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Integrated Planning and Resource Management (IPRM) Administrative Priorities Team (APT) Update on the work of the team June 2013 Presenters: Antonio AraujoPamela Cant Ray DarlingJan Basso. presentation overview - PowerPoint PPT Presentation
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Integrated Planning and Resource Management (IPRM)
Administrative Priorities Team (APT)Update on the work of the team
June 2013
Presenters:Antonio Araujo Pamela CantRay Darling Jan Basso
PRESENTATION OVERVIEWn Inform Leadership Group of Administrative Priorities Team
membership and mandate
n Review the work done to date by the Administrative Priorities Team
n Outline next steps
n Provide examples of the creation of Administrative Program Lists
n Answer questions
ADMINISTRATIVE PRIORITIES TEAM Co-Chairs: Antonio Araujo Ray Darling
n Members: Jan BassoHelen Paret
Peter Baxter Nela Petkovic
Pamela CantDebbie Thayer
Holly CoxColleen Willard-Holt
Dan Dawson Sally Gray
Mark Dettweiler Vera FesnakKatarina Loncar Mary KellySherry Palmer Greg SennemaAlicia Appleby Seth Warren
Project Support Coordinator: Wayne Steffler Administrative and Logistical Support: Anne Diegel
MANDATE OF THE ADMINISTRATIVE PRIORITIES TEAM
To recommend to the Planning Task Force:
• (i) A definition of an Administrative Program;
• (ii) Criteria and weightings for the assessment of Laurier administrative programs;
• (iii) A template aligned with the selected criteria, including a series of questions to support the criteria;
• (iv) Assessments based on the approved template of all assigned administrative programs to support the classification of each program into one of the categories established by the Planning Task Force. The highest-ranking programs, as evaluated by the program review process, will be eligible for increased resources, whereas the lowest-ranking programs will be candidates for phasing out, subject to review.
ADMINISTRATIVE PRIORITIES TEAM WORK TO DATE
n Election of Co-Chairs
n Creation and approval of Decision Protocol Procedure
n Creation and approval of “Administrative Program” definition
n Creation and approval of Ground Rules for Committee
n Creation and approval of Decision Criteria and Weights
n Creation of AdmPT Timeline
n Creation of Administrative Program Guide for creating lists
n Distribution of Program List Guide
ADMINISTRATIVE PRIORITIES TEAM NEXT STEPS
n June: Program List Form Distribution and TrainingDevelop Administrative Program Template
n July: Finalize Administrative Programs List for Approval by PTF
Finalize Administrative Program Template
n August-February:Submission of Administrative Program
Templates for Program Areas
Review and Score Submissions
n March: Finalize Scores and CategorizationReport Development
n April: Final Report to PTF
DEFINING ADMINISTRATIVE PROGRAMS
AN ADMINISTRATIVE PROGRAM IS:
A common set of activities that can be discretely defined, has clear and definable clientele, and consumes resources
Most administrative departments will have a more than one and less than 10 programs
ADMINISTRATIVE PROGRAMS INCLUDE:
Administrative functions (IT, Finance, HR etc.) Academic and Student Support Functions
(Residence, Counselling, TSS, Registrar, etc.) Dean’s and VP office functions Library Co-op
ADMINISTRATIVE PROGRAM COSTS
Managers, Directors, AVPs and admins who oversee/support multiple programs will be included as inputs/costs to the programs when completing the templates
These costs will be spread over the programs they oversee/support
ACADEMIC PROGRAMS INCLUDE: Courses/programs for credit Practicum, AQ Courses Research Centres/Institutes
*labs and admin support for academic programs are included as inputs/costs when completing templates
QUESTIONS TO ASK WHEN DEFINING PROGRAMS:
What are the key identifiable functions in my department?
Could they exist on a standalone basis? Do they have clear, definable clientele? Do they consume resources? Produce
revenue?
SAMPLE - HR PROGRAMSAdministrative Program Name
Index Code(s)
Payroll & HR Records 8025
Human Resource Information Systems 8025
Learning & Organizational Development and Employee Recognition 8026
Labour & Employee Relations 8025; 8027
Recruitment & Onboarding 8025; 8026
Compensation & Job Evaluation 8025
Pension & Retirement Services 8025; 7965
Employee Benefits 8025; 8015; 8010; 8011; 8016
Employee Health and Wellness 8025
SAMPLE - CO-OP & CAREER CENTRE PROGRAMSAdministrative Program Name
Index Code(s)
Arts Co-op 6202; 824380
Science Co-op 6202; 824380
SBE Co-op 6202; 7259; 824380
Career Centre – Career Development Programs and Services, Students and Alumni
7206; 7205; 7251
Career Centre - Employer Relations and Recruitment 7206; 7205; 7251
Career Centre - Partnerships for Employment Career and Job Fairs 829518; 829535
Career Centre - Graduate Survey 7206
QUESTIONS?