PowerPoint Presentation
Check SpellingTo complete a spelling check:Click the Review
tab.Click the Spelling button in the Proofing group.At the Spelling
dialog box, change or ignore errors.Click OK.Spelling dialog
box
Paradigm Publishing, Inc.#ContentsWhen preparing a presentation,
perform a spelling check on text in slides using PowerPoints
spelling feature. The spelling feature compares words in slides in
a presentation with words in its dictionary. If a match is found,
the word is passed over. If a match is not found, the spelling
checker selects the word and offers replacement suggestions. To
perform a spelling check on a PowerPoint presentation, click the
Review tab and then click the Spelling button in the Proofing
group. You can also start the spelling checker by pressing the F7
function key on the keyboard.4Benchmark SeriesMicrosoft PowerPoint
2010 Level 1Chapter 2Modifying a Presentation and Using
HelpPowerPoint 2010Level 1
Unit 1Creating and Formatting PowerPoint Presentations
Chapter 2Modifying a Presentationand Using Help
Paradigm Publishing, Inc.#ContentsWhen preparing a presentation,
you may need to modify a presentation by inserting and deleting
text in slides or finding and replacing specific text. Improve the
quality of your presentation by completing a spelling check to
ensure that the words in your presentation are spelled correctly.
Additional modifications you may need to make to a presentation
include sizing and rearranging placeholders and rearranging,
inserting, deleting, or copying slides. In this chapter, you will
learn how to make these modifications to a presentation as well as
how to preview a presentation and use the Help feature.2Benchmark
SeriesMicrosoft PowerPoint 2010 Level 1Chapter 2Modifying a
Presentation and Using HelpCHECKPOINT 1The Spelling button is
located in which tab?ReviewViewInsertHome
Use this feature to look for specific text in slides in a
presentation.findlocatesearchtrack
Press these keys to select all text in a selected
placeholder.Ctrl + TCtrl + PCtrl + ACtrl + STo copy a placeholder,
hold down this key while dragging the
placeholder.ShiftAltCtrlF1Next QuestionNext QuestionNext
QuestionNext SlideAnswerAnswerAnswerAnswer
Paradigm Publishing, Inc.#ContentsIn Slide Show View, click the
Answer button after you believe that you know the correct answer to
Question 1. The correct answer will be displayed. Click the Next
Question button and Question 2 will appear. Repeat these steps for
the remaining questions. When you have clicked the Answer button
for Question 4, the Next Slide button will appear. Click this
button to advance to the next slide.17Benchmark SeriesMicrosoft
PowerPoint 2010 Level 1Chapter 2Modifying a Presentation and Using
Help
Manage SlidesTo insert a slide in Slide Sorter view:Click the
slide that will immediately precede the new slide.Click the New
Slide button in the Slides group in the Home tab.New Slide
button
Paradigm Publishing, Inc.#ContentsAs you edit a presentation,
you may need to reorganize slides and insert a new slide or delete
an existing slide. You can manage slides in the Slides/Outline pane
or in Slide Sorter view. Switch to Slide Sorter view by clicking
the Slide Sorter button in the view area on the Status bar or by
clicking the View tab and then clicking Slide Sorter in the
Presentation Views group. Click the slide that will immediately
precede the new slide and then click the New Slide button in the
Slides group.
Delete a slide in Normal view by clicking the slide miniature in
the Slides/Outline pane and then pressing the Delete key. You can
also delete a slide by switching to Slide Sorter view, clicking the
slide miniature, and then pressing the Delete key.18Benchmark
SeriesMicrosoft PowerPoint 2010 Level 1Chapter 2Modifying a
Presentation and Using HelpCheck Spellingcontinuedcontinues on next
slideButtonFunctionIgnoreSkips that occurrence of the word.Ignore
AllSkips that occurrence of the word and all other occurrences of
the word in slides.ChangeReplaces selected word in slide with
selected word in Suggestions list box.Change AllReplaces selected
word in slide with selected word in Suggestions list box and all
other occurrences of the word.
Paradigm Publishing, Inc.#ContentsThe options available in the
Spelling dialog box are described in the tables in this slide and
the next slide.5Benchmark SeriesMicrosoft PowerPoint 2010 Level
1Chapter 2Modifying a Presentation and Using Help
Use HelpTo use the Help feature:Click the Microsoft PowerPoint
Help button.Type a topic or feature.Press Enter.Click the desired
topic.Microsoft PowerPoint Help button
Paradigm Publishing, Inc.#ContentsMicrosoft PowerPoint includes
a Help feature that contains information about PowerPoint features
and commands. This on-screen reference manual is similar to Windows
Help and the Help features in Word, Excel, and Access. Click the
Microsoft PowerPoint Help button (the circle with the question
mark) located in the upper right corner of the screen or press the
keyboard shortcut F1 to display the PowerPoint Help window. In this
window, type a topic, feature, or question in the Search text box
and then press the Enter key. Topics related to the search text
display in the PowerPoint Help window. Click a topic that interests
you.
