VILLAGE OF WILMETTE

ITEM:

VILLAGE OF WILMETTE 1200 Wilmette A venue

WIUvfEITE, ILLINOIS 60091-0040

(847) 251-2700 FAX (847) 853-7700 TDD (847) 853-7634

EMAJL [email protected]

AGENDA FOR THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES

Tuesday, March 9, 2010 7:30p.m.

1.0 ROLL CALL:

2.0 APPROVAL OF MINUTES:

2.1 Approval of minutes ofthe Regular Board meeting held February 23,2010.

2.2 Approval of minutes of the Special Board meeting held February 23,2010.

3.0 PETITIONS AJ\D COMMUNICATIONS:

4.0 REPORTS OF OFFICERS:

*4.1 Consent Agenda (Any item removed from the Consent Agenda is subject to a five-minute time limit):

6.11 Minutes, Appearance Review Commission. 6.12 Temporary Use Permit #20 10-TU-02 for the St. Augustine's Plant Sale to be held

May 2010. 6.13 Approval of contract with TPI Building Code Consultants Inc., St. Charles, IL for

Plan Review and Inspectional Services. 6.14 Z BA Report, Case #2010-Z-04, 617 Hibbard Road regarding a revised request

for variations for the reconstruction of an existing carport and the construction of a second story addition on a legal nonconforming structure in accordance with the plans as submitted; adoption of Ordinance #20 10-0-20.

6.15 Z BA Report, Case #2010-Z-05, 741 Westwood Lane regarding a request for variations to permit the installation of an emergency stand-by generator in accordance with the plans submitted; adoption of Ordinance #20 10-0-21.

6.16 Z BA Report, Case #20 1 0-Z-07, 687 Sheridan Road regarding a request for variations to permit the construction of a one-story rear addition and second floor dormer addition on a legal nonconforming structure in accordance with the plans submitted; adoption of Ordinance #2010-0-22.

6.31 Adoption of Resolution #20 1 0-R-13 approving the 2010 Housing Assistance Program Guidelines.

6.41 Approval of extension of contract, Morton International, Chicago, IL for the purchase of rock salt through the 2010-2011 Illinois Joint Purchasing Agreement.

6.42 Approval of contract, Trees "R" Us, Inc., Wauconda, IL for parkway ash tree removal.

6.43 Approval of contracts, among the following companies: St. Aubin Nursery, Kirkland, IL; Mike Greco Landscaping Inc., Gurnee, IL; Arthur Weiler Nursery, Zion, IL, and The TLC Group Ltd., Clarendon Hills, IL for tree planting.

6.44 Approval of contract, Lenny Hoffman Excavating, Inc., Wilmette, IL for the 2010 Sewer Repair and Valve Installation Program.

8.1 Notice of vacancy, Board ofHealth. 8.2 Notice of vacancy, Housing Commission. 8.3 Notice of vacancy, Community Relations Commission. 8.4 Notice of vacancy, Board of Health. 8.5 Notice of vacancy, Fine Arts Commission. 8.6 Notice of vacancy, Housing Commission.

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8.7 Notice of vacancy, Commission for Persons with Disabilities. 8.8 Notice of vacancy, Board of Health. 8.9 Notice of vacancy, Historic Preservation Commission. 8.91 Notice of vacancy, Fine Arts Commission. 8.92 Notice of vacancy, Youth Commission. 8.93 Notice of vacancy, Youth Commission. 8.94 Notice of vacancy, Community Relations Commission. 8.95 Notice of vacancy, Youth Commission. 8.96 Notice of vacancy, Historic Preservation Commission. 8.97 Notice of vacancy, Fine Arts Commission. 8.98 Notice of vacancy, Historic Preservation Commission. 8.99 Notice of vacancy, Appearance Review Commission.

9.1 Reappointment, Building Code Board of Appeal. 9.2 Reappointment, Environmental and Energy Commission. 9.3 Notice of vacancy, Community Relations Commission. 9.4 Notice of vacancy, Police Pension Fund Board of Trustees.

4.2 Presentation of Life Saving Award to Sergeant Michael McGarry.

4.3 Recognition of Detective Bureau for work on a complex drug conspiracy investigation.

4.4 Report from Veolia Waste Management Services regarding changes to the Solid Waste Collection.

5.0 REPORT OF THE LIQUOR CONTROL COMMISSIONER:

6.0 STANDING COMMITTEE REPORTS:

6.1 LAND USE COMMITTEE REPORT:

*6.11 Presentation of minutes of the Appearance Review Commission meeting held February 1, 2010.

*6.12 Approval of Temporary Use Permit #2010-TU-02 for the St. Augustine's Plant Sale to be held May 2010.

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*6.13 Approval of contract with TPI Building Code Consultants Inc., St. Charles, lL for Plan Review and Inspectional Services.

*6.14 Zoning Board of Appeals Report, Case #2010-Z-04, 617 Hibbard Road regarding a revised request for a 2.2' side yard setback variation for the reconstruction of an existing carport and a 0.68' combined side yard setback variation to permit the construction of a second story addition on a legal nonconforming structure in accordance with the plans as submitted; adoption of Ordinance #20 10-0-20.

*6.15 Zoning Board of Appeals Report, Case #2010-Z-05, 741 Westwood Lane regarding a request for a 3.0' side yard generator setback variation and a 1.65 decibel variation to permit the installation of an emergency stand-by generator in accordance with the plans submitted; adoption of Ordinance #20 10-0-21.

*6.16 Zoning Board of Appeals Report, Case #2010-Z-07, 687 Sheridan Road regarding a request for a 223.15 square foot lot coverage variation and a 3,215.94 square foot total floor area variation to permit the construction of a one-story rear addition and second floor dormer addition on a legal nonconforming structure in accordance with the plans submitted; adoption of Ordinance #20 10-0-22.

6.17 Zoning Board of Appeals Report, Case #20 1 0-Z-06, 103 Sixteenth Street regarding a request for a 156.44 square foot total floor area variation, a 15. 79' front yard setback variation, a 4.3' minimum side yard setback variation, a 0.71' minimum side yard setback variation, a 7.59' combined side yard setback variation, a 12. 79' front yard eave setback variation, a 3' side yard eave setback variation, and a 4.21' side yard eave setback variation to permit the construction of a second story addition on a legal nonconforming structure in accordance with the plans submitted.

TIME LIMIT: 15 MINUTES

6.18 Adoption of Ordinance #20 10-0-4 placing a moratorium on certain construction, zoning relief and subdivisions in the Village Center Study Area.

TIME LIMIT: 15 MINUTES

6.2 FINANCE COMMITTEE REPORT:

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6.3 ADMINISTRATION COMMITTEE REPORT:

*6.31 Adoption of Resolution #2010-R-13 approving the 2010 Housing Assistance Program Guidelines.

6.4 MUNICIPAL SERVICES COMMITTEE REPORT:

*6.41 Approval of extension of contract with Morton International, Chicago, IL for the purchase of rock salt through the 2010-2011 Illinois Joint Purchasing Agreement.

*6.42 Approval of contract in the amount of $88,000 with Trees "R" Us, Inc., Wauconda, IL for parkway ash tree removal.

*6.43 Approval of contracts in an amount not to exceed $44,470 distributed among the following companies: St. Aubin Nursery, Kirkland, IL; Mike Greco Landscaping Inc., Gurnee, IL; Arthur Weiler Nursery, Zion, IL, and The TLC Group Ltd., Clarendon Hills, IL for tree planting.

*6.44 Approval of contract in the amount of $297,363.75 with Lenny Hoffman Excavating, Inc., Wilmette, IL for the 2010 Sewer Repair and Valve Installation Program.

6.5 PUBLIC SAFETY COMMITTEE REPORT:

6.6 JUDICIARY COMMITTEE REPORT:

7.0 REPORTS FROM SPECIAL COMMITTEES:

8.0 UNFINISHED BUSINESS:

*8.1 Notice of vacancy on the Board ofHealth due to the term expiration of Malcolm Hast.

*8.2 Notice of vacancy on the Housing Commission due to the term expiration of Marilyn Schaffer.

*8.3 Notice of vacancy on the Community Relations Commission due to the term expiration of Shahid Siddiqui.

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*8.4 Notice of vacancy on the Board of Health due to the term expiration of Diana Hackbarth.

*8.5 Notice of vacancy on the Fine Arts Commission due to the term expiration of Peter Yang.

*8.6 Notice of vacancy on the Housing Commission due to the term expiration of John Thomason.

*8.7 Notice of vacancy on the Commission for Persons with Disabilities due to the resignation of Sally Schiller.

*8.8 Notice of vacancy on the Board of Health due to the term expiration of Kenneth Krebs.

*8.9 Notice of vacancy on the Historic Preservation Commission due to the term expiration ofNeal Vogel.

*8.91 Notice of vacancy on the Fine Arts Commission due to the resignation of Philip Simmons.

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*8.92 Notice of vacancy on the Youth Commission due to the resignation of Emily Swann.

*8.93 Notice of vacancy on the Youth Commission due to the resignation of Nicole Kukulka.

*8.94 Notice of vacancy on the Community Relations Commission due to the term expiration of Robert Gordon.

*8.95 Notice of vacancy on the Youth Commission due to the resignation of Dennis Allen.

*8.96 Notice of vacancy on the Historic Preservation Commission due to the term expiration of Richard Brill.

* 8.97 Notice of vacancy on the Fine Arts Commission due to the term expiration of Mary Ann Grannemann.

*8.98 Notice of vacancy on the Historic Preservation Commission due to the term expiration of William Shapiro.

*8.99 Notice of vacancy on the Appearance Review Commission due to the term expiration of James Kalas.

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9.0 NEW BUSINESS:

*9.1 Reappointment of Kent Nusekabel to the Building Code Board of Appeal from March 201 0 to March 2015.

*9.2 Reappointment of Karen Glennemeier to the Envirorunental and Energy Commission from March 2010 to March 2013.

*9.3 Notice of vacancy on the Community Relations Commission due to the term expiration of Gerald Smith.

*9.4 Notice of vacancy on the Police Pension Fund Board of Trustees due to the term expiration of David Farina.

10.0 ADJOURNMENT:

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DATE: TO: FROM: SUBJECT:

March 3, 2010 Village President and Board of Trustees Timothy J. Frenzer, Village Manager Agenda Materials

Enclosed are the agenda and materials for the Regular Village Board Meeting, March 9, 2010.

ITEM:

2.1 - 2.2 The minutes are enclosed.

4.1 The Consent Agenda items are listed under the Committee Reports. A roll call vote is required for the Consent Agenda.

6.11 The minutes are enclosed. 6.12- 6.18 The rep01ts are enclosed.

6.31 The report is enclosed.

6.41 - 6.44 The reports are enclosed.

PENDING MATTERS

DATE SUBJECT ACTION TAKEN

2/27/07 Alternative Energy Sources Referred to Land Use Committee-to be reviewed as part of the overall revisions to Zoning Ordinance.

2/27/07 Parking Regulations for restaurant Referred to Land Use Committee-uses in all commercial zoning to be reviewed as part of the districts. overall revisions to Zoning

Ordinance. 3/13/07 Accessory living units and coach Referred to Land Use Committee-

houses to be reviewed as part of the overall revisions to Zoning Ordinance.

1/22/08 Garage Size Referred to Land Use Committee-to be reviewed as part of the overall revisions to Zoning Ordinance.

9/23/08 Review the Zoning Ordinance To be reviewed as part of the requirements pertaining to limited overall revisions to Zoning service restaurants Ordinance.

11/10/09 Review Zoning Ordinance regulations regarding skate board ramps and half pipes.

12/8/09 Request for rezoning of 1 Happ Rd The Land Use Committee, sitting from R1, Single-Family residence as a Special Zoning Committee to R2, Townhouse Residence recommended the denial of the District. requested rezoning. The

recommendation will be heard by the VB on March 9, 2010.

1/26/10 Ordinance #20 10-0-11 amending Referred to the Judiciary the Village Code, Chapter 9 Committee. regarding certain Model Fire, Accessibility, Mechanical, Life Safety and Energy Codes and amending References to said Codes.

1/26/10 Ordinance #20 10-0-7 amending the Referred to the Judiciary Village Code, Chapter 9 regarding Committee. certain model building, residential, electrical and plumbing codes and amending other certain codes relating to buildings and construction.

2/23/10 Referred Ordinance #20 1 0-0-18 to Report to the Village Board March the Env & Energy Comm for 23, 2010. review and recommendation.

VILLAGE OF WILMETTE - LAW DEPARTMENT LITIGATION- ACTIVE FILES

NUMERICAL INDEX

Case No. Title

07 CH 26657 First American Bank, et al. v. Village of Wilmette

08 CH 45824 1323 Central Series of the Chestnut Properties Series LLC v. Village of Wilmette

09 CV 2930 Active Disposal, Inc., et al. v. City of Darien, et al. (Village of Wilmette)

09 L 8866 Elliot, Scott v. DiPaolo Const. Co., et al. (Village of Wilmette)

10 CH 3441 Wilmette Village Center, LLC v. Village of Wilmette, et al.

Subject

Petition for declaratory and injunctive relief from denial of subdivision at 2122 Old Glenview Rd. (Holland & Knight)

Petition for declaratory and injunctive relief from denial of multi -unit residential development at 1323 Central Ave. (Holland & Knight)

Claim for declaratory relief and money damages challenging commercial waste franchise ordinance. (IRMA - Querrey & Harrow)

Personal injury claim arising from one-vehicle accident in construction zone. (IRMA -

Chilton, Yambert & Porter; tendered defense to contractor)

Declaratory judgment action brought by developer for denial of special use for a driveup window. (Corporation Counsel).

VILLAGE OF WIL-METTE 1200 Wilmette Avenue

WILMEITE, ILLINOIS 60091-0040

(847) 251-2700 FAX (847) 853-7700

TDD (847) 853-7634 EMAIL [email protected]

MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF WILMETTE, ILLINOIS HELD IN THE

COUNCIL ROOM OF SAID VILLAGE HALL, 1200 WILMETTE AVENUE, WILMETTE, ILLINOIS ON TUESDAY, FEBRUARY 23, 2010.

Item:

The Village President called the meeting to order at 7:37 p.m.

1.0 ROLL CALL: President Trustees

Absent:

Staff Present:

Christopher S. Canning Alan Swanson Michael W. Basil Mari D. Terman Ted McKenna Cameron Krueger Karen Spillers

Timothy J. Frenzer, Village Manager Kathleen Gargano, Assistant Village Manager Michael F. Zimmermann, Corporation COtmsel Barbara L. Hirsch, Deputy Village Clerk John Adler, Director of Community Development

2.0 APPROVAL OF MINUTES:

2.1 Trustee Terman moved approval of minutes ofthe Regular Board meeting held February 9, 2010, seconded by Trustee Basil. All voted aye, the motion carried.

3.0 PETITIONS AND COMMUNICATIONS:

Dan Coha asked to have item 6.61 removed from the Consent Agenda.

2/23/ I 0 Not yet approved

4.0 REPORTS OF OFFICERS:

Village Manager Timothy Frenzer reminded residents that the new Solid Waste and Recycling Program will begin on March 29, 2010. The Village Staff has sent out communications regarding the program and will send out another communication in the next few weeks. Information regarding the program is also on Channel 6 and the Village's website.

President Canning said on Thursday, March 11 at 6:30 p.m., the Village will be hosting the first Community Workshop for the Village Center Plan in the Council Chambers at Village Hall. The purpose of the meeting is to gain a more accurate and detailed understanding of the ideas, concerns and opportunities for the Village Center. Residents, business owners, property owners, visitors and employees are encouraged to attend this meeting to share their insight on this topic. An interactive visual preference survey will be conducted during the meeting to obtain the community's urban design preferences.

4.1 Consent Agenda. Trustee Terman moved approval of the Consent Agenda as follows:

6.11 Temporary Use Permit #2010-TU-5 for the Shabahang Carpet Tent Sale to be held at 3207 Lake Avenue from February 25 to March 22, 2010.

6.12 Adoption of Ordinance #20 10-0-17 amending the Zoning Ordinance, Part 14 regarding the OR, Office Research Zoning District.

6.21 Presentation of the December 31, 2009 Revenue and Expense Report. 6.22 Presentation of the December 31, 2009 Treasurer's Report of Cash Receipts and

Disbursements. 6.23 Presentation of the December 31, 2009 Cash and Investments Summary. 6.24 Approval of Resolution #2010-R-12 approving investments as previously authorized

in the Illinois Public Treasurer's Investment Pool (IPTIP).

6.31 Minutes, Transportation Committee. 6.32 Minutes, Youth Commission. 6.33 Minutes, Ad Hoc Planning Advisory Committee.

8.1 Notice of vacancy, Board ofHealth. 8.2 Notice of vacancy, Housing Commission. 8.3 Notice of vacancy, Community Relations Commission. 8.4 Notice of vacancy, Board ofHealth. 8.5 Notice of vacancy, Fine Arts Commission. 8.6 Notice of vacancy, Housing Commission. 8.7 Notice of vacancy, Commission for Persons with Disabilities. 8.8 Notice of vacancy, Board of Health. 8.9 Notice of vacancy, Historic Preservation Commission. 8.91 Notice of vacancy, Fine Arts Commission. 8.92 Notice of vacancy, Youth Commission.

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2/23/10 Not yet approved

8.93 Notice of vacancy, Youth Commission. 8.94 Notice of vacancy, Community Relations Commission. 8.95 Notice ofvacancy, Youth Commission. 8.96 Notice of vacancy, Historic Preservation Commission. 8.97 Notice of vacancy, Fine Arts Commission. 8.98 Notice of vacancy, Historic Preservation Commission. 8.99 Notice of vacancy, Appearance Review Commission.

9.1 Recommendation of reappointment, Building Code Board of Appeal. 9.2 Recommendation of reappointment, Environmental and Energy Commission. 9.3 Appointment, Chair of the Appearance Review Commission.

Trustee Basil seconded the motion. Voting yes: Trustees Swanson, Basil, Terman, McKenna, Krueger and President Canning. Voting no: none. The motion carried.

5.0 REPORT OF THE LIQUOR CONTROL COMMISSIONER:

No Report.

6.0 STANDING COMMITTEE REPORTS:

6.1 LAND USE COMMITTEE REPORT:

6.11 Approval of Temporary Use Permit #2010-TU-5 for the Shabahang Carpet Tent Sale to be held at 3207 Lake Avenue from February 25 to March 22, 2010 was handled with the Consent Agenda.

6.12 Adoption of Ordinance #20 10-0-17 amending the Zoning Ordinance, Part 14 regarding the OR, Office Research Zoning District was handled with the Consent Agenda.

6.2 FINANCE COMMITTEE REPORT:

6.21 Presentation of the December 31, 2009 Revenue and Expense Report was handled with the Consent Agenda.

6.22 Presentation of the December 31, 2009 Treasurer's Report of Cash Receipts and Disbursements was handled with the Consent Agenda.

6.23 Presentation of the December 31, 2009 Cash and Investments Summary was handled with the Consent Agenda.

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6.24 Approval of Resolution #20 1 0-R -12 approving investments as previously authorized in the Illinois Public Treasurer's Investment Pool (IPTIP) was handled with the Consent Agenda.

6.3 ADMINISTRATION COMMITTEE REPORT:

6.31 Presentation of minutes of the Transportation Committee meeting held July 8, 2009 was handled with the Consent Agenda.

6.32 Presentation of minutes of the Youth Commission meeting held January 11,2010 was handled with the Consent Agenda.

6.33 Presentation of minutes of the Ad Hoc Planning Advisory Committee for the Village Center Master Plan Development meeting held January 14, 2010 was handled with the Consent Agenda.

6.4 MUNICIPAL SERVICES COMMITTEE REPORT:

No Report.

6.5 PUBLIC SAFETY COMMITTEE REPORT:

No Report.

6.6 JUDICIARY COMMITTEE REPORT:

6.61 Adoption of Ordinance #2010-0-18 amending the Village Code, Chapter 14 regarding leaf blowers.

President Canning said the Village Board received an email from Chris Dunn, Chair of the Environmental and Energy Commission, asking the Village Board to consider referring the proposed Ordinance to his Commission to allow them the opportunity to review the issue and provide the Village Board with its recommendations.

Trustee Swanson moved to refer Ordinance 2010-0-18 to the Environmental and Energy Commission, seconded by Trustee Terman.

President Canning noted that Mr. Dunn believed the item could be reviewed in a timely manner. He noted Mr. Dunn was out of town and asked what date the Trustees believed would be timely.

Trustee Swanson asked if it would be possible for the Environmental and Energy Commission to hold a meeting and provide a report to the Village Board for their regularly scheduled meeting on March 23rd.

4


Patrick Meara, member of the Environmental and Energy Commission, said he believed the Commission could try to schedule a meeting before the Board's March-23rd meeting.

President Canning suggested the Commission try to schedule a meeting to review the Ordinance and either provide a report or an update on the issue for the March 23rd Village Board meeting.

Trustee McKenna asked if the Commission would be discussing the issue of fines for the leaf blower ordinance as they did not seem to be addressed by the Judiciary Committee in response to the recommendation suggested by the Village Manager's memo of July 2009.

Trustee Basil said the Judiciary Committee did discuss the issue of fines but chose instead to recommend repeal of the previous Ordinance.

Trustee McKenna said he believed the Environmental and Energy Commission should discuss the issue of fines as they are part of the enforcement of the leaf blower ban.

Karen Glennemeier, member of the Environmental and Energy Commission, said she believed the Commission should discuss the issue of fines and coordinate with staff or any other Committee who had information on the issue.

President Canning said all the materials that the Village Board has received on the proposed Ordinance will be provided to the Environmental and Energy Commission. The Village Board will also direct the Commission to review any other issues that they deem appropriate to the proposed Ordinance.

Mr. Frenzer said he does not believe the fine issue is very complicated, the concern is more about the policy of the proposed Ordinance.

Debra Favre, member of the Environmental and Energy Commission, said she believes they can also check with other municipalities regarding leaf blower ordinances and provide a report in a timely manner.

Trustee Swanson clarified that the Environmental and Energy Commission's recommendation will be an advisory recommendation only for the Village Board to consider regarding the adoption of the proposed ordinance.

Trustee Krueger asked if the Village Board needed to specify the areas that they wanted the Commission to review.

Mr. Zimmermann said it would be appropriate to designate what areas the Commission should review in the motion.

5


Trustee Krueger said he believes the fine structure, enforcement, the relevance of the Ordinance today and the applicability of the 2006 versus the 1999 Ordinance should be reviewed by the Environmental and Energy Commission.

Trustee Terman asked that the Commission also review the environmental issues, noise, and health standards of the use of the leaf blowers.

Trustee Swanson moved to amend the motion that the Environmental and Energy Commission review fine structure, enforcement, relevancy of the ordinance, the applicability of the 2006 versus the 1999 Ordinance and in the context of environmental and energy use, seconded by Trustee Terman. All voted aye, the motion carried.

Trustee Basil noted that there were residents present that would not have an opportunity to speak this evening.

President Canning said the residents present will have an opportunity to be heard at the Environmental and Energy Commission meeting to be held at a date to be announced. The Commission will present a report to the Village Board at the March 23rd regularly scheduled meeting of the Village Board.

7.0 REPORTS FROM SPECIAL COMMITTEES:

No Report.

8.0 UNFINISHED BUSINESS:

8.1 Notice of vacancy on the Board of Health due to the term expiration of Malcolm Hast was handled with the Consent Agenda.

8.2 Notice of vacancy on the Housing Commission due to the term expiration of Marilyn Schaffer was handled with the Consent Agenda.

8.3 Notice of vacancy on the Community Relations Commission due to the term expiration of Shahid Siddiqui was handled with the Consent Agenda.

8.4 Notice of vacancy on the Board of Health due to the term expiration of Diana Hackbarth was handled with the Consent Agenda.

8.5 Notice of vacancy on the Fine Arts Commission due to the term expiration of Peter Yang was handled with the Consent Agenda.

8.6 Notice of vacancy on the Housing Commission due to the term expiration of John Thomason was handled with the Consent Agenda.

8.7 Notice of vacancy on the Commission for Persons with Disabilities due to the resignation of Sally Schiller was handled with the Consent Agenda.

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8.8 Notice of vacancy on the Board of Health due to the term expiration of Kenneth Krebs.

8.9 Notice of vacancy on the Historic Preservation Commission due to the term expiration of Neal Vogel.

8.91 Notice of vacancy on the Fine Arts Commission due to the resignation of Philip Simmons.

8.92 Notice of vacancy on the Youth Commission due to the resignation of Emily Swann.

8.93 Notice of vacancy on the Youth Commission due to the resignation of Nicole Kukulka.

8.94 Notice of vacancy on the Community Relations Commission due to the term expiration of Robert Gordon.

8.95 Notice of vacancy on the Youth Commission due to the resignation of Dennis Allen.

8.96 Notice of vacancy on the Historic Preservation Commission due to the term expiration of Richard Brill.

8.97 Notice of vacancy on the Fine Arts Commission due to the term expiration of Mary Ann Grannemann.

8.98 Notice of vacancy on the Historic Preservation Commission due to the term expiration of William Shapiro.

8.99 Notice of vacancy on the Appearance Review Commission due to the term expiration of James Kalas.

9.0 NEW BUSINESS:

9.1 Recommendation of reappointment of Kent Nusekabel to the Building Code Board of Appeal from March 2010 to March 2015 was handled with the Consent Agenda.

9.2 Recommendation of reappointment of Karen Glennemeier to the Environmental and Energy Conunission fiom March 2010 to March 2013 was handled with the Consent Agenda.

9.3 Appointment of Tim Sheridan as Chair of the Appearance Review Commission was handled with the Consent Agenda.

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10.0 ADJOURNMENT:

Trustee Terman moved to adjourn the meeting at 8:08 p.m., seconded by Trustee Basil. All voted aye, the motion carried.

Barbara L. Hirsch Deputy Village Clerk

8

Not yet approved

MINUTES OF THE SPECIAL MEETING OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES HELD ON TUESDAY,

FEBRUARY 23, 2010, AT 6:30P.M. IN THE SECOND FLOOR TRAINING ROOM OF THE WILMETTE VILLAGE HALL

Members Present:

Members Absent:

Staff Present:

I. Call to Order:

Village President Christopher Canning Trustee Alan Swanson Trustee Mari Terman Trustee Ted McKenna Trustee Cameron Krueger

Trustee Mike Basil Trustee Karen Spillers

Timothy J. Frenzer, Village Manager Kathleen Gargano, Assistant Village Manager Michael F. Zimmermann, Corporation Counsel

President Canning called the Special Meeting to order at 6:40 p.m. President Canning and Trustees Swanson, Terman, McKenna and Krueger were present.

II. Training on the subjects of amendments to the Illinois Open Meetings Act and the Illinois Freedom of Information Act.

Corporation Counsel Michael Zimmermann gave a presentation summarizing recent changes to the Freedom of Information Act and Open Meetings Act. Each trustee present asked q uestions about various aspects of the amended statutes. There was a general discussion among al l persons present about the impact of the amended statutes on Village operations.

1

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Not yet approved

Ill. Adjournment

Trustee Swanson moved to adjourn the meeting. The motion was seconded by Trustee Krueger. No discussion occurred on the motion. Voting "yes": Trustee Swanson, Trustee Terman, Trustee McKenna, Trustee Krueger and President Canning. Voting "no": none. The motion carried.

The Special Meeting was adjourned at 7:20 p.m.

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Respectfully Submitted,

Michael F. Zimmermann Corporation Counsel

2

�

Village of Wilmette-Village Board

FOIA and OMA Training

February 23, 2010

by Michael F. Zimmermann, Corporation Counsel

portions adapted from "THE NEW FOIA: GOOD MORNING SUNSHINE OR CLOUDY WITH A CHANCE OF MEATBALLS," by Michael Zimmermann and

Kathy Janega, September 26, 2009 Illinois Municipal League, and "BIG CHANGES TO FOIA AND OMA," by Michael F. Zimmermann, Illinois Institute

for Local Government Law, February 12, 2010.

RAYS A. ZIMMERMANN, LLC I . ATTORNEYS AT LAW

PUBLIC ACCESS COUNSELOR

x Office within the Attorney Gener�l's office

x Has final authority in determining disputes with FOIA requestors or OMA complainants

x; Can issue advisory opinions to municipalities

x. Will provide online training to 11designated persons" 1 and the FOIA officer

lifl RAYSA;, ZIMMERMANN, LLC LfA ATTORNEYS ,\T LAW �.:.w:

MAJOR CHANGES TO OPEN MEETINGS ACT

x Village must designate "employees, officers and members" to receive training by Atty General

x No guidance in the statute on who that should be.

lifl RAYSA1 • ZIMMERMANN. LLC � ATTORt.JEYS AT Lt\W

x Effective January 1, 2010

x Designated persons have

6 months to complete

training.

x When new designated

members appear, they

have 30 days to complete

training.

O.MA DESIGNATED PERSONS

x ORD 2010-0-13 designates

+ Village President

i+ all Trustees

+ Village Manager

+ Deputy Clerk

+ any other employee designated by the Village Manager

x Training is available online http://foia.ilattorneygeneral.net/.

+ Go to this site, register as an OMA officer and complete the training.

+ Send a notice to the Deputy Clerk that you have completed the training.

� RAYSA!' -� ZIMME:RMANN, LLC ATfORNt\'S r\r LAW '

MAJOR CHANGES TO FOIA

Private Information-§2(c-S) x Now has its own definition.

Public Funding-§ 2.5 x Anything having to do with Money is disclosable.

Settlement Agreements-§ 2.20 x Now expressly disclosable.

Repeated Requests-§ 3(g) x Clarifies the handling of repeat requestors.

Commercial Requests-§ 3.1

x New rules for requests aimed at business promotion

Copy Charges-§ 6(b)

x Finally some concrete pricing

lifl RAY SA .. · Zl M MER MANN, LLC L___B A T T 0 R N f Y 5 r\ T L .'\ W ,,.J:L'"""-UJ

C.OPY CHARGES

1. First 50 pages are free.

2., 15 cents per page after first 50. I

3. $1 per document for certification.

4. Actual cost for· color, non-paper, and sizes other

1 than legal and letter.

s. 1 Clarifies that you cannot charge for personnel costs.

� . . .. RAYS A . . · Zl M MERMAN N, LLC A T T 0 R N E Y S /1 T L A \V ·� --

�

PRIVATE INFORMATION Section 2(c-S)

"Private information" means � home address � personal license plates

and "unique identifiers" such as: � Social Security number � driver's license number � employee identification number � biometric identifiers

� personal financial information

� passwords or other access codes � medical records � home or personal telephone numbers � personal email addresses

RAYSA ZIMMERMANN, LLC ATTORNEYS AT LAW � --.-..�D'!i" .-r �

TIMING ISSUES IN HANDLING REQUESTS 1. 5 days to respond to requests.

o A Late response to a regular requestor means you can't charge copy

fees.

o No response to a non-commercial requestor means you can't claim

the request is unduly burdensome

2. Once the request is received it must be "immediately" forwarded

to FOI Officer.

•

3. If municipality discloses as ordered by PAC, there is no penalty.

� ' } RAYSA" ZIMMERMANN, LLC

AT"fO�NEYS ;\ 'I LAW

JUDICIAL ENFORCEMENT

1. Public Body has burden of proving exemptions by "clear and convincing

evidence."

2. Courts shall award attorneys fees to prevailing requestor.

o Interesting language here as to a court's consideration of relief obtained

vs. relief sought.

3. Mandatory Civil Penalties .

o Court must impose penalty if it finds that municipality "willfully, and

intentionally failed to comply . . . or otherwise acted in bad faith."

o Minimum of $2,500 I maximum of $5,000

liJI RAYSA /,·

'ZIMMERMANN, LLC LB A T l 0 R N E y s A T L A w .... '\.� .... ��.�

M .. UNICIPAL RULES FOR FOIA x Sec. 3(h) "Each public body may promulgate rules and regulations

in conformity with the provisions of this Section pertaining to the

availability of records and procedures to be followed, including:

(i) the times and places where such records will be made

available, and

(ii) the persons from whom such records may be obtained.

x If Act requires "immediate" forwarding of request to FOIO, and

response within 5 business days, can village state that they may

be made only when Village hall is open? See below: AG Training

says that "working" and "business" days are Monday through

Friday.

ml RAYSA,. .--·'ZIMMERMANN, LLC L..B A T 1' 0 R N E Y S .A. T L A W �� •

F.O.I. OFFICER F OIA mandates the appointment of an F.O.I.

Officer: 1. Mu-st be trained.

2. Develops list of records.

3. Ensures that body responds on time.

4. Notes date of receipt and due date on request.

s. Maintains request files (request, correspondence, response, 110ther communications").

ml RAYSA ZIMMERMANN, LLC Lfa t\TlOKNEYS AT L A W �

x Ord 2010-0-13 designates the following FOIO's

+ Deputy Village Clerk

+ Deputy Chief of Police,

+ Deputy Chief of the Fire Department,

+Assistant Director of Community Development

ml RAYSA• . ZIMMERMANN, LLC La f\T lORNEYS r\T L.'\W

MAKING REQUESTS

x No more forms-you can have one, but

requestor need not use it.

x IVIust honor any written request no matter how delivered.

+ "Written requests may be submitted to a public body

via personal delivery, mail, telefax, or other means

available to the public body" Sec. 3(c)

ml �AYSA" I ZIMMERMANN. LLC L8 ATTORN E YS .A.T Lt\'N

DENIALS ARISING FROM PRIVACY EXEMPTIONS

·x Must Notify PAC of intent to deny for privacy

reasons (§9.5{b)): + Personal information (unwarranted invasion ); or

+ Preliminary draft

x Contents + Copy of the request for access to records;

+ Proposed response from the public body; and

+ Detailed summary of the public body's basis for

asserting the exemption

x PAC response within 5 working days

� �AYSAt ZIMMERMANN, LLC ATfO�NEVS AT LAW .ilJ:I?M&liJ!:

DENIALS (CONT'D)

~

Notice of denial must contain:

1. A stated "detailed factual basis".

2. Statement that review by A. G. P ublic Access Counselor is available.

3. Address and phone of P.A.C.

4. Name and title of persons "responsible" for the denial.

s. Statement of exemption claimed.

6. Citation to legal authority.

RAYSA, '·}ZIMMERMANN, LLC A T �·-0 R N E Y S A T L 1\ W ».uv.-""""

DENIALS {CONT'D) Procedural change:

1.1 No more review by "head of public body" i.e Village President or Manager.

2. Municipality's failure to act within time frames is considered "exhaustion of administrative remedies".

o Translate: requestor can sue immediately.

liJI RAYSA '.�.:'" 1ZIMMERMANN, LLC LB ATTORNEYS r\T LA W

�

REQUESTOR'S A P PEAL AFTER DENIAL x Appeal to PAC within 60 days

x PAC responds within 7 working days

+ No further action required + Send copy of review request to public body and specifies

records and other documents to be produced for review x P ublic body must provide docs to P.A.C. within 7

working days

+ PAC may issue subpoenas + Public body may also file answer to allegations

RAYSA ·1 ZIMMERMANN, LLC

A T T 0 R N E Y S A T L A W r:..�� _ ...

A P PEALS (CO NT' D)

x PAC decision within 60 days, unless PAC extends up to 21 days

+ Binding opinion

+Mediation

+ 110ther" means

x Appeal of PAC's decision is by administrative •

rev1ew

+ Sangamon County

+ Cook County

liJI RAYSAt' ,:.,ZIMMERMANN, LLC LB A TlORNE�'S AT L AW

AG'S REQUES T FOR

REVIE W PRO CESS

Note: nothing about

confidentiality of records during

review or destruction after review

� �AYSA' ."'ZIMMERMANN, LLC

ATTORNEYS r\T LAW

PAC Request For Review Process Under FOIA

PWiic Body has 5 business days to respond The Public Body may extend this by 5 mo.e business d '>" lor specific reasons under the hw.

r ::�J .............., \__ ..... request \ .....

floquostarcan ..Dnlta � b AMow Ill tho Plillic ACXllll c.o..m.lar

(PAQ

�-------I( y.� lw: ..... Mild Roquo<t ""� 10 l'ublk Bodylo

oslc far onyneo""'J r.cood1.

Within 7 business doys � -Pllbllc Body II'IIJit pnMdo owq<»otad lnfonnadan O<AGconllluuu� �cBody""'y

oko-ollagadons.

fP�Body.,..,.tdH•n an._, PACbwutk copy of.,_. ID Requtlltr wtth confidenlf.l

Information �d

'

"PAC. his� colwt.cl•yl 110 ....... binding oplrjon a(w ......,_ ingthoRequanfarRa,._lmmlhabq.-•. PN:.moyurwnd dad•loft by 21 ....,.,_days bjl Ring wna:.n IIOIIcoto IWq ... w & Public Body with ,.....,. b uiJnslan. PAC. oko moy ckddo IIIII 10 luuo 1 binding opHon. lllan,tima In�� pnag, the PAC. moy dacldo to woric infmNilywllh ..__.and Publk: Body to modiItA and rwsolvuho dl!pu!e. Sl.CS 140'9.5(fl

If PAC nola fw 1'\dc: � Requalttr I - 1 � I canoppeoldeciJiofttocourt.

If PAC N1a for Requetter, Pubac &odymusttltbar pr<Mdodocumonts Ill Req.-orlmmodlol.tly

or appol PAC deddon 10 court.

.

a.ilattorneygeneral.net/pdf/PAC_Guide_11_5_09.pdf

KEY INTER PRETATIONS ON AG WEBSITE

�

�"A 'business day' or 'working day' means a day during the week, Monday through Friday. Saturdays, Sundays and state holidays are not business days and are not counted in computing the 5 business day time period. {From FOIA Training)."

�[What if Village Hall is only open 4 days a week?]

�"A person making a request for records and the public body may agree in writing to extend the time for compliance for a period to be determined by the parties. If the requester and the public body agree to extend the period for production., a failure by the public body to comply with the statutory deadlines is not treated as a denial of the request for the records.-'' {From FOIA Training).

�[Agreement with the Requestor is an important theme running through the Ag's materials. Attempts to agree with the requestor should be made at all stages of FOIA administration.]

ral. netffraining .aspx

RAYSA · ZIMMERMANN, LLC ATTORNEYS Al LA�V ��

KEY OMISSIONS ON AG WEBSITE

No mention of the

FACT that "General

Assembly" is

excluded from

definition of "public

body"

" ... except the

General Assembly

and committees or comm1ss1ons

thereof."

liJI RAYSA , �'ZIMMERMANN. LLC L6 A T r 0 R N f �· S A T L A W '"'�

From AG's OMA FAQs:

"What type of "public body" is covered by OMA?

