control District

No report was provided.

14.6 Riverside County Transportation Commission


14.7 Western Riverside County Regional Conservation Authority


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14.8 JCSD Parks Commission


14.9 Western Community Energy


14.10 Finance Committee


14.11 City Council Communication

Councilmember Rigby provided comments.

Councilmember Lorimore provided comments.

Councilmember Tessari provided comments.

Mayor Pro Tem Yow requested that a resolution to ban the confederate flag from public places be brought back to council for consideration.

Mayor Plott provided comments.

ADJOURNMENT – Mayor Plott adjourned the meeting at 9:23 p.m. The next regular meeting of the Eastvale City Council is scheduled for Wednesday, June 24, 2020 at 6:30 p.m.

_____________________________________Marc A. Donohue, MMCCity Clerk/Communications Director

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AGENDA STAFF REPORT City Council Meeting CONSENT CALENDAR Agenda Item No. 10.2 June 24, 2020

Warrant Register

Prepared By: Amanda Wells, Finance Director/City Treasurer

Recommended Action(s)Staff recommends that the City Council approve the payment of warrants as submitted by the FinanceDepartment.

SummaryThe Warrant register is a list of demands of payment by the City of Eastvale for services performed forthe last thirty days. On June 16, 2020, the Finance Committee reviewed the attached list of invoicesfor services performed and have recommended the Warrant Register for payment.

BackgroundThe invoices have been reviewed by the Finance Department for completeness, proper approvals, andif applicable, in accordance with underlying contracts. All items were properly supported.

Strategic Plan Action - Priority Level: N/A | Target #: 5 | Goal #: N/AEnhance transparency e.g. “open government.”

Fiscal ImpactFunds are available for the payment of the warrants check numbers 17441 to 17516 and wire numbers1666 to 1687 for the total of $2,758,203.56. Included are payroll direct deposits in the amount of$124,221.13 (paid 05/14/2020 and 05/28/2020).

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752951.361.0900 | eastvaleca.gov

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Prior City Council/Commission ActionNot applicable.

Attachment(s)Attachment 1 - Warrant Register


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Chec k No V endor No V endor Nam e Chec k Dat e V oid A m ount I nv oic e No Des c r ip t ion G L A c c ount A m ount

05/13/2020-05/27/2020

FUND DESCRIPTION100 GENERAL FUND $1,144,103.91

110 STRUCTURAL FIRE FUND $1,387,439.32

200 GAS TAX FUND $51,268.80

205 SB1 ROAD MAINTENANCE/REHAB $0.00

210 MEASURE A FUND $46,359.44

220 AQMD TRUST FUND $0.00

240 MISCELLANEOUS GRANTS FUND $11,595.36

250 COMMUNITY DEVELOPMENT BLOCK GRANT $0.00

260 SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT $0.00

292 PUBLIC FACILITIES DEVELOPMENT IMPACT FEE $39.60

300 LANDSCAPE MAINTENANCE DISTRICT 89-1 ZONE 10 (FORMERLY FUND 300) $0.00











311 BENEFIT ASSESSMENT DISTRICT 2014-2 (FORMERLY FUND 410) $0.00

312 LANDSCAPE MAINTENANCE DISTRICT 2014-1 (FORMERLY FUND 420) $0.00



315 CLOVERDALE CFD $0.00

400 CFD 2017-1 GOODMAN (FORMERLY LLMD 89-1 ZONE 156) $0.00

401 CFD 2017-2 SENDERO $0.00

500 DEBT SERVICE FUND $0.00

600 CAPITAL PROJECTS FUND $39,038.25

800 AGENCY FUND $75,306.20$2,758,203.56

FUND SUMMARY EXPENDITURES

Legend

FUND‐DEPARTMENT‐ACCOUNT100 ‐ 200 ‐ 6376

Page 1

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Chec k No V endor No V endor Nam e Chec k Dat e V oid A m ount I nv oic e No Des c r ip t ion G L A c c ount A m ount

1673 ELA001 ELAN FINANCIAL SV 5/27/2020 FALSE $3,461.11DONOHU042020-01 CC REFUND-M.DONOHUE/ATHENIAN DIALOGUE/0100-120-6230 ($75.00)DONOHU042020-02 CC REFUND-J.COOPER/ATHENIAN DIALOGUE/05. 100-120-6230 ($75.00)DONOHU042020-03 CC REFUND-J.VASQUEZ/ATHENIAN DIALOGUE/05100-120-6230 ($75.00)DONOHU042020-04 CC S.VASQUEZ/CMC CERTIFICATE & PLAQUE FE100-120-6490 $115.00DONOHU042020-05 CC POSTAGE-PASSPORT/04.09.20 100-120-6514 $7.75DONOHU042020-06 CC DROPBOX SUB/APR 2020-2021/COMM 100-260-6220 $960.00DONOHU042020-07 CC SHUTTERSTOCK SUB/COMMUNICATIONS/FE 100-260-6220 $29.00DONOHU042020-08 CC CONSTANT CONTACT SUB/EASTVALE WEEK 100-260-6220 $90.25DONOHU042020-09 CC 2019 CA TITLE 24-BUILDING AND FIRE CODE/P100-120-6490 $388.00GIBSON042020-01 CC KEYBOARD/COMM DEV DIR/G.GIBSON 100-301-6590 $49.55GIBSON042020-02 CC PORTABLE COUNTER FOR EVENTS/ECON DE100-301-6422 $440.31GIBSON042020-03 CC LAPTOP TABLE/COMM DEV DIR/G.GIBSON 100-301-6512 $46.32GIBSON042020-04 CC CREDIT-RETURNED LAPTOP TABLE/COMM DE100-301-6512 ($46.32)GIBSON042020-05 CC CREDIT-RETURNED KEYBOARD/COMM DEV D100-301-6590 ($49.55)GIBSON042020-06 CC REFUND-K.WRIGHT-LODGING/CAL ASSOC EC100-301-6245 ($482.20)GIBSON042020-07 CC KEYBOARD AND TABLET STAND/COMM DEV 100-301-6590 $86.98GIBSON042020-08 CC SHOPEASTVALE-INFOGRAPHIC PAGE/ECON 100-301-6490 $100.00GIBSON042020-09 CC K.WRIGHT/THE PRESS-ENTERPRISE SUB/AP 100-301-6220 $14.00GIBSON042020-10 CC CSMFO-JOB AD/ACCOUNTING MGR 100-220-6414 $275.00GIBSON042020-11 CC LOGMEIN WEB SVC-MTGS/APR 2020 100-240-6490 $249.00GIBSON042020-12 CC LIGHT TOWER RENTAL/ALTFILLISCH 100-301-6422 $406.02GIBSON042020-13 CC UPDATE/SHOPEASTVALE-INFOGRAPHIC PAG100-301-6490 $25.00WELLS042020-01 CC A.WELLS/GFOA-BUDGETING DURING A RECE100-210-6240 $35.00WELLS042020-02 CC MICROSOFT OFFICE/FULL SUPPORT/APR 20 100-240-6412 $660.00WELLS042020-03 CC MICROSOFT OFFICE/EMAIL SUPPORT/APR 2100-240-6412 $176.00WELLS042020-04 CC MICROSOFT OFFICE/VISIO LICENSE-M.RAMI 100-240-6412 $15.00WELLS042020-05 CC MICROSOFT OFFICE/NEW LICENSE & ACCT 100-240-6412 $96.00

$3,461.111666 EAS005 EASTVALE GATEWA 5/13/2020 FALSE $20,271.61

154390 LEASE CITY HALL #910/MAY 2020 100-295-6474 $10,717.53154893 LEASE CITY HALL #900/MAY 2020 100-295-6474 $9,554.08

$20,271.611667 PRO001 PROTECTION ONE A 5/13/2020 FALSE $106.82

134073664 FS 31/FIRE INSPC/MONITORING/PRIME CELL/05. 110-420-6310 $106.82$106.82

1668 SCE001 SOUTHERN CALIFO 5/13/2020 FALSE $19,427.730192/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $12.750290/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $17.740393/APR2020 ELECTRCAL SVCS/CITY HALL/03.30.20-04.28.20 100-295-6372 $368.480398/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $35.481609/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $12.752287/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $17.742592/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $104.293251/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $17.743828/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $29.393980/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $17.744288/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $17,532.294603/APR2020 ELECTRIC SVC/SIGNALS/ST LIGHTS/03.24.20-04.2200-510-6372 $40.314952/APR2020 ELECTRICAL SVC/CITY HALL #900/04.06.20-05.06.2 100-295-6372 $284.536512/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $70.967689/APR2020 FS 31/ELECTRICAL SVC/04.06.20-05.06.20 110-420-6372 $865.54

$19,427.73

Page 2

17

Chec k No V endor No V endor Nam e Chec k Dat e V oid A m ount I nv oic e No Des c r ip t ion G L A c c ount A m ount1669 VER001 VERIZON WIRELESS 5/13/2020 FALSE $1,696.09

9852841366-01 CITY CELL/A.WELLS/03.19.20-04.18.20 100-210-6376 $53.659852841366-02 CITY CELL/C.ADAMS/03.19.20-04.18.20 100-200-6376 $53.659852841366-03 CITY CELL/J.PEREZ/03.19.20-04.18.20 100-330-6376 $53.659852841366-04 GEN USE HOTSPOT/03.19.20-04.18.20 100-295-6376 $38.019852841366-05 CITY CELL/C.DE HESA/03.19.20-04.18.20 100-330-6376 $53.659852841366-06 CITY CELL/K.WRIGHT/03.19.20-04.18.20 100-301-6376 $53.659852841366-07 CITY CELL/M.MORALES/03.19.20-04.18.20 100-330-6376 $53.659852841366-08 CODE ENF/HOTSPOT/03.19.20-04.18.20 100-330-6376 $152.049852841366-09 STREET CAMERAS/VAR LOCATIONS/03.19.20-04.1200-510-6376 $373.379852841366-10 CITY CELL/J.DIAZ/03.19.20-04.18.20 100-330-6376 $53.659852841366-11 ALPR CAMERAS/VAR LOCATIONS/03.19.20-04.18.2200-510-6376 $608.169852841366-12 CITY CELL/J.TERFEHR/03.19.20-04.18.20 100-330-6376 $53.659852841366-13 CITY CELL/C.LOSORELLI/03.19.20-04.18.20 100-330-6376 $53.659852841366-14 BACKUP INTERNET LINE/03.19.20-04.18.20 100-295-6376 $38.019852841366-15 CITY CELL/J.KILLBREW/03.19.20-04.18.20 100-300-6376 $53.659852841366-16 CREDIT/CITY CELL/J.KILLBREW 100-300-6376 ($50.00)

$1,696.091670 ATT005 AT&T CORP 5/27/2020 FALSE $958.69

3831054501 INTERNET SVCS/CITY HALL/05.11.20-06.10.20 100-295-6376 $958.69$958.69

1671 CHA002 CHARTER COMMUN 5/27/2020 FALSE $104.980229512050820 INTERNET SVCS/ALTFILLISCH/05.08.20-06.07.20 100-295-6376 $104.98

$104.981672 DIR001 DIRECTV LLC 5/27/2020 FALSE $114.53

37428054639 FS 31/CABLE/05.10.20-06.09.20 110-420-6375 $114.53$114.53

1674 JCS001 JCSD 5/27/2020 FALSE $803.9937923/APR2020 FS 27/WATER (IRRIG) SVC/03.30.20-05.03.20 110-420-6378 $60.9437924/APR2020 FS 27/WATER SEWER (BLDG) SVC/03.30.20-05.03. 110-420-6378 $599.4037925/APR2020 FS 27/WATER (IRRIG) SVC/03.30.20-05.03.20 110-420-6378 $31.9339227/APR2020 ALTFILLISCH/WATER SVC/03.30.20-05.03.20 100-295-6378 $111.72

$803.991675 PIT002 PITNEY BOWES PU 5/27/2020 FALSE $208.99

APR2020 POSTAGE USE/APR 2020 100-290-6514 $208.99$208.99

1676 PRO001 PROTECTION ONE A 5/27/2020 FALSE $123.73134150244 FS 27/FIRE INSPC/MONITORING/06.01.20-08.31.20110-420-6310 $123.73

$123.731677 GAS001 SOCALGAS 5/27/2020 FALSE $299.30

ALT/APR2020 ALTFILLISCH/GAS SVCS/04.13.20-05.12.20 100-295-6374 $82.86FS27/APR2020 FS 27/GAS SVCS/04.13.20-05.12.20 110-420-6374 $92.65FS31/APR2020 FS 31/GAS SVCS/04.10.20-05.11.20 110-420-6374 $123.79

$299.301678 SCE001 SOUTHERN CALIFO 5/27/2020 FALSE $14,045.76

1550/APR2020 ELECTRIC SVC/SIGNALS/ST LIGHTS/04.08.20-05.0200-510-6372 $62.281725/APR2020 ELECTRIC SVC/SIGNALS/ST LIGHTS/04.08.20-05.0200-510-6372 $16.062459/APR2020 ELECTRICAL SVC/ALTFILLISCH PROP/04.08.20-05. 100-295-6372 $57.657490/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $12.757704/APR2020 ELECTRICAL SVC/TRAFFIC SIGNAL/04.08.20-05.08200-510-6372 $104.047776/J-A2020-01 ELECTRIC SVC/SIGNALS/ST LIGHTS/JAN-APR 202200-510-6372 $9,220.14

Page 3

18

Chec k No V endor No V endor Nam e Chec k Dat e V oid A m ount I nv oic e No Des c r ip t ion G L A c c ount A m ount7776/J-A2020-02 ELECTRIC SVC/SIGNALS/ST LIGHTS/JAN-APR 202305-510-6372 $780.927776/J-A2020-03 ELECTRIC SVC/SIGNALS/ST LIGHTS/JAN-APR 202306-510-6372 $460.257776/J-A2020-04 ELECTRIC SVC/SIGNALS/ST LIGHTS/JAN-APR 202307-510-6372 $155.747776/J-A2020-05 ELECTRIC SVC/SIGNALS/ST LIGHTS/JAN-APR 202308-510-6372 $155.747776/J-A2020-06 ELECTRIC SVC/SIGNALS/ST LIGHTS/JAN-APR 202309-510-6372 $762.697776/J-A2020-07 ELECTRIC SVC/SIGNALS/ST LIGHTS/JAN-APR 202310-510-6372 $737.348726/APR2020 FS 27/ELECTRICAL SVC/04.08.20-05.08.20 110-420-6372 $1,126.449119/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $292.289194/APR2020 JCSD - LLMD/04.01.20-05.01.20 100-000-1350 $101.44

$14,045.761679 STA003 STATE COMPENSAT 5/27/2020 FALSE $10,093.74

APR2020 WORKERS COMP PREMIUM/APR 2020 100-230-6155 $3,364.58MAR2020 WORKERS COMP PREMIUM/MAR 2020 100-230-6155 $3,364.58MAY2020 WORKERS COMP PREMIUM/MAY 2020 100-230-6155 $3,364.58

$10,093.741680 AME001 AMERICAN FIDELITY 5/27/2020 FALSE $1,278.36

2060916B FLEXIBLE SPENDING ACCT/DEPENDENT CARE A 100-000-2079 $386.122066074 FLEXIBLE SPENDING ACCT/DEPENDENT CARE A 100-000-2079 $386.122068612 FLEXIBLE SPENDING ACCT/DEPENDENT CARE A 100-000-2079 $386.12D138177 LIFE/CANCER/ACCIDENT PREMS/MARCH 2020 100-000-2062 $60.00D150672 LIFE/CANCER/ACCIDENT PREMS/APRIL 2020 100-000-2062 $60.00

$1,278.361681 CAL006 CALPERS HEALTH 5/27/2020 FALSE $21,096.60

MAY2020-NONPERS HEALTH INSURANCE PREMS/MAY 2020/NON-PERS100-000-2066 $3,960.61MAY2020-NONPERS HEALTH INSURANCE PREMS ADMIN FEE/MAY 202100-100-6157 $10.69MAY2020-PERS HEALTH INSURANCE PREMS/MAY 2020/PERS 100-000-2066 $17,892.36MAY2020-PERS HEALTH INSURANCE PREMS/MAY 2020/PERS 100-000-2066 ($664.39)MAY2020-PERS HEALTH INSURANCE PREMS/MAY 2020/PERS 100-000-2066 ($813.17)MAY2020-PERS HEALTH INSURANCE PREMS/MAY 2020/PERS 100-000-2066 $664.39MAY2020-PERS HEALTH INSURANCE PREMS ADMIN FEE/MAY 202100-120-6157 $3.59MAY2020-PERS HEALTH INSURANCE PREMS ADMIN FEE/MAY 202100-200-6157 $15.36MAY2020-PERS HEALTH INSURANCE PREMS ADMIN FEE/MAY 202100-220-6157 $3.59MAY2020-PERS HEALTH INSURANCE PREMS ADMIN FEE/MAY 202100-330-6157 $10.44MAY2020-PERS HEALTH INSURANCE PREMS ADMIN FEE/MAY 202100-301-6157 $9.54MAY2020-PERS HEALTH INSURANCE PREMS ADMIN FEE/MAY 202100-210-6157 $3.59

$21,096.601682 CAL007 CALPERS RETIREME 5/27/2020 FALSE $25,544.63

457-05.14.2020 PR 05.14.2020-CALPERS 457 LOAN REPAYMENT 100-000-2072 $160.83457-05.14.2020 PR 05.14.2020-CALPERS 457 DEFERRED COMP 100-000-2071 $1,524.15457-05.28.2020 PR 05.28.2020 CALPERS 457 DEFERRAL 100-000-2071 $1,524.15457-05.28.2020 PR 05.28.2020 CALPERS LOAN REPAYMENT 100-000-2072 $160.83PERS-05.14.2020 PR 05.14.2020-CALPERS CLASSIC EMPLOYER 100-000-2069 $3,463.15PERS-05.14.2020 PR 05.14.2020-CALPERS CLASSIC EMPLOYEE 100-000-2069 $2,999.88PERS-05.14.2020 PR 05.14.2020-CALPERS PEPRA EMPLOYEE 100-000-2069 $2,528.21PERS-05.14.2020 PR 05.14.2020-CALPERS PEPRA EMPLOYER 100-000-2069 $2,616.22PERS-05.14.2020 PR 05.14.2020-CALPERS SURVIVOR BENEFIT 100-000-2069 $34.84PERS-05.28.2020 PR 05.28.2020 CALPERS CLASSIC-ER 100-000-2069 $3,214.92PERS-05.28.2020 PR 05.28.2020 CALPERS CLASSIC-EE 100-000-2069 $2,784.85PERS-05.28.2020 PR 05.28.2020 CALPERS PEPRA-EE 100-000-2069 $2,212.38PERS-05.28.2020 PR 05.28.2020 CALPERS PEPRA-ER 100-000-2069 $2,289.40PERS-05.28.2020 PR 05.28.2020 CALPERS SURVIVOR BENEFIT 100-000-2069 $30.82

$25,544.63

Page 4

19

Chec k No V endor No V endor Nam e Chec k Dat e V oid A m ount I nv oic e No Des c r ip t ion G L A c c ount A m ount1683 EDD001 EMPLOYMENT DEVE 5/27/2020 FALSE $10,299.83

PR-05.14.20 PR 05.14.2020-STATE INCOME TAX 100-000-2052 $3,446.07PR-05.14.20 PR 05.14.2020-EMPLOYEE TRAINING TAX 100-000-2054 $0.55PR-05.14.20 PR 05.14.2020-STATE UNEMPLOYMENT INSURANC100-000-2055 $24.70PR-05.28.2020 PR 05.28.2020 STATE EMPLOYEE TRAINING TAX 100-000-2054 $0.55PR-05.28.2020 PR 05.28.2020 STATE INCOME TAX 100-000-2052 $3,446.06PR-05.28.2020 PR 05.28.2020 STATE UNEMPLOYMENT TAX 100-000-2055 $24.70PR-FINAL5.14.20 PR 05.14.2020-FINAL CHECKS-STATE INCOME TA 100-000-2052 $3,357.20

$10,299.831684 IRS001 INTERNAL REVENUE 5/27/2020 FALSE $28,342.39

PR-05.14.20 PR-05.14.2020-FEDERAL INCOME TAX 100-000-2033 $9,331.52PR-05.14.20 PR-05.14.2020-MEDICARE EE PORTION 100-000-2061 $1,229.65PR-05.14.20 PR-05.14.2020-MEDICARE ER PORTION 100-000-2061 $1,229.65PR-05.28.2020 PR 05.28.2020 FEDERAL INCOME TAX 100-000-2033 $9,323.24PR-05.28.2020 PR 05.28.2020 MEDICARE EMPLOYEE PORTION 100-000-2061 $1,200.65PR-05.28.2020 PR 05.28.2020 MEDICARE EMPLOYER PORTION 100-000-2061 $1,200.65PR-FINAL5.14.20 PR-05.14.2020-FINAL CHECKS-FEDERAL INCOME T100-000-2033 $3,636.27PR-FINAL5.14.20 PR-05.14.2020-FINAL CHECKS-MEDICARE-EMPLOY100-000-2061 $595.38PR-FINAL5.14.20 PR-05.14.2020-FINAL CHECKS-MEDICARE-EMPLOY100-000-2061 $595.38

$28,342.391685 PRI001 PRINCIPAL FINANCIA 5/27/2020 FALSE $2,747.47

MAY2020 DENTAL INSURANCE PREMIUMS/MAY 2020 100-000-2067 $2,747.47$2,747.47

1686 STA007 STANDARD INSURAN 5/27/2020 FALSE $2,363.27MAY2020 MAY 2020-LIFE INSURANCE 100-000-2063 $381.10MAY2020 MAY 2020-AD&D 100-000-2064 $68.94MAY2020 MAY 2020-SHORT TERM DISABILITY 100-000-2056 $1,020.43MAY2020 MAY 2020-LONG TERM DISABILITY 100-000-2053 $890.00MAY2020 MAY 2020-EMPLOYEE ASSISTANCE PROGRAM 100-000-2041 $2.80

$2,363.271687 VSP001 VISION SERVICE PL 5/27/2020 FALSE $356.66

MAY2020 VISION INSURANCE PREMIUMS/MAY 2020 100-000-2068 $356.66$356.66

17441 ALV001 ALVARADO, JADRIC 5/13/2020 FALSE $40.00MAY2020 J.ALVARADO/CELL PHONE REIMB/MAY 2020 100-220-6376 $40.00

$40.0017442 AMT001 AM-TEC TOTAL SEC 5/13/2020 FALSE $183.00

609041 SECURITY SYSTEM/ALTFILLISCH/01.01.20-03.31.2 100-295-6310 $91.50609427 SECURITY SYSTEM/ALTFILLISCH/04.01.20-06.30.2 100-295-6310 $91.50

$183.0017443 AME002 AMERICAN FORENS 5/13/2020 FALSE $85.00

73305 BLOOD DRAW/23152/MAR 2020 100-400-6457 $55.0073335 BLOOD DRAW/23152/APR 2020 100-400-6457 $30.00

$85.0017444 BER002 BERGANZA, MAGGI 5/13/2020 FALSE $40.00

MAY2020 M.TORRES/CELL PHONE REIMB/MAY 2020 100-210-6376 $40.00$40.00

17445 CAS002 CASTRO, VALERIE 5/13/2020 FALSE $94.92EXPRPTMAY2020 V.CASTRO/EXPRPT-REIMB/JANITORIAL SUPPL/C100-290-6520 $54.92MAY2020 V.CASTRO/CELL PHONE REIMB/MAY 2020 100-200-6376 $40.00

$94.9217446 CHI001 CHIA, WU SUN & CE 5/13/2020 FALSE $1,971.50

REFCR10820378 REF/PMT19-10418/PROJ COMPLETE/10820378/04.1800-000-2305 $1,971.50$1,971.50

Page 5

20

Chec k No V endor No V endor Nam e Chec k Dat e V oid A m ount I nv oic e No Des c r ip t ion G L A c c ount A m ount17447 CIT005 CITY SOURCED 5/13/2020 FALSE $3,708.00

CS-00007151 CITY SOURCED PLATFORM SUB FEE/03.18.20-03. 100-240-6412 $3,708.00$3,708.00

17448 COO001 COOPER, JESSICA 5/13/2020 FALSE $40.00MAY2020 J.COOPER/CELL PHONE REIMB/MAY 2020 100-120-6376 $40.00

$40.0017449 COV001 COVERALL NORTH A 5/13/2020 FALSE $1,075.00

1260180404-01 CLEANING SVCS/ALTFILLISCH/MAY 2020 100-295-6460 $275.001260180404-02 CLEANING SVCS/C.H./MAY 2020 100-295-6460 $800.00

$1,075.0017450 DON001 DONOHUE, MARC 5/13/2020 FALSE $40.00

MAY2020 M.DONOHUE/CELL PHONE REIMB/MAY 2020 100-120-6376 $40.00$40.00

17451 EID001 EIDE BAILLY LLP 5/13/2020 FALSE $3,762.50EI00982854 PROF ACCT SVCS/FINANCE/APR 2020 100-210-6490 $3,762.50

$3,762.5017452 FOR001 FORTEL TRAFFIC IN 5/13/2020 FALSE $46,359.44

10120 (10) DISPLAY DRIVER FEEDBACK SIGNS/VARIOU 210-510-6624 $46,359.44$46,359.44

17453 GIB002 GIBSON-WILLIAMS, 5/13/2020 FALSE $40.00MAY2020 G.GIBSON/CELL PHONE REIMB/MAY 2020 100-301-6376 $40.00

$40.0017454 HDL001 HDL COREN & CONE 5/13/2020 FALSE $3,600.00

0027947-IN CONTRACT SVCS/PROPERTY TAX/APR-JUN 2020 100-210-6485 $3,600.00$3,600.00

17455 IMA001 IMAGE SOURCE, CO 5/13/2020 FALSE $317.6625AR1121525 COPIER #2 & 3/MAINT & RAPAIR/C.H./03.11.20-04. 100-290-6342 $317.66

$317.6617456 INT004 INTERWEST CONSU 5/13/2020 FALSE $10,187.48

59259MAR2020-01 GEN CITY ADMIN/IT SUPPORT MAR 2020 100-240-6412 $10,000.0059259MAR2020-02 CREDIT-RETURNED (1) DUAL MONITOR WALL MO100-120-6590 ($71.64)59259MAR2020-03 PHONE ACCESSORIES/CITY CLERK/ M.DONOHUE 100-120-6512 $55.9759259MAR2020-04 IT SUPPLIES/MAR 2020 100-120-6512 $41.5559259MAR2020-05 IT SUPPLIES/MAR 2020 100-120-6512 $64.6459259MAR2020-05 IT SUPPLIES/MAR 2020 100-120-6512 $96.96

$10,187.4817457 JIV001 JIVE COMMUNICATI 5/13/2020 FALSE $1,394.78

IN6000713728 TELEPHONE SVCS/C.H/APR 2020 100-295-6376 $1,394.78$1,394.78

17458 JOE001 JOE A. GONSALVES 5/13/2020 FALSE $3,000.00158158 PROF LEGISLATIVE REP/MAY 2020 100-200-6495 $3,000.00

$3,000.0017459 JON002 JONES, BRYAN D 5/13/2020 FALSE $100.00

MAY2020 B.JONES/CELL PHONE REIMB/MAY 2020 100-200-6376 $100.00$100.00

17460 JON003 JONO'S JAPANESE 5/13/2020 FALSE $8,306.90REFCR10822554 REF/PLN19-20042/PROJ COMPLETE/10822554/11.20800-000-2305 $8,306.90

$8,306.9017461 LEW003 LEWIS, ANISA 5/13/2020 FALSE $40.00

MAY2020 A.LEWIS/CELL PHONE REIMB/MAY 2020 100-260-6376 $40.00$40.00

17462 LIE001 LIEBERT CASSIDY W 5/13/2020 FALSE $5,506.651495766 ATTORNEY SVCS/MAR 2020 100-110-6421 $5,506.65

$5,506.65

Page 6

21

Chec k No V endor No V endor Nam e Chec k Dat e V oid A m ount I nv oic e No Des c r ip t ion G L A c c ount A m ount17463 MAR005 MEJIA, MARICELA 5/13/2020 FALSE $40.00

