© Paradigm Publishing, Inc. 1. 2 Excel 2010 Level 1 Unit 1Preparing and Formatting a Worksheet Chapter 3Formatting an Excel Worksheet

Contents© Paradigm Publishing, Inc. 1

© Paradigm Publishing, Inc. 2 Contents

Excel 2010

Level 1

Unit 1 Preparing and Formatting a Worksheet

Chapter 3 Formatting an Excel Worksheet


Formatting an Excel Worksheet

Change Column Width Change Row Height Insert Rows Insert Columns Delete Cells, Rows, or

Columns Clear Data in Cells CHECKPOINT 1

Quick Links to Presentation Contents

Apply Formatting Apply a Theme Format Numbers Use the Format Cells Dialog Box Format with Format Painter Hide and Unhide Columns and/

or Rows CHECKPOINT 2


Change Column Width

To change column width:1. Drag the column boundary.

column boundary


Change Column Width…continued

To change column width of selected adjacent columns:1. Select the desired columns.2. Drag one of the column boundaries within the

selected columns.

column boundary


Change Column Width…continued

To change column width at the Column Width dialog box:1. Click the Format button.2. Click the Column Width

option at the drop-down list.

3. Type the desired width.4. Click OK.

Column Width dialog box


Change Row Height

To change row height:1. Drag the row boundary.

row boundary


Change Row Height…continued

To change row height of selected adjacent rows:1. Select the desired rows.2. Drag one of the row

boundaries within the selected rows.

row boundary


Change Row Height…continued

To change row height at the Row Height dialog box:1. Click the Format button.2. Click the Row Height

option at the drop-down list.

3. Type the desired height.4. Click OK. Row Height

dialog box


Insert Rows

To insert a row with the Insert button:1. Select the row below

where the row is to be inserted.

2. Click the Insert button in the Cells group in the Home tab.

Insert button


Insert Rows…continued

To insert a row with the Insert Sheet Rows option:1. Select the row below

where the row is to be inserted.

2. Click the Insert button arrow in the Cells group in the Home tab.

3. Click the Insert Sheet Rows option.

Insert Sheet Rows option


Insert Rows…continued

To insert a row at the Insert dialog box:1. Click the Insert button

arrow in the Cells group in the Home tab.

2. Click the Insert Cells option.

3. Click the Entire row option in the Insert dialog box.

4. Click OK.

Insert Cells option


Insert Columns

To insert a column with the Insert Sheet Columns option:1. Select the column to the

right where the column is to be inserted.

2. Click the Insert button arrow in the Cells group in the Home tab.

3. Click the Insert Sheet Columns option.

Insert Sheet Columns option


Insert Columns…continued

To insert a column at the Insert dialog box:1. Click the Insert button


2. Click the Insert Cells option.

3. Click the Entire column option in the Insert dialog box.

4. Click OK.

Entire column option


Delete Cells, Rows, or Columns

To delete a cell:1. Make the cell active.2. Click the Delete button


3. Click the Delete Cells option at the drop-down list.

4. At the Delete dialog box, specify what you want deleted.

5. Click OK.

Delete dialog box


Clear Data in Cells

To clear data in cells:1. Select the desired cells.2. Click the Clear button in

the Editing group in the Home tab.

3. Click the Clear Contents option at the drop-down list.

Clear Contents option


CHECKPOINT 11) To display the Column Width

dialog box, click the Format button in this tab.a. Fileb. Homec. Insertd. Page Layout

3) By default, a column is inserted here in relation to the column containing the active cell.a. to the topb. to the bottomc. to the rightd. to the left

2) A vertical inch contains approximately how many points?a. 12b. 24c. 48d. 72

4) To delete cell contents but not the cell, make the cell active and then press this key.a. Enterb. Tabc. Insertd. Delete

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Apply Formatting

Font group

You can apply a variety of formatting to cells in a worksheet with buttons in the Font group in the Home tab.


Apply Formatting…continued

To change the font:1. Make the desired

cell active or select the desired cells.

2. Click the Font button arrow in the Font group in the Home tab.

3. Scroll down the drop-down gallery, and then click the desired font.

Font button arrow



To add a border:1. Make the desired


2. Click the Borders button arrow in the Font group in the Home tab.

3. Click the desired option at the drop-down list.

Borders button arrow



To apply fill color:1. Make the desired cell active or select the desired cells.2. Click the Fill Color button arrow in the Font group in

the Home tab.3. Click the desired color option.

Fill Color button arrow



To change the font color:1. Make the desired cell

active or select the desired cells.

2. Click the Font Color button arrow in the Font group in the Home tab.

3. Click the desired color at the drop-down color palette. Font Color

button arrow



Mini toolbar

Double-click in a cell and then select data within the cell and the Mini toolbar displays in a dimmed fashion above the selected data.



Alignment group

Enter words or text combined with numbers in a cell and the text is aligned at the left edge of the cell.

Enter numbers in a cell and the numbers are aligned at the right side of the cell.



To merge each row of the selected cells:1. Select the desired cells.2. Click the Merge &

Center button arrow in the Alignment group in the Home tab.

