© Crown copyright 2006 Primary National Strategy Pupil Tracking Systems Tutorial © Crown Copyright 2006

© Crown copyright 2006

PrimaryNational StrategyPupil Tracking Systems

Tutorial

© Crown Copyright 2006


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Pupil tracking

• The following presentation is intended to support the implementation of effective pupil tracking systems as promoted through the Primary National Strategy at whole school, class teacher and local authority level

• For each example there is a simple explanation followed by some prompts to support discussions on their effective use


Pupil tracking linked to expectations

Developing the capacity of the School Leadership Team through:

• Using data to track pupil progress and set expectations for each year group throughout the year

• Mapping and planning the use of appropriate interventions

• Analyse children’s work and assessments to identify high-value curricular targets

• Link the above to whole school professional development, including relevant subject specific support


Pupil tracking linked to expectations

Developing effective use of pupil tracking systems

• Whole school overview - to provision map interventions and set targets for improvement

• Class teacher – for professional dialogue to tackle barriers to learning and accelerate the progress of target groups

• Local Authority – to challenge what can and should be achieved and deploy resources more effectively

N.B., the shaded area indicates the approximate expected end-of-year NC levels for each year group Enter children’s names based on Teacher Assessment and, where appropriate, end-of-year National tests

NC Level 1 NC Level 2 NC Level 3 NC Level 4 NC Level 5 Working towards Level 1 lower secure upper lower secure upper lower secure upper lower secure upper lower secure upper

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

NB Not secure within the NC level so may require additional intervention to ensure progress towards a secure Level 4 at the end of KS2

Whole School

Grey areas indicate the minimum end of year

expectation for children to be on track to achieve Level

4+ by end of Key Stage 2

Yellow areas highlight that children achieving here may still require additional intervention

to ensure progress towards a secure Level

4+ at the end of Key Stage 2

Possible Target Group identified for additional

intervention to accelerate their

progress towards and beyond age-related

expectations

Simply enter each child’s name in the appropriate level at the start of the

academic year



Year 1

Year 2

Year 3

Year 4

Year 5

Year 6


Wave 2 PNS Interventions

Further Literacy SupportSpringboard 5

Year 3 Literacy SupportSpringboard 3

Year 6 BoosterSpringboard 6

Early Literacy Support

Springboard 4



Year 1

Year 2

Year 3

Year 4

Year 5

Year 6


Are all our children securing level 2 or above by end of

Year 2?

Are all our children securing level 3 or above

by end of Year 4?Are all our children securing level 4 or above by end of

Year 6?

Does each class teacher know about

standards?

How can we plan and manage all the

appropriate interventions for the children that need to make accelerated progress?

Whole School

What about the children working

significantly below age-related

expectations?

What about the children working

above age-related expectations?

What was each child’s attainment at the end of

KS1? Is this where they

should be?

Class/ classes

Teacher/ Teachers

Number % Number % Number % Number % Number %36 15 42% 27 75% 24 67% 7 19% 6 17%

NC Level NC Level

Paul

0 0 1Ashley

Ramandeep

Ashley

0 0 3Paul Ashley Sonia

Ramandeep Paul Alice

Ramandeep

2 3 2Ashley Sonia David Charandeep

Sonia Lucy

Audric

2 1 4David Lucy Audric Stacey

Alice Charandeep Sally

Audric David Hezza

Alice Al

3 5 4Lucy Sharon Hezza Sharon Kieren Nita

Charandeep Sally Al Tim Gordon Yolan

Sally Stacey Nita Paul Nicki

Al Felicity Fatima Felicity

4 7 10Sharon Tim Suzie Harry Suzie

Stacey Paul Yolan Latika

Gordon Kieren Nigel

Felicity Gordon Kai

4 6 5Harry Hezza Harry Kai Nigella

Tim Nita Latika

Paul Yolan Fatima

Kieren Nicki

7 5 1Nigel Suzie Nigel Sue

Fatima Nigella Janice

Nicki

Kai

5 2 2Sue Janice Sue David P

Latika June June

Nigella Janice

June

5 3 2David P Karen Karen

Jon Jon

David P

1 3 2Karen Agelina

Jon

2 0 1Angelina Agelina

1 1 0

Year 6 Approximate age expectation based on ongoing Teacher Assessment and National Tests

