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© 2011 IBM Corporation
IT Infrastructure EnhancementUniversitas Hasanuddin, Makassar
Kick Off Meeting – 27 July 2012
© 2011 IBM Corporation2
Agenda
Kickoff Meeting Objectives
Executive Summary
Project Organization
Project Assumption
Project Scope of Work
Project Deliverables
Project Communication
High Level Project Schedule and Key Milestone
Critical Success Factor
Discussion
© 2011 IBM Corporation3
Objective of Kickoff Meeting
To have the same perception of all parties regarding the project
Review and validate the Project Objective and scope
Present the assessment methodology and project phase
Introduce the Project Organization and Structure
Discuss next steps of the activity
© 2011 IBM Corporation4
Executive Summary
Background
- To support UNHAS's vision and mission to develop international standard University by creating student-centered learning environment, improving the quality of research, and community development
- To provided better availability and continuity for UNHAS IT system as well as anticipate a capacity growth and support future needs in UNHAS.
- To support efficiency, reliability access and communications across UNHAS sites.
© 2011 IBM Corporation5
Executive Summary (cont.)
How does IBM help
- IBM has an end-to-end IT portfolio and able to provide integrated solution which consist multi-brand and multi-vendor.
- IBM as a worldwide leader in IT industry, has a lot of experience supporting many type of customer.
- IBM works together with UNHAS to achieve UNHAS goals by providing following services:- Scalable Modular Data Center Installation Service, a collaboration solution by APC and IBMhttp://www.apc.com/site/press_center/index.cfm/apc-and-ibm-announce-availability-of-the-ibm-portable-modular-data-
center-solution-based-on-apce28099s-award-winning-infrastruxurec2ae-architecture - Network and Security Implementation service,http://www.juniper.net/us/en/solutions/enterprise/campus-branch - Server, Storage, Infrastructure Management Software implementation services*,http://www.ibm.com/smarterplanet/us/en/education_technology/nextsteps/solution/B878188C95596W34.html - Project Management http://www-304.ibm.com/easyaccess/fileserve?contentid=232269
* = Server and storage implementation service is defined in the different contract. Although so, this portion has a strong relation with the other services and will be taken care as well.
© 2011 IBM Corporation6
Project Organization
• Project Performance
• Customer Satisfaction
• Management Interface
• Service Delivery
• Report Delivery
UNHAS Project Manager
Zulkifli Tahir
IBM Project Manager
Lutfi Rachman
Ony Nurhayati
IBM Team
Network : Johan Lemena
Alifia Fithritama
Deni Lukmanul Hakim
SMDC : Fery Gunawan
Pepen Rivai
UNHAS IT Team
Network & Server : Luqman Hakim
Electrical : Jumakkara
UNHAS Project Executive
Muhammad Niswar
IBM Project Executive
Purnomo Widanarto
BPT Team
Server : Jimmy Suherman
IBM Consultant
Setiatmoko
Sudarmanto B.W.
Kurniawan
© 2011 IBM Corporation7
Project Scope of Work
Project Management Service– Project planning– Project performance monitoring– Management interface– Project reporting and closure
Device Procurement and Delivery Service
Network and Security Implementation Service
– Network: Core Router, Core Switch, Access Switch, Proxy Appliance
– Security: Firewall
Server and Storage Implementation Services*
Infrastructure Management Software (System Monitoring and Backup)
Scalable Modular Data Center Installation Service
– UPS 20kVA with runtime 20 minutes at 13kVA (1 unit)
– Environment Monitoring System (EMS)– Rack and Power Distribution System– InRow Cooling System
Training
User Acceptance Test
Maintenance Service
© 2011 IBM Corporation8
Project Deliverables
Project Management– Project Kick-Off & Initial Project Plan– Deliverable sign-off/acceptance
Network and Security Services– Network and Security Implementation Report– Network Design Documentation
Server and Storage Services– Server and Storage Implementation Report– Server and Storage Design Documentation
Site and Facilities– Installation and Configuration Report of electrical and SMDC system
© 2011 IBM Corporation9
Initial Design
Site and Facilities
© 2011 IBM Corporation10
Initial Design
Network Topology
© 2011 IBM Corporation11
Initial Design
Storage and Server
© 2011 IBM Corporation12
Project Assumption
FO connection is ready to be used.
Internet links are ready to be used.
UNHAS will provide required physical and logical access nor information needed by vendors.
Gedung Rektorat level 4 will be used as the data center in this project. UNHAS will prepare the room which designated for SMDC installation.
Network cabling will be provided by UNHAS.
The Coverage hours for these Services and support will be from 08.00 am to 05.00 pm Western Indonesian Time from Monday through Friday excluding Saturdays, Sundays, and Public Holidays in Makassar area.
© 2011 IBM Corporation13
Project Communication
Bi-Weekly project status update
Communication via email – phone - meeting
Approval via email/hardcopy
Deliverable reports will be submitted in MS Word and/or PDF and/or MS. PowerPoint format.
© 2011 IBM Corporation14
High Level Project Schedule and Key Milestone
1 June ‘12
Est. ETA 2nd Week of August ‘12
5 – 28 September ‘12
Milestone-1
M.1 Devices Delivery and Design Finalization
Milestone-2
M.2 Electricity & SMDC System Installation
Milestone-3
M.3 Network, Server, and Storage Installation
Contract Signoff& Device Ordering
10 August – 7 September ‘12
Kickoff
27 July ‘11
Milestone-4
M.4 Software Installation
28 September – 13 November ‘12
© 2011 IBM Corporation15
Initial Project Schedule
No. Activity Start End1 Device Ordering and Delivery
14-Jun-12 10-Aug-12
a Juniper switches and firewall b F5 c Bluecoat Proxy d APC SMDC e IBM Blade server & storage2 Kickoff 27-Jul-12 27-Jul-123 Site and Facility Installation a Site Survey 27-Jul-12 28-Jul-12 b Design - Single Line Diagram and Layout Drawing 28-Jul-12 31-Jul-12 c Design - Submission and Approval 1-Aug-12 2-Aug-12 d Electricity installation phase #1 10-Aug-12 15-Aug-12
IDUL FITRI PUBLIC HOLIDAY e Electricity Installation phase #2 27-Aug-12 7-Sep-12 f Handover and Training 7-Sep-12 8-Sep-124 Network and System Installation a Site Survey 27-Jul-12 28-Jul-12 b Design - Network & System Architecture 28-Jul-12 31-Jul-12 c Design - Submission and Approval 1-Aug-12 2-Aug-12 d System Installation 5-Sep-12 15-Sep-12 e Core Network Installation 5-Sep-12 20-Sep-12 f Proxy and Load Balancer Installation 20-Sep-12 25-Sep-12 g UAT, SIT and Handover 26-Sep-12 27-Sep-12
© 2011 IBM Corporation16
Critical Success Factor
Management support and commitment to the project success
Clear project requirement transfer to project team
Focus from all project team
Close & Openness communication between project team to share information, issue and resolutions related to the successful soft opening target
Regular updates and measurement
© 2011 IBM Corporation17
Critical Success Criteria
Project time delivery meet the timeline
Project quality delivery meet the project requirements
© 2011 IBM Corporation18
Thank you
© 2011 IBM Corporation19
What’s Next
IBM and partners will:
Monitor device delivery process.
Detail and Comprehensive Site Survey
Finalize and submit design document.
Taking care of work permit and any other pre-requisite document prior to enter the implementation phase.
UNHAS will:
Provide ID card and access permit which needed by IBM team to work in the UNHAS.
Ensure building readiness
Provide detail location for access switches placement.
Review and approve final design document.