The "public bodies" covered by OMA include all legislative, executive, administrative or advisory bodies of:

It! the State

It! counties

�townships, cities, villages, or incorporated towns

111 school districts

111 all municipal corporations

"Public bodies" also includes all committees, subcommittees and subsidiary bodies of public bodies. Examples of "public bodies" include everything from park district boards to city councils to civic commissions. "Public bodies" includes, but is not limited to, any entity that is supported in whole or in part by tax revenue or which expends tax revenue.

http://foia. i lattorneygeneral.netlpdf/FAQ_ OMA _Government. pdf

A.ND NOW A WORD ABOUT EMAIL . . .

Considerations for email

ml RAYSA . ; Z IMMERMANN, LLC l____B A T T O R N E Y S A T L A W

x Email is a public

docurrlent

x Think before you write

x Does the world need to

be copied on your email?

EMAIL GOLDEN RULE

There is only 1 rule for business email

x Would your mother approve of this email ?

• No ? Re-write it or don't send the thought

� ( l RAYSA ; ZIMMERMANN, LLC

A T T 0 R N E Y S A T L A \'\' ;,�

M.ORE EMAIL CONSIDERATIONS

x Email is a lousy forum for a discussion -It's 10:00 A.M., do you know where your phone

is ?

x Don't engage majority of quorum of a board or

committee in an email discussion

x. Use phone for discussions- e m a i l is a lousy

1 forum for discussion (yes, it's here twice)

liJI RAYSA , �)Z IMMERMANN, LLC LB A T l 0 R N ( Y S r\ T L A W 1�

V I L L A G E O F W I L M E T T E 1200 WILMEITE A VENUE

WILMETTE, ILLINOIS 6009 1-0040

6.12

COMMUNITY DEVELOPMENT (847) 853-7550 DEPARTMENT fAX (847) 853-7701

Date: March 5, 2010

To: Timothy J. Frenzer, Village Manager

From: Lisa Roberts, Assistant Director of Community Development

Subject: Temporary Use: 2010-TU-02 St. Augustine's Episcopal Church Plant Sale

Recommendation

TOO (847) 853-7634 EMAIL [email protected]

To grant a temporary use permit for a plant sale at 1 140 Wilmette A venue from Thursday, May 6, 2010 to Sunday, May 9, 2010, from Friday, May 14, 2010 through Sunday, May 1 6, 2010, and to permit a tent in excess of72 hours.

Background

Section 6.5.3(h) of the Zoning Ordinance authorizes the Village Board to approve any Temporary Use that continues for more than five days.

Discussion

St. Augustine's Episcopal Church plans to hold a plant sale at 1 140 Wilmette Avenue. The Annual Plant Sale is scheduled for seven days over two weekends in May: Thursday, May 6 through Sunday, May 9 and Friday, May 1 4 through Sunday May 16, 2010. The daily hours of the Plant Sale will be 8:30 a.m. to 5:30 p.m. on Friday and Saturday and from 8:30 a.m. to 3:00 p.m. on Sunday. The Plant Sale is a fund-raiser for the Church's charitable activities.

The Plant Sale is staffed entirely by parishioners who volunteer their time. The Church parking lot will provide the necessary parking for the event As in years past, the Church is requesting to install a 20' x 20' open sided tent for more than 72 hours to coincide with the seven-day period of the sale.

Because the event will last a total of more than 5 days, notice is required.

Documents Attached

1 .0 Application 2.0 Letter 3.0 Sanborn Map 4.0 Site Plan 5.0 Notice 6.0 Affidavit

• •

2

Application for Temporary Use Permit Hearing

Address of Event/Structure: 1/40 W!C..tkt:-77e /t-1/G' /A)IWk&?& . ZL > I

Dateffimes of Event/Structure: ;11 A 'I ', 7 , 8 1 q �'II 1 i 1�, ct I/, 1 - ;>e?t D

Description of Event/Structure: "5t9L-e I�" 2fa..JI(}6- ?'-flA/7 �. r'-0 Wt-=l'tc; ,4,./D So/Hr; 1/5"�7'/,.0((::. t?t-1Wr:S I 12 ./(A-, !:.£:-- /tV� ,;::- t=C)/2..

Number of anticipated attendees: _.:::::.�-=....:0::...__�_-_________________ _

What provisions will you make for parking for the Event:/tFM NT 1'5C117AJh �l/2t!tf ft,,!J elftpq= ll:� Srfk;-z� ?MJtthU6-

Application Letter Attached: D Yes �No

Event Sponsor • •

Organization or Company: � . A- CJ 6- VS7JJAJt;- ..5 GPI� et:> , .fc_. auK H Contact Person 11 ' � Name: �let{ lb4> �..>O�M .410 Address: Ztlf rP��r )?(?11-l:> & LI?A)I/J�'"'k)l :£1- 6oo:J5" Phone Nwnber: Busineu:� ?'11· 7� 7 - 1'f). (&. Home: 5'11- '(qg N 'f't.:l'f

E-mail: PNQ t3c>coMtft.J fi?4-ot-. CoN\ Fax:

Are you the legal owner of the property? 0 Yes �o If not, please provide ihe following information with the property owner's signature, or attach a signed letter of authorization.

?MISH Address:��=u��-------------Phone N� ............. . Signature Date

I agree that if the temporary use -i�, z�ipts from this event, if any, will he property reported to the State as �table to 'e �e.

Petitioner's Signature '(..# (/" �t&-L• Date h ·It �1"

6/l l/09

!_ \ .o .:�� -- .i'/T

Temporary Use Handbook Page 4

January 28, 2 0 1 0

Lisa C . Roberts, AICP Assistant Director Community Development Village of Wilmette 1 200 Wilmette Road Wilmette, IL 60091

Dear Ms. Roberts:

RICHARD J. BOWMAN 7 1 4 FOREST ROAD

GLENVIEW, IL 60025-3450

·--· �-=-----' �---

This letter is responding to your E-mail of January 20, 2 0 1 0 regarding the Annual St. Augustine Plant Sale scheduled for May 61h through the 16th with the actual sale held only on the Friday - Sunday weekends.

Hours of the sale will be 8:30 AM until 5:30 PM each Friday and Saturday. The Sunday sales will usually finish around 3 : 00 PM.

Enclosed is a check for the $ 1 1 0 fee for the permit. There will not be any change in the set up or plan for the sale so the current plot that is on file with the Village will be followed.

As in the past we will be using one small tent but it will be less than 700 square feet. I hope the Village Board can approve the tent as part of the Temporary Use permit.

As we discussed I hope the date to place this request before the Village Board will be at the March 91h meeting. Please call or E-mail me if you have any questions. 847-998-9 1 24. [email protected]

I will pick up the materials necessary to notify local residents as soon as I hear from you. Thank you so much for your help and cooperation.

~ Richard J. Bowman Enclosure

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COMMUNITY DEVELOPMENT DEPARTMENT

V I L L A G E O F W I L M E T T E 1200 WILMEITE AVENUE

WILMETTE, ILLINOIS 60091-0040

NOTICE OF TEMPORARY USE

(847) 853-7550 FAX (847) 853-7701


On March 9, 2010, at 7:30 p.m., the undersigned shall appear before the President and Board of Trustees of the Village of Wilmette in the Council Chambers of the Second Floor of Village Hall, 1 200 Wilmette A venue, Wilmette, Illinois, to request a Temporary Use Permit to allow the a plant sale fundraiser.

St. Augustine's Episcopal Church plans to hold a plant sale at 1 1 40 Wilmette Avenue. The Annual Plant Sale is scheduled for seven days over two weekends in May: Thursday, May 6 through Sunday, May 9 and Friday, May 1 4 through Sunday May 16, 2010. The daily hours of the Plant Sale will be 8:30 a.m. to 5:30 p.m. on Friday and Saturday and from 8:30 a.m. to 3:00 p.m. on Sunday. The Plant Sale is a fund-raiser for the Church's charitable activities.

The Plant Sale is staffed entirely by parishioners who volunteer their time. The Church parking lot will provide the necessary parking for the event. As in years past, the Church is requesting to install a 20' x 20' open sided tent for more than 72 hours to coincide with the seven-day period of the sale.

Section 6.5.3(h) of the Zoning Ordinance authorizes the Village Board to approve the Temporary Use. If you have any questions or comments about this Temporary Use please contact the Community Development Department at (847) 853-75 1 8.

Dated: January 29, 2010

Name: St. Augustine's Episcopal Church

Property: 1 140 Wilmette Avenue

Case No.: 2010-TU-02

5 .0

l u�r-��'�-111 J l UUI MAR - ., 2010 !i � ...' : [__ - ···-· - - -·

Temporary Use Village of Wilmette 1 200 Wilmette Avenue

Village of Wilmette Affidavit Case Number: 201 0-TU-o2

Property Located At: 1 140 Wilmette Avenue

The undersigned being duly sworn deposes and says that he has complied with the applicable notice provisions of Section 20-6.5.3 of the Zoning Ordinance of the Village of Wilmette, by distributing the attached Notice of Public Hearing to the following named parties by one of the following methods:

A. Notice sent by first class mail with sufficient postage affixed thereon. B. Notice delivered in person.

PIN II NAME ADDRESS Date Method of service of service

05-34-1 02-010-0000 ANDREW & T BOSMAN 749 12TH ST, WILMETTE, IL 60091 02126/2010 A

05-34-102-016-0000 RESIDENT 737 1 2th ST, WILMETTE, IL 60091 02126/2010 A

05-34-1 02-016·0000 SBC AMERITECH ONE SBC CENTER 36M01, ST LOUIS, MO 63101 02126/2010 A

05-34-1 03-005-000Q BETH CORPORATION 1590 S MILWAUKEE AV, UNIT 215, LIBERTVILLE, IL 02126/2010 A 60048

05-34·1 03-005·0000 RESIDENT 1200 CENTRAL AVE , WILMETTE, IL 60091 02/26/2010 A

05-34-1 04·00 1 -0000 JOSEPH DICAMILLO 750 12TH ST, WILMETTE, IL 60091 02/26/2010 A

05-34-1 04-002-0000 DAVID & INDRANI HWANG 1135 LAKE AV, WILMETTE, IL 60091 02/26/201 0 A

05-34·1 04-003-0000 THOMAS M LEAHY JR 1 133 LAKE AV, WILMETTE, IL 60091 02/26/2010 A

05-34·1 04-004-0000 FRANCIS SCOTT BROWN 1 127 LAKE AV, WILMETTE, IL 60091 02126/2010 A

05-34-1 04-005-0000 RBT & ROBERTA PHILLIPS 1 123 LAKE AV, WILMETTE, IL 60091 02/26/2010 A

05-34-104-006-0000 RESIDENT 1 12 1 LAKE AV, WILMETTE, IL 60091 02/26/2010 A

05·34·1 04-006-000Q TO THE TAXPAYER OF 2320 PIONEER AD, UNIT 92, EVANSTON, IL 60201 02/26/2010 A

05-34·1 04-007-000Q JOHN YAWORSKY 1 1 1 9 LAKE AV, WILMETTE, IL 60091 02/26/2010 A

05-34-104-008-0000 KARA PELLATION 1 1 1 5 LAKE AV, WILMETTE, IL 60091 02/26/2010 A

05·34-104-01 1-0000 ST. AUGUSTINE'S CHURCH 1 130 WILMETTE AVE, WILMETTE, IL 60091 NO NOTICE NEEDED -APPLICANT

05·34-1 04-012-0000 RESIDENT 740 12TH ST, WILMETTE, IL 60091 02/26/2010 A

05-34·1 04-013-0000 BEIZEL PROPERTY CO 736 12TH ST, WILMETTE, IL 60091 02/26/2010 A

05·34·104-017-0000 NORTH SHORE COMM BANK 722 12TH ST, WILMETTE, IL 60091 02126/2010 A

05·34·1 04-01 6-0000 NORTH SHORE COMM BANK 720 12TH ST, WILMETTE, IL 60091 02/26/2010 A

05-34-104-019-0000 ST. AUGUSTINE'S CHURCH 1 140 WILMETTE AVE, WILMETTE, IL 60091 NO NOTICE NEEDED -APPLICANT

05-34-1 04-020-000Q EAO REAL EST L TO 1 144 WILMETTE AVE, WILMETTE, IL 60091 02126/201 0 A

05-34-104-021 -0000 J CLARKE BAKER, AGT. 1 150WILMETTE AVE, WILMETTE, IL 60091 02/26/2010 A

05·34·1 04-022-0000 JOHN & ALLOAH LOSINSKE 2008 CENTRAL AVE, WILMETTE, IL 60091 02/26/2010 A

05·34-1 04-022-0000 RESIDENT 1 154 CENTRAL AVE, WILMETTE, I L 60091 02/26/2010 A

05-34-104-023-0000 F GOLDEN 1 152 CENTRAL AVE, WILMETTE, IL 60091 02/26/2010 A

05-34-1 04-024-0000 RESIDENT 1 150 CENTRAL AVE, WILMETTE, IL 60091 02/26/2010 A

05-34-1 04-024-000Q ROBERT E KOCH 1225 SHERIDAN RD, WILMETTE, IL 60091 02126/201 0 A

The undersigned further states that the above and foregoing list of names and addresses is a complete list containing the names and last known addresses of all parties to whom the current real estate tax bills are sent, as shown on the record of the local real estate tax collector, and all parties residing on or in possession of a portion of the premises whose names are listed on mailboxes on said premises for all lots any part of which lie in the vicinity of the subject property, said subject property being that property for which a temporary use has been requested.

� Affiant

Subscribed and sworn to before me this £"cfa!Vl?V'-( , 20 ( u FFICIAL SEAL JERRY KAHN

NOTARY PUBUC · STATE OF IUINOIS t-------;'---+.f+----------------UY COMMISSION EX PI RES OCT. 20. 2011

� . o 1

Temporary Use Village of Wilmette 1200 Wilmette Avenue

Village of Wilmette Affidavit [NG:;:�jla

Case NurTiDer: ·;2()'1'0.:r-U�� . ,

Property Located At: 1 140 Wilmette Avenue


A Notice sent by first class mail with sufficient postage affixed thereon. B. Notice delivered in person.

PIN# NAME ADDRESS

05-34-104-025-0000 RESIDENT 1 1 60 WILMETTE AVE, WILMETTE, IL 60091

05-34-104-026-0000 RESIDENT 1 148 CENTRAL AVE, WILMETTE, IL 60091

05-34-104.027 -oooo RESIDENT 1 1 46 CENTRAL AVE, WILMETTE, IL 60091

05-34-1 04-o32-0000 ST. AUGUSTINE'S CHURCH 1 140 WILMETTE AVE, WILMETTE, IL 60091

05-34-104.033-0000 STEVEN BURCKARDT 1 109 LAKE AV, WILMETTE, IL 60091

05-34-104-034-0000 MARGARET ANDERSON 1 1 07 LAKE AV, WILMETTE, IL 60091

05-34-104.035-0000 MADELEINE A MCCLOSKEY 1 1 05 LAKE AV, WILMETTE, IL 60091

05-34-104-036-0000 MINGHAN TONG 809 11TH, WILMETTE, IL 60091

05-34-104.037-0000 TIMOTHY LAWLOR 805 11TH, WILMETTE, IL 60091

05-34-104-038-1001 JUNE HARADA 724 12TH ST, UNIT 101 , WILMETTE, IL 60091

05-34-104-038-1002 RESIDENT 724 12TH ST, UNIT 102, WILMETIE, IL 60091

05-34-104-038-1 002 ROBERT J NICOLAZZI 1207 SHEFFIELD LANE, GLENVIEW, IL 60025

05-34-104-o38-1003 SUSAN SCHNACKENBERG 724 12TH ST, UNIT 103, WILMETTE, IL 60091

05-34-104-038-1004 NAOMI B POLONSKY 724 12TH ST, UNIT 104, WILMETIE, IL 60091

05-34-1 04-038-1005 ILIE MERCE 724 12TH ST, UNIT 105, WILMETIE, IL 60091

05-34-1 04-038-1 006 N LEONARD & S PARK 724 12TH ST, UNIT 106, WILMETTE, IL 60091

05-34-104-038-1 007 JUDITH L BORCHERS 724 12TH ST, UNIT 107, WILMETTE, I L 60091

05-34-1 04.038-1 008 S & G BOHRMAN 724 12TH ST, UNIT 108, WILMETTE, IL 60091

05-34-1 04-038-1009 CATHERINE K PETERS 724 12TH ST, UNIT 109, WILMETIE, IL 60091

05-34-104-038-1010 RESIDENT 724 12TH ST, UNIT 1 10, WILMETIE, IL 60091

05-34-1 04.038-1 011 MATTHEW KUSEK 724 12TH ST, UNIT 1 1 1 , WILMETIE, IL 60091

05-34-1 04-o38-1 012 JACK POE 724 12TH ST, UNIT 1 12, WILMETTE, IL 60091

05-34-1 04.038-1 013 MARY ELLEN NEUMAN 724 12TH ST, UNIT 201, WILMETTE, IL 60091

05-34-1 04-038-1014 PEARLWU 724 12TH ST, UNIT 202, WILMETIE, IL 60091

05-34-104-038-1015 DOROTHY S MURAKISHI 724 12TH ST, UNIT 203, '.\'��ETIE, IL 60091

05-34-104-038-1016 MARK MAHOWALD 724 12TH ST, UNIT 204, WILMETIE, IL 60091

05-34-104-o38-1017 MARTIN ROSENBAUM 724 12TH ST, UNIT 205, WILMETTE, IL 60091

05-34-1 04-038-1 01 8 MARCELO VERACIERTO 724 12TH ST, UNIT 206, WILMETTE, IL 60091

Date Method of service of service

02/26/2010 A

02/26/2010 A

02/26/2010 A

NO NOTICE NEEDED -APPLICANT 02/26/2010 A

02/26/2010 A

02/26/2010 A

02/2612010 A

02/2612010 A

02/26/2010 A

02/26/2010 A

02/2612010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02126/201 0 A


s,�� Subscribed and sworn to before me this

Affiant" 20 day o f hJwW'1. . 20 l �

OFFICIAL SEAL JERRY KAHN

NOTARY PUBliC - STATE OF IlliNOIS MY COMI41SSION EXPIRES OCT. 20, 2011 ·1# Notary Public

2

Village of WilmeHe Affidavit Temporary Use VIllage of Wilmette 1200 Wilmette Avenue

Case Number: 2010-TU.02

Property Located At: 1 1 40 WllmeHe Avenue


A Notice sent by first class mail with sufficient postage affixed thereon. B. Notice delivered in person.

PJNN NAME ADDRESS

05-34-104-038-1019 MONICA MERINO 724 1 2TH ST, UNIT 207, WILMETTE, IL 60091

05-34-1 04-038-1020 LWOLKOWSKI 730 12TH ST, WILMETTE, IL 60091

05-34-104-038-1020 RESIDENT 724 12TH ST, UNIT 208, WILMETTE, IL 60091

05-34·1 04-038-1021 DONNA J KING 724 12TH ST, UNIT 209, WILMETTE, IL 60091

05-34-104-038-1022 ELSA MALINSKY 724 12TH ST, UNIT 210, WILMETTE, IL 60091

05-34-1 04·038-1 023 R SEIDEL 724 12TH ST, UNIT 21 1 , WILMETTE, IL 60091

05·34·1 04-038-1 024 M EBERLE 730 12TH ST, WILMETIE, IL60091

05-34-104-038-1024 RESIDENT 724 12TH ST, UNIT212, WILMETTE, IL 60091

05-34-104-038-1 025 JOHN & CHRIS GUENTHER 724 12TH ST, UNIT 301, WILMETTE, IL 60091

05-34·104-038-1 026 MARYANN HEINZEN 724 12TH ST, UNIT 302, WILMETTE, IL 60091

05-34-104-038-1027 ALICE S BASOMS 724 12TH ST, UNIT 303, WILMETTE, IL 60091

05-34-104-038-1 028 BARBARA & ROBERT SPENCER 724 12TH ST, UNIT 304, WILMETTE, IL 60091

05-34·1 04-038-1 029 MARGARET BYRNE 724 12TH ST, UNIT 305, WILMETTE, IL 60091

05-34-104-038-1 030 INNA PAVLOTSKY 724 12TH ST, UNIT 306, WILMETTE, IL 60091

05-34-104.038-1031 LINDA TAPPENDOAG 724 1 2TH ST, UNIT 307, WILMETTE, I L 60091

05-34-104-038-1 032 RESIDENT 724 12TH ST, UNIT 308, WILMETTE, IL 60091

05-34-104-038-1 032 WILMETTE PARTNERS PO BOX 733, WILMETTE, IL 60091

05-34-104-038-1 033 WILLIAM E ORTLEP 724 12TH ST, UNIT 309, WILMETTE, IL 60091

05-34-1 04-038-1034 FRED & ANNE SCHWARTZ 724 12TH ST, UNIT 310, WILMETTE, IL 60091

05-34-104-038-1035 STEVEN LEECH 724 12TH ST, UNIT 3 1 1 , WILMETTE, IL 60091

05-34-1 04-038·1 036 DAWN MCDERMOTT 724 1 2TH ST, UNIT 312, WILMETTE, IL 60091

05-34-1 04-038-1 037 RESIDENT 724 12TH ST, UNIT 313, WILMETTE, IL 60091


om6t2o1o A

02/26/2010 A

om512o1o A

02/26/2010 A

02/26/2010 A

om6/201o A

om6/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

om6/201o A

02/26/2010 A

om612o1o A

02/26/2010 A

02/26{2010 A

om6/201 0 A

05-34-105-001-0000 1 1 01 LAKE ST, WILMETTE, IL 60091 NO PROPERTY OWNER PER COOK COUNTY TREASURER

05-34-106-001·0000 1 ST CONGREGATIONAL a-iURCH 1 125 WILMETTE AVE, WILMETTE, IL 60091 02/26/201 0 A

05-34-106-004-0000 NORTH SHORE COMM BNK 1 1 43 WILMETTE AVE, WILMETTE, IL 60091 02/26/2010 A

05-34-106-005-0000 RESIDENT 1149 WILMETTE AVE, WILMETTE, I L 60091 02/26/2010 A

05-34-1 06-006-0000 NORTH SHORE COMM BNK 1 151 WILMETTE AVE, WILMETTE, IL 60091 02/26/2010 A


s�� AffiaJltV

Subscribed and sworn to before me this lC? day of (� , 201 v OFFICIAL ��.AI..

JERRY KAHN NOTARY PUBliC . STATE OF ILLINOIS

MY COMMISSION EXPIRES OCT. 20 2011 �Notary Public

3

�. MAR - ., 2010 I

Village of Wilmette Affidavit

110)/ [E cc; ��n ... . . --·-

Temporary Use Village of Wilmette 1200 Wilmette Avenue Property Located At: 1 1 40 Wilmette Avenue


A. Notice sent by first class mail with sufficient postage affiXed thereon. B. Notice delivered in person.

P!Nif NAME

05-34-1 06-007-0000 JOS HELBERG

05-34-106-007 -oooo RESIDENT

05-34-106-009-0000 HE METTE SHE LLC CO 05-34-106-009-0000 RESIDENT

05·34-1 06-Q14-0000 1ST CONGREGATIONAL CHURCH

05·34-1 06-015-0000 METROPLEX GATES

05-34-106-015-0000 RESIDENT

05-34-106-016-0000

05-34-106-017-0000 ERBN PROP INC

05-34-106-017-<>000 RESIDENT

05-34-106-019-0000 1 1 00 CENTRAL MANAGEMENT

05-34-106-019-0000 RESIDENT

05-34-106-020-1001 JANSS GUITART FAMILY

05-34-1 06-020-1001 RESIDENT

05-34-1 06-020·1 002 KATHLEEN POPE

05·34-1 06-Q20-1 003 KENNETH FELDMAN

05-34-1 06-02D-1 004 NATL SAB OF THE US

05-34-1 06-Q20-1 004 RESIDENT

05-34-1 06·020-1 005 HTSB GOODMAN

05-34-1 06-Q20-1 005 RESIDENT

05-34-106-020-1006 KAREN KOPKA

05-34-106-020-1007 EDWARD & ELLEN MCMANUS

05-34-106-020-1008 RESIDENT

05-34-1 06-020·1 009 CHARLES 8 !<ITCHEN

05-34-106-020-1010 JOHN C BULGER

05-34-1 06-02D-1 011 J & V DUNDURS

05·34-106-02D-1011 RESIDENT

ADDRESS Date Method of service of service

3221 CENTRAL AVE, WILMETTE, IL 60091 02/26/2010 A

1 159 WILMETTE AVE, WILMETTE, IL 60091 02/26/201 0 A

3915 GOLF RD, EVANSTON, IL 60203 02/26/2010 A

1 122 CENTRAL AVE, WILMETTE, IL 60091 02/26/2010 A

1 125 WILMETTE AVE, WILMETTE, IL 60091 02/26/201 0 A

200 E RANDOLPH, UNIT 2100, CHICAGO, IL 60601 02/26/201 0 A

1 135 WILMETTE AVE, WILMETTE, IL 60091 02!26/2010 A WILMETTE, IL 60091 NO PROPERTY

OWNER PER COOK COUNTY TREASURER

4001 W DEVON AVE, UNIT 507, CHICAGO, IL 60646 02/26/2010 A

1 1 00 CENTRAL AVE, WILMETTE, IL 60091 02/26/2010 A

718 GREENLEAF, WILMETTE, IL 60091 02/26/2010 A

1 100 CENTRAL AVE, WILMETTE, IL 60091 02/26/201 0 A

1023 LAKE AVE, WILMETTE, IL 60091 02/26/201 0 A

705 1 1TH ST, UNIT 100, WILMETTE, IL 60091 02/26/201 0 A

705 1 1TH ST, UNIT 200, WILMETTE, IL 60091 02/26/2010 A

705 1 1 TH ST, UNIT 201, WILMETTE, IL 60091 02/26/201 0 A

1233 CENTRAL AVE, EVANSTON, IL 60201 02/26/201 0 A


11 E MAIN ST, ST CHARLES, IL 60174 02/26/2010 A 705 1 1TH ST, UNIT 203, WILMETTE, IL 60091 02/26/2010 A


705 1 1TH ST, UNIT 205, WILMETTE, IL 60091 02126/2010 A

705 11TH ST, UNIT 206, WILMETTE, IL 60091 02/26/2010 A



9449 LAWNDALE AV, EVANSTON, IL 60203 02/26/2010 A

705 1 1 TH ST, UNIT 209, WILMETTE, IL 60091 02/26/201 0 A


Subscribed and sworn to before me this

OFFICIAL SEAL JERRY KAHN

NOTARY PUBLIC· STATE OF ILLINOIS I.IY COMMISSION EXPIRES OCT. 20, 2011

s�rl • Affiant

_2..;;;;:.../o __ day of fv�cr Notary Public

4

. 20 t c:::>

VIllage of Wilmette Affidavit Temporary Use VIllage of Wilmette 1 200 Wilmette Avenue

Case Number:�2o':l:o.� Property Located At: 1 1 40 Wilmette Avenue



PIN# NAME

05·34·1 06-020-1012 DIANE L TESKA

05-34·1 06-020-1 013 FRED STOEKER

05-34-1 06-020-1014 GERRY GOMBERG

05-34-106-020-1015 OLGA D WOLZ

05-34-106-020-1016 RICHARD A ANDERSON

05-34-106-020-1017 PAULA J SAUER

05-34-1 06-020-1 018 ELLEN L MACGRAN

ADDRESS

705 1 HH ST, UNIT 210, WILMETTE, IL 60091

705 1 HH ST, UNIT 2 1 1 , WILMETTE, IL 60091

705 1 1TH ST, UNIT 212, WILMETTE, IL 60091


705 1 1TH ST, UNIT 214, WILMETIE, IL 60091

705 11TH ST, UNIT 215, WILMETTE, IL 60091


Date of service

02126/2010

02/26/201 0

02/26/2010

02/26/201 0

02/26/2010

02/26/2010

02126/2010

05-34-106-020·1019 KARIN A CASTLE 1 1515 N SEVEN PINES AD, NORTHPORT, Ml 49670 02/26/2010

05-34-106-020-1019 RESIDENT 705 1 HH ST, UNIT 217, WILMETTE, IL 60091 02/26/2010

05-34-1 06-020-1020 RESIDENT 705 1 1 TH ST, UNIT 300, WILMETTE, IL 60091 02/26/2010

05-34-1 06-020-1020 RONALD PORTE 128 LAUREL, WILMETTE, IL60091 02/26/201 0

05-34-1 06-020-1021 IGGINC PO BOX 810490, DALLAS, TX 75381 02/26/2010

05-34·1 06-020·1 021 RESIDENT 705 1 1TH ST, UNIT 301, WILMETTE, IL 60091 02/26/2010

05-34-106-020-1 022 MONIQUE SAVUN 705 1 1TH ST, UNIT 302, WILMETTE, IL 60091 02/26/2010

05-34-106-020-1023 MONIQUE SAVLIN 705 1 1TH ST, UNIT 303, WILMETTE, IL 60091 02/26/201 0

05-34-1 06-020-1 024 THOMAS PRITCHARD 705 1 1 TH ST, UNIT 304, WILMETTE, IL 60091 02126/2010 05-34-1 06-020-1 025 MILDRED C POLONSKY 209 RIVERSHIRE, UNIT 202E , LINCOLNSHIRE, IL 02/26/2010

60069 05-34-1 06-020-1025 RESIDENT 705 1 1TH ST, UNIT 305, WILMETIE, IL 60091 02/26/2010

05-34-1 06-020-1 026 SERYEN CHIA 705 1 1TH ST, UNIT 306, WILMETTE, IL 60091 02/26/201 0

05-34-1 06-020-1027 CORINNE M GOLDMAN 705 1 1TH ST, UNIT 307, WILMETTE, IL 60091 02/26/2010

05-34-1 06-020-1028 ALVIN MASLOV 705 1 1TH ST, UNIT 308, WILMETTE, IL 60091 02/26/2010

05-34-106-020-1029 ZAHRA NEJATI 705 11TH ST, UNIT 309, WILMETIE, IL 60091 02/26/2010

05-34·1 06-020-1030 DAVID SALOOM 705 11TH ST, UNIT 310, WILMETTE, IL 60091 02/26/2010

05-34-106-020-1031 MITCHELL & RHODA RHODES 705 1 HH ST, UNIT 3 1 1 , WILMETTE, IL 60091 02/26/2010

05-34-106-020-1032 RESIDENT 705 11TH ST, UNIT 312, WILMETTE, IL 60091 02/26/2010

05-34-106-020-1 032 CHYOKO OMACHI 804 COVENTRY PT, SPRINGFIELD, IL 62702 02/26/2010

05-34-106-020-1 033 STUART BERGER 705 1 1TH ST, UNIT 313, WILMETTE, IL 60091 02/2612010

05-34-106-020-1 034 PATRICIA DONOVAN 705 11TH ST, UNIT 314, WILMETTE, IL 60091 02126/2010

Method of service

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A

A


� Subscribed and sworn to before me this __ Zh __ day of hkN�

OFf.ICIAL SEAL

JERRY KAHN NOTARY PUBLIC · STATE OF IWNOIS

MY COMMISSION EXPIRES OCT. 20. 2011 �Public

5

, 20 (0

• n1 MAR - , 2oro ��u Village of Wilmette Affidavit

!lol�r;;; �JJr�,� L

-j i .J'

1 CCMW, tii·i t((c�•�·� Temporary Use Village of Wilmette 1200 Wilmette Avenue

Case Num0f!r:-20'HY�'r0�·2.. -·-

Property Located At: 1 1 40 Wilmette Avenue



PINN NAME

05-34-1 06-020·1 035 KAREN DONNELLY

05-34-1 06·020·1 036 VAIRA KRUMINS

05-34-1 06-020·1 037 RESIDENT

05·34-106·020·1037 TLC MANAGEMENT CO 05-34-1 06-020·1 038 JEFF JOHNSON

05-34·1 06-020·1 039 SUTHIPARN RANUMAS

05-34-106-020-1040 C & M SILVERSTEIN

05-34-1 06-020-1041 RESIDENT

05·34·1 06-020·1 041 MARK R FERDINAND

05-34-1 06-020·1 042 ARTHUR J LUTSCHAUNIG

05-34-1 06-020·1 043 DAVID MILLER

05-34·1 06-020·1 044 JAMES A MONTGOMERY

05-34·1 06-020·1 045 GLORIA M KOENIG

05-34-1 06-020-1045 RESIDENT

05·34-1 06-020·1 046 BONNIE A AGNEW

05-34-1 06-020-1 047 LINDA E DONNELLY

05-34-1 06-020·1 048 WIWAM C BISHOFF

05-34-1 06-020·1 049 MARY E KEATING

05-34-1 06·020·1 050 C SYMONS JPMC TRUST

05·34-1 06-020·1 050 RESIDENT

05-34-1 06-020·1 051 YANA SERDYUK

05-34-1 06-020-1052 VELMA MARKFIELD

05-34·1 06-020·1 053 CHULING CHIA

05·34·1 06-020·1 053 RESIDENT

05-34-1 06-020·1 054 RANKO & DIAMADO GVEZDEN

05·34·1 06-020·1 055 BARBARA SHELLY

ADDRESS



705 1 1TH ST, UNIT 317, WILMETTE, IL60091

100 N LASALLE ST, UNIT 1200, CHICAGO, IL 60602


705 1 1 TH ST, UNIT 401, WILMETTE, IL 60091



P 0 BOX 125, WONDER LAKE, IL 60097

705 11TH ST, UNIT 404, WILMETTE, I L 60091



2815 LAKE , WILMETTE, IL 60091





705 11TH ST, UNIT 4 1 1 , WILMETTE, IL 60091

791 ELM ST 2ND FL, WINNETKA, IL 60093


705 11TH ST, UNIT 413, WILMETTE, JL 60091

705 1 1TH ST. UNIT 414, WILMETTE, IL 60091

72 E ELM 3 , CHICAGO, IL 60611





02/26/2010 A

02/26/201 0 A

02/26/201 0 A

02/26/2010 A

02/26/201 0 A

02{.!6/20 1 0 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/201 0 A

02{.!6/201 0 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A

02/26/2010 A


Subscribed and sworn to bdore me this

OFfiCIAL SEAL JERRY KAHN

NOTARY PUBLIC· STATE Of IlliNOIS MY COMMISSION EXPIRES OCT. 20, 2011

£� Affiant

. 20 {D

V I L L A G E O F W I L M E T T E 1 200 WILMETTE AVE.

WlLMETTE, ILLINOIS 60091

March 2, 201 0


From: John Adler, Director of Community Development Kathleen Gargano, Assistant Village Manager Michael Braiman, Assistant to the Village Manager

Subject: Approval of Contract with TPI Building Code Consultants, Inc for Plan Review and Inspectional Services

Recommendation

Authorize the Village Manager to execute a three year contract with TPI Building Code Consultants, Inc. (TPI) for Plan Review and Inspectional Services.

Background

Plan review and inspections are currently performed by the following semi-full-time staff (32 hours per week) in the Community Development Department:

• 1 Plan Reviewer (Structural, Mechanical, Electrical & Plumbing) • 1 General Inspector (Building, Mechanical and Electrical Inspections) • 1 Plumbing Inspector (Inspections & Plan Reviews)

In addition to the staff outlined above, the Village outsources overflow inspections and plan reviews to the following firms:

• Mike Murrin (Plumbing Inspections & Reviews) • Brian Lamberg (Electrical Inspections & Reviews) • FSCI (Fire Plan Reviews)

After 1 4 years of exemplary service, the Village's Plumbing Inspector announced his retirement effective March 1 8, 2010. Because the State of Illinois requires all plumbing inspections to be performed by a licensed plumber and plumbing plan reviews to be performed by a licensed plumber, architect or professional engineer, the Village must identify a licensed plumber to complete inspections and plan reviews.

1

./ ; · (O t -

As with any vacancy that arises in the Village, the Community Development Department was required by the Village Manager's Office to review the delivery of services as it pertains to the vacancy.

Given this review, staff recommends hiring outside plan review and inspectional services to augment in-house staff and streamline the plan review and inspectional processes.

Discussion

The Village Manager's Office along with the Community Development Department researched and subsequently recommended the outsourcing of plumbing inspections and plan reviews to TPI.

Selection of TPI

As had been done with the tree trimming contract Uoint contract with Glenview), the Village has leveraged regional partnerships to select a contractor to provide inspectional services and plan reviews at a favorable rate.

In late 2009, the Village of Lincolnwood completed an extensive Request for Proposal (RFP) process to privatize its Building Department. TPI Building Code Consultants was awarded the contract and Lincolnwood has successfully implemented the privatization of their Building Department. Following the retirement announcement of the Village's Plumbing Inspector, the Assistant Village Manager and Assistant to the Village Manager met with representatives of Lincolnwood as part of a continued dialogue regarding cooperative service delivery. Based upon these meetings, it was determined that economies of scale could be realized by adding Wilmette inspections and plan reviews to the Lincolnwood I TPI contract.

Subsequent meetings between the Village of Wilmette, Village of Lincolnwood and TPI have produced the following contractual benefits for the Village:

• TPI will match the hourly inspection rate of $78 that was quoted to Lincolnwoodthis is the lowest rate provided by TPI as it was offered to Lincolnwood as part of a complete departmental outsourcing

• TPI will make available a master code professional who is also a licensed plumber each morning of the week; a master code professional is trained and certified to conduct inspections of all disciplines (plumbing, structural, mechanical, electrical), thereby reducing the Village's cost when multidisciplined inspections are required

• TPI will reduce its rate by 10% for plan reviews that require all disciplines as well as commercial projects

• Recognizing that this is a significant change in service delivery, TPI agreed to the Village's request to allow a 90 - 120 trial period prior to executing the contract;

• TPI will complete expedited plan reviews within 24 hours at no additional cost if required due to a delay caused by staff

• TPI will not increase any of its rate for 3 years

2

Following these negotiations, staff conducted extensive reference checks and found TPI to be very highly recommended. The following municipalities were contacted for references: Carol Stream, Lemont, Lincolnwood, and Willowbrook. Additionally, the Village of Hinsdale, which is comparable to Wilmette in terms of demographics and service level expectations, was contacted as a reference.

Each reference indicated that although TPI was not the lowest cost option when outsourcing development functions, TPI was clearly the most qualified, most flexible and most customer service friendly organization. When asked, all six municipalities indicated that they would undoubtedly hire TPI again and would recommend them to any municipality without hesitation. Carol Stream added that given TPI's extensive plumbing experience and knowledge, they are relied upon as a resource for other licensed plumbers throughout the area, including those that work for the State of Illinois and enforce the Illinois Plumbing Code.

Alternatives to TPI

As previously discussed, the Village has contractual relationships for back-up plumbing and electrical inspections. As part of staffs due diligence, each of these contractors was asked to provide an informal proposal for inspectional and plan review services.

