© 2006 SHRM SHRM Weekly Online Survey: June 27, 2006 2006 Hurricane Season Sample comprised of 283 randomly selected HR professionals. Analyzing 283 responses

© 2006 SHRM

SHRM Weekly Online Survey: June 27, 2006

2006 Hurricane Season

• Sample comprised of 283 randomly selected HR professionals.

• Analyzing 283 responses of 2975 emails sent, 2603 emails were received (response rate = 11%).

• Survey fielded June 27 – July 3, 2006; presentation generated on July 6, 2006.

• Margin of error is +/- 5%.

© 2006 SHRM


What contingency plan, if any, does your organization have to prepare for the 2006 hurricane season?

Choice Percent of Cases

Backing up computer files and storing at a different location

57%

Currently have a clearly stated emergency response policy that could be put in place immediately

57%

Made/making plans for emergency communication with employees via internet or toll free number

47%

Developed/developing policies/procedures to help employees personally affected by hurricane

36%

Made/making preparations for employees to be able to telecommute or relocate to a different site inland

29%

Divide work among multiple sites 26%

Have employee(s) specifically tasked with developing disaster drills

25%

Established email listserv with emergency information

25%

Note: Percentage does not total 100% as multiple response were allowed.


Backing up computer files and storing at a different location

57%

Currently have a clearly stated emergency response policy that could be put in place immediately

57%

Made/making plans for emergency communication with employees via internet or toll free number

47%

Developed/developing policies/procedures to help employees personally affected by hurricane

36%

Made/making preparations for employees to be able to telecommute or relocate to a different site inland

29%

Divide work among multiple sites 26%

Have employee(s) specifically tasked with developing disaster drills

25%

Established email listserv with emergency information

25%

© 2006 SHRM


What contingency plan, if any, does your organization have to prepare for the 2006 hurricane season? (Please select all that apply.)


Developing emergency response policy 24%

Files readily transportable if relocation becomes necessary

21%

Secured an emergency designated site to continue business at offsite location if there is hurricane at our location

21%

At this time, my organization has no contingency plan and has no plans to prepare for the 2006 hurricane season

20%

Relocating key employees to organization’s designated emergency site

20%

Providing paid time off so employees can assist in relief efforts

16%

Running disaster drills in the event there is hurricane at our location

15%

Other 4%


© 2006 SHRM


What contingency plan, if any, does your organization have to prepare for the 2006 hurricane season?

57%

57%

47%

36%

29%

26%

25%

25%

24%

21%

21%

20%

20%

16%

15%

4%

Back ing up com pute r fi l e s and storing at a di ffe re nt location

C urre ntly have a cle arly state d e m e rge ncy re sponse pol icy that cou ld be put inplace im m e diate ly

Made /m aking plans for e m e rge ncy com m unication with e m ploye e s via in te rne tor tol l fre e num be r

De ve lope d/de ve loping pol icie s/proce dure s to he lp e m ploye e s pe rsonal ly affe cte d

Made /m aking pre parations for e m ploye e s to be able to te le com m ute or re locateto a di ffe re nt s i te in land

Divide work am ong m ultiple s i te s

Have e m ploye e (s) spe ci fical ly taske d with de ve loping disaste r dri l l s

Establ i she d e m ai l l i stse rv with e m e rge ncy in form ation

De ve loping e m e rge ncy re sponse pol icy

Fi le s re adi ly transportable i f re location be com e s ne ce ssary

Se cure d an e m e rge ncy de signate d si te to continue busine ss at offsi te location i fthe re i s hurricane at our location

At th is tim e , m y organ iz ation has no continge ncy plan and has no plans topre pare for the 2006 hurricane se ason

Re locating ke y e m ploye e s to organ iz ation’s de signate d e m e rge ncy si te

Providing paid tim e off so e m ploye e s can assi st in re l ie f e fforts

Running disaste r dri l l s in the e ve nt the re i s hurricane at our location

O the rs


© 2006 SHRM


Have the following policies in your organization changed, remained the same or do you plan to change them as a result of Hurricane Katrina?

35%

56%

9%

Changed Remained the same Plan to change

Emergency Response Policy

Note: 12% of respondents who do not have this policy or don’t know were excluded.

n=283

© 2006 SHRM



31%

64%

5%


Communication Policy


n=282

© 2006 SHRM



7%

91%

2%


Leave Policy


n=282

© 2006 SHRM



4%

94%

2%


Health and Wellness Policy


n=282

© 2006 SHRM



Topic Changed Remained the same

Plan to change

Emergency response policy 35% 56% 9%

Communication policy 31% 64% 5%

Leave policy 7% 91% 2%

Health and wellness policy 4% 94% 2%

© 2006 SHRM


Other policies changed in organizations as a result of Hurricane Katrina?

• We will no longer be open as a shelter for employees or local for "vertical evacuation"

• We have developed a relationship with another University in case our University is closed for an extended period of time.

• Telecommute • Student admittance to academic programs. We are a university.• Pay Practices• Pandemic Plan• Immediate assistance to relocated employees and their families.• Designation of essential and non-essential staff has been

eliminated - all are essential• Commuting Policy• Cell phone contacts• Care of supplies; transportation; new policy on preparation for such

events.• Being located in South Florida, we changed our policies two years

ago

Documents

© 2006 SHRM SHRM Weekly Online Survey: June 27, 2006 2006 Hurricane Season Sample comprised of 283 randomly selected HR professionals. Analyzing 283 responses