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Nevada City School of the Arts Charter Governance Council

CGC Meeting Agenda Thursday, September 24, 2020

This meeting will be by teleconference pursuant to Executive Orders N-25-20 and N-29-20. The Board of Directors (“Board”) and employees of the NCSA shall meet via the Zoom meeting platform. Members of the public who wish to access this Board meeting may do so at:

Join Zoom Meeting https://zoom.us/j/97404766660?pwd=c3ZvQ1FaM0ZLTGNTb20yemFDamlsdz09

Meeting ID: 974 0476 6660 Passcode: j7YnHP

Call Order: 5:00 p.m.

Roll Call:

Public Forum: Members of the public who wish to comment during the Board meeting may use the “raise hand” tool on the Zoom platform. Individual comments will be limited to three (3) minutes. If an interpreter is needed for comments, they will be translated to English and the time limit shall be six (6) minutes. The Board of Directors may limit the total time for public comment to a reasonable time. The Board reserves the right to mute or remove a member of the public if comments or actions disrupts the Board meeting.

Plaudits:

Action Items 1. Approve Agenda

Consent Agenda 2. Approve August 13, 2020 Minutes - See attached3. Approve September 18, 2020 Intensive Minutes – See attached

Discussion Items 4. Discuss Plan for Hybrid and Distance Learning – Handout at meeting5. Discuss Local Control Plan (LCP) for Community Input - See Attached

Reports 6. Director’s FYI Report – Holly Pettitt7. Board and Committee Reports

a. Nomination & Recruitmentb. Finance – See attached

Discussion Items 8. Intensive in October

Action Items 9. Approve Policies:

a. Independent Study Policy – See attachedb. Code of Conduct – See attachedc. Purchasing Policies & Procurement Procedures – See attachedd. Zoom Participation Agreement – See attachede. Hot Spot Contract/Agreement – See attachedf. Mobile Device Agreement – See attached

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g. Technology Policy/Agreement – See attached h. Google Account Permission – See attached i. Student Wellness Policy – See attached

10. Approve 2019-20 Unaudited Actuals – See attached Adjournment 7:00 p.m. Access to Board Materials: A copy of the written materials which will be submitted to the School Board may be reviewed by any interested persons on NCSA’s website along with this agenda following the posting of the agenda at least 72 hours in advance of this meeting. Disability Access: Requests for disability-related modifications or accommodations to participate in this public meeting should be made 24 hours prior to the meeting by calling (530) 273-7736. All efforts will be made for reasonable accommodations. The agenda and public documents can be modified upon request as required by Section 202 of the Americans with Disabilities Act.

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Nevada City School of the Arts Charter Governance Council

Regular Meeting Minutes August 13, 2020

5:00-7:00 pm

This meeting was held by teleconference pursuant to Executive Orders N-25-20 and N-29-20 via the Zoom meeting platform. Members of the public who wish to access this Board meeting were provide the link and passcode

Call to Order: 5:00 p.m. Roll Call: LeeAnne Haglund, Lauren Hesterman, Meshawn Simmons, Meghan Archer, Marin Bryars (5:12), Trisha Zakon, and Laura LeBleu Absent: John Gilman Guests: Holly Pettitt, Melissa Brokenshire, and Toni Holman Marc from Columinate Public Forum:

Plaudits: Melissa property sales and more, and Toni all the computers, SIS

Action Items 1. Approve Agenda

Motion: Lauren Hesterman 2nd: Meshawn Simmons Unanimous

Consent Agenda 2. Approve July 28, 2020 Meeting Minutes

Motion: Trish Zakon 2nd: Laura Hesterman Unanimous Assent

Reports 3. Director’s FYI Report – Holly Pettitt – Draw attention to Safe Equitable conditions and asked the

board to read the book that teachers are reading. Reading Stamped in the 8th grade. My grandmothers hands recommended read.

4. Board and Committee Reports - Email your interest to Holly. a. Nomination & Recruitment – Assign Members & Proposed Meeting Dates b. Finance – Assign Members & Proposed Meeting Dates

Discussion Items 5. Discuss Board Intensive in September and October – Marc from Columinate: Marc supports the

board. Helps keep us on track. Intensive session 1: Sept. 18 1:00 - Orientation and Training - will go over how the process works. Session 2: Oct 16 from 1:30-3:30 this session will be designed around the plans for the school and what accomplishment will look like.

6. Property Update – We are waiting for Septic Tank approval. Close maybe Monday Action Items 7. Approve Site Specific Protection Plan

Motion: Meshawn Simmons 2nd: Laura Hesterman Unanimous Assent

8. Approve 2020-21 45-day Budget Revision Motion: Laura LeBleu 2nd: Meeshawn Simmons Unanimous Assent

9. Approve Revised 2020-21 Board Calendar Motion: Trisha Zakon 2nd: Lauren Hesterman

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Unanimous Assent 10. Approve Revised 2020-21 School Calendar

Motion: Laura LeBleu 2nd: Meaghan Archer Unanimous Assent

Adjournment 6:20 p.m. Respectfully Submitted Submitted by: Toni Holman, NCSA Administrative Secretary 8/13/2020 Approved by the NCSA Charter Council _______________________________________________________________________________________________________________________ LeeAnne Haglund, Board Chair Date _______________________________________________________________________________________________________________________ John Gilman, Board Secretary Date

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Nevada City School of the Arts Charter Governance Council

CGC Intensive Agenda Friday, September 18, 2020

1:00 p.m. – 4:00 p.m.

This meeting was held by teleconference pursuant to Executive Orders N-25-20 and N-29-20 via the Zoom meeting platform. Members of the public who wish to access this Board meeting were provide the link and passcode

Roll Call: Marin Bryars, LeeAnne Haglund, Lauren Hesterman, Meghan Archer, Laura LeBleu, Lauren, Meshawn Simmons, and Trisha Zakon , Guests: Mark Goehring, Columinate Intensive Presenter, Melissa Brokenshire , Holly Pettitt, and Toni Holman Absent: John Gilman Public Forum: None Plaudits: Melissa for great things on the budget, Toni for remaining calm when Holly is having a moment, the new board for showing such dedication already. Leanne for stepping up to be President. Action Items

1. Approve Agenda Moved: Lauren Hesterman 2nd: Meshawn Simmons Unanimous Assent

Intensive Agenda

1. Introductions: Mark discussed what the Intensive would cover and asked each attendee to introduced themselves and give a brief story about themselves. Break till 2:10 pm

2. Board Roles and Responsibilities The directors shared what they though the Boards roles and responsibilities were. Mark went over them in more detail.

3. Board Policies Mark explained the Policy Register and how they guide the board. Highlights included: Duty of Loyalty – Act in the school’s best interest Duty of Care – Show up. Be prepared. Ask Questions. Keep good records. Duty of Obedience – To the law, to the bylaws, and to the mission. You do not have to be an expert but need to show that you used the best information or the advice of an expert. Break till 3:15 pm

4. Review of Board Process and Resources Policy Register – Mark went over the Policy Register and explained how it is used. Boards have no authority to manage the school. They have a relationship with the School Director and help them do the job while staying within the limitations set by the Policy Register. Mark guided the board though the beginning of the DL vs Hybrid discussion. He reminded board members that big stuff has happened in the past and will happen again.

5. Parent Communication and Engagement Public Forum tip: Try not to build on public form. Just thank them for their contribution and let them know that the Director and or board will follow up.

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Adjournment 4:04 p.m. Respectfully Submitted Submitted by: Toni Holman, NCSA Administrative Secretary 9/18/2020 Approved by the NCSA Charter Council _______________________________________________________________________________________________________________________ LeeAnne Haglund, Board Chair Date _______________________________________________________________________________________________________________________ John Gilman, Board Secretary Date

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2020-21 Learning Continuity and Attendance Plan for Nevada City School of the Arts Page 1 of 16

Learning Continuity and Attendance Plan Template (2020–21)

The instructions for completing the Learning Continuity and Attendance Plan is available at https://www.cde.ca.gov/re/lc/documents/lrngcntntyatndncpln-instructions.docx.

Local Educational Agency (LEA) Name Contact Name and Title Email and Phone Nevada City School of the Arts Holly Ann Pettitt

Director director@ncsota.org (530) 273-7736 ext. 208

General Information

[A description of the impact the COVID-19 pandemic has had on the LEA and its community.]

On March 13th, NCSA announced a temporary school closure due to Covid 19. That following Monday, March 16th, NCSA provided educational home study packets to all 450 students. During that first week of school closure teachers and administration worked together to formulate a distance learning plan for all students going forward. Our LP consisted of paper and digital materials, giving students access to programs like iReady and Lexia. The school passed out over 100 chrome books to families and students to use at home. Over the following weeks teachers streamlined their Google Classrooms and Google Folders to present a single format for all grades allowing parents and students easier access to the necessary academic content. Teachers checked in with students regularly, offered weekly/daily Zoom meetings and created instructional videos to help students access their academics. In addition, all of our arts, music and electives teachers also participated in the distance learning program. The most major impact of the closure was student/parent overwhelm and concerns about student mental health. Three virtual town hall meetings were held to receive feedback about our DLP, as well as a survey to all families about how we could improve. We also provided a Town Hall so parents could ask questions of our Mental Health Providers about how to support their children emotionally.

Stakeholder Engagement

[A description of the efforts made to solicit stakeholder feedback.]

A school wide Family Survey was sent in July which resulted in 263 parent responses and 81 staff responses. We asked about internet connectivity, child care and sent a separate survey regarding lunches. The majority of parents (55%) requested that we begin the year with Distance Learning and the majority of teachers, 85% asked that we also begin with DL. The school director also sent an informational video and letter to all parents explaining the different options available to parents and students. A public Board Meeting via Zoom was held to

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receive further stakeholder input. Throughout this process the School Director has continued to have an open line of communication with both parents and staff in order to receive continued feedback.

[A description of the options provided for remote participation in public meetings and public hearings.]

All public meetings were available for participation both on-line and via phone. This plan was sent to stakeholders and heard during a public hearing and then subsequently voted on a week later.

[A summary of the feedback provided by specific stakeholder groups.]

Feedback collected demonstrated an overwhelming desire to begin in the Distance Learning model and then reassess in 4 weeks. Another survey was sent after 4 weeks to determine how parents and teachers felt Distance Learning was working and whether they felt comfortable moving to a hybrid model or if they preferred to stay with Distance Learning. While most parents felt Distance Learning was going very well, about half of the community wanted to remain in the Distance Learning model and half wanted to return to hybrid. The majority of staff wanted to stay with Distance Learning.

[A description of the aspects of the Learning Continuity and Attendance Plan that were influenced by specific stakeholder input.]

Many of the schools in Nevada County began with Distance Learning, as did NCSA, but most will be beginning with a Hybrid model at the end of October. Now that Nevada County is moving from the Red Tier to the Orange, many feel like it is safe to return to in-person instruction.

Continuity of Learning

In-Person Instructional Offerings

[A description of the actions the LEA will take to offer classroom-based instruction whenever possible, particularly for students who have experienced significant learning loss due to school closures in the 2019–2020 school year or are at a greater risk of experiencing learning loss due to future school closures.]

NCSA has committed to using distance learning as the primary mode of instruction until October 2020. This allows teachers and families to properly plan and develop routines. For the 2020-21 school year, Home School is also available. However, the goal is to return to in-person learning as soon as we are able to do so. While utilizing a distance learning model, students with special needs and those who need Internet will be offered time on campus. We are doing this to provide our at-risk students (homeless, foster youth, English learners, students with exceptional needs, and those demonstrating high levels of learning loss) an opportunity to receive one on one and small group support in a safe format. Cohorts will allow for contact

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tracing while providing personalized support and consistency for these students. Peer to Peer interactions (abiding by safety protocols) will further support student's social-emotional wellbeing as well as academic engagement. Our current reopening plan is to begin the Hybrid model at the end of October. School start and end times will be half days two days a week for each cohort per grade with 3 days of Distance Learning.

Actions Related to In-Person Instructional Offerings [additional rows and actions may be added as necessary] Description Total Funds Contributing Appropriate hand-sanitizer and COVID-19 screening supplies are placed at all entries to the campus. All utilized rooms will be supplied with disinfectant wipes, hand sanitizer, and no-touch trashcans. Additionally, extra face masks will be provided should a student or staff member forget or lose their face mask. Desk dividers or plexi glass barriers will be provided at high traffic locations. In addition, new windows & office doors have been installed at both receptionist locations. To accommodate moving to a hybrid program with students present, a new outdoor handwashing station has been installed for students to wash their hands before entering the buildings. All staff will be provided with COVID-19: How to Protect Yourself and Others, training aligned with the CA Dept of public Health Guidelines and school policy vis Safe Schools. The funding sources for PPE include CARES/LLMF and SB117. These resources were not purchased with LCFF, Supplemental and Concentration funds they are not considered "Contributing"

$20,087 X No

Staffing: To best support our Low-income, English learners, foster youth/homeless, and students with disabilities who may be at greater risk of learning loss, NCSA has retained Certificated and Classified Specialists including Counselor, Special Education teachers, Nurse, Mental Health, Intervention, Enrichment teachers, Instruction Assistants for teacher & student support, Classified administrative support and IT Technology support from Supplemental and/or Concentration (S & C) in addition to Special Education funds and Base LCFF funds with a primary goal of serving our unduplicated at-risk students and to close the achievement gap. The most important service the school can provide to reduce learning loss/trauma is qualified staff. This funding source and use is the rationale for the positive indication on 'Contributing'.

$3,155,141 X Yes

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Distance Learning Program

Continuity of Instruction

[A description of how the LEA will provide continuity of instruction during the school year to ensure pupils have access to a full curriculum of substantially similar quality regardless of the method of delivery, including the LEA’s plan for curriculum and instructional resources that will ensure instructional continuity for pupils if a transition between in-person instruction and distance learning is necessary.]

In order to ensure continuity of instruction throughout this year, teachers will provide direct instruction from their classrooms using a learning management system (Google Classroom) to provide materials, examples, and resources to all students. NCSA will continue to use the current curriculum as well as additional licenses for Lexia and iReady to support at home learning. Teachers will provide standards-based instruction throughout the week and follow that up with individual and group interactions that support Inquiry-Based learning opportunities. Students collected devices and school supplies while parents/students collected/submitted school documents. In order to ensure continuity of instruction throughout this year, teachers will provide scheduled live and/or direct instruction from their classrooms using a learning management system, Google Classroom and Zoom, to provide materials, examples, and resources to all students. NCSA placed careful consideration to the number of siblings and at-home work schedules within a family and teachers included office hours to address systems, process, and learning questions from students and/or parents. Art and Music continued to be offered to all grade levels through Live Zoom classes and pre-recorded videos. The same standards-aligned core curriculum will be used to develop distance learning lessons provided live on-line, recorded for reference, and offered as self-guided experiences. This will allow for a smooth transition between distance learning and face to face learning. The core curriculum and instructional resources utilized to ensure instructional continuity for students whether in-person or distance learning are the schools adopted curriculum. Core curriculum includes Math in Focus and Writing By Design, and iReady Math and Reading as well as Lexia for additional reading support. Additional materials include Khan Academy. Teachers will provide standards-based first instruction throughout the week and follow that up with individual and group interactions that support Inquiry-Based learning opportunities. Zoom will be used as the video software to ensure quality continuity for families, ensure all interactions are secure and provide robust teaching tools. Additional best practices for Distance Learning will be having time to work as a group, teacher presence, active learning such as robust discussions, hands-on exercises, and collaborative work and chunking content into smaller pieces, holding 'office hours', communicating smaller group memberships, careful monitoring of time, multimedia assignment options, and flexible pacing.

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Access to Devices and Connectivity

[A description of how the LEA will ensure access to devices and connectivity for all pupils to support distance learning.]

The administration surveyed NCSA families in order to determine both equipment and internet access needs. The information from those surveys informed our strategies to ensure accessibility for all students inclusive of equipment and internet access. In order to ensure all students have equal access TK-8, we have purchased and distributed additional Chromebook computers. When considering the availability of internet access the school took a two tiered approach. We have purchased 30 hotspots and pay for the monthly service, and we allow a limited number of students (40) to come to the school to receive support and use our internet. Teachers will continually monitor and document student attendance and participation with troubleshooting strategies implemented if any student faces distance learning challenges. Non-functioning equipment will be quickly 'traded-out' for functioning equipment. Access to support will be provided to families challenged with internet accessibility. This type of trouble shooting will be coordinated through phone calls or safe distance on-site visits. The challenging efforts to ensure connectivity to all students has been met at this time. The school understands that equipment and accessibility issues are an on-going reality and has the instructional technology staffing to maintain appropriate support. Most tech support can be provided through on-line chats or tutorials. In order to ensure internet safety for our students, the school will use iBoss through the high school for increase content filters while students are using personal networks. During the previous and current school years, teachers and principals contacted families by phone who were unable to access devices and connectivity. Materials were prepared for pick up at the school sites. In those rare cases where contact could not be made by phone or there was an inability to pick up materials, a home visit was done.

Pupil Participation and Progress

[A description of how the LEA will assess pupil progress through live contacts and synchronous instructional minutes, and a description of how the LEA will measure participation and time value of pupil work.]

Formal assessments of pupil progress will be done using Writing By Design, the Developmental Reading Assessment, Orton-Gillingham, and iReady reading and math assessments for the 2020-21 school year. Initial assessments will be completed by mid November, with a second round in February, and final in May. These three rounds will be immediately followed by teams assessing the data and using it to implement intervention protocols. These assessments may be conducted during Distance Learning in real-time as a teacher is present, can see and support students testing, and redirect and clarify in real time. This may be referred to as synchronous instructional time. Some assessments may be assigned so that students may access them outside of the the usual school hours. This may be referred to as asynchronous instructional time because there is a time lag between live instruction and student utilization of the material. Instructional minutes were communicated to staff and parents via tables and time schedules. Pupil attendance will be verified daily and documented in Synergy, our student information system. Absences must be reported as excused or unexcused. As part of SB98 every teacher will complete a Combined Daily Participation and Weekly Engagement report. This daily/weekly report and class schedules along with the Synergy attendance, will be certified by the teacher and maintained as an official record of evidence to meet the laws of compulsory education, chronic absenteeism/intervention and fiscal accounting to auditors.