The proposals were as follows:

Contractor Discipline Hourly Rate Mike Murrin Plumbing $65 (3 hour minimum) Brad Lamberg Electrical $60 (1 hour minimum) FSCI Fire $350 per review

The following table identifies the projected annual cost to provide inspectional and plan review services as compared to the Village's 201 0 budgeted expense of $76,000 for the !'P.tiring Plumbing Inspector:

Service Provider Cost Savings from Current Murrin & Lamberg* $54,500 $21 ,500 TPI* $62,000 $ 1 5,000 Hire Semi-Full Time

$69,000 $7,000 Employee

*The Village is able to defer some outsourcing costs by re-directing approximately 300 plumbing plan reviews to the current Plan Reviewer who is a certified architect. Approximately 200 plan reviews, which require a higher degree of plumbing knowledge, will be outsourced. Additionally, the Murrin & Lamberg expense is likely to be greater than what is listed above as Mr. Murrin requires a 3-hour minimum per day.

Mr. Murrin and Mr. Lamberg have provided satisfactory service to the Village and have proposed to continue to provide their services for approximately $6,500 less per year than TPI.

3

Despite the additional cost savings provided by Mr. Murrin and Mr. Lamberg, staff is recommending that the contract be awarded to TPI as TPI is a full service firm that has a breadth of knowledge, experience and expertise that small vendors such as Mr. Murrin and Mr. Lamberg cannot provide. By employing TPI, the Village will be in a position to have back-up for the following services should an employee be unable to perform their job function for any period of time:

• Code Enforcement • Plan Review for all Disciplines • Inspections for all Disciplines • Zoning Review • Emergency Structural Inspections • Fire Inspections and Plan Review

Although it is not recommended that all of the above functions be outsourced based on an analysis of cost and service, staff recognizes that the Village must continually review the way it does business and appropriately adjust to the new reality that has surfaced during the economic downtown. This reality suggests that through attrition, the Village must review the return on investment of outsourcing services. By employing a firm such as TPI, the Village will be in a position to incrementally outsource some or all of the Community Development functions listed above should the price and service expectations dictate as such.

TPI is guaranteeing the following performance measurements:

• All inspections completed within 24 hours of request • All initial plan reviews completed within 8-1 0 business days of submittal (5 day

expedited reviews are available at an additional expense to the applicant) • Inspectors can be contacted by phone at anytime by permit holders at no

additional cost

With these commitments, the Village will be in a position to handle increased and unexpected workloads. No matter the volume of plan reviews and inspections, TPI has the resources to allocate as many personnel as necessary to help Village staff maintain the service levels noted above.

A primary goal of this change in service delivery is to provide a "one-stop-shop" for plan review and inspectional services. Currently, plan review and inspections may be performed by Village staff, Mr. Murrin (plumbing), Mr. Lamberg (electrical) and FSCI (fire plan review and inspections). Because TPI and Village staff can provide all of these services, customers will only have to contact one outside firm to ask questions or address concerns. This will also provide consistency and predictability for contractors as they will know what the plan reviewer or inspector will expect from plans and inspections.

4

Continued Evaluation of Recommendation

Depending on volume, there may come a point when the outsourcing of these functions is cost neutral or more costly than the current system. The Community Development Department will put processes and performance measures in place to ensure consistent evaluation of the costs and level of service provided by TPI. Should the costs reach a point that it no longer makes sense to continue the outsourcing of these functions; staff will evaluate alternatives and make subsequent recommendations to the Village Manager.

The Village will have the flexibility to take away some or all of the work from TPI at anytime without adversely impacting the agreed upon rates and service levels.

Budget Impact

Contracting with TPI is estimated to save the Village $ 1 5,000 from the 201 0 budgeted expense for the semi-full-time Plumbing Inspector.

Documents Attached

1 . TPI Brochure 2. TPI Proposal

5

T .P . 1. Building Code Consultants, Inc.

7N262 West Whispering Trial St. Charles, lllinois 60175

Office (630) 443-1567 Fax (630) 443-2495 E-mail: tpi I @tpibcc.com

Professional Residential & Commercial Plan Review and Inspection Services

February I , 20 I 0 Mr. Michael Braiman Vil lage ofWilmette 1200 Wilmette Avenue Wilmette, Illinois 6009 1 -0040 Dear Mr. Braiman,

Thank you for the opportunity to meet with you regarding any building department needs you may have. T.P.l. is a ful l service commercial and residential plan review and inspection service company. Our goal for this contract is simple. T.P.I. will work with homeowners and commercial owners in a fair and professional manner to assure safe code compliant buildings. We propose to provide the Village of Wilmette with the following services:

a. Plan Reviews • A T.P.I. representative will personally pick up any plans to be reviewed from the Village

Hall. This allows us to keep in personal contact with Building Department personnel and elim inates the work and delay of mailing the plans.

• All plan reviews will be completed in 8-10 business days from the date it is received. • When completed, plan review responses can be submitted to the Village via e-mail, fax,

or standard mail as the municipality requires. • All commercial reviews are only performed by, not supervised by, a Master Code

Professional. • Residential plan reviews are performed by a person with ICC certifications in that

particular field, and in many cases, the reviews will be performed by a Master Code Professional.

• T.P.I. has the resources available to handle any number of plan reviews for our clients without effecting turn-around time.

b.Inspections • T.P.I. will complete all inspections within 24 hours of inspection request. • Inspection requests are typically written I typed into an inspection request form and then

faxed I e-mailed to T.P.I. • When inspections are complete for the day, the T.P.I. inspector(s) will drop off a copy of

the inspection reports at the Village hall. • T.P.I. has the resources available to handle any number of inspections on a daily basis. • T.P.I. will provide all vehicles, vehicle maintenance, cost of gas, and automotive

insurance. • T.P.I. will provide the inspection tickets and all necessary equipment and supplies needed

to perform inspections.

T .P .I. Building Code Consultants, Inc.

7N262 West Whispering Trial St. Charles, Illinois 601 7 5

Office (630) 443-1567 Fax (630) 443-2495 E-mail: tpi 1 @tpibcc.com


Inspection Fee Schedule

T.P.I. will provide services in accordance with the fees listed below for a 3 year term with a 1 0% discount on plan reviews that require all disciplines.

1 . Individual Plumbing Inspection Rates for 2010. Plumbing Inspections in a Single Day Regularly Scheduled Inspections (2 or more) *Available if not entering into computer system After Hours, Holiday or Saturday Inspections (Not Including Water Heater Inspections scheduled by TPI)

Cost Per Inspection $50.00

$ 1 20.00 per Hour*

2. Hourly Inspection Rates for 2010 (Normal Business Days) Inspection Type Cost Per Hour Plumbing Inspections $78 .00* Electrical Inspections $78 .00* Building Inspections $78.00* Mechanical Inspections $78 .00* Fire Alarm/Sprinkler Inspections $78.00*

3. Hourly Inspection Rates (After hours and Saturdays) Inspection Type Cost Per Hour Plumbing Inspections $ 1 1 7.00* Electrical Inspections $ 1 1 7.00*

-

Building Inspections $ 1 1 7.00* Mechanical Inspections $ 1 1 7.00*

4. Hourly Inspection Rates (Sundays and Holidays) Inspection Type Cost Per Hour Plumbing Inspections $ 1 56.00* Electrical Inspections $ 1 56.00* Building Inspections $ 1 56.00* Mechanical Inspections $ 1 56.00*

*Minimum 2 hours per day for all inspections

T .P .1. Building Code Consultants, Inc.

7N262 West Whispering Trial St. Charles, l l linois 6017 5

Office (630) 443- I 567 Fax (630) 443-2495 E-mail: tpi I @tpibcc.com


Plan Review Fee Schedule

1 . One and Two Family Dwellings a. $422.50 per dwelling unit. b. Expedited plan reviews are offered as our resources permit and are performed for

an additional fee of 50% of the original review.

2. Industrial, Commercial and Multi-Family Structures a. Specific areas of plan examination include the disciplines of building, mechanical,

electrical, and Illinois accessibility standards b. Reviews of Hazardous Areas - Additional $402.50 per 1 ,000 Square Feet of such

areas c. Reviews of commercial kitchens and food processing areas - Additional $422.50

per 1 ,000 Square Feet of such areas d. All Re-reviews are done at 50% of original fee e. Expedited plan reviews are offered as our resources permit and are performed for

an additional fee of 50% of the original review.

Base Building and Base Building and Gross Floor Area Base Building up to two other up to three other

disciplines disc!}l_lines UP TO 2,500 SF $400.00 $483.00 $661 .50 2,501 TO 4,000 SF $446.25 $603.75 $808.50 4,001 TO 5,000 SF $556.50 $724.50 $945.00 5,001 TO 7,500 SF $630.00 $882.00 $ 1 092.00 7,501 TO 1 0,000 SF $693.00 $91 8 .75 $ 1 234.00 OVER 1 0,000 SF $76 1 .25+ $1 4.70

PER1 ,000 SF BLDG FEE x 1 .5 BLDG FEE x 2.0 OVER 1 0,000 SF

Plumbing Plan Reviews are Not included in the above prices

3. Plumbing Plan Reviews

Type of Home Base Price Each Additional Fixture

or Waste Opening

Single Family $60.00 $2.00 Duplex $80.00 $2.00 Town homes,

$75.00 $3.00 Condominiums, Apartments Commercial $1 00.00 $4.00

*U.P.S. charges for plan deltvenes not mcluded.

T .P .I. Building Code Consultants, Inc.

7N262 West Whispering Trial St. Charles, Illinois 60 1 75

Office (630) 443-1567 Fax (630) 443-2495 E-mail: tpi I @tpibcc.com


4. Sprinkler Systems

a. The fee is based on the total number of sprinklers:

Quantity of Pipe Schedule Hydraulically Calculated Sprinklers System System

1 to 20 $ 1 55 .00 $ 1 70.00 2 1 to 1 00 $ 1 66.00 $342.00 1 0 1 to 200 $228.00 $476.00 201 to 300 $259.00 $540.00 301 to 500 $404.00 $787.00 Over 500 $404.00 plus $0.46 per $787.00 plus $0.98 per

sprinkler over 500 Sprinkler over 500

b. 50% off the above fees for office and mall tenant areas that have had the base building typical tenant area system previously reviewed by our office. Minimum review fee of $ 1 5 5 .00.

5. Fire Detection and Alarm Systems a. Basic fee for a complete system: $0.0 16 per square foot of total building area. b. Partial systems: $0.009 per square foot of total building area for systems that do

not contain a total building area detection system. c. Partial System: $0.004 per square foot of total building area for supervisory

protection of the sprinkler systems and duct detection. d. Minimum review fee of $ 1 55 .00

6. Standpipe Systems a. Basic Fee: $ 1 97.00 per Standpipe b. No charge for standpipes that are part of a total building sprinkler system

7. Gas Suppression Systems or Dry Chemical Systems a. The fee is based on the total pounds of the suppression agent used:

Pounds of Suppression A_gent FEE 1 to 50 $ 1 80.00

5 1 to 1 00 $259.00 10 1 to 200 $284.50 201 to 300 $3 1 0.00 301 to 400 $336.50 401 to 500 $362.00 501 to 750 $41 4.00

751 to 1 ,000 $5 1 7.00 over 1 ,000 $5 17 .00 plus $0.258 for each pound

of agent over 1 ,000

T .P .J. Building Code Consultants, Inc.

7N262 West Whispering Trial St. Charles, lllinois 60175

Office (630) 443-1567 Fax (630) 443-2495 E-mail: tpi [email protected]


8. Restaurant Wet Chemical Systems a. Restaurant System: $207.00 flat rate per hood system b. Each additional system or hood reviewed, at the same time and within the same

building and unit, add $ 1 03.00

9. Restaurant Mechanical Hood and Duct a. Flat rate of$207.00 per hood b. Each additional hood system reviewed, at the same time and within the same

building and unit, add $ 1 03 .00

10. Subdivision Design Reviews for Fire Department Access, Water Main Sizing, and Hydrant Layout a. Reviews are performed at an hourly rate of $93.00 per hour b. Plans requiring a second review are invoiced at 50% of the hourly rate c. Minimum review fee is $ 1 55 .00.

1 1 . Life Safety Plan Reviews a. The fee is based on the total square footage of the building. b. Basic fee : $0.005 per sq. ft. ofthe total building area. c. Minimum fee of $ 1 70.00. d. For special buildings, add 50% to the base fee. e . No additional charge for typical floors of a building. f. Plans requiring a second review are invoiced at 50% of the primary review.

1 2 . Plan Review Procedures a. Any project requiring a re-review, are invoiced at 50% of the primary

review, additional reviews are invoiced at $93.00 per hour. b. All plan reviews will be completed within 10 business days.

*The fee for services listed in this proposal are the current prices T.P.I. provides to other municipalities in which we provide all building department needs. T.P .I. is offering these fees to the Village of Wilmette regardless of the number of services we provide.

**T.P.I . is also offering a 1 0% discount on full plan reviews which includes fire.

* **T.P.I. is presenting the best possible offer available to the Village of Wilmette. We do not foresee any further decrease in price in the future of our company. Due to our current work load, T.P.I. intends to raise rates to any new customer in the near future. This rate increase will not apply to the Village of Wilmette as we will honor these rates for a 3 year term.

T .P .J. Building Code Consultants, Inc.

7N262 West Whispering Trial St. Charles, Illinois 60175

Office (630) 443- 1 567 Fax (630) 443-2495 E-mail: tpi I @tpibcc.com


Qualifications: T.P.I.'s Key Staff to provide the Village of Wilmette services:

• Steve J. Tisinai- President, owner, Certified Illinois Plumbing Inspector. Steve provides commercial and residential plumbing inspections for over 20 municipalities *Certified to perform plumbing inspections and plumbing plan reviews.

• Steve Mertes- Vice President, Master Code Professional and has performed commercial and residential building, mechanical, HV AC inspections and plan reviews for 2 1 years. *Certified to perform all aspects of commercial and residential building inspections/plan reviews and holds the highest certifications in which to do so.

• Steve V. Tisinai- Vice President, Mechanical Engineer, Master Code Professional and Illinois Licensed Plumber. *Certified to perform all aspects of commercial and residential building and plumbing plan review/inspections.

• Joe Tisinai-Vice President, Master Code Professional and Certified Illinois Plumbing Inspector. *Certified to provide all aspects of commercial and residential building and plumbing plan review/inspections.

• Leigh Rubio-Master Code Professional and has performed plan review, zoning, and residential/commercial inspections for T.P.I. for over 5 years. *Certified to perform all aspects of commercial and residential building plan reviews/inspections.

• Tom Hatzold-Licensed Illinois Architect, newest member to the T.P.I. team and has extensive municipal experience. *Licensed to provide all aspects of commercial and residential building plan review /inspections.

• Vince Konwent-CFPS, Nicet-Certified Engineering Technician, ICC Certifications: Fire Fighter I/11, Fire Plans Examiner, Building Inspector, Building Plans Examiner, Accessibility Inspector/Plans Examiner. Vince has a long history of fire inspection/plan review experience. *Certified to perform fire inspections/plan reviews as well as commercial building/accessibility plans and inspections.

• Bob Hitchock-IAEI/BOCA Electrical Plan Examiner, General, 1 & 2 Family, Chicago Licensed Electrical Contractor, over 15 years experience as an electrical inspector. *Licensed and Certified to perform electrical plan reviews and inspections.

Inspections and Plan Reviews for the Village of Wilmette will be performed by one of the inspectors/plan examiners listed above.

T .P . 1. Building Code Consultants, Inc.

7N262 West Whispering Trial St. Charles, l l l inois 60 175

Office (630) 443- 1567 Fax (630) 443-2495 E-mail: tpi [email protected]


Thank you for the opportunity to provide you with our information. If you have any questions or wish to obtain additional information, including employee resumes, references and additional plan review fees, please contact JoAnne Tisinai at (630) 443 - 1 567.

Sincerely,

JoAnne Tisinai, CEO

REPORT TO THE BOARD OF TRUSTEES FROM THE

Recommendation:

Case Number:

Property:

Zoning District:

Applicant:

Nature of Application:

Applicable Provisions of the Zoning Ordinance:

Hearing Date:

Date of Application:

Zoning Board Vote:

Notices:

Report Prepared By:

ZONING BOARD OF APPEALS

The Zoning Board of Appeals recommends granting a revised request for 2.2' side yard setback variation for the reconstruction of an existing carport and a 0.68' combined side yard setback variation for the construction of a second floor addition on a legal nonconforming structure at 6 1 7 Hibbard Road in accordance with plans submitted.

2010-Z-04

617 Hibbard Road

R l , Single-Family Detached Residence

Thomas Ahleman, studio talo architecture inc

Request for a 0.68' combined side yard setback variation to permit the construction of a second story addition on a legal nonconforming structure

Section 4.4 Section 5.3.4(d) Section 7.3 .2

February 17, 2010

January 4, 201 0

Chairman James Greenberger Michael Boyer Kent Darbyshire Kent Davidson Patrick Duffy Abbey Romanek Dan Sullivan

Yes Yes Yes Absent Yes Yes Yes

Notice of public hearing to the applicant, January 26, 20 l 0. Notice of public hearing published in The Wilmette Life, January 28, 2010. Posted on the property, January 29. Affidavit of compliance with notice requirements dated February 8, 2010.

Lisa Roberts, AICP Assistant Director of Community Development Minutes transcribed by Alexa Markoff

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Case 2010-Z-04 617 Hibbard Road

STAFF IN FORMATION AS PRESENTED TO THE ZONING BOARD OF APPEALS

Description of Property

The Subject Property is located on the west side of Hibbard Road, approximately 200.0' north of Central Avenue. The Subject Property has 50.0' of frontage on Hibbard Road and measures 1 1 7.55' in depth. The property is 5,877.50 square feet in area. The Subject Property is improved with a one story house with an attached one-car open car-port.

The existing house is non-conforming in front yard setback, minimum side yard setback, and minimum combined side yard setback.

To the north, west, and south are properties zoned R l , Single-Family Detached Residence and improved with single-family homes. To the east are properties zoned R2, Townhouse Residence, and improved with townhouse buildings.

Proposal

The applicant is proposing to construct a second story addition measuring 3 1 .08' x 27.06'. The proposed addition contains three bedrooms and a bathroom. With the existing side yard setback to the carport of 2.8', the proposed addition has a combined side yard setback of 1 1 .82' . Because the Zoning Ordinance requires a 1 2.5' combined side yard setback, a 0.68' combined side yard setback variation is required.

The request conforms to the front, side, and rear yard setback, height, lot coverage and floor area, and impervious surface requirements of the Zoning Ordinance.

Requirement Combined Side Yard Setback

* Non-conforming

Required 12 .5 '

Other Combined Side Yard Setback Requests

Existing 14.22'

2907 Lake A venue Case 2008-Z-54 Granted

Proposed 1 1 . 82' *

Request for a 3.35' side yard setback variation and a 6.85' combined side yard setback variation to allow a second story addition to the existing non-conforming structure

522 Forest Avenue Case 2008-Z-3 1 Granted Request for a 635. 1 7 square foot, (5.29%) total floor area variation and a 3.82' combined side yard setback variation to permit the construction of a one and two story addition to the existing nonconforming structure.

1 1 5 Garrison Avenue Case 2008-Z-30 Granted Request for a 541 .03 square foot ( I 0.2%) total floor area variation and a 1 . 1 7' combined side yard setback variation to permit the construction of a second story addition on the existing

2

nonconforming structure

1 229 Maple A venue Case 2008-Z- 1 Granted

Case 2010-Z-04

6 1 7 Hibbard Road

Request for a 4.9' minimum side yard setback and an 8.27' combined side yard setback variation to permit the construction of a one-story addition on a legal nonconforming structure

1 2 1 9 Sixteenth Street Case 2007-Z-47 Granted Request for a 0.83 ' side yard setback variation, a 0. 79' combined side yard setback variation, a 0.77' side yard chimney variation, and a 0. 1 4 ' side yard stoop setback variation to permit the

construction of a new two-story addition and a new chimney on a legal nonconforming structure

1 704 Wilmette A venue Case 2007-Z-39 Granted Request for a 2.0' minimum side yard setback variation and a 3 .39' combined side yard setback variation to permit the construction of a one and a half story addition to a single family home

89 fndian Hill Road Case 2007-Z-20 Granted Request for a 27.5' front yard setback variation, a 3 1 ' front yard setback variation, a 4.26' minimum side yard setback variation, a 1 3 .02' combined side yard setback variation, and a 625 . 1 7 square foot ( 4 . 7%) front yard impervious surface coverage variation to permit the construction o f a one and two-story addition on a legal nonconforming structure

1 049 Locust Road Case 2007-Z-2 Granted Request for a 2.45' combined side yard setback variation to permit a second story addition on the legal nonconforming structure.

2530 Laurel Lane Case 2006-Z-63 Denied Request for a 2. 8' side yard setback variation and a 3.23' combined side yard setback variation to permit the construction of a one and two story addition to the existing legal nonconforming structure.

1 0 1 8 Eleventh Street Case 2006-Z-09 Denied Request for a 1 .92' side yard setback variation and a 5.46' combined setback variation to allow the construction of a one and two story addition, an 88.2 square foot (8.75%) structure impervious surface coverage variation to permit the construction of a two-car detached garage, and a 64.86 square foot ( 1 .29% of lot area - 3.6 1 % of permitted lot coverage) lot coverage variation, a 458.55 square foot (9.09% of lot area - 1 6. 8 1 % of permitted floor area) total floor area variation to permit the construction of a one and two story addition and a new detached garage on a legal nonconforming structure.

20 1 8 Hollywood Court Case 2005-Z-44 Granted Request for a 2.5' combined side yard setback variation, a 3.6' front yard setback variation, a .6' stair front yard setback variation and a 58.69 square foot (4.7%) front yard impervious surface coverage variation to allow the construction of a two story addition and a porch on a legal nonconforming structure

3

932 Elmwood A venue Case 2005-Z-22 Granted

Case 2010-Z-04 6 1 7 Hibbard Road

Request for a 1 3 8.3 square toot (3.63%) total floor area variation, a 1 .87' minimum side yard setback variation and a 6.28' combined side yard setback variation to permit the construction of a mudroom addition, and a 4.37' combined setback variation to permit the construction of a hanging cantilevered fireplace or a bay window on a legal nonconforming structure.

2020 Washington Avenue Case 2005-Z-1 3 Granted Request for a 1 .67' front yard setback variation, a 3.88' west side yard setback variation and a .76' combined side yard setback variation to permit the construction of a second floor addition on a legal nonconforming house.

43 1 Ninth Street Case 2004-Z-69 Denied Request for a 1 .04' minimum side yard setback and a 4.83 ' combined side yard setback to permit the construction of a basement below a new conforming deck on the north side of a legal nonconforming home.

2 5 1 4 Old Glenview Road Case 2004-Z-34 Granted Request for a 2' front yard setback variation, a 1 .37' minimum side yard setback variation, a 5.09' combined side yard setback, and a 1 .09' side yard stoop setback variation to permit the reconstruction of an attached two-car garage and the construction of a family room on a existing legal nonconforming structure.

Zoning Ordinance Provisions Involved

Section 4.4 outlines the variation procedures.

Section 5.3.4(d) establishes a minimum combined side yard setback of 1 2.5' on the Subject Property.

Section 7.3 .2 states that a nonconforming structure shall not be enlarged in any manner or undergo any structural alteration unless to make it a conforming structure.

Action Required

Approval of this request entails a recommendation to grant a 0.68' combined side yard setback variation to permit the construction of a second story addition on a legal nonconforming structure on the property at 6 1 7 Hibbard Road, in accordance with the plans submitted.

CASE FILE DOCUMENTS

Doc. No. Documents Location Maps And Plans

1 .0 l . l 1 .2

Zoning Map Sanborn Fire Map Sidwell Tax Map

4

l .J l .4 l .5 l .6 l .7 l .8 l .9

Plat of Survey Site Plan Basement and First Floor Plans Second Floor Plan Attic and Roof Plans South and East Elevations West and North Elevations

Written Correspondence and Documentation

Completed application form Letter of application and pictures Proof of ownership

Case 20 l O-Z-04

617 Hibbard Road

2.0 2. 1 2.2 2.3 Notice of Public Hearing as prepared for the petitioner,

January 26, 201 0 2.4

2.5

2.6

2.7

Notice of Public Hearing as published in The Wilmette Life, January 28, 20 1 0 Certificate of publication Certificate of posting, dated January 29, 20 1 0 Affidavit of compliance with notice requirements, filed by applicant, February 8, 2010

3.0 TESTIMONY, COMMENTS AND ARGUMENTS ON BEHALF OF THE APPLICANT

3.1 Persons appearing before the applicant

3 . 1 1 Thomas Ahleman, project architect studio talo architecture, inc.

3.2 Summary of presentations

3.21 Ms. Roberts said that this is a request for a 0.68' combined side yard setback variation for the construction of a second floor addition on a legal nonconforming structure. The Village Board will hear this case on March 9, 201 0.

3.22 The architect said they plan to put on a second floor addition as the family has outgrown the original house. The lot is unusual because there is a vacated alley in the back and there is no place to park off the alley. In addition, when the owners bought the house, there was a poorly built carport. To build the second floor addition, they need to rebuild the carport. To get a second floor that works with a narrow 3.6' hallway and small bedrooms, they are cantilevering on the south. They meet the side yard setback for the side where they are cantilevering.

3.23 Chairman Greenberger clarified that the problem is the combined side yard setback.

5

Case 2010-Z-04

6 1 7 Hibbard Road

The architect said that is true and it is because the carport is so close to the north side Jot line.

3.24 Chairman Greenberger noted that the request is small. Why couldn't they have pulled it in 0.68' to meet the combined requirement?

The architect said they tried this but the space was tight with the carport. The carport would have been too small if they had taken even inches off of it.

3 .25 Mr. Darbyshire that the side of the home they are cantilevering over meets the setback requirements with the exception of the combined side yard setback. The 0.68 is the combined side yard setback but if they are cantilevering on one side, why couldn't they shift the second floor over the top of the carport?

3 .26

3.27

3.28

(After 5 . 1 ) 3.29

The architect said that the side yard setback is affected by the carport on the far north. To answer Mr. Darbyshire's question, this has to do with the interior stair location.

Mr. Darbyshire clarified that design-wise, that the layout would not work. The architect said that it is a function of where the stairs configure and where the bearing line is. They don't want to have to rebuild the entire first floor and basement structure. They want to put the hallway in a logical location and keep bedrooms a reasonable size.

Mr. Darbyshire said there is an existing flue on one side and it was determined that this flue is used.

There were no additional questions from the Board, no one in the audience to speak on the application and no additional communication on this case.

Chairman Greenberger said he understands that the applicant needs to amend the application.

Ms. Roberts said that when staff prepared the case report it was her understanding from the planning staff that the roof of the carport was not being removed, only the support posts were to be replaced. She understood that the director had made a determination that this would be considered maintenance and would not require a variation. The applicant said tonight was that they were going to rebuild the carport. If they intend to remove the entire roof structure and replace it, a variation for the side yard setback should be included in the request.

The architect referenced the site plan and said he had conversations with zoning staff about the carport which faces the public way. They were mindful of this and tried to reduce the impact of the carport. He talked to staff about rebuilding the carport to the extent it is now. The applicant requested that the plans be amended

6

Case 2010-Z-04 6 1 7 Hibbard Road

though it was his understanding that this was part of the original application.

3.30 Chairman Greenberger asked what variation is needed at this time.

Ms. Roberts said that the setback for the carport is 2.8' and there is a 5' minimum setback so it would be a 2.2' side yard setback variation to rebuild the carport in its current location.

Board members asked to view drawings of the carport, drawings were found and reviewed. There are four posts and a roof for the carport.

5.0 VIEWS EXPRESSED BY MEMBERS OF THE ZONING BOARD OF APPEALS

5 . 1 Mr. Darbyshire said that any time one i s adding on to the top o f an existing home, one has to deal with existing conditions that may or may not be favorable for everything. This is a small request. The architect answered his questions adequately. They could make the second floor smaller by 0.68', but the rooms are small to begin with. There is nothing extravagant about room sizes. The room closest to the cantilever is about 9' at the narrow part. He can understand the reason for the request. It is the cantilevered section that causes the variation request. He can support the application.

5.2 Ms. Romanek said she agreed with Mr. Darbyshire's comments. All standards are met and she can support the amended request.

5.3 Chairman Greenberger agreed with his colleagues and noted that this was a small request. The carport exists and does not bother him. Although he does not completely understand why they could not have pulled in the addition 0.68', he deferred to Mr. Darbyshire's architectural expertise.

6.0 DECISION

6. 1 Mr. Darbyshire moved to recommend granting a request for a 0.68' combined side yard setback variation for the construction of a second floor addition on a legal nonconforming structure at 6 1 7 Hibbard Road in accordance with plans submitted.

6.2 Mr. Darbyshire moved to amend the original application to include the following: and a 2.2' side yard setback variation that is being caused by an existing open carport to reconstruct a carport in its current location and as it exists in appearance today.

6.21 Ms. Romanek seconded the motion and the vote was all ayes and no nays (Mr. Davidson was not present at the meeting).

Motion carried.

7

7.0 FINDINGS OF FACT UPON WHICH DECISION WAS BASED

Case 201 0-Z-04 6 1 7 Hibbard Road

The Zoning Board of Appeals finds that the request meets the variation standards of Section 4.4.5 of the Zoning Ordinance. The particular physical condition of the property, the location of the existing carport in a nonconforming location, imposes upon the owner a practical difficulty in adding a second story addition. This condition was not caused by the property owner. Such a close existing setback is uncommon. The practical difficulty would otherwise prevent the owner from making reasonable use of the property by constructing a second story addition and replacing the carport. Though small, the combined side yard setback variation is necessary to provide functional second story space, in part because the replacement carport cannot be made narrower, or its functionality will be impaired. The addition conforms to the minimum side yard setback and floor area requirements and will not impair an adequate supply of light and air to adjacent property. The carport is an existing feature which will be improved in appearance and will not be made more nonconforming that what is existing. The variation will not alter the essential character of the neighborhood.

8.0 RECOMMENDATION

The Zoning Board of Appeals recommends granting a revised request for 2.2' side yard setback variation for the reconstruction of an existing carport and a 0.68' combined side yard setback variation for the construction of a second floor addition on a legal nonconforming structure at 6 1 7 Hibbard Road in accordance with plans submitted.

8

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No. Description PERMIT ZONING BOARD OF APPEALS

Date 1 1 17 09 Ul4 10

Malen Residence Addition

617 Hibbard Rd. Wilmette, IL 60091

SECOND FLOOR, ATIIC & ROOF PLANS

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No. Description PERMIT 1 1

ZONING IIOARD OF 1 C APPEALS

Malan Residence Addi

617 Hibbard Rd. Wilmette, IL 60091

EXTERIOR ELEVATION

A2.0

EXTERIOR ELEVA TIOH

EXTENO FRAMING, FASCIA. GUTTER & ROOFING TO SAME EXTENT

REPlACE OETERORIATEO CAR PORT STRUCTURE, SEE FRAMING

CEMENTTTlO\JS SIDING PANEL. VERIFY CONNECTION OETAilS WI/VI

4 ROLLEX ALUM GUTTERIOOWNSPOVT. COLOR TBO. ALUM RAKE TRIM

5 PAINT ALUM MITER miM PIECES TO MATCH SIOING. NO CORNER BOo

6 NOM. 4" X 514 MIRATEC SMOOTH TRIIot

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ALUM CAP TO MATCH GUTTER ON EXTENDED BRICK O<IMNEY. NEW� !0 ALIGN EXIST. FIRST FLOOR FASCIA ANO AOOITIOH

0 WEST ELEVAT10N "4"' • 1'�

'I .l

s t u d i ) t a I •J

Department of Community Development

Village of Wilmette 1200 Wilmette Ave., Wilmette, IL 60091 January 4, 2010 To whom i t may concern:

'--1

• I J

- ---

I am writing regarding the zoning variation application for my client at 617 Hibbard Road in Wilmette. The building is a single family home occupied by my clients and the proposed work includes a second floor addition, removing part of an existing car port and rebuilding the remaining part of the car port. We respectfully request your consideration for relief of the overall required setback; the required dimension is 1 2'-6". The proposed project has a combined sideyard setback of 1 1 ' 5 %".

Below are the standards of review for variations and our responses. 1) The particular physical conditions, shape or surroundings of the property would impose

upon the owner a practical difficulty or particular hardship, as opposed to a mere inconvenience, if the requirements of the Zoning Ordinance were strictly enforced.

The home had an existing, shoddily built car port when my clients purchased the home. The owners would like to build an addition and the proximity of the pre-existing car port vastly reduces the available side yard setback for any proposed addition. 2) The plight of the property owner was not created by the owner and is due to unique

circumstances. The street on which the home is located backs up to a vacated alley which is part of the

lot. Because it does not have an alley, cars must enter from Hibbard. The poorly built car port was constructed by a previous owner before enactment of the current zoning ordiance.

3) The difficulty or hardship is peculiar to the property in question and is not generally shared by other properlies classifed in the same zoning district and/or used for the same purposes.

My petitioners' home is the only one, of several similar homes on Hibbard, that has a poorly constructed car port built as close to a lot line as theirs is.

4) The difficulty or hardship resulting from the application of the Zoning Ordinance would prevent the owner from making a reasonable use of the property; however, the fact the property could be utilized more profitably with the variation than without the variation shall not be

considered as grounds for granting the variation. The existing car port is relatively close to the north lot line which makes it difficult for a

second floor addition to conform to the maximum total side yard setback. Because of the location of the existing basement stair and the existing steel beam/bearing line in the home's basement , it is not possible to configure two reasonably sized bedrooms and a hallway in the second floor without extending the addition to the south. If the variation were not granted, it would be necessary to relocate the proposed and existing stairs which would create a very large additional expense for the home owners. Requiring them to keep the poorly built car port exactly as it is imposes maintenance costs which would not otherwise occur.

5) The proposed variation will not impair an adequate supply of light and air to adjacent properties or otherwise injure other property or its use, will not substantially increase the danger of

studio talo architecture inc. 1234 sherman ave. evanston 1 il 60202 I 1 847.733.7300 1 f 847.733.7303 1 www.studiotalo.com

2 . \

s t u d i o t a l o

fire or otherwise endagner the public health, safety and welfare, and will not substantially diminish or impair property values within the neighborhood.

The proposed second floor addition is 9'-0 Y.." from the south lot line and 13-'6" from the north lot line. This is almost twice the required minimum south yard setback of 5' (.05x50'=5'). The total setback of the addition is 22'-6 Y.." which is almost twice the required sideyard setback. The

proposed design allows ample light and air to neighbors. Improving the construction of the existing car port, to a smaller footprint, will improve both property values in the neighborhood as well as the health, safety and welfare of the public. Because the owners will effectively reduce the net lot coverage by removing part of the car port rather than constructing a new garage and driveway, the community benefits from less impervious surface and reduced stormwater run off.

6) The variation, if granted will not alter the essentail character of the neighborhood and will be consistent with the goals, objectives and policies set forth in the Comprehensive Plan.

The addition's lap siding, hipped roof and overhangs are completely within the character of the surrounding neighborhood. Reducing the size of the existing car port will improve the appearance of the home from the street.

Thomas Ahleman, AlA President Studio Tala Architecture Inc.

studio talo architecture Inc. I 1234 sherman ave. evanston il 60202 1 t 847.733.7300 1 f 847.733.7303 www.studiotalo.com

I COM

PN 20 I 0 Z4,5,6, 7

.-\ OORDERNUMBER: 0001 7484 1 8

PONUMBER:

AMOUNT: $ 1 28.00

NO. OF AFFIDAVITS: I

NOTICE OF PUBLIC HEARING Notice Is hereby given !hot on Wednesdoy, February 11, 2010 at 7:30 P.M., lhe Zoning Boord of Appeols of the VIIloge of Wilmette will conduct o oubllc hearing in the Cour.cll Chambers of VIllage Hall, 1200 Wilmette Avenue, Wilmette, Illinois when matters listed below will be

Pioneer Press Certificate of Publication

State of Illinois - County of [!] Cook D Kane D Lake 0 !\1cHenry 0 OuPage

Pioneer Press, does hereby certify it has published the attached advertisements in the following secular weekly newspapers. All newspapers meet Illinois Compiled Statue requirements for publication of Notices per Chapter 7 1 5 ILCS 510.0 1 et seq. R.S. 1874, P728 Sec I, EFF. July 1, 1874. Amended By Laws 1959, PJ494, EFF. July 17, 1 959. Formerly Ill. Rev. Stat. 1991 , CH IOO, Pl. Note: Notice appeared in the following checked positions.