MAY2020 M.MEJIA/CELL PHONE REIMB/MAY 2020 100-220-6376 $40.00$40.00

17464 MID002 MIDAMERICA ADMIN 5/13/2020 FALSE $1,074.90DEC19-APR20-01 EE-APPLE RETIREMENT PROG/12.12.19-04.30.20 P100-000-2073 $537.45DEC19-APR20-02 ER-APPLE RETIREMENT PROG/12.12.19-04.30.20 P100-000-2073 $537.45

$1,074.9017465 OFF001 OFFICE DEPOT INC 5/13/2020 FALSE $500.68

468969822001 CREDIT-CANCELLED/OFFICE SUPPL/BUILDING 100-301-6510 ($64.97)474816629001-01 OFFICE SUPPL/FINANCE 100-210-6510 $161.85474816629001-02 OFFICE SUPPL/COMMUNITY DEV 100-301-6510 $8.95474816629001-03 OFFICE SUPPL/PLANNING 100-300-6510 $53.93474816629001-04 OFFICE SUPPL/GENERAL 100-290-6510 $195.13474817643001 OFFICE SUPPL/FINANCE 100-210-6510 $47.08474817644001 OFFICE SUPPL/GENERAL 100-290-6510 $98.71

$500.6817466 ORK001 ORKIN SERVICES O 5/13/2020 FALSE $593.65

196051524 PEST CONTROL SVCS/C.H./04.03.20 100-295-6310 $153.65196052119 PEST CONTROL SVCS/ALTFILLISCH/04.03.20 100-295-6310 $220.00196052120 PEST CONTROL SVCS/ALTFILLISCH/04.17.20 100-295-6310 $220.00

$593.6517467 PFM001 PFM ASSET MANAG 5/13/2020 FALSE $2,921.84

SMA-M0320-16449 INVESTMENT ADVISORY SVCS/MAR 2020 100-210-6490 $2,921.84$2,921.84

17468 PVP001 PVP COMMUNICATI 5/13/2020 FALSE $696.9716495 SHERIFF HELMET/MOTOR OFFICER-S.VAN GOR100-400-6170 $666.9716495 SHIPPING-SHERIFF HELMET/MOTOR OFFICER-S100-400-6170 $30.00

$696.9717469 RAM002 RAMIREZ-CORNEJO 5/13/2020 FALSE $40.00

MAY2020 M.RAMIREZ/CELL PHONE REIMB/MAY 2020 100-301-6376 $40.00$40.00

17470 RCA002 RIVERSIDE COUNTY 5/13/2020 FALSE $19,922.20AN-1940-01 ANIMAL-SHELTER SVCS/MAR 2020 100-430-6480 $14,364.00AN-1940-02 ANIMAL-SHELTER SVCS/LIC CR CREDIT MAR 2020100-000-4255 ($4,859.00)AN-1940-03 ANIMAL-FIELD SVCS/MAR 2020 100-430-6480 $9,879.20AN-1940-04 ANIMAL-LICENSING SVCS/MAR 2020 100-430-6480 $9,827.00AN-1940-05 ANIMAL-LICENSING SVCS/LIC CR CREDIT/MAR 20100-000-4255 ($9,827.00)AN-1940-06 ANIMAL-OPERATING & MAINTENANCE/MAR 2020 100-430-6480 $538.00

$19,922.2017471 RCO001 RIVERSIDE COUNTY 5/13/2020 FALSE $550.02

IT-3896 (2) RADIO DUAL BAND/MOTOR OFFICERS/MAR 2 100-400-6512 $550.02$550.02

17472 RCS002 RIVERSIDE COUNTY 5/13/2020 FALSE $464.54SH-37273 EXTRA DUTY/COUNCIL MTGS/03.11.20 100-400-6465 $464.54

$464.5417473 SHR001 SHRED-IT USA LLC, 5/13/2020 FALSE $249.80

8129602247 SHREDDING SVCS/03.17.20 & 04.15.20 100-295-6490 $249.80$249.80

17474 SIE003 SIEMENS MOBILITY 5/13/2020 FALSE $504.005620024718 STREET LIGHT RESPONSE-CALL/JUN 2019 200-510-6434 $378.005620024828 STREET LIGHT RESPONSE-CALL/FEB 2020 200-510-6434 $126.00

$504.00

Page 7

22

Chec k No V endor No V endor Nam e Chec k Dat e V oid A m ount I nv oic e No Des c r ip t ion G L A c c ount A m ount17475 SOU003 SOUTHERN CALIFO 5/13/2020 FALSE $369.60

0011380940 INTRO TO ORD 2020-04/AMEND SEC 16.05.090/DIS100-120-6414 $145.200011380942 ADOPT ORD 2020-02/AMEND SEC 120.04.010 ACCE100-120-6414 $224.40

$369.6017476 TAP001 TAPIA, MARCUS 5/13/2020 FALSE $57.23

EXPRPTAPR2020 M.TAPIA/EXPRPT-REIMB/JANITORIAL SUPPL/C.H100-290-6520 $17.23MAY2020 M.TAPIA/CELL PHONE REIMB/MAY 2020 100-210-6376 $40.00

$57.2317477 TER002 TEREKHOVA, EVA 5/13/2020 FALSE $40.00

MAY2020 E.TEREKHOVA/CELL PHONE REIMB/MAY 2020 100-301-6376 $40.00$40.00

17478 VAS001 VASQUEZ, STEPHA 5/13/2020 FALSE $1,740.00APR2020-1 S.VASQUEZ/TUITION REIMB-TECHNICAL TRNG F100-220-6260 $1,700.00MAY2020 S.VASQUEZ/CELL PHONE REIMB/MAY 2020 100-120-6376 $40.00

$1,740.0017479 VER003 VERIZON WIRELESS 5/13/2020 FALSE $70.00

INV19365634-01 MONTHLY GPS SVC/(2) CODE ENF/FEB 2020 100-330-6512 $34.00INV19365634-02 MONTHLY GPS SVC/(1) COUNCIL/FEB 2020 100-100-6512 $17.00INV19365634-03 MONTHLY GPS SVC/(1) FIRE/FEB 2020 110-420-6512 $19.00

$70.0017480 VOY001 VOYAGER FLEET S 5/13/2020 FALSE $878.88

86928820901-01 FUEL/CODE ENF-SILVERADO/MAR 2020 100-330-6330 $322.8986928820901-02 FUEL/FIRE-CIVIC/MAR 2020 110-420-6330 $43.8786928820901-03 FUEL/POLICE#1/MAR 2020 100-400-6330 $122.9786928820901-04 FUEL/CODE ENF-COLORADO #1/MAR 2020 100-330-6330 $96.5886928820901-05 FUEL/CODE ENF-COLORADO #2/MAR 2020 100-330-6330 $170.9086928820901-06 FUEL/POLICE #2/MAR 2020 100-400-6330 $121.67

$878.8817481 WRR001 WESTERN RIVERSID 5/13/2020 FALSE $61,072.00

APR2020 MSHCP MITIGATION FEE/APR 2020 800-000-2315 $61,072.00$61,072.00

17482 WRI001 WRIGHT, KIMBERLY 5/13/2020 FALSE $20.70EXPRPTAPR2020 K.WRIGHT/EXPRPT-MILEAGE/PEPITOS-REPRES 100-301-6250 $20.70

$20.7017483 WUE001 WUENCE, MARGO 5/13/2020 FALSE $40.00

MAY2020 M.WUENCE/CELL PHONE REIMB/MAY 2020 100-120-6376 $40.00$40.00

17484 XER001 XEROX CORPORAT 5/13/2020 FALSE $837.272068527 COPIER MACHINE LEASE/C.H./APR 6-MAY 5, 2020100-290-6472 $837.27

$837.2717485 ZEP001 ZEPEDA, ANGELICA 5/13/2020 FALSE $40.00

MAY2020 A.ZEPEDA/CELL PHONE REIMB/MAY 2020 100-220-6376 $40.00$40.00

17486 ALB001 ALBERT A. WEBB A 5/27/2020 FALSE $39.60201551 PROF SVCS-LANDSCAPE ARCHITECTURE/CIVIC C292-500-6690 $39.60

$39.6017487 AMT001 AM-TEC TOTAL SEC 5/27/2020 FALSE $183.00

609947 SECURITY SYSTEM/CITY HALL/12.01.19-02.29.20 100-295-6310 $91.50609948 SECURITY SYSTEM/CITY HALL/03.01.20-05.31.20 100-295-6310 $91.50

$183.0017488 AME002 AMERICAN FORENS 5/27/2020 FALSE $110.00

73369 BLOOD DRAWS/23152/APR 2020 100-400-6457 $110.00$110.00

Page 8

23

Chec k No V endor No V endor Nam e Chec k Dat e V oid A m ount I nv oic e No Des c r ip t ion G L A c c ount A m ount17489 BMW001 BMW MOTORCYCLE 5/27/2020 FALSE $998.88

6024346-01 MOTORCYCLE#2/MAINT-PARTS/APR 2020 100-400-6332 $753.986024346-02 MOTORCYCLE#2/MAINT/APR 2020 100-400-6332 $244.90

$998.8817490 BUR001 BURKE, WILLIAMS & 5/27/2020 FALSE $23,404.75

253970-01 LEGAL SVCS/APR 2020 100-110-6420 $22,145.00253970-02 LEGAL SVCS/APR 2020 100-110-6420 $35.75253971-01 PLN17-20033/GENERAL LEGAL SVCS/APR 2020 800-000-2305 $108.00253971-02 PLN19-20026/GENERAL LEGAL SVCS/APR 2020 800-000-2305 $1,116.00

$23,404.7517491 CAS002 CASTRO, VALERIE 5/27/2020 FALSE $58.14

REIMB-MAY2020-1 REIMB/V.CASTRO/OFFICE SUPPL-GENERAL 100-290-6510 $39.85REIMB-MAY2020-2 REIMB/V.CASTRO/JANITORIAL SUPPLIES/CITY H100-290-6520 $18.29

$58.1417492 COR001 CORONA-NORCO UN 5/27/2020 FALSE $5,807.40

200754-01 CROSSING GUARD/03.08.20-03.31.20 100-440-6468 $1,936.95200754-02 CROSSING GUARD/02.23.20-03.07.20 100-440-6468 $3,870.45

$5,807.4017493 COR003 CORTUM COMMUNI 5/27/2020 FALSE $347.98

1220-5933-01 ADD (2) CAT5 CABLES-DESK/BEHIND CONF ROOM100-240-6490 $56.731220-5933-02 LABOR-ADD (2) CAT5 CABLES-DESK/BEHIND CON100-240-6490 $291.25

$347.9817494 EXH001 EXHIBITREE, INC. 5/27/2020 FALSE $4,984.44

6061-11426-01 (4) PLEXIGLASS PANELS-ACROSS FRONT COUNT100-295-6490 $1,104.446061-11426-02 INSTALLATION OF (4) PLEXIGLASS PANELS-ACR 100-295-6490 $3,880.00

$4,984.4417495 FUF001 FU, FRANK C. 5/27/2020 FALSE $2,129.00

REFCR10822704 REF/PMT19-11516/PROJ COMPLETE/10822704/12.1800-000-2305 $2,129.00$2,129.00

17496 IBR001 IB REPROGRAPHICS 5/27/2020 FALSE $59.262035 STORAGE FEE/MAR 2020 100-290-6474 $59.26

$59.2617497 BUS001 JOHN BOYRAZIAN, 5/27/2020 FALSE $161.31

4861-01 (3) FILE CABINET LOCKS TAKEN OUT & (4) KEYS 100-220-6490 $145.004861-02 (3) KEYS/TAD 100-220-6490 $16.31

$161.3117498 KIM002 KIMLEY-HORN AND A 5/27/2020 FALSE $10,456.29

16574156 PROFESSIONAL CONSULTING SVCS/APR 2020 240-510-6660 $10,456.29$10,456.29

17499 MCE001 MCE CORPORATION 5/27/2020 FALSE $42,627.622001031-01 BIG BELLY MAINT/JAN 2020 240-200-6490 $319.592001031-02 ANNUAL ON-CALL MAINT/JAN 2020 200-510-6434 $10,248.642002029-01 BIG BELLY MAINT/FEB 2020 240-200-6490 $213.062002029-02 ANNUAL ON-CALL MAINT/FEB 2020 200-510-6434 $7,103.222002030 ADD'L WORK/BOARD UP GROW HOUSE/7566 ROS100-330-6490 $208.482002031 ADD'L WORK/BOARD UP GROW HOUSE/7526 SUN100-330-6490 $130.992002032 ADD'L WORK/BOARD UP GROW HOUSE/6806 DEL100-330-6490 $236.602002033 ADD'L WORK/BOARD UP GROW HOUSE/8084 SLA 100-330-6490 $230.872003027-01 BIG BELLY MAINT/MAR 2020 240-200-6490 $308.142003027-02 ANNUAL ON-CALL MAINT/MAR 2020 200-510-6434 $7,267.722003028 ADD'L WORK/INSTALL "NO OVERNIGHT PARKING200-510-6434 $2,930.08

Page 9

24

Chec k No V endor No V endor Nam e Chec k Dat e V oid A m ount I nv oic e No Des c r ip t ion G L A c c ount A m ount2003029 REPAIR SINKHOLE UNDER DRAINGE CHANNEL/RI 200-510-6434 $3,874.252004001 ADD'L WORK/FILL POTHOLES-VARIOUS LOCATIO200-510-6434 $2,333.922004029-01 BIG BELLY MAINT/APR 2020 240-200-6490 $298.282004029-02 ANNUAL ON-CALL MAINT/APR 2020 200-510-6434 $6,422.142005001 ADD'L WORK/BOARD UP GROW HOUSE/7471 WIL100-330-6490 $341.172005002 ADD'L WORK/SINKHOLE-SHERIFF CALLOUT/FAIR200-510-6434 $160.47

$42,627.6217500 MIS001 MISSION LANDSCAP 5/27/2020 FALSE $1,394.00

222733 LANDSCAPE MAINT/ALTFILLISCH/MAY 2020 100-295-6436 $1,394.00$1,394.00

17501 MCC001 MUNICIPAL CODE C 5/27/2020 FALSE $376.0000342145 CODE OF ORD/ELECTRONIC UPDATE/ORD LINK/ 100-120-6490 $376.00

$376.0017502 MUN004 MUNICIPAL EMERGE 5/27/2020 FALSE $7,705.65

IN1454843-01 FS27-ENGINE/SEEK REVEAL FIRE CAMERA PKG 110-420-6624 $3,228.19IN1454843-02 FS31-ENGINE/SEEK REVEAL FIRE CAMERA PKG 110-420-6624 $3,228.19IN1454843-03 FS27-SQUAD/SEEK REVEAL FIRE CAMERA 110-420-6624 $818.90IN1454843-04 FS27-ENGINE/(4) SEATS-SEEK GEAR KEEPER 110-420-6624 $129.30IN1454843-05 FS31-ENGINE/(4) SEATS-SEEK GEAR KEEPER 110-420-6624 $129.30IN1454843-06 FS27-SQUAD/(3) SEATS-SEEK GEAR KEEPER 110-420-6624 $96.98IN1454843-07 SHIPPING/SEEK CAMERAS AND GEAR KEEPERS 110-420-6624 $74.79

$7,705.6517503 NAT006 NATIONWIDE COST 5/27/2020 FALSE $3,282.00

EVM82-A FORECLOSURE RES PROP/MAR 2020 100-330-6490 $1,094.00EVM83-A FORECLOSURE RES PROP/APR 2020 100-330-6490 $2,188.00

$3,282.0017504 OFF001 OFFICE DEPOT INC 5/27/2020 FALSE $228.05

484177615001 OFFICE SUPPL/GENERAL 100-290-6510 $228.05$228.05

17505 PLA004 PLANETBIDS INC 5/27/2020 FALSE $5,875.000520191-01 PB SYSTEM MODULE-VENDOR & BID MGMT/IMP 100-290-6490 $2,000.000520191-02 PB SYSTEM MODULE-VENDOR & BID MGMT/(1) U100-290-6490 $3,875.00

$5,875.0017506 R3C001 R3 CONSULTING GR 5/27/2020 FALSE $6,477.50

9704 CONSULTING SVCS/PHASE 1:PREPARE REQUES 100-200-6490 $6,477.50$6,477.50

17507 REN001 RENNE PUBLIC LAW 5/27/2020 FALSE $6,000.003724 CALPERS ADVOCACY SVCS/MAR 2020 100-200-6495 $3,000.003852 CALPERS ADVOCACY SVCS/APR 2020 100-200-6495 $3,000.00

$6,000.0017508 RCF003 RIVERSIDE COUNTY 5/27/2020 FALSE $1,376,337.85

233583-01 SAFETY STAFFING COST W/ BENEFITS/AO17-JA110-420-6450 $306,473.77233583-02 SAFETY STAFFING COST W/ BENEFITS/AO17-F 110-420-6450 $309,850.72233583-03 SAFETY STAFFING COST W/ BENEFITS/AO17-M 110-420-6450 $308,071.82233583-04 STATES ADMIN CHARGE PASS THRU- 3RD QTR 110-420-6450 $108,061.93233583-05 NON-SAFETY STAFFING COSTS-3RD QTR 110-420-6450 $28,978.08233583-06 SUPPORT SVCS (COOPERATIVE AGREEMENT)-3110-420-6450 $287,411.50233583-07 FIRE ENGINE USE AGREEMENT-3RD QTR 110-420-6450 $12,900.00233583-08 DIRECT CHARGES-3RD QTR 110-420-6450 $18,416.69233583-09 JOURNAL CHARGES-3RD QTR 110-420-6450 $2,309.61233583-10 AMR TRANSPORT COST REIMBURSEMENT Q3 F 110-420-6450 ($6,136.27)

$1,376,337.85

Page 10

25

Chec k No V endor No V endor Nam e Chec k Dat e V oid A m ount I nv oic e No Des c r ip t ion G L A c c ount A m ount17509 RCO001 RIVERSIDE COUNTY 5/27/2020 FALSE $550.02

IT-3946 (2) RADIO DUAL BAND/MOTOR OFFICERS/APR 20100-400-6512 $550.02$550.02

17510 RCS001 RIVERSIDE COUNTY 5/27/2020 FALSE $869,602.68SH-37288-01 LAW ENF/CSO/02.27.20-03.25.20 100-400-6452 $19,542.40SH-37288-02 LAW ENF/PATROL B&W/02.27.20-03.25.20 100-400-6452 $21,781.48SH-37288-03 LAW ENF/PLAIN UNIT/02.27.20-03.25.20 100-400-6452 $209.00SH-37288-04 LAW ENF/MOTOR DIFFERENTIAL/02.27.20-03.25.2100-400-6452 $432.25SH-37288-05 LAW ENF/PATROL/02.27.20-03.25.20 100-400-6452 $652,587.84SH-37288-06 LAW ENF/PATROL-OT/02.27.20-03.25.20 100-400-6452 $14,482.84SH-37288-07 LAW ENF/INVESTIGATOR-OT/02.27.20-03.25.20 100-400-6452 $6,289.86SH-37288-08 LAW ENF/CHU-OT/02.27.20-03.25.20 100-400-6452 $2,474.70SH-37288-09 LAW ENF/ZONE OFFICER/02.27.20-03.25.20 100-400-6452 $50,278.40SH-37288-10 LAW ENF/ZONE OFFICER-OT/02.27.20-03.25.20 100-400-6452 $2,439.41SH-37288-11 LAW ENF/TRAFFIC/02.27.20-03.25.20 100-400-6452 $48,707.20SH-37288-12 LAW ENF/TRAFFIC-OT/02.27.20-03.25.20 100-400-6452 $98.90SH-37288-13 LAW ENF/MOTOR TEAM/02.27.20-03.25.20 100-400-6452 $50,278.40

$869,602.6817511 SIE003 SIEMENS MOBILITY 5/27/2020 FALSE $39,038.25

5610180001 PMT#2/ADDITIONAL SCE ST LIGHT ACQUISITION 600-500-6680 $37,513.255610191115-A PMT#2/ADDITIONAL SCE ST LIGHT ACQUISITION 600-500-6680 $1,525.00

$39,038.2517512 SOU003 SOUTHERN CALIFO 5/27/2020 FALSE $871.60

0011380011 INVITATION TO BID-HAMNER PLACE BEAUTIFICA100-120-6414 $268.800011383218 PLN20-20008/PUB HEAR-YOSHIHARU RAMEN/CUP 800-000-2305 $602.80

$871.6017513 VAS001 VASQUEZ, STEPHA 5/27/2020 FALSE $41.66

REIMB-MAY2020-1 REIMB/S.VASQUEZ/REFRESHMENTS/CITY COUN100-100-6240 $11.22REIMB-MAY2020-2 REIMB/S.VASQUEZ/JANITORIAL SUPPLIES/CITY 100-290-6520 $20.94REIMB-MAY2020-2 REIMB/S.VASQUEZ/JANITORIAL SUPPLIES/CITY 100-290-6520 $9.50

$41.6617514 VOY001 VOYAGER FLEET S 5/27/2020 FALSE $1,119.12

869288209017-01 FUEL/CODE ENF-SILVERADO/APR 2020 100-330-6330 $293.06869288209017-02 FUEL/FIRE-CIVIC/APR 2020 110-420-6330 $87.18869288209017-03 FUEL/POLICE #1/APR 2020 100-400-6330 $145.22869288209017-04 FUEL/CODE ENF-COLORADO #1/APR 2020 100-330-6330 $277.19869288209017-05 FUEL/CODE ENF-COLORADO #2/APR 2020 100-330-6330 $145.23869288209017-06 FUEL/POLICE #2/APR 2020 100-400-6330 $171.24

$1,119.1217515 WIN003 WINDSONG PRODU 5/27/2020 FALSE $1,155.00

2613 B-ROLL CONVERSION/"WE ARE THE CITY OF EA 100-260-6495 $1,155.00$1,155.00

17516 XER001 XEROX CORPORAT 5/27/2020 FALSE $418.122089916 COPIER MACHINE LEASE/ALTFILLISCH/04.25.20-5 100-290-6472 $418.12

$418.12T O T A L $2, 758, 203. 56

Page 11

26


Communications Monthly Summary

Prepared By: Stephanie Vasquez, Deputy City Clerk

Recommended Action(s)Staff recommends that City Council to receive and file the Communications Monthly Summary.

SummaryThe City of Eastvale’s Communications Team works to provide important and valuable information tothe community to ensure the community is kept up to date with City occurrences. This information isdisseminated through various platforms including the City’s website, social media platforms, andcoordinated media releases. A monthly summary is provided to capture the avenues of outreach thatis taken to inform the residents of Eastvale.

BackgroundThe City of Eastvale provides information to constituents through the City’s website, social media andpress releases. The City’s website, contains information pertaining to City Council and Commissionagendas, minutes, community events, crime prevention, safety tips, frequently asked questions andmore. By visiting the City’s website, residents can also subscribe to Eastvale’s e-notification system. E-notification is a free service provided by City Hall, where subscribers can select the types ofnotifications they would like to receive by email. Links are also available to the City’s Facebook,Twitter, Instagram and LinkedIn accounts. Additionally, the City collaborates with our partner agenciesto coordinate press releases that are disseminated using the above networks.

Strategic Plan Action - Priority Level: N/A | Target #: N/A | Goal #: N/ANot Applicable.

Fiscal Impact12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752

951.361.0900 | eastvaleca.gov27

Not Applicable.

Prior City Council/Commission ActionNot Applicable.

Attachment(s)Attachment 1 - Social Media Report of Outreach & Engagement June.pdf Attachment 2 - Social Media Report of Outreach & Engagement CC.pdf


28

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/617177/Social_Media_Report_of_Outreach___Engagement_June.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/617178/Social_Media_Report_of_Outreach___Engagement_CC.pdf

Stay Connected!

EASTVALECONNECTION

June 2020

PUBLIC MEETING SCHEDULE

Wednesday, July 8, 2020 @ 6:30 p.m.

Wednesday, July 15, 2020 @ 6:00 p.m.

Tuesday, July 21, 2020 @ 6:00 p.m.

No Scheduled Meeting this Month.

EASTVALE CITY COUNCIL

EASTVALE PLANNING COMMISSION

EASTVALE PUBLIC SAFETY COMMISSION

EASTVALE PARKS COMMISSION*

Meetings are held at: Eastvale Council Chambers | 12363 Limonite Ave. Suite 900

*Parks Commission meetings are held at: Eastvale Community Center

WWW.EASTVALECA.GOV

12363 Limonite Ave. Ste. 910

Eastvale, CA 91752

T: (951) 361-0900

F: (951) 685-1225E: [email protected]

UPCOMING EVENTS

June 26-28, 2020: CANCELLED JCSD's Picnic in the Park

July 11, 2020: CANCELLED JCSD's Moonlight Cinema

29

Social Media Report ofOutreach & Engagement

30,085Audience

79,068Engagements

502,903Impressions

City Council Meeting - June 24, 2020

Facebook

Instagram

Twitter

Aggregate Overview

16,100

Audience

68,111Engagements

447,300Impressions

10,149

Audience

10,149Engagements

50,470Impressions

3,836

Audience

808Engagements

5,133Impressions

30


Eastvale Crime Statistics - April 2020

Prepared By: Eva Terekhova, Emergency Management Specialist

Recommended Action(s)Staff recommends that the City Council receive and file the Eastvale Crime Statistics for April 2020.

SummaryThe City Council requested staff to collaborate with the Riverside County Sheriff’s Department todevelop a crime statistics document that would reflect selected Part I and Part II crime data for theCity of Eastvale. Intended to show month-to-month crime statistics, the document will assist indetermining appropriate staffing levels for law enforcement services.

BackgroundIn May 2017, City Council directed staff to coordinate with the Riverside County Sheriff’s Departmentto request and obtain monthly crime sta s cs for the City of Eastvale. The primary intent of therequest was to determine appropriate staffing levels during the City’s contract nego a ons with theSheriff’s Department. Over several weeks, the city manager and staff worked collabora vely withRiverside County Sheriff’s Department administra on and management to obtain crime sta s cs thatcould be shared with the public on a regular basis. Upon receiving the data, the Riverside County Sheriff’s Department advised staff that the dataprovided would be reflec ve of the previous month, or thirty days behind the current month; and thatthe report would need to include a disclaimer identifying the data as preliminary and raw. At the July 26, 2017 mee ng, City Council recommended that staff add columns reflec ve of felonyand misdemeanor arrests. During the September 26, 2017 mee ng, City Council recommended staffadd traffic viola ons/cita ons data and the total calls for service broken down per month. Crime


31

sta s cs that were released in the me that passed since the last mee ng of the City Council areattached.

Strategic Plan Action - Priority Level: 1A | Target #: 2 | Goal #: 4Explore implementa on of traffic enforcement and educa on opportuni es and grants (e.g. educa onregarding intoxicated/distracted drivers); and provide public information on crime statistics.

Fiscal ImpactNot Applicable.

Prior City Council/Commission ActionJuly 25, 2017: Approved by the Public Safety Commission September 26, 2017: Approved by City Council

Attachment(s)Attachment 1 - April 2020 Eastvale Crime Statistics.pdf


32

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/614100/Attachment_1_-_April_2020_Eastvale_Crime_Statistics.pdf

City of Eastvale Crime Statistics

April 2020

Non-Violent Crime Statistics PROPERTY CRIMES ESTIMATED 2020 POPULATION = 66,078

APR 2020

CRIME RATE PER

1000

APR 2019

CRIME RATE PER

1000

MAR 2020

CRIME RATE PER

1000

FEB 2020

CRIME RATE PER

1000

JAN 2020

CRIME RATE PER

1000

YEAR TO

DATE 2020

YEAR END

TOTAL 2019

YEAR END

TOTAL 2018

BURGLARY 10 0.15 13 0.20 5 0.08 16 0.24 14 0.21 45 150 139 VEHICLE THEFT 14 0.21 4 0.06 21 0.32 10 0.15 7 0.11 52 118 130

LARCENY THEFT 57 0.86 53 0.80 62 0.94 63 0.95 63 0.95 245 657 667

MAIL THEFT 2 0.03 6 0.09 2 0.03 3 0.05 4 0.06 11 65 72 INJURY TC’S 5 0.08 12 0.18 12 0.18 15 0.23 21 0.32 53 202 215 FELONY ARREST 12 0.18 11 0.17 9 0.14 20 0.30 13 0.20 54 201 166

MISDEMEANOR ARREST 13 0.20 42 0.64 36 0.54 41 0.62 31 0.47 121 354 383

TRAFFIC CITATIONS 9 0.14 290 4.39 101 1.53 251 3.80 373 5.64 734 3,335 3,299

TOTAL 122 N/A 431 N/A 248 N/A 419 N/A 526 N/A 1,315 5,082 5,071

Violent Crime Statistics VIOLENT CRIMES ESTIMATED 2020 POPULATION = 66,078

APR 2020

CRIME RATE PER

1000

APR 2019

CRIME RATE PER

1000

MAR 2020

CRIME RATE PER

1000

FEB 2020

CRIME RATE PER

1000

JAN 2020

CRIME RATE PER

1000

YEAR TO

DATE 2020

YEAR END

TOTAL 2019

YEAR END

TOTAL 2018

HOMICIDE 0 0 0 0 0 0 0 0 0 0.00 0 0 1 RAPE 0 0 0 0 1 0.02 0 0 0 0.00 1 3 5 ROBBERY 0 0 2 0.03 2 0.03 0 0 3 0.05 5 25 27 AGGRAVATED ASSAULT 2 0.03 1 0.02 3 0.05 8 0.12 7 0.11 20 52 27

ARSON 0 0 0 0 0 0 0 0 0 0 0 0 0

TOTAL 2 N/A 3 N/A 6 N/A 8 N/A 10 N/A 26 80 60

YEAR POPULATION TOTAL CALLS FOR SERVICE/FILE #S

2019 66,078* 24,587

2018 64,855* 28,383

2017 64,613* 32,295

2016 63,214* 31,234

2015 60,881* 26,556

2014 59,421* 28,641

LEGEND All data is preliminary, pending year end verification by CA-DOJ and FBI.