6T

Enter pupil names and the total number of pupils per NC level

Potential group of under-performing children to accelerate progress - *NB Lower Level 4 at end of KS2 is

not a secure Level 4 moving into Year 7

Mrs Tatchel

Pupil Tracking Sheet Reading

Cohort size

Baseline on track for L4+ Potential on track for L4+ Actual on track for L4+ Baseline on track for L5+ Actual on track for L5+

Autumn Spring Summer

5 upper

5 upperNumber Number Number

5 secure

5 secureNumber Number Number

5 lower

5 lower

Number Number Number

4 upper

4 upper


4 secure

4 secure


4 lower

4 lower


3 upper

3 upper


3 secure

3 secure


3 lower

3 lower


2 upper

2 upper


2 secure


2 lower

2 lowerNumber Number Number

Below Level

2

Below Level

2Number Number Number

Year 6 Class teacher

Simply enter each child’s name against their

achievement at the start of the academic year and

then enter the total number of children for

each NC levelNB If children arrive or leave throughout the academic year simply

add/ delete and adjust the totals

The potential on track indicates the number and percentage if the children in the Target Group make accelerated progress by the end of the academic

year

The totals are automatically calculated to show the number and percentage of children working at age-related

expectations or above at the start of the academic

year

The number and percentage for the

potential Level 5s are also calculated

Using ongoing Teacher Assessment, update grids

in the spring term

At the end of the academic year enter the

achievement for each child

The end of year totals are automatically calculated

Class/ classes

Teacher/ Teachers

Number % Number % Number % Number % Number %36 15 42% 27 75% 24 67% 7 19% 6 17%

NC Level NC Level

Paul

0 0 1Ashley

Ramandeep

Ashley

0 0 3Paul Ashley Sonia

Ramandeep Paul Alice

Ramandeep

2 3 2Ashley Sonia David Charandeep

Sonia Lucy

Audric

2 1 4David Lucy Audric Stacey

Alice Charandeep Sally

Audric David Hezza

Alice Al

3 5 4Lucy Sharon Hezza Sharon Kieren Nita

Charandeep Sally Al Tim Gordon Yolan

Sally Stacey Nita Paul Nicki

Al Felicity Fatima Felicity

4 7 10Sharon Tim Suzie Harry Suzie

Stacey Paul Yolan Latika

Gordon Kieren Nigel

Felicity Gordon Kai

4 6 5Harry Hezza Harry Kai Nigella

Tim Nita Latika

Paul Yolan Fatima

Kieren Nicki

7 5 1Nigel Suzie Nigel Sue

Fatima Nigella Janice

Nicki

Kai

5 2 2Sue Janice Sue David P

Latika June June

Nigella Janice

June

5 3 2David P Karen Karen

Jon Jon

David P

1 3 2Karen Agelina

Jon

2 0 1Angelina Agelina

1 1 0

Year 6 Approximate age expectation based on ongoing Teacher Assessment and National Tests

6T

Enter pupil names and the total number of pupils per NC level

Potential group of under-performing children to accelerate progress - *NB Lower Level 4 at end of KS2 is

not a secure Level 4 moving into Year 7

Mrs Tatchel

Pupil Tracking Sheet Reading

Cohort size

Baseline on track for L4+ Potential on track for L4+ Actual on track for L4+ Baseline on track for L5+ Actual on track for L5+

Autumn Spring Summer

5 upper

5 upperNumber Number Number

5 secure


5 lower

5 lower


4 upper

4 upper


4 secure

4 secure


4 lower

4 lower


3 upper

3 upper


3 secure

3 secure


3 lower

3 lower


2 upper

2 upper


2 secure


2 lower

2 lowerNumber Number Number

Below Level

2

Below Level

2Number Number Number

What next?

Have all the target group achieved the age-related curricular target?