If the topic window contains a Show All hyperlink in the upper
right corner, click this hyperlink and the topic options expand to
show additional help information related to the topic. When you
click the Show All hyperlink, it becomes the Hide All
hyperlink.28Benchmark SeriesMicrosoft PowerPoint 2010 Level
1Chapter 2Modifying a Presentation and Using HelpCHECKPOINT 2To
copy a slide in Slide Sorter view, hold down this key while
dragging the slide.F1AltShiftCtrl
Dividing a presentation into these allows you to easily navigate
and edit slides within a
presentation.groupsdocumentspagessections
To select adjacent slides, click the first slide in the
Slides/Outline pane, hold down this key, and then click the last
slide.F1AltShiftCtrlPress this keyboard shortcut to display the
PowerPoint Help window.F1F2F8F9Next QuestionNext QuestionNext
QuestionNext SlideAnswerAnswerAnswerAnswer Paradigm Publishing,
Inc.#Contents32Benchmark SeriesMicrosoft PowerPoint 2010 Level
1Chapter 2Modifying a Presentation and Using Help
Manage Text in Slidescontinuedplaceholder Click placeholder text
and the insertion point is positioned inside the placeholder, the
default text is removed, and the placeholder is selected.
Paradigm Publishing, Inc.#ContentsText in a slide is positioned
inside of a placeholder. Slide layouts provide placeholders for
text and generally display with a message suggesting the type of
text to be entered in the slide. For example, the Title and Content
slide layout contains a placeholder with the text Click to add
title and another with the text Click to add text. 8Benchmark
SeriesMicrosoft PowerPoint 2010 Level 1Chapter 2Modifying a
Presentation and Using Help
Manage Text in SlidescontinuedTo find text:Click the Find button
in the Editing group in the Home tab.Type the text for which you
are searching in the Find what text box.Click the Find Next
button.Click OK.Find what text box
Paradigm Publishing, Inc.#ContentsUse the find feature to look
for specific text in slides in a presentation. Use the find and
replace feature to look for specific text in slides in a
presentation and replace with other text. Begin a find by clicking
the Find button in the Editing group in the Home tab. This displays
the Find dialog box shown in this slide. In the Find what text box,
type the text that you want to find and then click the Find Next
button. Continue clicking this button until a message displays
telling you that the search is complete. At this message, click
OK.9Benchmark SeriesMicrosoft PowerPoint 2010 Level 1Chapter
2Modifying a Presentation and Using Help
Manage Text in SlidescontinuedTo replace text:Click the Replace
button in the Editing group in the Home tab.Type the text for which
you are searching in the Find what text box.Press the Tab key.Type
the replacement text in the Replace with text box.Click the Replace
All button.Click OK.Replace with text box
Paradigm Publishing, Inc.#ContentsUse options at the Replace
dialog box shown in this slide to search for text and replace it
with other text. Display this dialog box by clicking the Replace
button in the Home tab. Type the text you want to find in the Find
what text box, press the Tab key, and then type the replacement
text in the Replace with text box. Click the Find Next button to
find the next occurrence of the text or click the Replace All
button to replace all occurrences in the presentation.10Benchmark
SeriesMicrosoft PowerPoint 2010 Level 1Chapter 2Modifying a
Presentation and Using Help
Manage Text in SlidescontinuedMatch case check box Insert a
check mark in the Match case check box to specify that the text
should exactly match the case of the text entered in the Find what
text box.
Paradigm Publishing, Inc.#ContentsFor example, if you search for
Planning, PowerPoint will stop at Planning but will not stop at
planning or PLANNING.11Benchmark SeriesMicrosoft PowerPoint 2010
Level 1Chapter 2Modifying a Presentation and Using Help
Manage Text in SlidescontinuedFind whole words only check
boxInsert a check mark in the Find whole words only check box to
specify that the text is a whole word and not part of a word.