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In order to ensure student engagement we will report a summary of assignments/assessments, the instructional/assignment delivery method, and report on daily participation for in-person instruction, personal contact, assigned work submission/assessment completion and other. The credit/No Credit code will be used for students with unique learning needs as confirmed within an IEP or 504 written plan that may include student learning modifications. These reports will be confidential in nature and may be reviewed by administration, attendance staff and auditors. Additionally, teachers will be using a variety of tools, including Zoom, to virtually engage families via audio and video communication. The schools' learning management system (Google Classroom & Synergy) will be used to manage student work completion, and standards mastery. Zoom and learning management systems combined will support teacher to student interaction, student to student interaction, and provide resources for independent work and learning. Teachers will develop plans for multiple formats of instruction including in-person, video, auditory, interactive, pre-recorded lessons, small group check-in and support opportunities, and engaging student driven learning opportunities. These interactions can also be recorded through Zoom allowing students to use these recordings as a resource and provide further documentation of student engagement.

Distance Learning Professional Development

[A description of the professional development and resources that will be provided to staff to support the distance learning program, including technological support.]

A wide variety of professional development opportunities have been offered to staff, allowing them to choose those that best suited their needs. A Google Classroom / Distance Learning summer Academy offered through the county included sessions around all content areas, implementing assessments online. In August, additional professional development opportunities were offered including Project Based Learning class, Google Classroom videos, Zoom tutorials, and Distance Learning Strategies. In addition, Professional Development for all staff around safety expectations and practices, anti-bullying training, sexual harassment prevention, suicide prevention, Child Abuse reporting occurs through October via our SafeSchools platform. Professional Development will occur in varied formats and adhere to the best practices for safe social distancing when live/in- person meetings occur. Technological support from the school has been and will continue to be available to staff for successful implementation of distance learning. Professional collaboration often resolves the most common tech issues followed by site based IT support. During the weekly site-based professional collaboration times staff are afforded time to clarify confusions and work through challenges.

Staff Roles and Responsibilities

[A description of the new roles and responsibilities of affected staff as a result of COVID-19.]

All staff are required to work from campus daily. By providing instruction and support from their classrooms teachers are able to ensure technological support as needed, appropriate resources, and a more consistent environment allowing for transition from distance learning to face to face instruction as quickly as possible. The role of the teaching staff has shifted to some degree around the amount of technology used during their instruction and how they engage students. As NCSA was already a technology-forward school, many of these strategies and learning opportunities were already in place. However, teachers will have additional challenges around keeping students engaged long

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term when the social interaction portion of the classroom environment is significantly reduced. There has been a notable increase in required reporting documentation as evidenced by the Combined Daily Participation and Weekly Engagement Template. Credentialed specialists have worked diligently to ensure adequate and appropriate instruction and resources for at-risk students and students with special needs. The pandemic forced some shifting of the placement of our specialists to align to student needs. Qualifying assessments will be conducted through a new lens. Specialists are refining the use and analysis of parent/guardian surveys in this new environment. NCSA does have some families who have requested a home-school option. In these situations we identified one staff member to oversee these students. This will allow for less impact overall on teachers and encourage the building of relationships between those teachers and families.

Supports for Pupils with Unique Needs

[A description of the additional supports the LEA will provide during distance learning to assist pupils with unique needs, including English learners, pupils with exceptional needs served across the full continuum of placements, pupils in foster care, and pupils who are experiencing homelessness.]

Multi-tiered Systems of Support (MTSS) integrated intervention strategies have been developed for all of our students, noting specifically those with unique and exceptional needs. Many of these supports cross over special populations while still accounting for individual needs on a case by case basis. Our supports are inclusive and fluid to deter student labeling and sorting. The greater the learning challenge the greater the supports provided. Supports come in many formats. They may be a one time lesson or a long term individualized plan developed by a team. The school's ELD coordinator will ensure the classroom teacher has the most current language development data and strategies for growth. Another layer of support within our MTSS is positive attendance and engagement in learning. The school site has staff dedicated to monitoring student needs. Our Attendance, participation and engagement system has three distinct tiers of support. Tier one level of support is for the student who is missing 5-9% of school days for any reason. Staff works to maintain an engaging climate, a positive relationship with both student and the family, education about the impact of absences on achievement, chronic absence data monitoring, celebration of good or improved attendance and the identification and resolution of common barriers. Tier two level of support is focused on students who are absent between 10-19% of the school days for any reason because they are considered to have moderate chronic absence and would benefit from more individualized supports. These may come in the form of personalized early outreach by more than the classroom teacher, an action plan-possibly via SST-to address barriers and increase engagement through incentives and/or connection with a caring mentor.

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Tier three level of supports are for students missing 20% or more of school because they have severe chronic absence. Tier 3 attendance supports are even more individualized and will be coordinated between the school and an interagency response which may result in legal intervention as a last resort. Each teacher will receive information indicating students with unique needs categories (Foster, Homeless, English Language Learner, Exceptional Needs). Teachers and/or Specialists will schedule one-on-one and/or small group sessions with these students to provide necessary supplemental academic support which will build foundational skills and address serious learning loss. As allowable by the Health Department students will meet in person with their teachers or specialist (one-on-one and in small groups). This personal contact will support learning needs while further building relationships and addressing social-emotional learning (SEL) needs. NCSA understands that students must feel safe and as though they belong before they are able to access learning. Students who are more than one year behind in progress will meet at least twice weekly, while those less than one year behind will meet once weekly. Supports and frequency of delivery will be adapted as necessary. Students with exceptional needs may also benefit from curriculum such as 'Trauma-informed Compassionate Classrooms" or "Co-regulation for young children". People experience increased anxiety around change. Social stories and a gradual release process will be incorporated in transitions for specific students. Teacher specialists will support some general education teachers in distance learning and pull out one or a small group of students for front loading or reteaching as needed. Another change is having specialized credentialed staff meet families at school for one-on-one instruction. Social-emotional instructional support was provided through-out the entire summer by our qualified specialists to our highest need students, as a means of reducing learning loss and anxiety. Many credentialed staff have noted their roles are much more intrusive because they are virtually "in" the students homes or participating in home visits/instruction. Positive outcomes include deeper and more meaningful conversations in many situations and more personal relationship development. These positive outcomes are beneficial as specialized teachers create distance learning plans aligned to individualized goals. To maintain this high level of social emotional learning support the special education department works with general education teachers on strategies to implement for at risk students. Specialized intervention and special needs curriculum and resources are implemented as needed starting with Universal Design Learning and English language development tools aligned within the standards based curriculum. We recognize that some students, particularly the Low-income, English learner, foster, homeless or those with a disability or unique need, may experience additional mental health or social-emotional challenges during this time, due to isolation, lack of resources, or lack of support at home. The School Psychologists and Counselors will also be connecting with families (by phone, virtually, and in person) to ensure individual needs are being met. Instructional Aides will be used to ensure our students with unique needs have reliable adult relationships, through focused and intentional support time.

Actions related to the Distance Learning Program [additional rows and actions may be added as necessary] Description Total Funds Contributing Synergy (NCSA's Student Information System) ParentVUE portal & Parent Square (software platform for school-to-home communication). This system allows students and parents to

$22,325 X Yes

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Description Total Funds Contributing monitor assignment progress and completion along with grades. LCFF, supplemental and concentration funds are being utilized for these programs and are considered 'Contributing'. Instruction: NCSA planned to purchase iReady licenses for increased support and improved services for the unduplicated student group through additional math support utilizing Title I funds and is considered 'Contributing'. Instruction: Additional instructional software licenses were purchased for iReady, Lexia, Kahoot, Edpuzzle, additional audiobooks/ebooks and digital science world subscriptions have been provided to support teachers in providing additional online learning resources to students. CARES/LLMF funds have been used for these expenses and are considered not 'Contributing'. Access: Curriculum and Instruction: To principally support our unduplicated student groups and students with disabilities who may be at greater risk of learning loss due to the COVID-19 pandemic, NCSA will provide additional computers to ensure 1-1 computer access for all students and principally for these student groups. Technology infrastructure, content filtering, hot spot wireless accessibility devices and additional tech devices were purchased to support seamless instruction, accessibility and engagement using CARES/LLMF funding therefore it in noted as not Contributing to increased and improved services for the unduplicated student group. Furthermore, a tech center have been renovated and made available to students in need. Additional instructional aides have been hired to support student learning & ensure connection to online access. Participation: Zoom video conferencing software, supports all required filtering for a K-12 environment, is secure to protect our students, and robust to offer expanded instructional opportunities for our teachers. Additional licenses have been purchased using LLM funds from the State, therefore are not 'Contributing'. Professional Development: Eight (8) teacher days were provided for multiple distance learning trainings including google classroom, online classroom management, Project Based Learning via online instruction, Distance Learning Playbook Training and team meetings to collaborate were provided using CARES/LLMF funding and are not considered 'Contributing'.

$414,506 X No

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Description Total Funds Contributing Supports for pupils with unique needs: NCSA has renovated a portion of building 9 to support a student tech center for those that have no internet access or are not able to engage in online learning without the supervision. We have hired additional instructional assistants to provided one-on-one in-person support. These assistants are in direct communication with credentialed teachers to ensure that individual needs are being met. CARES/LLMF funds has been used to support this program and is considered not 'Contributing'.

Pupil Learning Loss

[A description of how the LEA will address pupil learning loss that results from COVID-19 during the 2019–2020 and 2020–21 school years, including how the LEA will assess pupils to measure learning status, particularly in the areas of English language arts, English language development, and mathematics.]

All students will be assessed by November using School wide Benchmark assessments which will be repeated in February and again in May. Analysis from these assessments will be used to implement the strategies to support students.

Pupil Learning Loss Strategies

[A description of the actions and strategies the LEA will use to address learning loss and accelerate learning progress for pupils, as needed, including how these strategies differ for pupils who are English learners; low-income; foster youth; pupils with exceptional needs; and pupils experiencing homelessness.]

Once assessment data have been analyzed, teachers will develop a list of at-risk students that will need intervention with an intervention teacher or classroom teacher to address the deficiency. If it is a deficiency across the entire grade level, then those skills will be taught during the distance education live instruction. Teachers will be required to monitor and reassess those deficient skills on an on-going basis and re-evaluate intervention students as well as whether the skill needs to be addressed during live instruction. Specific intervention strategies include; small-group online instruction for math, reading, and writing, and in-person small-group instruction for math, reading, and writing. Strategies for students with an IEP or Section 504 Plan include team planning for accommodations and modifications that are realigned and reframed for continuity between Distance Learning and face to face instruction, utilizing the accessibility features built into most LMS systems, using heading styles which allow screen reader software to navigate from section to section. Additional

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strategies include use of font, size, and text formatting to distinguish between items. Ensuring no information is conveyed solely by color or sound. When possible teachers will enable tool tips and provide transcripts of video or audio. When linking external videos, teachers may activate the closed caption feature and implement cues such as 'click here' or 'read more'. Best practice indicates that teachers should start by leveraging some of the resources already in use during face to face instruction. Upon a return to face to face instructional strategies, we will use direct instruction in whole-class settings, and small-group instruction to address learning gaps. In addition we will utilize tech-based independent learning tools and teacher-produced video lessons while integrating students into in-class small groups for all students' intervention needs. These strategies will be used for all students, while continuously monitoring our students with unique needs who may need varied, or additional support as mentioned earlier. NCSA will provide Special Education and related services with accommodations as necessary to ensure an IEP can be implemented in a Distance Learning environment.

Effectiveness of Implemented Pupil Learning Loss Strategies

[A description of how the effectiveness of the services or supports provided to address learning loss will be measured.]

As described earlier, school wide assessments will be used as benchmarking systems. This also allows for intermittent or as needed assessment to ensure that strategies were productive and the student is making progress. Growth targets will be set for individual students based on individualized needs and abilities. Areas of focus will be English Language Arts, English language acquisition and mathematics.

Actions to Address Pupil Learning Loss [additional rows and actions may be added as necessary] Description Total Funds Contributing Additional Staffing/Virtual Tutoring: To best support the Low-income, English learner, homeless/foster, at-risk and student with disabilities, who may be at greater risk of learning loss due to the COVID-19 pandemic, NCSA may provide additional one-on-one or small group cohort academic support from certificated and/or classified staff. This support would come from funding already stated previous through LCFF, supplemental and concentration and Special Education funding. Title I and SRSA/REAP funding is used for two certificated math and reading intervention teachers, previously stated.

X Yes

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2020-21 Learning Continuity and Attendance Plan for Nevada City School of the Arts Page 12 of 16

Mental Health and Social and Emotional Well-Being

[A description of how the LEA will monitor and support mental health and social and emotional well-being of pupils and staff during the school year, including the professional development and resources that will be provided to pupils and staff to address trauma and other impacts of COVID-19 on the school community.]

Stakeholders will continue to receive updates on COVID-19 and safe resource references that are available beyond the school including from Nevada County and the State Departments of Health and Education. NCSA will continue to utilize Teacher and/or parent referral for specific or individual needs while maintaining a sharp awareness of all of our students. Students who were previously receiving services will continue with those opportunities. With an awareness of significant stressors due to changes, the School Psychologist will proactively check in with teachers to obtain recommendations for students rather than use a passive communication. They will then set up a schedule to work with these students/families to develop groups who need support with social skills and individual counseling (as deemed necessary). Group and individual sessions will occur weekly with behaviorist or psychologist, using video-based tools, phone conversations, and in- person meetings as allowed. To address positive mental health for all students, Mindfulness and Positive Discipline lessons will happen weekly. Again where allowed, static groups of learners will come for in-person instruction and technology access at the school site. In addition, we will provide enrichment opportunities for students on campus, such as music, art, electives, etc. as we are able to do so. Once we return to seat-based instruction, the Counselor and Psychologists will continue with groups and class lessons. Individual sessions needs will be determined by the provider. Social-Emotional Learning lessons will occur monthly with behaviorist or psychologist and group or individual sessions will occur weekly with counselor or psychologists. At this point meetings will be in person or for those students remaining on home-school virtually.

Pupil and Family Engagement and Outreach

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2020-21 Learning Continuity and Attendance Plan for Nevada City School of the Arts Page 13 of 16

[A description of pupil engagement and outreach, including the procedures for tiered reengagement strategies for pupils who are absent from distance learning and how the LEA will provide outreach to pupils and their parents or guardians, including in languages other than English, when pupils are not meeting compulsory education requirements, or if the LEA determines the pupil is not engaging in instruction and is at risk of learning loss.]

Prior to the start of the 2020-2021 school year, the school surveyed families to learn about their needs and challenges and which model of learning they preferred. The board also school held a public forum for families to discuss plans and expectations. That forum was then followed up with a variety of contacts with families to answer questions and provide further details. School staff is required to regularly communicate with parents/guardians regarding a student’s academic progress. As a part of our MTSS tiered process, our school staff is required to ensure that a weekly engagement record is completed for each student documenting synchronous or asynchronous instruction for each whole or partial day of distance learning, verifying daily participation, and tracking assignments. Tier 1 requires that all teachers encourage good attendance and participation by all students, establish a positive culture, provide large group instruction, small group, and one on one learning pod opportunities to ensure appropriate academic support and universal access to English language arts, math, science, history, art and music. Those opportunities will also be used to address the need for Tier 2 support due to the lack of engagement and completion of expectations. These students are often chronically absent for about 10% of the school year. Teachers will host office hours to provide varied opportunities for families and students to talk through concerns they may not feel comfortable addressing in larger settings. Additional Tier 2 strategies include establishing adult mentors to enhance positive relationships, Check-in/Check-out, establishing a written attendance agreement between the family and school; or embedding attendance goals in the written 504 plan or IEP plan for students with disabilities. Specialized staff will shift to areas of need. In Tier 3, students who are identified as not engaging due to a chronic absentee rate of about 20% will trigger a series of additional supports including Principal directed contact (phone, online, or in-person), and with family support, student re-assignment to an on-campus extensive learning opportunity (one-on-one or small group); the coordination of outside agencies for health, housing or social service issues with McKinney-Vento rules in mind; or for school refusal a team approach to cognitive behavioral therapy. NCSA will review Attendance strategies by adopting the Attendance Works: Attendance Playbook Smart Strategies for Reducing Chronic Absenteeism in the COVID Era by Phyllis Jordan. The school has begun developing teams to target those students who are unengaged or not attending as required. These teams will work collectively to build relationships, determine underlying reasons for the lack of engagement on part of the student(s), and develop individual plans for re-engagement based on their individual needs. We will continue to use our Student Attendance and Review Board (SARB) policy and processes.

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2020-21 Learning Continuity and Attendance Plan for Nevada City School of the Arts Page 14 of 16

School Nutrition

[A description of how the LEA will provide nutritionally adequate meals for all pupils, including those students who are eligible for free or reduced-price meals, when pupils are participating in both in-person instruction and distance learning, as applicable.]

We are offering two different drive-thru services per week. Families choose from a mid afternoon service at NCSA on Tuesdays between 12-1:30, or late afternoon/early evening service at centrally-located BriarPatch Coop on Thursdays between 3:30-5:30. Each distribution is of 5 breakfasts and 5 lunches per week. We will continue this model of service even if a transition is made to hybrid education with some students coming to school for two half days each week. Students qualifying for free or reduced meals have had multiple points of contact for outreach to encourage families to participate in our meal program this year through the National School Lunch Program and the School Breakfast Program.

Additional Actions to Implement the Learning Continuity Plan [additional rows and actions may be added as necessary] Section Description Total Funds Contributing

Mental Health and Social and Emotional Well-Being

Data suggests that the unduplicated student groups; Low-income, English learners, foster youth, and students with special needs are at greater risk for disengagement and emotional stressors during the COVID-19 pandemic. Counselors, interventionists, a nurse and other qualified staff will provide unduplicated youth with increased services in social-emotional supports, connectivity, mentoring, and ongoing monitoring of success through a multi-tiered system of support. This action will increase connectivity and a feeling of belonging so that student's basic needs are met and will be successful behaviorally and academically. Funds are principally directed at the unduplicated student group and are

X Yes

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Section Description Total Funds Contributing

previously noted in the LCP section "Actions Related to In- Person Instructional Offerings" as funded by Supplemental and/or Concentration grants to increase and/or improve services to these students. Additionally, Special Education funding is also used for mental health counselors, school psychologist and nursing services.

Increased or Improved Services for Foster Youth, English Learners, and Low-Income Students

Percentage to Increase or Improve Services Increased Apportionment based on the Enrollment of Foster Youth, English Learners, and Low-Income students

9.75% $341,081

Required Descriptions

[For the actions being provided to an entire school, or across the entire school district or county office of education (COE), an explanation of (1) how the needs of foster youth, English learners, and low-income students were considered first, and (2) how these actions are effective in meeting the needs of these students.]