PUBLICATION DATE(S): 01/28/2010 to 01128/2010 Week(s)

201 .. z... 617 Hl-nl R-A requal by Thomos Ahlemon, sludlo lola architecture * Inc, for a 0.68'comblned side yard selback variation to per-mit the construction of a second story oddltlon on o legal nonconforming structure on the pr-ocoerty I0110IIY descri-

CENTRAL ZONE ·-· Des Plaines Times, Edison-Norwood Times Review, Lincolnwood Review, Morton Grove Champion, Mount Prospect Times, Niles Herald-Spectator, Norridge I Harwood Heights News, Park Ridge Herald-Advocate Skokie Review

bed as: Parcel 1: Lots 14 and 15 In Block I In Second Addition to Wilmette Loramie Subdivision, belnv a subdivision of Lot 5 In County Clerk's Division of Secflon 31, TownshiP 42 North. Range 13. East of the Third PrlnciPOI Meridian, In Cook County, Illinois. Parcel 2: The east holf of the alley lvlnv west of and adloin I nil sold Lois 14 and 15 In Secflon 31, Township 42 North. Range 13, Easl ot the Third PrlnciPOI Meridian, in Cook County, Illinois. A request by Jeri and Joel Rothman lor a 3.0' side yard generator setbock variation and a I .65 decibel variation 1o permit the Installation of an e� stancHly generatar on the Pr-ocoertv legally described as: Lot 10 In Brockett's Subdivision of the north 11 acre�(except the east 12 acres thereof) of the west 30 acres of the northwest V• of the northeast V• of Secflon 32. TownshiP .Q North, Range 13, East of the third Prlncii>QI Meridian, r� cording to Plat thereof r19lstered In the office of the reelotrar of titles of Cook County, Illinois. dated March 3, 1965 as Document 21974-U, In Cook County, Illinois. 2tl .. Z� 113 16111 Street A request bY David Schaer lor a IS6 . .U sauore loot (4.81%) total floor area variation, a 15.79'front yard setbock variation, a 4.31' minimum side Yard setback variation, a o.n'mlnlmum side yard setback variation, a 7.59' combined side yard selback variation, a 12.79'front yard eave selback variation, a 3.0'slde yard eave setback varialion, ond a 4.21'slde Yard eave selbock variation to �>ermll ��=��;t�u':-. ��,:'::.:.�'�"l\: =�:= as: Lot «< In Block 4 In Bc:ruer'sAddltlon to Wilmette. a subdl�lslon of POrt of Lot 1 and Lot 21n County Clerk's Oivlslon on the northeast fractional auorter and the southeast fractional auorter of Section 33. TownshiP 42 North, Range 13 ��':. the Third PrlnciPOI Meridian, In Cook County, 2t1 .. Z_.7 617 S-1- II-A rea""t by Bill Massev, Mossey Hoffman Architects, fora 223.15 sauore loot 0.32'!1.) lot coverage variation and a 3,215.94 sauore foot (18.96'!1.) tolol floor area variation to P8rmlt the construction of a on.story rear oddltlon and !;';��':,' .=·P��=�� C:��.,"�onlormlng Lot 8 In Block I In Inverness. a subdivision of Blocks 1 to 8. 11, 12 and 13 1n Westerfleld'soddltlon to Wilmette, a subd_lvlslon of the East 35.70 chains of Lot 1 of the North Secloon of Qullmette Reserve In Township 42 North, Range ��·,!,?:.' of the Third PrlnciPOI Meridian, In Cook County,

· James Greenberger, Chairman Patrick Duffy Michael Baver Abbey Fishman Romanek �=�f 8g�?J�

re Daniel Sullivan ccanstltuflng the �r�n�� 1yfn!f':f'

l•

of the village If you are a person with a disability and need special accommodations to POrtlclpate In and/or attend a Village of Wilmette public ,_ling, Please notify the Management �::f..}��·��=M:. cun 8.53-7510 <TOO# CU7l 8.53-

Pub: 1/2&110(1748411)N

THE DOrNGS ZONE --- The Doings-Clarendon Hills, The Doings-Hinsdale, The Doings-Oak Brook, The Doings-Elmhurst Doings, The Doings-LaGrange Doings, The Doings-Weekly Doings, The Doings-Western Spring Doings

LAKESHORE ZONE --· Antioch Review, Barrington Courier-Review, Buffalo Grove Countryside, Deerfield Review, Grayslake Review, Gurnee Review, Highland Park News, Lake Forester, Lake Zurich Courier, Libertyville Review, Lincolnshire Review, Mundelein Review, Review of Lindenhurst I Lake Villa, Vernon Hills Review

( X ) NORTH ZONE - Evanston Review, Glencoe News, Glenview Announcements, Northbrook Star, Wilmette Life, Winnetka Talk

WEST ZONE --- Elm Leaves, Forest Leaves, Franklin Park Herald - Journal, Oak Leaves, Proviso Herald

IN WITNESS WHEREOF, the undersigned, being duly authorized, has caused this Certificate to be signed and notarized at Glenview, I l linoi s 0 1 128120 1 0 .

By / --J tf.c r1 Y.:t��.-L� (1:��. B ;eschke

Legal Advertising Manager (Official Title)

Subscribed and sworn to before me This 28 Day of January 2010 A.D.

VILLAGE OF WILMETIE

BOBBIE RUTHERFORD- COM DEY.

1 200 WILMETTE AVE WILMETTE. IL 6009 l

-,..., � , ...

REPORT TO THE BOARD OF TRUSTEES

FROM THE

Recommendation:

Case Number:

Property:

Zoning District:

Applicant:



Hearing Date:


Zoning Board Vote:

Notices:

Report Prepared By:


The Zoning Board of Appeals recommends granting a request for a 3 ' side yard generator setback variation and a 1 .65 decibel variation to permit the installation of an emergency standby generator at 74 1 Westwood Lane in accordance with the plans submitted.

201 0-Z-05

7 4 1 Westwood Lane

R 1 , Single Family Residence

Jeri and Joel Rothman

Request for a 3.0' side yard generator setback variation and a 1 .65 d�cibel variation to permit the installation of an emergency stand-by generator

Section 4.4 Section 6.4.2 1 (b) Section 6.4.2 1 (e)

February 1 7, 2010

January 1 2, 201 0


Yes Yes Yes Not Present Yes Yes Yes

Notice of public hearing to the applicant, January 26, 201 0. Notice of public hearing published in The Wilmette Life, January 28, 201 0. Posted on the property, January 29, 201 0. Affidavit of compliance with notice requirements dated February 9, 2010.


6.15 3-9- l 0

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Case 2 0 1 0-Z-05

741 Westwood Lane

STAFF INFORMATION AS PRESENTED TO THE ZONING BOARD OF APPEALS


The Subject Property is located on the west side of Westwood Lane, approximately 666.0' south of Lake A venue. The property has 76.83' of frontage on Westwood Lane and is 1 14.65' in depth. The property is a double-frontage lot where the rear lot line is along Hibbard Road. The property is approximately 8,808.56 square feet in area.

To the north and east are properties zoned R 1 , Single-Family Detached Residence and improved with single-family homes. To the south is property zoned R l , Single-Family Detached Residence and improved with the Christensen Animal Hospital. To the west are properties zoned R2, Townhouse Residence District, and improved with townhouse buildings.

Proposal

The petitioners are seeking to install an emergency stand-by generator on the south side of the existing home at a setback of 1 2.0' from the lot line. Because the Zoning Ordinance requires a minimum generator setback of 1 5 .0', a 3 .0' side yard generator setback variation is required.

At the proposed setback, the generator will produce 7 1 .65 decibels at the lot line. Because the Zoning Ordinance limits the decibel output of generators to 70.0 at the lot line, a 1 .65 decibel variation is required.

Requirement Generator Setback Decibel Limit

* Non-conforming

Required 1 5 .0' 70.0

Existing NA NA

Other Generator Setback Requests

828 Ashland Avenue Case 2009-Z-27

Proposed 1 2.0' *

7 1 .65 dB *

Denied Request for a 5 ' side yard air conditioner condenser setback variation, a I 0. 1 9' side yard generator setback variation, and a 9.59 decibel variation to permit the installation of two air conditioner condensers and one stand-by emergency generator

1 5 1 2 Isabella Street Case 2009-Z-21 Granted Request for an 1 1 .0' side yard generator setback variation and a 7. 1 9 decibel variation to allow the installation of a stand-by generator

2036 Central Avenue Case 2009-Z-02 Granted Request for a 1 2 .74' side yard generator setback variation and a 1 4. 1 5 decibel variation to allow the installation of a stand by generator

2

Other Decibel Requests

828 Ashland A venue Case 2009-Z-27

Case 2 0 1 0-Z-05

74 1 Westwood Lane

Denied Request for a 5 ' side yard air conditioner condenser setback variation, a 1 0. 19 ' side yard generator setback variation, and a 9.59 decibel variation to permit the installation of two air conditioner condensers and one stand-by emergency generator

1 5 1 2 Isabella Street Case 2009-Z-2 1 Granted Request for an 1 1 .0' side yard generator setback variation and a 7. 1 9 decibel variation to allow the installation of a stand-by generator

2036 Central A venue Case 2009-Z-02 Granted Request for a 1 2.74' side yard generator setback variation and a 1 4. 1 5 decibel variation to allow the installation of a stand by generator

26 1 2 Greenleaf A venue Case 2008-Z-47 Granted Request for a 0.69 decibel variation to permit the retention of a stand-by generator

1040 Mohawk Road Case 2008-Z-44 Granted Request for a 4.39 decibel variation to permit the installation of a generator

808 Chestnut Avenue Case 2008-Z-39 Granted Request for a 1 .85 decibel variation to permit the installation of a stand-by generator

3528 Walnut Avenue Case 2008-Z-8 Recommended for denial by ZBA

Withdrawn at VB Request for a 4. 1 5 decibel noise variation and a 6' side yard setback variation to permit the installation of a stand-by generator

1 050 Forest Avenue Case 2007-Z-2 1 Recommended for denial by ZBA

Withdrawn Prior to VB Request for a 24.21 decibel variation to permit the retention of a gas generator.

1620 Forest A venue Case 2007-Z- 1 5 Granted Request for a 4.43 decibel variation to accommodate the installation of an emergency power generator

1 4 1 Green Bay Road Case 2003-Z-38 Granted Request for a l ' fence height variation and a 1 decibel variation to permit the installation of an emergency power generator


Section 4.4 outlines the variation procedure

Section 6.4.21(b) limits generators in any residential district to 70 dB A at the receiving lot line

3

under normal load.

Case 2010-Z-05 741 Westwood Lane

Section 6.4.2 l(e) establishes a minimum side yard setback of 1 5 ' for a permanently installed stand-by generator.

Action Required

Approval of this request entails a recommendation to grant a 3.0' side yard generator setback variation and a 1 .65 decibel variation to permit the installation of an emergency stand-by generator at 741 Westwood Lane, in accordance with the plans submitted.

CASE FILE DOCUMENTS

Doc. No. Documents

Location Maps And Plans

1 .0 1 . 1 1 .2 1 .3

Zoning Map Sanborn Fire Map Sidwell Tax Map Plat of Survey


2.0 2 . 1 2.2 2.3

2.4

2.5 2.6 2.7

2.8 2.9

Completed application form Letter of application Proof of ownership Notice of Public Hearing as prepared for the petitioner, date January 26, 201 0 Notice of Public Hearing as published in The Wilmette Life, January 28, 201 0 Certificate of publication Certificate of posting, dated January 29, 201 0 Affidavit of compliance with notice requirements, filed by applicant February 9, 2010 Generator Specifications Calculation of noise at proposed setback

4

Case 2 0 1 0-Z-05 74 1 Westwood Lane

3.0 TESTIMONY, COMMENTS AND ARGUMENTS ON BEHALF OF T H E

APPLICANT

3 . 1 Persons appearing for the applicant

3 . 1 1 Joel Rothmanman, applicant

3 . 1 2 John Fema, Gen-X


3 .21 Ms. Roberts said that this is a request for a 3 ' side yard generator setback variation and a 1 .65 decibel variation to permit the installation of an emergency standby generator. The Village Board will hear this case on March 9, 201 0.

3.22 Mr. Rothman said he has lived in the house for almost 20 years. They have continually improved the house and now believe that it is important to protect their possessions and improvements. Therefore they are requesting to install this backup emergency gas generator to provide emergency power. The only place it could be located is on the south side of the house. That side of the house is distant from other homes. The only property that it would be near is the animal hospital but there is some distance between the two properties and they are not anticipating any adverse effect on anyone.

3 .23 Chairman Greenberger asked why the generator could not be located around the corner.

Mr. Rothman said their lot is graded toward Hibbard and there is a risk of water submersion. One side would then be close to other neighbors which would have a negative impact. It is also the appropriate location because of the power supply that is needed.

3.24 Mr. Darbyshire asked if the manufacturer required that the unit be a certain distance from the house.

Mr. Rothman said the person who is installing the unit is at the meeting.

Mr. Fema said that the proposed location results in a higher sound level than what is allowed.

3 .25 Mr. Darbyshire asked how far the unit would be from the house.

Mr. Fema said it would be 5 ' from the house due to the generator exhaust and required distance from doors and windows.

Mr. Rothman said that the decibel request is because they are closer to the lot

5

line.

3 .26 Mr. Boyer asked how the unit would be tested.

Case 2 0 1 0-Z-05

74 1 Westwood Lane

Mr. Fema said that the unit is tested weekly between 9 and 1 1 a.m. as required by the Village.

3 .27 Board members had no additional questions and there was no one in the audience to speak on the case. Ms. Roberts said that there was no additional communication on the case.


5 . I Mr. Duffy said he does not see that there would be much of an impact o n area residents. The kennels are further south and east and there is a lot of open land to the south. He thinks that standards are met and he can support the application.

5 .2 Mr. Sullivan agreed with the above comments. The applicant is fortunate that there is a neighboring animal hospital and open space. He understands the need for the proposed location. He can also support the request.

5 .3 Chairman Greenberger agreed with his colleagues. Normally the Board comes down hard on decibel variation requests but this is a unique situation and there does not seem to be another place to put the generator on the property.

6.0 DECISION

6. 1 Mr. Duffy moved to recommend granting a request for a 3 ' side yard generator setback variation and a 1 .65 decibel variation to permit the installation of an emergency standby generator at 741 Westwood Lane in accordance with the plans submitted.

6. 1 1 Mr. Sullivan seconded the motion and the vote was all ayes and no nays (Mr. Davidson was not present at the meeting).

Motion carried.


The Zoning Board of Appeals finds that the request meets the variation standards of Section 4.4.5 of the Zoning Ordinance. The particular physical conditions of the property, the sloping nature of the lot and the location of the electrical connections, impose on the owner a practical difficulty in providing for a conforming location. The unique location of the property next to a large property with an animal hospital provides an opportunity for the applicant to locate the proposed generator in a location with the

6

Case 2 0 1 0-Z-05

74 1 Westwood Lane

least impact on surrounding residential neighbors. The proposed variations will not impair an adequate supply of light and air. The variations if granted will not alter the essential character of the neighborhood.

8.0 RECOMMENDATION

The Zoning Board of Appeals recommends granting a request for a 3 ' side yard generator setback variation and a 1 .65 decibel variation to permit the installation of an emergency standby generator at 741 Westwood Lane in accordance with the plans submitted.

7

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Village Of Wilmette Attn : Dept of Zoning 1 200 Wilmette Ave. Wilmette, I L 60091

To Whom it may concern

Highland Park T{ectric, Inc ® '2.:ill '- fd)l-:11: \I,\ I L I · Y RD. I I I C i i i i . \:-.. D P·\RK U f·Fil"l: X�7--133-6300 F:\X X-17-�33-o.>02

Date: December 29, 2009

Mr. Rothman and Highland Park electric would like to be granted a variance for a stand by generator installation at 7 41 Westwood dr. The generator would be located 1 2 feet from the property line as you can see on the plat of survey provided. This is the most p ractical place on the property and also the highest point to prevent the machine from being submerged under water in the event of flooding. Also there are no neighbors directly next door so noise should not be a issue. The generator is also important to this family as they have a elderly person living with them that relies on electricity for their health.

Sincerely

M r. Rothman

l l ighlnnd Park 'E(ec tric, Inc .

I 2 ZOIO

J250 SKO K I E V A L LEY RD • I I IG H L A N I ) P A R K . I L 600.35 · OFFICE 8-17.-03.6300 • F /\ X S-17.-133 .6302

1. . \

I COM

PN 20 10 Z4.5.6,7

ADORDERNUMBER: 000 1 7484 1 8

PONUMBER:

AMOUNT: $ 1 28.00


NOTICE OF PUBLIC HEARING Notice Is hereby given that on Wednesday, Februorv 17, 2010 at 7:30 P.M .. the Zonl119 Board of AI>I>O!OIS of the VII· loge of Wilmette will conduct a PUblic Maring in the Cou,.... ell Chomben of Village Hall, 1:100 Wilmette Avenue, Wilmette, Illinois when matten listed bel- will be considered: 2t1t-Z_.. 617 HI_.,. It-A request by Thomas Ahlemon, studio tolo architecture Inc, for a 0.68'comblned side yard setbock variation to permit the construction of a second storv addition on o 111901 nonconforming structure on the Proc>ertv legally descrl· bed as: Parcel 1 : Lol$ 1� and 15 In Block 1 In Second Addition to Wilmette Loramie Subdivision, being a subdivision of Lot 5 in County Clerk's Division of Section 31, Township .Q North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois. Parcel 2: The east hall of the allev 11111111 west of and CJcl. iolnlnll 50id Lots 1� and 15 In Section 31, T-nshiP 42 v r en n& 'tl> wre· · ,, .,, ·

l:ooll: ltsiinl'ii, ilfiliiils.


State of Illinois - County of (X] Cook 0 Kane 0 Lake D McHenry D OuPage

Pioneer Press, does hereby certifY it has published the attached advertisements in the following secular

weekly newspapers. All newspapers meet Illinois Compiled Statue requirements for publication of Notices per Chapter 715 JLCS 5/0.0 1 et seq, R.S. 1874, P728 Sec I , EFF. July I, 1874, Amended By Laws 1 959, P 1494, EFF. July 17, 1959. Formerly IlL Rev. Stat. 1991 , CHI OO, PL Note: Notice appeared in the following checked positions,

PUBLICATION DATE(S): 01/281201 0 to 01/2812010 I Week(s)

CENTRAL ZONE - Des Plaines Times, Edison-Norwood Times Review, Lincolnwood Review, Morton Grove Champion, Mount Prospect Times, Niles Herald-Spectator, Norridge I Harwood Heights News, Park Ridge Herald-Advocate Skokie Review

THE DOINGS ZONE ·-· The Doings-Clarendon Hills, The Doings-Hinsdale, The Doings-Oak Brook, The Doings-Elmhurst Doings, The Doings-LaGrange Doings, The Doings-Weekly Doings, The Doings-Western Spring Doings

:zt1t-Z-41S 741 w .. - � � A request bv Jeri and Joel Rothman lor a 3,0' side yard ��enerotor setback variation and a 1.45 decibel variation 1o permit the Installation of on emet 118111:)> stand-by ...,...,..

LAKESHORE ZONE ·-- Antioch Review, Barrington Courier-Review, Buffalo Grove Countryside, Deerfield Review, Grayslake Review, Gurnee Review, Highland Park News, Lake Forester, Lake Zurich Courier, Libertyville Review, Lincolnshire Review, Mundelein Review, Review of Lindenhurst I Lake Villa, Vernon Hills Review tor on the Proc>ertv levc>IIY described as:

Lot 10 In Brockett's Subdivision of the north 11 ocret"(ex· cePI the east 12 ocr.. thereof) of the west JO ocres Of the northwest 14 of the northeast v. of Section 32, T-nshlp c North. Range 13, East of the third Principal Meridian, � cording to plot thereof '"lstered In the office of the reois-:Jso�J::=t0:1

�ml.�� -w=.�rch 3, 1965

req Y v choer tor o 1.56,r64 SQUOre toot (�,81%) total floor area variation, a 15,79' front yard setbock variation, a �,JI' minimum side Yard setback vorlotion, a o,n•minlmum side yard setback variation, o 7.5'1' combined side yard setback variation. a 12.79' front yo.,. eave setbock variation, a 3.0'slde vard eave setback vorlo-l::';;=��!.::�ay��"T= confOrming structure on the Proc>ertv levc>IIY described as: Lot � In Block� In Bauer'sAdditlon to Wilmette, a subdl· vision of part of Lot 1 and Lot 2 In County Clerk's Division In the northeast froctlonol quarter and the southeast froc· tlonol ouarter of Section 33. T�IP c North, Range 13 ij�� the Third Principal Meridian, In Cook County, 2t1t-Z .. 7 687 Sheri- It-A reouest by Bill Mossey, Massey Hoffman Architects, for a 223.15 square foot 11.32'!1.) lot coverage variation and a 3,215.9� souore loot 111.9(,'!1.) totol lloor a reo variation to permit the construction of a on•storv rear addition and second floor dormer addition on a legal nonconforming structure on the properfY legally described as: Lot 8 In Block 8 In lnvemeu. a subdivision of Blocks 1 to 8, 1 1 , 12 and 13 In Westerfleld'sadditlon to Wilmette, o sui> division of the East 35.70 chains of Lot 1 of the North Sec· lion of Qullmette Reserve In Township .Q North, Range n·,!Y:.t of the Third Principal Meridian, In Cook Countv. James Greenberger, Chairman Patrick DuffY Michael Boyer Abbey Fishman Romanek �=�: ��Js'!'�re Daniel Sulllvon

(Constituting the Zonlne Boord of Appeals of the Village of Wilmette, Illinois) II you are a person with a dlsobllltv and need special ac· commodotlons to participate In on<Wor attend a Village of Wilmette public meeting, please notlfv the Management

��'i,�s�r=ltb�, l�n 853-1510 (TOO# (�7) 853-

Pub: 1/2WIOC17.-cli)N


WEST ZONE --- Elm Leaves, Forest Leaves, Franklin Park Herald - Journal. Oak Leaves, Proviso Herald

IN WITNESS WHEREOF, the undersigned, being duly authorized, has caused this Certificate to be signed and notarized at Glenview, I l l inois 0 1 /28/2010 ,

By >f/uvr1 Ydc:e-�-L� (j John G. Bieschke


Subscribed and sworn to before me This 28 Day of

Notary Public

January 20 1 0 A.D.

: ·--· -�-;�� .::7;7"7��,----, • •...Jf � , · • • •1 1' �- "J;_, r...;.,r- � t i(ATH LEt:�,! :\:i , c..;LJRV:::Y � , NOTARY rueuc, STATE n� llll.�OIS t � MY COMMISSION EXP,m:s 8-25-2(;' 3 �

..... . _.�.,. .............

VILLAGE OF WILMETIE

BOBBIE RUTHERFORD- COM DEY,

1 200 WILMETTE AVE WILMETTE, I L 60091

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Rated Maximum Continuous Power Capacity (LP) 17,000 Watts' 1 7,000 Watts' I Rated Maximum Continuous Power Capacity (NG) 16,000 Wans· 1 6.000 Walls' I Rated Voltage 120/240 t 20/240 Rated Maximum Continuous Load Current

240 Volts Total Harmonic Distortion Main Line Circuit Breaker Phase Number of Rotor Poles Rated AC Frequency Power Factor

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' Unit Weight (lbs.lkilos) I Dimensions (l' X w· X H") Sound output in dB(A) at 23 N. with generator operating at normal load Sound output in dB(A) at 23 N. with generator in Whisper-Test'" low speed exercise mode

Type of Engine Number of Cylinders Rated Horsepower

· Displacement

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525 Cold-cranking Amperes Minimum

455 Pounds 48 x 25 x 29 . - ,,

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992cc Aluminum w/Cast

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183 261

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• 2 pole. 250 VAC contactors.

• 160 millisecond transfer time.

• Dual coil design.

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Damping of sound level with distance - decibel dB damping calculation calculator distanc. . . Page I of 4

Tontechni k-Rechner - sengpielaud io _l_t_· l._ IIGH�·R·"·I3I

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with d istance r in a free field (direct _field) , l ike in a nechoic chambers Conversion: Distance values ____.. Level changing

With sound level we usually mean a logarithmic ratio of sound pressure

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Reference distance r1 from source r::;:----, 23 m or ft New distance r2 from source

j 1 2 m o r ft calculate I

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166 dBSPL no power!

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source is really useless. Unfortunately that error happens quite often.

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A statement of the distance law for field quantities (source quantities):

1- ."' http://vvvvw.sengpielaudio.com/calculator-distance.htm 1 2/29/2009


Recommendation:

Case Number:

Property:

Zoning District:

Applicant:



Hearing Date:


Zoning Board Vote:

Notices:


The Zoning Board of Appeals recommends granting a request for a 223. 1 5 square foot lot coverage variation and a 3 2 1 5 .94 square foot Total floor area variation to permit the construction of a one story rear addition and a second floor dormer addition on a legal nonconforming structure at 687 Sheridan Road in accordance with the plans submitted.

201 0-Z-07

687 Sheridan Road

R l , Single Family Detached Residence

Bill Massey, Massey Hoffman Architects

Request for a 223 . 1 5 square foot ( 1 .32%) lot coverage variation and a 3,2 1 5 .94 square foot ( 1 8.96%) total floor area variation to permit the construction of a one-story rear addition and second floor dormer addition on a legal nonconforming structure

Section 4.4 Section 5.3 .4(g)( l ) Section 5.3 .4(g)(2) Section 7.3.2

February 1 7, 2010

January 15 , 201 0


Yes Yes Yes Not Present Yes Yes Yes

Notice of public hearing to the applicant, January 26, 20 1 0. Notice of public hearing published in The Wilmette Life, January 28, 2010. Posted on the property, January 29, 20 1 0. Affidavit of compliance with notice requirements dated February 8, 2010.

6. 1 6 3-9- l 0

Report Prepared By: Lisa Roberts, AICP

·� Case 2010-Z-07 ..

687 Sheridan Road

Assistant Director of Community Development Minutes transcribed by Alexa Markoff

2

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ZONING BOARD OF APPEALS VARIANCE APPLICATION JANUARY 13. 2010

PAS IN RESIDENCE 687 SHERIDAN ROAD WILMETTE. ll 60091

A1 .0

Case 2 0 10-Z-07

687 Sheridan Road



The Subject Property is located on the southwest side of Sheridan Road approximately 234' east of Central Avenue. The Subject Property has 78.0' of frontage on Sheridan Road and is 2 1 7.5' in depth. The Subject Property has an area of approximately 16,965 square feet and is improved with a two-story home and detached two-car garage.

The existing house is non-conforming in lot coverage and floor area. The maximum permitted lot coverage is 3,739.75 square feet where existing is 3,769.03 square feet. The maximum permitted floor area is 5,489.50 square feet where existing is 8 , 1 77.24 square feet.

The Subject Property is surrounded by properties that are zoned R- 1 , Single-Family Detached Residence and improved with single-family homes.

Proposal

The petitioner is seeking to construct a one-story enclosed rear porch and a second floor dormer addition. The proposed porch measures 1 1 .0' x 1 6.0' and consists of an enclosed porch on the first floor and a mudroom at the basement level. With a raised landing to enter at the first floor, the porch addition consists of 1 93.87 square feet. The proposed dormer addition measures 9.66' x 1 6.39' for 1 58.33 square feet and expands the master bedroom.

With the first floor porch and landing addition of 1 93.87 square feet, the proposed lot coverage is 3,962.90 square feet. Because the Zoning Ordinance limits lot coverage to 3,739.75 square feet on the subject property, a 223 . 1 5 square foot lot coverage variation is required.

With the two additions totally 352.2 square feet, the proposed total floor area is 8,705.44 square feet. Because the Zoning Ordinance limits total floor area to 5,489.5 square feet on the subject property, a 3,2 1 5 square foot total floor area variation.

Because the first floor is more than 5.0' above grade, the basement counts as floor area. The existing basement consists of 3,400.28 square feet of floor area.

The proposed additions conform to the setback, height, and impervious surface requirements of the Zoning Ordinance.

Lot Coverage Total Floor Area

* Nonconforming

Maximum 3,739.75 s.f. 5,489.50 s.f.

3

Existing 3,769.03 s.f.* 8, 1 77.24 s.f.*

Proposed 3,962.90 s.f.* 8,705.44 s.f.*

Other Floor Area Requests

I 1 28 Sheridan Road Case 201 0-Z-03 Granted

Case 2010-z-07 687 Sheridan Road

Request for a l ,897. 1 7 square foot ( 1 6.87%) total floor area variation to allow the construction of a second floor stairs and landing and to expand roof access on the existing legal nonconforming structure

\ 2 1 2 2 1 51 Street Case 2009-Z-45 Granted Request for a 1 3 1 .6 square foot (2. 1 7%) total floor area variation to allow the construction of a

two-story addition on the legal nonconforming structure

2035 Beechwood Avenue Case 2009-Z-35 Granted Request for a 307.20 square foot (4.58%) total floor area variation and a 0.20' side yard setback variation to permit a second story addition to the legal nonconforming home

303 1 Old Glenview Road Case 2009-Z-30 Granted Request for a 225.46 square foot ( 1 .6%) total floor area variation to permit the construction of a replacement deck with a railing above 6.5' in height and a pergola

322 Greenleaf Avenue Case 2009-Z-24 Granted Request for a 556.6 square foot (6.05%) total floor area, a l 02.24 square foot (5.56%) rear yard paved impervious surface coverage variation, and a 78.24 square foot ( 4.25%) total rear yard impervious surface coverage variation to permit the construction of a detached two-car garage

600 Maple A venue Case 2009-Z-20 Granted Request for an 1 8.5' front yard porch setback variation, a 20. 1 5 ' front yard step setback variation, and a 1 ,932.88 square foot ( 1 6.52%) total floor area variation to permit the construction of a new porch and steps on the legal nonconforming structure

929 Thirteenth Street Case 2009-Z- 1 3 Granted Request for a 355. 1 7 square foot (4.04% of lot area) total floor area variation, a 1 4.5' side yard adjoining a street setback variation, an 1 1 .5 ' side yard adjoining a street eave setback variation, an 8 .5 ' side yard adjoining a street porch setback variation and a 3 1 9.38 square foot side yard adjoining a street impervious surface coverage variation to allow a two-story addition and extended rear porch on the legal non-conforming structure

4 1 0 Maple Avenue Case 2008-Z-74 Granted Request for a 1 35.45 square foot ( 1 .5 1 %) total floor area variation and a 0.75 ' side yard porch setback variation to allow a two-story addition to the existing legal nonconforming house

627 Washington Avenue Case 2008-Z-62 Granted Request for a 5 1 8.34 square foot (6.9 1 %) total floor area variation to permit the construction of a one story addition under an existing second story and a front porch

2029 Greenwood A venue Case 2008-Z-53 Granted Request for a 1 65 . 1 4 square foot (2.7 1 %) total t1oor area variation to allow the construction of a

4

two story addition

70 1 Forest Avenue Case 2008-Z-48 Granted

Case 2010-Z-07 687 Sheridan Road

Request for a 3 1 1 .70 square foot (2.73%) total floor area variation to allow a one-story addition to the legal nonconforming home

241 1 Greenwood Avenue Case 2008-Z-32 Granted Request for a 1 ,459.39 square foot (20.27%) total floor area variation to permit the retention of a new home

522 Forest Avenue Case 2008-Z-3 1 Granted Request for a 584.82 square foot, ( 4.87%) total floor area variation and a 3.82' combined side yard setback variation to permit the construction of a one story addition to the existing legal nonconforming structure, as amended

1 1 5 Garrison Avenue Case 2008-Z-30 Granted Request for a 541 .03 square foot ( 1 0.2%) total floor area variation and a 1 . 1 7 ' combined side yard setback variation to permit the construction of a second story addition on the existing legal nonconforming structure

6 1 4 Laurel A venue Case 2008-Z-27 Granted Request a 3 72.66 square foot ( 4.67%) total floor area variation to permit the construction of a new detached garage

420 Maple A venue Case 2008-Z-26 Denied Request for a special use to construct a detached garage greater than 600 square feet, a 1 74.48 square foot ( 1 .9%) lot coverage variation, a 760.97 square foot (8.44%) total floor area variation, 67.67 square foot (3 .76%) total rear yard impervious surface coverage variation and a 69.33 square foot (3.85%) rear yard structural impervious surface coverage variation to permit the construction of a one-story garage addition

1 335 Gregory Avenue Case 2008-Z-23 Granted Request a 287.77 square foot (2.6%) lot coverage variation and 323.67 square foot (2.93%) total floor area variation to permit the construction of a one story addition to the legal nonconforming structure

1 1 34 Elmwood A venue Case 2008-Z-1 7 Granted Request a 1 .43 square foot (.0 1 %) lot coverage variation and a 1 ,077.96 square foot (8.71 %) total floor area variation to allow the construction of a one story addition to an existing legal nonconforming structure

Recommended for 343 Oak Circle Case 2008-Z- 1 3 Denial - Withdrawn Request for a 3.0' rear yard setback variation and a 3 1 5.0 square foot (5.6%) total floor area variation to permit the construction of a second story addition on a legal nonconforming structure

5

423 Ninth Street Case 2008-Z- 1 3 Granted

Case 2 0 10-Z-07

687 Sheridan Road

Request for a 1 ,007.97 square foot (9.57%) total floor area variation to permit the construction of a one and two story addition on an existing structure

933 Linden A venue Case 2007-Z-53 Granted Request for a 22 1 . 1 9 square foot (2.87%) total floor area variation, a 20.0 square foot ( 1 .3%) rear yard total impervious surface coverage variation, and a 42.0 square foot (2.7%) rear yard paved impervious surface coverage variation to permit the construction of a two-car detached garage

l 022 Greenwood A venue Case 2007-Z-45 Granted Request for a 59.04 square foot (0.67%) total floor area variation to permit the construction of a detached garage on a legal nonconforming structure

1 23 Fifteenth Street Case 2007-Z-41 Granted Request for a 563.26 square foot total floor area variation to permit the construction of a detached garage on a legal nonconforming property

1 6 1 5 Washington Avenue Case 2007-Z-40 Granted Request for a 220.68 square foot (2.76%) total floor area variation to permit the construction of a one-story addition to a legal nonconforming structure.

1 243 Gregory Avenue Case 2007-Z-36 Granted Request for a 1 ,65 1 .09 square foot ( 1 8.87%) total floor area variation to permit the construction of an addition to a legal nonconforming structure. 8 1 4 Lavergne Avenue Case 2007-Z-3 1 Granted Revised request for a 324.25 square foot (3.76%) total floor area variation, a 5.63' front yard setback variation, a 7.62' side yard adjoining a street setback variation, and a 250.8 1 square foot (20. 6 1 %) side yard adjoining a street impervious surface coverage variation to permit the construction of a two-story addition to an existing legal nonconforming structure.

523 Greenleaf Avenue Case 2007-Z-32 Granted Revised request for a 0.74' side yard setback variation and a 386.37 square foot (3.94%) total floor area variation to allow the construction of a two-story addition and one dormer on the legal nonconforming structure.

407 Maple Avenue Case 2007-Z-22 Granted Request a 82.58 square foot ( 1 .35% of lot area and 3.96% of permitted) lot coverage variation and a 1 ,2 1 0. 1 6 square foot ( 1 9.67% of lot area and 40.3 1 % of permitted) total floor area variation to allow the construction of a new detached two-car garage on an existing legal nonconforming structure.

1 0 1 8 Eleventh Street Case 2007-Z- 1 2 Granted Request for a 1 .92' side yard setback variation, a 5 . 1 1 ' combined setback variation, and a 348.23 square foot (6.9 1 % of lot area - 1 2 .76% of permitted floor area) total floor area variation to allow the construction of a one and two story addition to the legal nonconforming structure and 47.2

6

Case 2 0 10-Z-07 687 Sheridan Road

square toot ( 4. 7%) rear yard structure impervious surface coverage variation to permit the construction of a new detached two-car garage.

2228 Kenilworth A venue Case 2007-Z- 1 0 Granted Request for a 96. 1 8 square foot ( 1 .44% of lot area and 3.0 1 % of permitted floor area) total floor area variation to permit the construction of an awning over the front entrance.

1 227 Maple A venue Case 2006-Z-83 Granted Request for a 4.72' side yard setback variation, a 7.92' combined side yard setback variation, a 45.89 square foot ( 1 .07% of lot area - 2.9% of permitted) lot coverage variation, and a 75.99 square foot ( l . 78% of lot area - 3 . 1 4% of permitted) total floor area variation to permit a one-story rear addition on the legal nonconforming structure.

7 1 9 Harvard Street Case 2006-Z-66 Denied Request for a 492.84 square foot (5.29% of lot area and 1 2.41 % of allowable floor area) total floor area variation to allow a one story addition to the existing nonconforming home

2245 Kenilworth Avenue Case 2006-Z-57 Granted Request for a 1 85.28 square feet (2.8% of lot area and 5.68% of allowable) total floor area variation and a 0.9 1 ' side yard variation adjoining a street setback to permit the construction of a porch and two-story addition to a legal nonconforming structure.

634 Lamon A venue Case 2006-Z-44 Granted Request for a 953.33 square foot ( 1 2.02% of lot area and 26.63% of allowable) total floor area variation and a 0. 1 3 ' combined side yard setback variation all to allow a one and two story addition to the legal nonconforming structure.

1 78 Prairie A venue Case 2006-Z-3 1 Granted Request for a 504.06 square foot (20.47% of lot area and 48.60% of permitted lot coverage) lot coverage variation, a 1 , 1 27 . 1 4 square foot (45.58% of lot area and 72.47% of permitted floor area) total floor area variation, a 40.0 square foot (5.7%) total rear yard impervious surface coverage variation and a 1 55.0 square foot (22. 1 %) rear yard structural coverage variation to permit the construction of a two-car detached garage.

72 1 Greenwood A venue Case 2006-Z-25 Granted Request for a 345.25 square foot (3.9 1 % of lot area and 8 . 1 1 % of permitted total floor area) total floor area variation to permit the reconstruction and expansion of a front porch and the construction of a one and two story addition

22 1 9 Thornwood Avenue Case 2006-Z-22 Granted Request for a 1 60.25 square foot (2.63% of lot area - 5.37% of permitted floor area) total floor area variation in order to permit the construction of a second story addition.

Recommended for Denial, 2 1 1 6 Thornwood A venue Case 2006-Z- 1 Withdrawn by applicant Request for a 25.82 lot coverage (.42% of lot area - 1 .38% of permitted total lot coverage) and a

7

Case 201 0-Z-07 687 Sheridan Road

1 49.92 square foot (2.46% of lot area - 4.85% of permitted total floor area) total floor area variation to permit the construction of a new single family home.



Section 5.3 .4(g)( l) establishes a maximum total floor area of 5,489.50 square feet on the Subject Property. Section 5 .3.4(g)(2) establishes a maximum lot coverage of 3,739.75 square feet on the Subject Property.

Section 7.3.2 states that a nonconforming structure shall not be enlarged in any manner or undergo any structural alteration unless to make it a conforming structure.

Action Required

Approval of this request entails a recommendation to grant a 223 . 1 5 square foot ( 1 .32%) lot coverage variation and a 3,2 1 5 .94 square foot ( 1 8.96%) total floor area variation to permit the construction of a one-story rear addition and second floor donner addition on a legal nonconforming structure at 687 Sheridan Road, in accordance with the plans submitted.

CASE FILE DOCUMENTS

Doc. No. Documents

Location Maps And Plans

1 .0 Zoning Map 1 . 1 Sanborn Fire Map 1 .2 Sidwell Tax Map 1 .3 Plat of Survey 1 .4 Site Plan 1 .5 Basement Floor Plan 1 .6 First Floor Plan 1 .7 Second Floor Plan 1 .8 North Elevation 1 .9 South Elevation 1 . 1 0 East Elevation 1 . 1 1 West Elevation


2.0 2. 1 2.2

Completed application form Letter of application Proof of ownership

8

2.3

2.4

2.5 2.6 2.7

2.8

Case 2 0 10-Z-07

687 Sheridan Road

Notice of Public Hearing as prepared for the petitioner, dated January 26, 20 1 0 Notice of Public Hearing as published in The Wilmette Life, January 28, 201 0 Certificate of publication Certificate of posting, dated January 29, 201 0 Affidavit of compliance with notice requirements, filed by applicant, February 8, 20 1 0 Total Floor Area Ratio Worksheets



3 . 1 1 Bill Massey, applicant Massey Hoffman Architects


3.2 1 Ms. Roberts said that this is a request for a 223 . 1 5 square foot lot coverage variation and a 3,2 1 5.94 square foot total floor area variation to permit the construction of a one story rear addition and a second floor dormer addition on a legal nonconforming structure. The Village board will hear this case on M arch 9, 2010.

