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Implementation by Public BodiesImplementation by Public Bodies

Framing the ChallengesFraming the Challenges

JakartaJakarta

5 March 20125 March 2012

Toby MendelToby MendelExecutive DirectorExecutive Director

Implementation: Key ElementsImplementation: Key Elements

• Core Activities• Institutional Structures• Systems• Training• Communications

Implementation: Core ActivitiesImplementation: Core Activities

• Standard Operating Procedures (SOPs)Standard Operating Procedures (SOPs)– Formal document setting out structures and systemsFormal document setting out structures and systems

– Not that common around the worldNot that common around the world

• Action Plan/ManualAction Plan/Manual– One or two documentsOne or two documents

– Master plan: who is responsible and timelinesMaster plan: who is responsible and timelines

– Manual: translate plan into simple instructions for staffManual: translate plan into simple instructions for staff

• Review other LawsReview other Laws

• Mainstreaming: incentives/sanctionsMainstreaming: incentives/sanctions

Implementation: Institutional StructuresImplementation: Institutional Structures

• Information Officers (PPIDs)– Lead officials– May be responsible for more or less, depending on system– Ideally, high-level and lead on most issues (e.g. including Action Plan)– Not the same as press officers– Networking

• Nodal Points– No real equivalent in Indonesia – MOIC to some extent– Tunisia: Inter-Ministerial Committee; Egypt: Supreme Council– India: DoPT; Canada: MoJ

Implementation: SystemsImplementation: Systems

• Proactive Disclosure

• Processing Requests

• Internal Appeals

• Record Management

• Reporting (Annual)

• Monitoring and Evaluation

Implementation: TrainingImplementation: Training

• Huge Task: need to prioritise

• Dedicated training for PPIDs

• Training of trainers

• Build modules into ongoing training programmes

• Plan for ensuring comprehensive training

• Other levels: school/university

Implementation: CommunicationsImplementation: Communications

• Internal– Need system to ensure staff informed about law and key updates– High-profile support, e.g. messages from Minister

• External– All public bodies should play a role here– Many have natural outreach systems (e.g. health and education)– Also central leadership: e.g. guide for requesters, high-profile public

events: target different sectors (e.g. business)– Liaise with civil society on this

Implementation: Role of Civil SocietyImplementation: Role of Civil Society

• Inherent tension in relations with government

• Areas of support/contribution– Training

– Awareness-raising

– Monitoring and evaluation

Final CommentsFinal Comments

• Huge set of tasks: need to prioritiseHuge set of tasks: need to prioritise

• StudyStudy– Many being tackled by better practice public bodiesMany being tackled by better practice public bodies

– Much still remains to be doneMuch still remains to be done

• Key Need: Central Plans (Action Plan) to guide work going Key Need: Central Plans (Action Plan) to guide work going forwardforward

Thank YouThank You

toby@law-democracy.org

www.law-democracy.org