The dollar amount listed as the Increased Apportionment is from NCSA's 45 day budget revise 8/13/20. The supporting details required in this prompt are unique to each action/service included in this plan. Each "contributing" action/service located in this plan contains the required explanation for how it is principally directed and effective in meeting the needs of unduplicated students. Also, every "contributing" action is designed to support the identified group's needs in order to close equity and achievement gaps and accelerate learning in response to the COVID-19 pandemic. All actions/services identified as "contributing" were developed after conducting a comprehensive needs assessments with meaningful input from our stakeholder groups.

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The percentage to increase or improve services has been calculated at 9.75% using the FCMAT Calculator. By directing all the supplemental and concentration funding toward actions principally directed toward our unduplicated students, NCSA has increased or improved services by at least the percentage calculated above as compared to the services provided for all students. Therefore, NCSA has demonstrated that it has met the minimum proportionality by expending $342,000 on actions and/or services principally directed towards the unduplicated student population. These actions are found both in this plan and in other plans. In addition to the actions/services described in this plan as "contributing", the following narrative describes other actions/services that contribute towards meeting the increased or improved services requirement: Special Education Teachers and Instructional Aides will participate in General Education on-line lessons in order to support all our students with a focus on those with unique needs. This will allow for common understanding of the expectations, the ability to break off into a private group away from the whole group, and have students float in and out of small group sessions as needed; in addition, small groups will be established to provide additional instruction and support through Zoom, phone, and in person opportunities. Direct outreach to parents and families both preventively and when there are concerns will support quick identification and appropriate additional support(s). Home visits will be done when necessary; the school has developed a new referral form and process including information around mental health screening and support; The Specialists and Support team will provide resources and tools for specific relevant issues for teachers to use with individual students and families. Specific meetings and trainings will be held as needed to quickly address gaps and develop plans to support our at-risk students; for our English Learner population, our School Director will personally reach out to appropriate teachers to ensure they have a grasp of the curriculum to be used and provide strategies for the teacher to differentiate ELD instruction. Where appropriate, Instructional Aides will be used to specifically support those students in on-line environments to ensure they understand the material being presented. Information will be provided in the students' home language to provide clarity where needed, and regular monitoring by the students' primary teacher will ensure every student receives adequate and appropriate levels of support; and for all of our at risk students, opportunities will be created for them to come to campus, to ensure there is a safe, healthy, learning environment available. A determination of the frequency and length of time will be made based on the situation. This may include a safe, supervised location to complete school work, obtain meals, have access to the internet, or obtain instructional or social emotional support.

[A description of how services for foster youth, English learners, and low-income students are being increased or improved by the percentage required.]

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1

School Director FYI Report September 24, 2020 This report details highlights of the month, operational achievements and items that the

Board may like to know and helps to satisfy compliance with our B-6 Communication to the

Board policy as well as indicates progress toward our Ends. It is organized by the following:

1. Relevant financial information. 2. School level issues that help the board see the big picture. 3. Public events (activities and gatherings both on and off premises) of a nature

that may affect the perception of the School in the community. 4. Internal and external changes like significant modifications to the normal

pattern of school business. 5. Progress towards Ends Policies and LCAP

Plaudits ▪ Emma - for her tenacity in following up with our health screening protocols and for

being available to help with a bunch of mini-projects. ▪ To the teachers for their excellent work on Distance learning - see below regarding

survey results. ▪ To Kim Baily, Joseph Holman, Rob Glanz, Seana Seandera, Becky Noto, Ivy Gerken,

and Courtney Craft for supporting 40 students with their distance learning in

building 9 - they have helped create equitable access for many students.

Financial Information ▪ We have finally closed and received funds for the 55-acre parcel! After all was said

and done we received $441,011.70! This will certainly help our cash flow.

▪ Unaudited Actuals are on the agenda.

Facilities Update

▪ Permit Extension - we had to file for an extension of our facility use permit. The constructions documents were reviewed by the county and all the plan check

comments were addressed by Siteline Architecture. One area of concern is about

the playground. Because our playground was never permitted (I can give this new

board details of why at the meeting), they cannot permit the playground structures until they are up to code OR they need to be removed. We have contracted with

Linchpin Structural Engineering to see if they can do an analysis that confirms the

structures are up to code or create a plan of how to bring them up to code. I will

continue to update the board about this issue.

▪ The new transformer for building 9 will be finalized Tuesday, September 22! This

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2

has been a year-long project that will hopefully save us a great deal in energy costs

in building 9. In addition, it will allow us to accurately meter each tenant’s energy usage in each part of the building so we can charge them the correct amount for

their lease.

▪ Site Protection Plan -

o We are working on creating special window screens for building 3. The windows are crank handle and don’t currently have screens on them. Since

air circulation is essential if we begin the hybrid model, we need to be able to

open the windows in the classrooms for better airflow without also allowing

in multiple insects. o Both UC and LC offices have opening windows in order to limit exposure to

staff and students.

o We are also looking at installing UV lights or bi-polar ionization generators to

reduce the chances of viruses moving from room-to-room via our HVAC

systems. Bi-polar ionization generators emit positive and negative ions,

creating a plasma region that actively purifies the supply air, killing mold,

bacteria and viruses in the coil an living space. The ionization process also reduces allergens, smoke and static electricity, as well as controlling odors

(cooking, pet, VOCs) and other particles in the air without creating ozone or

any harmful byproducts. These are MUCH cheaper than the UV filter lights, so

we are researching them to be sure they actually work. ▪ The CalFire Fuel Reduction program in partnership with Sierra Streams has written

a grant that would fund fire mitigation or repair fire damages in our entire

neighborhood. They would come out to develop forest management plans, complete

environmental permitting requirements, and design a community-driven forest

management toolkit for school and private properties within the northern Sierra

Nevada foothills. SSI’s planned mixed treatment demonstration plots will provide

an invaluable tool for our students and local community members to see what forest management treatments are available for managing local landscapes for increased

climate resilience, long term ecological integrity, and reduced likelihood of

catastrophic wildfire. Nevada City School of the Arts has a history of working

directly with CalFire to implement mixed fuels reduction treatments on school grounds, and hopes to leverage this partnership with SSI to treat larger areas in

ecologically-informed ways.

▪ Former parent Erik Rickle, from Infinity Energy, came to review our energy usage and will be submitting a proposal next month for Solar Panels. If we did switch to

solar, aside from saving money, we may be able to invest in battery back-ups for

every building which could allow us to stay open during PSPS outages.

School Wide Issues

▪ Hybrid v DL - Slideshow Presentation at the meeting. Here’s a breakdown of the

numbers:

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3

o Overall Score “How’s Distance Learning Going for You?”- 3.3 (average)

o 373 Surveys submitted (not including a lot of duplicates) o 427 students - minus Home Study = 395 94% return (we are calling all

families who did not submit one).

o 191 votes in favor of Hybrid (51%)

o 182 votes in favor of DL (49) o Teachers and Staff - 19 said Hybrid (37%) (with reservations) 32 want

Distance Learning (62%)

Events ▪ Read-A-Thon is coming in November!

Arts Based Choice for Education

▪ Artists and teachers are working together to create integration units. While we have

tried to do this in different ways over the last two years, this year seems to be

different because teachers have more time to collaborate together on Wednesdays.

This has allowed them the opportunity to connect on a deeper level. The result should be expanded lessons in art and music for next year.

Academic, Arts & Social Emotional Achievement

▪ Emma and Jenn went through each survey and called all the parents who either did not complete it or who gave a score for unsatisfactory to better understand what

support we could offer those families. We had to leave a lot of messages, so I will be

able to report on this at the meeting.

Safe, Respectful and Equitable Conditions for Learning and Working

▪ We continue to serve students without internet access at building 9. We have had to

hire additional staff to support the students. ▪ We have ordered 10 more additional Hotspots in order to support at home access

for those families.

▪ I think we should offer more students time on campus - I am in discussion with

teachers about how best to do this.

Contributor and Collaborator to the Greater Community

▪ Nothing to Report at this time

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Cash Basis Sunday, September 20, 2020 01:56 PM GMT-07:00 1/1

Nevada City School of the ArtsBUDGET VS. ACTUALS: 2020-21 ADOPTED BUDGET - FY21 P&L CLASSES

July 2020 - June 2021

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

Income

8000 Revenue - State 207,106.00 3,494,466.00 -3,287,360.00 5.93 %

8100 Federal Revenue 249,835.00 -249,835.00

8300 Other State Revenues 26,238.13 727,215.22 -700,977.09 3.61 %

8600 Other Local Revenue 719,700.01 645,192.00 74,508.01 111.55 %

Unapplied Cash Payment Revenue 482,378.90 482,378.90

Uncategorized Revenue 250,000.00 -250,000.00

Total Income $1,435,423.04 $5,366,708.22 $ -3,931,285.18 26.75 %

GROSS PROFIT $1,435,423.04 $5,366,708.22 $ -3,931,285.18 26.75 %

Expenses

1000 Certificated Salaries 141,575.46 1,416,837.00 -1,275,261.54 9.99 %

2000 Classified Salaries 159,607.51 1,522,954.00 -1,363,346.49 10.48 %

3000 Employee Benefits 95,550.34 389,927.00 -294,376.66 24.50 %

4000 Books & Supplies 97,778.81 145,170.00 -47,391.19 67.35 %

5000 Services & Other Operating Expenses 469,746.98 1,550,163.00 -1,080,416.02 30.30 %

7000 Other Outflows

7438 Long term debt - Interest Land 14,935.36 14,935.36

Total 7000 Other Outflows 14,935.36 14,935.36

Unapplied Cash Bill Payment Expenditure 0.00 0.00

Total Expenses $979,194.46 $5,025,051.00 $ -4,045,856.54 19.49 %

NET OPERATING INCOME $456,228.58 $341,657.22 $114,571.36 133.53 %

NET INCOME $456,228.58 $341,657.22 $114,571.36 133.53 %

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Cash Basis Sunday, September 20, 2020 01:57 PM GMT-07:00 1/7

Nevada City School of the ArtsBUDGET VS. ACTUALS: 2020-21 ADOPTED BUDGET - FY21 P&L CLASSES

July 2020 - June 2021

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

Income

8000 Revenue - State

8011 Charter Schools General Purpose Entitlement - State Aid 207,106.00 2,132,911.00 -1,925,805.00 9.71 %

8012 Education Protection Account Entitlement 525,214.00 -525,214.00

8096 Charter Schools in Lieu of Property Taxes 836,341.00 -836,341.00

Total 8000 Revenue - State 207,106.00 3,494,466.00 -3,287,360.00 5.93 %

8100 Federal Revenue

8181 Special Education - Entitlement 70,851.00 -70,851.00

8220 Child Nutrition - Federal 27,642.00 -27,642.00

8290 Every Student Succeeds Act (ESSA) 149,542.00 -149,542.00

8299 All Other Federal Revenue 1,800.00 -1,800.00

Total 8100 Federal Revenue 249,835.00 -249,835.00

8300 Other State Revenues

8380 Special Ed 26,216.00 228,031.00 -201,815.00 11.50 %

8520 Child Nutrition - State 2,146.00 -2,146.00

8545 School Facilities Apportionments 379,780.00 -379,780.00

8550 Mandated Cost Reimbursements 7,087.88 -7,087.88

8560 State Lottery Revenue 22.13 86,305.34 -86,283.21 0.03 %

8590 All Other State Revenue 23,865.00 -23,865.00

Total 8300 Other State Revenues 26,238.13 727,215.22 -700,977.09 3.61 %

8600 Other Local Revenue

8634 Food Service Sales 44,000.00 -44,000.00

8650 Leases and Rentals 375.00 375.00

8650-01 Building 1 6,096.00 6,096.00

8650-04 Pratschner Lease 500.00 500.00

8650-05 Building 5 Lease 9,502.04 9,502.04

8650-06 Hardcore Construction Lease 10,800.00 10,800.00

8650-11 Cell Tower Lease 7,760.13 7,760.13

8650-12 Bldg 12 Lease - Caretaker Residence 2,400.00 2,400.00

8650-9A Building 9 - Suite A 525.00 525.00

8650-9B Building 9 - Suite B 950.00 950.00

8650-9C Curious Forge Lease 6,036.87 6,036.87

8650-9D Building 9 - Suite D 180.00 180.00

8650-9L SK Lindsey Lease 350.00 350.00

8650-9S Cosmic Shark Lease 1,080.00 1,080.00

8650-9T Building 9 - Storage 1,725.00 1,725.00

8650-9Z Bldg 9 - Room 215 220.00 220.00

8650-H1 Building 9 - Suite H1 430.00 430.00

8650-PL Parking Lot 2,000.00 2,000.00

8650-SC Studio C 1,050.00 1,050.00

Total 8650 Leases and Rentals 51,980.04 51,980.04

8660 Interest 0.20 300.00 -299.80 0.07 %

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TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

8676 After School Program Revenue 3,165.75 284,000.00 -280,834.25 1.11 %

8676-01 After School Program Write- Off -0.25 -0.25

Total 8676 After School Program Revenue 3,165.50 284,000.00 -280,834.50 1.11 %

8693 Field Trips

8693-37 1st Grade Field Studies 40.00 40.00

8693-01 1st Grade Scholarships -20.00 -20.00

Total 8693-37 1st Grade Field Studies 20.00 20.00

8693-39 3rd Grade Field Studies -39.00 -39.00

8693-40 4th Grade Field Studies -5.00 -5.00

8693-41 5th Grade Field Studies 310.00 310.00

8693-42 6th Grade Field Studies -188.00 -188.00

8693-43 7th Grade Field Studies 637.00 637.00

8693-07 7th Grade Scholarships -152.00 -152.00

Total 8693-43 7th Grade Field Studies 485.00 485.00

8693-44 8th Grade Field Studies 1,632.00 1,632.00

8693-08 8th Grade Scholarships -208.00 -208.00

Total 8693-44 8th Grade Field Studies 1,424.00 1,424.00

8693-45 4/5 Field Studies 335.00 335.00

8693-99 Field Studies Write-offs -2,297.00 -2,297.00

Total 8693 Field Trips 45.00 45.00

8702 3/4/5 Performances 1,000.00 -1,000.00

8703 Artistic Showcase Revenue 6,000.00 -6,000.00

8704 Yearbook Revenue 4,000.00 -4,000.00

8705 Instrument Rentals 362.50 362.50

8710 LLC Payment for Services 152,592.00 -152,592.00

8802 Donations - Grants 3,500.00 -3,500.00

8804 Fundraising - AGC

8804-19 AGC 2018-19 40.00 40.00

8804-20 AGC 2019-20 5,029.00 5,029.00

8804-21 AGC 2020-21 100,000.00 -100,000.00

Total 8804 Fundraising - AGC 5,069.00 100,000.00 -94,931.00 5.07 %

8806 Credit Card Rebates 176.22 1,800.00 -1,623.78 9.79 %

8811 AMOT

8811-02 Small Misc Fundraisers 212.75 2,000.00 -1,787.25 10.64 %

8811-03 Read a Thon 20,000.00 -20,000.00

Total 8811 AMOT 212.75 22,000.00 -21,787.25 0.97 %

8812 Free Money 791.98 6,000.00 -5,208.02 13.20 %

8813 Jogathon 20,000.00 -20,000.00

8816 Farm to School Funds 3,000.00 3,000.00

8953 Proceeds from Disposal of Capital Assets 654,896.82 654,896.82

Total 8600 Other Local Revenue 719,700.01 645,192.00 74,508.01 111.55 %

Unapplied Cash Payment Revenue 482,378.90 482,378.90

Uncategorized Revenue 250,000.00 -250,000.00

Total Income $1,435,423.04 $5,366,708.22 $ -3,931,285.18 26.75 %

GROSS PROFIT $1,435,423.04 $5,366,708.22 $ -3,931,285.18 26.75 %

Expenses

1000 Certificated Salaries

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TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

1100 Teachers Salaries 105,364.48 1,107,880.00 -1,002,515.52 9.51 %

1101 Teacher - Stipends 458.10 5,698.00 -5,239.90 8.04 %

1102 Reading Specialist 5,232.96 53,606.00 -48,373.04 9.76 %

1103 Teacher - Substitute Pay 25,000.00 -25,000.00

1105 Math Intervention Specialist 4,646.06 18,295.00 -13,648.94 25.40 %

Total 1100 Teachers Salaries 115,701.60 1,210,479.00 -1,094,777.40 9.56 %

1200 School Nurse 1,055.72 21,074.00 -20,018.28 5.01 %

1300 Certificated Admin Salaries 24,818.14 185,284.00 -160,465.86 13.39 %

Total 1000 Certificated Salaries 141,575.46 1,416,837.00 -1,275,261.54 9.99 %

2000 Classified Salaries

2100 Classified - Instructional Aide 10,915.96 124,072.00 -113,156.04 8.80 %

2103 Classified - Paraprofessional 3,296.43 163,222.00 -159,925.57 2.02 %

2200 Classified - Art/Movement/Music 23,877.25 286,851.00 -262,973.75 8.32 %

2203 Classified - Electives 66.09 92,561.00 -92,494.91 0.07 %

2300 Classified - Admin Salaries 13,348.24 50,746.00 -37,397.76 26.30 %

2304 Special Ed - Transportation 73,286.00 -73,286.00

2400 Classified - Clerical & Office 50,439.35 247,775.00 -197,335.65 20.36 %

2401 Classified - Development 9,551.94 43,882.00 -34,330.06 21.77 %

2600 Classified Stipends 2,690.48 1,250.00 1,440.48 215.24 %

2905 Classified - Afterschool Care 7,809.10 101,057.00 -93,247.90 7.73 %

2928 Classified - Food Services Coordinator 8,650.87 57,639.00 -48,988.13 15.01 %

2930 Classified - Facilities Wages 28,961.80 252,629.00 -223,667.20 11.46 %

2935 Classified - Substitutes 10,141.00 -10,141.00

2935-02 Aide Substitutes 7,376.00 -7,376.00

2935-03 Paraprofessional Substitutes 2,667.00 -2,667.00

2935-04 Classified - Aftercare Substitutes 1,560.00 -1,560.00

2935-05 Office Substitutes 2,400.00 -2,400.00

2935-06 Facilities Substitutes 3,840.00 -3,840.00

Total 2935 Classified - Substitutes 27,984.00 -27,984.00

Total 2000 Classified Salaries 159,607.51 1,522,954.00 -1,363,346.49 10.48 %

3000 Employee Benefits

3100 ER - STRS 23,742.33 16,163.00 7,579.33 146.89 %

3300 ER - OASDI 9,132.32 92,966.00 -83,833.68 9.82 %

3301 ER - Medicare 3,952.87 23,231.00 -19,278.13 17.02 %

3400 ER - Health & Welfare Benefits 52,020.63 212,023.00 -160,002.37 24.54 %

3500 ER - SUI 150.54 802.00 -651.46 18.77 %

3600 EE Benefits - Workers Comp 3,794.95 20,027.00 -16,232.05 18.95 %

3700 EE Benefits - 403b Retirement 2,756.70 24,715.00 -21,958.30 11.15 %

Total 3000 Employee Benefits 95,550.34 389,927.00 -294,376.66 24.50 %

4000 Books & Supplies

4100 Approved Textbooks & Core Curricula Materials 500.00 -500.00

4101 Math Curriculum 1,996.31 3,500.00 -1,503.69 57.04 %

4102 LA Curriculum 1,446.65 2,500.00 -1,053.35 57.87 %

4103 Science Curriculum 500.00 -500.00

4104 Social Studies Curriculum 329.67 1,250.00 -920.33 26.37 %

Total 4100 Approved Textbooks & Core Curricula Materials 3,772.63 8,250.00 -4,477.37 45.73 %

