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Pay and Leave
What We Do
Provide Policy Guidance and Training
Resolve Pay and Leave Issues Manage the Voluntary Leave
Transfer Program Manage the Leave Restoration
Program Oversee T&A Function
Who We AreTED NYKIEL PAY & LEAVE PROGRAM MANAGER
TEL: 301-504-4426 Email: [email protected]
TERRI PONTE HR SPECIALIST, COMPENSATION TEL: 301-504-1474 Email: [email protected]
MICHELYN BOYD HR SPECIALIST, COMPENSATION TEL: 301-504-1466 Email: [email protected]
LAURA O’HARE HR ASSISTANT, LTP COORDINATOR TEL: 301-504-1468 Email: [email protected]
Where is the Information?
www.afm.ars.usda.gov/Search: “P&Ps and Manuals”
402.1 Flexible Work Schedule402.3 Premium Pay402.4 Admin Leave & Excused Absence402.6 Leave Administration
Web Sites con’t
The Pay & Leave website:http://www.afm.ars.usda.gov/hrd/payleave/index.htm
www.opm.gov/Select “Subject Index”
Select “P” for Pay or “L” for Leave
Agenda Leave Policies and
Programs Flexible Work Schedules Premium Pay Family Medical Leave
Policies WebTA tips Comp Time for Travel
Annual Leave
Approval Terminal Leave Advanced annual: Limited to the
amount the employee will accrue in the remainder of the leave year.
Restoration
Forfeiture and Restoration of Annual Leave
1. Annual Leave must be scheduled NLT 3 pay periods prior to end of the leave year
2. Cancellation of Annual Leavea. Exigency to Public Business
b. Administrative Errorc. Employee Illnessd. Employee Essential in a National
Emergency
3. Request & Approval to Restore lost AL
Sick Leave
Approval Returning to Federal Service Advanced Sick Leave: A
maximum of 240 hours, even for Family Care sick leave.
Advanced Leave (annual & sick)
Limited
Employees do not have an entitlement to advanced leave.
Waiver for unearned leave.
May Buy Back
May repay with credit hrs.
Family Leave Policies
Family and Medical Leave Act Sick Leave for Family Care &
Bereavement Sick Leave for Adoption Expanded Family and Medical Leave Organ Donation Leave Transfer Program
Sick Leave for Family Care and Bereavement
For Family Member*
62 - Family Friendly Sick Lv in WebTA
Maximum 480 Hours per Leave Year
480 Hrs for Serious Health Condition
104 Hours for General Health Care
May be Advanced up to 240 Hours
SICK LEAVE FOR ADOPTION
Limited to the extent leave is needed for with adoption agencies, social workers, and attorneys; court
proceedings; required travel; and any other activities necessary to allow the adoption to proceed.
Employees may not use sick leave for bonding purposes unless their absence from duty is ordered by the court or the adoption agency.
Sick leave used for adoption is not counted against sick leave for family care and bereavement.