Paradigm Publishing, Inc.#ContentsFor example, if you search for
plan, and did not check the Find whole words only option,
PowerPoint would stop at explanation, planned, planet, and so
on.12Benchmark SeriesMicrosoft PowerPoint 2010 Level 1Chapter
2Modifying a Presentation and Using Help
Manage Text in SlidescontinuedTo move text:Select the desired
text.Click the Cut button in the Clipboard group in the Home
tab.Position the insertion point where you want the text
inserted.Click the Paste button in the Clipboard group in the Home
tab.Paste button
Paradigm Publishing, Inc.#ContentsWith buttons in the Clipboard
group in the Home tab and also with shortcut menu options, you can
cut, copy, and/or paste text in slides. For example, to move text
in a slide, click once in the placeholder containing the text to be
moved, select the text, and then click the Cut button in the
Clipboard group. Position the insertion point where you want the
text inserted and then click the Paste button in the Clipboard
group.
To cut and paste with the shortcut menu, select the text you
want to move, right-click the text, and then click Cut at the
shortcut menu. Position the insertion point where you want the text
inserted, right-click the location, and then click Paste at the
shortcut menu. Complete similar steps to copy and paste text except
click the Copy button instead of the Cut button or click the Copy
option at the shortcut menu instead of the Cut option.13Benchmark
SeriesMicrosoft PowerPoint 2010 Level 1Chapter 2Modifying a
Presentation and Using Help
Manage Text in SlidescontinuedTo move text in the Slides/Outline
pane:Click the Outline pane.Position the mouse pointer on the slide
icon or bullet.Hold down the left mouse button.Drag the arrow
pointer to the desired location.Release the mouse button.Drag the
arrow pointer to the desired location.
Paradigm Publishing, Inc.#ContentsYou can use the mouse to move
text in the Slides/Outline pane with the Outline tab selected. To
do this, position the mouse pointer on the slide icon or bullet at
the left side of the text until the arrow pointer turns into a
four-headed arrow. Hold down the left mouse button, drag the arrow
pointer (a thin horizontal line displays) to the desired location,
and then release the mouse button.
If you position the arrow pointer on the slide icon and then
hold down the left mouse button, all of the text in the slide is
selected. If you position the arrow pointer on the bullet and then
hold down the left mouse button, all text following that bullet is
selected.
Dragging selected text with the mouse moves the selected text to
a new location in the presentation. You can also copy selected
text. To do this, click the slide icon or click the bullet to
select the desired text. Position the arrow pointer in the selected
text, hold down the Ctrl key, and then the left mouse button. Drag
the arrow pointer (displays with a light gray box and a plus sign
attached) to the desired location, release the mouse button, and
then release the Ctrl key.14Benchmark SeriesMicrosoft PowerPoint
2010 Level 1Chapter 2Modifying a Presentation and Using Help
Manage Text in SlidescontinuedTo increase or decrease the size
of a placeholder:Position the arrow pointer on a sizing handle.Drag
the placeholder border to the desired size.sizing handle
Paradigm Publishing, Inc.#ContentsClick inside a placeholder to
select it and white sizing handles and a green rotation handle
display around the placeholder border. With the sizing handles, you
can increase or decrease the size of the placeholder. Increase or
decrease the size of a placeholder by positioning the arrow pointer
on a sizing handle until the pointer turns into a double-headed
arrow and then dragging the placeholder border to the desired size.
15Benchmark SeriesMicrosoft PowerPoint 2010 Level 1Chapter
2Modifying a Presentation and Using Help
Manage Text in SlidescontinuedTo move a placeholder:Position the
arrow pointer on the placeholder.Hold down the left mouse
button.Drag the outline of the placeholder to the desired
position.Release the mouse button.outline of the placeholder
Paradigm Publishing, Inc.#ContentsYou can also move a
placeholder by dragging it with the mouse. To move a placeholder,
position the arrow pointer on the placeholder border until the
arrow pointer displays with a four-headed arrow attached. Hold down
the left mouse button, drag the outline of the placeholder to the
desired position, and then release the mouse button.
Dragging a selected placeholder with the mouse moves the
placeholder. To copy a placeholder, hold down the Ctrl key while
dragging the placeholder. When the outline of the placeholder is in
the desired position, release the mouse button, and then release
the Ctrl key. If you make a change to the size and/or location of a
placeholder, click the Reset button in the Slides group in the Home
tab to return the formatting of the placeholder back to the
default.16Benchmark SeriesMicrosoft PowerPoint 2010 Level 1Chapter
2Modifying a Presentation and Using Help
Manage SlidescontinuedTo move a slide in Slide Sorter view:Click
the desired slide.Position the arrow pointer on the selected
slide.Hold down the left mouse button.Drag to the location where
you want the slide moved.Release the mouse button.Drag to the
location.