4300 Materials & Supplies 2,000.00 -2,000.00

4315 Custodial Supplies 2,337.89 10,000.00 -7,662.11 23.38 %

CGC 9/24/2020, Pg. 29

Cash Basis Sunday, September 20, 2020 01:57 PM GMT-07:00 4/7

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

4325 Science Supplies

4325-25 Science Supplies - Middle School 2,000.00 -2,000.00

Total 4325 Science Supplies 2,000.00 -2,000.00

4326 Art & Music Supplies

4326-09 Main Lesson Music Supplies 1,405.91 2,500.00 -1,094.09 56.24 %

4326-20 Main Lesson Art Supplies 4,329.37 7,900.00 -3,570.63 54.80 %

4326-30 Industrial Arts Program 500.00 -500.00

Total 4326 Art & Music Supplies 5,735.28 10,900.00 -5,164.72 52.62 %

4330 Office Supplies 1,283.67 16,600.00 -15,316.33 7.73 %

4335 Movement Supplies 800.00 -800.00

4340 Professional Development Supplies 422.62 500.00 -77.38 84.52 %

4346 Teacher Supplies

4346-01 1st Grade Supplies - Danielle 149.04 200.00 -50.96 74.52 %

4346-02 2nd Grade Supplies - Hayley 417.06 200.00 217.06 208.53 %

4346-03 3rd Grade Supplies - Maria 29.70 200.00 -170.30 14.85 %

4346-04 4th Grade Supplies - Becca 35.10 200.00 -164.90 17.55 %

4346-05 5th Grade Supplies - Gary 200.00 -200.00

4346-06 6th Grade Supplies - Devin 250.00 -250.00

4346-07 7th Grade Supplies - Audra 250.00 -250.00

4346-08 8th Grade Supplies - Emily 333.02 250.00 83.02 133.21 %

4346-10 Kindergarten Supplies - Rachel 200.00 -200.00

4346-11 1st Grade Supplies - Brittani 234.05 200.00 34.05 117.03 %

4346-12 2nd Grade Supplies - Hannah 78.14 200.00 -121.86 39.07 %

4346-13 3rd Grade Supplies - Carrie 76.80 200.00 -123.20 38.40 %

4346-14 4th Grade Supplies - Lori 35.10 200.00 -164.90 17.55 %

4346-16 6th Grade Supplies - Camille 54.20 250.00 -195.80 21.68 %

4346-17 7th Grade Supplies - Ron 27.33 250.00 -222.67 10.93 %

4346-18 8th Grade Supplies - Lisa 250.00 -250.00

4346-19 TK Supplies - Nicole 104.60 200.00 -95.40 52.30 %

4346-20 Kindergarten Supplies - Linda 48.50 200.00 -151.50 24.25 %

4346-21 Reading Specialist Supplies - Katie 200.00 -200.00

4346-22 Special Ed Supplies 1,000.00 -1,000.00

4346-29 SPED Supplies - Ania 155.15 155.15

Total 4346-22 Special Ed Supplies 155.15 1,000.00 -844.85 15.52 %

4346-23 RavenWolf AFS Program 6,500.00 -6,500.00

4346-24 5th Grade Supplies - Peter 70.20 200.00 -129.80 35.10 %

4346-25 Math Specialist Supplies - Nancy 65.00 200.00 -135.00 32.50 %

Total 4346 Teacher Supplies 1,912.99 12,000.00 -10,087.01 15.94 %

4351 Yearbook 1,000.00 -1,000.00

4352 Maintenance Supplies 1,416.17 5,570.00 -4,153.83 25.42 %

4353 Safety & Emergency Supplies 1,150.95 500.00 650.95 230.19 %

4354 MS Social Studies Activities 725.00 -725.00

4355 Graduation 500.00 -500.00

4356 AGC Supplies 800.00 -800.00

4357 Fundraising Supplies 2,100.00 -2,100.00

4358 Free Money Supplies 50.00 -50.00

4359 Jogathon Supplies 200.00 -200.00

4359-01 Jogathon Restricted Funds Purchases 550.00 -550.00

CGC 9/24/2020, Pg. 30

Cash Basis Sunday, September 20, 2020 01:57 PM GMT-07:00 5/7

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

Total 4359 Jogathon Supplies 750.00 -750.00

4361 3/4/5 Performances 500.00 -500.00

4361-01 Middle School Dances 100.00 -100.00

Total 4361 3/4/5 Performances 600.00 -600.00

4362 Artistic Showcase 300.00 -300.00

4363 Leadership 500.00 -500.00

4364 Playground 678.92 1,500.00 -821.08 45.26 %

4368 Positive Discipline Supplies 75.00 -75.00

Total 4300 Materials & Supplies 14,938.49 69,770.00 -54,831.51 21.41 %

4400 Noncapitalized Equipment

4410 Classroom Furniture, Equipment & Supplies 4,100.00 -4,100.00

4420 Computers (individual items less than $5k) 73,057.17 28,550.00 44,507.17 255.89 %

4430 Non Classroom Related Furniture, Equipment & Supplies 100.00 500.00 -400.00 20.00 %

Total 4400 Noncapitalized Equipment 73,157.17 33,150.00 40,007.17 220.69 %

4700 Child Nutrition Program 3,902.54 27,000.00 -23,097.46 14.45 %

4710 All Other Food 2,000.00 -2,000.00

4720 Cafeteria Supplies 2,007.98 5,000.00 -2,992.02 40.16 %

Total 4700 Child Nutrition Program 5,910.52 34,000.00 -28,089.48 17.38 %

Total 4000 Books & Supplies 97,778.81 145,170.00 -47,391.19 67.35 %

5000 Services & Other Operating Expenses

5100 Subagreements for Services 132,660.87 530,644.00 -397,983.13 25.00 %

5200 Travel & Conferences

5210 Conference Fees 4,467.95 10,075.00 -5,607.05 44.35 %

5225 Travel - Meals & Entertainment 500.00 -500.00

Total 5200 Travel & Conferences 4,467.95 10,575.00 -6,107.05 42.25 %

5300 Dues & Memberships 915.00 5,246.00 -4,331.00 17.44 %

5310 Subscriptions 16,589.88 23,560.00 -6,970.12 70.42 %

Total 5300 Dues & Memberships 17,504.88 28,806.00 -11,301.12 60.77 %

5400 General Liability Insurance 46,068.00 50,359.00 -4,291.00 91.48 %

5500 Operations & Housekeeping

5510 Utilities - Gas and Electric

5510-02 Bldg #2 9,000.00 -9,000.00

5510-03 Bldg #3 2,772.22 30,000.00 -27,227.78 9.24 %

5510-08 Bldg #8 4,449.74 35,500.00 -31,050.26 12.53 %

5510-09 Bldg #9 -1,500.00 36,500.00 -38,000.00 -4.11 %

Total 5510 Utilities - Gas and Electric 5,721.96 111,000.00 -105,278.04 5.15 %

5520 Security 244.00 244.00

5525 Utilities - Waste 3,280.23 14,600.00 -11,319.77 22.47 %

5530 Utilities - Water 165.00 165.00

Total 5500 Operations & Housekeeping 9,411.19 125,600.00 -116,188.81 7.49 %

5600 Rentals, Leases, & Repairs

5605 Equipment Leases 1,724.84 9,910.00 -8,185.16 17.41 %

5610 Rent 100,999.20 605,995.00 -504,995.80 16.67 %

5615 Building 11,013.57 9,250.00 1,763.57 119.07 %

5617 Repairs and Maintenance 735.51 8,500.00 -7,764.49 8.65 %

5617-24 Music Electives Services 5,500.00 -5,500.00

Total 5617 Repairs and Maintenance 735.51 14,000.00 -13,264.49 5.25 %

CGC 9/24/2020, Pg. 31

Cash Basis Sunday, September 20, 2020 01:57 PM GMT-07:00 6/7

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

5618 Auto 644.88 2,000.00 -1,355.12 32.24 %

5618-01 Gas 1,000.00 -1,000.00

Total 5618 Auto 644.88 3,000.00 -2,355.12 21.50 %

5631 Other Rentals, Leases and Repairs 1 5,298.00 14,499.00 -9,201.00 36.54 %

Total 5600 Rentals, Leases, & Repairs 120,416.00 656,654.00 -536,238.00 18.34 %

5800 Services & Other Operating Expenses - Other 4,755.00 700.00 4,055.00 679.29 %

5803 Accounting Fees 3,600.00 13,000.00 -9,400.00 27.69 %

5805 Administrative Fees 72,156.11 72,156.11

5806 Assemblies 1,000.00 -1,000.00

5809 Banking Fees 203.72 5,000.00 -4,796.28 4.07 %

5810 Merchant Service Fees 292.47 3,200.00 -2,907.53 9.14 %

5812 Business Services 1,600.00 -1,600.00

5815 Consultants - Instructional 5,000.00 -5,000.00

5820 Consultants - Non Instructional 1,862.50 11,350.00 -9,487.50 16.41 %

5824 District Oversight Fees 34,945.00 -34,945.00

5826 Director's Contingency 1,000.00 -1,000.00

5829 Enrichment Programs 880.00 -880.00

5833 Fines and Penalties 500.00 -500.00

5836 Fingerprinting 73.50 1,500.00 -1,426.50 4.90 %

5839 Fundraising Expenses 200.00 -200.00

5839-70 AGC Services 2,000.00 -2,000.00

5839-71 AMOT Services 2,300.00 -2,300.00

Total 5839 Fundraising Expenses 4,500.00 -4,500.00

5841 Party Expenses 400.00 -400.00

5845 Legal Fees 44,059.64 3,000.00 41,059.64 1,468.65 %

5848 Permits & Other Fees 295.00 295.00

5851 Marketing & Student Recruiting 100.00 7,145.00 -7,045.00 1.40 %

5854 Erate Services 4,080.00 -4,080.00

5857 Payroll Fees 1,803.00 13,800.00 -11,997.00 13.07 %

5860 Printing & Reproduction 3,900.00 -3,900.00

5863 Professional Development 764.36 764.36

5875 Staff Recruiting 1,000.00 -1,000.00

5877 Student Activities

5877-55 8th Grade Graduation 1,800.00 -1,800.00

5877-86 3/4/5 Performances 1,000.00 -1,000.00

5877-87 Artistic Showcase services 4,900.00 -4,900.00

5877-88 Yearbook services 900.00 -900.00

Total 5877 Student Activities 8,600.00 -8,600.00

5881 Student Information System 5,079.00 5,500.00 -421.00 92.35 %

5887 Technology Services 400.00 1,000.00 -600.00 40.00 %

Total 5800 Services & Other Operating Expenses - Other 135,444.30 132,600.00 2,844.30 102.15 %

5900 Communications

5910 Communications - Internet / Website Fees 5,088.44 12,000.00 -6,911.56 42.40 %

5910-01 Bldg #1 -450.00 -450.00

5910-02 Bldg #2 27.33 27.33

5910-03 Bldg #3 41.86 41.86

5910-08 Bldg #8 51.80 51.80

5910-09 Bldg #9 -1,337.96 -1,337.96

CGC 9/24/2020, Pg. 32

Cash Basis Sunday, September 20, 2020 01:57 PM GMT-07:00 7/7

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

Total 5910 Communications - Internet / Website Fees 3,421.47 12,000.00 -8,578.53 28.51 %

5915 Postage and Delivery 352.32 2,925.00 -2,572.68 12.05 %

Total 5900 Communications 3,773.79 14,925.00 -11,151.21 25.29 %

Total 5000 Services & Other Operating Expenses 469,746.98 1,550,163.00 -1,080,416.02 30.30 %

7000 Other Outflows

7438 Long term debt - Interest Land 8,597.63 8,597.63

7438-01 Long term debt - Interest Construction 6,337.73 6,337.73

Total 7438 Long term debt - Interest Land 14,935.36 14,935.36

Total 7000 Other Outflows 14,935.36 14,935.36

Unapplied Cash Bill Payment Expenditure 0.00 0.00

Total Expenses $979,194.46 $5,025,051.00 $ -4,045,856.54 19.49 %

NET OPERATING INCOME $456,228.58 $341,657.22 $114,571.36 133.53 %

NET INCOME $456,228.58 $341,657.22 $114,571.36 133.53 %

CGC 9/24/2020, Pg. 33

Board Policy #: 202 Adopted/Ratified: 09/24/2020

Revision Date: 09/17/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 1 OF 3 INDEPENDENT STUDY POLICY

INDEPENDENT STUDY POLICY

Nevada City School of the Arts (“NSOTA” or the “Charter School”) may offer independent study to meet the educational needs of pupils enrolled in the charter school. Independent study is an alternative education designed to teach the knowledge and skills of the core curriculum. NCSOTA shall provide appropriate existing services and resources to enable pupils to complete their independent study successfully. The following written policies have been adopted by the Charter Governance Council for implementation at NCSOTA:

1. For pupils in all grade levels offered by NCSOTA, the maximum length of time that may elapse between the time an assignment is made and the date by which the pupil must complete the assigned work shall be within five (5) days after the end of a learning period.

2. A pupil must not have more than three (3) missing assignment per week, and in addition to, for long term (defined as 20 days or more) independent study, parent/legal guardian of pupil must sign up for a conference at the end of a learning period to review and plan the assignments. The School Director, or designee, shall conduct an evaluation to determine whether it is in the best interests of the pupil to remain in independent study if these requirements are not met. A written record of the findings of any evaluation conducted pursuant to this policy shall be treated as a mandatory interim pupil record. This record shall be maintained for a period of three years from the date of the evaluation and if the pupil transfers to another California public school, the record shall be forwarded to that school.

3. A current written agreement shall be maintained on file for each independent study pupil,

including but not limited to, all of the following:

The manner, time, frequency, and place for submitting a pupil's assignments and for reporting his or her progress.

The objectives and methods of study for the pupil's work, and the methods utilized to evaluate that work.

The specific resources, including materials and personnel that will be made

available to the pupil. A statement of the policies adopted herein regarding the maximum length of time

allowed between the assignment and the completion of a pupil's assigned work, and the number of missed assignments allowed prior to an evaluation of whether or not the pupil should be allowed to continue in independent study.

The duration of the independent study agreement, including beginning and ending

dates for the pupil's participation in independent study under the agreement. No independent study agreement shall be valid for any period longer than one school year.

CGC 9/24/2020, Pg. 34

Board Policy #: 202 Adopted/Ratified: 09/24/2020

Revision Date: 09/17/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 2 OF 3 INDEPENDENT STUDY POLICY

A statement of the number of course credits or, for the elementary grades, other measures of academic accomplishment appropriate to the agreement, to be earned by the pupil upon completion.

The inclusion of a statement in each independent study agreement that independent

study is an optional educational alternative in which no pupil may be required to participate. In the case of a pupil who is referred or assigned to any school, class or program pursuant to Education Code Section 48915 or 48917, the agreement also shall include the statement that instruction may be provided to the pupil through independent study only if the pupil is offered the alternative of classroom instruction.

Each written agreement shall be signed, prior to the commencement of independent

study, by the pupil, the pupil's parent, legal guardian, or care giver, if the pupil is less than 18 years of age, the certificated employee who has been designated as having responsibility for the general supervision of independent study, and all persons who have direct responsibility for providing assistance to the pupil. For purposes of this paragraph "caregiver" means a person who has met the requirements of Part 1.5 (commencing with Section 6550) of the Family Code.

4. Use of Electronic Signatures: When not practical or possible to have an approved

individual physically sign a document, and not otherwise prohibited by applicable laws, electronic signatures may satisfy the requirement of a written signature when transacting business with the School and/or with parents/guardians and pupils when the authenticity and reliability of such electronic signature(s) meets the provisions of this policy.

For the purpose of this policy, an electronic signature means any electronic identifier intended by the person using it to have the same force and effect as a manual signature.

With regard to documentation received by the School with an electronic signature from a parent/legal guardian and pupil, so long as the following provisions are met, the School may receive and accept such electronic signature as an original document:

1. Such communication with signature, of its face, appears to be authentic and unique to the person using such signature;

2. The School is unaware of any specific individualized reason to believe that the signature has been forged;

3. The School is unaware of any specific reason to believe the document has been altered subsequent to the electronic signature; and

4. The signature is capable of verification.

The School Director or designee may, at his or her discretion, request that an original of the electronic communication, signed manually by hand, be forwarded to the School in a timely manner.

CGC 9/24/2020, Pg. 35

Board Policy #: 202 Adopted/Ratified: 09/24/2020

Revision Date: 09/17/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 3 OF 3 INDEPENDENT STUDY POLICY

5. NCSOTA shall comply with the Education Code Sections 51745 through 51749.3 and the provisions of the Charter Schools Act of 1992 and the State Board of Education regulations adopted there under.

6. The School Director shall establish regulations to implement these policies in accordance

with the law.