What are the barriers to

achievement that need to be

addressed?

How can I use whole class and group work to

accelerate their progress?

Year 6 Class teacher

Which interventions will best support the

accelerated progress of this group?

What are the key gaps in their learning?

What did they achieve at the end of KS1?

What about the children with SEN or more

able?


LA accountability

LA monitoring and evaluation

• Capturing pupil progress data at class/ school level and using information to improve effectiveness of support, challenge and accountability at LA level

ISP Schools 2006/07 Eng Maths Eng Maths Eng Maths Num % Num % Num % Num % Num % Num % Num % Num %

1 School A 66 47 76 82 0 0 35 23 66% 27 77% 13 37% 24 69% 19 55% 27 77% 18 51% 28 80%

2 School B 63 63 81 70 0 0 35 20 57% 23 66% 19 54% 24 69% 20 57% 24 69% 18 51% 25 71%

3 School B 44 60 67 74 0 0 28 14 50% 19 68% 11 39% 19 68% 13 46% 19 68% 8 29% 21 75%

4 School C 75 56 70 68 0 0 44 31 70% 35 80% 27 61% 32 73% 29 66% 33 75% 23 52% 30 68%

5 School D 47 41 64 53 0 0 20 8 40% 12 60% 8 40% 12 60% 8 40% 12 60% 4 20% 10 50%

6 School E 70 51 64 64 0 0 53 28 53% 36 68% 22 42% 36 68% 25 47% 36 68% 17 32% 34 64%

7 School F 52 52 70 75 0 0 15 5 33% 9 60% 4 27% 8 53% 5 33% 9 60% 6 40% 8 53%

8 School G 95 65 76 82 0 0 13 9 69% 11 85% 9 69% 7 54% 8 62% 7 54% 8 62% 7 54%

9 School H 48 29 82 87 0 0 45 23 51% 30 67% 19 42% 28 62% 23 51% 30 67% 13 29% 27 60%

10 School I 59 42 62 62 0 0 59 32 54% 42 71% 25 42% 41 69% 29 49% 41 69% 20 34% 35 59%

347 193 56% 244 70% 157 45% 231 67% 179 52% 238 69% 135 39% 225 65%

Actual L4+ Target L4+ ReadingActual L4+

Amber

MathematicsJul-06 Jul-07 Jul-07 Baseline

Writing Overall EnglishBaseline Predicted

Local Authority self-evaluation judgement

Red/Amber/Green

Amber

Green

Red

Red

Green

Red

Amber

Green

Green

NB English predictions should be a 'best fit' based

on reading / writing End of Key Stage 2

Y6 Cohort size

Local Authority aggregated data

Predicted Predicted Baseline Predicted Baseline

Local Authority

Enter each school’s actual 2006 results for

English and mathematics

Enter each school’s 2007 targets for English and

mathematicsUsing the school’s tracking information,

enter the total number of children for each Year 6

cohortNB other year groups are

also provided

Using the school’s tracking information,

enter the total number of children on track for

reading, writing, English and mathematics at the

start of the academic year


enter the total number of children expected to be

on track for reading, writing, English and

mathematics at the end of the academic year

Enter each school’s actual 2007 results for

English and mathematics at the end of the academic year

The LA aggregated totals are automatically

calculated

ISP Schools 2006/07 Eng Maths Eng Maths Eng Maths Num % Num % Num % Num % Num % Num % Num % Num %