Paradigm Publishing, Inc.#ContentsMove slides in a presentation
in Slide Sorter view or Normal view. In Slide Sorter view, click
the desired slide and then position the mouse pointer on the
selected slide. Hold down the left mouse button, drag with the
mouse until a thin vertical line displays in the desired location,
and then release the mouse button.19Benchmark SeriesMicrosoft
PowerPoint 2010 Level 1Chapter 2Modifying a Presentation and Using
Help
Manage SlidescontinuedTo copy a slide in Slide Sorter
view:Position the arrow pointer in the slide.Hold down the Ctrl key
and then the left mouse button.Drag to the location where you want
the slide copied.Release the mouse button and then the Ctrl
key.Drag to the location where you want the slide copied.
Paradigm Publishing, Inc.#ContentsSlides in some presentations
may contain similar text, objects, and formatting. Rather than
create a new slide, consider copying a slide. To do this, display
the presentation in either Slide Sorter view or in Normal view with
the Slides tab selected in the Slides/Outline pane. Position the
arrow pointer in the slide, hold down the Ctrl key and then the
left mouse button. Drag to the location where you want the slide
copied, then release the mouse button and then the Ctrl
key.20Benchmark SeriesMicrosoft PowerPoint 2010 Level 1Chapter
2Modifying a Presentation and Using Help
Manage SlidescontinuedTo copy a slide between
presentations:Click the slide you want to copy.Right-click and then
click the Copy option at the shortcut menu.Open the presentation in
which the slide is to be copied.Click in the location where you
want the slide positioned.Right-click and then click the Paste
option at the shortcut menu.Copy option
Paradigm Publishing, Inc.#ContentsYou can copy slides within a
presentation as well as between presentations. To copy a slide,
click the slide that you want to copy (either in Slide Sorter view
or in Normal view with the Slides tab selected in the
Slides/Outline pane) and then click the Copy button in the
Clipboard group in the Home tab. Open the presentation into which
the slide is to be copied (in either Slide Sorter view or Normal
view with the Slides tab selected in the Slides/Outline pane).
Click in the location where you want the slide positioned and then
click the Paste button. The copied slide will take on the design
theme of the presentation into which it is copied.21Benchmark
SeriesMicrosoft PowerPoint 2010 Level 1Chapter 2Modifying a
Presentation and Using Help
Manage SlidescontinuedTo duplicate slides:Select the desired
slides in the Slides/Outline pane.Click the New Slide button arrow
in the Slides group in the Home tab.Click the Duplicate Selected
Slides option at the drop-down list.Duplicate Selected Slides
option
Paradigm Publishing, Inc.#ContentsYou can also copy slides in a
presentation using the Duplicate Selected Slides option from the
New Slide button drop-down list or by clicking the Copy button
arrow and then clicking Duplicate at the drop-down list. In
addition to duplicating slides, you can use the Duplicate option
from the Copy button drop-down list to duplicate a selected object
such as a placeholder in a slide.
You can duplicate a single slide or selected slides. To select
adjacent slides, click the first slide in the Slides/Outline pane,
hold down the Shift key, and then click the last in the sequence.
To select nonadjacent slides, hold down the Ctrl key while clicking
each desired slide.22Benchmark SeriesMicrosoft PowerPoint 2010
Level 1Chapter 2Modifying a Presentation and Using Help
Manage SlidescontinuedTo reuse slides:Click the New Slide button
arrow in the Slides group in the Home tab.Click the Reuse Slides
option.continues on next slideReuse Slides option
Paradigm Publishing, Inc.#ContentsPowerPoint provides another
method for copying slides from one presentation to another. Click
the New Slide button arrow and then click the Reuse Slides option
at the drop-down list. The Reuse Slides task pane displays at the
right side of the screen as shown in the next slide. 23Benchmark
SeriesMicrosoft PowerPoint 2010 Level 1Chapter 2Modifying a
Presentation and Using Help
Manage SlidescontinuedClick the Browse button.Click the Browse
File option.Navigate to the desired folder.Double-click the desired
presentation.Click the desired slide in the Reuse Slides task
pane.Reuse Slides task pane
Paradigm Publishing, Inc.#ContentsThis slide continues from the
previous slide and lists the steps to reuse slides. At the Reuse
Slides task pane, click the Browse button, click Browse File at the
drop-down list, and the Browse dialog box displays. At this dialog
box, navigate to the desired folder and then double-click the
desired presentation. This inserts the presentation slides in the
Reuse Slides task pane. Click a slide in the Reuse Slides task pane
to insert it in the currently open presentation.