CGC 9/24/2020, Pg. 36

Board Policy #: 612 Adopted/Ratified: 09/24/2020

Revision Date: 09/21/2020

______________________________________________________________________________________________________________________________ NEVADA CITY SCHOOL OF THE ARTS PAGE 1 OF 2 CODE OF CONDUCT POLICY

CODE OF CONDUCT Nevada City School of the Arts (NCSA) will conduct all procurement transactions in compliance with the regulations and state laws included in Title 1, Code of Federal Regulations (2 CFR), sections 200.318(c)(1)(2), and 400.2(b)(1), and California Government Code (GC), sections 1090 and 87100 et seq. Employees, officers, and agents of NCSA who participate in the selection, award, or administration of a contract must read, sign and agree to abide by the NCSA Code of Conduct annually, by September 1 of each year. NCSA Conflict of Interest Policy: No employee, officer, or agent of NCSA may participate in the selection, award or administration of a contract if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer or agent any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. NCSA Gratuities, Favors, and Gifts Policy: The officers, employees, and agents of NCSA may never solicit gratuities, favors, gifts or anything of monetary value from contractors or parties to subcontract. However, officers, employees and agents of NCSA may accept unsolicited gratuities, favors, and gifts when the value is nominal, which NCSA has established as $25 or less per gift, not to exceed $200 per vendor per school year. The terms gratuities, favors, and gifts include discounts, entertainment, hospitality, loans, forbearance, services, training, transportation, lodging, and meals, whether provided in-kind, by purchase of a ticket, payment in advance, or reimbursement after the expense has been incurred. No gift or prize over the documented value of over $25 can be accepted. If a gift or prize is received that is over the $25 limit, the gift must be returned to the vendor with an explanation provided as follows: Thank you for your gift: however, the NCSA staff is not allowed to accept gratuities, favors, or gifts that exceed $25 per gift or $200 cumulatively per school year. All gifts are to be documented and reported to the Business Office and will be maintained for a minimum of the current year plus three additional years. NCSA Disciplinary Action Policy: Penalties for violations of the NCSA Code of Conduct may include any or all of the following:

Reprimand or other disciplinary action (e.g., suspension without pay) by NCSA School Director

Dismissal by the School Director Additional legal action as necessary

CGC 9/24/2020, Pg. 37

Board Policy #: 612 Adopted/Ratified: 09/24/2020

Revision Date: 09/21/2020

______________________________________________________________________________________________________________________________ NEVADA CITY SCHOOL OF THE ARTS PAGE 2 OF 2 CODE OF CONDUCT POLICY

NCSA Volunteer Policy: If an employee, officer, or agent of NCSA is found to be in a paid or volunteer capacity in any organization that does business with or receives funds from NCSA, the employee, officer or agent is subject to suspension or possible termination. California GC, Section 87100 et seq.: Requirements that each designated employee, other than those specified in California GC, Section 87200, file statements at times and under circumstances described in this section, disclosing reportable investments at times and under circumstances described in this section, disclosing reportable investments, business positions, interests in real property and income. The information disclosed with respect to reportable investments, interests in real property, and income shall be the same as the information required by sections 87206 and 87207. The first statement filed under a Conflict of Interest Code by a designated employee shall disclose any reportable investments, business positions, interests in real property, and income. An initial statement shall be filed by each designated employee within 30 days after the effective date of the Conflict of Interest Code, disclosing investments, business positions, and interests in real property held on the effective date of the Conflict of Interest Code and income received during the 12 months before the effective date of the Conflict of Interest Code. NCSA employees who make or influence governmental decisions are to submit a Statement of Economic Interest, Form 700, annually. By signing below annually, I acknowledge that I fully understand and agree to abide by the policies of the NCSA Code of Conduct. ______________________________________________ ________________________________________ Officer, Agent, or Employee Name Title ______________________________________________ Date

CGC 9/24/2020, Pg. 38

Board Policy #: 610 Adopted/Ratified: 09/24/2020

Revision Date: 09/21/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 1 OF 6 PURCHASING POLICIES & PROCUREMENT PROCEDURES

PURCHASING POLICIES & PROCUREMENT PROCEDURES

Budget Approval

Budgeted expenditures are approved during the budget adoption and revision process, as required by the Nevada County Superintendent of Schools (NCSoS.) The annual “adopted” budget is generally adopted in May for the following year, with revisions in November and February. The adopted budget and each revision must be approved by the Business Manager, the School Director, and the CGC on a timely basis and in accordance with NCSoS requirements and deadlines.

Payroll Expenditures

The following NCSA personnel are authorized to approve payroll expenditures, as documented on employment contracts and other personnel forms, provided that such expenditures are within the parameters of the approved budget then in effect, or are within the limits described below:

Holly Pettitt, School Director Melissa Brokenshire, Business Manager

The CGC shall approve all employment contracts through the budget approval process. Such approval may occur after the beginning of the contract start date, provided that the expenditures which occur prior to the approval date are within the parameters of the approved budget then in effect.

Non-Payroll Expenditures Approval

The following NCSA employees are authorized to approve expenditures as follows:

Employee Type of Expenditure Limit_ ____ School Director Any type – within budget Budget Any type – not in budget $50,000 School Business Manager Routine Expenditures - 1 $1,800, up to budget Any type – emergency only - 2 $500 Main Lesson Teachers Classroom supplies Budget Field studies Budget Lead Music Teacher Music supplies Budget Movement Teacher Movement supplies Budget After-school sports supplies Budget Resource Teacher Resource Center supplies Budget Assistant Principal Art and electives supplies Budget Electives services (instrument repair, etc.) Budget Food Services Coordinator School Nutrition Program supplies Budget Food procurement for SNP $10,000, See below 1 Routine expenditures include util ities, janitorial and administrative supplies, copier lease payments, and other expenditures which are defined as “routine” by the School Director. 2 In absence of the School Director only.

CGC 9/24/2020, Pg. 39

Board Policy #: 610 Adopted/Ratified: 09/24/2020

Revision Date: 09/21/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 2 OF 6 PURCHASING POLICIES & PROCUREMENT PROCEDURES

Employee Type of Expenditure Limit Development Coordinator Advertising Budget Fundraising (AGC, AMOT, grants, etc.) Budget Lead Custodian Janitorial supplies Budget School Maintenance supplies $250.00, up to budget Admin Secretary Admin/tech supplies $100.00, up to budget Property Manager Facility/Water Maintenance Supplies Budget $250.00, up to budget

Any expenditures that are outside the parameters described above require CGC approval prior to purchase or payment.

In addition, the CGC shall regularly review reports presented to the finance committee. On a monthly basis, the Business Manager or Finance Committee Member shall present to the CGC a budget vs. actuals report from the preceding calendar month.

General Checking Account

NCSA may establish and maintain a checking account at Tri-Counties Bank in Grass Valley, California, for the purpose of depositing funds received by the school and use of general payables for operations. The account shall be funded with an initial cash balance transfer obtained from the NCSoS Treasury as of June 30, 2015. The account shall be in the name of “Nevada City School of the Arts”.

Funds in this account, will be reconciled monthly by the accountant in the business office, approved by the Business Manager and reviewed by the School Director.

Authorized signers on this account shall consist of:

Holly Pettitt, School Director Melissa Brokenshire, Business Manager Angie Maxson, Assistant Principal

Each disbursement check from this account greater than $1000.00 shall require two signatures.

Payroll Checking Account

NCSA is authorized to establish and maintain a payroll checking account at Tri-Counties Bank in Grass Valley, CA for the purpose of funding semi-monthly payroll. The account shall be in the name of “Nevada City School of the Arts” and reconciled monthly by the accountant in the business office, approved by the Business Manager and reviewed by the School Director.

This account shall be maintained with a balance transfer equal the amount of payroll expense monthly.

Authorized signers on this account shall consist of:

Holly Pettitt, School Director Melissa Brokenshire, Business Manager

CGC 9/24/2020, Pg. 40

Board Policy #: 610 Adopted/Ratified: 09/24/2020

Revision Date: 09/21/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 3 OF 6 PURCHASING POLICIES & PROCUREMENT PROCEDURES

Petty Cash

NCSA may disburse funds from the general checking account for purposes of maintaining petty cash at the school, up to a maximum balance of $1,000. Petty cash shall be maintained in the school safe, or in another securely locked location, at all times.

Credit Card

NCSA may obtain a business credit card in the name of the Nevada City School of the Arts, up to a maximum, combined, limit of $17,500.

Each credit card will bear the name of the individual authorized to use the card. NCSA is authorized to obtain credit cards bearing the name of the School Director, the School Business Manager, the Property Manager, the Food Services Coordinator and the Development Coordinator.

In order to prevent unauthorized expenditures, use of a credit card by someone other than the individual named on the card (i.e., sharing credit cards) is expressly prohibited.

Class Budgets

All classroom budgets will not carryover from fiscal year to fiscal year and will need to be spent in the year the budget was approved. Receipts for expenses shall be submitted quarterly and will have an end of the year cutoff date in May.

Staff Computers

The purpose of this policy is to provide a consistent, transparent and equitable set of guidelines regarding the purchase and replacement of computers within the school. NCSA has established a purchasing price of $1,100 to purchase a new computer for staff. This computer can be Mac or PC whichever is preferable to the employee. All computers purchased will be recorded in an asset listing and will have a replacement cycle of 3-5 years.

School Nutrition Procurement Procedures

Procurement is a multistep process for acquiring the best possible goods and services at the lowest possible price. NCSA will purchase goods and services for use in the School Nutrition Program in compliance with Title 2, Code of Federal Regulations 2 CFR), sections 200.318-200.326, Title 7, Code of Federal Regulations(7 CFR), parts 210 and 220, and all applicable state and local rules. When making procurement decisions, NCSA will follow the following four fundamental principles of procurement:

1. Comply with the Buy American Provision by purchasing, to the maximum extent possible, agricultural commodities and products grown and processed in the United States.

2. Understand and comply with federal, state and local requirements 3. Ensure that full and open competition exists to the maximum extent possible as outlines in

2 CFR, Section 200.3196(a) 4. Award contracts to responsible and responsive bidders

CGC 9/24/2020, Pg. 41

Board Policy #: 610 Adopted/Ratified: 09/24/2020

Revision Date: 09/21/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 4 OF 6 PURCHASING POLICIES & PROCUREMENT PROCEDURES

Methods of Procurement

1. Micropurchase Method (2CFR, Section 200.320[a])

Micropurchases may be awarded without soliciting competitive quotations or comparing prices among qualified suppliers if the following two conditions are met:

The aggregate value of a single transaction is $10,000 or less, effective August 28, 2019.

NCSA Staff considers the price to be reasonable. Documentation (e.g., receipts and invoices) must be maintained for the prior three years plus the current program year or until the next California Department of Education (CDE) review, to document costs that are reasonable.

NCSA will distribute micropurchases equitably among qualified suppliers to the extent practical. NCSA will ensure that purchases are made at a variety of stores. NCSA will not limit its purchases to only one store unless it is not practical due to distance of another store from the school.

Micropurchases are used for goods and services that are needed on an emergency basis or for items needed occasionally (e.g., gluten-free products). It is not intended to be used to avoid a small/informal or formal procurement.

2. Small Purchase Method (2 CFR, Section 200.320[b])

The small purchase method is used to procure goods and services when the aggregate value of the

purchase is equal to or less than the small purchase threshold adhered to by NCSA. NCSA has a

small purchase threshold of $50,000.

NCSA will follow the following steps when conducting procurements using the small purchase

method:

Step 1: NCSA food service coordinator (FSC) will develop and provide a clear and

accurate description of the technical requirements of the goods or services to be

procured to potential sources per 2 CFR, Section 200.319(c)(1), including the

requirement to comply with the Buy American Provision per 7 CFR, sections 210.21(d)

and 221.16(d). The same specifications will be provided to each potential vendor so that

each vendor can provide price quotes on the same goods or services. These will all be

reviewed with the School Director before requesting quotes from vendors.

Step 2: Price or rate quotations will be obtained from a minimum of two responsible

and responsive sources. Price quotes must be documented in writing per NCSA’s policy.

Price quotes provided verbally by a vendor must be documented by NCSA FSC and

provided to the Business Office for record keeping and availability. All written quotes

submitted by potential vendors will be retained by NCSA FSC with other related

procurement documentation (e.g., invoices) for the term of the contract plus extensions

and three additional school years or until the next review by the CDE.

Step 3: NCSA FSC will evaluate the written quotes received.

CGC 9/24/2020, Pg. 42

Board Policy #: 610 Adopted/Ratified: 09/24/2020

Revision Date: 09/21/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 5 OF 6 PURCHASING POLICIES & PROCUREMENT PROCEDURES

Step 4: NCSA FSC will award small purchases to the lowest priced responsible and

responsive vendor.

Step 5: NCSA FSC will monitor the contract to ensure goods or services solicited for are

the ones received and all deliverables are met per 2 CFR, Section 200.318(b).

NCSA will be notified by the CDE of any changes to the micropurchase and small purchase

thresholds approved by the federal awarding NCSA, the US Department of Agriculture (USDA).

3. Buy American Provision (7 CFR, sections 210.21[d] and 220.16 [d]; U.S. Department of

Agriculture Policy Memorandum SP 38-2017) & CFR 220.16(d):

Section 104(d) of the William F. Goodling Child Nutrition Reauthorization Act of 1998 (Public Law

105-336) added a provision, Section 12(n) to the National School Lunch Act (NSLA) (42 USC

1760(n)), requiring school food authorities (SFAs) to purchase, to the maximum extent practicable,

domestic commodities or products. Section 12(n) of the NSLA defines a domestic commodity or

product as an agricultural commodity (i.e., meat/meat alternate, grain, fruit, vegetable, and fluid

milk) or processed product (i.e., processed food product that includes components that contribute

to a reimbursable meal, such as a chicken patty that contains a meat/meat alternate and grain

component) that is processed in the United States using substantial agricultural commodities that

are produced in the United States. Substantial means that over 51 percent of the final processed

product consists of agricultural commodities that are grown domestically. Products from Guam,

American Samoa, Virgin Islands, Puerto Rico, and the Northern Mariana Islands are allowed under

this provision as territories of the United States.

NCSA will ensure that the solicitation and contract language include the requirement for domestic

agricultural commodities and products and retain records documenting any exceptions in advance

of accepting deliveries. Implementation of the Buy American Provision by NCSA FSC will be ensured

by:

Including the Buy American Provision requirement in bid specifications, IFBs, RFPs,

contracts, purchase orders, and other procurement documents issued.

Monitoring the contract to ensure that the domestic products solicited are the ones received

Requiring suppliers to provide certification of domestic origin for all food products, from

bids and proposals through receipts and invoices

Conducting monthly reviews on storage facilities to ensure the domestic products received

are the ones solicited for and awarded

Limited exceptions to the Buy American provision. There are limited exceptions to the Buy American provision which allow for the purchase of foods not meeting the “domestic” standard as described above (i.e., “non-domestic”) in circumstances when use of domestic foods is truly not practicable. These exceptions, as determined by the FSC, are:

The product is not produced or manufactured in the U.S. in sufficient and reasonably available quantities of a satisfactory quality; or

Competitive bids reveal the costs of a U.S. product are significantly higher than the non-

CGC 9/24/2020, Pg. 43

Board Policy #: 610 Adopted/Ratified: 09/24/2020

Revision Date: 09/21/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 6 OF 6 PURCHASING POLICIES & PROCUREMENT PROCEDURES

domestic product. 4. Small and Minority Businesses, Women’s Business Enterprises (2 CFR, Section 200.321)

NCSA purchasing manager will ensure that minority businesses, women’s business enterprises and labor surplus area firms are used when possible by taking the following affirmative steps:

Placing qualified small and minority businesses and women’s business enterprises on solicitation lists

Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources

Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises.

Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises

Using the services and assistance, as appropriate, of organizations such as the Small Business Administration and the Minority Business Development of the Department of Commerce.

5. Duplication of Good or Services (2 CFR, Section 200.318[d])

NCSA will avoid the acquisition of unnecessary or duplicative items by determining whether the goods or services are necessary and ensuring that their purchase does not duplicate items or bids that NCSA already has in place. The NCSA FSC will provide the NCSA purchasing staff with documentation justifying that the purchase of all goods and services requested are required and not duplicative prior to conducting a procurement.

CGC 9/24/2020, Pg. 44

Board Policy #: 206 Adopted/Ratified: 8/20/2020

Revision Date: 9/24/2020

______________________________________________________________________________________________________________________________ NEVADA CITY SCHOOL OF THE ARTS PAGE 1 OF 1 ZOOM PARTICIPATION FORM

ZOOM PARTICIPATION FORM Hello parents/guardians, This form is for parents to grant permission for their child to participate in home learning using Zoom. With the closure of schools all over the nation, we are looking for alternatives for teachers and students to connect. Zoom is a cloud-based method of video and audio conferencing allowing our teachers and students to connect in a live setting. In an effort to do our due diligence in providing a safe learning environment, parents interested in allowing their child to use Zoom for school-sponsored video and audio conferencing with their teachers and/or classmates, must acknowledge the privacy policies of Zoom and complete the consent form below authorizing their child to participate in school-sponsored zoom meetings. Attendance in Zoom meetings is not mandatory. All Zoom meetings will be recorded and posted for students who were unable to join. Please complete the form below ONLY if you are granting permission and agree to the policies and provisions outlined below. Visit https://zoom.us/docs/en-us/schools-privacy-statement.html to read the Zoom Privacy Policy.

• I authorize my child to participate in school-sponsored live zoom meetings for the purpose of instructional content and community building.

• I understand that the parent is responsible for the home learning environment. This includes ensuring that my child is properly supervised and that the background environment is appropriate for a classroom setting.

• I understand that all live Zoom meetings are to be treated as a classroom setting. Students are expected to follow all schoolwide behavior policies.

• Attendance at Zoom meetings is optional, all meetings will be recorded and uploaded to the appropriate platform.

By signing you acknowledge that you have read the Zoom Privacy Policy as well as the school's expectations for participating in Zoom meetings outlined above. Student name: ______________________________________________________________________ Grade: __________________

Parent name: __________________________________________________________________________________________________

Parent signature: ___________________________________________________________________ Date: ____________________

CGC 9/24/2020, Pg. 45

Board Policy #: 207 Adopted/Ratified: 08/24/2020

Revision Date: 09/24/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 1 OF 2 HOT SPOT CONTRACT/AGREEMENT

HOTSPOT AGREEMENT

The Hotspot is made available to families with students enrolled in the Nevada City School of the Arts (NCSA) for educational use only. Families are responsible for the safe and appropriate operation of the Hotspot. Parent/Guardian acknowledges financial responsibility beginning when the Hotspot is issued to the family.

Expectations for the use and care of the Hotspot are as follows:

• Financial Responsibly: Technology Fees: NCSA retains the right to charge for lost, damaged or stolen school property, and will pursue all methods of reimbursement if it becomes necessary. All financial responsibility must be taken care of prior to the end of the school year. Failure to discharge any financial obligation may result in a hold on further school equipment including but not limited to technical devices and musical instruments. Families are strongly encouraged to purchase insurance for the Hotspot and other borrowed technology. The insurance policy would cover the cost to replace the devices in the event of damage, loss or theft.

• Ownership: The Hotspot is for educational purposes. Only the assigned student(s) should be using the Hotspot and will not give the password to any other person. NCSA retains sole right of possession of the Hotspot and grants permission to the Student to use the Hotspot according to the guidelines set forth in this document. Moreover, NCSA administrative staff retains the right to collect and/or inspect the device at any time, including via electronic remote access, and to alter.