1 School A 66 47 76 82 0 0 35 23 66% 27 77% 13 37% 24 69% 19 55% 27 77% 18 51% 28 80%

2 School B 63 63 81 70 0 0 35 20 57% 23 66% 19 54% 24 69% 20 57% 24 69% 18 51% 25 71%

3 School B 44 60 67 74 0 0 28 14 50% 19 68% 11 39% 19 68% 13 46% 19 68% 8 29% 21 75%

4 School C 75 56 70 68 0 0 44 31 70% 35 80% 27 61% 32 73% 29 66% 33 75% 23 52% 30 68%

5 School D 47 41 64 53 0 0 20 8 40% 12 60% 8 40% 12 60% 8 40% 12 60% 4 20% 10 50%

6 School E 70 51 64 64 0 0 53 28 53% 36 68% 22 42% 36 68% 25 47% 36 68% 17 32% 34 64%

7 School F 52 52 70 75 0 0 15 5 33% 9 60% 4 27% 8 53% 5 33% 9 60% 6 40% 8 53%

8 School G 95 65 76 82 0 0 13 9 69% 11 85% 9 69% 7 54% 8 62% 7 54% 8 62% 7 54%

9 School H 48 29 82 87 0 0 45 23 51% 30 67% 19 42% 28 62% 23 51% 30 67% 13 29% 27 60%

10 School I 59 42 62 62 0 0 59 32 54% 42 71% 25 42% 41 69% 29 49% 41 69% 20 34% 35 59%

347 193 56% 244 70% 157 45% 231 67% 179 52% 238 69% 135 39% 225 65%

Actual L4+ Target L4+ ReadingActual L4+

Amber

MathematicsJul-06 Jul-07 Jul-07 Baseline

Writing Overall EnglishBaseline Predicted

Local Authority self-evaluation judgement

Red/Amber/Green

Amber

Green

Red

Red

Green

Red

Amber

Green

Green

NB English predictions should be a 'best fit' based

on reading / writing End of Key Stage 2

Y6 Cohort size

Local Authority aggregated data

Predicted Predicted Baseline Predicted Baseline

Do the school predictions

meet or exceed the

school targets?

Do the Local Authority

aggregates show value for

the level of support?

Who in the Local Authority needs to know

this information?

How are we going to deploy our

resources most effectively to

ensure maximum impact on pupil

progress?

Local Authority

Are the school predictions

ambitious enough?What was the

attainment at end of Key Stage 1?

When is this information challenged

and reviewed in school?

How is this information

quality assured? By whom?

When?

24 13 54% 22 92% 0 0% 14 58% 22 92% 0 0% 14 58% 22 92% 0 0% 15 63% 23 96%

25 18 72% 25 100% 0 0% 19 76% 25 100% 0 0% 19 76% 25 100% 0 0% 20 80% 25 100%

30 18 60% 25 83% 0 0% 12 40% 24 80% 0 0% 15 50% 25 83% 0 0% 25 83% 26 87%

Number % Number % Number % Number % Number % Number % Number % Number % Number % Number % Number %