By default, the slides you insert from the Reuse Slides task
pane into the currently open presentation take on the formatting of
the current presentation. If you want the slides to retain their
original formatting when inserted in the presentation, insert a
check mark in the Keep source formatting check box located toward
the bottom of the Reuse Slides task pane.24Benchmark
SeriesMicrosoft PowerPoint 2010 Level 1Chapter 2Modifying a
Presentation and Using Help
Create Sections within a PresentationcontinuedTo rename a
section:Right-click the section title bar.Click the Rename Section
option at the shortcut menu.Rename Section option
Paradigm Publishing, Inc.#ContentsBy default, the section title
name is Untitled Section. Rename a section by right-clicking the
section title bar in the Slides/Outline pane and then clicking
Rename Section at the shortcut menu.
You can also rename a section by clicking the Section button in
the Slides group in the Home tab and then clicking Rename Section
at the drop-down list. You can remove, move, collapse, and expand
sections with options in the Section button drop-down list or by
right-clicking the section title bar and then clicking the desired
option.26Benchmark SeriesMicrosoft PowerPoint 2010 Level 1Chapter
2Modifying a Presentation and Using Help
Create Sections within a PresentationcontinuedTo print a
section:Click the File tab.Click the Print tab.Click the first
gallery in the Settings category.Click the desired section in the
drop-down list.Click the Print button.section
Paradigm Publishing, Inc.#ContentsWhen you create sections
within a presentation, you can print only desired sections within
the presentation. To print a section in a presentation, click the
File tab, click the Print tab, click the first gallery in the
Settings category, click the desired section in the drop-down list,
and then click the Print button.27Benchmark SeriesMicrosoft
PowerPoint 2010 Level 1Chapter 2Modifying a Presentation and Using
Help
Use HelpcontinuedTo display the Help tab Backstage view:Click
the File tab.Click the Help tab.Help tab Backstage view
Paradigm Publishing, Inc.#ContentsThe Help tab Backstage view,
shown in this slide, contains an option for displaying the
PowerPoint Help window as well as other options. Display this view
by clicking the File tab and then clicking the Help tab. Click the
Microsoft Office Help button in the Support category to display the
PowerPoint Help window and click the Getting Started button to
access the Microsoft website that displays information about
getting started with PowerPoint 2010.
Click the Contact Us button in the Support category and the
Microsoft Support website displays. Click the Options button in the
Tools for Working With Office category and the PowerPoint Options
dialog box displays with options for customizing PowerPoint. Click
the Check for Updates button and the Microsoft Update website
displays with information on available updates. The right side of
the Help tab Backstage view displays information about Office and
PowerPoint.29Benchmark SeriesMicrosoft PowerPoint 2010 Level
1Chapter 2Modifying a Presentation and Using HelpUse
HelpcontinuedWhen you position the mouse pointer on a button, a
ScreenTip displays with information about the button. With the
ScreenTip visible, press the F1 function key on your keyboard and
the PowerPoint Help window opens and displays information about the
specific button.
Paradigm Publishing, Inc.#ContentsSome button ScreenTips display
with the message Press F1 for more help. that is preceded by an
image of the Help button. Benchmark SeriesMicrosoft PowerPoint 2010
Level 130Chapter 2Modifying a Presentation and Using Help
Use HelpcontinuedHelp button Some dialog boxes, as well as the
Backstage view, contain a Help button you can click to display a
help window with specific information about the dialog box or
Backstage view.
Paradigm Publishing, Inc.#ContentsAfter reading and/or printing
the information, close a dialog box by clicking the Close button
located in the upper right corner of the dialog box or close the
Backstage view by clicking the File tab or clicking any other tab
in the ribbon.31Benchmark SeriesMicrosoft PowerPoint 2010 Level
1Chapter 2Modifying a Presentation and Using HelpModifying a
Presentation and Using HelpCheck spellingInsert and delete text in
slidesFind and replace text in slidesCut, copy, and paste text in
slidesRearrange text in the Slides/Outline paneSize and rearrange
placeholdersInsert, delete, move, and copy slidesCopy slides
between presentationsDuplicate slidesReuse slidesUse the Help
featureSummary of Presentation Concepts
Paradigm Publishing, Inc.#Contents33Benchmark SeriesMicrosoft
PowerPoint 2010 Level 1Chapter 2Modifying a Presentation and Using
Help