• Equipment Package Provided: AT&T, T-Mobile or Hubbl Hotspot. Hotspot and associated data belongs to NCSA and is available for Student’s use while off campus. NCSA will retain records of the serial numbers of provided equipment. In the event the Hotspot becomes inoperable due to technical issues, a temporary loan of an alternate Hotspot may be made, if available. The terms of this agreement also apply to any temporarily issued Hotspot.

• Responsibility for Damage: The Family shall use reasonable care to ensure that the Hotspot is not damaged. In the event of damage, parent/guardian will be billed a fee according to the following schedule:

o Full cost of repair or replacement, not to exceed $250. NCSA reserves the right to charge the Parent/Guardian the full cost for repair or replacement when damage occurs due to negligence. Examples of negligence include, but are not limited to:

o Lending equipment to others. o Using equipment in an unsafe environment, including in the presence of food or

CGC 9/24/2020, Pg. 46

Board Policy #: 333 Adopted/Ratified: 04/30/2020

Revision Date: 06/30/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 2 OF 2 HOT SPOT CONTRACT/AGREEMENT

beverages. o Using the equipment in an unsafe manner such as, throwing, propping, sitting on,

etc. o Defacing equipment, including stickers/decals, writing, scratching, etc

The student and parents/guardians accept full responsibility for the return of the Hotspot in good condition.

o Willful and/or malicious damage to any part will result in a cancellation of privileges and/or reimbursement for repairs and/or replacement cost of the Hotspot or cables.

o Damage includes, but is not limited to, physical damage and/or unauthorized alterations to the Hotspot; attempts to destroy data of other users or the network, and the up loading or creation of computer viruses.

• Suspension of Technology Access: Families who repeatedly exceed the allowed data usage

through neglect or carelessness, or violate the Acceptable Use Policy may have their access to NCSA technology suspended.

• Actions Required in the Event of Damage or Loss: Report the problem immediately. If the Hotspot is stolen or vandalized while not at NCSA or at an NCSA sponsored event, the Parent must file a police report. A copy of the police report must be provided to the School before a substitute Hotspot will be issued.

• Responsibility for Loss: In the event the Hotspot is lost or stolen, report immediately to the School. In the event a device cannot be located and retrieved, the parent/guardian will be billed the full cost of replacement. (Note: Families may pursue insurance through their homeowner’s insurance. Many homeowner and renter insurance policies offer very affordable coverage for School devices.)

• Technical Support and Repair: NCSA does not guarantee that the Hotspot will be operable, but will make technical support, maintenance and repair available. Report any problems with the Hotspot.

• Unauthorized use: Data is limited. Do not download or stream unauthorized games, programs, files, music or other electronic media on school-owned devices.

CGC 9/24/2020, Pg. 47

HOTSPOT AGREEMENT

In addition to the requirements set forth in the Agreement, the Student and Parent/Guardian agree to all terms for legal and ethical use as defined in the Nevada City School of the Arts (“NCSA”) Student Instructional Technology Acceptable Use and Internet Safety Policy (Acceptable Use Policy). Students are expected to follow all the specific guidelines listed in this document and take any additional common sense precautions to protect his/her assigned Devices. Loss or damage resulting in failure to abide by the details in this agreement may result in full-financial responsibility. Keep a copy of this agreement for your records and return only this signature page.

STUDENT: (Student section will be completed when device is issued to the student)

______________________________________________________________________ _____________________________________ Student Name Grade ______________________________________________________________________ _____________________________________ Student Name Grade ______________________________________________________________________ _____________________________________ Student Name Grade ______________________________________________________________________ _____________________________________ Student Name Grade ______________________________________________________________________ _____________________________________ Student Name Grade ______________________________________________________________________ Asset # (assigned by the school)

PARENT:

______________________________________________________________________ _____________________________________ Parent Signature Date ______________________________________________________________________ Parent Name Printed

CGC 9/24/2020, Pg. 48

Board Policy #: 333 Adopted/Ratified: 04/30/2020

Revision Date: 09/24/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 1 OF 6 STUDENT MOBILE DEVICE CONTRACT

STUDENT MOBILE DEVICE CONTRACT

The Chromebook package is made available to students enrolled in the Nevada City School of the Arts (NCSA) for educational use. Students are responsible for the safe and appropriate operation of the Chromebook. Parent/Guardian acknowledges financial responsibility beginning when the laptop is issued to the student.

Expectations for the use and care of the Chromebook and laptop bag are as follows:

• Financial Responsibly: Technology Fees: NCSA retains the right to charge for lost, damaged or stolen school property, and will pursue all methods of reimbursement if it becomes necessary. All financial responsibility must be taken care of prior to the end of the school year. Failure to discharge any financial obligation may result in a hold on further school equipment including but not limited to technical devices and musical instruments. Families are strongly encouraged to purchase insurance for the Chromebook package. The insurance policy would cover the cost to replace the Chromebook in the event of damage, loss or theft. Please go to the school website and select the “NCSA Mobile Device Insurance” link under “Parents” for more information. (Note: Families may also pursue insurance through their homeowner’s insurance. Many homeowner and renter insurance policies offer very affordable coverage for Student devices.)

• Ownership: The Chromebook is for educational purposes. Only the assigned student will operate the Chromebook and will not give their password to any other person, with the exception of the Parent/Guardian. NCSA retains sole right of possession of the computer and grants permission to the Student to use the Computer according to the guidelines set forth in this document. Moreover, NCSA administrative staff retains the right to collect and/or inspect the Computer at any time, including via electronic remote access, and to alter, add, or delete installed software or hardware. The use of a Computer is a privilege which may be rescinded at any time.

• Equipment Package Provided: Chromebook, power cable and case. All installed software and applications are licensed to NCSA and are available for the Student’s use while on or off campus. NCSA will retain records of the serial numbers of provided equipment. In the event a computer becomes inoperable, a temporary loan of an alternate computer may be made, if available. The terms of this agreement also apply to any temporarily issued Computer.

• Responsibility for Damage: The Student is responsible for maintaining a 100 percent working Computer at all times. The Student shall use reasonable care to ensure that the Computer is not damaged. In the event of damage, the student and parent/guardian will be billed a fee according to the following schedule:

o Full cost of repair or replacement, not to exceed $200.

CGC 9/24/2020, Pg. 49

Board Policy #: 333 Adopted/Ratified: 04/30/2020

Revision Date: 06/30/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 2 OF 5 STUDENT MOBILE DEVICE CONTRACT

o Replacement chargers - $20 - $35 depending on charger NCSA reserves the right to charge the Student and Parent the full cost for repair or replacement when damage occurs due to negligence. Examples of negligence include, but are not limited to:

o Leaving equipment unattended and unlocked. o Lending equipment to others other than one’s Parents/Guardians. o Using equipment in an unsafe environment, including in the presence of food or

beverages. o Using the equipment in an unsafe manner such as, throwing, propping, sitting on,

etc. o Defacing equipment, including stickers/decals, writing, scratching, etc

The student and parents/guardians accept full responsibility for the return of the Chromebook package in good condition.

o Willful and/or malicious damage to any part of the Chromebook package will result in a cancellation of privileges, disciplinary action and/or reimbursement for repairs and/or replacement cost of the Chromebook computer, the charger or the case.

o Damage includes, but is not limited to, physical damage and/or unauthorized alterations to the Chromebook; attempts to destroy data of other users or the network, and the up loading or creation of computer viruses.

• Suspension of Technology Access: Students who repeatedly abuse the Computer through

neglect or carelessness, or violate the Acceptable Use Policy may have their access to NCSA technology suspended. During a suspension, classroom assignments will be provided in an alternate format. The NCSA Student Instructional Technology Acceptable Use and Internet Safety Policy (Acceptable Use Policy) can be found on our website and is part of this Mobile Device Contract. Both documents must be reviewed by parents with verified signatures; Consequences for failure to abide by the terms of the contract (Acceptable Use Policy) will include one or more of the following:

o Parents will be contacted o Meet with School Director/Assistant Principal o Loss of use of Chromebook at home o Conference with parents/guardians and grade level team o Loss of use of Chromebook at school o Suspension/Expulsion

• Actions Required in the Event of Damage or Loss: Report the problem immediately. If

the Computer is stolen or vandalized while not at NCSA or at an NCSA sponsored event, the

CGC 9/24/2020, Pg. 50

Board Policy #: 333 Adopted/Ratified: 04/30/2020

Revision Date: 06/30/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 3 OF 5 STUDENT MOBILE DEVICE CONTRACT

Parent must file a police report. A copy of the police report must be provided to the School before a substitute Computer will be issued to the Student.

• Responsibility for Loss: In the event the Computer is lost or stolen, report immediately to the School. The NCSA Computers are equipped with limited security measures that include GPS location software, as well as remote disabling of the device. These measures reduce or eliminate the “market value” of stolen devices and could help but not guarantee the recovery of lost devices. In the event a device cannot be located and retrieved, the student and parent/guardian will be billed the full cost of replacement. (Note: Families may pursue insurance through the school or their homeowner’s insurance. Many homeowner and renter insurance policies offer very affordable coverage for Student devices.)

• Technical Support and Repair: NCSA does not guarantee that the Computer will be operable, but will make technical support, maintenance and repair available. The student must immediately report any problems with the Chromebook package. If the IT Department cannot restore the device to full functionality, a repair order will be issued for the device and a substitute device, if available, will be issued to the Student.

• Fully charged devices: Students are expected to bring their device to school and to have the Computer fully charged upon return to school. A depleted battery may result in lost instructional time and missing or late assignments.

• All software originally installed by NCSA will remain on the device. The Student is NOT permitted to install software on the assigned Computer.

• Content Filter: Currently the NCSA’s content filter does not work outside the campus provided network. Internet monitoring is the responsibility of the parent when the computer is in use on an outside internet provider. To assist with monitoring on NCSA owned devices we may add content filters at a later date by pushing out the filter via internet or ask that devices be brought on to campus for an update; however, no filter is 100%. Ultimately, internet/content monitoring is the responsibility of the parent. Content filtering is NOT provided for personal devices.

• Responsibility for Electronic Data: NCSA reserves the right to access, monitor, review and delete any digital content found to be in violation of acceptable use policies. No monetary compensation will be due by the school for any purchased software, applications or digital content intentionally or unintentionally deleted by the school administration, either individually at the discretion of school administration or during a mass reimaging process. NCSA does not accept responsibility for Student files or personalized and downloaded content. It is the sole responsibility of the Student to back up personal data as necessary.

• Unauthorized downloads/installations: Do not download or use unauthorized games,

CGC 9/24/2020, Pg. 51

Board Policy #: 333 Adopted/Ratified: 04/30/2020

Revision Date: 06/30/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 4 OF 5 STUDENT MOBILE DEVICE CONTRACT

programs, files, music or other electronic media on school-owned devices. A student may not download or install any commercial software, shareware, or freeware onto local and/or network drives or disks.

• Technology Department: If a student is having problems with a school-owned device, or if they have questions about the technology, students/parent can contact the school. The IT Department will not make repairs, or install any software, on student-owned devices. The IT department can be reached at itcoordinator@ncsota.org.

CGC 9/24/2020, Pg. 52

Board Policy #: 333 Adopted/Ratified: 04/30/2020

Revision Date: 06/30/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 5 OF 5 STUDENT MOBILE DEVICE CONTRACT

STUDENT MOBILE DEVICE CONTRACT In addition to the requirements set forth in the Agreement, the Student and Parent/Guardian agree to all terms for legal and ethical use as defined in the Nevada City School of the Arts (“NCSA”) Student Instructional Technology Acceptable Use and Internet Safety Policy (Acceptable Use Policy). Students are expected to follow all the specific guidelines listed in this document and take any additional common sense precautions to protect his/her assigned Computer. Loss or damage resulting in failure to abide by the details in this agreement may result in full-financial responsibility. This signature also acknowledges receipt of the “Acceptable Use Policy” Keep a copy of this agreement for your records and return only this signature page.

STUDENT: (Student section will be completed when device is issued to the student)

______________________________________________________________________ _____________________________________ Student Signature Date ______________________________________________________________________ _____________________________________ Student Name Printed Grade at time of issue ______________________________________________________________________ Asset # (assigned by the school)

PARENT:

______________________________________________________________________ _____________________________________ Parent Signature Date ______________________________________________________________________ Parent Name Printed

CGC 9/24/2020, Pg. 53

STUDENT CHROMEBOOK CARE & RESPONSIBILITIES

Devices are sensitive to liquids and should not be used near pool, river, or bath. Do not place food or drink next to or on Chromebook. Water damage = up to $90 repair fee.

Bring your Chromebook to school fully charged.

No objects should be placed on top of Chromebooks. Cases are padded to prevent damage but this does not guarantee it. Don't place anything in the case that will press against cover; screens are particularly sensitive to damage from excessive pressure.

Do not lift the Chromebook by the screen, or transport or store with screen up.

High and low temperatures may damage Chromebooks. Don't leave in car or anywhere else with temperatures above 100 degrees, or where it is colder than 32 degrees, for extended periods of time.

Do not etch, draw or place stickers on device. Name tags will be placed in the card slot on the case for easy identification.

Secure your assigned Chromebook at all times to avoid loss or theft. Report damage or lost device to Chromebook station immediately; if Chromebook is stolen, report must be made to appropriate police department and submitted to school.

Students who transfer out of or withdraw from Nevada City School of the Arts must turn in device, charger & case on or before last day of attendance.

Chromebooks are property of Nevada City School of the Arts

CGC 9/24/2020, Pg. 54

Board Policy #: 335 Adopted/Ratified: 10/03/2019

Revision Date: 09/24/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 1 OF 7 STUDENT INSTRUCTIONAL TECHNOLOGY ACCEPTABEL USE AND INTERNET SAFETY POLICY

STUDENT INSTRUCTIONAL TECHNOLOGY ACCEPTABLE USE AND INTERNET SAFETY POLICY

Technology provides a wealth of educational opportunities for staff and students. Access to the vast resources requires responsible use by each individual. It is important that you understand your rights and privileges when using the Nevada City School of the Arts (NCSA) resources in this environment. This document describes the computer, network, and Internet resources made available by the school and your responsibilities and obligations in the use of these resources. Introduction NCSA is pleased to offer students access to computers, communication systems1, the Internet and an array of technology resources to promote educational excellence. Each student is responsible for their use of technology, whether personal or school-provided. While using school and personal technology resources on or near school property, at school-sponsored activities, each student must act in an appropriate manner consistent with school and legal guidelines. It is the joint responsibility of school personnel and the parent or guardian of each student to educate the student about appropriate digital citizenship and to establish expectations when using technology. Technology resources are provided to students to conduct research, complete assignments, and communicate with others in furthering their education. This focus does not allow the use of the network system for commercial, political, or personal entertainment purposes. Students may not offer, provide, or purchase products or services through the NCSA network system. The NCSA network system has not been established as a public access service or public forum. Access is a privilege, not a right; as such, general rules of school behavior apply. Access to these services is given to students who agree to act in a responsible manner. Just as students are responsible for good behavior in a classroom or a school hallway, they must also be responsible when using school computer networks or personal technologies. Students must comply with school standards and honor this agreement to be permitted the use of technology. Disciplinary action may be taken against students for misuse of computer, network, and information resources Use of NCSA Network

• Each student, along with a respective parent/guardian, must sign an Acceptable Use Policy (AUP) Agreement to be granted an account on the NCSA network system.

• Students will not make deliberate attempts to disrupt or harm the computer system and its hardware or destroy data by spreading computer viruses or by any other means. Use or possession of “hacking” tools are prohibited.

• The use of the Internet, school computers, and personally owned devices at school is a privilege, not a right. Inappropriate use will result in cancellation of these privileges and appropriate disciplinary measures.

1 (Communication systems include email, web sites, blogging, podcasting, forums, wikis, and/or other emerging technologies).

CGC 9/24/2020, Pg. 55

Board Policy #: 335 Adopted/Ratified: 10/03/2019

Revision Date: 04/30/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 2 OF 7 STUDENT INSTRUCTIONAL TECHNOLOGY ACCEPTABEL USE AND INTERNET SAFETY POLICY

• Students will use their personal server storage to store only files that are educational in nature and related to course work.

• Students are expected to maintain the instructional files and media in a responsible manner, which includes backing up files at regular intervals to a memory device and deleting files at the end of the school year.

• Students are responsible for their individual accounts and should take all reasonable precautions to prevent others from being able to use their account. Under no conditions should a student provide their password to another person except to a school administrator or parent.

• Students will not attempt to log on or connect to the NCSA network under any identity other than their own username.

• Students will not attempt to gain unauthorized access (including hacking) to the NCSA network system or to any other computer system through the NCSA network system or go beyond their authorized access. This includes attempting to log in through another person’s account or access another person’s files. These actions are inappropriate, even if only for the purposes of “browsing” and may result in disciplinary action.

• Students will immediately notify a teacher if they have identified a possible security problem.

• Students will use school resources (e.g. printers, cameras, etc.) only for educational purposes.

• Students are not permitted to connect any personal devices (e.g. laptops, smart phones, etc.) to any part of the NCSA network (wireless or directly plugged) without first gaining approval from the Technology Department or Authorized Representative.

• Students will not download or upload programs or files that can be run or launched. • Use of NCSA computers, network, and Internet services does not create any expectation of

privacy. • Students should expect routine monitoring of computer usage and Internet browsing while

logged on to the NCSA network. • Parents have the right to request to see the contents of student’s files.

Internet Access

• All students will have access to the Internet and World Wide Web information resources through computers connected to the network.

• NCSA actively uses filtering software to meet the Children’s Internet Protection Act (CIPA) requirement and to prevent students from accessing graphics that are (1) obscene, (2) pornographic, or (3) harmful to minors. NCSA retains the right to block unacceptable web sites. Filtering software is not a perfect science and it may be possible for users to access inappropriate sites.

• NCSA does not guarantee network functionality or accuracy of information. • Students will not use the NCSA network system to access inappropriate material including

sites that display profane or obscene (pornography) materials, advocates illegal acts, encourages the use of drugs, alcohol or tobacco, school cheating, weapons, material that

CGC 9/24/2020, Pg. 56

Board Policy #: 335 Adopted/Ratified: 10/03/2019

Revision Date: 04/30/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 3 OF 7 STUDENT INSTRUCTIONAL TECHNOLOGY ACCEPTABEL USE AND INTERNET SAFETY POLICY

advocates violence, participation in hate groups, or discrimination towards other people, or other inappropriate activities considered harmful to minors.