44 31 70% 35 80% 0 0% 27 61% 32 73% 0 0% 29 66% 33 75% 0 0 23 52% 30 68%

57 42 74% 46 81% 0 0% 32 56% 43 75% 0 0% 37 65% 44 77% 0 0% 41 72% 48 84%

49 27 55% 34 69% 0 0% 20 41% 34 69% 0 0% 24 49% 34 69% 0 0% 28 57% 41 84%

51 35 69% 39 76% 0 0% 27 53% 35 69% 0 0% 30 59% 37 73% 0 0% 39 76% 39 76%

53 27 51% 38 72% 0 0% 28 53% 38 72% 0 0% 27 51% 38 72% 0 0% 32 60% 47 89%


20 8 40% 12 60% 0 0% 8 40% 12 60% 0 0% 8 40% 12 60% 0 0 4 20% 10 50%

14 7 50% 10 71% 0 0% 6 43% 10 71% 0 0% 6 43% 10 71% 0 0% 8 57% 10 71%

23 11 48% 14 61% 0 0% 8 35% 14 61% 0 0% 9 39% 14 61% 0 0% 16 70% 17 74%

21 14 67% 18 86% 0 0% 14 67% 18 86% 0 0% 14 67% 18 86% 0 0% 14 67% 18 86%

17 4 24% 12 71% 0 0% 4 24% 12 71% 0 0% 4 24% 12 71% 0 0% 7 41% 12 71%


53 28 53% 36 68% 0 0% 22 42% 36 68% 0 0% 25 47% 36 68% 0 0 17 32% 34 64%

49 19 39% 33 67% 0 0% 23 47% 34 69% 0 0% 20 41% 32 65% 0 0% 19 39% 35 71%

40 18 45% 22 55% 0 0% 11 28% 18 45% 0 0% 15 38% 20 50% 0 0% 22 55% 28 70%

39 28 72% 28 72% 0 0% 26 67% 26 67% 0 0% 27 69% 27 69% 0 0% 30 77% 30 77%

43 24 56% 30 70% 0 0% 20 47% 29 67% 0 0% 22 51% 29 67% 0 0% 23 53% 32 74%


15 5 33% 9 60% 0 0% 4 27% 8 53% 0 0% 5 33% 9 60% 0 0 6 40% 8 53%

23 14 61% 16 70% 0 0% 13 57% 15 65% 0 0% 14 61% 16 70% 0 0% 11 48% 17 74%

18 9 50% 12 67% 0 0% 9 50% 12 67% 0 0% 9 50% 12 67% 0 0% 6 33% 12 67%

14 11 79% 11 79% 0 0% 10 71% 10 71% 0 0% 11 79% 11 79% 0 0% 11 79% 12 86%

14 7 50% 9 64% 0 0% 7 50% 9 64% 0 0% 7 50% 9 64% 0 0% 9 64% 11 79%


Predicted July 2007

Actual July 2007

Baseline September 06

Predicted July 2007School G

Cohort size


Predicted July 2007


Reading Writing Overall EnglishActual July

2007Baseline

September 06Predicted July 2007

Actual July 2007

Mathematics

Year 3

Year 2

Year 5

Year 4

Year 6

Actual July 2007


Predicted July 2007

Predicted July 2007

Actual July 2007School F

Cohort size


Overall English MathematicsBaseline


Actual July 2007

Year 4

Year 3


Predicted July 2007

Year 2

Reading Writing

Year 6

Year 5

Predicted July 2007

Actual July 2007


Predicted July 2007School E

Cohort size


Predicted July 2007



2007Baseline


Actual July 2007

Mathematics

Year 3

Year 2

Year 5

Year 4

Year 6

Actual July 2007


Predicted July 2007

Predicted July 2007

Actual July 2007School D

Cohort size




Actual July 2007

Year 4

Year 3


Predicted July 2007

Year 2

Reading Writing

Year 6

Year 5

Actual July 2007



Predicted July 2007

Actual July 2007

Baseline September 06School C

Cohort size

Predicted July 2007

Predicted July 2007

Actual July 2007


Predicted July 2007

Year 3

Year 4

Year 2

Reading MathematicsWriting Overall English

At the end of the academic year enter the actual number of children

on track or above for reading, writing, English

and mathematicsUsing the school’s tracking information,

enter the total number of children expected to be

on track for reading, writing, English and

mathematics at the end of the academic year

Year 6 information is automatically populated onto the school overview


enter the total number of children for Year 5, Year 4, Year 3 and

Year 2 cohorts


enter the total number of children on track for

reading, writing, English and mathematics at the

start of the academic year

24 13 54% 22 92% 0 0% 14 58% 22 92% 0 0% 14 58% 22 92% 0 0% 15 63% 23 96%

25 18 72% 25 100% 0 0% 19 76% 25 100% 0 0% 19 76% 25 100% 0 0% 20 80% 25 100%