3.22 The architect said his clients are out of the country at this time. The goal of the project is to achieve a thoughtful renovation of an old Wilmette home that has fallen into disrepair. They plan to restore the exterior of the home to its original appearance. There will be minor changes to the exterior that will allow the home to function in modem society. There will be little perceptible impact and any impact at all will be positive.

3 .23 Chairman Greenberger asked for an explanation of the changes that will take place.

The architect said the house was built in 1 927. He talked about the elevation of the first floor and the basement. In trying to rework the second floor, they had to take a notch out of the second floor roof to create a dormer and an adequately sized second floor bedroom. Currently the only way to get to the backyard is through the door to the basement. They want to be able to access the backyard from the main floor of the house. They want to have an enclosed porch, which is the second part of the request.

3.24 Chairman Greenberger noted that even though the FAR request appears large, how many square feet will be added?

9

Case 2 0 10-Z-07 687 Sheridan Road

The architect said if they did not count the basement square footage, they would be under on FAR. The basement is usable space but contributes to the floor area, which is a detriment.

3.25 Mr. Darbyshire asked if the existing entry porch got counted.

The architect said that the porch and the terrace are both counted.

3.26 There were no additional questions for the applicant. There was no one in the audience to speak on this case. Ms. Roberts said that there was no additional communication on this case.


5 . 1 Mr. Darbyshire said this is a straightforward request. When one factors in the age of the house, it is a bungalow style which the ordinance does not really address. The house is more like a two story home that is pushed down into the ground. It is well underneath the maximum 35' height allowance. It is unusual not to be able to access the rear yard except through the basement. It is typical of old bungalows to have most of the living spaces on the first floor or main level. All standards are met.

5.2 Mr. Sullivan concurred with Mr. Darbyshire's comments. This is a reasonable request especially given the hardship with exiting the house. The dormer is making a practical use of the second floor room. The application makes sense and he can support it. The other hardship is the large amount ofbasement space.

5.3 Ms. Romanek said that the request was minimized and she can support it.

5.4 Mr. Boyer said that the request is reasonable.

5.5 Chairman Greenberger concurs with the above comments. He asked the architect to welcome his clients to the Village.

6.0 DECISION

6. 1 Mr. Darbyshire moved to recommend granting a request for a 223 . 1 5 square foot lot coverage variation and a 3,21 5.94 square foot Total floor area variation to permit the construction of a one story rear addition and a second floor dormer addition on a legal nonconforming structure at 687 Sheridan Road in accordance with the plans submitted.

6. 1 1 Mr. Sullivan seconded the motion and the vote was all ayes and no nays (Mr. Davidson was not present at the meeting).

Motion carried.

1 0


Case 2010-Z-07 687 Sheridan Road

The Zoning Board of Appeals finds that the request meets the variation standards of Section 4.4.5 of the Zoning Ordinance. The particular physical conditions of the property, the height of the first floor of the home, impose upon the owner a particular hardship. This condition was not created by the owner and is due to the unique architecture and construction of the home. The hardship is peculiar to the property in question. The hardship prevents the owner from making reasonable use of the home with the addition of a covered entry and access to the backyard and an addition to expand living space on the second floor. The additions are located to the rear of the home and will not impair an adequate supply of light or air to adjacent properties. The additions are not visible from the street and will not alter the essential character of the neighborhood.

8.0 RECOMMENDATION

The Zoning Board of Appeals recommends granting a request for a 223 . 1 5 square foot lot coverage variation and a 3 2 1 5.94 square foot Total floor area variation to permit the construction of a one story rear addition and a second floor dormer addition on a legal nonconforming structure at 687 Sheridan Road in accordance with the plans submitted.

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ROSLYN PL

SHERIDAN

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IN BLOCK 8 IN INVERNESS, A SUBDIVISION OF BLOCKS 1 TO 8 , 1 1 , 1 2 AND 13 IN WESTERFIELD'S ADDITION TO WILWETTE, A SUBDIVISION OF AST 35.70 CHAINS OF LOT 1 OF Tl1E NORTl1 SECTION Of QUIUIETTE RESERVE IN TIMNSHIP 42 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL IAN, IN COOK COUNTY, ILLINOIS.

ILUNOJS )SS F IIUI'AIIf

CONCRETE 2.W N. & 0.96' E.

FJ.P. 31-4" 0.11'5. & 0.12'E.

FENCE 0.46' W.

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FENCE 0.35' N. & 0.46'W.

ll!IISIONfO, All ILlUIOJS PROf'fSSIOIIOJ LA*� , 00 ltiiUY c:e!TIFY l!IIIT 'TlfJS ..-USIOIW. - 1'0 llfE CUMfiH llliNOIG 1111111&.11 i fOil A IOUIIIIII�Y -YI!Y, ' Nm TltA T Tltl! PLAT '-'-1 IS A CO!RPCT IIPPII(M'IITAI IOII 01 IIAII> IIUIIVLY. U� liiiH DAY e7 stPit:IIHtll , A.D., 2009, AI .1.1110111. __ ,

( 80 FT. R.O.W. ) SHERIDAN' ROADcSlGNEDJ

CENTRAL AVENUE (PLATTID) /�CURB ==�==============�--��

F.lP. 31-4" AT CORNER

CONCRETE 5.87' F..

FENCE O.t!I'W.

FENCE 0.40' M. & O.IIO'W.

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20 FT. PUBUC ALUEY ASPHALT

FJ.P. 314" AT CORNER

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EXISTING BUILDING FOOTPRINT TO REMAIN 791-4"+/-

(1) BASEMENT FLOOR PLAN ffi scale: 1/8"= 1 '-0" N

MASSEY HOFFMAN

ARCHITECTS

�Jh �0·�·201 Ct.::CQO. II. !Gco�1 CI'!Qne 17 lS2 .. S2'9CD fQL �),�2999

LEGEND ��fHJ3 EXISTING TO REMAIN

ZONING BOARD OF APPEALS VARIANCE APPLICAnON

JANUARY 13. 2010

PAS IN RESIDENCE 687 SHERIDAN ROAD WILMETTE. IL 60091

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EXISTING BUILDING FOOTPRINT TO REMAIN 791-411+/-

(1) FIRST FLOOR PLAN ffi scale: 1/6"=1'-0" N

MASSEY H OFFMAN

ARCHITECTS

oiO'lN llo��•£'01 C1'1CCQO li. oOo l l a"''"\e: nJ.515 :;'9(X) •a• 113.5:15""'

LEGEND �##� EXISTING TO REt-1AIN


VARIANCE APPLICATION

JANUARY 13, 2010

PAS I N RESIDENCE 687 SHERIDAN ROAD WILMETIE, IL 60091

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GREEN ROOF-----t

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EXISTING BUILDING FOOTPRINT TO REMAIN

(1) SECOND FLOOR PLAN ffiN scale : 1/6"=1'-0"

MASSEY HOFFMAN

ARCHITECTS

4043 N. RO¥enrWOOC •3l1 Ct.cogo. ll 60413

PhOI'\a: 7f),l2}.2901) IO.l.. 173 S2S,,2999

LEGEND

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DORMER INFIU.

ZONING BOARD OF APPEALS VARIANCE APPUCATION

JANUARY 13. 2010

PAS IN RESIDENCE 687 SHERIDAN ROAD WILMETTE. ll 60091

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EXISTING TO Rct.IAIN (WINDOW & DOOR REPLACEMENT WITH MINOR EXTERIOR REPAIRS)

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PROPOSED POACH EXISTING ADDITION

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MASSEY HOFFMAN

ARCHITECTS

<ICtJ N 1c..-eM'-QOO •201 Chcogo 1. .COil

P""OI"e· 17l51J.29Ql loa! 1'13515 29'99

ZONING BOARD OF APPEALS VARIANCE APPUCA110N JANUARY 13, 2010

PAS IN

RESIDENCE

687 SHERIDAN ROAD WILMffiE. IL 60091

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-!!-EXISTING TO REMAIN- - - _J -

(WINOOW&DOOR REPLACEMENT WITH MINOR EXTERIOR REPAIRS)

1 WEST ELEVATION scale: 1/8"=1 '-0"

PROPOSED PORCH ADDITION

1 1'·0"

NOTE: REFER TO SHEETS A3.0 & A3.1 FOR TYPICAL BUILDING HEIGHTS

MASSEY HOFFMAN

ARCHITECTS

4CtJN �o��ooo •�7 Cr.c:ogo. ll oC61J cMOMt: 17J515 29CXI ro, 17JS:a 299'9

ZONING BOARD OF APPEALS VARIANCE APPLICAnON

JANUARY 13. 2010

PAS IN

RESIDENCE

687 SHERIDAN ROAD WILMffiE. IL 60091

A3.3

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-\ R C H I TECTS January 13 , 201 0

Village of Wilmette Zoning Board of Appeals 1 200 Wilmette Avenue Wilmette, IL 60091

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Dear Members of the Zoning Board of Appeals: - -

On behalf of our client, Paul and Jane Pasin, I respectfully request that variances for an increase in the allowable floor area and lot coverage for 687 Sheridan Road be granted.

The variances we are requesting are essential as the nature of the existing residence imposes undue hardship for improvement. Currently, the existing basement area projects more than five feet above grade which requires all of the basement square footage to count in the floor area thereby exceeding the existing allowable floor area. Additionally, the existing elevated side terrace which is integral to the overall design of the house, but is not living space, creates an existing building footprint that exceeds the allowable lot coverage and floor area. Variances are required to add a dormer at the rear of the second floor to allow for an adequate size bedroom and to add an enclosed porch and exterior stair as there is currently no access at the rear of the house from the first floor to the back yard and garage.

The following standards of review are met as detailed below: 1 . The particular physical conditions, shape, or surroundings of the property would

impose upon the Owner a practical difficulty or particular hardship, as opposed to a mere inconvenience, if the requirements of the Zoning Ordinance were strictly enforced. • The bungalow style of the existing residence has a basement that is

approximately two feet below grade. This existing condition creates a hardship that is not in the spirit of the Zoning Ordinance as typical homes of historic nature are lower in their relationship to grade, thus not requiring the floor area of the basement to count toward the allowable floor area calculation.

• The existing second floor which is currently (and will continue to be) used for bathrooms and sleeping rooms is inadequate for a family of four. Again, the lowslung nature of this house has all of the spaces on the second floor under the roof. Typically, this floor would be considered an attic, allowing for a bonus of 300 SF, which is not applicable in this case because this area is immediately above the first floor.

• The existing house currently lacks access at the rear of the house from the first floor to the back yard and garage. Currently, the travel distance from the front door of the house on the first floor to the back yard is approximately 1 25 ft.

2. The plight of the property Owner was not created by the Owner and is due to unique circumstances • The existing conditions listed above were not created by the Owner and are

original to the home. These unique circumstances have existed for over eighty years.

. '

'2.. l , · � r

1'1\ ASSEY H c) F F 1'1\ ,D..._ f'.l

, �. I< c � IT E CTS 3. The difficulty or hardship is peculiar to the property in question and is not generally

shared by other properties classified in the same zoning district and/or used for the same purposes; and • The hardships listed in point one are exclusive to this existing property when

compared to other homes in the area and is unique to the zoning district. 4. The difficulty or hardship resulting from the application of the Zoning Ordinance would

prevent the Owner from making a reasonable use of the property; however, the fact the property could be utilized more profitably with the variation than without the variation shall not be considered as grounds for granting the variation; • The hardships created by this existing home prevent the Owner from being able

to create reasonable family bedrooms on the same level and to have acceptable access to the back yard and garage from the first floor.

5. The proposed variation will not impair an adequate supply of light and air to adjacent properties or otherwise injur other property or its use, will not substantially increase the danger or fire or otherwise endanger the public health, safety and welfare, and will not substantially diminish or impair property values within the neighborhood; • The modest nature of the proposed variances and thus the proposed scope of

work as a result of the variances being granted would in no way be detrimental to the adjacent properties nor the character of the neighborhood.

• It is also important to note that the property bordering this site to the south and east is the Peter Jans Golf Course. Additionally, the structure on the property bordering the site to the west is a considerable distance away from the property line.

6. The variation, if granted, will not alter the essential character of the neighborhood and will be consistent with the goals, objectives and policies set forth in the comprehensive plan. • The proposed work as a result of these variances will only improve the property

and increase the value of the adjacent properties in the neighborhood. The work to this residence will enhance the property, the neighborhood and are consistent with the goals of the comprehensive plan.

As stated above and in the supporting documents, you will see that the nature of this property creates undo hardship for the Owner and I encourage you to support granting the variations being requested.

Sincerely,

�� William J . M s

I � ' t= . t-J '11 rr

I COM

PN 20 I 0 Z4,5,6, 7

,\DORDERNUMBER: 00017484 1 8

PONUMBER:

AMOUNT: $ 1 28.00


NOTICI! OP PUBLIC HI!ARIH8· Notice Is Mreb¥ vlven that on W-.cJav, Febroory 17, 2010 ot 7:30 P.M., lhe Zoning Board of "-Is of lhe VIllage ot Wilmette will conduct a I>UbUc hearlne ln the Council Chambers of VIllage Hall. 1201 Wilmette Avenue, Wilmette, Illinois when matters llst.d be- will be cons�: 2tl.Z... 617 HI_.. .... A r� by n.orr- Ahleman. studio talo architecture Inc, lor a 0.61'camblned side vard MtbOck variation to per. mit the construction of a sec:onc1 storY addition on o 1011101 noolalfoloo mine structure on the -nv le11QIIY descrl· bed CIS! Pan:��l 1: Lots 1� and U In Block 1 In s-.d Addition to Wilmette Loramie Subdivision. belne a subdivision of Lot 5 In County Clerk's Division of section 31, TownshiP 4 Norltl, R..._ 13. ECIIt of the Third Principal INrldlon. In Cook County, I Ill nola. f.1�= ��

t.�:: ��ng3�

t�"fp "12

North. R..._ 13, ECIIt of the Tlllrd Principal Meridian. In Cook County, I Ill noll. ,.,.z... 741 � '--A ..-t bY Jeri and Joel Rothman lor a 3.0' side yard -- MtbOck varlotlon and a 1.65 decibel variation to permn the Installation of an .,,..,..,ICY stand-by-L":t� � r.:-�s'=Tv'/::i�.,:S.iortt. 11 oc...Wlell· coot the - 12 ocns thereof) of the _. 30 acfft Of 1M nart� � of the � � of 5ectlon l2. Tawnslllp G North, Ranw 13, ECIIt of 1M third Principal Meridian. ,.. carding to Plot tMreot ,..laterecl In the office of the '"I• �r:�a:��=-��. =�rdll. INS 2t1•z• 1 11 u .. strw� A r� IIY David kMer lor a 156.� square toot (�.11"1 total floor area variation. a U.W front yard set· l!ock varlotlon. a 4.31' minimum side vard selbock varfo. lion, a o.n'mlnlmum side yard setl!ock varlatloll. a 7.59' combined aide vard setl!ock varlotloll. a 12.1J' front vard eave setl!ock variation. a 3.0's-yard eave Mlback varfo. lion. and a 4.21'slcle yard-setl!ock varlotlon Ia ....-mil the construction of a uconcl storY addition on a '-1 � canfarmlne structure ,.. the -nv '-IIY dMcrlas: Lot 40 In Block _. In a-rsAdllltlon to Wilmette, a subcl._ �lslon of POrt of Lot 1 and Lal 2 In County Clerk's DIVIsion '" I he ,_.,_t lractlonal -rtot and the IOUiheaet lroc-�=la'M'��rd�r'l::l:i.T=�G

I� �= 1� 2t1•z.., w s-... .... A reauest by Bill Mauey, Mouey Hottman Arciii!Kts, tar a 223.15 -re toot (1 .3211.) lot coverage variation and a 3.215. , .. -re toot ll'-''"' total floor area variation to Permit the construction of a on.story rear addition and sec- floor dorrMr addition on a I= noncontarmlntl r.:fr::r1sf:c�": !',; ��

y .=�.'=,'':/&locke 1 to 8. 11, 12 and 13 1n Westertlelcl'saddltlon Ia Wilmette, a� division of the EDit 15.10 cllalnt of Lof 1 of !he North Sec• lion of Qullmette R._ In Township 4 Norltl, Ranw ll, ECIIt of the Third Principal Merldlon. In Cook County,

Mlc:-I Bover Kent Dari!Yshlre Kent Davidson lCons!IMintl 1M Zoning Board of "-Is of the VIllage

of Wilmette, Illinois) II You are a l>e1'101'1 with a dlsalllllty and ,_ SPeCial accom..-tlona to POrtlc:� In � ...,_ a VII low of Wilmette PUIIIIc nMetlnv. pleale notify the MG..............m Services Department at uwn m.mo (TOO# c .. n m. 763-ol) as soon as _.ll!le.

Pub: l/lWI0(1741111N

Pioneer Press Certificate of Pu blication

State of I llinois - County of [X] Cook 0 Kane 0 Lake D Mcl lenry D Dul'a)le

Pioneer Press, does hereby certi fy it has published the attached advertisements in the following. �oxular weekly newspapers. All newspapers meet Illinois Compiled Statue requirements for publication of

Notices per Chapter 7 1 5 ILCS 510.01 et seq. R.S. 1 874, P728 Sec I, EFF. July I , 1 874. Amended 13y Laws 1959, P l 494, EFF. July 17, 1 959. Formerly Ill. Rev. Stat. 1991, C H I OO, Pl . Note: Notice appeared in the following checked positions.

PUBLICATION DATE(S): 0112812010 to 01128/2010 1 Week(s)

CENTRAL ZONE ··- Des Plaines Times, Edison-Norwood Times Review, Lincolnwood Review, Morton Grove Champion, Mount Prospect Times, Niles Herald-Spectator, Norridge I Harwood Heights News, Park Ridge Herald-Advocate Skokie Review

THE DOINGS ZONE ·-· The Doings-Clarendon Hills, The Doings-Hinsdale, The Doings-Oak Brook. The Doings-Elmhurst Doings, The Doings-LaGrange Doings, The Doings-Weekly Doings, The Doings-Western Spring Doings

LAKESIIORE ZONE --- Antioch Review, Barrington Courier-Review, Bullalo Grove Countryside. Deerfield Review, Grayslake Review, Gurnee Review. Highland Park News. Lake Furcster. Lake Zurich Courier, Libertyville Review, Lincolnshire Review. Mundelein Review, Review of Lindenhurst I Lake Villa. Vernon Hills Review

( X ) NORTH ZONE - Evanston Review, Glencoe News, Glenview Announcements, Northbrook Star, Wilmette Life, Winnetk11 Talk

WEST ZONE -·- Elm Leaves, Forest Leaves, Franklin Park Herald · Journal, Oak Leaves, Proviso Herald

I N WITNESS WHEREOF, the undersigned, being duly authorized, has caused this Certificate to be signed and notarized at Glenview, Illinois 0 1 /28/20 1 0 .

By ( ·t4�7��-LL )f: . (j JOhn G. B1eschke


Subscribed and sworn to before me This 28 Day of

Notary Public

January 20 1 0 A.D.

, __ ..., ______ ._ 1 • ''fF' f" i i\ L <:r.:ll.• � . J . ... ' . ·- '-· .. . � c !<ATHL EEN \L (.J U RV:=Y � ; NOTARY PUELIC. STATE ,�,r- ILU;�OIS t � MY COMMISSION EXPiRES 8-25·20' 3 l

-�

VILLAGE OF WILMETTE


1 200 WILMETTE AVE WILMETTE. IL 6009 1

"2. . 5

.----------------------------f+t-.-t--+>------++-"""--+'-. .....-iol �· ·7 rs r' Lot Coverage and Floor Area Worksheet j --.: -!" _:,,. � - · _ _ _ _ : ""'-- ' ! \

ru; .w� , 'i 2010 'J These s�eets m�t be fille� out �d submitted with �� permit applica�ons �t re uir�W:. �� . . . . ... <� calculations. Thts format ts requ1red and no substitutes or alternatives will b DEF"R, .. :c::;r

The intent of the lot coverage and floor area regulations is to limit the perceived bulk of a structure in relation to the size of the parcel of land on which it is built. When calculating area,

use the exterior dimensions as shown on the plat of survey.

When calculating existing areas, please only calculate areas that will remain. Any areas that will be replaced with new construction or completely removed should not be included under existing area calculations.

When rounding numbers, please convert inches to decimal feet and carry each number to the s�cond decimal.

Property Address:

Pr�pared by (Please print):

Signature:

Contact Phone Number:

Lot Area:

Maximum Allowable Lot Coverage:

Maximum Allowable Floor Area:

Total Basement Area:

Total First Floor Area:

Total Second Floor Area:

Total Attic Area:

Total Floor Area:

I Village of Wilmette 9

_---....ll......,;( "�) ....L...;q ��'f_:t:_'?_?...L....· t___....l,.,;::\ (a:....., � 65. a� -?,1�� /"f<f �t �' � �9 , 5o ----�----��

p __ ?....,�...i.....:....t......:....� o_.1_1_�__;_·r-_· _s�) 4 8? . 5o

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l I � ' • Z& - ��. /

04/25/09

Lot Coverage and Floor Area Worksheet

BASEMENT Basement floor area includes, but is not limited to: (Please check aU that apply)

___}._All area projecting 5' or more above grade to top of finished first floor for all structures built before July 1 , 2003

__ All area projecting 4' or more above grade to top of finished first floor for all structures built after July 1 , 2003

__ AU area of a basement that projects 7' or more above abutting existing grade

Sketch:

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1 1yo·

I Village of Wilmette 1 0 04/25/09

'

Pll£1 . . A B c D E F

G H

J K L

M N

PIECE NO.

PIECE ·

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, .

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I Village of Wihnette


Existing Basement Area

I �-m.l:._·,· : .. · . _·.-.: _: ·._ :.:.-. Wfdftr"�-'· · lengm · . · · :, · ·

'7. \ -r.t3 X 5:00- 5_ ci-{ c, ' \ '6:64 X -=6:-h3 / .o'{ � ' \ r.-ta- X £92- �. 0

?--\5 2l.43 X -1-8.4� l � -l Round object

;l.b.� � X -+.9-6- J;; \q .� l9.69 X 4{}.58 IO,E; .:?--4 ' J_ �7 X 36.29 ?::l ... )4

C> 1:::..27.23 X 1 0.58 e.lc:... Round object /

;}... � 2.58 X 0.33 / 9-D, '-f c::W-:42 X 43.04 ./ 10 -£,�� X 4 1 .04 0k-

Existing Basement Total

Proposed Basement Area

DIMENSIONS

DIMENSIONS· (ff.)' Width · · - · Length ·

,r; L 1 1 .00 y j16.00 )

Proposed Basement Total

I

AIIA;(�f.) � ': · .. .

35.79 '"J7 n'"J ..., . ., ....

'2�.70 �·· ,

39-4.1Z4 31 .95

196.29 ')� £-V>Jo>J._

Q"l.n.{Q. 288.09

49.86 ..ORS.

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1 1 o4t2sto9 1


FIRST FLOOR

First floor area includes, but is not limited to:

'( All area measmed to exterior walls including bays and chimneys _L_ Roofed elements including porches, awnings and carports _1.!/k_ Second floor projections and overhangs '1.. Detached structures (i.e. garage, shed, gazebo)

X. Portions of decks and stairs exceeding 6' -6" to top of rail as measmed from abutting grade (Calculate at 50% of total floor area)

tJ /A Eaves exceeding 3' built after July 1 , 2003

N/Jr- Pergolas and arbors (Calculate at 100% of total floor area if roof is less than 85% open, 75% of total area if roof is more than 85% open)

Sketch:

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I Village of Wilmette 12

FIRST FLOOR

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Existing First Floor Total

Proposed First Floor Area

DIMENSIONS

DIMBISIOHS (R} r· I·· Widtff · · length· · I I

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Proposed First Floor Total

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FIRST FLOOR TOTAL I '? ,14�-�" I '7: q lt '2 ·iO 13 o4/2s/o9 1

· I Lot Coverage and Floor Area Worksheet �----------------------��----------�==�----------------�

SECOND FLOOR Second floor area includes, but is not limited to: (Please check all that apply)

X All area measuring 6' -9" and higher from top of second floor or upper limits of story below, or, measuring 17' -9" and higher from top of first floor to bottom of standard roof rafter, whichever is greater

__ .All projections including bays and chimneys with an open hearth on the second floor __ Open two story elements measuring 1 7' -9" and higher from top of first floor to bottom of

standard roof rafter __ Garage space measuring 6' -9" and higher from upper limits of story below, or,

measuring 1 7' -9" and higher from garage floor to bottom of standard roof rafter, whichever is greater

__ Roofed exterior open space (i.e. covered balconies) __ Eaves exceeding 3' built after July 1 , 2003

__ Open balconies (Count at 75% of total floor area)

Sketch:

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I Village of Wilmette 14 04/25/09

PIECE NO.

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Existine Second Floor Area

DIMENSIONS

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.\<"6.37 X 5. 1 7 11-e--�:J 1 .67 X 6.46 ��

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Existing Second Floor Total

Proposed Second Floor Area

DIMENSIONS

DIMENSIONS(ff.l . I· Width• . Length · .

I 1/ 1 6.39 X 9.66 �"?

Proposed Second Floor Total

AREA

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1 007.93 /

AREA

1 58.331 /

158.33/ SECOND FLOOR TOTAL I

1 5 04/25/09


ATTIC AREA Attic floor area includes but is not limited to: (Please check all that apply)

__ .All area measuring 6' -9" and higher from attic floor or upper limits of story below, or, measuring 1 7' -9" and higher from top of second floor to bottom of standard roof rafter, whichever is greater

_ ____;Any open three story space measuring 28' -9" and higher from top of first floor to bottom of standard roof rafter

Sketch:


PIECE NO.

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Existing Attic Area

DIMENSIONS

Proposed Attic Area

DIMENSIONS

1 7

AREA

TOTAL _N:....::..�.b....�-'A..;____

AREA

TOTAL N/A ATTIC TOTAL I *

04/25/09

V I L L A G E O F W I L M E T T E 1200 WILMETTE AVENUE

WILMETTE, ILLINOIS 60091-0040

6. 1 7 3-9- 1 0

COMMUNITY DEVELOPMENT (847) 853-7550 DEPARTMENT FAX (847) 853-7701

Date: March 5, 20 1 0


From: Lisa Roberts, Assistant Director of Community Development

Subject: Case 2010-Z-06 - 103 l61h Street Additional Correspondence


For the review of this request by the Zoning Board of Appeals, the applicant submitted elevations that he prepared himself. This was a source of concern for a majority of the Zoning Board of Appeals and contributed to the result of a negative recommendation. Subsequently, the applicant commissioned an architect to prepare drawings of the elevations. The drawings have not been reviewed by the Zoning Board of Appeals. These elevations and an explanatory letter from the applicant are attached.

Also attached from the applicant are a second letter and photographs of two homes in the neighborhood that are of a similar contemporary design to that proposed.

The Village Board may choose to do the following with this request:

• Review the new drawings and vote on the request; or

• Remand the case to the Zoning Board of Appeals for March 1 7, 201 0

,

· · · -- · · - ........ . . . .................. � .... .._,...,, ,""' ..... .

Fcb. 25, 20 1 0 Vil lage Board o f Tmstees

1 200 Wilmette Ave. Wilmette, Illinois 60091 Dear P.resident Canning and the Village Board,

1 uo-<too-:::�::tu 1 p.�

I n response to the decision of the Zoning Board of Appeals which indicated thal Standard of Review number 6 was not satisfied. I am submitting new elevations drown by my architect, DonnaLcc Flo0ter. I am more dearly indicating my intentions by these drawings to address the conccms of the Zoning Board. I am not changing the plans, only clarifying how the :finished structure wlU look and how it ""ilJ integrate into the neighborhood and not change the character of the neighborhood.

lt is my sincere hope that you will grant 1he variance and allow me to proceed \�tith my plans to improve the structure at 1 03 l 6tll St. in Wilmen0. If the variation is to be granted, r would like to start construction as soon as possibte. Please consider that any delays in approval will cause a hardship in getti ng construction completed this season. The longer this struclure remains in its present state, the more it i mpacts my neighbors and the whole neighborhood negatively. We are all anxious to begin this project and enjoy an improved situation. Sincerely,

David Schaer

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Fax Attention:

From: Company:

Date:

Total Number of Pages I ncluding Cover

Dear -'·Is. Roberts,

Lisa Roberts

David Schaer

March 2, 20 L O 5

Please see the en(:losed photographs of two neighboring homes. They are 1 08 J 61h street and 2 1 7 Central Park. They both are contemporary. l believe my new house design will be comparable and not change the character

of the neighborhood.

Thank you for your as�istance.

David Schaer

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Recommendation:

Case Number:

Property:

Zoning District:

Applicant:



Hearing Date:


Zoning Board Vote:


The Zoning Board of Appeals recommends denying a request tor a 1 56.44 square toot total floor area variation, a 1 5 . 79' front yard setback variation, a 4.3' minimum side yard setback variation, a 0.7 1 ' minimum side yard setback variation, a 7.59' combined side yard setback variation, a 1 2 . 79' front yard eave setback variation, a 3 ' side yard eave setback variation and a 4.2 1 ' side yard eave setback variation to permit the construction of a second story addition on a legal nonconforming structure at 1 03 Sixteenth Street.

20 1 0-Z-06

1 03 Sixteenth Street

R 1 , Single-Family Detached Residence

David Schaer

Request for a 1 56.44 square foot (4.8 1 %) total floor area variation, a 1 5.79' front yard setback variation, a 4.3 8 ' minimum side yard setback variation, a 0.7 1 ' minimum side yard setback variation, a 7.59' combined side yard setback variation, a 1 2.79' front yard eave setback variation, a 3.0' side yard eave setback variation, and a 4.2 1 ' side yard eave setback variation to permit the construction of a second story addition on a legal nonconforming structure

Section 4.4 Section 5.3.4( c) Section 5.3 .4(d) Section 5.3 .4(g)( 1 ) Section 6. 1 .2(a) Section 7.3.2

February 1 7, 20 1 0

January 1 5, 2010


No No No Not Present No Yes Yes

6.1 7 3-9- 1 0

Notices:

Report Prepared By:

Case 2010-Z-06 103 Sixteenth Street

Notice of public hearing to the applicant, January 26, 2010. Notice of public hearing published in The Wilmette Life, January 28, 201 0. Posted on the property, January 28, 201 0. Affidavit of compliance with notice requirements dated February 6, 2010.


2

I .J ' - · J • 3 :

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The Subject Property is located on the west side of Sixteenth Street, approximately 33.0' north of fsabella Street. The Subject Property has 25.0' of frontage on Sixteenth Street and measures 1 30.0' in depth. The property is 3,250.0 square feet in area. The Subject Property is improved with a one story house and detached two-car garage.

The existing house is non-conforming in minimum front yard setback, mtrumum side yard setbacks, and minimum combined side yard setback. The existing front yard setback is 1 1 .2 1 ' ; the Zoning Ordinance requires a minimum front yard setback of 27.0'. The existing north side yard setback is 0.62'; the Zoning Ordinance requires a minimum side yard setback of 5.0'. The existing south side yard setback is 4.29'. The existing combined side yard setback is 4.9 1 ' ; the Zoning Ordinance requires a minimum combined side yard setback of 1 2.5 ' .

The Subject Property is zoned R 1 , Single-Family Detached Residence and is surrounded by properties that are improved with single-famil y homes.

Proposal

The petitioner is seeking to construct a second floor addition to the existing legal non-conforming house. The proposed addition consists of two bedrooms and two bathrooms measuring 1 9.33' by 42.33' and having an area of 8 1 8.24 square feet. With the proposed addition, the total floor area of the house is 2,0 1 7.68 square feet. Because the Zoning Ordinance limits the total floor area to 1 ,8 6 1 .24 square feet on the subject property, a 1 56.44 square foot total floor area variation is required.

The addition will maintain the existing non-conforming front yard setback of 1 1 .2 1 ' . Because the Zoning Ordinance establishes a minimum front yard setback of 27.0' for the subject property, a 1 5 . 79' front yard setback variation is required. The addition will maintain the existing north side yard setback of 0.62'. Because the Zoning Ordinance establishes a minimum side yard setback of 5.0' for the subject property, a 4.38' minimum side yard setback variation is required for the north side. The addition will maintain the existing south side yard setback of 4.29'. Because the Zoning Ordinance establishes a minimum side yard setback of 5.0' for the subject property, a 0.7 1 ' side yard setback is required for the south side. The addition will maintain the existing combined side yard setback of 4.9 1 ' . Because the Zoning Ordinance establishes a combined side yard setback of 12.5' for the subject property, a 7.59' combined side yard setback variation is required.

The addition is proposed with a 1 .0' eave on the north side and front of the home. To the south, a 3 .0' eave is proposed. The front eave is proposed with a I 0.2 1 ' front yard setback. The north side eave is proposed with a 0' side yard setback. The south side eave is proposed with a 1 .29' side yard setback. Because the Zoning Ordinance establishes a front yard eave setback of 23.0' for the subject property, a 1 2. 79' front yard eave setback variation is required. Because the Zoning Ordinance establishes a 3.0' north side yard eave setback for the subject property, a 3.0' side yard eave setback variation is required. Because the Zoning Ordinance establishes a 5.5' south side

3

Case 20 10-Z-06 1 03 Sixteenth Street

yard eave setback for the subject property, a 4.2 1 ' side yard eave setback variation is required.

The addition will be conforming in rear yard setback, lot coverage, overall height, and impervious surface coverage. The applicant has been advised that the addition will be required to conform to the building code regarding the construction of walls less than 3.0' from a lot line.

An almost identical request was made by a previous owner of the subject property in 2009. That request was recommended by the Zoning Board of Appeals and approved by the Village Board. The previous owner did not pursue a building permit after the variation was granted.

Requirement Required Existing Proposed Front Yard Setback 27.0' 1 1 .2 1 ' * 1 1 .2 1 ' * Side Yard Setback (North) 5.0' 0.62' * 0.62' * Side Yard Setback (South) 5.0' 4.29' * 4.29' * Combined Side Yard Setback 1 2.5' 4.9 1 ' * 4.9 1 ' * Front Yard Setback to Eave 23.0' 1 0.2 1

, * 1 0.2 1

, *

Side Yard Setback to Eave (North) 3.0' -.38' * 0.0' * ( l ) Side Yard Setback to Eave (South) 5.5' 3.29' * 1 .29' *

Total Floor Area 1 ,86 1 .24 s.f. 1 , 1 99.07 s.f. 2,01 7.68 s.f. *

* Non-conforming ( 1 l The applicant proposes a 1 ' deep eave on the north side of the building. With the existing setback at the closest point of 0.62 ' , the proposed eave would overhang the lot line. The applicant has been advised that the Village cannot grant permission for the eave to encroach onto neighboring property.

Other Floor Area Requests

1 1 28 Sheridan Road Case 201 0-Z-03 Granted Request for a 1 ,897. 1 7 square foot ( 1 6.87%) total floor area variation to allow the construction of a second floor stairs and landing and to expand roof access on the existing legal nonconforming structure

1 2 1 2 2 1 st Street Case 2009-Z-45 Granted Request for a 1 3 1 .6 square foot (2. 1 7%) total floor area variation to allow the construction of a two-story addition on the legal nonconforming structure

2035 Beechwood Avenue Case 2009-Z-35 Granted Request for a 307.20 square foot (4.58%) total floor area variation and a 0.20' side yard setback variation to permit a second story addition to the legal nonconforming home

303 1 Old Glenview Road Case 2009-Z-30 Granted Request for a 225.46 square foot ( 1 .6%) total floor area variation to permit the construction of a replacement deck with a railing above 6.5' in height and a pergola

4

322 Greenleaf Avenue Case 2009-Z-24 Granted

Case 201 0-Z-06


Request tor a 556.6 square foot (6.05%) total floor area, a 1 02.24 square foot (5.56%) rear yard paved impervious surface coverage variation, and a 78.24 square foot (4.25%) total rear yard impervious surface coverage variation to permit the construction of a detached two-car garage

600 Maple A venue Case 2009-Z-20 Granted Request for an 1 8.5' front yard porch setback variation, a 20. 1 5 ' front yard step setback variation, and a 1,932.88 square foot ( 1 6.52%) total floor area variation to permit the construction of a new porch and steps on the legal nonconforming structure

929 Thirteenth Street Case 2009-Z- 1 3 Granted Request for a 355. 1 7 square foot (4.04% of lot area) total floor area variation, a 1 4.5' side yard adjoining a street setback variation, an 1 1 .5 ' side yard adjoining a street eave setback variation, an 8.5' side yard adjoining a street porch setback variation and a 3 1 9.38 square foot side yard adjoining a street impervious surface coverage variation to allow a two-story addition and extended rear porch on the legal non-conforming structure

l 03 Sixteenth Street Case 2009-Z- 1 2 Granted Request for a 1 65. 1 4 square foot (5.08%) total floor area variation, a 1 5.87' front yard setback variation, a 4.23' side yard setback variation, a 0.85' side yard setback variation, a 7.58' combined side yard setback variation, a 1 2.87' front yard eave setback variation, a 3.23' side yard eave setback variation and a 2.0' side yard deck setback variation all to allow a second story addition and deck on a legal non-conforming structure

4 1 0 Maple A venue Case 2008-Z-7 4 Granted Request for a 1 3 5.45 square foot ( 1 .5 1 %) total floor area variation and a 0.75' side yard porch setback variation to allow a two-story addition to the existing legal nonconforming house

627 Washington Avenue Case 2008-Z-62 Granted Request for a 5 1 8.34 square foot (6.91 %) total floor area variation to permit the construction of a one story addition under an existing second story and a front porch

2029 Greenwood Avenue Case 2008-Z-53 Granted Request for a 1 65. 1 4 square foot (2. 7 1 %) total floor area variation to allow the construction of a two story addition

701 Forest Avenue Case 2008-Z-48 Granted Request for a 3 1 1 .70 square foot (2.73%) total floor area variation to allow a one-story addition to the legal nonconforming home

24 1 1 Greenwood A venue Case 2008-Z-32 Granted Request for a 1 ,459.39 square foot (20.27%) total floor area variation to permit the retention of a new home

522 Forest Avenue Case 2008-Z-3 1 Granted Request for a 584.82 square foot, (4.87%) total floor area variation and a 3.82' combined side yard

5

Case 2010-Z-06

l 03 Sixteenth Street

setback vanat10n to permit the construction of a one story addition to the existing legal nonconforming structure, as amended

1 1 5 Garrison A venue Case 2008-Z-30 Granted Request for a 541 .03 square foot ( I 0.2%) total floor area variation and a 1 . 1 7' combined side yard setback variation to permit the construction of a second story addition on the existing legal nonconforming structure

6 1 4 Laurel Avenue Case 2008-Z-27 Granted Request a 372.66 square foot (4.67%) total floor area variation to permit the construction of a new detached garage

420 Maple A venue Case 2008-Z-26 Denied Request for a special use to construct a detached garage greater than 600 square feet, a 1 74.48 square foot ( 1 .9%) lot coverage variation, a 760.97 square foot (8.44%) total floor area variation, 67.67 square foot (3 .76%) total rear yard impervious surface coverage variation and a 69.33 square foot (3.85%) rear yard structural impervious surface coverage variation to permit the construction of a one-story garage addition

1335 Gregory Avenue Case 2008-Z-23 Granted Request a 287.77 square foot (2.6%) lot coverage variation and 323.67 square foot (2.93%) total floor area variation to permit the construction of a one story addition to the legal nonconforming structure

1 1 34 Elmwood A venue Case 2008-Z- 1 7 Granted Request a 1 .43 square foot (.0 1 %) lot coverage variation and a 1 ,077.96 square foot (8.71 %) total floor area variation to allow the construction of a one story addition to an existing legal nonconforming structure

Recommended for 343 Oak Circle Case 2008-Z- 1 3 Denial - Withdrawn Request for a 3.0' rear yard setback variation and a 3 1 5.0 square foot (5.6%) total floor area variation to permit the construction of a second story addition on a legal nonconforming structure

423 Ninth Street Case 2008-Z- 1 3 Granted Request for a 1 ,007.97 square foot (9.57%) total floor area variation to permit the construction of a one and two story addition on an existing structure

933 Linden Avenue Case 2007-Z-53 Granted Request for a 22 1 . 1 9 square foot (2.87%) total floor area variation, a 20.0 square foot ( 1 .3%) rear yard total impervious surface coverage variation, and a 42.0 square foot (2.7%) rear yard paved impervious surface coverage variation to permit the construction of a two-car detached garage

1 022 Greenwood A venue Case 2007-Z-45 Granted Request for a 59.04 square foot (0.67%) total floor area variation to permit the construction of a detached garage on a legal nonconforming structure

6

123 Fifteenth Street Case 2007-Z-41 Granted

Case 201 0-Z-06


Request tor a 563.26 square foot total floor area variation to permit the construction of a detached garage on a legal nonconforming property

1 6 1 5 Washington A venue Case 2007 -Z-40 Granted Request for a 220.68 square foot (2.76%) total floor area variation to permit the construction of a one-story addition to a legal nonconforming structure.