• If students mistakenly access inappropriate information, they should immediately minimize their screen and tell their teacher. This will protect the student against a claim that they have intentionally violated this Policy.

• The use of anonymous proxies to get around content filtering is strictly prohibited and is a direct violation of this agreement

• Only the Internet gateway provided by the school may be accessed while on campus. Connection to third party access points or the establishment of a ad-hoc network access via Internet Connection devices (hot-spots, air cards) is not permitted. Please note that students using their device to gain access to the Internet via their cellular (3G/4G) data plan is not filtered.

Use of Messaging Services2

• An e-mail account may be provided to students for educational purposes and not as a public or student forum.

• Students will promptly disclose to their teacher or other school employee any message or information they receive that is inappropriate or makes them feel uncomfortable while on the web, using e-mail, forums or other forms of messaging services.

• E-mail, may not be used for unlawful activities, political or commercial purposes, any form of harassment or threats, sending of spam messages or chain letters to more than five people or any use that interferes with the school computing services or its employees.

• Students may not send messages with a false identity or alter forward mail out of context. • Students will abide by rules of Network etiquette by not using defamatory, inaccurate,

abusive, obscene, profane, lewd, vulgar, rude, inflammatory, threatening, disrespectful, or prejudicial language in public or private communication.

• Students will not post personal contact information about themselves or other people without parental approval. Personal contact information includes but not limited to names, home, school, parent work addresses, telephone numbers, personal photos or videos.

• Students will not repost a message that was sent to them privately without permission of the person who sent them the message.

• Students will not post or share information that could cause damage or a danger of disruption to NCSA schools or any other organization of person.

• Students are prohibited from accessing or attempting to access instant messages, chat rooms, forums, e-mail, social networking sites, or other messaging services during the instructional day unless authorized by a teacher or administrator for instructional purposes.

• Students are prohibited from accessing online games that are not for educational purposes.

2 (email, chat, forums, blogs, social networking, instant messages, SMS and other forms of messaging services).

CGC 9/24/2020, Pg. 57

Board Policy #: 335 Adopted/Ratified: 10/03/2019

Revision Date: 04/30/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 4 OF 7 STUDENT INSTRUCTIONAL TECHNOLOGY ACCEPTABEL USE AND INTERNET SAFETY POLICY

Web Applications Students’ use of digital media and environments to communicate and work collaboratively to support individual learning and contribute to the learning of other is a key performance indicator of 21st Century Skills. Students may interact, collaborate, and publish with peers, experts, or others employing a variety of digital environments and media. In a digital environment, students will follow all established Internet safety guidelines including the following conditions:

• The use of digital media is considered an extension of your classroom. Any speech that is considered inappropriate in the classroom is also inappropriate in all digital environments. This includes but is not limited to profanity; racist, sexist or discriminatory remarks.

• Students using digital media are expected to act safely by keeping ALL personal information out of their posts.

• A student should NEVER post personal information on the web (including, but not limited to last names, personal details including addresses or phone numbers, or photographs). Do not, under any circumstances, agree to meet someone you have met over the Internet.

• Never link to web sites from your digital environment without reading the entire article to ensure it is appropriate for school setting.

• Students using such tools agree to not share their user name or password with anyone besides their teachers and parents and treat digital spaces as classroom spaces. Speech that is inappropriate for class is also inappropriate online.

• Students who do not abide by these terms and conditions may lose their opportunity to take part in the project and/or be subject to consequences appropriate to misuse according to the school discipline policy.

Teacher Responsibilities

• Teachers will provide developmentally appropriate guidance to students as they make use of telecommunications and electronic information resources to conduct research and other studies related to the school curriculum

• Classroom use of networked resources will be in support of educational goals. • Teachers will provide alternate activities for students who do not have permission to use

the Internet. Cyberbullying NCSA expressly forbids cyberbullying. For the purposes of this policy, “cyberbullying” shall mean using messaging sevices3 and/or other digital communication devices to bully others by:

• Sending or posting cruel messages or images; • Threatening others; • Excluding or attempting to exclude others from activities or organizations; • Starting or passing on rumors about others or the school system; • Harassing or intimidating others; • Sending angry, rude or vulgar messages directed at a person or persons privately or to an

online group; 3 (e-mail, chat, forums, blogs, social networking, instant message, wikis, and other forms of collaborative software).

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Revision Date: 04/30/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 5 OF 7 STUDENT INSTRUCTIONAL TECHNOLOGY ACCEPTABEL USE AND INTERNET SAFETY POLICY

• Sending or posting harmful, untrue or cruel statements about a person to others; • Pretending to be someone else and sending or posting material that makes that person look

bad or places that person in potential danger; • Sending or posting material about a person that contains sensitive, private or embarrassing

information, including forwarding private massages or images; • Engaging in tricks to solicit embarrassing information that is then made public; • Using camera and/or video enabled devices to bully another person or to invade another

person’s privacy. Privacy, Plagiarism, Piracy and Copyright Infringement

• An image taken by any camera or video enabled device may not be published, broadcast, or transmitted to any other person, by any means, without the knowledge and consent of each person appearing in that image who has a reasonable expectation of privacy at the time the image was recorded or the person who owns the copyright in the material appearing in that image.

• Camera and /or video enabled devices may not be used in any classroom without a teacher’s written permission.

• Students will not plagiarize works that they find on the Internet. Plagiarism is taking the ideas or writings of others and presenting them as if they were yours. Plagiarism could result in loss of grade for the assignment in addition to other consequences.

• Students will not download or install pirated software, music, video or files that infringe on copyright laws onto computers. Possession of unlicensed or pirated software is illegal.

• Students will respect the rights of copyright owners. Copyright infringement occurs when you inappropriately reproduce a work that is protected by a copyright. If a work contains language that specifies appropriate use of that work, you should follow the expressed requirements.

• If you are unsure whether or not you can use a work, you should request permission from the copyright owner. Copyright law can be very confusing. If you have questions ask a teacher.

Use of School Hardware4

• School hardware will not be left unattended • In the event of any damage to school hardware at any time while it is in the student’s

possession, the student agrees to inform the teacher so that repairs can be performed. • If NCSA reasonably determines that the student has willfully damaged any school hardware,

NCSA reserves the right to apply the liabilities provisions to Education code section 48904. Use of personally Owned Devices

• Each teacher has the discretion to allow and regulate the use of personal devices in the classroom and on specific projects.

4 (Hardware systems include laptops, tablets, digital camera/video equipment and/or other technologies).

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Revision Date: 04/30/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 6 OF 7 STUDENT INSTRUCTIONAL TECHNOLOGY ACCEPTABEL USE AND INTERNET SAFETY POLICY

• Responsibility to keep the device secure rests with the individual owner. Nevada City School of the Arts is not liable for any device lost, stolen or damaged, including lost or corrupted data on a device.

• Students must obtain teacher permission before using a personal device in class, and put it away when requested by the teacher.

• NCSA has the right to collect and examine any device if there is a reason to believe that school policies, regulations, or guidelines on use of the device have been violated.

Consequences

• In the event there is a claim that a student has violated this policy in the use of the NCSA network system, the student will be provided with a written notice of the suspected violation and an opportunity to present an explanation before an administrator.

• If a student is found to have violated this Policy, the consequences will be, but not limited to, warnings, usage restrictions being placed on their network account, or disciplinary action at the discretion of the site administration.

• A violation of Federal, State or local laws or ordinances may result in legal proceedings.

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Revision Date: 04/30/2020

NEVADA CITY SCHOOL OF THE ARTS PAGE 7 OF 7 STUDENT INSTRUCTIONAL TECHNOLOGY ACCEPTABEL USE AND INTERNET SAFETY POLICY

STUDENT INSTRUCTIONAL TECHNOLOGY ACCEPTABLE USE AND INTERNET SAFETY POLICY AGREEMENT

Student: I understand and will abide by the Acceptable Use and Internet Safety Policy. Should I commit a violation, I understand that consequences of my actions could include suspension of computer privileges, school disciplinary action, and/or referral to law enforcement.

Parent or Guardian: As the parent or guardian of this student, I have read the Acceptable Conduct and Use Agreement. I understand that computer access is provided for educational purposes in keeping with the academic goals Nevada City School of the Arts (NCSA), and that student use for any other purpose is inappropriate. I recognize it is impossible for NCSA to restrict access to all controversial materials and I agree to not hold the school or any school staff responsible for the failure of any technology protection measures, violations of copyright restrictions, or users’ mistakes or negligence. I understand that my children’s computer activities at home should be supervised as they can affect the academic environment a t school and acknowledge NCSA accepts no responsibility for supervision outside the school setting. I agree to indemnify and hold harmless Nevada City School of the Arts personnel for any damages or costs the school personnel incur as a result of a violation of the Acceptable Use and Internet Safety Policy by my student(s). I hereby give permission for my child to use computer resources at NCSA, and hereby accept and agree to the terms and conditions of the Acceptable Use and Internet Safety Policy and Agreement.

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Board Policy #: 310F Adopted/Ratified: 03/26/2020

Revision Date: 04/30/2020

______________________________________________________________________________________________________________________________ NEVADA CITY SCHOOL OF THE ARTS PAGE 1 OF 1 PERMISSION FOR GOOGLE ACCOUNT

PERMISSION FOR GOOGLE ACCOUNT Hello parents, This year ALL students will get their own student accounts on Google. Students will be able to log in at school and access tools such as Google Classroom, Google Docs, Google Drive and Google Calendar. With their student account, your child will begin learning to use this technology to aid them in their education. The account will follow them through their enrollment at NCSA and as they get older age appropriate access will be given. We do not think that managing this technology is appropriate for young children. However, what Distance Learning has taught us is that having access to these learning tools is important. To that end accounts created for TK-3rd grade will be in the student’s name, but log-in information will be provided to the parent/guardian so they can access learning tools more easily. Minimal usage of accounts will occur for students below 4th Grade while they are in school. Having a Google account is a privilege, however, and as students get older it becomes a needed tool. If it is determined that your child is misusing their account for any reason the account may be suspended. Our goal is for every family to complete and return the permission slip as soon as possible so that we are ready for the start of school! I need your consent to create a student account on their behalf - please sign below!

Yes, I give permission for you to create a student account for my child and allow my child to use Google Tools in the classroom. Student name: ____________________________________________________________________________ Grade:_____________

Parent name: __________________________________________________________________________________________________

Parent cell: _____________________________________________________________________________________________________

Parent email:___________________________________________________________________________________________________

Parent signature: _________________________________________________________________________ Date: ______________

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Board Policy #: 308 Adopted/Ratified: 06/21/2018

Revision Date: 09/24/2020

______________________________________________________________________________________________________________________________ NEVADA CITY SCHOOL OF THE ARTS PAGE 1 OF 6 STUDENT WELLNESS POLICY

STUDENT WELLNESS POLICY The Governance Council of Nevada City School of the Arts (“NCSOTA” or the “Charter School”) is committed to the optimal development of every student. NCSOTA believes that for students to have the opportunity to achieve personal, academic, developmental and social success, we need to create positive, safe and health-promoting learning environments at every level, in every setting, throughout the school year. Research shows that two components, good nutrition and physical activity before, during and after the school day, are strongly correlated with positive student outcomes. Conversely, less-than-adequate consumption of specific foods including fruits, vegetables and whole grain products, is associated with lower grades among students. In addition, students who are physically active through recess, physical activity breaks, high-quality physical education and extracurricular activities – do better academically. Finally, there is evidence that adequate hydration is associated with better cognitive performance.

This Policy outlines NCSOTA’s approach to ensuring environments and opportunities for all students to practice healthy eating and physical activity behaviors throughout the school day while minimizing commercial distractions. Specifically, this Policy establishes goals and procedures to ensure that:

Students in NCSOTA have access to healthy foods throughout the school day—both through reimbursable school meals and other foods available throughout the Charter School campus—in accordance with Federal and state nutrition standards.

Students receive quality nutrition education that helps them develop lifelong healthy eating behaviors.

Students have opportunities to be physically active before, during and after Charter School. The Charter School engages in nutrition and physical activity promotion and other activities

that promote student wellness. Charter School staff are encouraged and supported to practice healthy nutrition and physical

activity behaviors in and out of school. The community is engaged in supporting the work of NCSOTA in creating continuity between

Charter School and other settings for students and staff to practice lifelong healthy habits. The Charter School establishes and maintains an infrastructure for management, oversight,

implementation, communication about and monitoring of this Policy and its established goals and objectives.

This Policy applies to all students and staff in NCSOTA. Specific measurable goals and outcomes are identified within each section below.

I. Charter School Wellness Committee

Committee Role and Membership NCSOTA will convene a representative Charter School Wellness Committee (“Well-Com”), or work within an existing school health committee, that meets at least four (4) times per year to establish

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______________________________________________________________________________________________________________________________ NEVADA CITY SCHOOL OF THE ARTS PAGE 2 OF 6 STUDENT WELLNESS POLICY

goals for and oversee school health and safety policies and programs, including development, implementation and periodic review and update of this Policy. The Well-Com membership will represent all grade/school levels (elementary and secondary schools) and include (to the extent possible), but not be limited to: parents and caregivers; students; representatives of the school nutrition program (e.g., school nutrition director); physical education teachers; health education teachers; school health professionals (e.g., health education teachers, school health services staff [e.g., nurses, physicians, dentists, health educators, and other allied health personnel who provide school health services], and mental health and social services staff [e.g., school counselors, psychologists, social workers, or psychiatrists]; school administrators (e.g.., Director, principal, vice principal), school board members; health professionals (e.g., dietitians, doctors, nurses, dentists); and the general public. When possible, membership will also include Supplemental Nutrition Assistance Program Education coordinators (“SNAP-EDEDSNAP-Ed”). To the extent possible, the Well-Com will include representatives from each school building and reflect the diversity of the community. Leadership The Director or designee(s) will convene the Well-Com and facilitate development of and updates to the Policy and will ensure each Charter School’s compliance with the Policy. Additionally, the designated official for oversight of the Well-Com is: Andrea Maher Food Services Coordinator dre.maher@ncsota.org (530) 273-7736 ext. 297

II. Wellness Policy Implementation, Monitoring, Accountability and Community Engagement

Implementation Plan Using the steps outlined below, NCSOTA will ensure the Charter School meets legal obligations regarding implementation of this Policy. This Policy and the progress reports can be found at: www.ncsota.org Recordkeeping NCSOTA will retain records to document compliance with the requirements of this policy in the main office. Documentation maintained in this location will include but will not be limited to: The written Policy. Documentation demonstrating that the Policy has been made available to the public. Documentation to demonstrate compliance with the annual public notification requirements; Documentation of the triennial assessment of the Policy. Documentation demonstrating the most recent assessment on the implementation of the Policy

has been made available to the public.

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Revision Date: 09/24/2020

______________________________________________________________________________________________________________________________ NEVADA CITY SCHOOL OF THE ARTS PAGE 3 OF 6 STUDENT WELLNESS POLICY

Annual Notification of Policy NCSOTA will actively inform families and the public each year of basic information about this Policy, including its content, any updates to the Policy, and implementation status. NCSOTA will make this information available via the Charter School website and/or Charter School-wide communications. NCSOTA will provide as much information as possible about the Charter School nutrition environment. This will include a summary of Charter School’s events or activities related to Policy implementation. Triennial Progress Assessments At least once every three years, NCSOTA will evaluate compliance with the wellness policy to assess the implementation of the Policy and include:

The extent to which the Charter School in compliance with this Policy; The extent to which the Charter School’s policy compares to model wellness policies; and A description of the progress made in attaining the goals of the Charter School’s Policy.

The position/person responsible for managing the triennial assessment and contact information is:

Andrea Maher, Food Services Coordinator, dre.maher@ncsota.org / 530-273-7736 x 297

NCSOTA will actively notify households/families of the availability of the triennial progress report. Revisions and Updating the Policy NCSOTA will update or modify this Policy based on the results of the annual Charter School Health Index and triennial assessments and/or as Charter School priorities change; community needs change; wellness goals are met; new health science, information, and technology emerges; and new Federal or state guidance or standards are issued. This Policy will be assessed and updated as indicated at least every three (3) years, following the triennial assessment. Community Involvement, Outreach and Communications NCSOTA is committed to being responsive to community input, which begins with awareness of the wellness policy. NCSOTA will actively communicate ways in which representatives of the Charter School and others can participate in the development, implementation and periodic review and update of this Policy through a variety of means. NCSOTA will also inform parents of the improvements that have been made to school meals and compliance with school meal standards, availability of child nutrition programs and how to apply, and a description of and compliance with Smart Snacks in Charter School nutrition standards. NCSOTA will use electronic mechanisms, such as email or displaying notices on the Charter School’s website, as well as non-electronic mechanisms, such as newsletters, presentations to parents, Parent Advisory Group meetings or sending information home to parents, to ensure that all families are actively notified of the content of, implementation of, and updates to this Policy, as well as how to get involved and support the Policy. The Charter School will ensure that communications are culturally and linguistically appropriate to the community and accomplished through means similar to other ways that other local schools are communicating important school information with parents.

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Revision Date: 09/24/2020

______________________________________________________________________________________________________________________________ NEVADA CITY SCHOOL OF THE ARTS PAGE 4 OF 6 STUDENT WELLNESS POLICY

The Charter School will actively notify the public about the content of or any updates to the wellness policy annually, at a minimum. NCSOTA will also use these mechanisms to inform the community about the availability of the annual and triennial reports. III. Nutrition

Charter School Meals NCSOTA participates in USDA child nutrition programs, including the National School Lunch Program (“NSLP”), and the School Breakfast Program (“SBP”). The Charter School also operates additional nutrition-related programs and activities including Sierra Harvest’s Farm-To-School education program which brings fresh, seasonal food from local and regional farms to classrooms. The Charter School is committed to offering school meals through the NSLP program, and other applicable Federal child nutrition programs, that:

Are accessible to all students. Are appealing and attractive to children. Are served in clean and pleasant settings. Meet or exceed current nutrition requirements established by local, state, and Federal

statutes and regulations (The Charter School offers reimbursable school meals that meet USDA nutrition standards).

Promote food from local farms and producers. Support organic agriculture based on availability and affordability. Are free from potentially harmful additives and processes including: high fructose corn syrup,

excessive salt, artificial colors/flavors, hydrogenated oils, genetic modifications.