3. Click the Merge Across option at the drop-down list.

Merge Across option



To rotate text:1. Make the desired cell


2. Click the Orientation button in the Alignment group in the Home tab.

3. Click the desired option at the drop-down list.

Orientation button


Apply a Theme

To apply a theme:1. Click the Page Layout

tab.2. Click the Themes button

in the Themes group.3. Click the desired theme

at the drop-down gallery.

Themes button


Format Numbers

To format numbers using the Number Format button:1. Make the desired


2. Click the Number Format button arrow in the Number group in the Home tab.

3. Click the desired number format at the drop-down list.

Number Format button arrow


Format Numbers…continued

To format numbers using the Format Cells dialog box:1. Make the desired cell


2. Click the Number group dialog box launcher in the Home tab.

3. Click the desired number format at the Number tab.

4. Click OK.

Number tab


Format Numbers…continued

continues on next slide…

Click this category To apply this number formatting

NumberSpecify number of decimal places and whether or not a thousand separator should be used; choose the display of negative numbers; right-align numbers in cell.

CurrencyApply general monetary values; dollar sign is added as well as commas and decimal points, if needed; right-align numbers in cell.

AccountingLine up the currency symbol and decimal points in a column; add dollar sign and two digits after a decimal point; right-align numbers in cell.

DateDisplay date as date value; specify the type of formatting desired by clicking an option in the Type list box; right-align date in cell.

TimeDisplay time as time value; specify the type of formatting desired by clicking an option in the Type list box; right-align time in cell.


Format Numbers…continuedClick this category To apply this number formatting

PercentageMultiply cell value by 100 and display result with a percent symbol; add decimal point followed by two digits by default; number of digits can be changed with the Decimal places option; right-align number in cell.

Fraction Specify how fraction displays in cell by clicking an option in the Type list box; right-align fraction in cell.

ScientificUse for very large or very small numbers. Use the letter E to tell Excel to move a decimal point a specified number of positions.

Text Treat number in cell as text; number is displayed in cell exactly as typed.

SpecialChoose a number type, such as Zip Code, Phone Number, or Social Security Number in the Type option list box; useful for tracking list and database values.

Custom Specify a numbering type by choosing an option in the Type list box.


Use the Format Cells Dialog Box

To align and indent data in cells:1. Make the desired cell


2. Click the Alignment group dialog box launcher in the Home tab.

3. Select the desired options in the Format Cells dialog box at the Alignment tab.

4. Click OK.

Alignment tab


Use the Format Cells Dialog Box…continued

To change the font:1. Make the desired cell


2. Click the Font group dialog box launcher in the Home tab.

3. Select the desired options in the Format Cells dialog box at the Font tab.

4. Click OK.Font tab



To add borders to cells:1. Make the desired cell active

or select the desired cells.2. Click the Borders button

arrow in the Font group in the Home tab.

3. Click the More Borders option at the drop-down list.

4. Use the options in the dialog box at the Border tab to apply the desired border.

5. Click OK.

Border tab



To add shading to cells:1. Make the desired cell active

or select the desired cells.2. Click the Format button in

the Cells group in the Home tab.

3. Click the Format Cells option at the drop-down list.

4. Use the options in the dialog box at the Fill tab to apply the desired shading.

5. Click OK.

Fill tab


Format with Format Painter

To format with the Format Painter:1. Select the cell with the

desired formatting.2. Click the Format Painter

button in the Clipboard group in the Home tab.

3. Click the cell or selected cells to which you want the formatting applied.

Format Painter button


Hide and Unhide Columns and/or Rows

To hide rows or columns:1. Select the rows or

columns.2. Click the Format button

in the Cells group in the Home tab.

3. Point to the Hide & Unhide option.

4. Click the Hide Rows or Hide Columns option.

Format button


Hide and Unhide Columns and/or Rows…continued

To unhide rows or columns:1. Select the rows above

and below the hidden row or the columns to the left and the right of the hidden column.

2. Click the Format button in the Cells group in the Home tab.

3. Point to the Hide & Unhide option.

4. Click the Unhide Rows or Unhide Columns option.

Hide & Unhide option


CHECKPOINT 21) You can apply a variety of

formatting with buttons in this group in the Home tab.a. Fontb. Editingc. Formulasd. Formatting

3) This is a set of formatting choices that includes fonts, colors, and effects.a. textureb. trialc. trendd. theme

2) When you select data this displays in a dimmed fashion above the selected data.a. Format toolbarb. Highlight barc. Mini toolbard. Font bar

4) When you click the Format Painter button, the mouse pointer displays with this attached.a. paintbrushb. white arrowc. black arrowd. crosshairs

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Formatting an Excel Worksheet

Change column widths Change row heights Insert rows and columns in a worksheet Delete cells, rows, and columns in a worksheet Clear data in cells Apply formatting to data in cells Apply formatting to selected data using the Mini toolbar Preview a worksheet Apply a theme and customize the theme font and color Format numbers Repeat the last action Automate formatting with Format Painter Hide and unhide rows and columns

Summary of Presentation Concepts

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© Paradigm Publishing, Inc. 1. 2 Excel 2010 Level 1 Unit 1Preparing and Formatting a Worksheet Chapter 3Formatting an Excel Worksheet