1 243 Gregory Avenue Case 2007-Z-36 Granted Request for a I ,65 1 .09 square foot ( 1 8.87%) total floor area variation to permit the construction of an addition to a legal nonconforming structure.

8 1 4 Lavergne A venue Case 2007 -Z-3 1 Granted Revised request for a 324.25 square foot (3. 76%) total floor area variation, a 5.63 ' front yard setback variation, a 7.62' side yard adjoining a street setback variation, and a 250. 8 1 square foot (20.61 %) side yard adjoining a street impervious surface coverage variation to permit the construction of a two-story addition to an existing legal nonconforming structure.

523 Greenleaf A venue Case 2007-Z-32 Granted Revised request for a 0.74' side yard setback variation and a 386.37 square foot (3 .94%) total floor area variation to allow the construction of a two-story addition and one dormer on the legal nonconforming structure.

407 Maple Avenue Case 2007-Z-22 Granted Request a 82.58 square foot ( 1 .35% oflot area and 3.96% of permitted) lot coverage variation and a I ,21 0. 1 6 square foot ( 1 9.67% of lot area and 40.3 1 % of permitted) total floor area variation to allow the construction of a new detached two-car garage on an existing legal nonconforming structure.

1 0 1 8 Eleventh Street Case 2007 -Z- 1 2 Granted Request for a 1 .92' side yard setback variation, a 5. 1 1 ' combined setback variation, and a 348.23 square foot (6.9 1 % of lot area - 1 2.76% of permitted floor area) total floor area variation to allow the construction of a one and two story addition to the legal nonconforming structure and 47.2 square foot (4.7%) rear yard structure impervious surface coverage variation to permit the construction of a new detached two-car garage.

2228 Kenilworth Avenue Case 2007-Z-1 0 Granted Request for a 96. 1 8 square foot ( 1 .44% of lot area and 3.01% of permitted floor area) total floor area variation to permit the construction of an awning over the front entrance.

1 227 Maple Avenue Case 2006-Z-83 Granted Request for a 4.72' side yard setback variation, a 7.92' combined side yard setback variation, a 45.89 square foot ( 1 .07% oflot area - 2.9% of permitted) lot coverage variation, and a 75.99 square foot ( 1 .78% of lot area - 3 . 1 4% of permitted) total floor area variation to permit a one-story rear addition on the legal nonconforming structure.

7

Case 2010-lr06

103 Sixteenth Street

7 1 9 Harvard Street Case 2006-Z-66 Denied Request for a 492.84 square foot (5.29% of lot area and 1 2.41 % of allowable floor area) total floor area variation to allow a one story addition to the existing nonconforming horne

2245 Kenilworth A venue Case 2006-Z-57 Granted Request for a 1 85.28 square feet (2.8% of lot area and 5.68% of allowable) total floor area variation and a 0.9 1 ' side yard variation adjoining a street setback to permit the construction of a porch and two-story addition to a legal nonconforming structure.

634 Lamon A venue Case 2006-Z-44 Granted Request for a 953.33 square foot ( 1 2.02% of lot area and 26.63% of allowable) total floor area variation and a 0. 1 3 ' combined side yard setback variation all to allow a one and two story addition to the legal nonconforming structure.

1 78 Prairie A venue Case 2006-Z-3 1 Granted Request for a 504.06 square foot (20.47% of lot area and 48.60% of permitted lot coverage) lot coverage variation, a 1 , 1 27 . 14 square foot (45.58% of lot area and 72.47% of permitted floor area) total floor area variation, a 40.0 square foot (5.7%) total rear yard impervious surface coverage variation and a 1 55.0 square foot (22 . 1 %) rear yard structural coverage variation to permit the construction of a two-car detached garage.

72 1 Greenwood A venue Case 2006-Z-25 Granted Request for a 345.25 square foot (3.9 1 % of lot area and 8. 1 1% of permitted total floor area) total floor area variation to permit the reconstruction and expansion of a front porch and the construction of a one and two story addition

22 1 9 Thornwood A venue Case 2006-Z-22 Granted Request for a 1 60.25 square foot (2.63% of lot area - 5.37% of permitted floor area) total floor area variation in order to permit the construction of a second story addition.

Recommended for Denial, 2 1 1 6 Thornwood A venue Case 2006-Z- 1 Withdrawn by applicant Request for a 25.82 lot coverage (.42% of lot area - 1 .38% of permitted total lot coverage) and a 1 49.92 square foot (2.46% of lot area - 4.85% of permitted total floor area) total floor area variation to permit the construction of a new single family horne.

Other Side Yard Setback Requests

925 Manor Drive Case 2009-Z-58 Granted Request for a 9.88' side yard setback variation to permit an attached garage addition

I 2 1 2 2 1 st Street Case 2009-Z- 1 8 Granted Request for a 0.89' combined side yard setback variation, a 3.78' rear yard setback variation, and a 2.45' rear yard chimney setback variation to allow the construction of a two-story addition on a legal nonconforming structure

8

2907 Lake A venue Case 2008-Z-54 Granted

Case 2010-Z-06 I 03 Sixteenth Street

Request tor a 3.35' side yard setback variation and a 6.85' combined side yard setback variation to allow a second story addition to the existing non-conforming structure

1 1 54 Locust Road Case 2008-Z-49 Granted Request for a special use to construct an accessory living unit, a variation from the requirement that the owner of an Accessory Living Unit must have owned and occupied the subject property for three years prior to the unit's construction, a 2. 1 3 ' side yard setback variation, an 8.62' side yard setback variation, a 4.38' rear yard setback variation, a 628.32 s.f. (2.63%) lot coverage variation, and a 70.2 1 s.f. ( 1 .36%) rear yard impervious surface coverage variation, all to allow a one and two story addition and accessory living unit

203 Woodbine A venue Case 2008-Z-25 Granted Request for a 4.24' side yard setback variation and a 3.74' eave setback variation to permit the construction of a second story addition to a legal nonconforming structure

2408 Elmwood A venue Case 2008-Z-22 Granted Request a 1 .58' side yard setback variation to permit the construction of a one story addition to the legal nonconforming structure

1 53 5 Forest Avenue Case 2008-Z-1 2 Granted Request for a 2. 1 ' side yard setback variation to permit the construction of a second story addition on a legal nonconforming structure

2000 Birchwood A venue Case 2008-Z-6 Granted Request for a 1 .89' side yard setback variation to permit the reconstruction of a nonconforming attic wall and roof and a 0.25' side yard adjoining a street porch setback variation to permit the construction of a one-story porch on the legal nonconforming structure

1 229 Maple Avenue Case 2008-Z- 1 Granted Request for a 4.9' minimum side yard setback and a 8.27' combined side yard setback variation to permit the construction of a one-story addition on a legal nonconforming structure

1 2 1 9 Sixteenth Street Case 2007-Z-47 Granted Request for a 0.83 ' side yard setback variation, a 0. 79' combined side yard setback variation, a 0. 77' side yard chimney variation, and a 0. 1 4' side yard stoop setback variation to permit the construction of a new two-story addition and a new chimney on a legal nonconforming structure

1 704 Wilmette Avenue Case 2007-Z-39 Granted Request for a 2.0' minimum side yard setback variation and a 3 .39' combined side yard setback variation to permit the construction of a one and a half story addition to a single family home

1 207 Ridge Road Case 2007-Z-24 Granted Request for a 4.36' front yard setback variation and a 0.74' side yard setback variation to permit the construction of a second story addition over an existing attached garage, and a 6.52' front yard setback variation to permit the construction of a covered vestibule over an existing stoop on an

9

existing legal nonconforming structure.

89 Indian Hill Road Case 2007-Z-20 Granted

Case 2010-Zr06 1 03 Sixteenth Street

Request for a 27.5' front yard setback variation, a 3 1 ' front yard setback variation, a 4.26' minimum side yard setback variation, a 1 3 .02' combined side yard setback variation, and a 625. 1 7 square foot ( 4. 7%) front yard impervious surface coverage variation to permit the construction of a one and two-story addition on a legal nonconfonning structure

I 049 Locust Road Case 2007-Z-2 Granted Request for a 2.45' combined side yard setback variation to permit a second story addition on the legal nonconforming structure.

707 Washington A venue Case 2006-Z-78 Granted Request for a 3.42' side yard setback variation to permit a second story addition, a 9. 1 7' front yard porch setback variation, a 1 0.67' front yard step setback variation, a 56 square foot (2.7%) front yard impervious surface coverage variation, and an 80 square foot (3.8%) front yard porch impervious surface coverage variation to permit an addition to the existing front porch and relocation of the front porch steps on a legal nonconforming structure.

2530 Laurel Lane Case 2006-Z-63 Denied Request for a 2.8' side yard setback variation and a 3.23' combined side yard setback variation to permit the construction of a one and two story addition to the existing legal nonconforming structure.

2245 Beechwood A venue Case 2006-Z-57 Granted Request for a for a 70 square foot ( 1 .06% of lot area and 2 . 1 4% of allowable) total floor area variation and a 0.9 1 ' side yard adjoining a street setback variation to permit the construction of a porch and two-story addition to a legal nonconforming structure

737 Park Avenue Case 2006-Z-36 Granted Request for a 1 .25' side yard setback variation to permit the expansion of a legal nonconforming detached garage

2 1 2 1 Beechwood A venue Case 2006-Z-35 Granted Request for a 0. 15 ' side yard setback variation and a 45.37 square foot (.68% of lot area and 1 .38% of permitted floor area) total floor area variation to permit the construction of a second story addition to the legal nonconforming structure.

3 1 4 Seventeenth Street Case 2006-Z-1 7 Granted Request for a 1 .0' side yard setback variation and a 1 2. 1 0 square foot ( 1 .25%) combined side yard impervious surface coverage variation all to allow the construction of a second story addition to the legal non conforming structure.

I 0 1 8 Eleventh Street Case 2006-Z-09 Denied Request for a 1 .92' side yard setback variation and a 5.46' combined setback variation to allow the construction of a one and two story addition, an 88.2 square foot (8.75%) structure impervious

1 0


surface coverage variation to permit the construction of a two-car detached garage, and a 64.86 square foot ( 1 .29% of lot area - 3.6 1 % of permitted lot coverage) lot coverage variation, a 458.55 square foot (9.09% of lot area - 1 6. 8 1 % of permitted floor area) total t1oor area variation to permit the construction of a one and two story addition and a new detached garage on a legal nonconforming structure.

200 Thelin Court Case 2006-Z-04 Withdrawn Request for a 0.07' front yard setback variation and a 0.6 1 ' side yard setback variation to permit the construction of a second floor addition and a 1 .99' front yard setback variation to permit the construction of two two-story bays on the existing legal non-conforming house.

l 042 Pontiac Road Case 2005-Z-71 Granted Request for a 4.69' side yard setback variation to permit the construction of a two-story addition on a legal nonconforming structure.

201 8 Hollywood Court Case 2005-Z-44 Granted Request for a 2.5' combined side yard setback variation, a 3.6' front yard setback variation, a .6' stair front yard setback variation and a 58.69 square foot (4.7%) front yard impervious surface coverage variation to allow the construction of a two story addition and a porch on a legal nonconforming structure

932 Elmwood A venue Case 2005-Z-22 Granted Request for a 138.3 square foot (3.63%) total floor area variation, a 1 .87' minimum side yard setback variation and a 6.28' combined side yard setback variation to permit the construction of a mudroom addition, and a 4.37' combined setback variation to permit the construction of a hanging cantilevered fireplace or a bay window on a legal nonconforming structure.

2020 Washington Avenue Case 2005-Z- 1 3 Granted Request for a 1 .67' front yard setback variation, a 3.88' west side yard setback variation and a .76' combined side yard setback variation to permit the construction of a second floor addition on a legal nonconforming house.

8 1 9 Prairie A venue Case 2005-Z-3 Granted Request for a 3 ' side yard setback variation and a 1 2.2' side yard adjoining a street setback variation to permit the construction of a detached two-car garage and drive.

702 Elmwood A venue Case 2004-Z-73 Granted Request for a 3.3 1 ' minimum side yard setback variation and a 1 66.96 square foot ( 1 .46% of lot area and 3.36% of permitted lot floor area) total floor area variation to permit the conversion of an existing two car attached garage to a family room/breakfast room and construction of a new detached two car garage

43 1 Ninth Street Case 2004-Z-69 Denied Request for a 1 .04' minimum side yard setback and a 4.83' combined side yard setback to permit the construction of a basement below a new conforming deck on the north side of a legal nonconforming home.

1 1

Case 2010-Z-06


1 2 1 Sixteenth Street Case 2004-Z-64 Granted Request for a 2 ' side yard setback variation and a 95.01 square foot ( 1 .65%) lot coverage variation to permit the construction of a new detached garage. 201 GolfTerrace Case 2004-Z-55 Granted Request for a 4. 14 ' north side yard setback variation and a 1 . 14 ' west side yard setback variation to permit the reconstruction and expansion of an existing legal nonconforming detached garage.

2 5 1 4 Old Glenview Road Case 2004-Z-34 Granted Request for a 2 ' front yard setback variation, a 1 .37' minimum side yard setback variation, a 5.09' combined side yard setback, and a 1 .09' side yard stoop setback variation to permit the reconstruction of an attached two-car garage and the construction of a family room on a existing legal nonconforming structure.

934 Sheridan Road Case 2004-Z-26 Granted Request for a 2.47' minimum side yard setback variation to permit the creation of a new window, a 2.01 ' minimum side yard setback variation to permit the enclosing of part of an existing front screened porch and a 5. 1 3' front yard setback variation to permit the reconstruction and expansion of a second floor dormer on a legal nonconforming structure.

235 Sixteenth Street Case 2003-Z-42 Granted Request for a 1 .74' required side yard setback variation, a 1 .65' combined side yard setback variation, a 56.4 square foot ( 1 .2%) lot coverage variation, and a 1 48.43 square foot (3. 1 %) total floor area variation to permit the construction of a one-and-one-half story addition to the rear of an existing nonconforming home.

1 434 Isabella Street Case 2003-Z-28 Granted Request for a 2.36' side yard adjoining a street setback variation and a .53' side yard setback variation to permit the construction of a second floor, a 2. 77' side yard adjoining a street setback variation to permit the construction of a two story addition and a 2.77' side yard adjoining a street porch setback variation to permit the construction of an open porch on a legal nonconforming structure.

1 5 1 6 Gregory A venue Case 2003-Z-1 6 Granted Request for a 2.55' west side yard setback variation, a 2.1 1 ' east side yard setback variation and a 7. 1 6' combined side yard setback variation to permit the retention of a second story addition on a legal nonconforming structure. The property in this case had 25' of frontage on Sixteenth Street and was 1 82 ' in depth.



Section 5 .3 .4(c) establishes a minimum front yard setback of27.0' on the subject property.

Section 5.3.4(d) establishes a minimum side yard setback of 5.0' and a minimum combined side yard setback of 1 2.5' and a on the Subject Property.

1 2


Section 5.3.4(g)(l) establishes a maximwn floor area of 1 ,861 .24 square feet on the Subject Property.

Section 6. 1 .2(a) establishes eaves as a 4' allowable encroachment into the front yard and a 2' allowable encroachment into the minimum side yard.

Section 7.3.2 states that a nonconforming structure shall not be enlarged in any manner or undergo any structural alteration unless to make it a conforming structure.

Action Required

Approval of this request entails a recommendation to grant a 1 56.44 square foot ( 4.8 1 %) total floor area variation, a 1 5.79' front yard setback variation, a 4.38' rninimwn side yard setback variation, a 0.7 1 ' minimum side yard setback variation, a 7.59' combined side yard setback variation, a 1 2.79' front yard eave setback variation, a 3.0' side yard eave setback variation, and a 4.2 1 ' side yard eave setback variation to permit the construction of a second story addition on a legal nonconforming structure on the property at l 03 Sixteenth Street, in accordance with the plans submitted.

CASE FILE DOCUMENTS

Doc. No. Documents Location Maps And Plans

1 .0 1 . 1 1 .2 1 .3 1 .4 1 . 5 1 .6 1 .7 1 .8 1 .9 1 . 1 0 1 . 1 1 1 . 1 2 1 . 1 3 1 . 14

Zoning Map Sanborn Fire Map Sidwell Tax Map Plat of Survey Site Plan Existing Basement Plan Existing First Floor Plan Proposed Basement Plan Proposed First Floor Plan Proposed Second Floor Plan Proposed East Elevation Proposed North Elevation Proposed South Elevation Proposed West Elevation Proposed Building Section


2.0 2. 1 2 .2 2.3

Completed application form Letter of application Proof of ownership Notice of Public Hearing as prepared for the petitioner,

1 3

2.4

2.5 2.6 2.7

2.8 2.9 2 . 10

2. 1 1

January 26, 20 1 0

Case 2010-Z-06


Notice of Public Hearing as published in The Wilmette Life, January 28, 20 1 0 Certificate of publication Certificate of posting, dated January 29, 2010 Affidavit of compliance with notice requirements, filed by applicant, February 6, 2010 Total Floor Area Ratio Worksheets Established Front Yard Setback Worksheet Letter from Betty Duguid, 1 05 l 61h Street, dated January 28, 2010 Letter from Tom and Ann Dudick, 101 1 6th Street, dated January 28, 201 0



3 . 1 1 David Schaer, applicant


3.21 Ms. Roberts said that this is a request for a 156.44 square foot total floor area variation, a 1 5.79' front yard setback variation, a 4.3' minimum side yard setback variation, a 0.7 1 ' minimum side yard setback variation, a 7.59' combined side yard setback variation, a 1 2.79' front yard eave setback variation, a 3 ' side yard eave setback variation and a 4.21 ' side yard eave setback variation to permit the construction of a second story addition on a legal nonconforming structure. The Village Board will hear this case on March 9, 20 1 0.

3.22 The applicant said that the house is currently a one-story farmhouse that was built in 1 924. The addition would be on the existing footprint and would go straight up. The design would be modem with a focus on energy efficiency. His goals are to improve the home's functionality. The house is a one-bedroom house and is quite small. He wants to improve the house's appearance which will enhance the neighborhood. The house is an eyesore at this time. He wants to improve the safety of the house and the neighborhood. There are numerous code violations as the house has been neglected for years.

His request meets the standards of review. The lot width is 25' which would make it difficult to design any type of addition with the required setbacks. The condition of the property is not a result of his actions. The house was built long before the current ordinance. The difficulty is not generally shared by other properties in the neighborhood. Most of the houses in that neighborhood have larger lots although some houses do have 25' wide lots. His house is located within 1 ' of the lot line.

1 4


The house has one bedroom and is too small to provide reasonable use; he is asking to do a two-bedroom house which will be much more reasonable. The new addition will maintain the current footprint and will be 26' high. This will not impair light/air to adjacent neighbors. He has discussed plans with both neighbors and both approve of the project. The house has sat vacant for three years so the neighbors are happy to have someone move in and improve the house. The improvements will enhance property values in the neighborhood.

The essential character of the neighborhood will not be altered with this request. The house will fit in well with the neighborhood. It will be a modest two-bedroom house.

3.23 Chairman Greenberger said that there is a negative side yard setback on the north side.

The applicant said that the existing house has a 1 ' eave and according to his survey, it appears that the gutter overhangs the lot line. He thought that would be allowable since it is an existing condition. He has now been told that he has to bring the eave back to the lot line, but he can do this and modify his plans to reflect this. He bought the house in November 2009.

3.24 Chairman Greenberger noted that a similar request was made by a former owner/applicant. He asked if the plans were essentially the same.

The applicant said that the former design was quite a bit different because they tried to squeeze in three small bedrooms versus the two larger bedrooms he plans to build. The overall concept to go straight up on the existing footprint is the same.

3.25 Chairman Greenberger said that the previous request received unanimous approval.

3.26 Mr. Darbyshire said that the applicant described the house as modem in style and asked for further clarification on this.

The applicant said that he is not well versed in architectural terminology, but said that the look is modem. It is somewhat boxy. It is an angular house with a sloped 1 : 1 2 pitched roof. On Sixteenth Street there is another house with a modem look and a house on Central Park that also is modem in appearance.

3.27 Mr. Darbyshire asked the applicant what criteria he used to call this a modem house. It is truly a box and is more of a box than anything he has seen in a while.

The applicant said he wants to build an energy efficient modem house and not be wasteful of resources. He plans to live in the house. He lived in the Village as a renter and works in the Village. The house is for his personal use.

3 .28 Mr. Darbyshire said that design is not the purview of the Board, but he is an

15

Case 2010-Z-06 1 03 Sixteenth Street

architect and he wants to make something look as good as possible. His main problem is that the house is different and really close to the front lot line. This house will stick out farther than the other houses in the area. The applicant is asking the Board for things that are normal to request when there is a 25' lot. There is nothing else that could be done except build on top of what exists. He would expect something more creative and more sensitive to the neighborhood. A lot of variations indicate that there are many things going on and the house will stick out.

The applicant said his eye is towards craftsmanship and he wants his pieces to look right.

3.29 Mr. Darbyshire said that if that is true, it is not well described in the drawings.

The applicant said that there are outstanding details. He has enlisted the services of an architect and he will ask her what he can do to make the house more appealing. He does not want to upset Village residents.

3.30 Mr. Darbyshire said that what the applicant said is well and good, but it is not what is being shown to the Board. To pass judgment as to whether the proposed plans should go forward, he cannot do this if the plans are going to change. The Board does not know what the applicant plans to do in the future. He does not have the confidence that the house will look like the plans. It is necessary to submit documents that show exactly how the house will look after construction.

The applicant said that roof concerned him and he hoped to have substantial shading on the south side. He had thought about a gabled roof. His property is close to the lot line on the north side. He can only have a shallow overhang on that side.

3.3 1 Mr. Darbyshire said that he does not have an issue with the roof design, but does have a problem with the non-pattern of the windows and the way the entry and front porch looks.

The applicant said he did not plan to change the existing front porch.

3.32 Mr. Darbyshire reiterated that the house, as it appears on paper, does not look very good. The Board wants to see a submittal after the architect and the applicant have come up with a suitable plan for the house. If tonight's plans depict what the house is going to look like, then he can make his judgment on that.

The applicant said that he worked long and hard to come up with different ways to build the roof and the house. The previous submittal had a bay window and balcony with a deck on the rear and a gabled roof. He is not trying to be a trendsetter.

1 6

Case 2 0 10-Z-06 103 Sixteenth Street

3.33 Mr. Darbyshire said that he is not trying to be overly critical about the appearance of the house. But the combination of the house sticking out so much farther than other houses and the appearance, he would have a hard time approving what was submitted.

3 .34 Mr. Boyer asked if the applicant could resubmit his plans.

3.35 Chairman Greenberger asked for other comments from Board members.

3.36 There were no additional questions from the Board.

The applicant is not trying to make a statement or an unusual appearance. Regarding color choices and aesthetics, he will try to make it blend into the neighborhood. He is confident that many details will be traditional in appearance. The colors will greatly impact the appearance.

3.37 Mr. Darbyshire said he can picture what a two-dimensional drawing will look like. He hardly ever judges a design on an aesthetic basis, but this design is so close to the front.

3.38 The Board had no additional questions for the applicant.

(After section 4.0) 3.39 Ms. Roberts said that there was no additional communication on this matter.

4.0 INTERESTED PARTIES

4 . 1 Persons speaking on the application

4. 1 1 Tom Dudik, l 0 l 1 6th Street


4.2 1 Mr. Dudik asked if the Board had any suggestions for the applicant to improve the look that he is trying to maintain. This is the first time that he has seen the front of the house.

Mr. Darbyshire said that it is not within his purview to give design direction. There are many different ways to do the front of the house without costing more money. He has no problem with contemporary design, but it has to be thoughtful.


5 . 1 Ms. Romanek agreed that the house does not look beautiful, the drawings are rough and the house looks like a box. On the other hand, most of the requests for the setback exist and the addition will go straight up and down. TI1ese are the same

1 7

Case 2010-Z-06 l 03 Sixteenth Street

requests that were previously asked for with the previous case, 2009-Z- 12. The latter case actually had more variations because a deck was part of the request. In general, the lot is small and what is there is being maintained. Going straight up and down is the only thing that the applicant can do and she does not have a problem with the variations per se. The Village wants older homes to be maintained. She does not have comments about the appearance and that is not within the Board's purview. The Board is asked to look at variation requests. She does not see any reason why the requests should not be approved.

5.2 Mr. Duffy said that this is a narrow lot and this hinders the applicant. He has to deal with the siting of the house on the lot. He does not think that there are problems with the variation requests. However, his concern is with standard six, altering the character of the neighborhood, and he agrees with Mr. Darbyshire in that the house is so far forward and it will stand out in the neighborhood and alter the character. He does not see how he could support this request since standard six is not met. If some changes were made to the appearance so it would blend better then he would not have a problem.

5.3 Mr. Darbyshire does not have a problem with the setback issues. All properties between Fifteenth and Sixteenth that are 25' wide properties have extreme hardships. If someone were to tear the house down, it would be hard to get variations to rebuild another house. It is probably the oldest home on the block. However, the proposed house will stick out. He does not believe that all houses have to match, but there has to be thoughtfulness in design and that people will forgive that the house sits so close to the street. He does not see this happening in this case and he has a problem with standard six, which is not met.

5.4 Mr. Boyer said that the lot is difficult and the house is not well sited on the lot. The applicant is trying to improve the situation, but he thinks that other things could be done. If the house is tom down, then there are issues with setbacks. He is not inclined to support this application.

5.5 Mr. Sullivan said he supported this case when it carne up in 2009. It is now hard to decide no when it relates to appearance. He cannot remember a case that was denied based on appearance. He is not sure how the aspect of appearance should be decided. The applicant likes his design and has experience in design. The present house is in disrepair. The plans might not fit with Mr. Sullivan's design ideas but he is having a hard time saying no based on appearance. It is unfortunate that the house is so close to the front yard, but that is a fact. He is not sure how he will vote on this case.

5.6 Chairman Greenberger agrees with Mr. Darbyshire. The Board does not vote solely on appearance but on how this house could change the neighborhood character and whether there is a threat that if a house is built in a certain way, it could have a negative impact on other homes in the area. The applicant's design has to fit in better with the neighborhood. The Board has a broad definition of

1 8

Case 201 0-Z-06 103 Sixteenth Street

what that might be and no one on the Board wants to dictate design to any property owner. However, it has to look like something that will not be a problem in the neighborhood. He gives great deference to Mr. Darbyshire's views due to his experience in the industry. The only concern he has in the case is that the applicant is solving a problem in the neighborhood given what currently exists. The applicant is trying to do something positive, but the applicant can come back with a plan and not incur a lot if any additional expense. That plan would dispel any concerns that a house brought forward would negatively impact property values. The applicant can continue his case or the Board could take a vote and then take a chance at the Village Board level.

The applicant said that he understands that new codes will be effect on April 1 51

and he envisions that the staircase would become illegal. He can now build a transverse staircase in the house under the current code. If the code is going to change and that is not allowed, then his idea of a two bedroom house he envisioned will not work. He can be flexible with the roof design and put in a gable roof and find alternatives for summertime shading. It would look more traditional with this kind of roof. He wanted a flat roof for various reasons. He wanted to increase energy efficiency in the house. He does not want an air conditioner. People are trying to build smarter houses. He could revise the drawings in a short time frame. He wants to get his drawings in by April 1 51• He wants to have the stairs as proposed.

5.7 Mr. Darbyshire said his concern is not about the proposed roof and the roof does not have to be changed to a gable roof.

The applicant said he should have used the word contemporary versus modem.

5.8 Mr. Sullivan said that even if this was a glass house, it is so different in its initial appearance that it will stick out.

The applicant said that perhaps he could choose different siding.

5.9 Mr. Darbyshire said he cannot explain design in a public forum in five minutes. He reiterated that this house will stick out for a lot of reasons.

5 . 1 0 Chairman Greenberger said that a vote should be taken this evening so the case can go to the Village Board on March 9th. They have the building code on their plate, but it is not clear if the new regulations will be in place on April 1 , 2010 or later. It might be good for the Board to hear about this problem. The ZBA wants the applicant to get something on the lot that is positive.

6.0 DECISION

6. 1 Ms. Romanek moved to recommend granting a request for a 1 56.44 square foot total floor area variation, a 1 5. 79' front yard setback variation, a 4.3 ' minimum

1 9

Case 2010-Z-06 t 03 Sixteenth Street

side yard setback variation, a 0.7 1 ' minimum side yard setback variation, a 7.59' combined side yard setback variation, a 12.79' front yard eave setback variation, a 3 ' side yard eave setback variation and a 4.2 1 ' side yard eave setback variation to pennit the construction of a second story addition on a legal nonconfonning structure at 1 03 Sixteenth Street in accordance with plans submitted.

6. 1 1 Mr. Duffy seconded the motion and the vote was as follows:

Chainnan James Greenberger Michael Boyer Kent Darbyshire Kent Davidson Patrick Duffy Abby Romanek Dan Sullivan

Motion failed.

No No No Not Present No Yes Yes


A majority of the Zoning Board of Appeals finds that the request does not meet the variation standards of Section 4.4.5 of the Zoning Ordinance. Specifically, the plans as presented suggest that the proposed addition will have a negative affect on the neighborhood character because of the large front yard setback variation necessary.

A minority of the Zoning Board of Appeals finds that the request meets the variation standards of Section 4.4.5 of the Zoning Ordinance. The particular physical conditions of the property, the narrow 25' lot width and the location of the home so close to the side and front lot lines, impose upon the owner a particular hardship. These conditions of the lot were not created by the property owner and are due to relatively unique circumstances. The hardship is peculiar to the property in question and is not generally shared by other properties in the same zoning district, though there are a number of 25' wide lots in the Village. The applicant is unable to make reasonable use of the property with a twobedroom home without the variations. The proposed addition will not impair an adequate supply of light and air to adjacent property or otherwise injure other property and its use. The applicant proposes to maintain the existing nonconforming setbacks. The proposed building height is modest at 26' at the peak. The variation will not alter the essential character of the neighborhood, which includes two-story homes of all styles.

8.0 RECOMMENDATION

The Zoning Board of Appeals recommends denying a request for a 1 56.44 square foot total floor area variation, a 1 5. 79' front yard setback variation, a 4.3' minimum side yard setback variation, a 0.7 1 ' minimum side yard setback variation, a 7.59' combined side yard setback variation, a 12 . 79' front yard eave setback variation, a 3 ' side yard eave setback variation and a 4.2 1 ' side yard eave setback variation to permit the construction of a

20

Case 2010-Z-06


second story addition on a legal nonconforming structure at 1 03 Sixteenth Street.

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PLAT '-.OF S UR VEY by M i c h a e l J . E m m e r t S u r v eys. I n c. o f"

Property looaced at: · 10.1 16TH. S7N£ET �-ally d�� .. -�=--��--------------------LOT <10 IN BLOCK <I IN &WEH"S A/JOfTlON TrJ WIUI£TTE. A SI.IBOMSION o; PART lY LOT 1 ANO LOT 2 IN COt/NTY CLERK'S � IN TN£ MJH1H£AST FNACTION4/.. OtW?TER AND lH£ SOI/TH£AST FNACTKNU. fXWf1ER lY SEr:TlON .U 7r:JWNSHIP 42 MJRTH, RANt;£ fJ EAST lY THE TNIHD �Al At'Di'f£¥4N. IN � COUNTY. ILlJNOIS.

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LINE TABLE Line Bearing L 1 s. oo·o5 '1 1 'W. L2 N. 8974 'fJ. 1 "ff. L 3 N. oo·o5 1 1 'T. L 4 S. 8974 'o 1 'E

Survey ordered by: Mary Lou McLennan, AIIMney at Law

State of II lioois) County of Du Page)

Distance 25. 00 '

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Michael I. Emmer! Surveys. Inc.. does hereby cc:nify thai we hnc: surveyed the above 1escribed propeny and prepared t h e plat hereon drawn. The legal description shown hereon i.� uovided by others. Refer to deed or title policy for building setbacks, easemenrs or other ·estrictioos wbi<:h may exist. Dimensrons not noted hereon shall not be assumed by scaling or ttherwise. Compare all points before building and report any discrepancies. This professional ervice conforms to the current I l l i nois Minimum Sta11dards for a Boundary s � rvey.

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>ated this lltb. day of Nove

y; _President

o r i gi n a l p l a t is in co l o rs Michael 1. Emmert Surveys, Inc

rofeuional lllinois C1 Surveyor No. 24YY icense expires on November 30, 2010 rofessional Design Firm Land Surveyor Corporation No. 184.004811

185 East VaJJelte Street

Elmhurst, Illinois 60126

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· u1o 801 Clinton Place River Forest, Illinois 60305 January 14, 2010

To: Wilmette Zoning Board of Appeals

Re: Letter of Hardship, Standards of Review 1 03 l 61h St., Wilmette, II. 60091

Dear Zoning Board of Appeals:

I am the current owner of the property and am requesting a variation in the zoning ordinance to allow for an addition. The existing structure is a small one story farm house, on a narrow 25 foot lot. The proposed addition involves adding a second floor, with no changes to the footprint or lot coverage.

This request meets the standards of review as follows:

1 . The width of the property, 25 feet, creates a practical difficulty in the design and construction of an addition.

2. The size of the lot and the proximity of the house to the lot lines was not the result of the current owner's actions. The house was built in 1 924, before passage of the current zoning ordinance.

3 . The subject property is unusual in that most lots in the neighborhood are wide enough to allow conforming structures.

4. Without the required variances the house could not provide reasonable use for even a small family.

5 . The proposed addition would be the same length and width as the existing house. The new height would be a modest 26 feet. This should allow adequate light and air to the adjacent properties. Updates to comply with current building codes should improve overall safety. The rehab of the current dilapidated house will certainly be of value to the entire neighborhood.

6. The variations, if granted, will not alter the character of the neighborhood. Nor would it change the use of the property as a single family residence.

I respectfully request that the Board grant the necessary variations to allow the proposed addition.

Sincerely,

David Schaer

2. . f

, j

I COM

PN 20 1 0 Z4,5,6,7

ADORDERNUMBER: 000 1 7484 1 8

PONUMBER:

AMOUNT: $ 128.00

NO. OF AFFIDA VJTS: I

NOTICE OF PUBLIC HEARING Notice Is hereby given that on Wednesday, Februorv 11, 2010 at 7:30 P.M., lhe Zoning Boord of Appeals of the VII· loge of Wilmette will conduct o PUblic M<lring ln the Cour>cll Chambers of Village Hall, 1200 Wilmette Avenue, Wilmette, Illinois wh.n maffers listed below will be considered: 2t1t-Z� 617 HlbMnl Road A request by Thomas Ahlernon, studio lola architecture Inc, fora 0.61'comblned side yard selback variation to permit the construction of o second storv addition on a leva! nonconforming strvclure on !he property legally described as: Parcel 1 : Lois 14 and 15 In Block 1 In Second Addition to Wilmette Laramie Subdivision. being a subdivision of Lot 5 I n County Clerk's Division of Section 31. TownshiP .a North, Range 13, Eas1 of the Third Principal Meridian, In Cook County, Illinois. Parcel 2: The east hall of !he alley lying west of and Qd. lolninll sold Lots 14 and 15 In Section 31, TownshiP .Q North, Range 13, East of !ttl Third Principal Meridian, in Cook County, I llinois. 2t1t-Z4 741 w- L-. A request by Jeri and Joel Rothman far a 3.0' side yard generator setback variation and a 1.65 decibel variation to permit the lnslallallon of an emergency stand-by generatar on the praperty legall

f, described as:

��1�..!.":��

e.r:�u��'r c3'tl:" ..::'i"'J0

1��

et,<r.:c; northwest V• of the northeas1 V• of Section 32. TownshiP .a

North. Range 13, East of the third Principal Meridian, r• cording to Plat thereat registered In the office of the reg!,.. trar of titles of Cook County, Illinois, dated March 3, 1965


State of Illinois - County of [K} Cook D Kane D Lake 0 McHenry 0 DuPage Pioneer Press, does hereby certifY it has published the attached advertisements in the following secular weekly newspapers. All newspapers meet Illinois Compiled Statue requirements for publication of Notices per Chapter 7 1 5 ILCS 5/0.01 et seq. R.S. 1 874, P728 Sec I, EFF. July I, 1874. Amended By Laws 1 959, Pl 494, EFF. July 17, 1959. Formerly Ill. Rev. Stat. 1 9 9 1 , C H IOO, Pl.

Note: Notice appeared in the following checked positions.