The numbers presented here are raw statistics based on the information currently in the Records Management System (RMS).

Source of population data: State of California, Department of Finance “Total calls for service/file #s generated” encompass ALL call types inclusive

of the ones listed and not listed on this chart. Year to Date (YTD) is calendar year

TOTAL CALLS FOR SERVICE/FILE #S GENERATED YEAR: 2020 POPULATION: 66,078 TOTAL YTD: 7,874

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 1,979 2,217 1,966 1,712

33


Planning Department Update

Prepared By: Gina Gibson-Williams, Community Development Director

Recommended Action(s)Staff recommends that the City Council receive and file the Planning Department Update.

SummaryPlanning projects are provided in the attached Planning Project Status list. The list provides a briefsummary and status of each project. New information is highlighted in yellow. A map identifying thelocations of each projects

BackgroundNot Applicable.




Attachment(s)Attachment 1 - Planning Department Current Projects CC_06.24.20.pdf Attachment 2 - Planning Department Update Major Projects Summary CC_06.24.20.pdf


34

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/612964/Planning_Department_Current_Projects_CC_06.24.20.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/612965/Planning_Department_Update_Major_Projects_Summary_CC_06.24.20.pdf

11/4/

2019

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Current Projects Eastvale Planning

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81


Public Works Department Update


Recommended Action(s)Staff recommends that the City Council receive and file the Public Works Department update.

SummaryThe Public Works Department provides monthly updates on residential and commercial developmentprojects, encroachment permits, capital improvements projects including a grant summary.

BackgroundNot Applicable.




Attachment(s)Attachment 1 - Project Updates List Attachment 2 - Grants Summary


82

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/622157/PW_Project_Update_List_06022020.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/622158/Grants_Summary_06052020.pdf

EASTVALE PUBLIC WORKS PROJECT UPDATES

Page 1 of 27

PROJECT TYPE: Capital Improvements Project

PROJECT NAME: Schleisman Extension, Hamner Place Landscaping and Hamner Place Storm Drain Project

PROJECT DESCRIPTION: Street Improvement along Schleisman Road from the intersection

with Hamner Avenue, including curb & gutter, pavement, sidewalk, a

roundabout section, street lights, domestic water facilities, drainage

facilities, hardscape, and landscaping. The project also includes storm

drain facilities along Hamner Avenue from the intersection of

Schleisman Road and Hamner Avenue, to the north.

PROJECT STATUS: Contractor to start work on Hamner Avenue with the utilities. PROJECT SCHEDULE: Construction contract awarded to GMC Engnieering, Inc. on January

22, 2020. The construction is estimated to be completed in July 2020. Hamner Beautification Project is out to bid and the construction contract is anticipated to be awarded on June 24, 2020.

PROJECT MAP:

83


Page 2 of 27


PROJECT NAME: Limonite Gap Closure

PROJECT DESCRIPTION: Project will connect from 2,450 LF east of Hellman Ave to Archibald

Avenue. The total length of the proposed project is approximately

3,200 LF including a bridge over the Cucamonga Creek. Both road and

bridge will serve 4 lanes of traffic including bicycle and pedestrian

facilities. A separate pedestrian bridge over the Cucamonga Creek

little south of the proposed vehicular bridge, as shown on the below

map, is also part of this project.

PROJECT STATUS: Design contract was awarded to Mark Thomas. PROJECT SCHEDULE: Design contract award date - May 22, 2019 Estimated 30% design complete - December, 2019 Estimated 100% design complete - Summer 2020 PROJECT MAP:

84


Page 3 of 27


PROJECT NAME: Improvement of Bike Network Connectivity/ATP Trails

PROJECT DESCRIPTION: Project will design and construct nearly 5 miles of trails running along

Scholar Way and Harrison Avenue. The project will provide dedicated

space for people to bike and walk from north Eastvale to the Santa

Ana River Trail on the south.

PROJECT STATUS: Proposals have been received and are under review for the design phase.

PROJECT SCHEDULE: Estimated design contract award date - Fall 2020 PROJECT MAP:

85


Page 4 of 27


PROJECT NAME: Systemic Safety Analysis Report

PROJECT DESCRIPTION: Perform network collision analysis, identifying safety issues on the

City’s roadway networks. Development of low-cost systemic

countermeasures to prepare for future Highway Safety Improvement

Program and other safety program applications.

PROJECT STATUS: The contract was awarded to Kimley-Horn. A Stakeholder kickoff meeting was held in May and a Countermeasure workshop was held in June.

PROJECT SCHEDULE: Estimated design contract award date - December 11, 2019 Estimated report completion date - August 2020 PROJECT MAP:

86


Page 5 of 27


PROJECT NAME: SB821 65th Street Bicycle Safety Enhancement Project

PROJECT STATUS: Enhance the safety of bicyclists and pedestrians along 65th Street between Archibald Avenue and Hamner Avenue.

PROJECT STATUS: On February 5, a public meeting was held to gather the community’s

input on this project. A proposed work plan is being developed to be

presented to the City Manager. The City has two years to complete

the project to receive the SB821 reimbursement.

PROJECT MAP:

87


Page 6 of 27


PROJECT NAME: Limonite Avenue and Schleisman Road Landscape Median Project

PROJECT DESCRIPTION: Install landscape in the existing medians on Limonite Avenue

(between Sumner and Scholar) and Schleisman Road (between

Gypsum Creek and Enclave).

PROJECT STATUS: In process of requesting quotes to install irrigation and landscape on Limonite Avenue median. In process of procuring landscape architect to design Schleisman Road landscape median.

PROJECT MAP:

LIMONITE AVENUE

AR

CH

IBA

LD A

VEN

UE

SCHLEISMAN ROAD

SUM

NER

AV

ENU

E

88


Page 7 of 27


PROJECT NAME: HSIP Pedestrian Countdown Head Installation Project

PROJECT DESCRIPTION: Install pedestrian countdown heads on all existing crosswalks within

the City of Eastvale.

PROJECT STATUS: Plans and specifications are completed. A request for authorization for construction has been approved by Caltrans. Award by the Council is anticipated to be in August.

PROJECT MAP:

89


Page 8 of 27


PROJECT NAME: ADA Transition Plan

PROJECT DESCRIPTION: Program includes preparation and implementation of an ADA Self

Evaluation Plan as required under the Americans with Disabilities Act

(ADA). Future year funding will support removal of ADA barriers as

identified in the Plan. Annual program to provide improvements

focusing on ADA accessibility, including curb ramps and sidewalks

throughout the City.

PROJECT SCHEDULE: This is an on-going project. Currently, field work is being performed to

identify ADA barriers on City streets including curb ramps and

sidewalks.

90


Page 9 of 27


PROJECT NAME: Traffic Sign Inventory

PROJECT DESCRIPTION: The project will improve roadway safety and traffic through upgrades

to existing and/or adding new high-visibility traffic signs.

PROJECT SCHEDULE: This is an on-going project. Currently, field work is being performed to

collect data of the existing traffic signs within the City.

91


Page 10 of 27


PROJECT NAME: Limonite/I-15 Interchange

PROJECT DESCRIPTION: The improvements consist of a new 8-lane overcrossing, 3 through

lanes in each direction plus 2 turn lanes, widening of the off-ramps

from 2 to 4 lanes, the addition of 2 new loop on-ramps, and the

widening of Limonite Avenue to 4 lanes in each direction between

Hamner Avenue to Wineville Avenue. The County of Riverside

awarded a construction contract to Atkinson in amount of $39

million. This project is being managed by the County of Riverside.

Construction is estimated to be completed in November of 2019.

PROJECT SCHEDULE: All construction has been completed.The landscape work has been

completed and is under plant establishment period.

PROJECT MAP:

I-1

5

LIMONITE AVE

92


Page 11 of 27

PROJECT TYPE: Residential Development

PROJECT NAME: Stratham Homes (TTM 36775)

PROJECT NUMBER: PW14-1398

PROJECT LOCATION: Northwest corner of Limonite Avenue and Harrison Avenue

PROJECT DESCRIPTION: Improvements include 43.05 gross acres. Improvements include the

construction of Limonite Avenue (half street) and Harrison Avenue

(half street) and the associated water, sewer, and drainage

improvements.

PROJECT STATUS: • Offsite improvements completed.

• Onsite improvements ongoing.

PROJECT MAP:

LIMONITE AVE

HA

RR

ISO

N A

VE

93


Page 12 of 27


PROJECT NAME: Prado (TR 35751)

PROJECT LOCATION: Southeast corner of Schleisman Road and Cucamonga Flood Channel

PROJECT DESCRIPTION: Improvements include a development of a gated community of 243

attached and detached single-family homes on approximately 19

acres.

PROJECT STATUS: • Utility work ongoing

• Offsite work ongoing

PROJECT MAP:

SCHLEISMAN RD

94


Page 13 of 27


PROJECT NAME: Pulte (TR 28943)

PROJECT LOCATION: Southeast corner of Limonite Avenue and Scholar Avenue

PROJECT DESCRIPTION: Improvements consists of 79 residential units.

PROJECT STATUS: • Onsite improvements ongoing

PROJECT MAP:

LIMONITE AVE

SCH

OLA

R W

AY

95


Page 14 of 27

PROJECT TYPE: Commercial Development

PROJECT NAME: The Merge

PROJECT LOCATION: Northeast corner of Limonite Avenue and Archibald Avenue

PROJECT DESCRIPTION: Improvements includes 26 gross acres.

PROJECT STATUS: • Onsite improvements ongoing

PROJECT MAP:

AR

CH

IBA

LD A

VE

LIMONITE AVE

96


Page 15 of 27


PROJECT NAME: The Ranch


PROJECT LOCATION: Northeast corner of Kimball Avenue and Hellman Avenue

PROJECT DESCRIPTION: Improvements include 98 gross acres with 14 parcels including 4

business park lots, 5 commercial/retail lots and 1 parcel for detention

basin for storm drain purposes.

PROJECT STATUS: • Offsite improvements nearing completion

• Received submittal for development of parcel 14

PROJECT MAP:

CU

CA

MO

NG

A C

REE

K

HEL

LMA

N A

VE

97


Page 16 of 27


PROJECT NAME: The Ranch by Transwestern


PROJECT LOCATION: East end of Limonite Avenue west of the Cucamonga Creek

PROJECT DESCRIPTION: Improvements include 20 gross acres including 2 light industrial

wareshouses.

PROJECT STATUS: • Grading plan under review

PROJECT MAP:

CU

CA

MO

NG

A C

REE

K

HEL

LMA

N A

VE

98


Page 17 of 27


PROJECT NAME: Homestead


PROJECT LOCATION: East of Limonite Avenue and Archibald Avenue, west of the

Cucamonga Creek

PROJECT DESCRIPTION: Improvements include 55.86 gross acres including 7 light

industrial/wareshouse buildings

PROJECT STATUS: • Grading plan under review

PROJECT MAP:

AR

CH

IBA

LD A

VE

LIMONITE AVE

99


Page 18 of 27


PROJECT NAME: Vantage Point Church


PROJECT LOCATION: Northeast corner of Archibald Avenue and Prado Basin Park Road

PROJECT DESCRIPTION: Improvements include development of an approximately 85,000 sq.

ft. church which includes a sanctuary, classrooms, cafe, and a

bookstore on 10.43 acres.

PROJECT STATUS: • Onsite improvement ongoing

PROJECT MAP:

100


Page 19 of 27


PROJECT NAME: Hamner Place


PROJECT LOCATION: East of Hamner Avenue and Schleisman Road

PROJECT DESCRIPTION: Improvements include 21.48 gorss acres.

PROJECT STATUS: • Onsite improvement ongoing

PROJECT MAP:

HA

MN

ER A

VE

101


Page 20 of 27


PROJECT NAME: Rondo Elementary School


PROJECT LOCATION: Southeast corner of Hellman Avenue and Walters Street

PROJECT DESCRIPTION: Improvements include development of a elementary school on a 9.97

acres.

PROJECT STATUS: • Offsite Improvement On-going

• School opens July 2020

• Traffic Signal at Hellman and Walters is being installed by Chino’s

development by Lewis. City of Chino and Eastvale, Lewis and CNUSD

will enter into a reimbursement agreement to expedite the

furnishing of the traffic signal in March.

PROJECT MAP:

HEL

LMA

N A

VE

WALTERS STREET

102


Page 21 of 27


PROJECT NAME: KB Home – The Lodge (Tract 32821)


PROJECT LOCATION: Northwest corner of Limonite Avenue and Scholar Way

PROJECT DESCRIPTION: Improvements include 24 gross acres with 16 residential

condominium lots and two lettered lots. Improvements include the

construction of Scholar Way (half street) across the eastern frontage

of the tract map and the associated water, sewer, and drainage

improvements.

PROJECT STATUS: • Public improvements have been completed.

PROJECT MAP:

LIMONITE AVE

SCH

OLA

R W

AY

103


Page 22 of 27


PROJECT NAME: Meritage Home (Tract 31406)


PROJECT LOCATION: Southwest corner of Archibald Avenue and River Road

PROJECT DESCRIPTION: Improvements include 32.7 gross acres. Widening of Archibald

Avenue (west side) and the associated water, sewer, and drainage

improvements, as well as the internal public streets and utilities.

PROJECT STATUS: • Public improvements 99% completed

• Punch list has been issued

PROJECT MAP:

104


Page 23 of 27


PROJECT NAME: Beazer Homes (Tract 31476)


PROJECT LOCATION: Northeast corner of Hellman Avenue and Walters Street

PROJECT DESCRIPTION: Improvements include 40.6 gross acres. Improvements include the

construction of Hellman Avenue (half street) and the associated

water, sewer, and drainage improvements.

PROJECT STATUS: • Punch list has been issued

PROJECT MAP:

WALTERS ST

HEL

LMA

N A

VE

105


Page 24 of 27


PROJECT NAME: Eastvale Marketplace at the Enclave

PROJECT LOCATION: Southwest corner of Archibald Avenue and Schleisman Road

PROJECT DESCRIPTION: Improvements includes 1.74 gross acres.

PROJECT STATUS: • Public improvements 99% completed

• Punch list has been issued

PROJECT MAP:

SCHLEISMAN RD

AR

CH

IBA

LD A

VE

106


Page 25 of 27


PROJECT NAME: The Campus Business Park


PROJECT LOCATION: West side of Archibald Avenue south of Limonite Avenue

PROJECT DESCRIPTION: Improvements includes 53.37 gross acres with 11 development

parcels and 6 letter lots.

PROJECT STATUS: • Public improvements completed

PROJECT MAP:

LIMONITE AVE

AR

CH

IBA

LD A

VE

107


Page 26 of 27


PROJECT NAME: Chevron Gas Station


PROJECT LOCATION: Southwest corner of Hamner Avenue and Riverside Drive

PROJECT DESCRIPTION: Improvements includes 1.67 gross acres.

PROJECT STATUS: • Punch list items have been issued

PROJECT MAP:

RIVERSIDE DR

HA

MN

ER A

VE

108


Page 27 of 27


PROJECT NAME: 99 Cent Store


PROJECT LOCATION: Northwest corner of Hamner Avenue and Schleisman Road

PROJECT DESCRIPTION: Improvements include 2.67 gross acres. Improvements include all

public improvements across the project frontage along Schleisman

Road and Hamner Avenue

PROJECT STATUS: •Punch list items remaining

PROJECT MAP:

HA

MN

ER A

VE

109

Agency Grant Name Project Name Grant Award Match Due Date Status

RCTC SB821 65th Street Bicycle Safety Enhancement Project

$ 350,000.00 $ ‐ 6/30/2021 Design in process

AQMD Mobile source Air Pollution Reduction Committee (MSRC)

Electrical Vehicle Charging Stations

$ 110,000.00 $ 110,000.00 7/6/2024 In communication with developers to install EV charging stations

Caltrans Highway Safety Improvement Program (HSIP)

Accessile Pedestrian Signal and Countdown Installation

$ 206,500.00 $ 83,500.00 36 months after Notice‐to‐Proceed from Caltrans

Notice to Proceed was approved by Caltrans.

CalRecycle Rubberized Pavement Grant TRP 10

Annual Overlay Project $ 203,180.00 $ ‐ 4/1/2021 Will commence with the next Annual Overlay Project

CTC/ Caltrans

Active Transportation Project Improvement of Bike Network Connectivity

$ 6,471,000.00 $ 1,620,000.00 6/30/2025 Received proposals for design consultants

Caltrans Systematic Safety Analysis Report Program (SSARP)

Systematic Safety Anlaysis Report

$ 80,190.00 $ 8,910.00 Summer 2020 Selected consultant (Kimley‐Horn) preparing SSAR to submit 2020 HSIP grant application.

Flood Control District

Zone 2 Funding Line H Extension Project $ 933,552.60 $ ‐ Under construction

CTC/ Caltrans

Local Partnership Program Limonite Gap Closure Project 10,900,000.00$ ‐$ June 2020 Grant application being prepared

CTC/ Caltrans

Active Transportation Project Cucamonga Creek Bridge 2,000,000.00$ ‐$ June 2020 Grant application being prepared

CTC/ Caltrans

Active Transportation Project Schleisman Road multi‐purpose trail between Scholar and Harrison

2,000,000.00$ ‐$ June 2020 Grant application being prepared

Caltrans Highway Safety Improvement Program (HSIP)

TBD based on SSARP analysis TBD TBD Summer 2020 3 applications will be prepared based on SSARP analysis

PUBLIC WORKS GRANTS SUMMARY

AWARDED GRANTS

FUTURE GRANTS

110


Resolu ons Associated with the November 3, 2020 GeneralMunicipal Election (Districts 2 and 5)

Prepared By: Marc Donohue, City Clerk/Communications Director

Recommended Action(s)Staff recommends that the City Council:

1. Adopt Resolution No. 20-XX, A Resolution of the City Council of the City of Eastvale, CaliforniaCalling and Giving Notice of a General Municipal Election to be held on Tuesday, November 3,2020, and requesting the Board of Supervisors of the County of Riverside to Consolidate theGeneral Municipal Election with the State Wide Election to be held on Tuesday, November 3,2020, for the election of certain officers as required by the provisions of the laws of the State ofCalifornia related to General Law cities pursuant to Section 10403 of the Elections Code; and

2. Adopt Resolution No. 20-XX, A Resolution of the City Council of the City of Eastvale, California,Adopting Regulations for Candidates for Elective Office Pertaining to Candidate's StatementsSubmitted to the Voters at a General Municipal Election to be held Tuesday, November 3, 2020

SummaryBy law, the City is required to hold a General Municipal Election in November of every even-numberedyear. As with previous elections, this election will be consolidated with the state-wide election withthe Riverside County Registrar of Voters. In June 2016, the City transitioned from an at-large votingsystem to district based and held its first district election in November 2016. Due to the district basedsystem, the following districts will be up for election this November: District 2 (CouncilmemberTessari), and District 5 (Mayor Plott). It is important to note that residents in District 1, District 3, andDistrict 4 will not be voting for a City Councilmember in November.


111

BackgroundThe 2020 General Municipal Election will be held on November 3, 2020. Pursuant to EastvaleMunicipal Code Section 2.04.090, the voters in Districts 2 and 5 will commence electing one CityCouncilmember from each district at the 2020 General Municipal Election. The adoption of theattached resolution calling and giving notice of the election and attached resolution establishingregulations for candidates for elective office is required pursuant to the Elections Code of the State ofCalifornia.

The resolution calling for the election specifies that two (2) Councilmembers, one each from Districts2, and 5, shall be elected for full terms of four years. The resolution establishing regulations for thecandidates specifies the permitted length and content for the candidate statements and requirescandidates who file a statement to pay in advance to the City his or her pro rata share of theestimated cost of printing, translating, and mailing the candidate statements as a condition of havingthe statements included in the sample ballot guide.

The City transitioned to districts in 2016. It is important to note that not all registered voters in theCity will have a City Council election on their ballot. Only those registered voters in Districts 2 and 5will have a City Council election on their ballots.The nomination period will commence on Monday,July 13, 2020, and will conclude on Friday, August 7, 2020. This period is only for those registeredvoters in District 2 or District 5. Should an incumbent not file and qualify by August 7th, the deadlinewill extend to Wednesday, August 12, 2020, for everyone in the district affected, except for theincumbent. Prospective candidates are requested to make an appointment with the City Clerk’s Officewhen pulling or filing papers. This will ensure that the City Clerk is available for issuing or filing ofpapers.


Fiscal ImpactThe cost for the Registrar of Voters to conduct the election for the City of Eastvale is estimated to be$50,000 based on the number of voters. Expenses incurred by the City Clerk's office for GeneralElection supplies includes advertising and postage. Funds for the cost of the election have beenincluded in the proposed operating budget for Fiscal Year 2020/21. Actual costs for the GeneralElection are expected to be lower.


Attachment(s)Attachment 1 - Resolution No. 20-XX Calling Election.docx Attachment 2 - Resolution 20-XX Candidate Statements.docx


112

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/623470/Attachment_1_-_Resolution_No._20-XX_Calling_Election.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/621529/Attachment_2_-_Resolution_20-XX_Candidate_Statements.pdf

RESOLUTION NO. 20-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2020, AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH THE STATE WIDE ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2020, TO ELECT MEMBERS OF THE CITY COUNCIL FOR DISTRICTS 2 AND 5 AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE

WHEREAS, under the provisions of law relating to general law cities in the State of California, a General Municipal Election shall be held on Tuesday, November 3, 2020 for theelection of City Councilmembers for Council Districts 2 and 5; and

WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the city precincts, polling places and election officers of the two elections be the same, and that the Registrar of Voters of the County of Riverside canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election.

THE CITY COUNCIL OF THE CITY OF EASTVALE, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Pursuant to the requirements of the laws of the State of California relating to general law cities, there is called and ordered to be held in the City of Eastvale, California, on Tuesday, November 3, 2020, a General Municipal Election for the purpose of electing members of the City Council for Districts 2 and 5 for the full term of four years.

SECTION 2. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Riverside is hereby requested to consent and agree to the consolidation of the General Municipal Election with the Statewide General Election on Tuesday, November 3, 2020, for the purpose of the election of Councilmembers from District 2 and 5 of the City of Eastvale, each for a the full term of four years.

SECTION 3. That the Board of Supervisors is requested to issue instructions to the Registrar of Voters Office of the County of Riverside to take any and all steps necessary for the holding of the consolidated election.

SECTION 4. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

113

SECTION 5. That the consolidated election will be held and conducted in the manner prescribed in Elections Code Section 10418.

SECTION 6. That notice of the time and place of holding the elections is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. That in the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an office) as certified by the Riverside County Registrar of Voters, the City Council, in accordance with Election Code Section 15651(a), shall set a date and time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot.

SECTION 8. The Registrar of Voters is hereby authorized to canvass the returns of said General Municipal Election in accordance with state law.

SECTION 9. That the City Clerk is authorized to administer said elections and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill by the County of Riverside.

SECTION 10. That the City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED AND ADOPTED ON this 24th day of June 2020.

_____________________________Brandon PlottMayor

APPROVED AS TO FORM: ATTEST:

_____________________________ _________________________________Erica Vega Marc A. Donohue, MMCCity Attorney City Clerk/Communications Director

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STATE OF CALIFORNIA)COUNTY OF RIVERSIDE) §CITY OF EASTVALE)

I, Marc A. Donohue, City Clerk/Communications Director of the City of Eastvale, California, does hereby certify that the foregoing City Council Resolution, No. 20-XX, was duly adopted by the City Council of the City of Eastvale, California, at a regular meeting thereof held on the 24th day of June, 2020, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

___________________________________Marc A. Donohue, MMCCity Clerk/Communications Director

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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 3, 2020

WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs thereof.

THE CITY COUNCIL OF THE CITY OF EASTVALE, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. GENERAL PROVISIONS. Pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an election to be held in the City of Eastvale on November 3, 2020, may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate nor membership or activity in partisan political organizations. The statement shall be filled in the Office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

SECTION 2. FOREIGN LANGUAGE POLICY.

A. Pursuant to the Federal Voting Rights Act, candidate’s statements will be translated into all languages required by the County of Riverside. The County is required to translate candidate’s statements into the following languages: Spanish

B. The candidate shall be required to pay for the cost of translating the candidate statement into Spanish.

SECTION 3. PAYMENT

A. The City Clerk shall estimate the total cost of the printing, handling, translating, mailing and electronic distribution of the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Action of 1965, as amended, and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the mailed or electronically distributed voter’s pamphlet.

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B. In the event an estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual costs. In the event of underpayment, the City Clerk shall require the candidate to pay the balance of the cost incurred. In the event of an overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.

SECTION 4. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the voter information guide.

SECTION 5. The City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution after, or once nominating petitions are issued.

SECTION 6. All previous resolutions establishing City Council policy on payment for candidate statements are repealed.

SECTION 7. This resolution shall apply only to the election to be held on November 3, 2020 and shall then be repealed.

SECTION 8. The City Clerk shall certify to the adoption of this resolution.





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AYES:

NOES:

ABSENT:

ABSTAIN:


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Contract Amendment for Professional Consul ng Services withInterwest Consulting Group

Prepared By: Gina Gibson Williams, Community Development Director


1. Approve the amendment to the professional services agreement between the City and InterwestConsulting Group; and

2. Authorize the City Manager to execute the amendment.

SummaryA request to amend the professional services contract with Interwest Consulting Group.

Background

This is the second amendment (Attachment 1) to the contract. The contract has an initial term of oneyear with the option to extend the term administratively up to four times for one year each time. TheCity is entering into the second extension of the term commencing July 1. The contract is eligible fortwo additional one year extensions. The City has no obligation to request any services under thisContract. Actual work performed will be determined and approved by the City Manager or his/herdesignee.

Compensation

Interwest Consuting Group has not proposed any increases to the contract rate.12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752


Disclosure of Prior Service Credit in the California Public Employees Retirement System

Language has been added to the contract to require disclosure of previous employment with aCalifornia Public Employee Retirement System (PERS) agency or an agency that has reciprocity withPERS.

Task Orders for Technical Expertise

The contract will be amended to include language that requires a task order for specialty servicesoutside of Traffic Engineering, Building Plan Check and Inspection, Public Works Plan Check andInspections, Geographic Information Systems (GIS) and Information Technology (IT), such as grantassistance.

Strategic Plan Action - Priority Level: 1A | Target #: 1 | Goal #: 1Objective 1.3 – Improve cost effectiveness of City operations

Fiscal Impact

Budget Savings

The 2020-2021 Budget reflects contract savings to be realized by bringing the following positions "in-house" for a cost savings of $419,684 (Attachment 2)

City EngineerSenior EngineerAssociate EngineerBuilding OfficialCommunity and Building and Safety Specialist (Formerly Permit Technician)

The remaining contract positions (ten total) will be in Traffic Engineering, Building Plan Check andInspection, Public Works Plan Check and Inspections and Geographic Information Systems (GIS) areequivalent to (19,760 hours total) with the exception of Information Technology Services (IT) which isbilled at a fixed rate of $10,000 per month.