30 18 60% 25 83% 0 0% 12 40% 24 80% 0 0% 15 50% 25 83% 0 0% 25 83% 26 87%


44 31 70% 35 80% 0 0% 27 61% 32 73% 0 0% 29 66% 33 75% 0 0 23 52% 30 68%

57 42 74% 46 81% 0 0% 32 56% 43 75% 0 0% 37 65% 44 77% 0 0% 41 72% 48 84%

49 27 55% 34 69% 0 0% 20 41% 34 69% 0 0% 24 49% 34 69% 0 0% 28 57% 41 84%

51 35 69% 39 76% 0 0% 27 53% 35 69% 0 0% 30 59% 37 73% 0 0% 39 76% 39 76%

53 27 51% 38 72% 0 0% 28 53% 38 72% 0 0% 27 51% 38 72% 0 0% 32 60% 47 89%


20 8 40% 12 60% 0 0% 8 40% 12 60% 0 0% 8 40% 12 60% 0 0 4 20% 10 50%

14 7 50% 10 71% 0 0% 6 43% 10 71% 0 0% 6 43% 10 71% 0 0% 8 57% 10 71%

23 11 48% 14 61% 0 0% 8 35% 14 61% 0 0% 9 39% 14 61% 0 0% 16 70% 17 74%

21 14 67% 18 86% 0 0% 14 67% 18 86% 0 0% 14 67% 18 86% 0 0% 14 67% 18 86%

17 4 24% 12 71% 0 0% 4 24% 12 71% 0 0% 4 24% 12 71% 0 0% 7 41% 12 71%


53 28 53% 36 68% 0 0% 22 42% 36 68% 0 0% 25 47% 36 68% 0 0 17 32% 34 64%

49 19 39% 33 67% 0 0% 23 47% 34 69% 0 0% 20 41% 32 65% 0 0% 19 39% 35 71%

40 18 45% 22 55% 0 0% 11 28% 18 45% 0 0% 15 38% 20 50% 0 0% 22 55% 28 70%

39 28 72% 28 72% 0 0% 26 67% 26 67% 0 0% 27 69% 27 69% 0 0% 30 77% 30 77%

43 24 56% 30 70% 0 0% 20 47% 29 67% 0 0% 22 51% 29 67% 0 0% 23 53% 32 74%


15 5 33% 9 60% 0 0% 4 27% 8 53% 0 0% 5 33% 9 60% 0 0 6 40% 8 53%

23 14 61% 16 70% 0 0% 13 57% 15 65% 0 0% 14 61% 16 70% 0 0% 11 48% 17 74%

18 9 50% 12 67% 0 0% 9 50% 12 67% 0 0% 9 50% 12 67% 0 0% 6 33% 12 67%

14 11 79% 11 79% 0 0% 10 71% 10 71% 0 0% 11 79% 11 79% 0 0% 11 79% 12 86%

14 7 50% 9 64% 0 0% 7 50% 9 64% 0 0% 7 50% 9 64% 0 0% 9 64% 11 79%


Predicted July 2007

Actual July 2007


Predicted July 2007School G

Cohort size


Predicted July 2007



2007Baseline


Actual July 2007

Mathematics

Year 3

Year 2

Year 5

Year 4

Year 6

Actual July 2007


Predicted July 2007

Predicted July 2007

Actual July 2007School F

Cohort size




Actual July 2007

Year 4

Year 3


Predicted July 2007

Year 2

Reading Writing

Year 6

Year 5

Predicted July 2007

Actual July 2007


Predicted July 2007School E

Cohort size


Predicted July 2007



2007Baseline


Actual July 2007

Mathematics

Year 3

Year 2

Year 5

Year 4

Year 6

Actual July 2007


Predicted July 2007

Predicted July 2007

Actual July 2007School D

Cohort size




Actual July 2007

Year 4

Year 3


Predicted July 2007

Year 2

Reading Writing

Year 6

Year 5

Actual July 2007



Predicted July 2007

Actual July 2007

Baseline September 06School C

Cohort size

Predicted July 2007

Predicted July 2007

Actual July 2007


Predicted July 2007

Year 3

Year 4

Year 2

Reading MathematicsWriting Overall EnglishHow are we going to deploy our



progress?

How is this information

quality assured? By whom?

When?

When is this information challenged

and reviewed in school?


this information?

Is this school on a trajectory for improvement towards and

beyond the floor targets?

Information is automatically populated

onto the LA cohort overview

The LA aggregated totals are automatically

calculated

How are we going to deploy our



progress?

Are the LA predictions

ambitious enough?What was the

attainment at end of Key Stage 1?


this information?

Do the Local Authority

aggregates show value for

the level of support?

Documents

© Crown copyright 2006 Primary National Strategy Pupil Tracking Systems Tutorial © Crown Copyright 2006