PUBLICATION DATE(S): 01/2812010 to 01/2812010 Week(s)

CENTRAL ZONE -·· Des Plaines Times, Edison-Norwood Times Review, Lincolnwood Review, Morton Grove Champion, Mount Prospect Times, Niles Herald-Spectator, Norridge I Harwood Heights News. Park Ridge Herald-Advocate Skokie Review

THE DOINGS ZONE --- The Doings-Clarendon Hills, The Doings-Hinsdale, The Doings-Oak Brook, The Doings-Elmhurst Doings, The Doings-LaGrange Doings, The Doings-Weekly Doings, The Doings-Western Spring Doings

LAKESHORE ZONE --- Antioch Review, Barrington Courier-Review, Buffalo Grove Countryside, Deerfield Review, Grayslake Review, Gurnee Review. Highland Park News, Lake Forester, Lake Zurich Courier, Libertyville Review, Lincolnshire Review. Mundelein Review, Review of Lindenhurst I Lake Villa, Vernon Hills Review


2t1t-Z:.... lA Uth Strwt A request by David Schaer far a 156.44 square faat * <•.81%) total floor area variation, a 15.79'front vard set-back variation, a •.Ja'mlnlmum side yard setback varia-tion, a o.n• minimum side yard selback variation, a 7.59' WEST ZONE -·- Elm Leaves, Forest Leaves, Franklin Park Herald - Journal, Oak Leaves,

Proviso Herald combined side Yard sefbock variation, a 12.79' front vanl eave selback variation, o J.O'side yard ecrve selback varia-tion, and a •.21'slde vard eave selback variation to permit the cons1ructlon of a second storv addlllon on a le9QI nan��farml"11 slructunt an the praperty legally described Lot� In Block 4 In 8auer'sAddillon to Wilmette, a subdi-vision of part of Lot 1 and Lot 2 In County Clerk's Division In the narlheost lractlonol quarter and the southeast trac-tional ouarter of Section 33, Township .Q North, Range 13 East of lhe Third Principal Meridian, In Cook County,

A reouest by Bill Mossey, Massey Hoffman Architects, lor a 223.15 sauare loot (1.32%) lot coverage variation and a 3,215.U square laat (11.96%) total lloorareo variation to �>ermlt the construction of a an•storv rear addition and second floor dormer addition an a legal nonconforming structure on the property legally described os • Lot 8 In Block 8 In Inverness. a subdivision oi Blocks 1 to 8, 1 1 , 12 and 1J in W&sterfleld'sadditlon to Wilmette, a suf>. division at the East 35.70 chains of Lot 1 of the North Section of Qullmette Reserve In Township .a North, Range ��·��Y:.t at the Third Principal Meridian, In Cook County, James Greenberger, Chairman Patrick Duffy Michael Baver Abbey Fishman Romanek Kent Oarbvshlre Daniel Sullivan Kent Davidson

(Constituting the Zoning Boord at APP801s of the VIllage of Wilmette, Illinois) II vou ore a person with a disability and need SPecial accommodations to participate In andfor attend a Village of Wilmette PUblic meetinv, Please natifv the Management Services Department at <..,n 1153-7510 CTDO# ("'71 1153-763-41 as soon as possible.

Pub: 1/2Wl0(17 ..... li)N

IN WITNESS WHEREOF, the undersigned, being duly authorized, has caused this Certificate to be signed and notarized at Glenview, Ill inois 01/28/20 1 0 .

By

· ; .1'. v? . i I /u,. ;-!:( / .2��-LL'� (�:��. B ;eschke


Subscribed and sworn to before me This 28 Day of January 2010 A.D.

Notary Public

. --·- �--- � - --·�----' :.}FF' ::,\L �!:/l.L � : '(I'..,.H l -·- • t \ . • ' · R - , � ! ."\ II t:. t: :1• : . I . '.:J i.J "V ,-:; ( � • NOT4.RY rueuc. STATE ,�,;: 'LU.mts t ), MY COMMISSION t:X?,Pt:S 3-25-2v'3 �

·� ----.__...... ·'

VILLAGE OF WILMETTE


1 200 WILMETTE AVE WILMETTE. I L 60091

2 . 5


1 :=-); ___ _ _

. ,

: ; l· . \0 _) 1" -L _ _ - ----- _j

These sheets must be filled out and submitted with all permit applications that �e ui�l:fl ..... . : •>'- :: f' ... uH

calculations. This format is required and no substitutes or alternatives will be accepted.

The intent of the lot coverage and floor area regulations is to limit the perceived bulk of a structure in relation to the size of the parcel of land on which it is built. When calculating area, use the exterior dimensions as shown on the plat of survey.

When calculating existing areas, please only calculate areas that will remain. Any areas that will be replaced with new construction or completely removed should not be included under existing area calculations.

When rounding numbers, please convert inches to decimal feet and carry each number to the second decimal.

Property Address:

Prepared by (Please print):

Signature:

Contact Phone Number:

Lot Area: 32.-So / Maximum Allowable Lot Coverage:

Maximum Allowable Floor Area:

Total Basement Area:

Total First Floor Area:

Total Second Floor Area:

Total Attic Area: o / Total Floor Area:



BASEMENT Basement floor area includes, but is not limited to: (Please check all that apply)

___ All area projecting 5' or more above grade to top of finished first floor for all structures built before July 1 , 2003

___ All area projecting 4' or more above grade to top of fmished fll'St floor for all structures built after July 1 , 2003

- All area of a basement that projects 7' or more above abutting existing grade

Sketch:


PIECE NO.

PIECE NO.


Lot Coverage and Aoor Area Worksheet

Existing Basement Area

DIMENSIONS

Proposed Basement Area

DIMENSIONS

AREA

TOTAL ____ _

AREA

TOTAL ____ _

BASEMENT TOTAL �..-I _...:;0;;___ _ __.

1 1 04/25/09


FIRST FLOOR

First floor area includes, but is not limited to:

/ j All area measured to exterior walls including bays and chimneys Roofed elements including porches. awnings and carports

_ __,.._Second floor projections and overhangs J Detached structures (i.e. garage. shed. gazebo)

___ Portions of decks and stairs exceeding 6' -6 •• to top of rail as measured from abutting grade (Calculate at 50% of total floor area)

___ Eaves exceeding 3' built after July 1 , 2003 ___ Pergolas and arbors

(Calculate at 100% of total floor area if roof is less than 85% open. 75% of total area if roof is more than 85% open)

Sketch:

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l Village of Wilmette

1

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DIMENSIONS AREA

TOTAL ___ _

C'x;�-:�t .:, Proposed Fii'St"Fioor A.qa

DIMENSIONS AREA

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TOTAL 1 \j'{ .Q]/ FIRST FLOOR TOTAL l i 1'1l. 0] r

l 3 04/25/09


SECOND FLOOR Second floor area includes9 but is not limited to: ( Please check all that apply)

J All area measuring 6' -9" and higher from top of second floor or upper limits of story below, or, measuring 17' -9" and higher from top of first floor to bottom of standard roof rafter, whichever is greater

___ All projections including bays and chimneys with an open hearth on the second floor ____ Open two story elements measuring 17' -9" and higher from top of first floor to bottom of

standard roof rafter ___ Garage space measuring 6'-9" and higher from upper limits of story below, or.

measuring 17' -9" and higher from garage floor to bottom of standard roof rafter. whichever is greater

___ Roofed exterior open space (i.e. covered balconies) ___ Eaves exceeding 3' built after July 1 , 2003 ___ Open balconies

(Count at 75% of total floor area)

Sketch:

z

I Village of Wilmette 1 4 04125/09

PIECE NO.

PIECE NO.



Existing Second Floor Area

DIMENSIONS AREA

TOTAL ____ _

Proposed Second Floor Area

DIMENSIONS AREA

TOTAL �I%, (Q\ ..,.....--SECOND FLOOR TOTAL I '6 l 8. (!]' I./

l 5 04/25/09


ATTIC AREA Attic floor area includes but is not limited to: (Please check all that apply)

___ All area measuring 6' -9 .. and higher from attic floor or upper limits of story below, or, measuring 17' -9 .. and higher from top of second floor to bottom of standard roof rafter, whichever is greater

___ Any open three story space measuring 28' -9 .. and higher from top of flrst floor to bottom of standard roof rafter

Sketch:


, PIECE NO.

PIECE NO.

I V illage of Wilmette


Existing Attic Area

DIMENSIONS

Proposed Attic Area

DIMENSIONS

AREA

TOTAL ____ _

AREA

TOTAL ____ _

ATTIC TOTAL ._I ---=0 __ __,

1 7 04/25/09

Jan. 28, 20 1 0

To Whom I t May Concern:

My name is Betty Duguid and I live at 1 05 1 6th Street in Wilmette. I am the neighbor of David Schaer located at 1 03 1 6th street.

I will not be able to attend the public hearing for the Zoning Board of Appeals for the village of Wilmette because of a prior commitment. I would like, however, to indicate my approval of his plans to add a second story to his house. I feel it will be an enhancement to the neighborhood and an added bonus to my property value. Please take my comments into your consideration.

�7· !?T· · � Betty Dugm

\ I I -· -

.... ' m - ' J 1 , _ _

. -

2 . \ 0

Jan. 28, 20 1 0

To Whom It May Concern:

Our names are Tom and Ann Dudick and we live at 1 0 1 1 6th Street in Wilmette. We are the neighbors of David Schaer located at 1 03 16th street.

We would like to indicate our approval of his plans to add a second story to his house. We feel it will be an enhancement to the neighborhood and an added bonus to our property value. Please take our comments into your consideration.

Tom Dudick

Ann Dudick � �

2 . t \

V I L L A G E O F W I L M E T T E 1 200 WIL.METIE AVENUE


6.18

COMMUNITY DEVELOPMENT (847) 853-7550 DEPARTMENT fAX (847) 853-7701

Date: February 24, 20 10

To: President Canning and Members of Board ofTrustees

TOO (847) 853-7634 EMAIL [email protected]

From: Chairman Swanson and the Land Use Committee Sitting as a Special Zoning Committee

Subject: 2010-SZC-02, Temporary Village Center Construction Moratorium

Recommendation

Amend the introduced ordinance to revise the study area so as to exclude residential properties and define "new construction" as set forth below. Adopt ordinance 201 0-0-4 as amended. The ordinance imposes a temporary moratorium on certain construction, zoning relief and subdivision in a portion of the Village Center Study Area. The Committee proposes that the Study Area be described as:

The commercially zoned area of land bounded on the north by the Lake A venue right of way, the south by the Linden A venue right of way; on the west by the western most lot lines of the properties in the VC and GCl �oning Districts as depicted on the Wilmette Zoning Map; and on the east by the limits of the VC zoning district east of the Green Bay Road right of way.

The Committee further recommends defining "New Construction" to be the construction of a new principal building or structure; or remodeling of or addition to an existing principal structure that was fifty (50) percent or more demolished or destroyed. The moratorium would include only new construction requiring zoning or subdivision relief and be in effect until 1 1 :59 PM on October 30, 20 1 0 or such earlier date as the President and Board of Trustees has concluded its review of the Village Center Study and lifted the moratorium, whichever first occurs.

Background

On January 1 2'h the Village Board introduced Ordinance 201 0-0-4, which would enact a temporary moratorium on certain construction, zoning relief and subdivision in the Village Center Study Area and subsequently referred the matter to the Land Use Committee sitting as a Special Zoning Committee for review. On February 9th the Special Zoning Committee met to discuss the proposed moratorium.

Discussion

The February 91h meeting was attended by two members of the public and Trustee Terman. The members of the public were Dan Marguerite, owner of Backyard Barbeque and Rick Sweitzer, owner of Village Center zoned property on Greenleaf.

Mr. Marguerite said he was at the meeting as a Chamber of Commerce Director for informational purposes only and that the Chamber did not have an opinion of the moratorium. Mr. Sweitzer raised concerns about the proposed moratorium and felt that passing the moratorium was not appropriate. Trustee Basil agreed with Mr. Sweitzer and questioned what the moratorium will do except send a message to developers and businesses that Wilmette is not a business friendly community.

Trustee McKenna and Chairman Swanson felt that the moratorium will allow the Village board to adopt a plan that will provide much needed clarity on what is desired in the Village Center. This should help anybody desiring to develop in Wilmette since a specific picture of what development should look like in the Village Center will have been developed and adopted by the Village Board. The Committee discussed the moratorium area and agreed that the residentially zoned property in the Village Center Study Area should not be included in the moratorium. The Committee also recommended that the moratorium only apply to new construction and not additions to existing structures.

The Committee voted 2- 1 , Trustee Basil voting no, to recommend to the Village Board the enacting of a temporary moratorium on certain construction, zoning relief and subdivision in a portion of the Village Center Study Area. The moratorium Area is described as:

The commercially zoned area of land bounded on the north by the Lake A venue right of way, the south by the Linden A venue right of way; on the west by the western most lot lines of the properties in the VC and GC1 Zoning Districts as depicted on the Wilmette Zoning Map; and on the east by the limits of the VC zoning district east of the Green Bay Road right of way.

Such moratorium to include only new construction requiring zoning or subdivision relief and be in effect until 1 1 :59 PM on October 30, 2010 or such earlier date as the President and Board of Trustees has concluded its review of the Village Center Study and lifted the moratorium, whichever first occurs. New construction being defined as the construction of a new principal building or structure; or remodeling of or addition to an existing principal structure that was fifty (50) percent or more demolished or destroyed.

Attachments

1 .0 Ordinance 201 0-0-04 2.0 February 91h meeting minutes 3.0 Personal notice

2

011%/10

ORDINANCE NO. 2010-0-04 An Ordinance Placing a Moratorium on Certain Construction, Zoning Relief and Subdivision in the Village Center Study Area

WHEREAS on October 14, 2009, the Village entered into an agreement with the Regional Transportation Agency and the Lakota Group for the comprehensive study of the Village's town center and the development of a master land use plan ("Village Center Study''); and

WHEREAS the Study Area is described as:

The area of land bounded on the north by the Lake A venue Right of way, the south by the Linden A venue right of way; on the west by the western most lot lines of the properties in the VC and GCl Zoning Districts as depicted on the Wilmette Zoning Map; and on the east by the limits of the VC zoning district east of the Green Bay Road right of way. ("Study Area");

WHEREAS, as part of the Village Center Study, Lakota Group is specifically required to perform tasks which include but are not limited to: (a) developing Land Use Strategies & Development Concepts; (b) delivery of a Refined Plan, Land Use Strategy, Parking/Circulation/Access Plan; (c) delivery of a Refined Economic Feasibility Analysis; (d) delivery of Design Guidelines; and (e) delivery of Zoning Amendment Recommendations (capitalized terms in this recital have the meaning ascnbed to them in the Lakota consulting agreement for the Village Center Study);

WHEREAS, in order to ensure the vitality of the Village Center Study, the Village President and Board of Trustees find that it is in the best interest of the public health safety and welfare of the residents of the Village of Wilmette to temporary halt certain land use changes within the Study Area;

WHEREAS, a period of time is necessary to complete the Village Center Study and adopt specific criteria, zoning amendments, special use ordinances or planned unit development ordinances guiding future land uses within the Study Area;

WHEREAS, the Village President and Board of Trustees find that the least intrusive, reasonable moratorium necessary to effectively carry out the Village Center Study and to allow future changes to the village's building and development ordinances is to place a moratorium affecting all properties within the Study Area on the granting of (a) special use permits for special uses which require new construction; (b) variations which require new construction; (c) zoning map amendments; (d) zoning text amendments; and (e) all subdivisions (including re-subdivisions and consolidations) of land;

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF WILMETTE, COOK COUNTY, ILLINOIS, IN THE EXERCISE OF ITS HOME RULE AUTHORITY UNDER THE CONSTITUTION OF THE STATE OF ILLINOIS:

l . 0

SECTION ONE: The above recitals are incorporated into this ordinance as if fully set forth.

SECTION TWO: Moratorium on Subdivision and Certain Zoning Relief That a moratorium is imposed hereby upon the granting of (a) special use permits for special uses which require new construction� (b) variations which require new construction; (c) zoning map amendments� (d) zoning text amendments; and (e) all subdivisions (including re-subdivisions and consolidations) of land. This moratorium shall apply to all properties within the Study Area. This moratorium shall not apply to zoning relief or subdivisions initiated the Village of Wilmette.

SECTION THREE: This ordinance shall be construed to allow those uses which exist upon each parcel to continue during the period of this moratorium and to allow for the establishment and construction of permitted uses (as defined in the Village's Zoning Code) within the Study Area. This ordinance in and of itself shall not prohibit the renewal of business licenses existing at the time of adoption of this ordinance for exi sting businesses within the Study Area.

SECTION FOUR: Completion of the Study. The Department of Community Development is directed hereby to facilitate the expeditious completion of the Village Center Study by the Lakota Group and to take all necessary steps to bring the completed study before the President and Board of Trustees for review and possible implementation in sufficient time prior to the expiration of this moratorium to allow for changes to the Village's zoning, subdivision and building codes, if any.

SECTION FIVE: Effective Period, That each moratorium imposed under this ordinance shall continue in full force and effect until 1 1 :59 PM on October 30, 201 0 or such earlier date as the President and Board of Trustees has concluded its review of the Village Center Study and lifted this moratorium, whichever first occurs.

SECTION SIX: Publication. That the Village Clerk of the Village of Wilmette be and is directed hereby to publish this Ordinance in pamphlet form.

SECTION SEVEN: Effective Date. That this Ordinance shall be in full force and effect from and upon its passage, approval and publication.

PASSED by the President and Board ofTrustees of the Village of Wilmette, lllinois, on the _

------- day of ___ , 2010, according to the following roll call vote:

AYES:

NAYS:

ABSTAIN: ___________________________________________ ___

ABSENT: -------------------------------------------

Clerk of the Village of Wilmette, IL

2

APPROVED by the President of the Village of Wilmette, Illinois, this ___ day of __ _

__ , 20 1 0.

President of the Village of Wilmette, IL

ATTEST:

Clerk of the Village of Wilmette, IL

Published in pamphlet form -----------• 2010.

2


3.1 Persons appearing for the applicant

3. 1 1 John Adler, Director, Community Development Department, Village of Wilmette

3.2 Summary of comments

3.21 A request by the Village of Wilmette to enact a temporary moratorium on certain construction, zoning relief and subdivision in the Village Center Study Area. The Study Area is described as:

The area of land bounded on the north by the Lake Avenue right of way, the south by the Linden A venue right of way; on the west by the western most lot lines of the properties in the VC and GC 1 Zoning Districts as depicted on the Wilmette Zoning Map; and on the east by the limits of the VC zoning district east of the Green Bay Road right of way.

3.21 Mr. Adler explained that if the proposed moratorium is adopted as drafted all new construction in the Village Center Study Area that requires zoning or subdivision relief would have to wait until after the Moratorium ends to receive approval.

3.22 Trustee Swanson said the Moratorium would end October 30, 2010 or prior to that date if the Study is finished earlier. The intention was to halt construction asking for zoning relief until the results of the Village Center Study are known.

3.23 Mr. Adler said this Committee can make a recommendation as to what new construction means. New construction as it relates to !.�� building code now means total new construction not just an addition. If the Committee recommends the Moratorium, they can recommend that new construction includes additions to existing buildings or could mean razing the site and building new.

3.24 Trustee Swanson said they wanted to get the results of the Study before going ahead with any construction that requires zoning relief. It covers special use permits for new construction, variations on new construction, zoning map amendments, zoning text amendments, all subdivisions including re-subdivision and consolidations of land. He did not believe an addition to an existing building would be exempt.

3.25 Mr. Adler said that currently as the Village Center is defined there are some single family homes on Lake A venue that would fall within the Study Area. He thought this Committee would want to discuss limiting it

1 � . o

to properties improved with commercial structures. Most residential owners requiring variations would be doing additions because new homes are typically built in conformance and would not need variations.

3.26 Trustee Swanson said that if there is an exception for residential we may want to make a distinction multi-family and single-family residential.

3.27 Trustee McKenna said that his interpretation was that it was for brand new commercial.

4.0 INTERESTED PARTIES

4.1 Persons speaking on the application

4.1 1 Mr. Rick Sweitzer, Sweitzer Properties, 1 128 Greenleaf A venue

4.2 Summary of comments

4.21 Mr. Sweitzer said that he might want to build a house.

4.22 Mr. Adler said that residential was not permitted on the first floor on Greenleaf, though he could tear it down and build a building with commercial on the first floor, residential above and meet the parking requirements and he would not be impacted. He would not need a special use. If he did not need a variation, special use or subdivision, he could build even during the Moratorium.

4.23 Mr. Sweitzer said that he did not think the Moratorium should be allowed because it precluded owners' doing what they want with their property. He felt the language was too strong as well.

4.24 Trustee McKenna asked Mr. Sweitzer if he saw any value in the Study that was being done.

4.25 Mr. Sweitzer said he would like to know the costs involved but it is always good to research and study. He thought it would have been nice if there was more research and studying of the Baker School area before the school was allowed to expand. He thought property owners' rights were valued in this community.

4.26 Trustee Basil asked Mr. Sweitzer if he felt it was arrogant for government to presuppose a plan for the Village Center because they have the not inexpensive Study being performed by the Lakota Group to provide a Master Plan for the Village Center. A plan that was the best to the exclusion of all others to the point that a developer has to follow that plan and be told that be cannot come to the Village with a great, creative,

2

energy efficient, popular use of his site because the plan is coming from the Lakota Group, hopefully by October 30, 201 0.

4.27 Mr. Sweitzer said he absolutely did. There was a large portion of people opposed to the School Board referendum when polled by telephone. If the School Board had listened to that information, the referendum would not have been put out there. He thought it was not good to do something like this without the will of the people being known.

4.28 Trustee Basil asked Mr. Sweitzer if after receiving a notice of Moratorium would he be incentivized to think of new, creative and attractive ways to use his property or would it send a discouraging message to him.

4.29 Mr. Sweitzer said it made him sad about the current political climate. He found it absurd that something would become an ordinance without the will of the people being known.

4.30 Trustee Basil said that 5 people on the Board had voted for it.

5.0 VIEWS EXPRESSED BY THE LAND USE COMMITTEE SITTING AS A SPECIAL ZONING COMMITTEE

5.1 Trustee Basil said that President Canning's memo states that "it is not uncommon for a municipality to impose a moratorium on development when it is contemplating potentially major regulatory changes or economic strategies". He thought it was far from accurate to say that what they were planning for the west side of Green Bay for the Village Center is a major regulatory change. They are enhancing and documenting the entitlements or relief that they would give to a landowner(s) if they propose a development that is consistent with a plan we expect to have 10 months from now. That i s not a major regulatory change. There i s no zoning that is going to be changed. That part west of Green Bay is zoned for restaurants and retail and the Board will continue to say that retail or restaurant(s) are suitable for that area. This is not a major change to an economic strategy. We are entitling the property. We are saying that if there is a grand plan then there can be a relief from some identified zoning requirement because there will be added benefits to the downtown area. He thought the moratorium was silly since the Village Board should like to bear about great plans that property owners such as Mr. Sweitzer and Mr. Marguerite might want to present to them. The Board does not have all the answers. To pass an ordinance so nothing could be said about plans for this area would be folly and ridiculous. Of course, they want to listen to any great plans that a property owner has. This was proposed as a legal strategy to thwart the plans for the CVS on the old Ford dealership property. That is what it was and he thought they should look past this. There is no need for a Moratorium. If someone needs relief on a project,

3

and it doesn't look like a good idea they can be asked to wait until Lakota comes back with the Master Plan in October. If there is a great plan, the entitlement can be given regardless of the Lakota Group's plan. He challenged them to tell him how passing the Moratorium and sending that message to the development community would encourage anyone to bring them better plans and promote long-term better development for Wilmette.

5.2 Trustee McKenna commented that the process for a developer's project's approval is currently extremely restrictive. They go through zoning and the other steps required which may take a year or two if relief is requested. He thought it was ludicrous for the Village Board to not tell the developer what their expectations were. In his experience, all they do is say no to the proposals that are brought to them, telling developers what they do not like. The Board was not in a position to be able to tell them what they want because they do not know.

5.3 Trustee Swanson said that until the Board actually get the Study results from Lakota and they act on it, they do not know what they want. Study results from LaTour have acted as an unofficial guideline. That Study was discussed but no action was taken. He thought they spent too much time worrying about an extra foot of height and the little things that they pick apart. He thought the plan should have been enacted sooner. Until there is a firm idea of what goes forward, it clouds every proposal submitted. He thought if they had a definitive idea what was wanted the second proposal for the Ford property might have passed. He thought having a permanent or daytime population with the CVS was far superior to a onestory building retail operation. He was in favor of that and of bringing more to that site than a single story. Any proposal that comes in now and until the Study is done is going to be clouded by the lack of clear direction. He thinks that if someone wants to do something really great he would refer them to the Lakota Group so their ideas could be included in the plan.

5.3 . 1 Trusted Basil wanted to remind the members of the SZC that if there is no one before them with a plan right now then what is the purpose of the Moratorium? If of-right can be built, what purpose is the plan or the Moratorium?

5.3.2 Trustee Swanson said a plan is better than none.

5.3.3 Trustee Basil said he supported the development of a Village Center master plan and he thought it sent a great message that they want to entitle Village Center property in a certain way, but he could not justify sending a message of the type that would be sent to the development community if a Moratorium were adopted. He

4

did not think this would be a good message. Whatever is passed, he wants it to be as minimally restrictive as possible.

5.4 Trustee Swanson said he thought the Moratorium should be altered to exempt residential properties.

5.5 Mr. Adler asked if they wanted new construction to be defined as proposed in the building code where 50% or more removal for rebuilding is considered new construction.

5.5. 1 There was agreement.

5.5.2 Mr. Adler said that it would be razing the property or rebuilding enough of the property which is typically 50%.

6.0 DECISION

6. 1 Trustee Swanson moved to amend the Moratorium to define new construction as razing the property or removal and rebuilding 50 % or more.

6.1 . 1 Trustee McKenna seconded the motion.

6.1 .2 The vote was as follows:

Trustee Swanson Trustee Basil Trustee McKenna

Motion approved.

Yes No Yes

6.2 Trustee Swanson moved to amend the Moratorium to exempt residential zoned property from the Village Center Study Area.

6.2. 1 Trustee McKenna seconded the motion.

6.2.2 The vote was as follows:


Motion approved.

Yes Yes Yes

6.3 Trustee Swanson moved to recommend approval of the Moratorium as amended.

5

6.3 . 1 Trustee McKenna seconded the motion.

6.3.2 The vote was as follows:


Motion approved.

Yes No Yes

7.0 FINDINGS OF FACT UPON WHICH THE DECISION WAS BASED

The Board needs the Lakota Group Study plan to guide developers requiring variations, zoning relief and subdivision or special use toward new construction projects that will benefit the Village Center business area, therefore the Moratorium will be imposed until October 30, 2010 or until the Study results are completed.

8.0 RECOMMENDATION

The Land Use Committee recommends approval of the Moratorium as amended to define new construction as razing the property or rebuilding after removal of 50% or more of the existing structure and to exempt residential property from the Study Area.

6

COMMUNITY DEVELOPMENT DEPARTMENT

V I L L A G E O F W I L M E T T E 1200 WILMETTE AVENUE


NOTICE OF PUBLIC HEARING

(847) 853-7550 FAX (847) 853-7701

TOO (847) 853-7634

Please note that on Tuesday, February 9, 2010 at 6:00 p.m., the Land Use Committee of the Village of Wilmette, sitting as a Special Zoning Committee, shall meet in the second floor Training Room of the Village Hall, 1200 Wilmette Avenue, Wilmette, Illinois to consider the matter listed below:

A request by the Village of Wilmette to enact a temporary moratoriwn on certain construction, zoning relief and subdivision in the Village Center Study Area. The Study Area is described as:

The area of land bounded on the north by the Lake A venue right of way, the south by the Linden A venue right of way; on the west by the western most lot lines of the properties in the VC and GC 1 Zoning Districts as depicted on the Wilmette Zoning Map; and on the east by the limits of the VC zoning district east of the Green Bay Road right of way.

You may appear at the hearing if you so desire. The application is on file in the department of Community Development where it may be viewed Monday, Tuesday, Thursday and Friday between the hours of7:30 a.m. and 4:30 p.m. and Wednesday between 7:30 a.m. and 2:00 p.m. If you are a person with a disability and need special accommodations to participate in and/or attend a Village of Wilmette public meeting, please notify the Management Services Department at (847) 25 1-2700 (TDD # 853-7634) as soon as possible.

Dated: January 28, 201 0

Name: Village ofWilmette

Property: Village Center Study Area

Case No. 201 0-SZC-02

3 . 0

To:

From:

V I L L A G E O F W I L M E T T E 1 200 WILMETTE AVE.

WILMETTE, ILLINOIS 60091

March 3 , 2010

Timothy J. Frenzer, Village Manager

Michael Braiman Assistant to the Village Manager

Subject: Adoption of Resolution 201 0-R- 1 3 Approving the 201 0 Housing Assistance Program Guidelines

Recommendation

Adoption of Resolution 201 0-R- 1 3 approving the 201 0 Housing Assistance Program guidelines.

Background

The Village currently offers the following assistance programs to Wilmette residents as part of the Housing Assistance Program (HAP):

• Mortgage Assistance • Rental Assistance • Property Tax Assistance • Emergency Housing Assistance

To qualify for assistance, applicants must not have assets greater than $50,000 and must meet the following "very-low income" threshold as determined annually by the Housing and Urban Development Department:

Household Size 1 Person I 2 Persons 3 Persons 4 Persons Annual Income $26,400 I $30, 1 50 $33 ,950 $37,700

The Housing Commission reviews each application and makes a determination for funding based upon the income threshold and attached HAP guidelines.

In regards to the 20 10 HAP budget, $47,400 of the $55,000 allocated for housing assistance has not yet been awarded.

c6 ·...Jj

Discussion

Staff is recommending revisions to the HAP guidelines to provide financial assistance for back door refuse collection. This is in response to a number of inquiries received by the Village regarding a request for assistance for residents who are physically disabled and are concerned that curbside waste collection would pose a special challenge for them.

The modification to the existing HAP program is intended to assist only those residents that are disabled and due to that disability are unable to bring their refuse to the curb and who also meet the specific income thresholds noted above. Applicants would be required to certify that there are no other able bodied persons living in the household or able bodied persons who frequent the household on a regular basis.

· The cost to provide back door assistance per household is $ I 71 for the first year of the contract. The cost will increase by 3 .5 % aiU1ually in accordance with the Village's solid waste contract.

Budget Impact

There is $47,400 remaining in the 20 1 0 HAP budget. The HAP program will be managed such that the year-end expense does not exceed the $55,000 appropriated for housing assistance.

Documents Attached

1 . Revised HAP Guidelines 2. Resolution 201 0-R-1 3

Updated: 06/20/20063/2/1 0 Village of Wilmette

Housing Assistance Program Guidelines

I . Purpose

The Wilmette Housing Assistance Program is designed to provide financial aid to senior citizens and permanently disabled heads of household who can demonstrate a definite need for such assistance in order to continue to live in Wilmette. This need has been created by the increased cost of rentals and real estate tax payments along with the erosion of purchasing power for the dollar as well as changes in the delivery of Village services, making continued residence in the community increasingly difficult for many on fixed incomes. The program recognizes that these residents for many years have contributed taxes (directly or indirectly) which to a great extent have gone to support the young people in our schools and other community facilities. The Village also recognizes that many of its senior citizens have been required to take out mortgages on their homes in order to acquire sufficient funds to meet their living needs. Therefore, it is appropriate that these citizens who live on limited incomes now receive benefit from these taxes when they are in need.

Qualification for Housing Assistance funds shall be based upon age, financial need, disability, and length of residence in tl1e Village. Specific criteria have been established to ensure objectivity and impartiality in selection of recipients. Residents of Gates Manor, Shore Line Place, the Village Green Atrium, and Manor Care and residents receiving Section 8 subsidies shall not be eligible for the program. Those enrolled in the Cook County Tax Deferral Program shall only be eligible for mortgage assistance. The aid shall consist of a grant of $200 per month for a twelve-month period for those receiving rent assistance. Assistance to mortgage holders shall be in the form of a 0 payment, 0% interest loan of $150 per month for a twelve-month period. Property tax assistance shall be in the form of a 0 payment, 0% interest loan of a maximum of $900 twice per year. The loans for property tax and mortgage assistance shall be in the form of liens that shall be paid at the sale of the home or transfer of title. Back Door Refuse Collection Assistance shall be in the form of an annual grant paid directly by the Village to the Village's residential waste hauler.

The budget appropriation permits assistance to approximately forty households over a twelvemonth period.

The names and information provided by all applicants will be held in the strictest confidence by the evaluating body. Public reports on the operation of the program will contain only the age groups benefited, average payment, proflJe of the typical recipient, total amount of monies expended, and such other general information as deemed necessary and desirable. An annual report will be provided to the Village Board of Trustees, however, recipients will remain anonymous and be referred to only by an identification number, if at all.

II. Criteria for Assistance

1 . The individual responsible for taxes, mortgage payment or rent payment must be 62 years or older; or, a head of a household not employed on a full-time basis who is certified by a physician as being permanently disabled (employment is not a factor for the back door refuse collection assistance). For this purpose, a person shall be considered to be permanently disabled when he

or she is certified by a physician to have a permanent physical, mental, or other health condition which prevents the person from holding full-rime employment. Individuals who receive social security disability payments or supplemental security income payments based on disability, shall be deemed to be disabled for purposes of the program. Applicants who are applying for assistance due to disability must either submit the medical voucher form provided by the Commission or social security /supplemental security statements.

2. The applicant must reside in Wilmette at the rime of application and have resided in Wilmette for at least two years, immediately preceding the date of application, unless the Commission, in its discretion, shall approve a shorter period of prior residence. If an applicant has lived outside Wilmette at any rime during such period, such intervals of non-residence shall not render the applicant ineligible if the facts demonstrate, in the judgment of the Housing Commission, that the applicant had intended the non-residence to be temporary and has intended to maintain his/her permanent residence in Wilmette.

3. Assistance is to be given to no more than one member of a household; that being the head of the household. A head of household is to be defined as the person responsible for payment of rent, mortgage, or property tax.

4. The applicant must reside in the property tax, rent paying, or mortgage paying unit nine (9) months out of the year and must have the sole legal obligation to pay the property taxes, rent, or mortgage for which assistance is being sought. Assistance shall not be granted where an individual residing outside of the unit has a legally binding obligation to pay the property taxes, rent, or mortgage for which assistance is being sought.

5. Income must be the total for all those residing in the household. Maximum a�nual income will be based on very low-income limits for family or household established by HUD annually: unreimbursable and uninsured medical and dental payments shall be deducted from gross income.

Earned and unearned income of other family members over age 1 8 living in the household of the applicant, as well as earned and unearned income of any other individual living in the household (including a home sharing or other shared living arrangement), shall be included in the applicant's total income for the purpose of determining eligibility. However, the income of a non-relative caretaker living in the household shall not be considered in determining the applicant's eligibility, where such other individual has no legal obligation to pay the property taxes, mortgage, or rent for which assistance is being sought. Actual contributions by other individual members living outside the household to pay rent, property tax, or mortgage expenses shall be counted as income to the applicant. Furthermore, the value of all property owned, except the home in Wilmette, plus personal property within the home and one family car, shall not exceed $50,000. The Housing Commission may allow for a margin . of 1 0% beyond the maximum at their discretion.

Self-employment expenses that have been reported to the Internal Revenue Service on Schedule C or C-EZ, except for such items as home rent, home utilities, property taxes, mortgage payments, automobile depreciation, and similar types of capital expense, may be applied to reduce self-employment and other income.

2

Income eligibility shall be determined on the basis of the applicant's federal income tax return for the previous calendar year. If the applicant is not required to file a tax return, the applicant shall list appropriate items of income from the prior calendar year on his/her application for housing assistance and shall be required to sign - and have notarized - an income affidavit. (1) Where the applicant's prior year income exceeds the eligibility guidelines, the applicant may nevertheless be considered eligible in the current year if, in the sole judgment of the Housing Commission, the applicant submits satisfactory evidence showing that the current year's income is likely to be within the eligibility guidelines (e.g., the applicant is no longer working, a family member has moved out of the household). (2) Where the applicant's prior year income meets the eligibility guidelines, the Commission may nevertheless deny eligibility where, in the Commission's sole judgment, the applicant's current year income is reasonably expected to exceed the eligibility guidelines due to changed circumstances (unless the applicants submits satisfactory evidence to the contrary). Pension payments shall be considered as income to the recipient.

6. Unreimbursable and uninsured medical and dental expenses shall include such medical expenses as Medicare premiums, the Medicare Part A and Part B deductibles and coinsurance amounts, cost of other health insurance premiums, cost of medical services and products not covered by public or private medical insurance, costs related to visual, hearing and dental problems, or other similar medical expenses. Extraordinary un-reimbursable medical expenses incurred after the end of the calendar year being used for determining income may be taken into account by the Housing Commission, provided that income from the same period is also considered.

7. 'lbe Housing Assistance grant expires upon termination uf the period of the grant, upon the recipient moving out of the Village, or upon the death of the recipient. However, in the latter case, if there is a surviving member of the household who meets the eligibility requirements, that person shall remain in the program until the expiration of the grant. If there are no eligible survivors, the grant money shall revert to the Village.

The Housing Assistance loan will also expire upon the recipient moving out of the Village or upon the death of the recipient. However, in the latter case, if there is a surviving member of the household who meets the eligibility requirements; that person shall remain in the program until the expiration of the loan. If there are no eligible survivors, the loan shall be repaid.

8. Should the number of new applicants exceed the unfilled spaces in the Housing Assistance Program, a point system will be used to determine those who will be selected from among the new applicants to receive assistance to ensure impartiality and fairness in selection. Current recipients shall not be affected by the point system.

Years of Wilmette Residency Accumulated Points

2-1 0 1

1 1 - 1 5 2

1 6-20 3

21 -30 5

31 -40 1 0

3

41 -50 1 5

51 -60 20

61 -70 25

7 1 -80 30

81 -90 35

Over 90 40

Income (in dollars) One Person Points Two Person Household Household

26,000-26,400 1 30,000-30,1 50

25,500-25,999 2 29,500-29,999

25,000-25,499 3 29,000-29,499

24,500-24,999 4 28,500-28,999

24,000-24,499 5 28,000-28,499

23,500-23,999 1 0 27,500-27,999

23,000-23,499 1 5 27,000-27,499

22,500-22,999 20 26,500-26,999

22,000-22,499 25 26,000-26,499

21 ,500-21 ,999 30 25,500-25,999

21 ,000-21 ,499 35 25,00-25,499

20,500-20,999 40 24,500-24,999

20,000-20,499 45 24,000-24,499

1 9,500-1 9,999 50 23,500-23,999

1 9,000-1 9,499 55 23,000-23,499

under 1 9,000 60 under 23,000

9. First time applicants will be visited at the applicant's residence by a member of the Housing Commission and a Village staff member, who shall explain the program, ascertain whether the applicant could benefit from other services and programs available in the community, and certify that the applicant's home environment appears consistent with the applicant's asserted need for fmancial assistance.