General fund budget is available in fiscal year 2020-21 the following accounts:

Account Department Budget100-310-6432

Building &Safety 233,000

100-310-6431

PrivateDevelopment 576,000

100-320-6430

EngineeringServices 65,000

100-240-6412

TechnologyServices 125,000

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752


Prior City Council/Commission Action

1. On June 27, 2018 the City Council entered into an agreement with Interwest Consulting Groupfor comprehensive professional services for a one year term with the ability to renew up to fourtimes for a one year term administratively.

2. On June 26, 2019 , the City executed an amendment to the contract and renewed the contractfor one year.

Attachment(s)Attachment 1 - 2nd amendment to Interwest agreement Attachment 2 - Budget Savings Power Point Slides.pptx Attachment 3 - Interwest Cosulting Group Agreement Attachment 4 - Interwest Consulting Group First Amendment 06.26.19.pdf


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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/624052/2nd_amendment_to_Interwest_agreement.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/623016/Contract_Extension_Power_Point_Slides.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/623014/Interwest_Cosulting_Group_06_27_18.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/624350/Interwest_Consulting_Group_First_Amendment_06.26.19.pdf

RIV #4833-5509-6256 v1 -1-

Second Amendment to Agreement

This Second Amendment to Agreement (“Second Amendment”) is entered into this ____day of June, 2020 by and between the City of Eastvale, a California general law city (“City”), and Interwest Consulting Group, a Colorado corporation (“Contractor”), as follows:

RECITALS

A. City and Contractor entered in an agreement for on-call staff augmentation services on or about June 27, 2018 (“Agreement”). The Agreement had a one-year term commencing on July 1, 2018, which may be extended by mutual written consent of the Parties up to four times, for one year each time.

B. On or about June 26, 2019, the City and Contractor executed a First Amendment to the Agreement modifying Contractor’s scope of services and hourly rates.

C. This Second Amendment to the Agreement incorporates changes to the Agreement to control costs and reflect the changes to service levels as a result of the City’s decision to hire additional public works and building and safety personnel.

OPERATIVE PROVISIONS

NOW, THEREFORE, in consideration of the promises made and recited herein, the parties do hereby enter into this Second Amendment which modifies and amends the Agreement as follows:

1. AMENDMENTS.

a. Compensation. Paragraph (a) of Section 4 (Compensation) is amended as follows:

“Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. Additional compensation above the amounts in Exhibit “B” must be approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. Notwithstanding the foregoing, the total compensation to Contractor for Services during any fiscal year shall not exceed $2,436,000, plus a contingency in the amount of $243,600 that may be used solely for technical services such as design, peer review of technical studies, trafficimpact analysis, grant assistance, Landscape Maintenance District, Community Facilities District and right of way acquisition assistance.”

b. Task Orders. Exhibit “A” (Scope of Services) is amended to add the following sentence at the end of the exhibit:

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“Prior to commencing any Services under this Agreement other than Servicesthat are related to a private development project, the City must authorize Contractor in writing to commence such Services through the issuance of a task order or other similar authorization. The City shall not be obligated to compensate Contractor for any Services performed by Contractor where a task order was not issued by the City, other than Services that are related to a private development project.”

c. Continuity of Personnel. Section 19 (Continuity of Personnel) is amended to add the following sentence at the end of the section:

“Contractor shall disclose to the City the CalPERS enrollment status of any individual who Contractor utilizes or intends to utilize in the provision of Services to the City under this Agreement.”

2. GENERAL PROVISIONS.

a. Remainder Unchanged. Except as specifically modified and amended in this Second Amendment, the Agreement remains in full force and effect and binding upon the parties.

b. Integration. This Second Amendment constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the transaction discussed in this Second Amendment.

c. Effective Date. This Second Amendment shall not become effective until the date it has been formally approved and executed by the appropriate authorities of the City and Consultant.

d. Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Second Amendment.

e. References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Second Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Second Amendment.

IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.

CITY OF EASTVALE:

____________________________Bryan Jones, City Manager

APPROVED AS TO FORM:

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____________________________Erica L. Vega, City Attorney

ATTEST:

____________________________Marc Donohue, City Clerk

INTERWEST CONSULTING GROUP

___________________________Name:Title:

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2019-20 Michael Baker ContractSavings

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Amended 2019-20 BudgetForecasted Actuals Savings

Contract1,208,100 634,090 (574,010)

PersonnelCommunity Development Director 200,000Planning Manager (half-year) 75,000

Net Savings (299,010)

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2020-21 Total Personnel

Authorized Positions

Department

AmendedBudget2017-18

AmendedBudget 2018-19

Amended Budget 2019-20

Proposed Budget 2020-21

City Manager 4.50 9.50 6.50 6.00 City Clerk & Communications 2.00 3.75 5.75 4.00 Finance 4.50 5.50 5.75 4.75 Community Development 4.00 12.25 12.75 17.50 Total Positions 15.00 31.00 30.75 32.25

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New Authorized PositionsTitle Department FTE

Office Specialist (PT) CD Administration/Building 0.75City Engineer Engineering 1.00Senior Engineer Engineering 1.00Associate Engineer Engineering 1.00Building Official Building 1.00Community & Building Safety Supervisor Building 1.00Community & Building Safety Specialist Building 1.00Assistant Planner Planning 1.00Planning Technician (PT) Planning 0.75

2020-21 Personnel Additions

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Contract Services to City Positions

Title Dept Contract Title

Employee Costs2020-21

Contract Costs 2020-21

Annual Cost (Savings)

Office Specialist (PT) CD Admin. Permit Technician 40,254 0 40,254 City Engineer Eng. City Engineer 226,159 304,200 (78,041)Senior Engineer Eng. Associate Engineer 166,569 281,840 (115,271)Associate Engineer Eng. Engineering Associate I 146,638 224,120 (77,482)Building Official Building Building Official 189,642 304,200 (114,558)Comm. & Building Safety Supervisor Building Permit Technician II 119,266 154,960 (35,694)Comm. & Building Safety Specialist Building Permit Technician I 93,449 132,340 (38,891)Assistant Planner Planning Assistant Planner 118,364 197,600 (79,236)Planning Technician (PT) Planning Technician 59,548 156,000 (96,452)Total 1,159,888 1,755,260 (595,372)


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2020-21 GF Contract Reductions

General Fund Contract Reductions

Account Description


Projected Actuals 2019-20


Budget Difference

100-310-6432 Building & Safety 575,000 525,000 233,000 (342,000)100-310-6433 Private Development 1,400,000 1,164,542 576,000 (824,000)100-300-6431 Planning 610,000 334,090 61,920 (548,080)100-300-6433 Private Development 500,000 300,000 178,400 (321,600)100-320-6430 Engineering Services 100,000 121,300 65,000 (35,000)Total 3,185,000 2,444,932 1,114,320 (2,070,680)

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First Amendment to Agreement

This First Amendment to Agreement (" First Amendment") is entered into this 26th day

of June, 2019 hy and between the City of Eastvale, a California general law city ("City"), and

Interwest Consulting Group Incorporated, a Colorado corporation (" Contractor"), as follows:

RECITALS

A. City and Contractor entered in an agreement for on- call staff augmentation services on or

about June 27, 2018 (" Agreement").

B. Exhibit " A" to the Agreement details the scope of services available to City as requested

and names specific individuals who will provide certain services. This Eirst Amendment

revises Exhibit " A" to eliminate the names of particular individuals, adds additional

services available to the City and makes other minor amendments to the wording of the

Exhibit.

C. Exhibit " B" to the Agreement includes a list of professional classifications and their

associated hourly hilling rates. This First Amendment revises Exhibit " B" to include one

new classification and its associated hourly rate.

OPERATIVEPROVISIONS

NOW, THEREEORE, in consideration of the promises made and recited herein, the

parties do hereby enter into this First Amendment which modifies and amends the Agreement as

follows:

1. AMENDMENTS.

a. Exhibit " A" to the Agreement is amended to read in its entirety as shown in

Exhibit "A" to this First Amendment.

b. Exhibit " B" to the Agreement is amended to add a professional classification

of "Managing Director" under the " Administrative" heading with the hourly

rates of $185 for Private Development- Related work and $ 170 for Non-

Development related work.


a. Remainder Unchanged. Except as specifically modified and amended in this

First Amendment, the Agreement remains in full force and effect and binding upon the parties.

b. Integration. This First Amendment consists of pages 1 through 3 inclusive,

which constitute the entire understanding and agreement of the parties and supersedes all

negotiations or previous agreements between the parties with respect to all or any part of the

transaction discussed in this First Amendment.

RFV #4841- 5946- 5882 vl - 1-

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Contract Amendment for Professional Consul ng Services withMichael Baker International

Prepared By: Gina Gibson Williams, Community Development Director


1. Approve the second amendment to the agreement with Michael Baker International;2. Authorize the City Manager to execute the contract.

SummaryA request to amend the professional services agreement with Michael Baker International.

Background

This is the second amendment (Attachment 1) to the contract. The contract had an initial term of oneyear with four possible additional one year extensions of time. The City has exercised two of theextensions thus far. The City has no obligation to request any services under this Contract. Actualwork performed will be determined and approved by the City Manager or his designee.

Compensation

Michael Baker International has not proposed any increases to the contract rate.

Disclosure of Prior Service Credit in the California Public Employees Retirement System


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Language has been added to the contract to require disclosure of previous employment with aCalifornia Public Employee Retirement System (PERS) agency or an agency that has reciprocity withPERS.

Task Orders for Technical Expertise

The contract will be amended to include language that requires a task order for specialty planningservices outside of CEQA or landscape plan check, such as grant assistance, or National EnvironmentalProtection Act (NEPA) compliance.

Strategic Plan Action - Priority Level: 1A | Target #: 1 | Goal #: 1Objective 1.3 – Improve cost effectiveness of City operations

Fiscal Impact

Budget Savings

The 2020-2021 Budget reflects contract savings to be realized by bringing the Assistant Plannerposition "in-house" for a cost savings of $79,236 (Attachment 2). The remaining contract positions willbe reduced to part time service (1,040 hours per year per person or 3,120 hours total) in the area oflandscape plan check and inspection, environmental services pursuant to the California EnvironmentalQuality Act (CEQA) and technical expertise as needed for peer review or grant assistance. Budget isavailable in fiscal year 2020-21 in the following accounts: 100-300-6431 planning services, $61,920;100-300-6433 private land development, $178,400.


On June 27, 2018 the City Council entered into an agreement with Michael Baker International forcomprehensive planning services for a one year term with the ability to renew up to four times for aone year term administratively.

On June 26, 2019 , the City executed an amendment to the contract and renewed the contract for oneyear.

Attachment(s)Attachment 1 - 2nd Amendment to Michael Baker Agreement.doc Attachment 2 - Budget Savings slides from 2020-2021 Budget presentation Attachment 3 - Michael Baker Agreement Attachment 4 - Michael Baker 1st Amendment


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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/623001/2nd_amendment_to_Michael_Baker_agreement.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/621003/Contract_Extension_Power_Point_Slides.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/623011/Michael_Baker_International_06_27_18.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/623012/Michael_Baker_International_First_Amendment_06.26.19.pdf

RIV #4833-5509-6256 v1 -1-

Second Amendment to Agreement

This Second Amendment to Agreement (“Second Amendment”) is entered into this ____day of June, 2020 by and between the City of Eastvale, a California general law city (“City”), and Michael Baker International, a Pennsylvania corporation (“Contractor”), as follows:

RECITALS

A. City and Contractor entered in an agreement for on-call staff augmentation services on or about June 27, 2018 (“Agreement”). The Agreement had a one-year term commencing on July 1, 2018, which may be extended by mutual written consent of the Parties up to four times, for one year each time.

B. On or about June 26, 2019, the City and Contractor executed a First Amendment to the Agreement modifying Contractor’s schedule of professional classifications and hourly rates.

C. This Second Amendment to the Agreement incorporates changes to the Agreement to control costs and reflect the changes to service levels as a result of the City’s decision to hire additional planning personnel.


NOW, THEREFORE, in consideration of the promises made and recited herein, the parties do hereby enter into this Second Amendment which modifies and amends the Agreement as follows:

1. AMENDMENTS.

a. Compensation. Paragraph (a) of Section 4 (Compensation) is amended as follows:

“Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. Additional compensation above the amounts in Exhibit “B” must be approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. Notwithstanding the foregoing, the total compensation to Contractor for Services during any fiscal year shall not exceed $499,200, plus a contingency in the amount of $49,920 that may be used solely for technical assistance such as Environmental Services and Public Finance/Grant Funding Assistance (as identified in Exhibit “A”).”

b. Task Orders. Exhibit “A” (Scope of Services) is amended to add the following sentence at the end of the exhibit:

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“Prior to commencing any Services under this Agreement other than Planning Services (including landscape plan check and inspection) and Environmental Services that are related to a private development project, the City must authorize Contractor in writing to commence such Services through the issuance of a task order or other similar authorization. The City shall not be obligated to compensate Contractor for any Services performed by Contractor where a task order was not issued by the City, other than Planning Services (including landscape plan check and inspection) and Environmental Services that are related to a private development project.”

c. Continuity of Personnel. Section 19 (Continuity of Personnel) is amended to add the following sentence at the end of the section:

“Contractor shall disclose to the City the CalPERS enrollment status of any individual who Contractor utilizes or intends to utilize in the provision of Services to the City under this Agreement.”


a. Remainder Unchanged. Except as specifically modified and amended in this Second Amendment, the Agreement remains in full force and effect and binding upon the parties.

b. Integration. This Second Amendment constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the transaction discussed in this Second Amendment.

c. Effective Date. This Second Amendment shall not become effective until the date it has been formally approved and executed by the appropriate authorities of the City and Consultant.

d. Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Second Amendment.

e. References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Second Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Second Amendment.

IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.

CITY OF EASTVALE:

____________________________Bryan Jones, City Manager

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____________________________Erica L. Vega, City Attorney

ATTEST:

____________________________Marc Donohue, City Clerk

MICHAEL BAKER INTERNATIONAL

___________________________Name:Title:

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2019-20 Michael Baker ContractSavings

1

Amended 2019-20 BudgetForecasted Actuals Savings

Contract1,208,100 634,090 (574,010)

PersonnelCommunity Development Director 200,000Planning Manager (half-year) 75,000

Net Savings (299,010)

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2020-21 Total Personnel

Authorized Positions

Department

AmendedBudget2017-18

AmendedBudget 2018-19



City Manager 4.50 9.50 6.50 6.00 City Clerk & Communications 2.00 3.75 5.75 4.00 Finance 4.50 5.50 5.75 4.75 Community Development 4.00 12.25 12.75 17.50 Total Positions 15.00 31.00 30.75 32.25

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New Authorized PositionsTitle Department FTE

Office Specialist (PT) CD Administration/Building 0.75City Engineer Engineering 1.00Senior Engineer Engineering 1.00Associate Engineer Engineering 1.00Building Official Building 1.00Community & Building Safety Supervisor Building 1.00Community & Building Safety Specialist Building 1.00Assistant Planner Planning 1.00Planning Technician (PT) Planning 0.75


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Contract Services to City Positions

Title Dept Contract Title

Employee Costs2020-21

Contract Costs 2020-21

Annual Cost (Savings)

Office Specialist (PT) CD Admin. Permit Technician 40,254 0 40,254 City Engineer Eng. City Engineer 226,159 304,200 (78,041)Senior Engineer Eng. Associate Engineer 166,569 281,840 (115,271)Associate Engineer Eng. Engineering Associate I 146,638 224,120 (77,482)Building Official Building Building Official 189,642 304,200 (114,558)Comm. & Building Safety Supervisor Building Permit Technician II 119,266 154,960 (35,694)Comm. & Building Safety Specialist Building Permit Technician I 93,449 132,340 (38,891)Assistant Planner Planning Assistant Planner 118,364 197,600 (79,236)Planning Technician (PT) Planning Technician 59,548 156,000 (96,452)Total 1,159,888 1,755,260 (595,372)


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2020-21 GF Contract Reductions

General Fund Contract Reductions

Account Description


Projected Actuals 2019-20


Budget Difference

100-310-6432 Building & Safety 575,000 525,000 233,000 (342,000)100-310-6433 Private Development 1,400,000 1,164,542 576,000 (824,000)100-300-6431 Planning 610,000 334,090 61,920 (548,080)100-300-6433 Private Development 500,000 300,000 178,400 (321,600)100-320-6430 Engineering Services 100,000 121,300 65,000 (35,000)Total 3,185,000 2,444,932 1,114,320 (2,070,680)

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Citywide Personnel Community Development Personnel City Wide Contracts Interwest Michael Baker

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First Amendment to Agreement

This First Amendment to Agreement ("First Amendment") is entered into this 26th dayof June, 2019 by and between the City of Eastvale, a California general law city ("City"), andMichael Baker International, Inc., a Pennsylvania corporation ("Contractor"), as follows:

RECITALS

A. City and Contractor entered in an agreement for on-call planning and related services onor about June 27, 2018 ("Agreement").

B. Exhibit "B" to the Agreement includes a list of professional classifications and theirassociated hourly billing rates.

C. Contractor has requested that the list of professional classifications and their associatedhourly rates be revised to reflect the classification names the Contractor currently uses fortheir employees and to adjust the hourly rates accordingly.


NOW, THEREFORE, in consideration of the promises made and recited herein, theparties do hereby enter into this First Amendment which modifies and amends the Agreement asfollows:

1. AMENDMENT. Exhibit "B" to the Agreement is amended to read in its entirety asfollows:

"The following schedule of professional classifications and rates will be used forContractor staff providing services to the City.

Classification Hourly Billing Rate

Senior Manager $160

Senior Associate II $150

Senior Associate I $140

Associate III $130

Associate II $120

Associate I $110

Assistant $95

Technician/Admin Support $75

Note: Services requested from Contractor's technical specialists, such as biologists,archaeologists, engineers, and architects, will be billed at the rate corresponding tothe individual's title (e.g.. Associate Biologist I will be billed at $110). Specialtysubcontractors may be utilized by Contractor in order to provide requested services tothe City, on a case-by-case basis, as approved by the City Manager. Contractor willNOT seek reimhursement for routine travel to and from City Hall and minorincidental expenses such as office supplies and printing of internal documents such as

RIV #4814-6555-1257 v2 -1-

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The Road Repair and Accountability Act of 2017 SB 1 - Project Listfor FY 20/21


Recommended Action(s)Staff recommends that the City Council adopt Resolution No. 20-XX adopting a list of projects for fiscalyear 2020-21 funded by SB1.

SummaryIn order to receive designated apportionment of SB 1 funds, cities are required to submit a resolutionadopting the list of project(s) proposed to be funded by SB 1. The main objective of SB1 funds is toaddress deferred maintenance on the local streets and delivery of basic road maintenance andrehabilitation projects. Although the funding is also eligible for safety projects, railroad gradeseparations, complete streets components and traffic control devices, these other transportationprojects can be addressed only if the City's average Pavement Condition Index (PCI) is 80. Current PCIof Eastvale is 71, and is more appropriate to use the SB1 funds to maintain and rehabilitate theexisting streets. Therefore the recommendation is for the City Council to allocate FY20/21 SB 1 fundsto the Annual Overlay Project. The streets included in the Annual Overlay Project are selected basedon the City's Pavement Management System and are shown on the location map (attachment 3). TheAnnual Overlay Project consists of doing asphalt overlay on mostly residential streets, andpreventative maintenance work on major arterial. FY19/20 SB 1 funds were approved to use fundingon the preventative maintenance work on major arterial and FY20/21 SB 1 funds will be used toprovide funding for residential streets. Since a large part of the project consists of doing pavement overlay on residen al streets, the City willwork closely with the contractor to no fy the resident by distribu ng no ces, placing door hangersand installing project signs. The Communica ons Division will also assist in no fying the residents of


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the project.

BackgroundOn April 28, 2017, the Governor signed Senate Bill (SB) 1, which is known as the Road Repair andAccountability Act of 2017, to address basic road maintenance, rehabilita on and cri cal safety needson both the state highway and local streets and road system. The revenue amount for FY 20/21 forEastvale was estimated to be $1,217,361. However, due to impact of COVID-19, the estimated revenueamount is reduced to $1,135,659.

The recommenda on is for City Council to approve all of FY20/21 SB 1 alloca on ($1,135,659) to beused on the 2020 Annual Overlay Project. The streets that are part of the project are shown on thea ached loca on map. The Annual Overlay Project is considered as road maintenance andrehabilitation therefore is eligible to be funded by SB1.

Strategic Plan Action - Priority Level: 3 | Target #: 6 | Goal #: 1Enhance mobility and connectivity

Fiscal ImpactThe Annual Overlay project is included in the 5 year Capital Improvement Program. The en re FY20/21alloca on of $1,135,659 from SB 1 will be used for the next Annual Overlay Project. Budget has beenallocated as part of the fiscal year 2020-21 budget process, and no further action is necessary.


Attachment(s)Attachment 1 - Resolution_20-XX_SB1_Project.docx Attachment 2 - SB1 Project List Exhibit Attachment 3 - Annual Overlay Location Map.pdf


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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/622141/Resolution_20-XX_SB1_Project.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/616638/SB1_Project_List_Exhibit.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/567722/ANNUAL_OVERLAY_LOCATION_MAP.pdf

RESOLUTION NO.20-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2020-21 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1)

WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 toaddress the significant multi-modal transportation funding shortfalls statewide; and

WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and

WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and

WHEREAS, the City, will receive an estimated $1,135,659 in RMRA funding in Fiscal Year 2020-21 from SB 1; and

WHEREAS, this is the third year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and

WHEREAS, the City has undergone a public process by adopting a adopting 5 year Capital Improvement Projects along with the City budget to ensure public input into our community’s transportation priorities/the project list; and

WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and

WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate 24 streets/roads, throughout the City this year; and

WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an good condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads to be maintained in good condition; and

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WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Eastvale does hereby resolve, determine and order as follows:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2020-21 Road Maintenance and Rehabilitation Account revenues:

2020 Annual Overlay Project (location list is listed on Exhibit A)

SECTION 3. The City Engineer is hereby authorized to undertake such acts as necessary tocarry out this Resolution.

SECTION 4. The City Clerk is directed to certify to the adoption of this Resolution.





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AYES:

NOES:

ABSENT:

ABSTAIN:


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Street Name From To Estimate Useful Life

SPRINGVALE CT HUNTERVALE DR CUL-DE-SAC END 12,672.00$ 15 yrs.

WOODSHIRE GLEN CT HEATHGROVE DR CUL-DE-SAC END 12,672.00$ 15 yrs.

GRAND PRAIRIE TR BLUE RIBBON LN 65TH ST 12,936.00$ 15 yrs.

RIVER DOWNS DR BLUE RIBBON LN HUNTERVALE DR 16,896.00$ 15 yrs.

BELYNN CT EMMERGLEN WY CUL-DE-SAC END 24,064.00$ 15 yrs.

BLUEFIELD CT AVENLY GLEN WY CUL-DE-SAC END 24,064.00$ 15 yrs.

STILLBROOK WAY END WHISPERING HILL DR 25,472.00$ 15 yrs.

ANNEBURY DR HUNTERVALE DR AVENLY GLEN WY 32,000.00$ 15 yrs.

AVENLY GLEN WAY HUNTERVALE DR ANNEBURY DR 35,648.00$ 15 yrs.

HAVENHURST ST HEATHGROVE DR EMMERGLEN WY 43,776.00$ 15 yrs.

BAY CIR 208' W RATANA ST 535' E RATANA ST 47,552.00$ 15 yrs.

EMMERGLEN WAY HAVENHURST ST HEATHGROVE DR 53,312.00$ 15 yrs.

BLUE RIBBON LN 532' W GRAND PRAIRIE TR - END782' E GRAND PRAIRIE TR 84,096.00$ 15 yrs.

HEATHGROVE DR HAVENHURST ST WHISPERING HILLS DR 98,368.00$ 15 yrs.

HUNTERVALE DR WHISPERING HILLS DR HARRISON AVE 127,616.00$ 15 yrs.

WHISPERING HILLS DR ARCHIBALD AVE HARRISON AVE 213,200.00$ 15 yrs.

WALNUT GROVE AVE FAIRCHILD DR CHANDLER ST 185,256.00$ 15 yrs.

FAIRCHILD DR ARCHIBALD AVE WALNUT GROVE AVE 37,450.00$ 15 yrs.

APPLE GROVE CT COFFEEBERRY DR CUL-DE-SAC END 19,520.00$ 15 yrs.

COFFEEBERRY DR APPLE GROVE CT ALMOND GROVE CT 70,848.00$ 15 yrs.

KNOWLWOOD CT COFFEEBERRY DR CUL-DE-SAC END 37,440.00$ 15 yrs.

ALDERWOOD AVE WALNUT GROVE AVE COFFEEBERRY DR 124,928.00$ 15 yrs.

TIGER LILY CT COFFEEBERRY DR CUL-DE-SAC END 66,560.00$ 15 yrs.

ALMOND GROVE CT COFFEEBERRY DR CUL-DE-SAC END 149,760.00$ 15 yrs.

1,556,106.00$

Schedule: Complete Construction June, 2021

Exhibit A

FY 2020-21 SB1 Project List

Annual Overlay Project

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CITRUS ST

FY2020-21 ANNUAL OVERLAY PROJECT

Preventative Maintenance AC Overlay

SUM

MER

AV

E

SCH

OLA

R W

AY

HA

RR

ISO

N A

VE

CHANDLER RD

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Third Amendment to Agreement with Liebert Cassidy Whitmore(LCW) for Special Legal Services

Prepared By: Bryan Jones, City Manager

Recommended Action(s)Staff recommends that the City Council approve a $30,000 amendment to the Agreement for SpecialLegal Services, for a total contract not to exceed amount of $80,000, with LCW and authorize the CityManager to execute the amendment.

SummaryThe City has an ongoing need for special legal services with Liebert Cassidy Whitmore (LCW). Approvalof the contract amendment of an amount not to exceed $80,000 for all special services rendered.

BackgroundCity Council initially approved and has been in a contract with LCW since November 2017 in theamount not to exceed $5,000. Thereafter, in April 2018 the first amendment to the agreement wasproposed and approved increasing the contact amount to $25,000. On September 2018 the Cityassessed it was necessary for LCW to continue to provide special legal services. This required anotheramendment in the amount of $25,000, for a total not to exceed of $50,000. The City has completeauthority to request services but is not obligated to utilize all funds.


Fiscal ImpactFor the services referenced in this scope the contract amendment would allow LCW legal services not


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to exceed $30,000. This amount will be determined based on direction from the City to it's legalrepresentation. Adequate budget is available in fiscal year 2019-20 in account number 100-220-6495.

Prior City Council/Commission Action1. Original Contract - November 2017 - $5,0002. First Amendment - April 2018 - $20,000, total not to exceed $25,0003. Second Amendment - September 2018 - $25,000, total not to exceed $50,000

Attachment(s)Revised 3rd Amendment - City of Eastvale.pdf


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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/624613/Revised_3rd_Amendment_-_City_of_Eastvale.pdf

9298411.1 LC001-009

AMENDMENT No. 3 TO AGREEMENT FOR SPECIAL SERVICES

THIS AMENDMENT is made and entered into as of June 17, 2020, by and between the CITY OF

EASTVALE, a Municipal Corporation, hereinafter referred to as “City”, and Liebert Cassidy Whitmore, a

Professional Corporation, hereinafter referred to as the “Attorney”;

WHEREAS, effective November 17, 2017, the City entered into a contract with Attorney to furnish

legal services pertaining to the general overview of CalPERS issues.

WHEREAS, effective April 11, 2018, the City amended the agreement to increase the contract by

$20,000.00 for a not-to-exceed amount of $25,000.00 and

WHEREAS, effective September 1, 2018, the City amended the agreement to increase the contract

by $25,000.00 for a not-to-exceed amount of $50,000.00 and

WHEREAS, the City now desires to continue the agreement and increase the contract amount by

$30,000.00; and

WHEREAS, the Attorney has agreed to this increase.

NOW, THEREFORE, it is mutually understood and agreed by the City and the Attorney that the

original contract is hereby amended as follows:

1. Total compensation for all services and said Agreement is amended to increase the not-to-

exceed dollar amount from $30,000.00 to $80,000.00.

2. The City and Attorney agree that, except as amended by this Agreement, all terms and

conditions of the Agreement for Special Services shall remain in full force and effect, and

that the provisions of this Amendment shall become a part of the Agreement as if fully

written therein.

IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year first written

above.

CITY OF EASTVALE, LIEBERT CASSIDY WHITMORE

A Municipal Corporation A Professional Corporation

_______________________________ _________________________________ Signature Signature

_______________________________ _________________________________ Print Name Print Name

_______________________________ _________________________________ Title Title

_______________________________ _________________________________ Date Date

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Award a Construc on Contract to GMC Engineering, Inc. forHamner Place Beau fica on Project in the amount of$3,438,331.50.



1. Approve the contract with GMC Engineering, Inc., the lowest responsible bidder, in accordancewith unit bid prices in the amount of $3,438,331.50 plus 10% contingency of $343,833.15 for theHamner Place Beautification Project; and

2. Authorize the City Manager to execute all necessary documents including Notice of Completion.

Summary

The Plans, Specifications and Cost Estimate (PS&E) for the Hamner Place Beautification Project wasprepared by Albert A. Webb Associated (WEBB) per the approved Professional Services Agreement.

Bids were advertised on the City’s website, planetbids.com, local newspaper, bid boards and throughemails, starting April 17, 2020. Bids were opened on June 11, 2020 and bid results are as follows:

NAME OF BIDDER CITY BID AMOUNTGMC Engineering, Inc Tustin $3,438,331.50Hillcrest Contracting Corona $3,666,196.10


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KASA Construction Chino $3,713,765.00Los Angeles Engineering Covina $3,808,268.00Clean Cut Landscape Clovis $4,329,274.50

A total of five responsive bids were received. The lowest bid was submitted by GMC Engineering Inc inthe amount of $3,438,331.50. GMC Engineering, Inc., holds a valid Class A and B Contractor’s license inthe State of California with no enforcement actions. Therefore, GMC Engineering Inc., qualifies as thelowest responsible bidder as required under state law.

Background

On January 22, 2020, the City Council awarded a construction contract to GMC Engineering, Inc. toconstruct Schleisman Road extending it from Hamner Avenue east. Street improvements include curb& gutter, pavement, sidewalk, street lights, domestic water facilities and storm drain facilities. Theconstruction has been successful and is nearing completion.

The Hamner Beautification is the second phase of the project. The scope of work of the HamnerBeautification project includes streetscaping of Schleisman Road east of Hamner Avenue, togetherwith the frontage of Hamner Avenue, approximately 960 linear feet. Streetscape improvements willinclude but are not limited to the installation and construction of irrigation, planting, hardscape,fixtures, amenity nodes, electrical, lighting, concrete sidewalk, pedestrian pavers, rubberized ACpavement, concrete, audio system and roadway pavers as shown in the bid documents. The engineer’sestimate on this project is $4,055,617.85. The plans and specifications are available in the City’sEngineer’s office.

Strategic Plan Action - Priority Level: 1A | Target #: 3 | Goal #: 3Create value-added development

Fiscal ImpactThe fiscal year 2020-21 budget includes $4,054,000 and $1,449,830 of continuing appropriations fromthe fiscal year 2019-20 budget, totaling $5,502,830 available in fiscal year 2020-21 for expenditure.Continuing appropriations will come back to Council in the fall for final approval after the close of the2019-20 fiscal year. The following is the breakdown of funding by account: 600-400-6610-95001,$1,700,000; 292-5000-6650-95001, $802,830; 200-500-6650-95001, 3,000,000. There are sufficientfunds in the the approved budget to complete this project.


On October 24, 2018, City Council entered into an agreement with Webb to design the storm drainand roadway improvements for Schleisman Road.

On December 12, 2018, City Council approved Parcel Map 37492 for the Hamner Place developmentand entered into a Subdivision Improvement Agreement with Lewis. The parcel map included the rightof way dedication for the extension of Schleisman Road through the project site to a proposedinterchange with I-15. The extension bisected four parcels to the north and four to the south.


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On January 23, 2019, the City Council entered into an agreement with Lewis Land Developers relatedto the development of the Hamner Place property.

On June 12, 2019, the City Council amended the General Plan to remove the Schleisman RoadInterchange.

On October 23, 2019, City Council approved the vacation of the original Schleisman Road configurationand reconveyed it to Lewis along with the vacation of the current access restriction for the newdriveway location on Hamner Avenue and accepted the acquisition of the new Schleisman Road rightof way by dedication and the conveyance of the new access restriction to Lewis for the old drivewaylocation on Hamner Avenue.

On November 13, 2019, City Council amended the contract with Webb for infrastructure design workto include modifying the Schleisman Road design for the new street section (without the interchange),providing landscape design services for the new road section, designing street lights for SchleismanRoad within the Hamner Place development, designing new fiber optic and SCE sleeves for futureundergrounding and creating conceptual layouts for trail connectivity on Schleisman Road fromHamner Avenue to Scholar Way to connect Hamner Place with schools and neighborhoods.

On January 22, 2020, the City Council as awarded a construction contract to GMC Engineering toconstruct the Schleisman Road Extension and Hamner Storm Drain Project.

On June 10, 2020, the City Council amended the contract with WEBB to approve additional hours inassisting the City with bid documents and addendum for the Hamner Beautification Project.

Attachment(s)Attachment 1 - Hamner Beautification Project Contract - GMC Attachment 1.1 - Exhibit B GMC Bid Proposal.pdf


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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/623982/Hamner_Beautification_Project_Contract_-_GMC__1_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/623837/Attachment_1.1_-_Exhibit_B_GMC_Bid_Proposal.pdf

CONTRACT AGREEMENTBETWEEN

THE CITY OF EASTVALEAND

GMC ENGINEERING, INC.

This Agreement for Construction Services (“Agreement”), is made and entered into this ___ day of ________, 20 __, by and between the City of Eastvale, a California general municipal corporation organized under the laws of the State of California with its principal place of business at 12363 Limonite Ave., Suite 910, Eastvale, California (“City”) and GMC Engineering, Inc., a California Corporation (“Contractor”).

SECTION 1. RECITALS

A. City is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose.

B. Contractor is a professional contractor, experienced in providing pavement rehabilitation and overlay services and is familiar with the plans of the City.

C. City desires to engage Contractor to construct public improvements associated with the Project #93019) as set forth herein

D. Contractor has obtained, and delivers concurrently herewith performance bond, payment bond, insurance documents and other certifications as required by the Contract.

SECTION 2. INCORPORATION OF DOCUMENTS

This Contract includes and hereby incorporates in full by reference the following documents, including all exhibits, drawings, specifications and documents therein, and attachments and addenda thereto:

Technical Specifications, and also in conformance with the 2018 Edition of the Standard Specifications for Public Works Construction, The “Greenbook” (herein referred to as the Standard Specifications); Standard Plans for Public Works Construction (SPPWC), 2012; Riverside County Flood Control & Water Conservation District (RCFC & WCD) Standard Manual, February 08, 2011; Caltrans Storm Drain Handbooks; Construction Site Best Management Practices (BMPs) Manual, March 2003; the State of California Department of Transportation Standard Plans and Specifications, 2018 Edition; the 2014 Edition of the California Manual on Uniform Traffic Control Devices (California MUTCD); Jurupa Community Services District Standards and Specifications, June 6, 2011; Integrate Waste Management Board Rubberized Asphalt Concrete Design Guidelines and Specifications; City of Eastvale Standards and Specifications, City of Eastvale Zoning Code adopted June 2018, and the Labor Surcharge and Equipment Rental Rates in effect on the date the work is accomplished.

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SECTION 3. SCOPE OF WORK

A. Contractor’s Basic Obligation; Scope of Work. Contractor promises and agrees, at its own cost and expense, to furnish to the Owner all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately complete the Hamner Place Beautification Project (#93027), including all structures and facilities necessary for the Project or described in the Contract (hereinafter the "Work" or "Project"), for a Total Contract Price as specified pursuant to this Contract. All Work shall be subject to, and performed in accordance with the above referenced documents, as well as the exhibits attached hereto and incorporated herein by reference. The plans and specifications for the Work are further described in the Exhibits attached hereto and incorporated herein by this reference. Special conditions, if any, relating to the Work are described in the Exhibits attached hereto and incorporated herein by this reference.

B. Change in Scope of Work Any change in the scope of the Work, method of performance, nature of materials or price thereof, or any other matter materially affecting the performance or nature of the Work shall not be paid for or accepted unless such change, addition or deletion is approved in advance and in writing by a valid change order executed by the City.

SECTION 4. PERIOD OF PERFORMANCE AND LIQUIDATED DAMAGESContractor shall perform and complete all Work under this Contract based on the following schedule, beginning the effective date of July 13, 2020, the date of the Notice to Proceed (“Contract Time”).

Phase 1 shall be completed by October 31, 2020. Phase 2 shall be completed by November 28, 2020.

Contractor shall perform its Work in strict accordance with any completion schedule, construction schedule or project milestones developed by the City. Contractor agrees that if such Work is not completed within the aforementioned Contract Time and/or pursuant to any such completion schedule, construction schedule or project milestones developed pursuant to any such provisions of the Contract, it is understood, acknowledged and agreed that the City will suffer damage. Since it is impractical and infeasible to determine the amount of actual damage, it is agreed that the Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sum of Five Hundred Dollars ($500) per day for each and every calendar day of delay beyond the Contract Time or beyond any completion schedule, construction schedule or project milestones established pursuant to the Contract.

SECTION 5. STANDARD OF PERFORMANCE Contractor shall perform all Work under this Contract in a skillful and workmanlike manner, and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Work. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Work assigned to them. Finally, Contractor represents that it, its employees and its subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Work, and that such licenses and approvals shall be maintained throughout the term of this

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Contract. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Work, or any employee who fails or refuses to perform the Work in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed on the Work.

SECTION 6. CONTROL AND PAYMENT OF SUBORDINATES; CONTRACTUAL RELATIONSHIPCity retains Contractor on an independent contractor basis and Contractor is not an employee of City. Any additional personnel performing the work governed by this Contract on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Contract and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers' compensation insurance.

SECTION 7. CITY’S BASIC OBLIGATIONCity agrees to engage and does hereby engage Contractor as an independent contractor to furnish all materials and to perform all Work according to the terms and conditions herein contained for the sum set forth above. Except as otherwise provided in the Contract, the City shall pay to Contractor, as full consideration for the satisfactory performance by the Contractor of the services and obligations required by this Contract, the above referenced compensation in accordance with compensation provisions set forth in the Contract.

SECTION 8. COMPENSATION AND PAYMENT

A. Amount of Compensation. As consideration for performance of the Work required herein, City agrees to pay Contractor the Total Contract Price of THREE MILLION FOUR HUNDRED THIRTY EIGHT THOUSAND THREE HUNDRED THIRTY ONEDollars and FIFTY Cents ($3,438,331.50) ("Total Contract Price") provided that such amount shall be subject to adjustment pursuant to the applicable terms of this Contract or written change orders approved and signed in advance by the City.

B. Payment of Compensation. If the Work is scheduled for completion in thirty (30) or less calendar days, City will arrange for payment of the Total Contract Price upon completion and approval by City of the Work. If the Work is scheduled for completion in more than thirty (30) calendar days, City will pay Contractor on a monthly basis as provided for herein. On or before the fifth (5th) day of each month, Contractor shall submit to the City an itemized application for payment in the format supplied by the City indicating the amount of Work completed since commencement of the Work or since the last progress payment. These applications shall be supported by evidence which is required by this Contract and such other documentation as the City may require. The Contractor shall certify that the Work for which payment is requested has been done and that the materials listed are stored where indicated. Contractor may be required to furnish a detailed schedule of values upon request of the City and in such detail and form as the City shall request, showing the quantities, unit prices, overhead, profit, and all other expenses involved in order to provide a basis for determining the amount of progress payments.

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City shall review and pay all progress payment requests in accordance with the provisions set forth in Section 20104.50 of the California Public Contract Code. No progress payments will be made for Work not completed in accordance with this Contract.

SECTION 9. CONTRACT RETENTIONSFrom each approved progress estimate, five percent (5%) will be deducted and retained by the City, and the remainder will be paid to Contractor. All Contract retainage shall be released and paid to the Contractor and subcontractors pursuant to California Public Contract Code Section 7107.

SECTION 10. OTHER RETENTIONSIn addition to Contract retentions, the City may deduct from each progress payment an amount necessary to protect City from loss because of: (1) liquidated damages which have accrued as of the date of the application for payment; (2) any sums expended by the City in performing any of Contractor's obligations under the Contract which Contractor has failed to perform or has performed inadequately; (3) defective Work not remedied; (4) stop notices as allowed by state law; (5) reasonable doubt that the Work can be completed for the unpaid balance of the Total Contract Price or within the scheduled completion date; (6) unsatisfactory prosecution of the Work by Contractor; (7) unauthorized deviations from the Contract; (8) failure of the Contractor to maintain or submit on a timely basis, proper and sufficient documentation as required by the Contract or by City during the prosecution of the Work; (9) erroneous or false estimates by the Contractor of the value of the Work performed; (10) any sums representing expenses, losses, or damages as determined by the City, incurred by the City for which Contractor is liable under the Contract; and (11) any other sums which the City is entitled to recover from Contractor under the terms of the Contract or pursuant to state law, including Section 1727 of the California Labor Code. The failure by the City to deduct any of these sums from a progress payment shall not constitute a waiver of the City's right to such sums.

SECTION 11. SUBSTITUTIONS FOR CONTRACT RETENTIONSIn accordance with California Public Contract Code Section 22300, the City will permit the substitution of securities for any monies withheld by the City to ensure performance under the Contract. At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a state or federally chartered bank in California as the escrow agent, and thereafter the City shall then pay such monies to the Contractor as they come due. Upon satisfactory completion of the Contract, the securities shall be returned to the Contractor. For purposes of this Section and Section 22300 of the Public Contract Code, the term "satisfactory completion of the contract" shall mean the time the City has issued written final acceptance of the Work and filed a Notice of Completion as required by law and provisions of this Contract. The Contractor shall be the beneficial owner of any securities substituted for monies withheld and shall receive any interest thereon. The escrow agreement used for the purposes of this Section shall be in the form provided by the City.

SECTION 12. PAYMENT TO SUBCONTRACTORSContractor shall pay all subcontractors for and on account of work performed by such subcontractors in accordance with the terms of their respective subcontracts and as provided for

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in Section 10262 of the California Public Contract Code. Such payments to subcontractors shall be based on the measurements and estimates made and progress payments provided to Contractor pursuant to this Contract.

SECTION 13. TITLE TO WORKAs security for partial, progress, or other payments, title to Work for which such payments are made shall pass to the City at the time of payment. To the extent that title has not previously been vested in the City by reason of payments, full title shall pass to the City at delivery of the Work at the destination and time specified in this Contract. Such transferred title shall in each case be good, and free and clear from any and all security interests, liens, or other encumbrances. Contractor promises and agrees that it will not pledge, hypothecate, or otherwise encumber the items in any manner that would result in any lien, security interest, charge, or claim upon or against said items. Such transfer of title shall not imply acceptance by the City, nor relieve Contractor from the responsibility to strictly comply with the Contract and shall not relieve Contractor of responsibility for any loss of or damage to items.

SECTION 14. DISPUTE RESOLUTIONAny separate demand by Contractor for the payment of money or damages shall be resolved in accordance with Public Contract Code Sections 20104 et seq., if applicable.

SECTION 15. TERMINATIONThis Contract may be terminated by City at any time by giving Contractor three (3) days advance written notice. In the event of termination by City for any reason other than the fault of Contractor, City shall pay Contractor for all Work performed up to that time as provided herein. In the event of breach of the Contract by Contractor, City may terminate the Contract immediately without notice, may reduce payment to the Contractor in the amount necessary to offset City's resulting damages, and may pursue any other available recourse against Contractor. Contractor may not terminate this Contract except for cause.

In the event this Contract is terminated in whole or in part as provided, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Further, if this Contract is terminated as provided, City may require Contractor to provide all finished or unfinished documents, data, diagrams, drawings, materials or other matter prepared or built by Contractor in connection with its performance of this Contract.

SECTION 16. COMPLETION OF WORKWhen the Contractor determines that it has completed the Work required herein, Contractor shall so notify City in writing and shall furnish all labor and material releases required by this Contract. City shall thereupon inspect the Work. If the Work is not acceptable to the City, the City shall indicate to Contractor in writing the specific portions or items of Work which are unsatisfactory or incomplete. Once Contractor determines that it has completed the incomplete or unsatisfactory Work, Contractor may request a re-inspection by the City. Once the Work is acceptable to City, City shall pay to Contractor the Total Contract Price remaining to be paid, less any amount which City may be authorized or directed by law to retain. Payment of retention proceeds due to Contractor shall be made in accordance with Section 7107 of the California Public Contract Code.

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SECTION 17. CITY’S REPRESENTATIVEThe City hereby designates the City Engineer, or his or her designee, to act as its representative for the performance of this Contract ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City's Representative or his or her designee.

SECTION 18. CONTRACTOR’S REPRESENTATIVEBefore starting the Work, Contractor shall submit in writing the name, qualifications and experience of its proposed representative who shall be subject to the review and approval of the City ("Contractor's Representative"). Following approval by the City, the Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Contract. The Contractor's Representative shall supervise and direct the Work, using his best skill and attention, and shall be responsible for all construction means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Contract. Contractor's Representative shall devote full time to the Project and either he or his designee, who shall be acceptable to the City, shall be present at the Work site at all times that any Work is in progress and at any time that any employee or subcontractor of Contractor is present at the Work site. Arrangements for responsible supervision, acceptable to the City, shall be made for emergency Work which may be required. Should Contractor desire to change its Contractor's Representative, Contractor shall provide the information specified above and obtain the City's written approval.

SECTION 19. CONTRACT INTERPRETATIONShould any question arise regarding the meaning or import of any of the provisions of this Contract or written or oral instructions from City, the matter shall be referred to City's Representative, whose decision shall be binding upon Contractor.

SECTION 20. LOSS AND DAMAGEContractor shall be responsible for all loss and damage which may arise out of the nature of the Work agreed to herein, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the Work until the same is fully completed and accepted by City. However, Contractor shall be responsible for damage proximately caused by Acts of God, within the meaning of Section 4150 of the Government Code, only to the extent of five percent (5%) of the Total Contract Price as specified herein. In the event of damage proximately caused by "Acts of God," the City may terminate this Contract upon three (3) days advanced written notice.

SECTION 21. INDEMNIFICATION

A. Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the

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Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorney’s fees and other related costs and expenses. Contractor shall defend, at Contractor’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents or volunteers.

B. General Indemnification. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others are required here, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section.

SECTION 22. INSURANCEPrior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds in excess of the limits and coverage required in this Agreement and which are applicable to a given loss, will be available to the City. Contractor shall provide the following types and amounts of insurance:

A. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross-liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate.

B. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Contractor or Contractor’s employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person.

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C. Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop-down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured’s liability is determined, not requiring actual payment by the insured first. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the State of California and with an A.M. Best rating of A or better and a minimum financial size VII.

E. General conditions pertaining to provision of insurance coverage by Contractor.Contractor and City agree to the following with respect to insurance provided by Contractor:

(1) Contractor agrees to have its insurer endorse the third-party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contractor also agrees to require all contractors, and subcontractors to do so likewise.

(2) No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

(3) All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

(4) None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved in writing.

(5) No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or any contractor or subcontractor.

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(6) All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

(7) Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option.

(8) Certificate(s) are to reflect that the insurer will provide 30 days’ notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will “endeavor” (as opposed to being required) to comply with the requirements of the certificate.

(9) It is acknowledged by the parties of this Agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

(10) Contractor agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

(11) Contractor agrees not to self-insure or to use any self-insured retention’s or deductibles on any portion of the insurance required herein except as disclosed to and approved by the City and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this Agreement to self-insure its obligations to City. City expressly approves maintenance by the Contractor of a $100,000 deductible on its current Professional Liability insurance policy.

(12) The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City.

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(13) For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

(14) Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

(15) Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

(16) Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

(17). The provisions of any workers’ compensation or similar act will not limit the obligations of Contractor under this Agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

(18) Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

(19) These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

(20). The requirements in this Section supersede all other sections and provisions of this Agreement, except Exhibit “D” “Modifications to Contract Documents”, to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

(21) Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

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(22) Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this Agreement. City assumes no obligation or liability by such notice but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

SECTION 23. BONDS

A. Performance Bond. If specifically requested by City in the Bidding Documents, attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

B. Payment Bond. If required by law or otherwise specifically requested by City in the Bidding Documents, attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

C. Bond Provisions. Should, in City's sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.

D. Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

SECTION 24. SAFETYContractor shall execute and maintain its work so as to avoid injury or damage to any person or

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property. Contractor shall comply with the requirements of the specifications relating to safety measures applicable in particular operations or kinds of work. In carrying out its Work, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the Work and the conditions under which the Work is to be performed. Safety precautions as applicable shall include, but shall not be limited to, adequate life protection and lifesaving equipment; adequate illumination for underground and night operations; instructions in accident prevention for all employees, such as machinery guards, safe walkways, scaffolds, ladders, bridges, gang planks, confined space procedures, trenching and shoring, fall protection and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and adequate facilities for the proper inspection and maintenance of all safety measures. Furthermore, Contractor shall prominently display the names and telephone numbers of at least two medical doctors practicing in the vicinity of the Project, as well as the telephone number of the local ambulance service, adjacent to all telephones at the Project site.

SECTION 25. WARRANTYContractor warrants all Work under the Contract (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the Work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Contract or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the Work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) Days after being notified in writing by the City of any defect in the Work or non-conformance of the Work to the Contract, commence and prosecute with due diligence all Work necessary to fulfill the terms of the warranty at his sole cost and expense. Contractor shall act sooner as requested by the City inresponse to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the Work (or work of other contractors) damaged by its defective Work or which becomes damaged in the course of repairing or replacing defective Work. For any Work so corrected, Contractor's obligation hereunder to correct defective Work shall be reinstated for an additional one-year period, commencing with the date of acceptance of such corrected Work. Contractor shall perform such tests as the City may require verifying that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Contract. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the Work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Contract, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming Work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense. Contractor shall be obligated to fully reimburse the City for

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any expenses incurred hereunder upon demand.

SECTION 26. LAWS AND REGULATIONSContractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Contract or the Work, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Work. If the Contractor observes that the drawings or specifications are at variance with any law, rule or regulation, it shall promptly notify the City in writing. Any necessary changes shall be made by written change order. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, the Contractor shall be solely responsible for all costs arising there from. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Contract, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

SECTION 27. PERMITS AND LICENSESContractor shall be responsible for securing, at its own expense, and paying for all permits and licenses necessary to perform the Work described herein.

SECTION 28. TRENCHING WORKIf the Total Contract Price exceeds $25,000 and if the Work governed by this Contract entails excavation of any trench or trenches five (5) feet or more in depth, Contractor shall comply with all applicable provisions of the Labor Code, including Section 6705. To this end, Contractor shall submit for City's review and approval a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer.

SECTION 29. HAZARDOUS MATERIALS AND DIFFERING CONDITIONSAs required by Public Contract Code Section 7104, if this Contract involves digging trenches or other excavations that extend deeper than four (4) feet below the surface, Contractor shall promptly, and prior to disturbance of any conditions, notify City of: (1) any material discovered in excavation that Contractor believes to be a hazardous waste that is required to be removed to a Class I, Class II or Class III disposal site; (2) subsurface or latent physical conditions at the site differing from those indicated by City; and (3) unknown physical conditions of an unusual nature at the site, significantly different from those ordinarily encountered in such contract work. Upon notification, City shall promptly investigate the conditions to determine whether a change order is appropriate. In the event of a dispute, Contractor shall not be excused from any scheduled completion date and shall proceed with all Work to be performed under the Contract but shall retain all rights provided by the Contract or by law for making protests and resolving the dispute.

SECTION 30. UNDERGROUND UTILITY FACILITIESTo the extent required by Section 4215 of the Government Code, City shall compensate Contractor for the costs of: (1) locating and repairing damage to underground utility facilities not caused by the failure of Contractor to exercise reasonable care; (2) removing or relocating

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underground utility facilities not indicated in the construction drawings; and (3) equipment necessarily idled during such work. Contractor shall not be assessed liquidated damages for delay caused by failure of City to provide for removal or relocation of such utility facilities.

SECTION 31. PREVAILING WAGESContractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), the Davis-Bacon Act of 1931 and 23 USC 113, which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Contractor agrees to fully comply with such Prevailing Wage Laws.

If this contract is federally funded, the federal minimum wage rates are available directly from the Department of Labor Website at: http://www.wdol.gov/wdol/scafiles/davisbacon/ca.html, and will be included in this Agreement as Exhibit “F.” Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

SECTION 32. APPRENTICEABLE CRAFTSWhen Contractor employs workmen in an apprenticed craft or trade, Contractor shall comply with the provisions of Section 1777.5 of the Labor Code with respect to the employment of properly registered apprentices upon public works. The primary responsibility for compliance with said section for all apprenticed occupations shall be with Contractor.

SECTION 33. HOURS OF WORKContractor is advised that eight (8) hours labor constitutes a legal day's work. Pursuant to Section 1813 of the Labor Code, Contractor shall forfeit a penalty of $25.00 per worker for each day that each worker is permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week, except when payment for overtime is made at not less than one and one-half (1-1/2) times the basic rate for that worker.

SECTION 34. PAYROLL RECORDSIn accordance with the requirements of Labor Code Section 1776, Contractor shall keep accurate payroll records which are either on forms provided by the Division of Labor Standards Enforcement or which contain the same information required by such forms. Responsibility for compliance with Labor Code Section 1776 shall rest solely with Contractor, and Contractor shall make all such records available for inspection at all reasonable hours.

SECTION 35. CONTRACTOR’S LABOR CERTIFICATIONBy its signature hereunder, Contractor certifies that he is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the

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Work. A certification form for this purpose, which is attached to this Contract as Exhibit "C" and incorporated herein by reference, shall be executed simultaneously with this Contract.

SECTION 36. LABOR AND MATERIAL RELEASESContractor shall furnish City with labor and material releases from all subcontractors performing work on, or furnishing materials for, the work governed by this Contract prior to final payment by City.

SECTION 37. EQUAL OPPORTUNITY EMPLOYMENTContractor represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the state or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

SECTION 38. ANTI-TRUST CLAIMSThis provision shall be operative if this Contract is applicable to California Public Contract Code Section 7103.5. In entering into this Contract to supply goods, services or materials, the Contractor hereby offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time the City tender final payment to the Contractor, without further acknowledgment by the parties.

SECTION 39. NOTICESAll notices hereunder and communications regarding interpretation of the terms of the Contract or changes thereto shall be provided by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid and addressed as follows:

CITY CONTRACTOR

City of Eastvale GMC Engineering, Inc.12363 Limonite Ave., Suite910 1401 Warner Ave. Ste. BEastvale, CA 91752 Attn: Gennady ChiznikAttn: William Hemsley

Any notice so given shall be considered received by the other party three (3) days after deposit in the U.S. Mail as stated above and addressed to the party at the above address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

SECTION 40. ENTIRE CONTRACT; MODIFICATIONThis Agreement, including the attached Exhibits “A” through “G”, the advertised bid documents, associated addenda, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreement or understandings,

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whether oral or written, or entered into between Contractor and City prior to the execution of the agreement. No prior statements, representations or other agreements, whether oral or written, made by any parties which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

SECTION 41. TIME IS OF THE ESSENCETime is of the essence in the performance of this Contract.

SECTION 42. ASSIGNMENT FORBIDDENContractor shall not, either voluntarily or by action of law, assign or transfer this Contract or any obligation, right, title or interest assumed by Contractor herein without the prior written consent of City. If Contractor attempts an assignment or transfer of this Contract or any obligation, right, title or interest herein, City may, at its option, terminate and revoke the Contract and shall thereupon be relieved from any and all obligations to Contractor or its assignee or transferee.

SECTION 43. GOVERNING LAWThis Contract shall be governed by the laws of the State of California.

SECTION 44. COUNTERPARTSThis Contract may be executed in counterparts, each of which shall constitute an original.

SECTION 45. SUCCESSORSThe parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all of the provisions contained in this Contract.

SECTION 46. ATTORNEYS’ FEESIf either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Contract, the prevailing party in such action shall be entitled to have and recover from the losing party reasonable attorneys' fees and all other costs of such action.