Family Medical Leave Act “FMLA”
Need 1 Year of Federal Service
For Self or Family Member*
12 Weeks of LWOP* Within a 12 Month Period From Invoking the Act
Proof of Serious Health Condition62 – “Sick Leave Used FMLA” in WebTA61 – “Annual Leave Used FMLA”
Leave Transfer Program
1. Personal Medical Emergency
2. Family Medical Emergency
Recipient
Uses all Annual and entitled Sick Leave
24hrs of LWOP or Advanced Leave
Apply within 90 days of medical emergency
Maximum 2087 hours of donated leave for FT
Set aside leave accrued as much as 40 AL and 40 SL
Employee can work while in the Program
Flexible Work Schedules
Tour of Duty
Core Time
Flexible Time
Gliding Time
Meal Time
Maxiflex
Schedule (TOD) 7:30 - 4:00(example)
Core Time 9 a.m. – 3 p.m. Flexible Time Bands 6 a.m. - 9
a.m. & 3 p.m. – 6 p.m. Gliding Time of 1 hour Meal Time ½ hour from 11– 1 Maxiflex Allowed on a case by case
basis
Communication of Pay and Leave Policies
1. Core Times
2. Gliding Time
3. Setting/Changing Schedule (Maxiflex)(In Training)
4. Time sheet responsibilities (turning in, accuracy, audits)
5. Meal time
6. Credit, overtime, comp-time (approval of earning and using)
7. Leave policy (notification of requesting leave, OPM-71)
8. Advancing Leave Policy
9. Flexible Workplace Program
Credit Hours Approval
Employee Requests to Work in Excess of Scheduled TOD (PT)
Supervisor Approves Standing Pre-Approval SES and Intermittents not Eligible
Credit Hours
Maximum balance at end of Pay Period is 24 Hours
Maximum Balance for Part-Time Employee is ¼ of Tour of Duty
Balance is Carried Over from One Leave Year to the Next
Credit Hours Upon Separation from Federal
Service is Paid to Employee at Regular Hourly Rate
Credit Hours Cannot be Earned for Transit Time
Overtime & Comp-Time
Management Directed In Excess of Tour of Duty Exceeds 8 hours in a Day for Part
Time Employees.* Unlimited Amount Can Accrue
Except for Bi-Weekly Limitation 2 Hours Call Back Minimum
Non-Exempt Employees
Have Choice of Overtime or Comp-Time
Paid at 1½ Times Their Regular Rate of Pay
Exempt Employees
Management Decides Between OT & Comp-Time, Except for Employees Earning Less Than the Salary of a GS-10 Step 10 (GS-11-06)
OT Pay is Capped at the Rate of a GS-10 Step 1, or the Hourly Rate of Basic Pay, Whichever is Greater
(GS-12-06)
Training and Premium Pay
No premium pay for training
Federal Holidays – No
Weekends – No
RDO’s – No
No credit timeExceptions: The employees training is required by the agency and the employees performance or continued retention in his or her current position will be adversely affected by non-enrollment in such training. (PIP not IDP)
Time spent by an employee performing work for the agency during periods of training shall be considered hours of work.
Holidays
Full-time Employees (8 hours)
Holiday Premium Pay for FT Employees; OT? Comp? Comp
Travel
"In Lieu of" Holidays
Part Time Employees
Credit Hours
LWOP
Leave Without Pay (LWOP)
Leave Accrual
SCD
WGI’s
Retirement Benefits
Health Benefits
Life Insurance
Time and Attendance Timekeeper Back-up
Timesheets certified
Master Record Schedule
Change of Schedule / SF-52s
Comp-Time use before AL
On-boarding and separations
webTA
Takeover new T&A’s Accounting manual vs stored Changes in Profile and leave balances First and Last pay period accruals Reactivating former employees Less than 90 day appointments Corrected T&As – do not use Local Separating employees – AD-581
Lump Sum
Pay for unused: Annual LeaveCompensatory Time EarnedRestored Annual LeaveCredit Hours
************************************************************
Paid upon: RetirementLeaving Federal service orEntering into active military service
Must pay back if employee returns to Federal service too soon
Things to remember
Full-time/Part-time/TOD- NFC vs. webTA – bidirectional feed
SF-52 for: *change of schedule, extended LWOP, resignations, etc. – timely submission*more than 3 pay periods
Track day limits & NTE Dates Temp Promotion/CTLG LWOP & RTD sent together.
Things to remember
Intermittents
Temporary Appointments-less than 90 days (Earns sick leave only) – use override
If appt extended beyond 90 days, leave accruals credited to beginning of appt. – uncheck override
Leave Cat automatically changes in next full PP following PP in which SCD falls.
Check for Advanced Leave
REE-Minders
Time Off Awards Comp Travel Holidays webTA Credit Time
Comp Time for Travel
SES and Intermittents not eligible Employee Entitlement Supervisor Approves on T&A No limitation on Hours Earned Recorded within 6 pay periods* Forfeited After 26 Pay Periods Can Never be Cashed In Refer to fact sheet*