1 0. The assistance shall be granted for one year. All previously participating eligible households will be required to submit a completed application by Februarv 28th of each year for back door refuse collection assistance (for 201 0. applica tions may be submitted through April 30'h) and b)' .April 30'h of each year for rent. mortgage. or property tax assistance by Ap1-il 30£1-� of Cfleh yeat nev..· Rpplienrions and copies of their federal income tax returns (or equivalent data) for the prior calendar year. Such households will remain eligible for assistance in the current year if their income and assets remain within the eligibility guidelines under the eligibility criteria set forth above. Where the number of additional new applicants exceeds the number of un£illed spaces under the program, the new applicants will be evaluated under the above point system.

4

1 1 . I f the applicant has previously been in the program and wishes to continue, a new application must be filed. Home visits must be conducted annually for renewal applicants. Participants refusing their annual visit will be ineligible for the program.

1L Applicants receiving rental assistance will be required to fill out an affidavit attesting whether they are renting from a family member. While renting from a family member will not preclude an applicant from receiving assistance, the Commission will consider this assistance as income.

� 1 3. Applicants receiv-ing back door refuse collection assist::�nce ·will be reguired to fill out an a ffidavit attesting ,vhether there is anotJ1er person Jiving in the home 01: providing regular on-site assistance that can b1ing refuse to the curb.

III. Summary of Procedures

Applications to the Housing Assistance Program are available by calling, writing, visiting the Village website at W\'\.".V,,,:ilmerte.com or visiting the Community Development Department. Once an application is received, it is reviewed by staff to ensure the minimum requirements are being met. The application is presented to the Housing Commission at its next regular meeting. If the application meets the eligibility criteria, the applicant is approved. One Commissioner volunteers to conduct, together with staff, a home interview with the applicant. Staff contacts the applicant as soon as possible to set up the interview. Once the interview is successfully completed, the necessary paperwork is processed to begin assistance payments in accordance with the time frame set by the type of assistance requested.

Where assistance for property tax payments has been requested and approved, the Commission shall pay the entire property tax installment (up to the maximum amount of assistance available) that is next due after approval of the application. Where the H ousing Commission is not able to approve an application until after the due date for a property tax payment (whether because of the Commission's meeting schedule or the need for submission of additional information), the Commission shall, out of the program's funds, reimburse the applicant for property tax payment made by him (up to the maximum amount of assistance available), unless in the sole judgment of the Commission, the delay in approval of the application is the fault of the applicant.

IV. Future

The Housine Commission shall annually review the el igibility euidel ines established, along with the several forms and form letters and reconu·nend revisions to the Village Board if any are appropriate.

5

RESOLUTION NO. 2010-R-13

A RESOLUTION APPROVING THE 2010 HOUSING ASSISTANCE PROGRAM GUIDELINES

·wHEREAS, the Village of Wilmette has had a housing assistance program ("Program") in place

since 1 979;

WHEREAS, the Village President and Board of Trustees have established guidelines for

administering the program and from time to time those guidelines are updated;

WHEREAS, the President and Board of Trustees find that revision of the guidelines is in the

interest of the public health, safety and welfare of the residents of Wilmette;

NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the

Village of Wilmette as follows :

SECTION 1 : The President and Board of Trustees find that all of the recitals set forth above

are true and correct, and they are hereby incorporated by reference as if set forth fully.

SECTION 2 : The attached VILLAGE O F WILMETTE HOUSING A SSISTANCE

PROGRAM GUIDELINES, are hereby approved and shall supersede prior guidelines.

SECTION 3: The Wilmette Housing Commission and the Village Manager are authorized to

carry out the program as set forth in the guidelines.

SECTION 4: This Resolution shall take effect immediately upon its passage.

ADOPTED on , 2010 pursuant to the following roll call vote:

AYES:

NAYS:

ABSTAIN=--------------------------------------------------

ABSENT:

President, Village of Wilmette

ATTEST:

Clerk, Village of Wilmette

t I I

I I

PUBLIC WORKS DEPARTMENT

TO:

FROM:

RE:

V I L L A G E O F W I L M E T T E PUBLIC WORKS MUNICIPAL YARD

7 1 1 LARAMIE AVE. WILMETTE, ILLINOIS 6009 1 -205 1

March 2, 201 0

Timothy J. Frenzer, Village Manager

Donna Jakubowski, Director of Public Works Guy Lam, Street Superintendent

(847) 853-7500 FAX (847) 853-7705

Approval of extension of contract with Morton International, Chicago, IL for the purchase of rock salt through the 20 10-201 1 Illinois Joint Purchasing Agreement

Recommendation

Village Board approval of extension of contract with Morton International, Chicago, IL for the purchase ofrock salt through the 201 0-201 1 Illinois Joint Purchasing Agreement.

Background

The Village has purchased rock salt through the joint purchasing agreement since 1972 and participation in the program has resulted in considerable cost savings each year.

As a participant, the Village must submit a requisition to the State indicating projected tonnage for the 2010-201 1 snow season by March 1 9, 20 10 .

Staff will b e requesting an allocation of 2,850 tons of salt from the State. The actual tonnage requested may be lowered depending on remaining salt inventory at the Public Works facility prior to the March 1 9th deadline. The table below depicts the department's salt usage since 2000.

Year Tons Used Costffon

00-01 2,4 1 2 $24.41 0 1 -02 1 ,2 1 6 $30.46 02-03 1 ,963 $30.46 03-04 1 , 5 1 7 $29.33 04-05 1 ,534 $30.08 05-06 1 ,230 $33 .04 06-07 2,060 $42.68 07-08 2,980 $42.67 08-09 2,045 $63 .84

'o9- I o 1 2,4oo 1 $57.35 1 As of March 2, 20 I 0, 450 tons still needs to be ordered from the 2009/20 I 0 allotment of 2,850 tons as required by the joint purchasing contract.

Discussion

The Village committed to purchase 2,850 tons of rock salt for the 2009-20 1 0 winter season. Approximately 900 tons of salt remain in the storage dome, and another 450 tons is on order awaiting delivery. Additional quantities beyond the 2,8 50-ton allotment may be necessary to maintain an adequate inventory and provide safe roadways for the remainder of the 2009-20 1 0 season.

The State of Illinois has provided three options for the 201 0-20 1 1 salt contract. The Village can either renew the current contract with Morton International, Chicago, IL, subjected to a price increase of between 0-5 percent, or procure under a new state bid by providing a purchase commitment of between 80% and I 00% or 1 00% and 1 20% of the projected tonnage.

Village staff recommends renewing the existing salt contract with Morton International, Chicago, IL based on favorable rates received under last year's contract, quality of product and consistency of timely deliveries. Staff conducted a recent survey of surrounding communities which found that the Village is paying a lower rate than most communities. See table below summarizing rates from neighboring communities.

Municipality Contract w/ Qty Unit Vendor Considering Renewal Option (tons) Price Renewal Option?

Wilmette Yes 2,850 $57.35 Morton Yes Glenview Yes 7,000 $57.35 Morton Yes Northbrook *Purchase salt under private contract (current supplier is Central Salt, $66.00 ton) Arlington

Yes 1 1 ,000 $58.89 Morton No, increasing qty. Heights Highland Park Yes 3,500 $60.00 North American Salt Yes/No Deerfield Yes 4,000 $64.00 North American Salt Yes/No Lake Forest Yes 3,000 $64.00 North Ame!'it.:an Salt Yes/No Northfield Yes 400 $67.36 Morton No Glencoe Yes I , 1 00 $67.39 North American Salt Yes Morton Grove No 4,500 $74.00 Morton N/A, rebid Winnetka No 1 ,200 $74.87 North American Salt N/A, rebid Skokie No 5,500 $75.82 Morton N/A, rebid Kenilworth No 300 $76.53 North American Salt N/A, rebid

Budget Impact

The 201 0 budget provides $ 1 89,050 for rock salt and liquid deicer in the Public Works budget account 1 1233030-430420. To date, $70,490 has been expended resulting in a balance of $ 1 1 8,560. Remaining funds will be used to purchase additional rock salt and liquid deicer for the remainder of the 2009-201 0 winter season and purchases through the end of 2010.



7 1 1 LARAMIE AVE. WILMETTE, ILLINOIS 60091 -205 1

March 4, 2010

TO: Timothy J. Frenzer, Village Manager

FROM: Dorma Jakubowski, Director of Public Works Guy Lam, Street Superintendent

RE: Contracts for Tree Planting

Recommendation

(847) 853-7500 FAX (847) 853-7705

Village Board approval of contracts for tree planting in a total amount not to exceed $44,470 distributed among the following companies: St. Aubin Nursery, Kirkland, IL; Mike Greco Landscaping Inc., Gurnee, IL; Arthur Weiler Nursery, Zion, IL; and The TLC Group Ltd., Clarendon Hills, IL.

Background

Four suppliers will furnish and plant trees for the Spring 20 1 0 and Fall 201 0 cooperative armual tree-planting programs. This is a joint proposal that extends unit prices to the Village of Kenilworth and the Village ofNorthfield. The contract includes tree planting along public rightof-ways and various private sites located in Wilmette. Information for residents concerning both the Fall and Spring tree-planting programs may be found on the Village' s website, and applications can be downloaded or picked up at the Village HalL

Discussion

This Request for Proposal (RFP) process began with a review of vendors, and the development of a comprehensive vendors list. A bid notice was posted in the Wilmette Life on February 4, 2010, packets were mailed to eighteen ( 1 8) prospective bidders of which nine (9) submitted proposals. Sealed bids were opened at Village Hall on February 26, 201 0.

Historically, the Village awards contracts to several bidders for this program, as the suppliers differ in the availability of species of trees and the quality of material they offer. Three of the four recommended suppliers have held contracts with the Village in the past and have been reliable bidders. The TLC Group Ltd. has not previously held this contract; although, they perform this type of work for several other municipalities. Reference checks indicate that they have performed in a satisfactory manner. Based on past favorable experience and the uncertainties associated with the use of a new supplier, Mike Greco Landscaping has been

included in the award even though their pricing on most tree species is relatively higher in comparison to the other three recommended suppliers. This contract contains a provision for one 1 2-month extension with no price increases.

Three of the four suppliers have their own nurseries and grow their own stock whereas TLC Group Ltd. obtains trees from Kendall Hill Nursery, Newark, IL. Each supplier was asked to submit a proposal for the planting of 43 different species of trees and bid results indicate that each supplier provided the lowest proposal on a portion of the varieties. As a result, it is recommended that contracts be awarded to four separate bidders.

Staff recommends that the Village continue the same cooperative tree-planting program under which it is currently operating. The Village share for a parkway tree will be the same as in previous years at $ 1 25 with the resident paying the difference for their choice of tree. Under the program, residents can choose a size and species of tree from a list approved by the Village Foresters. The Foresters have selected ten ( 1 0) species of trees, five (5) for the Fall planting and five (5) for the Spring planting. Initially, funds are used for the cooperative tree-planting program, and remaining funds are used to purchase and plant additional trees on public property to replace trees that have been removed or at locations determined to be suitable planting sites.

Listed below are the species and prices that will be offered for the Fall and Spring cooperative tree program. The varieties listed are a representation of all species included on the proposal.

Fall Planting Hedge Maple

Accolade Elm

Ginkgo

London Planetree

Black Locust

Spring Planting Bur Oak

Chinkapin Oak

Black Maple

Tina Sargent Crabapple

Baldcypress

Surcharge for private plantings Add to prices above for trees planted on private property

Budget Impact

St. Aubin 2" 2.5" N/A N/A

$132.00 $159.00 $189.00 $258.00 $ 173.00 $213.00

N/A $199.00

$172.00 $199.00 $172.00 $199.00 $198.00 $247.00

N/A $134.00 $176.00 $206.00

2" 2.5" $0.00 $0.00

Weiler 2" 2.5" $180.00 $195.00 $190.00 $210.00 $275.00 N/A

$210.00 $255.00 $300.00 $375.00

$230.00 $280.00 $275.00 N/A

N/A N/A

$180.00 $240.00 $240.00 $290.00

2" 2.5" $60.00 $85.00

Greco TLC Group 2" 2.5" 2" 2.5" $199.00 $249.00 $ 143.00 $157.00 $239.00 $269.00 $206.00 $220.00 $269.00 N/A $269.00 $318.00 $220.00 $250.00 $210.00 $259.20 $199.00 $249.00 $243.80 $276.00

$249.00 $295.00 $236.80 $281.60 $249.00 $295.00 $236.80 $281.60

N/A N/A $122.00 $150.00 $ 189.00 $219.00 $127.60 $157.00

N/A $279.00 $ 192.00 $227.00

2" 2.5" 2" 2.5" $45.00 $60.00 $0.00 $0.00

There is $44,470 appropriated for tree planting in the 20 1 0 budget under accounts 1 1303030-424000 and 1 1 303030-424 1 00-202 10 . To date, the Village has incurred zero expenses and there is $44,470 remaining in these accounts.



7 1 1 LARAMIE AVE. WILMETTE, ILLINOIS 60091-205 1

March 2, 2010

TO: Timothy J, Frenzer, Village Manager

FROM: Donna Jakubowski, Director of Public Works Guy Lam, Street Superintendent

(847) 853-7500 FAX (847) 853-7700

RE: Approval of contract in the amount of $88,000 with Trees "R" Us Inc., Wauconda, IL for parkway ash tree removal

Recommendation

Village Board approval of a contract for parkway ash tree removal in the amount of $88,000 with Trees "R" Us Inc., Wauconda, IL.

Background

This contract provides for the removal of parkway ash trees, grinding of stumps, and the restoration of parkways with soil. The work performed under this contract is for a 9-month period beginning on or about March 22, 201 0 and ending December 3 1 , 20 1 0.

Since 2007, parkway ash trees have been removed by Nels J. Johnson, Evanston, IL under the regular tree removal contract, awarded in 2007, and the parkway ash tree removal contract, awarded in 2008. The fol lowing table highlights ash tree removals since the infestation was discovered in 2006:

Year Total Number of Ash Trees Removed Ash Trees Removed Due to EAB

2006 1 4 1 37

2007 209 127 2008 460 460 2009 500 500 Total* 1 , 3 1 0 1 , 1 24

. . *There are 1 ,490 ash trees remammg on parkways throughout the VIllage .

Discussion

This Request for Proposal (RFP) process began with a review of vendors, and the development of a comprehensive vendors list. A bid notice was posted in the Wilmette Life on January 28th, packets were mailed to twenty prospective bidders, and sealed proposals were opened at Village Hall on February 25, 20 1 0 . Eleven firms submitted proposals as follows:

Responses to Parkway Ash Tree Removal

Firm Total Bid Proposal

Trees "R" Us, Inc., Wauconda, IL $65,047.20

Nels J. Johnson Tree Experts, Inc., Evanston, IL $83,080.70

Sunrise Tree Care, Hawthorn Woods, IL $96,343.50

Dawson's Tree Service Inc., Elmhurst, IL $ 1 1 5,398.25

Clean Cut Tree Service Inc., Lake Villa, IL $ 1 22,669.97

Powell Tree Care Inc., Elk Grove Village, IL $ 124,990.72

Winkler's Tree & Landscaping, Inc., La Grange $ 128,549.29

Park, IL

Robert W. Hendricksen Co., Wheeling, IL $ 1 33,549.29

Autunm Tree Care Experts, Northbrook, IL $ 1 37,630.00

Landscape Concepts Management, Grayslake, IL $ 1 40,984 .5 1

Homer Tree Care, Inc., Wauconda, IL $ 1 58,460.00

The Village changed the structure of parkway ash tree removal bid and how it would be awarded to increase the bid pool as the Village only received one bid for the 2008 parkway ash tree removal contract.

Results indicate that a reduction in unit pricing as compared to current pricing was received in the recommended proposal. Cost savings can most likely be attributed to th-= current conditions of the marketplace with numerous vendors displaying higher demand for municipal tree work. A comparison of unit pricing is presented in the following table.

Current Wilmette Pricing vs. Low Proposal

Ash Tree Diameter Class *Current Pricing *Trees "R" Us, Inc.

0 - 9 inches $ 1 5.25 I inch $9.00 I inch

1 0 - 1 7 inches $20.25 I inch $ 1 3 .00 I inch

1 8 - 24 inches $21 .25 I inch $ 1 4.80 I inch

25 - 34 inches $24.75 I inch $2 1 .00 I inch

35 inches or greater $30.75 I inch $28.00 I inch

*Combined rate includes unit rates for tree removal, stump grinding and backfilling

Although the low bid is $22,952 under the budget amount of $88,000, the Public Works Department recommends that the Village Board authorize a contract up to the full budget amount to take advantage of the favorable bid prices. The extent of the additional work will be contingent upon the Village's financial condition in the ensuing months. The Public Works department will work with the Village Manager's Office and Director of Finance to determine if the additional work can be executed or if the $22,952 balance should stay in the general fund.

Trees "R" Us, Inc. has not previously held this contract; although, they perform this type of work for several other municipalities. Reference checks indicate that they have performed in a satisfactory manner. This contract contains a provision for one 1 2-month extension with no price mcreases.

Budget

The 20 1 0 Budget provides $ 1 00,000 for EAB Tree Removals and Parkway Restoration in account #1 1 303030-4241 00-2021 0 of which $88,000 is designated for contractual parkway ash tree removals. To date, the Village has incurred zero expenses and there is $ 1 00,000 remaining in this account.

Documents Attached

1 . Trees "R" Us, Inc. Bid Proposal

Trees "R" Us, Inc. Bid Proposal Attachment #1

Parkway Ash Tree Removals Bid Price Table

Type Tree Diameter Estimated Estimated Total Unit Price Extended (dbh) Classes # of Trees Diameter per inch Total

1 - 9" 32 650 $ 4.00 $ 640.00

1 0- 1 7'' 1 1 3 1 ,728 $ 8.00 $ 12,200.00

Tree Removal 18-24" 69 1 ,344 $ 9.80 $ 14,200.20

25-34" 25 649 $ 1 5.00 $ 1 1,055.00

35"+ 7 2 10 $22.00 $ 5,390.00

1-9'' 32 650 $ 2.00 $ 320.00

10- 1 7'' 1 1 3 1 ,728 $ 2.00 $ 3,050.00 Stump

1 8-24" 69 1 ,344 $ 2.00 $ 2,898.00 Grinding

25-34" 25 649 $ 2.00 $ 1 ,474.00

35"+ 7 2 1 0 $ 2.00 $ 490.00

1-9" 32 650 $ 3.00 $ 480.00

1 0- 1 7'' 1 1 3 1 ,728 $ 3 .00 $ 4,575.00

Restoration 1 8-24" 69 1 ,344 $ 3.00 $ 4,347.00

25-34" 25 649 $ 4.00 $ 2,948.00

3 5"+ 7 2 1 0 $ 4.00 $ 980.00

Lump sum bid proposal (app. 246 trees)

Six!Y-five thousand fourtv seven and 201100 Dollars $ 65 047.20 (in words) (in figures)

EMERGENCY SERVICES

Cost per man hour during Normal Working Hours:

Seven!Y-five Dollars $ 75.00 (in words) (in figures)

Cost per man hour Outside Normal Working Hours:

one hundred five Dollars $ 1 05.00 (in words) (in figures

Engineering

Department

DATE:

TO:

FROM:

SUBJECT:

E S T . l 8 7 2

March 1 , 201 0

Timothy J . Frenzer, Village Manager

Brigitte Mayerhofer P . E . , Director of Engineering Scott Hilts, Project Manager

(847) 853-7660

Fax (847) 853-7701

Village Board approval of a Contract in the Amount of $297,363.75 with Lenny Hoffman Excavating, I nc. for the 201 0 Sewer Repair and Valve I nstallation Program

Recommendation

Village Board approval of a contract in the amount of $297,363.75 with Lenny Hoffman Excavating, I nc. , 3636 Lake Avenue, Wilmette I L, 60091 for the 201 0 Sewer Repair and Valve Installation Program.

Background

It is the Engineering Department's practice to televise, review, and repair a l l sewers beneath the streets selected for the annual road program to minimize future disruption to the new pavement.

I n addition, needed point repairs that were discovered through the Village's annual televising program which investigated the condition of sewer mains that surcharged during past rain events are included in this contract.

Some of the more common sewer problems which warrant repair are cracked and collapsed pipe, pipe with large holes and voids, poor service connections with voids, and pipe which has settled. In addition to increasing flow, many of the repairs also reduce infiltration which is a source of sewer back-ups. The scope of work for this project includes sanitary, and combined sewer repairs, backfi l l ing the excavations, and providing permanent pavement patches.

The project also includes the Valve Installation program, to install and replace new valves on the water distribution system. The valve installations help to reduce the

number of residents that are impacted by watermain s h ut downs that occur d u ring maintenance or emergency situations. The budget for the valve installation program is $60,000 annually. This project also includes seven valve replacements with new vaults and permanent pavement patches. The work will commence in early April and be completed by June 5, 2 0 1 0 .

Discussion

The engineer's estimate for the 2 0 1 0 Sewer Repair and Valve I nstallation Program is $362,000 and the low bidder on the p roject is Lenny Hoffman Excavating, I nc. , with a base bid of $297,363.75. The 201 0 Sewer Repair and Valve I n stallation Program was advertised for construction i n the Wilmette Life. In addition, bid advertisements were faxed to contractors who have done this type of work for the Village in the past and to the contractors who picked up plans for last year's program. The p roject had seven plan holders and five qual ified bidders.

The bid opening was February 25, 201 0 and the results of the bid tab are as follows:

Bidder Bid Amount Engineer's Estimate $362,000

Lenny Hoffman $297, 364

Suburban General $31 8 , 6 1 5

Elmwood $442,730

Bolder $436,400

Dominic Fiordirosa $454,855

Lenny Hoffman was the contractor for the relief sewer project in 2004, 2006 and 2007

and has performed well for the Village in the past. For these reasons, the Engineering Department recommends awarding the 201 0 Sewer Repair and Valve I n stallation Program to Lenny Hoffman Excavating, I nc.

Budget

The contract for the 2 0 1 0 Sewer Repair and Valve I nstallation Program is $297,363.75,

of which $60,000 is for Valve I nstallations and $237,364 is for the Sewer Main Repairs.

Description Account Budget Recommended Awarded Amount

Sewer Main Repairs 40957090-470400-80707 $425,000 $237,364

Distribution System Valve 4 1 838090-470550 $60,000 $60,000

Improvements

The remainder of the Sewer Main Repairs account of $ 1 87,636 will be used for sewer repairs associated with the Isabella Street resurfacing project and the 201 0 MFT Road Program.

Documents Attached 1 . CIP Detail Sheet 2. Location Map 3. Bid Tabulations

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VILLAGE OF WILMETTE

CAPITAL IMPROVEMENT PROJECT REQUEST Project Title Sewer Main Repairs

Department Engineering

CIP Year(s) 20 1 0 201 1 2012 20 1 3

Project Cost $425,000 $450,000 $450,000 $475,000

Funding Source General Obligation Bond Issue, or other financing

CIP Category Sewer Improvements

CIP Sub-Category Sewer Collection System

Original Purchase Date & Cost Annual

Project Type Repair

Project Description

This Project Is:

Critical Recommended

Contingent on Funding

20 1 4

$475,000

X

The sewer repair program includes excavating and replacing portions of the sewer system, including addressing defective manholes and sewer service connections as necessary.

Project Update

A budget request of $475 ,000 has been added to FY2014 .

Project Alternative

The alternative to the sewer replacement program is to repair sewers on an emergency basis. Reacting to sewers that have already collapsed will result in sewer backups and street sinkholes and cost the Village more than acting proactively.

Project Justification

These funds will be used to repair deteriorated sewer mains and service connections as identified by the annual sewer televising program. It has been the Engineering Department's practice to televise, review, and repair all sewers beneath the streets selected for the annual road program to minimize future disruptions to the new pavement. In addition, with the prevalence of rain events the past several years, many additional sewers were televised because of poor system performance.

This project focuses on repairing sewers which show signs of collapse, excessive cracking, voids or gaps between pipes, and faulty service connections which may prove problematic to the functioning of the sewer main and have to be repaired before the sewers can be eligible for sewer lining. In addition, this annual expenditure will address the deterioration of the sewer system by increasing sewer capacity, reducing sewer backups, improving the pipe's structural integrity and protecting the investment in the newly paved streets.

The last four years, the amount of sewer repairs has increased an average of 40-percent per year. The Engineering and Public Works Departments televised sewers in the areas affected by the August, 2007 and September, 2008 storms. Several of the streets with identified sewer repairs are not being resurfaced with the road program, so there is additional cost to build permanent road patches over the excavated trenches. Due to the number of sewer repairs needed and additional cost in road repairs that are needed, the staff is requesting increased funding levels. This annual expenditure is proposed to be a long-term program to address the deterioration of the sewer system.

Operating Budget Impact

Is this purchase X routine or non-routine?

ROUTINE Department Budget Sewer Capital Account Number Description Sewer Main Repairs Account Number 40957090-470400-80707

VILLAGE OF WILMETTE

CAPITAL IMPROVEMENT PROJECT REQUEST

Project Title Distribution System Valve Improvements

Department Engineering

CIP Year(s) 20 1 0 20 1 1 20 1 2 201 3

Project Cost $60,000 $61 ,800 $63,650 $65,600

Funding Source Water Fund Operating Resources

CIP Category Water Improvements

CIP Sub-Category Water Distribution Improvement

Original Purchase Date & Cost

Project Type Annual

Project Description

This Project Is:

Critical Recommended Contingent on Funding

X

20 1 4

$67,600

Installation of new gate valves on the water distribution system as well as the replacement of broken existing valves.

Project Update

A budget amount of $67,600 has been added to FY 2014.

Project Alternative

If new valves are not installed, water main breaks will require larger shut downs than allowed by Village Ordinance. In addition, not upgrading broken valves will make the valve exercising program more difficult to administer.

Project Justification

A current inventory of water valves indicates that approximately 64 valves need to be installed or replaced. The Village has been installing approximately six new valves each year at locations determined by the Public Works Department. The new valves are installed to comply with

Village Ordinance ( 1 8- 1 . 1 ) . Valves are to be placed in the system so that in the event of any single water main break, it will not be necessary to shut down more than 800 feet of the water main. Public Works has requested that beginning in 201 0 that broken valves be replaced as determined by the valve exercising program that was conducted in 2003 and 2004. Each year, the budgeted monies will be split between the installing new valves and replacing of broken valves.

Operating Budget Impact

Is this purchase routine _L_ or non-routine ? __ _

ROUTINE Department Budget Public Works/ Water Fund Account Number Description Valve Installations Account Number 4 1 838090-470550

Additional Information Maintenance Costs: Less maintenance is anticipated Personnel Costs: Fewer man-hours are anticipated Training Costs: None

r • Sewer Repair Locations

Valve Replacement Locations

2010 Sewer Rep•ir · 10.a�OOG

Bid T•bs E"OI"eW'I Estimate le""VHOtfmM �butban General Elmwood Bot d.,. Doml"lc: flonflt'Dst!

NO. ITEM QUA NTITY UNIT UNIT PRJCI: - U�IT PRICE UNrT PRICE UNIT PRtCE ou ... UNIT PRJC£ ouo•• UNIT PRICE "' 1 fRENCH SA KFILl, SPECIAL CA· 11 IS C'l S36.00 $21,900,00( • 16.00 >li,<OU.Ul • 15.0 >ll,bi>.UUf$ 49.00 O>I,>I>.UU 30.00 ><>,<OV.UU[ > 42.00 2 ontrouea Low Strengtn Miilte ria s ClSM , Mu c 1 3> C'l S120.DO $4,200,00 s 76.00 $2,660.00 s 70.00 $2,4SO.OO • 1 15.00 $4,025.00 s 100.00 $3,500.00 $ 1 00.00 $3.�00,00 3 AR H EXCAVA ION so C'l 55S.OO $2,750.00 5 20.00 51,000.00 s s.oo $250.00 • 64.00 $3,200.00 s 25. $1,250.00 s 35.00 $1,750.00 4 AbGREGA E •OR TEM ORARY ALL ESS 2 IUN S16.00 $400.00 s 14.00 $350.00 5 1 4.00 S3SO.OO 5 29.00 5725.00 S 14.00 $350.00 s 25.00 $625.00 5 MPORARY HMA PATCHING, SPECIAL 20 TON 515.00 $300.00 s 65.00 $1, 00.00 s 55,00 $1,1 00,00 $ 136.00 $2,720,00 s 100.00 $2,000.00 $ 1SO.OO $3,000.00 6 [l.UMBINA ION CONCR TE CURB AND GUTIER R &_ R, 27S LF S24.00 $6,600.00 $ 18.00 $4,950.00 $ 5.00 $1,375.00 $ 49.00 $13,475.00 $ 2S.OO $6.875.00 5 40.00 $11 ,000.00 7 PCC SIDEWAlK, 5 . & 6 , R & R, SPECIAl 800 SF S6.00 $4,800.00 5 s.oo $4,000.00 5 1 0.00 58,000.00 5 1 1 .00 $8,800.00 $ 9.00 57,200,00 5 7.00 $5,600.00 8 PCC DRIVEWAY, 6", R & K 120 sy S60.00 57.200.00 5 65.00 57.800.00 5 5.00 5600.00 s 86.00 510,320.00 $ 60.00 57,200.00 s 53.00 $6,360.00 9 HMA DRIVEWAY, 3 ,R & R, SPECIAL 70 SY S4S.OO 53,150.00 s 60,00 $4,200,00 $ 35.00 $2,4SO.OO $ 53.00 $3,710.00 5 50.00 53,SOO.o0 s S8.00 5<,060.00

10 AVEMEN PA CHING, CLASS 0./tsl BASt, SP CIAl 31> SY S60.00 518.900.00 5 62.00 519,>30,00 5 25.00 $7,875.00 5 67.00 $21,105.00 s 70.00 522,0SO.OO 5 67.00 $21,105,00 11 AVEMEN I PATCHING, lASS D,/P.C.C BASE, SPECIAL 300 s S7S.OO !,500.00 $ /5. 0U �22. ,00.00 s 27.00 $8,100.00 s 41.00 $ U,40Q_j)() $ 80.00 $24,000.00 5 67.00 $20,100,00

REMOVE AND RESET BRICK PAVERS (STREET, DRIVEWAY, 12 SIDEWALK}. SPECIAL 1000 SF S1S.OO $15,000.00 s 6.30 $6,300.00 5 9.00 59,000.00 5 15.00 $1S,OOO.OO s 6,00 $6.000,00 s 1S.OO $15,000.00

TRENCH LESS SANITARY/STORM/COMBINED SEWER REPAIR INSTALLATION REMOVAL AND REPLACEMENT B"PVC.

13 SPECIAL 35 LF S230.00 $8,050.00 $ 105.00 53.675.00 s 100.00 S3,SOO.OO s 1 1 6.00 $4,060.00 $ 220.00 57.700.00 5 170.00 S5.9SO.OO

SAN/STM/COM SEWER REMOVAL & REPLACEMENT, 14 SPECIAL B"PVC,(Rep•irs S'·90' 1ength) 120 LF S115.00 $13,800.00 s 1 05.00 $12,600.00 s 20S.OO 524.600.00 s 1 1 2.00 513,440.00 5 180.00 $21,600.00 $ 170.00 520,400.00

SAN/STM/COM SEWER REMOVAL & REPLACEMENT, 15 SPECIAL 10"PVC,(Repolrs S'· 90' len�h) 30 LF Sl4S.OO $4.350.00 s 190.00 $5,700.00 5 215.00 56,450.00 5 260.00 $7,800.00 s 190.00 $5.700.00 $ 380.00 $11,400.00

SAN/STM/COM SEWER REMOVAL & REPLACEMENT, 16 SPECIAL 12"PVC,(Rep>ir 5'·90' 1enflh) 225 LF $145.00 532,625.00 5 110.15 $24,783.75 s 23S.OO SS2,875.00 $ 164.00 $36,900.00 $ 200.00 $45,000.00 $ 290.00 565,250.00

SAN/STM/COM SEWER REMOVAL & REPLACEMENT, 11 SPECIAL 18"PVC,(Repairs 5'· 90' 1enKth) 70 lF $200.00 $14,000.00 s 150.00 $10,!100.00 s 55.00 suso.oo $ 198.00 $1l,860.00 $ 210.00 $14,700,()0 $ 3-40.00 $23.800.00

SAN/STM/COM SEWER REMOVAl & REPLACEMENT, 18 SPEOAL 12 .. PVC,(Repairs over 90' len2th) 95 lF SlOO.OO $9,500.00 5 67.00 56,365.00 $ 105.00 $9,975.00 5 8S.OO 58,07S.OO s 140.00 $13.300.00 5 125.00 $ 1 1 ,875.00 19 SEWER SERVICE REMOVAl AND KEPLACEM NT 26 [A S1,SOO.OO 539.000.00 5 630.00 $16,380.00 5 1 2S.OO 53.2SO.OO 5 1.92S.OO $50,050.00 5 800.00 $20,800.00 $ 730,00 $18,980.00 20 KEMOVAL OF EXIS . RUCTURES 14 EA ssoo.oo 57,000,00 5 100,00 $1,400,00 $ 50.00 $100.00 5 600.00 $8,400.00 s 200,00 s ,!00.00 $ 600.00 $8,400.00 21 MANHOLE YPE A, 48 OIA. 7 EA $3,300.00 $23,100.00 s 2,200.00 $15,400.00 s 6,500.00 $45,500.00 $ 3,800,00 $26,600.00 5 S,500.00 538.500.00 $ 3,SOO.OO 524,500.00 22 CATCHBASIN TYPE A, 36" lA. EA 2,250.00 $4,500.00 s 1,850.00 $3, 00.� 5 4,500.00 $9,000.00 5 3,200,00 56,400.00 5 3,500.00 $ ,000.00 $ 1,700.00 $3,400,00 2.3 MANHOLE C NNECTI N 10 EA ssoo.oo 55,000.00 5 27S.OO $2,750.0( s 100,00 $1,000.00 s 1,500.00 St$,000.00 S 500.00 55,000.00 s 200.00 52.000.00

4 N W ATE VALVES WI H 48" VALVE VAU TS, S� _6_ _E_A $4,SOO.OO $2 ,000.00 $ 5,540,00 $33, 40.0(; s 8,935.lJ<I �·10.00 $ 6,500.00 $39,000.00 s 6,500.00 $39,000.00 $ 5,400.00 $32,400.00 2 12 NEW bATE VALVE: WITH 60 VALVE VAULTS, SPEOAl 1 EA S7,SOO.OO 57,500.00 s 6,210.00 $6,210.00 s 1 1 ,51!10.00 $11,580.00 $ 8,000.00 58.000.00 5 9,500.00 $9,SOo.oo $ 3.000.00 $8,000.00 26 SEWER PIPE R&K, 6" OR 8 R 1 'PV ,SP AL 80 L 35.00 $2,800.00 $ 35.00 $2,800.00 s 5.00 $400,00 s 20S.OO $16,400,00 $ 80.00 $6,400.00 s 29S.OO 523,600.00 27 POROUS GRANUL.AF\ EMBANKMENT, SUBGRAO 150 TON S2S.OO $3,750.00 s 13.00 $1,950.00 s 14.50 $2,175.00 s 20.00 $3,000.00 s 14.00 $2,100.00 5 30.00 $4,500.00 28 OCOING, 4 , SPE IAl 3SO SY S12.00 $4,200,00 $ 12.00 $4,200,00 s 2.00 $700,00 s 47,00 $16,450,00 $ 12.00 $4,200.00 $ 15.00 $5,250.00 29 BYPASS PUMPING, >PECIAL 1 LS 51,500.00 51,500.00 5 50.00 5�0.00 $ 150,00 5150.00 $ 2,750.00 $2,750.00 $ 20,000.00 $20,000.00 $ 5,000.00 $5,000,00 30 LAWN SPRINKLER SYS M KEPAI , SPECIAL 1 A $1,000.00 $1.000.00 $ 1,000.00 51,000.00 5 1.000.00 51.000.00 5 1,000.00 $ 1,000.00 $ 1.000.00 ROOO.OO 5 1,000.00 $1,000.00 31 XPlORAJOKY EXCAVATION, SP CIAl 1 0 HK 5600.00 $6,000.00 5 400.00 $4,000.00 s 2S.OO 5250.00 $ 30S.OO $3,050.00 $ 500.00 ss.ooo.oo 5 600.00 $6,000,00 32 STORM DRAIN INLET PROTECTION, SPECIAL 1 LS S2,SOO.OO 52.500.00 s 160,00 $1 60.00 $ 1,000.00 51.000.00 $ 1,100.00 51,100.00 $ 1,500.00 $1 ,500,00 s s.�oo.oo $S,500.00 33 TKE[ PROTEC I N, SPECIAL 1 LS S2,SOO.OO 52,SOO.OO $ 2SO.OO $250.00 $ 1,000.00 51,000.00 $ 1,5.0.00 $1,540.00 1,000.00 51,000.00 5 6,000.00 56,000.00 34 TRAFFI CONTROl AND PROTE ION 1 LS $15,000.00 S1 s,ooo.oo 5 32,880.00 $32,880.00 $ 15,000.00 $15,000.00 $ 5,500.00 $5,500.00 s 42,000.00 $42,000.00 s 1 1 ,000.00 $11 ,000.00 34 DUS C N R L WATERING, SPECIAL 1 LS S1,000.00 51,000.00 $ 250.00 S2SO.OO $ 300.00 5300.00 $ 825.00 82S.OO s 1,000.00 $1,000.00 $ 2,500.00 $2,500.00 36 FINAL VIDEO INSPE I N, SPECIAL 1 L> $5,000.00 $5,000.00 5 14,630.00 $14,630.00 s 8,200.00 $8,200.00 5 12,000.00 512,000.00 $ 6,000.00 $6.000.00 $ 7,500.00 $7,500,00

3 X SANS M COM S W EMOVAL .. REPLA�tMENT, I L S125.00 $1,875.00 5 150.00 52.250.00 s 2SO.OO $3,750.00 5 1 9S.OO 52.925.00 5 195.00 52,925.00 5 400.00 $6.000.00 38X TRENCHLES5 SANITARY STORM/COMBINED SEWER REPAIR 25 LF S2JO.OO 55,7SO.OO 5 130,00 53,2SO.OO 5 225.00 $S,62S.OO 5 126.00 53.1SO.OO 5 220.00 55,SOO.OO 5 400.00 510.000.00

$362,000.00 $297,363.75 $318,615.00 $442,730.00 $436,.00.00 $454,855.00