SECTION 47. CLAIMS OF $375,000 OR LESSNotwithstanding any other provision herein, claims of $375,000 or less shall be resolved pursuant to the alternative dispute resolution procedures set forth in Public Contracts Code 20104, et seq.

SECTION 48. PROHIBITED INTERESTS

A. Solicitation. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Contract. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, City shall have the right to terminate this Contract without liability.

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B. Conflict of Interest. For the term of this Contract, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Contract, or obtain any present or anticipated material benefit arising there from.

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SECTION 49. CERTIFICATION OF LICENSEContractor certifies that as of the date of execution of this Contract, Contractor has a current contractor's license of the classification indicated below under Contractor's signature.

IN WITNESS WHEREOF, each of the parties has caused this Contract to be executed on the day and year first above written.

CITY OF EASTVALE INSERT CONTRACTOR’S NAME

By: _________________________ By: _________________________Signature Signature

_________________________ _________________________Name Name

_________________________ _________________________Title Title

Attest: Attest:_________________________ _________________________City Clerk Secretary

_________________________Classification of Contractor’s License

_________________________Contractor’s License Number

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EXHIBIT "A" PLANS AND SPECIFICATIONS

The following plans and specifications are incorporated into this Contract herein by this reference:

The work for which these project specifications is submitted is for construction in conformance with the project plans described below, including any addenda thereto, the contract annexed hereto, these Technical Specifications, and also in conformance with the 2018 Edition of the Standard Specifications for Public Works Construction, The “Greenbook” (herein referred to as the Standard Specifications); Standard Plans for Public Works Construction (SPPWC), 2012; Riverside County Flood Control & Water Conservation District (RCFC & WCD) Standard Manual, February 08, 2011; Caltrans Storm Drain Handbooks; Construction Site Best Management Practices (BMPs) Manual, March 2003; the State of California Department of Transportation Standard Plans and Specifications, 2018 Edition; the 2014 Edition of the California Manual on Uniform Traffic Control Devices (California MUTCD); Jurupa Community Services District Standards and Specifications, June 6, 2011; Integrate Waste Management Board Rubberized Asphalt Concrete Design Guidelines and Specifications; City of Eastvale Standards and Specifications, City of Eastvale Zoning Code adopted June 2018, and the Labor Surcharge and Equipment Rental Rates in effect on the date the work is accomplished.

The Plans for the work are as follows:BEAUTIFICATION PROJECT

Landscape Construction Plans For: Hamner Place-Streetscape

Sheet L-1: Title Sheet

Sheets L-2 through L-5: Construction Plan

Sheets L-6 through L-7: Construction Details & Notes

Sheets L-8 through L-11: Irrigation Plan

Sheet L-12: Irrigation Calculations

Sheet L-13: Irrigation Details & Notes

Sheets L-14 through L-17: Tree Planting Plan

Sheets L-18 through l-21: Shrub & Groundcover Planting Plan

Sheet L-22: Planting Details & Notes

Sheets L-23 through L-24: Specifications

Street & Landscape Lighting Location Plan

Sheet 20: Title Sheet

Sheet 21: Electrical Legends & Notes

Sheet 22: Lighting Fixture Schedule

Sheet 23: Single Line Diagram

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Sheet 24 through 26: Lighting Site Plan

Sheet 27: Electrical Details

Street Improvement Plans for Schleisman Road Extension:

Sheet 13: Signing and Striping Plan Title Sheet

Sheet 14 through 17: Interim Signing and Striping with Power Pole

Sheet 18 through 19: Ultimate Signing and Striping without Power Pole

Street Improvement Plans Hamner Avenue Raised Median:

Sheet 1 through 3: Street Improvements

Sheet 4 through 5: Signing and Striping

Sheet 6 through 9: Landscape

Audio Layout Plan:

Sheet 1: Audio layout

The reference Reports for the work are as follows:

Geotechnical Evaluation – Proposed Schleisman Road Extension, East of Hamner Avenue, Eastvale, California prepared by GeoTek, Inc. dated March 5, 2019.

Addendum to Geotechnical Evaluation – Proposed Schleisman Road Extension, East of Hamner Avenue, Eastvale, California prepared by GeoTek, Inc. dated June 7, 2019.

Geotechnical Evaluation – Proposed Hamner Avenue Storm Drain Extension, Hamner Avenue north of Schleisman Road, Eastvale, Riverside County, California prepared by GeoTek, Inc. dated March 18, 2019.

Soil Corrosivity Study Report – 21.22-Acre Polopolus Site, Proposed Commercial Development prepared by Converse Consultants dated September 3, 2019.

Polopolus Civic Center CIP Pothole Report – Schleisman Rd & Hamner Ave Eastvale, CA 92880 prepared by C Below Subsurface Imaging dated April 19, 2019.

The reference Exhibits for the work are as follows:

Irrigation & Electrical Sleeving Exhibit dated March 03, 2020

Hamner Place – Beautification Project – Scope of Work Exhibit dated March 11, 2020

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EXHIBIT "B" BID PROPOSAL

The following Bid Proposal from (Contractor’s name) are incorporated into this Contract.

[INSERT BID PROPOSAL]

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EXHIBIT "C" SPECIAL CONDITIONS

Standard Erosion and Sediment Control Plan Notes:1. Dust control shall conform to Section 10, “Dust Control”, Section 7-1.01F, “Air Pollution

Control”, Section 17, “Watering”, and Section 18 “Dust Palliative” of the State Standard Specifications, Rules no. 401, 402, 403 and 403.1 of the South Coast Air Quality Management District (AQMD), Riverside County Code, Chapter 8.52, and all other applicable Federal and State laws, and the requirements set forth herein.

2. The Contractor is cautioned that failure to control fugitive dust may result in fines being levied by the South Coast Air Quality Management District to both the Contractor and the City of Eastvale, as owner. The Contractor shall be fully responsible for payment of all fines pertaining to air pollution control violations, resulting from Contractor’s operations related to the construction contract, which may be levied against both the Contractor and the City of Eastvale by the AQMD or other regulatory agencies. The Contractor’s attention is directed to Section 7-1.01, “Laws to be Observed” of the State Standard Specifications. The cost of all fines levied against the City of Eastvale will be deducted from any moneys due or which may become due to the Contractor, unless other payment arrangements are made by the Contractor.

3. Dust control of all of the contractor’s operations is required 24 hours per day, 7 days a week for the duration of the contract, and until the disturbed soil is permanently stabilized. The Contractor shall take every precaution to prevent emissions of fugitive dust from the project site, from locations of stockpiled materials, from unpaved driving surfaces, from haul vehicles, from inactive construction areas, and from all other operations of the Contractor. The Contractor shall plan for and carry out proper and efficient measures to prevent his operations from producing dust in amounts damaging to property or which constitute a public nuisance, or which cause harm to person living or working in the vicinity of the work. Of particular concern are emissions of PM10 particles, which are fine particulate matter of 10 microns or less and which are associated with sickness and death from respiratory disease.

4. The Contractor shall respond to complaints by mobilizing equipment and personnel at the construction site within 2 hours of each complaint to control fugitive dust.

5. Attention is directed to AQMD Rule 403.1, which applies to all contracts within the City of Eastvale. That AQMD Rule requires the Contractor to take specified dust control actions when prevailing wind speeds exceed 25 miles per hour. Wind forecasts, AQMD Rules and other related information are provided by AQMD at 1-800-CUT-SMOG and at www.aqmd.gov.

6. The Contractor shall utilize the “Best Available Control Measures” of controlling fugitive dust, as prepared by the AQMD. However, if fugitive dust crosses the project boundary, more effective control measures, including the “Best Available Control Measures” shall be implemented.

7. A site-specific fugitive dust control plan shall be submitted to the City Engineer for review and approval at least 10 days prior to the start of construction.

8. The fugitive dust control plan shall include the “Reasonably Available Control Measures” and “Best Available Control Measures” of controlling fugitive dust, as may be appropriate and necessary, including by not limited to watering, application of chemical

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dust suppressants, wind fencing, covering of haul vehicles, haul vehicle bed-liners, grading, planting of vegetation, the use of a 24 hour environmental observer, and track-out controls at locations where unpaved construction accesses intersect with paved roads. The use of chemical stabilizers, which are approved by all environmental regulatory agencies, and the use of reclaimed water is encouraged. If water is intended as a primary dust control tool, the dust control plan shall provide for at least one 2,000-gallon water truck for every 4 acres of disturbed soil, unless otherwise approved by the City Engineer.

9. If the Project Inspector determines that the project scope and the forecasted weather conditions are such that the Contractor’s work is unlikely to be a source of dust emissions, the Construction Engineer has the authority to waive the requirements for submittal of a dust control plan and for placement of the dust control signs described herein. However, the Contractors responsibilities for the control of fugitive dust and the other requirements of this section may not be waived.

10. A completion notice will not be filled, and the final payment will not be made to the Contractor until the areas of disturbed soil on the construction site, including roadway shoulders, are suitable stabilized for long term control of fugitive dust.

11. This signature of the Contractor on the Proposal constitutes acknowledgement by the Contractor of the dust control enforceability of those requirements.

12. Full compensation for conformance with these dust abatement requirements, including lab equipment and materials, developing water supply and incidentals, shall be considered as included in items of work, and no additional compensation will be allowed therefore.

13. The successful Contractor shall attend an AQMD PM10 Dust Control Program training session and furnish evidence of attendance to the City Engineer. Attendance at AQMD training seminars can be scheduled the AQMD at 1-866-861-DUST or by email to [email protected]. Current AQMD certification of previous attendance will be accepted. At that training session, the successful Contractor will be furnished with the AQMD prepared Rule 403 and Rule 403.1 implementation handbooks, which include the Best Available Control Measures” and “Reasonably Available Control Measures”, and other associated information, including a listing of suggested dust control related todevices, material and chemicals.

14. Any days on which the Contractor is prevented from working, due to the requirements of AQMD Rules, will be considered as non-working days, in accordance with Section 8-1.06, “Time of Completion” of the State Standard Specification.

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EXHIBIT "D" CERTIFICATION LABOR CODE-SECTION 1861

I, the undersigned Contractor, am aware of the provisions of Section 3700 et seq. of the

Labor Code which require every employer to be insured against liability for Worker's

Compensation or to undertake self-insurance in accordance with the provisions of the Code, and

I, the undersigned Contractor, agree to and will comply with such provisions before commencing

the performance of the Work on this Contract.

[INSERT CONTRACTOR'S NAME]

By: [INSERT NAME][INSERT TITLE]

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EXHIBIT “E” CONTRACT MODIFICATIONSNone

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EXHIBIT “F” SUPPLEMENTAL REQUIREMENTSNone

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FAITHFUL PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS:

THAT, WHEREAS, THE CITY OF EASTVALE, hereinafter designated as the “City”, entered into a Contract dated ____________________________________, 20__, with ________________________________________________ hereinafter designated as the “Contractor” for the work described as follows:

______________________________ Project

WHEREAS, the said Contractor is required under terms of said Contract to furnish a bond for the faithful performance of said Contract;

WHEREAS, the Contract is by reference made a part hereof;

NOW, THEREFORE, we, ________________________________________________ the undersigned Contractor, as Principal, and ____________________________________ (corporate surety), a corporation organized and existing under the laws of the State of ________________________, and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of __________________________________ dollars ($___________________), lawful money of the United States, said sum being not less than one hundred (100) percent of the total Contract amount, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, THAT, if the above bounded Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions, and agreements in the said Contract and any alterations thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers and agents, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue.

As a condition precedent to the satisfactory completion of the said Contract, the above obligation in said amount shall hold good for a period of one (1) year after the completion and acceptance of the said work, during which time if the above bounded Contractor, his or its heirs, executors, administrators, successors or assigns shall fail to make full, complete, and satisfactory repair and replacements or totally protect the City from loss or damage made evident during said period of one year from the date of acceptance of said work, and resulting from or caused by defective materials or faulty workmanship in the prosecution of the work done, the above obligation in the said sum shall remain in full force and effect. However, anything in this paragraph to the contrary notwithstanding, the obligation of the Surety hereunder shall continue so long as any obligation of the Contractor remains.

And the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed

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thereunder or the specifications accompanying the same shall, in any way, affect its obligations on this bond and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract or to the work or the specifications. Said Surety hereby waives the provisions of Sections 2819 and 2845 of the Civil Code of the State of California.

In the event suit is brought upon this bond by the City and judgment is recovered, the Surety shall pay all costs incurred by the City in such suit, including reasonable attorney’s fees to be fixed by the Court.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of _______________________, 20__.

____________________________________ ____________________________________Name of Surety Contractor

By:_________________________________Title: _______________________________

____________________________________Mailing Address of Surety and

_____________________________________ By:_________________________________Telephone No. of Surety Title: _______________________________

By: _________________________________Attorney in Fact

NOTE: If Contractor is Partnership, all parties must execute Bond.

IMPORTANT: Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in California.

NOTICE: The signature of the Surety on this bond must be acknowledged before a notary public, and this bond must be accompanied by evidence of the signatory’s appointment as attorney in fact and authority to bind the Surety.

MANDATORY: The Surety shall be authorized and licensed by the California Insurance Commissioner as an “admitted surety insurer.” (See Cal. Code Civ. Proc. § § § 995.310, 995.311, 995.320)

APPROVAL: Bonds must be approved by the City. In order to verify the status of the Surety as an admitted surety, the Surety shall provide the City with at least one of the following: (1) a print-out of information from the web-site of the Department of Insurance confirming the Surety is an admitted surety insurer and attaching it to the bond; or (2) a certificate from the Riverside County Clerk that the certificate of authority of the Surety has not been surrendered, revoked, cancelled, annulled or suspended and confirming that the Surety is an admitted surety and attaching the certificate to the bond. (See Cal. Code Civ. Proc. Code § 995.311).

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PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS:

THAT, WHEREAS, THE CITY OF EASTVALE, hereinafter designated as the “City”, has awarded to _______________________________________________, hereinafter designated as the “Contractor” a Contract for the work described as follows:

_________________________________ Project

WHEREAS, the Contractor is required by the Contract and by the provisions of Division Third, Part 4, Title 15, Chapter 7 of the Civil Code to furnish a bond in connection with the Contract, as hereinafter set forth.

NOW, THEREFORE, we, ________________________________________________, the undersigned Contractor, as Principal, and ______________________________________, a corporation organized and existing under the laws of the State of ______________________ duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the ________________________ in the sum of _____________________ dollars ($____________________) said sum being not less than one hundred (100) percent of the total Contract amount payable by the city, under the terms of the Contract, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, THAT, if the Contractor, his or its heirs, executors, administrators, successors and assigns or subcontractors shall fail to pay for any materials, provisions, provender or other supplies or teams, implements or machinery used in, upon, for or about the performance of the work contracted to be done, or shall fail to pay for any work or labor thereon of any kind, or shall fail to pay any persons named in Civil Code section 3181, or shall fail to pay for amounts due under the Unemployment Insurance Code with respect to such work or labor as required by the provisions of Division Third, Part 4, Title 15, Chapter 7 of the Civil Code, or shall fail to pay for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work or labor, and provided that the claimant shall have complied with the provisions of that Code, the Surety or Sureties hereon will pay for the same in amount not exceeding the sum specified in the Contract, otherwise the above obligation shall be void. In case suit is brought upon this bond, the Surety will pay all court costs, expenses and reasonable attorney’s fee to the prevailing party to be fixed by the court.

This bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under Section 3181 of the Civil Code, so as to give a right of action to them or to their assigns in any suit brought upon this bond.

And the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on

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this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contractor to the work or to the specifications.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _________ day of ___________________________, 20__.

____________________________________ ____________________________________Name of Surety Contractor

By:_________________________________Title: _______________________________

____________________________________Mailing Address of Surety and

_____________________________________ By:_________________________________Telephone No. of Surety Title: _______________________________

By: _________________________________Attorney in Fact

NOTE: If Contractor is Partnership, all parties must execute Bond.

IMPORTANT: Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in California.

NOTICE: The signature of the Surety on this bond must be acknowledged before a notary public, and this bond must be accompanied by evidence of the signatory’s appointment as attorney in fact and authority to bind the Surety.

MANDATORY: The Surety shall be authorized and licensed by the California Insurance Commissioner as an “admitted surety insurer.” (See Cal. Code Civ. Proc. § 995.311)

APPROVAL: Bonds must be approved by the City. In order to verify the status of the Surety as an admitted surety, the Surety shall provide the City with at least one of the following: (1) a print-out of information from the web-site of the Department of Insurance confirming the Surety is an admitted surety insurer and attaching it to the bond; or (2) a certificate from the Riverside County Clerk that the certificate of authority of the Surety has not been surrendered, revoked, cancelled, annulled or suspended and confirming that the Surety is an admitted surety and attaching the certificate to the bond. (See Cal. Code Civ. Proc. Code § 995.311).

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Coopera on Agreement with the County of Riverside forPar cipa on in the County's Urban County CommunityDevelopment Block Grant, HOME Investment PartnershipProgram, and Emergency Solu ons Grant for Fiscal Years 2020-2021, 2022-2023, 2023-2024



1. Approve the Cooperation Agreement with the County of Riverside for Participation in the UrbanCounty Community Development Block Grant, HOME Investment Partnership Program, andEmergency Solutions Grant for Fiscal Years Fiscal Years 2020/21 through 2023/24; and

2. Adopt Resolution No. 20-XX of the City Council of the City of Eastvale, California, authorizingparticipation In the Urban County Community Development Block Grant, HOME InvestmentPartnership Program, and Emergency Solutions Grant for Fiscal Years 2020/21 through 2023/24.

SummaryThe attached agreement will allow the City eligibility to participate in the Community DevelopmentBlock Grant (CDBG) program which funds the Job Creation and Business Incentive Loan Program. Thiscooperative agreement would allow the City to be eligible to receive federal funds while minimizingrelated administrative expenses.


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Background

The City of Eastvale has par cipated in the County of Riverside’s Urban County Program since 2012.This program allows the City eligibility to par cipate in the Federal Community Development BlockGrant (CDBG), Home Investment Partnership Program (HOME), and Emergency Solu ons Grant (ESG)Programs. Currently the City is participating in the CDBG program.

The City of Eastvale has used CDBG funds on various projects in the past, such as the Selby Avenuesidewalk along Fire Sta on #31 and Pedestrian Safety Improvement projects. Beginning in fiscal year2019-2020, available funds have been dedicated to the CDBG Job Creation and Business Incentive LoanProgram to fulfill a need within the community, create income eligible jobs for persons with extremelylow-to-moderate incomes, generate increased sales tax, create opportuni es for business expansionfor exis ng Eastvale businesses, create opportuni es for recrui ng new businesses to fill commercialvacancies, encourage addi onal foot traffic and social ac vity within the proposed business loca ons,and diversify the City’s sales tax base. On July 24, 2019, City Council approved using FY 2019/2020CDBG funds ($159,992) for the Job Crea on and Business Incen ve Loan Program. Addi onally,remaining FY 2018/2019 CDBG funds ($74,453) were reallocated to the Job Crea on and BusinessIncen ve Loan Program. On December 11, 2020 City Council approved using CDBG funding for FY2020/2021 ($159,990) for the CDBG Job Creation and Business Incentive Loan Program.

Strategic Plan Action - Priority Level: 2 | Target #: 2 | Goal #: 1

Enhance community quality of life.

Create value-added development.

Fiscal ImpactBudget allocations for the CDBG program are awarded on an annual basis to approved jurisdictions.Approval of the items herein will allow the City to apply for the CDBG grant in fiscal years 2020-2021,2022-2023, 2023-2024.

Prior City Council/Commission ActionJune 28, 2017: City Council approved the Cooperation Agreement with the County of RiversideEconomic Development Agency for the Urban County Qualification for fiscal years 2018-2021 andadopted Resolution 17- 48 authorizing participation in the County of Riverside’s Urban CountyProgram for fiscal years 2018-2019, 2019-2020, 2020-2021.

Attachment(s)Attachment 1. Cooperation Agreement for Urban County Qualification 2021-2024.pdf Attachment 2 Resolution_No_20-XX_Urban_County_Program_Participation.docx


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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/622607/Attachment_1._Cooperation_Agreement_for_Urban_County_Qualification_2021-2024.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/622644/Attachment_2._Resolution_No_20-XX_Urban_County_Program_Participation.pdf

Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024

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COOPERATION AGREEMENT

FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT,

HOME INVESTMENT PARTNERSHIP PROGRAM, AND EMERGENCY SOLUTIONS

GRANT FOR FISCAL YEARS 2021-22, 2012-23, 2023-24

This Cooperation Agreement for the Community Development Block Grant, HOME

Investment Partnership Program, and the Emergency Solutions Grant for Fiscal Years 2021-22,

2022-23, and 2023-24, hereinafter referred to as “Agreement,” is made and entered into this

______ day of ___________, 2020, by and between the COUNTY OF RIVERSIDE, a political

subdivision of the State of California, hereinafter referred to as "COUNTY", and CITY of CITY

of EASTVALE, an incorporated municipality within the geographical boundaries of the

COUNTY, hereinafter referred to as "CITY,” who together are sometimes referred to herein

individually as “Party” or collectively as the “Parties.”

RECITALS

WHEREAS, the Housing and Community Development Act of 1974, as amended (Public

Law 93-383), hereinafter called "ACT," provides that Community Development Block Grant,

funds hereinafter referred to as "CDBG," may be used for the support of activities that provide

decent housing, suitable living environments, and expanded economic opportunities principally

for persons of low and moderate-income; and

WHEREAS, the HOME Investment Partnerships Act program, hereinafter referred to as

“HOME,” was enacted as Title II of the National Affordable Housing Act of 1990, for the purposes

of: expanding the supply of decent, affordable housing for low and very-low income families with

emphasis on rental housing; building State and local capacity to carry out affordable housing

programs; and providing for coordinated assistance to participants in the development of

affordable low-income housing; and

WHEREAS, the Emergency Solutions Grant, hereinafter referred to as “ESG,” was

authorized by the McKinney-Vento Homeless Assistance Act of 1987 and the Homeless

Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009. The objectives

of the ESG program are to increase the number and quality of emergency shelters and transitional

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housing facilities for homeless individuals and families, to operate these facilities and provide

essential social services, and to help prevent homelessness.

WHEREAS, CDBG regulations requires an eligible county to re-qualify as Urban County

under the CDBG program every three (3) years; and

NOW THEREFORE, in consideration of the mutual covenants herein set forth

and the mutual benefits to be derived there from, the Parties agree as follows:

1. GENERAL.

(a). This Agreement gives COUNTY authority to undertake, or assist in

undertaking, activities for Fiscal Years 2021-22, 2022-23, and 2023-24, that will be funded from

the CDBG, HOME, and ESG programs and from any program income generated from the

expenditure of such funds. COUNTY and CITY agree to cooperate, to undertake, or to assist in

undertaking, community renewal and lower-income housing assistance activities. COUNTY is

qualified as an "Urban County" under the ACT. CITY, by executing this Agreement, hereby gives

notice of its election to participate in an Urban County’s Community Development Block Grant

(CDBG), Home Investment Partnership Act (HOME), and Emergency Solutions Grant (ESG)

programs, hereinafter referred to as "Urban County Programs".

(b). By executing this Agreement, CITY understands that it may not apply for

grants from appropriations under the Small Cities or State CDBG Programs for fiscal years during

the period in which it participates in the Urban County’s CDBG program and that CITY may only

participate in the HOME program through the COUNTY’S Urban County Programs, not a HOME

consortium. The CITY may also apply for HOME funds from the State of California, if permitted

by the State.

(c). By executing this Agreement, CITY understands that it may only receive a

formula allocation of ESG funds through the COUNTY’S Urban County Programs. The CITY

may also apply for ESG funds from the State of California, if permitted by the State.

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2. TERM.

The term of this Agreement shall be for three (3) years commencing on July 1,

2021, through June 30, 2024, unless an earlier date of termination is fixed by U.S. Department of

Housing and Urban Development, hereinafter referred to as HUD, pursuant to ACT.

COUNTY shall notify CITY of CITY’s right not to participate in the next three-year period

no later than the date specified by HUD in the Urban County Qualification Notice. CITY shall

notify COUNTY no later than the date specified in COUNTY’s notification that CITY elects not

to participate in the next three-year Urban County Program. COUNTY shall send copies of all

notifications required by this Paragraph to the HUD Field Office.

The terms of this Agreement shall remain in effect until the CDBG, HOME, and

ESG funds and program income received with respect to activities carried out during the three-

year qualification period are expended and the funded activities completed. Furthermore, neither

the COUNTY nor the CITY may terminate or withdraw from this Agreement while it remains in

effect.

3. PREPARATION OF FEDERALLY REQUIRED FUNDING

APPLICATIONS.

The Riverside County Department of Housing, Homelessness Prevention, and

Workforce Solutions, subject to approval of COUNTY’s Board of Supervisors, shall be

responsible for preparing and submitting to HUD, in a timely manner, all reports and statements

required by the ACT and the Federal regulations promulgated by HUD to secure entitlement grant

funding under the CDBG, HOME, and ESG programs. This duty shall include the preparation and

processing of COUNTY Housing, Community, and Economic Development Needs Identification

Report, Citizen Participation Plan, the County Five-Year Consolidated Plan, One-Year Action

Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and other related

programs which satisfy the application requirements of ACT and its regulations.

4. COMPLIANCE WITH FEDERAL STATUTES, REGULATIONS AND

OTHER APPLICABLE STATUTES, REGULATIONS AND ORDINANCES.

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(a) COUNTY and CITY will comply with the applicable provisions of the ACT

and those Federal regulations promulgated by HUD pursuant thereto, as the same currently exists

or may hereafter be amended.

(b) The COUNTY and CITY are hereby obligated to take all actions necessary

to assure compliance with COUNTY’s certification regarding affirmatively furthering fair housing

pursuant to Section 104 (b) of Title I of ACT, as amended.

(c) The COUNTY and CITY are hereby obligated to take all actions necessary

to assure compliance with Section 504 of the Rehabilitation Act of 1973 and the Age

Discrimination Act of 1975.

(d) COUNTY and CITY shall comply with the applicable provisions of the

following: National Environmental Policy Act of 1969; Title VI of the Civil Rights Act of 1964

and Title VIII of the Civil Rights Act of 1968; the Fair Housing Act; Title 24 Code of Federal

Regulations part 570; Cranston-Gonzales National Affordable housing Act (Public Law 101-625);

Executive Order 11063, as amended by Executive Order 12259; Executive Order 11988; the

Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42

U.S.C.§4630, et. seq.); and other Federal or state statute or regulation applicable to the use of

CDBG, HOME Investment Partnerships Act (enacted as Title II of the National Affordable

Housing Act of 1990), and Emergency Solutions Grant funds.

(e) CITY agrees that the Urban County Program funding for activities in, or in

support of, the CITY are prohibited if CITY does not affirmatively further fair housing within

CITY’S jurisdiction or impedes COUNTY actions to comply with its fair housing certification.

(f) CITY and COUNTY shall meet the citizen participation requirements of 24

CFR 570.301 and provide Riverside County citizens with all of the following:

i. The estimate of the amount of CDBG funds proposed to be used for

activities that will benefit persons of low and moderate-income;

ii. A plan for minimizing displacement of persons as a result of

activities assisted with CDBG funds and to assist persons actually displaced as a result of such

activities;

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iii. A plan that provides for and encourages citizen participation, with

particular emphasis on participation by persons of low and moderate-incomes, residents of slum

and blighted areas, and of areas in which funds are proposed to be used, and provides for

participation of residents in low and moderate-income neighborhoods;

iv. Reasonable and timely access to local meetings, information, and

records relating to the grantee’s proposed use of funds, as required by the regulations of the

Secretary, and relating to the actual use of funds under the ACT;

v. Provide for public meetings to obtain citizen views and to respond

to proposals and questions at all stages of the community development program, including at least

the development of needs, the review of proposed activities and review of program performance.

Meetings shall be held after adequate notice, at times and locations convenient to potential or

actual beneficiaries, and with accommodation for the disabled.

(g) CITY shall develop a community development plan, for the period of this

Agreement, which identifies community development and housing needs and specifies both short

and long-term community development objectives.

