© 2014 Jenzabar, Inc. Presented by Community College of Beaver County May 28 to 31, 2014 – Washington, DC Creation of CCBC’s Co-Curricular Transcript

© 2014 Jenzabar, Inc.

Presented by Community College of Beaver CountyMay 28 to 31, 2014 – Washington, DC

Creation of CCBC’s Co-Curricular Transcript


Founded in 1966 alma mater to over 45,000 individuals Average students in the fall: 2000-2500 Average number of graduates each year:

approx. 450 Jenzabar EX 4.6.6, JICS 7.5.4, JICSGO 2.1.1,

PowerFaids 19.4 CRM Student, Faculty, Candidate & Staff Laura = IT’s applications support person

Our school


Gathering the data InfoMaker report Non-current students: Our Main

website (www.ccbc.edu) Current Students: JICS

(My.ccbc.edu)

Overview


A little background… We began using Jenzabar in 2001 Used the student life module for parking

permits & recording student activities (2001-3) Whatever the reason, nothing was done in the

module between Spring 2003 and Fall 2011• Fall 2011 - New Activities Director decided that

the paper lists wouldn’t get lost if the information was in Jenzabar and asked to be trained on how to use what we had. Wow!


Gathering the data

We have 5 different areas entering activities for students using this screen.


Gathering the data

1. Student Activities Director – most clubs & orgs2. Athletics department3. Phi Theta Kappa4. Accounts Receivable module for scholarship

recipients – inside the InfoMaker report5. Student Ambassadors – script that pulls in

from a Blackboard course is in process


The actual Report…

Created the transcript itself using InfoMaker.

In order to get the sort and all the data it was necessary to create a stored procedure.

Parameters: id_num and a flag indicating whether it will be official or unofficial (watermark)


USE [TmsEPrd]GO/****** Object: StoredProcedure [dbo].[cbc_cocurricular_transcript] Script Date: 02/20/2014 13:22:57 ******/SET ANSI_NULLS ONGOSET QUOTED_IDENTIFIER ONGO

ALTER procedure [dbo].[cbc_cocurricular_transcript]

@id_num intas declare @id intset @id=@id_num

set nocount on

declare @temp table (id_num int, yr char(10), trm char(2), participation char(45), act_desc char(45), comment_txt char(45), sort_by char(2))

insert into @tempSELECT DISTINCT trans_hist.id_num, trans_hist.chg_yr_tran_hist, trans_hist.chg_trm_tran_hist, 'Recipient', trans_hist.trans_desc, '', '1' FROM trans_hist WHERE ( trans_hist.id_num = @id ) AND ( trans_hist.source_cde = 'FA' ) AND ( trans_hist.folio in ('440', '382', '628', '629', '630', '631', '632', '633', '634') ) insert into @temp SELECT DISTINCT act_part.id_num, act_part.sess_cde, '', part_def.part_desc, act_club_def.act_desc, case when act_part.comment_txt IS null then '' else act_part.COMMENT_TXT end, '2' FROM act_part, act_club_def, part_def WHERE ( act_part.id_num = @id ) and ( act_part.act_cde = act_club_def.act_cde ) and ( act_part.part_cde = part_def.part_cde ) select * from @temp order by sort_by, act_desc





Main Website

Links to paper forms for non-current students


JICS


JICS


Simple Query Portlet

select '','Yr/Trm', 'Activity', 'Participation', 'Comments'union SELECT '', act_part.sess_cde, act_club_def.act_desc, PART_DEF.PART_DESC, act_part.comment_txt FROM act_part, act_club_def, PART_DEF WHERE ( act_part.act_cde = act_club_def.act_cde ) and (act_part.PART_CDE = part_def.PART_CDE) and ( ( act_part.id_num = @@HostID ) )


How to Request it

Custom request form created a long time ago using .aspx

We need to rewrite this soon Basically it just sends an email to the person

that handles transcripts. We added an email to the Student Activities

Director who prints out the Co-curricular transcript and sends it to the student.



Second screen shows their info at the top and then places for them to enter.


Emails sent

3 emails are sent1. Student2. Transcript office3. Activities Director


Accuracy of data

Students are ultimately responsible for reviewing the accuracy and completeness of their co-curricular transcript

Especially because of the lapse of several years when nothing was recorded

We give them a way to view and correct what we have on file



Student Reaction They love it! They use them when applying for

scholarships and transferring to other colleges

About 2-3 requests per day


Please fill out a Session Evaluation! This was #125

Laura CorrellEnterprise Applications [email protected]

Documents

© 2014 Jenzabar, Inc. Presented by Community College of Beaver County May 28 to 31, 2014 – Washington, DC Creation of CCBC’s Co-Curricular Transcript