(h) CITY certifies, to the best of its knowledge and belief, that:

i. No Federal appropriated funds have been paid or will be paid, by or

on behalf of the CITY, to any person influencing or attempting to influence an officer or employee

of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a

Member of Congress, in connection with the awarding of any Federal contract, the making of any

Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and

the extension, continuation, renewal, amendment or modification of any Federal contract, grant,

loan or cooperative agreement.

ii. If any funds other than Federally-appropriated funds have been paid

or will be paid to any person for influencing or attempting to influence an officer or employee of

any agency, a Member of Congress, an officer or employee of Congress, or an employee of a

Member of Congress, in connection with this Federal contract, grant, loan, or cooperative

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agreement, the undersigned shall complete and submit standard Form-LLL, "Disclosure Form to

Report Lobbying", in accordance with its instructions.

iii. The CITY shall require that the language provided in Section 4(e)(i)

and (ii) of this Agreement be included in the award documents for all sub-awards at all tiers

(including subcontracts, sub- grants and contracts under grants, loans, and cooperative agreements)

and that all sub-recipients shall certify and disclose accordingly. This certification is a material

representation of fact upon which reliance was placed when this transaction was made or entered

into.

(i) CITY certifies that it has adopted and is enforcing a policy prohibiting the

use of excessive force by law enforcement agencies within its jurisdiction against any individuals

engaged in non-violent civil rights demonstrations, and that it has adopted and is enforcing

applicable State and local laws against physically barring entrance to, or exit from, a facility or

location which is the subject of such non-violent civil rights demonstrations within its jurisdiction.

5. COMPLIANCE WITH POLICY AND PROGRAM OBJECTIVES.

The COUNTY’s Board of Supervisors have adopted policies and procedures to

ensure efficient and effective administration of the CDBG, HOME, and ESG programs. COUNTY

will provide these policies and procedures to CITY within a reasonable time after this Agreement’s

commencement date. COUNTY and City agree to comply with these said policies and program

objectives and to take no actions to obstruct implementation of the approved 2019-2024 and

subsequent Five Year Consolidated Plans.

6. OTHER AGREEMENTS.

Pursuant to Federal regulations at 24 CFR 570.501(b), CITY is subject to the same

requirements applicable to sub-recipients, including the requirement of a written agreement set

forth in Federal regulations at 24 CFR 570.503. For each fiscal year during the term of this

Agreement, COUNTY and CITY shall enter into an additional agreement, commonly known as a

Supplemental Agreement, that will have a term coinciding with a CDBG Program Year and

enumerate the project(s) CITY will implement with its entitlement funds. Said Supplemental

Agreement will set forth the time schedule for completion of said project(s) and any funding

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sources, in addition to entitlement funds, that will be used in completing the project(s). If

substantial compliance with the completion schedule, due to unforeseen or uncontrollable

circumstances, cannot be met by CITY, the schedule for the project(s) may be extended by

COUNTY. If COUNY determines that substantial progress toward drawdown of funds is not

made during the term of the Supplemental Agreement, the entitlement funds associated with the

project(s) may be reprogrammed by COUNTY, to other activities as determined by COUNTY,

after COUNTY provides appropriate written notice to CITY. COUNTY's decision not to extend

the completion schedule associated with the project(s), or to reprogram the entitlement funds

associated with the project(s), will not excuse CITY from complying with terms of this Agreement.

7. DETERMINATION OF PROJECTS TO BE FUNDED AND

DISTRIBUTION OF ENTITLEMENT FUNDS.

CITY agrees to submit to COUNTY, no later than the date specified by COUNTY

prior to each program year, the activities that the CITY desires to implement with its entitlement

funds, said designation to comply with statutory and regulatory provisions governing citizen's

participation. Said designation is to be reviewed by the COUNTY's Department of Housing,

Homelessness Prevention, and Workforce Solutions to determine that the projects are eligible

under Federal regulations for funding and inclusion in the One Year Action Plan of the County’s

Five-Year Consolidated Plan and consistent with both Federal and COUNTY policy governing

use of Community Development Block Grant (CDBG) funds.

In the event that CITY fails to submit to COUNTY the identified activities that the

CITY desires to implement with its entitlement funds by the date specified prior to each program

year, the COUNTY may determine the activities to be funded, without consent of the CITY,

consistent with both Federal and COUNTY policy governing use of Community Development

Block Grant (CDBG) funds.

Consistent with Paragraphs 3, 4, 5, 6, and 7 of this Agreement, COUNTY's Board

of Supervisors will make the final determination of the distribution and disposition of all CDBG

funds received by COUNTY pursuant to the ACT.

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8. COMMUNITY DEVELOPMENT BLOCK GRANT MANUAL.

CITY warrants that those officers, employees, and agents, retained by it and

responsible for implementing projects funded with CDBG have received, reviewed, and will

follow the Community Development Block Grant Manual that has been prepared and amended by

COUNTY, and by this reference, said Manual is incorporated herein and made a part hereof.

9. REAL PROPERTY ACQUIRED OR PUBLIC FACILITY

CONSTRUCTED WITH CDBG FUNDS.

When CDBG funds are used, in whole or in part, by CITY to acquire real property

or to construct a public facility, CITY will comply with the National Environmental Policy Act of

1969 (42 U.S.C. §§4321, et seq.), the California Environmental Quality Act (Cal. Pub. Resources

Code §§21000, et seq.), the Uniform Relocation Assistance and Real Property Acquisition Policies

Act of 1970 (42 U.S.C. §§4630, et seq.), and the California Government Code Sections 7260 et

seq., as those Acts may be amended from time-to-time and any Federal or state regulations issued

to implement the aforementioned laws.

In addition, the following is to occur:

(a) Title to the real property shall vest in CITY;

(b) The real property title will be held by or the constructed facility will be

maintained by the CITY for the approved use until five (5) years after the date that the project is

reported as “Completed” within the annual Consolidated Annual Performance and Evaluation

Report.

(c) While held by CITY, the real property or the constructed facility is to be

used exclusively for the purpose for which acquisition or construction was originally approved by

COUNTY;

(d) CITY shall provide timely notice to COUNTY of any action which would

result in a modification or change in the use of the real property purchased or improved, in whole

or in part, with CDBG or HOME funds from that planned at the time of acquisition or

improvement, including disposition.

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(e) CITY shall provide timely notice to citizens and opportunity to comment

on any proposed modification or change;

(f) Written approval from COUNTY must be secured if the property or the

facility is to be put to an alternate use that is or is not consistent with Federal regulations governing

CDBG funds;

(g) Should CITY desire during the five (5) year period to use the real property

or the constructed facility for a purpose not consistent with applicable Federal regulations

governing CDBG funds or to sell the real property or facility, then:

(i) If CITY desires to retain title, it will have to reimburse either COUNTY

or the Federal government an amount that represents the percentage of current fair market value

that is identical to the percentage that CDBG funds initially comprised to when the property was

acquired or the facility was constructed;

(ii) If CITY sells the property or facility, or is required to sell the property

or facility, CITY is to reimburse the COUNTY an amount that represents the percentage of

proceeds realized by the sale that is identical to the percentage that CDBG funds comprised of the

monies paid to initially acquire the property or construct the facility. This percentage amount will

be calculated after deducting all actual and reasonable cost of sale from the sale proceeds.

10. DISPOSITION OF INCOME GENERATED BY THE EXPENDITURE

OF CDBG FUNDS.

CITY shall inform COUNTY of any income generated by the expenditure of

CDBG funds received by CITY from COUNTY. CITY may not retain any program income so

generated. Any and all program income shall be returned to the County and may only be used for

eligible activities in accordance with all CDBG requirements, including all requirements for citizen

participation.

The COUNTY is required by HUD to monitor and report the receipt and use of all

program income. CITY is required to track, monitor, and report any and all program income as

requested by COUNTY.

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11. TERMINATION.

Except as provided for in Paragraph 2, CITY and COUNTY cannot terminate or

withdraw from this Agreement while it remains in effect.

12. FORMER AGREEMENTS UTILIZING COMMUNITY

DEVELOPMENT BLOCK GRANT FUNDS BETWEEN COUNTY AND CITY.

All agreements between CITY and COUNTY regarding the use of CDBG funds for

fiscal years 1975-76 through 2020-2021, and any Supplemental Agreements thereunder, shall

remain in full force and effect. If the language of this Agreement is in conflict or inconsistent with

the terms of any prior said agreements between CITY and COUNTY, the language of this

Agreement will be controlling.

13. INDEMNIFICATION

CITY agrees to indemnify, defend and hold harmless COUNTY and its authorized officers,

employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or

liability arising from CITY acts, errors or omissions and for any costs or expenses incurred by

COUNTY on account of any claim therefore, except where such indemnifications is prohibited by

law. CITY shall promptly notify COUNTY in writing of the occurrence of any such claims,

actions, losses, damages, and/or liability. CITY shall indemnify and hold harmless COUNTY

against any liability, claims, losses, demands, and actions incurred by COUNTY as a result of the

determination by HUD or its successor that activities undertaken by CITY under the program(s)

fail to comply with any laws, regulations, or policies applicable thereto or that any funds billed by

and disbursed to CITY under this Agreement were improperly expended.

14. COMPLIANCE WITH LAWS AND REGULATIONS.

By executing this Agreement, the Parties hereby certify that they will adhere to and

comply with all applicable Federal, state, and local laws, regulations, and ordinances.

15. ENTIRE AGREEMENT.

It is expressly agreed that this Agreement embodies the entire agreement of the

Parties in relation to the subject matter hereof, and that no other agreement or understanding,

verbal or otherwise, relative to this subject matter, exists between the Parties at the time of

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execution.

16. SEVERABILITY.

Each paragraph and provision of this Agreement is severable from each other

provision, and if any provision or part thereof is declared invalid, the remaining provisions shall

remain in full force and effect.

17. ASSIGNMENT.

The Parties will not make any sale, assignment, conveyance or lease of any trust

or power, or transfer in any other form with respect to this Agreement, without prior written

approval of the other Party.

18. INTERPRETATION AND GOVERNING LAW.

This Agreement and any dispute arising hereunder shall be governed by and

interpreted in accordance with the laws of the State of California. This Agreement shall be

construed as a whole according to its fair language and common meaning to achieve the objectives

and purposes of the Parties hereto, and the rule of construction to the effect that ambiguities are

to be resolved against the drafting Party shall not be employed in interpreting this Agreement, all

Parties having been represented by counsel in the negotiation and preparation hereof.

19. WAIVER.

Failure by a Party to insist upon the strict performance of any of the provisions of

this Agreement by the other Party, or the failure by a Party to exercise its rights upon the default

of the other Party, shall not constitute a waiver of such Party’s right to insist and demand strict

compliance by the other Party with the terms of this Agreement thereafter.

20. JURISDICTION AND VENUE.

Any action at law or in equity arising under this Agreement or brought by a Party

hereto for the purpose of enforcing, construing or determining the validity of any provision of this

Agreement shall be filed in the Superior Court of California, County of Riverside, State of

California, and the Parties hereto waive all provisions of law providing for the filing, removal or

change of venue to any other court or jurisdiction.

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21. PROHIBITION OF CDBG FUND TRANSFER

The CITY may not sell, trade, or otherwise transfer all or any portion of the CDBG

funds to another such cooperating city, metropolitan city, urban county, or Indian tribe, that

directly receives CDBG funds in exchange for any other funds, credits, or non-Federal

considerations. CITY must use the CDBG funds for activities eligible under Title I of the ACT.

22. EMERGENCY SOLUTIONS GRANT FORMULA ALLOCATION

CITY acknowledges that while participating in the COUNTY’s Urban County

program, CITY can only receive a formula Emergency Solutions Grant (ESG) allocation from

the Urban County program and only at such times as authorized by the Board of Supervisors. The

CITY and COUNTY may also apply for ESG funds from the State of California, if permitted by

the State.

23. HOME INVESTMENT PARTNERSHIP ACT FORMULA

ALLOCATION

CITY acknowledges that while participating in the COUNTY’s Urban County

program, CITY can only receive a formula HOME allocation from the Urban County program

and only at such times as authorized by the Board of Supervisors. The CITY and COUNTY may

also apply for HOME funds from the State of California, if permitted by the State.

24. AMENDMENTS

No change, amendment, or modification to the Agreement shall be valid or binding

upon CITY or COUNTY unless such change, amendment, or modification is in writing and duly

executed. CITY and COUNTY agree to adopt any necessary amendments to this Agreement to

incorporate changes required by HUD as set forth in the Urban County Qualification Notice.

Amendments must be submitted to HUD as provided in the Urban County Qualification Notice

and failure to do so will void the automatic renewal for such qualification period.

24. AUTHORITY TO EXECUTE.

The persons executing this Agreement or exhibits attached hereto on behalf of the

Parties to this Agreement hereby warrant and represent that they have the authority to execute

this Agreement and warrant and represent that they have the authority to bind the respective

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Parties to this Agreement to the performance of its obligations hereunder.

25. INCORPORATION OF RECITALS

The Parties hereby affirm the facts set forth in the recitals above. Said recitals are

incorporated herein and made an operative part of this Agreement.

IN WITNESS WHEREOF, the COUNTY and CITY have executed this

Agreement on the date shown below.

Date: _______________________

COUNTY OF RIVERSIDE, CITY OF EASTVALE,

a political subdivision of the a general law city

State of California

BY: ____________________________ BY: _________________________

Heidi Marshall, Director Mayor

Housing, Homelessness Prevention

& Workforce Solutions


Gregory P. Priamos, County Counsel

BY: ________________________

By: __________________________________ City Clerk

Amrit Dhillon, Deputy County Counsel


BY: __________________________

City Attorney

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COUNTY COUNSEL CERTIFICATION

The Office of County Counsel hereby certifies that the terms and provisions of this

Agreement are fully-authorized under state and local law and that the Agreement provides full

legal authority for the COUNTY to undertake, or assist in undertaking, essential community

development and housing assistance activities specifically urban renewal and publicly assisted

housing.

Gregory P. Priamos

County Counsel

By:

Deputy, Amrit Dhillon

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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AUTHORIZING PARTICIPATION IN THE COUNTY OF RIVERSIDE’S URBAN COUNTYPROGRAM FOR FISCAL YEARS 2021-2022, 2022-2023, AND 2023-2024.

WHEREAS, the City of Eastvale has elected to participate as unit of local government (Cooperating City) in the County of Riverside’s Urban County Program for Federal Fiscal Years 2021-22, 2022-23, and 2023-24; and

WHEREAS, the Cooperation Agreement will allow the County and City to carry-out activities which are funded by Community Development Block Grant (CDBG), Home Investment Partnership Program (HOME) funds, and Emergency Solutions Grant (ESG); and

WHEREAS, the Cooperation Agreement will allow the Cooperating City to participate in the Urban County Consolidated Planning Programs.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. The Cooperation Agreement between the County of Riverside and the City of Eastvale is hereby approved; and

SECTION 2. The City Council hereby authorizes and directs the Mayor to execute the Cooperation Agreement on behalf of the City of Eastvale.

PASSED, APPROVED AND ADOPTED this 24 day of June, 2020.

__________________________________________Brandon PlottMayor


__________________________________________ __________________________________________Erica Vega Marc A. Donohue, MMCCity Attorney City Clerk/Communications Director

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STATE OF CALIFORNIA)COUNTY OF RIVERSIDE ) §CITY OF EASTVALE ) I, Marc A. Donohue, City Clerk/Communications Director of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 20-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 24 day of June 2020, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________Marc A. Donohue, MMCCity Clerk/Communications Director

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AGENDA STAFF REPORT City Council Meeting PUBLIC HEARINGS Agenda Item No. 11.1 June 24, 2020

Limonite Gap Closure Project – City Project Number 93206 - Arequest for considera on of the Project California EnvironmentalQuality Act Draft Initial Study with Mitigated Negative Declaration

Prepared By: Jason Killebrew, Planning Manager

Recommended Action(s)Staff Recommends that the City Council open and continue the public hearing to the August 26, 2020City Council Meeting.

SummaryNot applicable.

BackgroundNot applicable.

Strategic Plan Action - Priority Level: N/A | Target #: N/A | Goal #: N/ANot appliable.

Fiscal ImpactNot applicable.

Prior City Council/Commission ActionNot applicable.

Attachment(s)


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Not Applicable.


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AGENDA STAFF REPORT City Council Meeting CITY COUNCIL BUSINESS Agenda Item No. 12.1 June 24, 2020

City of Eastvale Transporta on Impact Thresholds for CaliforniaEnvironmental Quality Act Compliance Related to Transporta onAnalysis


Recommended Action(s)Staff Recommends that the City Council adopt a resolution to establish City of Eastvale TransportationImpact Thresholds for California Environmental Quality Act Compliance related to TransportationAnalysis.

SummaryThe City, in compliance with State law, is required to establish specific transportation impactthresholds for California Environmental Quality Act (CEQA) review for projects within the City ofEastvale beginning July 1, 2020. The staff recommended screening and threshold criteria wasapproved by the Planning Commission on June 17, 2020.

Background

The California Environmental Quality Act (CEQA) generally requires agencies to consider theenvironmental impacts of a proposed project before decisions are made and to reduce those impactsto the extent feasible. The laws and rules governing the CEQA process are contained in the CEQAStatute (Public Resources Code Section 21000), the State CEQA Guidelines (California Code ofRegulations, Title 14, Section 15000), relevant published court decisions interpreting CEQA, and locallyadopted CEQA guidelines or procedures.

The State adopted Senate Bill (SB) 743 in 2013 and codified it in Public Resource Code Section 21099 in


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2018. The new law requires a change in how transportation impacts are measured under theCalifornia Environmental Quality Act (CEQA). The new law no longer allows agencies to use vehicleLevel of Service (LOS) and regulations are now requiring the use of Vehicle Miles Traveled (VMT).Historically, delay and congestion were the metrics used when evaluating transportation impacts. Toimplement the legislation, lead agencies are required to determine appropriate VMT thresholds. SinceVMT is a new methodology to analyze transportation impacts, there has been a need to developappropriate guidance for projects subject to environmental review. A technical advisory was issued in2018 by the California Office of Planning and Research (OPR) to assist agencies with compliance andrecommending thresholds for agencies to consider. This technical advisory has recommendations formethodologies and thresholds but are not required.

In March 2019, Western Riverside Council of Governments (WRCOG) hired Fehr & Peers (atransportation consultant) to assist its member agencies understand the specific questions that needto be addressed when making these determinations and to provide research, analysis, and otherevidence to support their final SB 743 implementation decisions. Following this work, the City ofEastvale also hired Fehr & Peers to assist the City in developing specific thresholds and guidelines forimplementation of SB 743. There was no duplicate work between WRCOG's and the City's servicesprovided by Fehr & Peers. The recommendations being presented in this report have considered therecommendations of OPR and were developed to fit the real-world conditions of the region. SB 743must be implemented by lead agencies by July 1, 2020 or be subject to follow the State recommendedcriteria until such agency specific thresholds are adopted.

DISCUSSION:

Since SB 743 requirements represent a significant departure from current practice of analyzing aproject's transportation impacts based on congestion (LOS) to vehicular miles travelled (VMT), thefollowing questions were evaluated prior to making a recommendation:

1. Requirements - What does the law require vs. what the State is recommending?2. Methodology – what methodology should be used to forecast projected-generated VMT and the

project’s effect on VMT under baseline and cumulative conditions?3. Screening Criteria – What screening criteria can be used to streamline project review for VMT

impacts?4. Thresholds – What threshold options are available?5. Mitigation – What would constitute feasible mitigation measures for a VMT impact given the

land use and transportation context of the City and the WRCOG region?

Requirements

The passage of SB 743 included the following two legislative intent statements, which wereconsidered when developing the City’s recommended thresholds:

1. Ensure that the environmental impacts of traffic, such as noise, air pollution, and safetyconcerns continue to be properly addressed and mitigated through the California EnvironmentalQuality Act.

2. More appropriately balance the needs of congestion management with statewide goals relatedto infill development, promotion of public health through active transportation, and reductionof greenhouse gas emissions.


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As mentioned earlier, SB 743 is codified in the Public Resource Code (PRC). Section 21099 of the PRC isfor modernizing transportation analysis for transit-oriented infill projects. The language in the PRC canbe summarized by the following (full text in Attachment A):

OPR shall prepare proposed revisions for determining the significance of transportation impactsof projects within transit priority areas.Those criteria shall promote the reduction of greenhouse gas emissions, the development ofmultimodal transportation networks, and a diversity of land uses.In developing the criteria, OPR shall recommend potential metrics to measure transportationimpacts that may include, but are not limited to, vehicle miles traveled, vehicle miles traveledper capita, automobile trip generation rates, or automobile trips generated.Automobile delay, as described solely by level of service or similar measures of vehicularcapacity or traffic congestion, shall not be considered a significant impact on the environment.The changes in impact criteria do not relieve a public agency of the requirement to analyze aproject’s potentially significant transportation impacts related to air quality, noise, safety, or anyother impact associated with transportation.The adequacy of parking for a project shall not support a finding of significance pursuant to thissection.The changes do not preclude the application of local general plan policies, zoning codes,conditions of approval, thresholds, or any other planning requirements pursuant to the policepower or any other authority.

What is interesting about the codified law is that it is stated that it specifically applies to “Transit-Oriented Infill Projects” and not to all projects subject to CEQA review. It also allows for severalmethods of evaluation, including, but not specifically, VMT.

The California Code of Regulations (COR) is the official policies of the State as approved by theapplicable agency. In this case, CEQA regulations fall under the Natural Resources Agency, which hasadopted specific considerations for evaluating a project’s transportation impacts in Section 15064.3.This section can be summarized as follows (full text in Attachment B):

Generally, VMT is the most appropriate measure of transportation impacts.Land use projects that create a VMT exceeding an applicable threshold of significance mayindicate a significant transportation impact except:

Projects within one-half mile of an existing major transit stop or stop along an existinghigh-quality transit corridor should be presumed to cause a less then significant impact.Projects that decrease VMT in the project area should be presumed to cause a less thansignificant impact.

Transportation Projects that reduce, or have no impact on, VMT should be presumed to cause aless than significant transportation impact.The lead agency has the discretion to choose the most appropriate methodology to evaluate aproject’s VMT.Requirements shall apply beginning on July 1, 2020.

This section regarding transportation impacts does not distinguish between transit-oriented and non-transit-oriented projects, but the considerations apply to all projects subject to CEQA review. Betweenthe codification of the law and the adoption of the regulations the separation in project type waseliminated.


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In December 2018, OPR published a technical advisory on evaluating transportation impacts in CEQA.This document is advisory, stating in the introduction that the purpose of the document is to “provideadvice and recommendations, which agencies…may use at their discretion. This document does notalter lead agency discretion in preparing environmental documents…” and “This document should notbe construed as legal advice.” OPR also states that they are not enforcing any of the recommendationsin the document. Given that language, the City’s analysis is based on meeting the requirements of thelaw (PRC and COR), while using the OPR document only as advisory as it was intended.

Methodology

To assist in the determination of significance, the City’s consultant evaluated VMT per servicepopulation (i.e., population plus employment), home-based VMT per capita, and home-based workVMT per worker as potential criteria. These values were calculated using outputs from the SouthernCalifornia Association of Governments’ (SCAG) Regional Transportation Plan travel forecasting modeland the Riverside Traffic Analysis Model (RIVTAM). In addition, data from the California HouseholdTravel Survey was used to compare model derived estimates of home-based VMT with those based onsurvey observations. VMT results and comparisons of results from different data sources werecompared for consideration of the appropriate VMT metric and data source for calculating VMT foruse in the City. Based on the different options analyzed, it was recommended that the RIVTAM modelbe used as noted in the WRCOG analyses. Jurisdictions and technical experts have been utilizingRIVTAM since 2009, so there is a familiarity with the model by those already involved in thedevelopment review process at the City. Furthermore, a new version of the Riverside County TravelDemand Model (RIVCOM) is being developed by WRCOG and will be ready for use by Fall 2020. Thenew version of the model will be updated and refined to improve compliance with SB 743.

Land Development Projects

The first area to evaluate is projects that affect land use. New projects would first go through ascreening process and then, if they do not get screened out, would have to be evaluated for their VMTimpact. This would be done through a traffic study that would include utilizing RIVTAM or RIVCOM forthe projections. Currently, projects that generate more than 100 daily vehicle trips are required toprepare a traffic study so analyzing VMT would be added to the existing traffic study requirement.

Screening Criteria

The new regulation allows lead agencies to choose to use an impact screening method to streamlineland use project review for CEQA transportation impacts. If a project does not pass an initial screeningtest, then a full impact analysis is warranted. In all, the process will include the following steps asoutlined below.

Step 1: Check for Transit Priority Area (TPA) Screening

Projects located within a TPA may be presumed to have a less than significant impact. Transit priorityareas are defined as ½ mile from an existing high-quality transit service (15 min headway or betterduring peak periods) route or ½ mile around an existing major transit stop such as a Metrolink stationor regional bus service stop. Unfortunately, the City does not currently have any high-quality transitroutes.

Step 2: Check for Low VMT Area Screening12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752


Residential and office projects located within a low VMT-generating area may be presumed to have aless than significant impact. In addition, other employment-related and mixed-use land use projectsmay be screened if the project can reasonably be expected to generate VMT per resident, per worker,or per service population that is similar to the existing land uses in the low VMT area.

For this screening in the WRCOG area, the Riverside Transportation Analysis Model (RIVTAM) travelforecasting model was used to measure VMT performance for individual jurisdictions and forindividual traffic analysis zones (TAZs). TAZs are geographic polygons similar to census block groupsused to represent areas of travel behavior. Total daily VMT per service population (residents plusemployment), home-based VMT per resident and home-based-work VMT per employee wereestimated for each TAZ. This presumption may not be appropriate if the project land uses would alterthe existing built environment in such a way as to increase the rate or length of vehicle trips.

To identify if the project is in a low VMT-generating area, the City would review the WRCOG onlinescreening tool and apply the appropriate threshold within the tool. Additionally, as noted above, theCity would also identify if the project is consistent with the existing land uses within that TAZ and useprofessional judgement that there is nothing unique about the project that would otherwise bemisrepresented utilizing the data from the travel demand model.

The WRCOG online screening tool is at the following location:

http://gis.fehrandpeers.com/WRCOGVMT/

Step 3: Check Project Type for Screening

Certain project types may be presumed to have a less than significant impact. For instance,maintenance of existing facilities, installation of safety devices, installation of bicycle or pedestrianfacilities, reducing existing vehicle lanes, modifications to on-street parking, adding alternative fuelcharging infrastructure, local serving retail projects (less than 50,000 square feet) generally improvethe convenience of shopping close to home and has the effect of reducing vehicle travel. This could beapplied to individual businesses in a community-based shopping center. Similarly, adding localneighborhood serving parks and schools can reduce vehicle travel from facilities located further away.The following uses will also be presumed to have a less than significant impact as their uses are localserving in nature:

Rehabilitation of existing transportation assetsLocal-serving retail establishments (less than 50,000 sf each)Local-serving K-12 schoolsLocal parksDay care centersLocal-serving gas stationsLocal-serving banksLocal-serving medical officesLocal-serving community assembly uses (e.g. community organizations and places of worship)Local-serving restaurantsLocal-serving hotels (e.g. non-destination hotels)Student housing projectsLocal serving community colleges that are consistent with the assumptions in the RegionalTransportation Plan and Sustainable Community Strategy


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http://gis.fehrandpeers.com/WRCOGVMT/

Projects generating less than 110 daily vehicle trips. The City would estimate trip generation fora project that may fall in this area and compare it to the 110 daily trip limit criteria. Thisgenerally corresponds to the following “typical” development:

11 single family housing units16 multi-family, condominiums, or townhouse housing units10,000 sq. ft. of office15,000 sq. ft. of light industrial63,000 sq. ft. of warehousing79,000 sq. ft. of high cube transload and short-term storage warehouse

Other locally serving land uses as approved by the Community Development Director

Projects not screened through the steps above would then complete a VMT analysis and forecastingthrough the RIVTAM traffic model to determine the projected VMT from the development project.The VMT would then be compared to the City’s adopted threshold to determine if there is a significantimpact or less than significant impact for CEQA compliance.

Thresholds

The State CEQA guidelines says that “vehicle miles traveled exceeding an applicable threshold ofsignificance may indicate a significant impact” and that “projects that decrease vehicle miles traveledin the project area compared to existing conditions should be presumed to have a less than significanttransportation impact.” Using recommendations from the State and the previous language in theState’s CEQA guidelines we identified four threshold options for consideration as follows:

Option 1: Thresholds consistent with OPR’s Technical Advisory, recommending that proposeddevelopments generate VMT per person that is 15% below existing VMT the applicablejurisdictional average under baseline conditions. Option 1 is the State recommendation foradoption by most agencies and is the default if an agency does not adopt their own threshold.For this option a significant impact would occur if a project generates VMT that is more than15% below the average VMT for the City or region.Option 2: Thresholds consistent with regional air quality, greenhouse gas emissions reduction,and energy conservation goals (14.3% below existing). Option 2 is an alternative that is based onthe targeted regional air quality improvement goals. It comes out to be a threshold set at 14.3%below the average VMT for the City or region.Option 3: Thresholds consistent with the Regional Transportation Plan / SustainableCommunities Strategy future year VMT projects by jurisdiction or subregion. Option 3 wouldcompare the VMT estimated to be generated by the project to the average VMT generatedunder buildout conditions in the General Plan. Essentially, this would be looking at the project’sconsistency with the General Plan, and if it generates VMT better than that, it would bepresumed to have a less than significant impact.Option 4: Thresholds based on baseline VMT performance by jurisdiction or subregion. Option 4would compare the VMT estimated to be generated by the project to the current average VMTfor the City or region. This would be looking at how the project VMT compares to similarexisting development in the City or region and would be presumed to have a less thansignificant impact if it is less than the existing average VMT.

Both Options 1 and 2 would require aggressive reduction in vehicle use through the implementationof Transportation Demand Management (TDM) programs and projects that would be difficult to


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achieve in the City and the region due to existing land use patterns, transportation system design, andsustainable levels of transportation options. It is estimated that the maximum amount of VMTreduction any single project would be able to achieve through mitigation measures is much less than10%. Requiring new development to achieve a threshold that is unachievable is not practical orreasonable. Therefore, staff is recommending that the City Council not consider Options 1 and 2.

Project Examples

In order to review the remaining two options (3 and 4) using real world examples, three case studieswere developed based on previously approved projects or plans within the City. Attached is a mapshowing the location of the three example projects.

Example 1 – The Prado is a residential project consisting of 243 total units with 64 detached and 179attached homes. The project is located near Schleisman Rd and Archibald Ave. The project does notmeet any of the screening criteria. The 179 units could be screened out if they were all designatedaffordable units. The project generates more than 110 daily trips. For a residential only project, it isrecommended that the assessment be based on VMT per service population to more accurately reflectthe impacts of the project. The following table shows the VMT assessment for the project:

The Prado VMT AssessmentProject Citywide Average WRCOG Average Countywide AverageVMT/ ServicePopulation

VMT/ ServicePopulation



33.80

Cumulative Year (General Plan Buildout)28.70 33.45 35.68 Base Year (Existing)26.63 29.95 31.83

Impacts Option 3 – Betterthan General PlanBuildout

Impact Impact No Impact

Option 4 – Betterthan Existing Impact Impact Impact

As shown in the table, the project would have a significant impact in all scenarios except comparingagainst the Countywide average in the "better than General Plan" scenario option (Option 3). If thisproject were to have impacts, the project would be evaluated for potential mitigation measures thatwould reduce VMT. These mitigation measures would have to reduce the VMT/service populationgenerated by the project to below whichever threshold the City adopts. Potential mitigation measurescould be:

Providing local micro transit options such as shared bikes or scooters for short local tripsImplementing neighborhood traffic management infrastructure within the project or alongadjacent streets.Funding of, or constructing active transportation infrastructure within the CitySubsidizing transit fares for residentsBuilding a new transit stop near the project


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Example 2 – The Merge is a commercial project with 36,501 sf of industrial development and 59,000 sfof retail development. The project is located on the northeast corner of Archibald Ave and LimoniteAve. The project does not meet any of the screening criteria with an industrial land use. Potentially,the retail component of the project could be screened out if all of the retail was locally serving. The fullproject also generates more than 110 daily trips. Therefore, a full VMT assessment would be required.The following table shows the VMT assessment for the project using a home-based work VMT analysis:

The Merge VMT AssessmentProject Citywide Average WRCOG Average Countywide AverageVMT/ Employee VMT/ Employee VMT/ Employee VMT/ Employee

13.45

Cumulative Year (General Plan Buildout)15.19 14.13 14.14 Base Year (Existing)13.48 12.82 12.99

Impacts Option 3 – Betterthan General PlanBuildout

No Impact No Impact No Impact

Option 4 – Betterthan Existing No Impact Impact Impact

As shown in the table, the project would have a significant impact in all of the Option 3 scenarios andnone in the Option 4 scenario option. If this project were to have impacts, the project would beevaluated for potential mitigation measures that would reduce VMT. These mitigation measureswould have to reduce the VMT/employee generated by the project. Potential mitigation measurescould be:

Installation of publicly available alternative fuel/charging infrastructureFunding of, or constructing active transportation infrastructure within the CityInstalling bike lockers and shower facilities for employeesProviding local micro transit options such as shared bikes or scooters for short local tripsEncouraging telecommuting and alternative work schedulesSubsidizing transit fares for employeesBuilding a new or upgrading an existing transit stop near the project

Example 3 – The Leal Specific Plan is a mixed-use project located at the northwest corner of LimoniteAve and Hamner Ave. The project is on 160 acres and consists of the following uses:

660 Multi-family homes1,525,000 sf of general retail460,000 sf of general office460,000 sf of general medical office450 hotel rooms100,000 sf Civic Center

The specific plan would not meet all of the proposed screening criteria. Although a percentage of theretail portion of the project, the medical office space, and the general office space could be screened


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out, not all of it could so for the purposes of this analysis the entire project was evaluated for VMTimpacts. Because of the mixed-use nature of the project the analysis is more complicated than theprevious two projects and, in order to more fully analyze the project, it was evaluated using VMT perservice population to fully capture the mix of uses. The following table shows the VMT assessment forthe project using a home-based work VMT analysis:

The Leal Specific Plan VMT Assessment Project City Average WRCOG Average County AverageVMT/ ServicePopulation




51.68

Cumulative Year (GeneralPlan Buildout)

28.70 33.45 35.68 Base Year(Existing)

26.63 29.95 31.83Impacts Option 3 – Betterthan General PlanBuildout

Impact Impact Impact

Option 4 – Betterthan Existing Impact Impact Impact

As stated above, this analysis did not screen out any of the individual locally serving retail spaces, thelocally serving nature of the hotel, and any locally serving medical office spaces, and represented aworse case scenario. In order to adequately predict the VMT projection a more detailed review of theretail spaces would need to be conducted. If there was still an impact, the project would be evaluatedto see if mitigation measures could be used to reduce the project VMT. Potential mitigation measurescould be:

Installation of publicly available alternative fuel/charging infrastructureFunding of, or constructing active transportation infrastructure within the CityInstalling bike lockers and shower facilities for employeesProviding local micro transit options such as shared bikes or scooters for short local tripsEncouraging telecommuting and alternative work schedulesSubsidizing transit fares for employeesBuilding a new or upgrading an existing transit stop near the project

If these measures indicated that the impact could not be fully mitigated the City could considerrequiring the development (Specific Plan) to have an EIR prepared and consider adoption withoverriding considerations.

General Plan Update

The new Transportation Impact thresholds would only apply to projects that have not already hadenvironmental clearance and are required to be evaluated for CEQA impacts. The City is beginning anupdate to the General Plan. At the end of this process a CEQA analysis and determination will be made


294

for zoning within the plan. All new development that is within the zoning in the approved GeneralPlan will already have environmental clearance and would not be required to conduct further CEQAclearance. Only those projects that are requesting a change to the General Plan zoning would need anew transportation impact analysis.

Recommended Land Use Impact Thresholds

Based on a review of available and realistic threshold options, it is recommended that the City adoptOption 3. Option 3 allows the City to compare new development to what is planned at buildout andhow the City is doing in reducing VMT compared to the rest of the County.

Therefore, the recommended CEQA threshold of significance for land development projects is:

A significant transportation impact would occur if the baseline or cumulative project generatedVMT per capita equals or exceeds the Riverside County average VMT per capita for General Planbuildout conditions.

Transportation Project Impacts to Vehicle Miles Traveled

CEQA review is also required for transportation projects. These projects have the potential to changetravel behavior and travel patterns. These projects are required to quantify the amount of additionalvehicle travel and assess air quality, greenhouse gas, energy and noise impacts in order to determinethe project impacts. As stated in the California Code of Regulations Section 15064.3, anytransportation project that reduces or has no impact on VMT on the regional network are presumedto have less than significant impact. Types of projects that would fall under this category as stated inthe OPR Technical Advisory are:

Roadway rehabilitation, maintenance, or replacementRoadway safety projectsNew traffic signals or traffic signal upgrades and improvementsAddition, removal, or reconfiguration of traffic lanes that are not for through trafficAdditional roadway capacity on local or collector streets provided that the project alsosubstantially improves conditions for pedestrians, bicyclists, and, if applicable, transit.Reduction in the number of through lanesTiming of traffic signals to optimize vehicle, bicycle, or pedestrian flowInstallation of roundabouts or traffic circlesNew or subsidized transit servicesAddition or modification of on-street parking or loading restrictionsNew or enhanced bicycle or pedestrian facilities within the existing right-of-wayInstallation of publicly available alternative fuel/charging infrastructure

Transportation projects that are presumed to increase VMT on the regional network and thereforemay have a significant impact are:

Roadway capacity enhancing projects such as the addition of through lanes on an existingroadwayNew roadways

For these types of projects, the City will be required to assess the amount of vehicle travel the project


295

will add and compare that to a significance threshold. Section 15064.3 of the CEQA Guidelines statesthat local agencies have the discretion to choose a threshold for transportation project impacts. It isrecommended that the City adopt the following threshold:

A significant transportation impact would occur for a transportation project if addition of theproject results in a net cumulative increase in regional VMT for the County of Riverside region.

Mitigation

If a project has a significant impact Transportation Demand Management (TDM) strategies wouldneed to be built into the project to reduce the VMT below the threshold. Given the City’s rural /suburban land use context, the following key strategies were identified as the most appropriate.

diversifying land useimproving pedestrian networksimplementing neighborhood traffic management infrastructurebuilding bicycle network improvementsinstalling workplace bike storage, locker, and shower facilitiesencouraging telecommuting and alternative work schedulesproviding commute-based ride-share programs such as carpooling and vanpoolingproviding local micro transit options such as shared bikes or scooters for short local tripssubsidizing non-vehicle commute trips

Due to limitations of project-by-project approaches to reducing VMT, an evaluation of largermitigation programs is currently being conducted by WRCOG. The evaluation is considering newprogram concepts including VMT mitigation banks and exchanges. These are innovative concepts thatare being considered in areas where limited mitigation options would otherwise exist. If WRCOGdevelops a regional VMT mitigation program it will further assist lead agencies and developments inreducing impacts.

Mitigation Monitoring

Developments that needed to have mitigation measures would look at the available options forreducing their VMT impacts and the measures would be built into the development and the developerwould be responsible for ensuring these measures remain in place. The City will have to develop aVMT mitigation monitoring program to periodically review the mitigation measures and determine ifthey are being met or not. This would be additional work effort by City staff on an annual or bi-annualbasis depending on the monitoring requirements set forth in the conditions of approval. Monitoringmay consist of the following items:

Confirming physical on-site requirementsConfirming physical off-site requirementsReviewing program materials and participationCounting number of vehicle tripsReviewing subsidy payments

Typically this would be a self-certification submittal to the City and City staff would confirm

WRCOG Regional VMT Mitigation Program


296

WRCOG is currently beginning development of a regional VMT mitigation program that would allowfor developers to pay into a regional fee program that would reduce VMT on a regional level. If, andwhen, this program is available developers could choose to pay into the program or perform their ownmitigation.

Non-CEQA City Discretionary Approval Requirements

The City has vehicle LOS policies that set standards which local infrastructure is recommended tomaintain. These policies are contained in the General Plan and therefore apply to discretionaryapprovals of new land use and transportation projects. SB 743 does not prevent the City fromcontinuing to analyze LOS as an operational review, but it can no longer be the basis for CEQA impacts.It is recommended that the City continue to require LOS analysis as part of the City’s discretionaryreview and approval process. Therefore, project conditions of approval being considered by thePlanning Commission and/or City Council may come from either, or both, VMT impacts or LOS impacts.


Fiscal ImpactThere is no direct fiscal impact to the City for the adoption of thresholds. However, the new thresholdsmay impact project applicants that have to implement mitigation measures that reduce VMT. Thesecosts could potentially be a combination of one-time and ongoing costs depending on the mitigationmeasure and the mitigation monitoring requirements. The City could also have an increase in staffcosts for managing the mitigation monitoring requirements.

Prior City Council/Commission ActionOn February 19, 2020, the Planning Commission received an introductory presentation about SB 743implementation.On February 26, 2020, the City Council received an introductory presentation about SB 743implementation.On June 17, 2020, the Planning Commission considered a resolution recommending that the CityCouncil establish City of Eastvale Transportation Impact Thresholds for California EnvironmentalQuality Act Compliance related to Transportation Analysis.

Attachment(s)Attachment 2 - Public Resources Code Transportation Impacts.pdf Attachment 3 - California Code of Regulations - Transportation Impacts.pdf Attachment 4 - VMT EXHIBIT.pdf VMT_CC_RESO_6-24-2020.docx


297

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/606698/Public_Resources_Code_Transportation_Impacts.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/606699/California_Code_of_Regulations_-_Transportation_Impacts.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/610353/VMT_EXHIBIT.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/624222/VMT_CC_RESO_6-24-2020.pdf

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299

EXAMPLE VMT PROJECT LOCATIONS

PRADO

MERGE

LEAL

300


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, ESTABLISHING CITY OF EASTVALE TRANSPORTATION IMPACT THRESHOLDS FOR CALIFORNIA ENVIRONMENTAL QUALITY ACT COMPLIANCE RELATED TO TRANSPORTATION ANYALSIS.

WHEREAS, the California Legislature has amended the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et seq.), the California Natural Resources Agency has amended the State CEQA Guidelines (California Code of Regulations, Title 14, Section 15000 et seq.), and California courts have provided additional interpretations of specific provisions of CEQA, and

WHEREAS, the State CEQA Guidelines require local agencies to adopt “objectives, criteria and procedures” to implement the requirements of the State CEQA Statute and the State CEQA Guidelines (CEQA Guidelines Section 15022); and

WHEREAS, Public Resources Code section 21082 requires all public agencies to adopt objectives, criteria and procedures for (1) the evaluation of public and private projects undertaken or approved by such public agencies, and (2) the preparation, if required, of environmental impact reports and negative declarations in connection with that evaluation; and

WHEREAS, the City has developed thresholds of significance to be measured by Vehicle Miles Traveled (VMT) for purposes of evaluating a project’s transportation impacts, as provided in Sections 15064.3 and 15064.7 of the State CEQA Guidelines; and

WHEREAS, the changes in transportation thresholds of significance does not relieve the City of the requirement to analyze a project’s potentially significant transportation impacts related to air quality, noise, safety, or any other impact associated with transportation; and

WHEREAS, the adoption of transportation thresholds of significance based on VMT by the City of Eastvale does not preclude the application of local general plan policies, zoning codes, conditions of approval, thresholds, or any other planning requirements pursuant to the police power or any other authority of the City; and

WHEREAS, the City Council conducted a duly noticed public hearing on June 24, 2020, which all persons wishing to testify in connection with establishing the thresholds of significance for evaluating transportation impacts were heard and the thresholds of significance were comprehensively reviewed; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

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SECTION 1. The City adopts the following transportation impact screening criteria for implementing the California Environmental Quality Act:

1. Projects located within a transit priority area, as defined in Public Resources Code section 21099, may be presumed to have a less than significant impact.

2. Residential and office projects located within a low VMT-generating area, as identified in the WRCOG screening tool, may be presumed to have a less than significant impact. In addition, other employment-related and mixed-use land use projects may be screened if the project can reasonably be expected to generate VMT per resident, per worker, or per service population that is similar to the existing land uses in the low VMT area.

3. Projects that by their nature reduce VMT such as the addition of transit services, bicycle and pedestrian facilities within existing right-of-way, and reduction of vehicle lanes, may be presumed to have a less than significant impact.

4. Certain project types that are local serving in nature or generate a low number of vehicle trips may be presumed to have a less than significant impact as their uses are local serving in nature and may reduce regional VMT. The following are examples of these project types: Rehabilitation of existing transportation assets Local-serving retail establishment that is less than 50,000 sf., including individual

establishments in a retail center Local-serving K-12 schools Local parks Day care centers Local-serving gas stations Local-serving banks Local-serving medical offices Local-Serving community assembly uses (e.g. community centers and places of

worship) Local-serving restaurants Local-serving hotels (e.g. non-destination hotels) Student housing projects Local serving community colleges that are consistent with the assumptions in the

Regional Transportation Plan and Sustainable Community Strategy Projects generating less than 110 daily vehicle trips. Other locally serving land uses as approved by the Community Development

Director

SECTION 2. The City adopts the following transportation thresholds of significance for implementing the California Environmental Quality Act:

1. A significant transportation impact would occur if the baseline or cumulative project generated VMT per capita equals or exceeds the Riverside County average VMT per capita for General Plan buildout conditions.

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2. A significant transportation impact would occur for a transportation project if addition of the project results in a net cumulative increase in regional VMT for the County of Riverside region.

SECTION 3. The adoption of thresholds of significance is not subject to environmental review under CEQA. The CEQA Guidelines establish the required procedure for enacting generally applicable thresholds of significance, and prior CEQA review is not part of that process. Moreover, the adoption of thresholds of significance is not a project subject to CEQA review. (See California Building Industry Assn v. Bay Area Air Quality Management Dist. (2015) 62 Cal.4th 369.)

PASSED, APPROVED AND ADOPTED this 24th day of June, 2020.

__________________________________________Brandon PlottMayor


__________________________________________ __________________________________________Erica Vega Marc A. Donohue, MMCCity Attorney City Clerk

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STATE OF CALIFORNIA)COUNTY OF RIVERSIDE) §CITY OF EASTVALE ) I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 20-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 24th day of June 2020, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________Marc A. Donohue, MMCCity Clerk

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COVID-19 Update/60-Day Emergency Declaration Review

Prepared By: Bryan Jones, City Manager

Recommended Action(s)Staff recommends that the City Council review and confirm the need for continuing the localdeclaration of emergency.

SummaryAs the City and the Eastvale community continue to grapple with the COVID-19 pandemic, staff will beproviding an update on the State's phased approach to re-open the economy and COVID-19 impacts inour local community. On March 17, 2020, the City Council adopted Resolution No. 20-12 proclaiming a local emergency dueto the COVID-19 pandemic. Government Code section 8630 requires the City Council to review theneed for continuing the local emergency at least one every 60 days until the City Council takes actionto terminate the emergency declaration. As the State and County emergency declarations remain ineffect and there is a continuing need to assist residents and businesses affected by the State andCounty orders, staff recommends that the City Council continue to keep the local emergencydeclaration in place.

BackgroundAt the request of the City Council, staff has been providing a regular update at City Council meetingspertaining to COVID-19.



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Prior City Council/Commission ActionThe City Council has been receiving regular updates pertaining to COVID-19 at City Council meetingssince March 2020. The City Council previously reviewed the local emergency declaration at their May 13, 2020, meeting.

Attachment(s)Not Applicable.


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Roadway Adoption Program Update

Prepared By: Marc A. Donohue, City Clerk/Communications Director

Recommended Action(s)Staff recommends that the City Council receive and file the update on the Roadway AdoptionProgram.

SummaryCurrently, 86% of eligible roadway adoption streets have been adopted in Eastvale. This translates into43 of our 50 eligible streets as adopted and 7 that are currently available for adoption. Attached is amap of the adopted and available streets. Adopted streets are required to be cleaned every 2 months or 6 times per year. Due to the City Hallclosure during the COVID-19 pandemic, we relaxed this restriction as supplies were not available forpick-up at City Hall. Now that City Hall has re-opened with modified hours, supplies are available for pick-up along withsanitary wipes. Staff has also recently created an online form on the City's website so that volunteerscan easily report their clean-ups.

BackgroundThe City Council approved the Roadway Adoption Program on September 28, 2016. The program was originally created to increase community involvement in the beautification of ourCity through voluntarism. The purpose of the program is to allow organizations, businesses, churches,and individuals to adopt local blocks of streets and keep them litter-free. The adopted areas are to becleaned every 2 months (6 times per year) to provide and maintain a healthy environment.


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Strategic Plan Action - Priority Level: N/A | Target #: N/A | Goal #: N/ANot applicable.

Fiscal ImpactThere is currently $5,000 allocated in the budget for the Roadway Adoption Program. These funds areutilized for the ordering of supplies and street signs.

Prior City Council/Commission ActionThe City Council approved the Roadway Adoption Program on September 28, 2016.

Attachment(s)Attachment 1 - Roadway Policy Attachment 2 - Roadway Adoption Map


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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/623283/Roadway_Policy_Updated_April_2017.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/623285/Updated_Roadway_Adoption_June_2020_Update_.pdf

{00009711.DOCX V1} Approved: September 2016 Amended: April 2017

CITY OF EASTVALE

ADOPT A ROADWAY PROGRAM OVERVIEW

Summary: The Adopt a Roadway program was created to increase community involvement in the

beautification of our city through voluntarism. The purpose of the program is to allow organizations,

businesses, churches and individuals (“adopting Volunteer(s)”) to adopt local blocks of streets and keep

them litter-free. The adopted areas are to be cleaned at least every 2 months (6 times per year) to provide

and maintain a healthy environment.

Roadway Adoption:

Adopting Volunteers are able to adopt up to 1 mile of roadway on an arterial street, so long as the sections

are contiguous sections outlined in the eligibility map. The eligibility map shows streets broken up into ½

mile segments if a group does not wish to adopt a full mile. Groups are responsible for cleaning both

sides of the roadway.

If adopting Volunteers adopt a ½ mile segment, the group is responsible for 1 total mile.

If adopting Volunteers adopt a 1 mile segment, the group is responsible for 2 total miles.

Professional Service individuals or entities, including, but not limited to realtors, elected or

appointed officials, that use their name as their brand are only allowed one ½ mile stretch of

roadway.

No Adopted Roadway Sign shall carry any message promoting or advocating any product, service

or political position, including, but not limited to candidates or initiatives.

Eligibility for the program is as follows:

Volunteer is a minimum age of 6 years old. Minors (under 18 years old) shall be accompanied by

a minimum of one (1) adult for every three (3) minors at each clean up event.

Community organizations, churches, school organizations or businesses throughout Eastvale are

able to adopt a roadway.

Volunteers must submit complete and signed applications, waivers, and all other applicable

forms.

Those interested in being involved in the community and committed to the beautification of

Eastvale are encouraged to apply.

Volunteer Responsibilities:

Remove litter and debris in the adopted roadway at least 6 times per year.

Regularly survey area to ensure cleanliness

Monitor conditions and report concerns to the City

Designated Group Leader submits one group clean-up report after each clean up event

Follows all safety rules and guidelines

Safety Guidelines:

Each volunteer must complete the City of Eastvale Safety & Liability Waiver and Release form

o Waiver and Release forms must be completed by each volunteer on a yearly basis

o One Waiver and Release form per volunteer is to be kept on file with the City of Eastvale

for each year

o Proof of liability insurance (separate endorsement) naming the City, its officers and

employees as additional insured’s

Volunteers work WITHOUT City of Eastvale Staff or supervision, and WITHOUT traffic control

Volunteers are responsible for obeying all traffic laws and their own personal safety.

Volunteers are responsible for wearing lightweight, appropriate clothing with closed-toed shoes

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An adult volunteer or team leader is responsible for conducting a safety briefing to all volunteers

o Read aloud the “Project Instructions and Safety Requirements” document before each

clean up event

Minors (under 18 years old) shall be accompanied by a minimum of one (1) adult for every three

(3) minors at each clean up event.

Volunteers are not to touch or dispose of dead animals.

o If volunteers come across an animal, they should call animal control at: (951) 358-7387

Application Process and Approval:

The City Manager or her/his designee will provide guidance for the program including, but not limited to

program policy, designating the roads available for adoption, the fee structure for the program, and all

application guidelines.

The adopting Volunteer(s) must submit one application per adoption group. If a group is adopting the

roadway, only one application is needed, though each member will need to submit individual waivers and

acknowledgment sheets. The adopting Volunteer(s) can preference the street it wishes to adopt. Once

approved, the adopting Volunteer(s) will be notified. After notification, the adopting Volunteer(s) has 60

days to complete the first clean up.

Volunteer Accountability:

- Each adopting Volunteer(s) is responsible for completing a minimum of six (6) cleanups of their

adopted street throughout the year. The volunteer will set their own schedule but it is preferred to

take place at least once every 2 months.

- After each clean up the group leader of the adopting Volunteer(s) will submit a “Clean Up

Report” stating what was done during clean up, and how long it took for the clean-up event.

- Email blasts will be sent out on a monthly basis to check-in with groups and remind them to

schedule their clean ups.

Dismissal from Program:

- If an adopting Volunteer(s) does not meet the requirements and responsibilities of the program,

that adopting Volunteer(s) will be released from the program including removal of its adopt-a-

roadway sign.

- Every effort should be made to contact the adopting Volunteer(s) such as phone call or email. If

still no response, a written letter will be sent explaining the adopting Volunteer(s)’ release from

the program.

Volunteer Recognition:

- Adopt a Roadway volunteers will receive recognition in a variety of ways such as:

o Certificate of Adoption (one per group)

o Certification of Recognition for each volunteer

o Recognition at City Council Meeting after 1 year of service

o Recognition Signs

o Picture of Volunteers under their sign put on the City website

Recognition Signs

- There will be 2 recognition signs acknowledging the groups contribution to the beautification of

the road.

- If individual participant, he/she can be recognized by the first and last name only.

- If a family adopts a road, the sign can say “The ______ Family”

- Organizations, businesses or groups will be recognized by their official name.

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- No logos, phone numbers or websites will be allowed on recognition signs.

Application Process:

- Applications are accepted throughout the year. Signs will be installed after the group completes

two (2) clean up events.

- Names of all adults accompanying minors during clean up events must be provided at time of

application

- Each application must be time stamped in the event that the program becomes “wait listed” and

the City begins adopting streets on a first come, first serve basis.

Installation Process:

- Each proof will have the image of each sign. To ensure accuracy, have a minimum of two (2)

people review all proofs with applications. Have each person initial the bottom of the proof once

reviewed.

- Compare applications to proofs for errors such as incorrect NAME spelling, etc.

- Signs will be placed at the entrance of the adopted roadway segment- either the north and south

entrance or the East and West entrances.

- Notify individual or group to inform them where the sign was placed. Once installed, print maps

of designated locations to survey where each adopt a roadway sign is placed for reference.

Sign Removal:

- If an adopting Volunteer(s) is released from the program or does not wish to renew another year,

the City will remove the name from the sign and allow other interested parties to adopt the road.

Annual Renewal:

The Annual Renewal is an essential part of the program to ensure Adopt-A-Roadway participants

continue to meet the eligibility requirements for the program (complete a minimum of 6 clean up events

throughout the year). If volunteers do not wish to continue participation in the program, they should tell

the City to end their service early so the street will be made available for adoption by other interested

parties.

Cost of Program:

Currently the Adopt a Roadway program is funded entirely by the City including the creation and

installation of the signs, as well as the supplies provided to volunteers.

Cost of Signs & Installation

Item Vendor Unit Cost

24” x 24” sign CAL FIRE

Norco CC

1 $70.00

2 $105.00

Cost of Supplies

Item Vendor Price per unit Number of

Units

Total estimated cost

Pick up tool Amazon $16.14 30 $484.20

Trash bags – 39 gallon,

drawstring, 35 count

Home Depot $9.00 5 $45.00

Reflective vests Amazon $4.57 60 $274.20

Gloves Home Depot $5-10 30 $150-300

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Safety Goggles Amazon $12.50 3 (Pack of 12) $37.50

Antibacterial Gel (1 Liter) Amazon $13.89 5 $69.45

Water Vons $3.99 75 cases $299.25

TOTAL COST $1,509.19

Miscellaneous Information:

Sign & Installation Company:

Signs and Installation Company will be determined by the City.

Implementation Schedule: Applications for Adopt A Roadway program will be accepted year round.

Signs will be installed after the adopting Volunteer(s) completes 2 clean up events.

Adopting Volunteer(s) will be given 2 months to complete the first clean up.

Point of Contact:

The point of contact for the Adopt a Roadway program will be designated by the City Manager:

Tel (951)361-0900

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