Staff Qualifications and Professional Development All Charter School nutrition staff will meet or exceed annual continuing education/training requirements in the USDA professional standards for child nutrition professionals. These Charter School nutrition personnel will refer to USDA’s Professional Standards for Charter School Nutrition Standards website to search for training that meets their learning needs. Water To promote hydration, free, safe, unflavored drinking water will be available to all students throughout the school day. Students are allowed to bring and carry approved water bottles to school and can fill them at multiple drinking fountains that have water bottle filling options on them. Competitive Foods and Beverages The Charter School is committed to ensuring that all foods and beverages available to students on the Charter School campus during the school day support healthy eating. The foods and beverages sold and served outside of the Charter School meal programs (e.g., “competitive” foods and beverages) will meet the USDA Smart Snacks in School nutrition standards, at a minimum. Smart Snacks aim to improve student health and well-being, increase consumption of healthful foods during the school day and create an environment that reinforces the development of healthy eating habits. To support healthy food choices and improve student health and well-being, all foods and beverages outside the reimbursable School meal programs that are sold to students on the School campus during the school day will meet or exceed the USDA Smart Snacks nutrition standards. These

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standards will apply in all locations and through all services where foods and beverages are sold, which may include, but are not limited to, à la carte options in cafeterias, vending machines, school stores and snack or food carts. Celebrations and Rewards All foods offered on the NCSOTA campus will meet or exceed the USDA Smart Snacks in Charter School nutrition standards, including through: 1. Celebrations and parties. NCSOTA will provide a list of healthy party ideas to parents and

teachers, including non-food celebration ideas. 2. Classroom snacks brought by parents. NCSOTA will provide to parents a list of foods and

beverages that meet Smart Snacks nutrition standards. 3. Rewards and incentives. NCSOTA will provide teachers and other relevant school staff a list of

alternative ways to reward children. Foods and beverages will not be used as a reward, or withheld as punishment for any reason, such as for performance or behavior.

Fundraising Foods and beverages that meet or exceed the USDA Smart Snacks in Charter School’s nutrition standards may be sold through fundraisers on the NCSOTA campus during the school day. NCSOTA will make available to parents and teachers a list of healthy fundraising ideas. Nutrition Promotion NCSOTA will promote healthy food and beverage choices for all students throughout the school campus, as well as encourage participation in school meal programs. This promotion will occur through at least:

Ensuring 100% of foods and beverages promoted to students meet the USDA Smart Snacks in Charter School nutrition standards.

Participating in Sierra Harvest Farm-to-School programming, including: tastings of fresh, local, seasonal food; farm field trips; hands-on cooking lessons; donation-based plant start sales and garden cart produce.

Establishing an instructional garden on campus to provide students with experiences in growing their food and eating fresh vegetables and fruits.

Food and Beverage Marketing in Schools Any foods and beverages marketed or promoted to students on the school campus during the school day will meet or exceed the USDA Smart Snacks in School nutrition standards such that only those foods that comply with or exceed those nutrition standards are permitted to be marketed or promoted to students. As the Food Services Coordinator reviews existing contracts and considers new contracts, equipment and product purchasing (and replacement) decisions should reflect the applicable marketing guidelines established by this Policy. IV. Physical Activity

The Centers for Disease Control (“CDC”) recommends that all children and adolescents participate in a minimum of sixty (60) minutes of physical activity every day. The CDC recommends that aerobic activity make up the bulk of such physical activity, with vigorous-intensity aerobic activity on at least

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three days per week. The CDC also recommends that physical activity include muscle strengthening activities, such as gymnastics or push-ups, on at least three days per week, and bone strengthening activities like jumping rope or running at least three days per week. The Charter School has the following specific goals to promote student wellness, consistent with this Policy: Offering a variety of kinesthetic activities, including team, individual, and cooperative sports and games, as well as aesthetic movement forms. Students shall be given opportunities for these activities both during and after school including, but not limited to, recesses, movement classes, dance classes, interscholastic athletics, and physical activity clubs. V. Other Activities that Promote Student Wellness

NCSOTA will integrate wellness activities across the entire Charter School setting, not just in the cafeteria, other food and beverage venues and physical activity facilities. NCSOTA will coordinate and integrate other initiatives related to physical activity, physical education, nutrition and other wellness components so all efforts are complementary, not duplicative, and work towards the same set of goals and objectives promoting student well-being, optimal development and strong educational outcomes. All efforts related to obtaining federal, state or association recognition for efforts, or grants/funding opportunities for healthy school environments will be coordinated with and complementary of this Policy, including but not limited to ensuring the involvement of the Well-Com and/or parents and the community. All Charter School-sponsored events will adhere to this Policy’s wellness guidelines. All Charter School-sponsored wellness events will include physical activity and healthy eating opportunities when appropriate. Community Partnerships NCSOTA will continue and develop relationships with community partners (e.g., local non-profits, local farmers/producers, hospitals, universities/colleges, local businesses, SNAP-Ed providers and coordinators, etc.) in support of this Policy’s implementation. Existing and new community partnerships and sponsorships will be evaluated to ensure that they are consistent with this Policy and its goals. Professional Learning When feasible, NCSOTA will offer annual professional learning opportunities and resources for staff to increase knowledge and skills about promoting healthy behaviors in the classroom and school (e.g., increasing the use of kinesthetic teaching approaches or incorporating nutrition lessons into math class). Professional learning will help NCSOTA staff understand the connections between academics and health and the ways in which health and wellness are integrated into ongoing district reform or academic improvement plans/efforts.

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NEVADA CITY SCHOOL OF THE ARTS

2019-20 Unaudited Actuals

Statements of Revenues, Expenditures and Changes in Fund Balance

2018-19 2019-20 2019-20 2019-20 2019-20

Annual Adopted 1st Interim 2nd Interim Undaudited Change From

Actuals Budget Budget Budget Actuals Prior BudgetEnrollment 440.0 451.0 452.0 449.0 448.0 (4.00)

Attendance % 94.5% 94.0% 94.0% 94.1% 94.3% 0.00

Average Daily Attendance (ADA) 416.46 423.94 424.88 422.34 422.34 (2.54)

REVENUES

Total State Aid Revenue 8000-8099 3,656,506$ 3,820,633$ 3,818,212$ 3,797,736$ 3,838,270$ 40,534

Total Federal Revenue 8100-8299 230,024 235,258 279,943 274,860 897,628 622,768

Total Other State Revenue 8300-8599 1,017,404 683,181 602,721 539,992 542,248 2,256

All Other Local Revenue 8600-8899 645,788 677,807 694,581 693,441 583,184 (110,257)

Other Revenues/Income 8900-8999 1,187 195,000 250,000 675,000 4,058 (670,942)

TOTAL REVENUES 5,550,908$ 5,611,879$ 5,645,457$ 5,981,029$ 5,865,388$ (115,641)$

EXPENDITURES

Certificated salaries 1,315,571 1,427,481 1,436,159 1,436,159 1,416,957 (19,202)

Classified salaries and wages 1,478,720 1,488,703 1,540,168 1,533,681 1,503,298 (30,384)

Health benefits and statutory employer costs 827,396 836,512 840,588 836,568 901,377 64,808

Books and supplies 218,560 156,060 193,215 194,437 202,562 8,125

Services 1,500,250 1,501,828 1,488,912 1,494,262 1,435,089 (59,173)

County oversight fees 36,450 38,206 38,182 37,977 38,363 386

TOTAL OPERATING EXPENDITURES 5,376,948$ 5,448,791$ 5,537,224$ 5,533,085$ 5,497,645$ (35,440)$

Average total expenditures per ADA 405

2018-19 Capital Outlay & Project Expenses 0 195,000 200,000 200,000 0 (200,000)

OPERATING REVENUES LESS EXPENDITURES 173,961$ (31,912)$ (91,767)$ 247,944$ 367,743$ 459,510$

DEPRECIATION EXPENSE $300,968 $275,000 $301,000 $301,000 $327,328 $26,328

OTHER SOURCES - 16/17 In Kind Contribution Revenue $0 $0 $0 $0 $0

NET CHANGE IN FUND BALANCE (127,007)$ (306,912)$ (392,767)$ (53,056)$ 40,415$ 433,182$

COMPONENTS OF ENDING FUND BALANCE

Required reserve - 5% of expenditures 268,847 272,440 276,861 276,654 274,882 (1,772)

Designated - Special Ed - 2% of expenditures 107,539 108,976 110,744 110,662 109,953 (709)

Designated - JPA contingency reserve 13,786 13,786 13,786 13,786 13,786 0

Designated - Restricted/Unrestricted Lottery Fund Balance 39,067 3,750 3,750 3,750 38,115 34,365

Designated - Classified Professional Development Grant 5,759 0 5,759 5,759 5,759 0

Designated - Low Performing Student Block Grant 30,038 0 30,038 0 0 0

Designated - Jog-a-Thon reserved funding 39,185 39,185 39,185 39,185 39,185 0

Designated - Prop 39 Energy Grant 37,142 37,142 0 0 0 0

Designated - Facilities Reserve - 5% of expenditures 268,847 272,440 276,861 276,654 274,882 (1,772)

Undesignated Fund Balance 3,818,746 3,320,162 3,442,062 3,812,308 3,912,808 100,500

Ending Fund Balance $4,628,957 $4,067,880 $4,199,047 $4,575,900 $4,669,371 $130,613

FUND BALANCE, BEGINNING OF YEAR $4,755,964 $4,628,957 $4,628,957 $4,628,957 $4,628,957 $4,628,957

Net change (from above) ($127,007) ($306,912) ($392,767) ($53,056) $40,415 433,182$

FUND BALANCE, END OF YEAR $4,628,957 $4,322,045 $4,236,189 $4,575,900 $4,669,371 $5,062,139

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NEVADA CITY SCHOOL OF THE ARTS

2019-20 Annual Actuals Budget

All Programs Combined Detail

General School

Program

Facilities Budget -

8200

Supplemental

LCAP

Art/Music

Program

Fundraising/D

evelopment

RavenWolf

Aftercare

After

School

Sports Field Studies Title I/II Title IV SRSA - Title V NSLP

Special

Education

Mental

Health LPSBG

ESSER Funds

SB117 Total Budget

0009 0009/6030 0010 0037 0038 0021 0030 0035 3010 4127 4610 5310 3310/6500 6512 7510 7388

Revenues Total Revenues 4,348,888 223,756 351,264 79,333 163,575 102,778 3,093 48,172 98,443 7,500 39,019 53,513 314,374 24,368 0 7,312 5,865,388

Per Student Revenue $9,679 $498 $782 $177 $364 $229 $7 $107 $219 $17 $87 $119 $700 $54 $0 $16 $13,038

Expenditures

1000 - Certification Wages 1,306,513 0 0 0 0 833 1,109 72,901 0 0 0 10,537 0 25,063 0 1,416,957

Total Certificated Wages 1,306,513 0 0 0 0 0 833 1,109 72,901 0 0 0 10,537 0 25,063 0 1,416,957

2000 - Classified Wages

Total Classified Wages 433,075 173,652 101,902 441,823 45,820 103,515 5,333 2,465 55,935 0 37,339 58,320 44,118 0 0 0 1,503,298

Payroll tax and other employer-paid costs 664,798 42,077 20,027 77,499 13,403 22,875 643 441 38,786 0 3,290 7,635 4,924 0 4,979 0 901,377

Books and SuppliesTotal Books and Supplies 68,258 5,353 13,131 39,339 5,306 6,367 8 0 840 1,415 0 51,261 968 0 0 10,315 202,562

ServicesTotal Services 613,500 345,260 68,761 5,013 6,294 0 1,653 40,352 7,542 6,025 0 809 314,850 24,368 0 664 1,435,089

District Charges

Total District Charges 38,363 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 38,363

Capital ExpendituresCapital Outlay Project Expenses

Total Expenditures 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total Expenditures 3,124,507 566,342 203,821 563,674 70,822 132,758 8,470 44,367 176,004 7,441 40,628 118,025 375,397 24,368 30,042 10,979 5,497,645

Net FY Operating Surplus (Deficit) 1,224,381 (342,586) 147,443 (484,341) 92,753 (29,979) (5,378) 3,805 (77,561) 59 (1,609) (64,512) (61,023) 0 (30,042) (3,667) 367,743

Accumulated Depreciation

Total Depreciation Expense 327,328 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 327,328

Net Total Operating Surplus (Deficit) W/ Depreciation897,053 (342,586) 147,443 (484,341) 92,753 (29,979) (5,378) 3,805 (77,561) 59 (1,609) (64,512) (61,023) 0 (30,042) (3,667) 40,415

Per Student Expenses per category 6,954$ 1,260$ 454$ 1,255$ 158$ 295$ 19$ 99$ 392$ 17$ 90$ 263$ 836$ 54$ 67$ 12,236$

2019-20 Unaudited Actuals - Detail by Program

CGC 9/24/2020, Pg. 70

Cash Basis Sunday, September 20, 2020 01:47 PM GMT-07:00 1/1

Nevada City School of the ArtsPROFIT AND LOSSJuly 2019 - June 2020

TOTAL

Income

8000 Revenue - State 3,838,270.00

8100 Federal Revenue 897,628.36

8300 Other State Revenues 542,247.69

8600 Other Local Revenue 583,160.58

Sales 23.50

Unapplied Cash Payment Revenue 4,057.94

Total Income $5,865,388.07

GROSS PROFIT $5,865,388.07

Expenses

1000 Certificated Salaries 1,416,957.29

2000 Classified Salaries 1,503,297.72

3000 Employee Benefits 901,376.45

4000 Books & Supplies 202,562.02

5000 Services & Other Operating Expenses 1,374,679.00

6900 Depreciation 327,328.00

7000 Other Outflows 98,772.41

Unapplied Cash Bill Payment Expenditure 0.00

Total Expenses $5,824,972.89

NET OPERATING INCOME $40,415.18

Other Income

8980 In-House Contribution 0.00

Total Other Income $0.00

NET OTHER INCOME $0.00

NET INCOME $40,415.18

CGC 9/24/2020, Pg. 71

Cash Basis Sunday, September 20, 2020 01:48 PM GMT-07:00 1/8

Nevada City School of the ArtsPROFIT AND LOSSJuly 2019 - June 2020

TOTAL

Income

8000 Revenue - State

8011 Charter Schools General Purpose Entitlement - State Aid 2,522,014.00

8012 Education Protection Account Entitlement 356,067.00

8012-09 EPA - Prior Year Revenue 6,093.00

Total 8012 Education Protection Account Entitlement 362,160.00

8019 State Aid - Prior Years -3,852.00

8096 Charter Schools in Lieu of Property Taxes 957,948.00

Total 8000 Revenue - State 3,838,270.00

8100 Federal Revenue

8181 Special Education - Entitlement 65,113.00

8220 Child Nutrition - Federal 26,051.47

8290 Every Student Succeeds Act (ESSA) 144,962.00

8296 Other Federal Revenue 2,401.89

8299 All Other Federal Revenue 659,100.00

Total 8100 Federal Revenue 897,628.36

8300 Other State Revenues

8380 Special Ed 247,182.00

8382 Special Education - Prior Year (State) 2,079.00

8520 Child Nutrition - State 1,734.98

8550 Mandated Cost Reimbursements 7,022.00

8560 State Lottery Revenue 95,156.91

8590 All Other State Revenue 189,072.80

Total 8300 Other State Revenues 542,247.69

8600 Other Local Revenue

8634 Food Service Sales 25,726.50

8638 Merchandise Sales 15.00

8650 Leases and Rentals 1,450.00

8650-01 Building 1 22,352.00

8650-04 Pratschner Lease 2,750.00

8650-05 Building 5 Lease 39,404.08

8650-06 Hardcore Construction Lease 43,200.00

8650-11 Cell Tower Lease 37,695.06

8650-12 Bldg 12 Lease - Caretaker Residence 9,600.00

8650-13 Bldg 13 Lease - Cottage 6,000.00

8650-9A Building 9 - Suite A 1,750.00

8650-9B Building 9 - Suite B 3,660.00

8650-9C Curious Forge Lease 23,260.61

8650-9D Building 9 - Suite D 870.00

8650-9E Building 9 - Suite E 1,235.00

8650-9L SK Lindsey Lease 3,500.00

CGC 9/24/2020, Pg. 72

Cash Basis Sunday, September 20, 2020 01:48 PM GMT-07:00 2/8

TOTAL

8650-9S Cosmic Shark Lease 3,600.00

8650-9T Building 9 - Storage 7,854.00

8650-9Z Bldg 9 - Room 215 1,485.00

8650-GM Building 9 - Gym 2,980.00

8650-H1 Building 9 - Suite H1 410.00

8650-PL Parking Lot 10,000.00

8650-SC Studio C 700.00

Total 8650 Leases and Rentals 223,755.75

8660 Interest 2,201.13

8671 Business Services 3,247.24

8676 After School Program Revenue 103,994.78

8676-01 After School Program Write- Off -1,216.35

Total 8676 After School Program Revenue 102,778.43

8693 Field Trips 783.00

8693-35 TK Field Studies 352.00

8693-36 Kindergarten Field Studies 1,596.00

8693-10 Kindergarten Scholarships -51.00

Total 8693-36 Kindergarten Field Studies 1,545.00

8693-37 1st Grade Field Studies 1,903.73

8693-01 1st Grade Scholarships -69.00

Total 8693-37 1st Grade Field Studies 1,834.73

8693-38 2nd Grade Field Studies 1,626.50

8693-02 2nd Grade Scholarships -80.00

Total 8693-38 2nd Grade Field Studies 1,546.50

8693-39 3rd Grade Field Studies 5,540.16

8693-03 3rd Grade Scholarships -180.00

Total 8693-39 3rd Grade Field Studies 5,360.16

8693-40 4th Grade Field Studies 14,112.09

8693-04 4th Grade Scholarships -1,741.25

Total 8693-40 4th Grade Field Studies 12,370.84

8693-41 5th Grade Field Studies 20,011.88

8693-05 5th Grade Scholarships -1,949.00

Total 8693-41 5th Grade Field Studies 18,062.88

8693-42 6th Grade Field Studies 13,959.15

8693-06 6th Grade Scholarships -1,967.78

Total 8693-42 6th Grade Field Studies 11,991.37

8693-43 7th Grade Field Studies 14,516.02

8693-07 7th Grade Scholarships -1,869.75

Total 8693-43 7th Grade Field Studies 12,646.27

8693-44 8th Grade Field Studies 24,180.37

8693-08 8th Grade Scholarships -3,275.75

Total 8693-44 8th Grade Field Studies 20,904.62

8693-45 4/5 Field Studies 5,685.68

8693-09 4/5 Scholarships 0.00

Total 8693-45 4/5 Field Studies 5,685.68

8693-99 Field Studies Write-offs -44,911.10

CGC 9/24/2020, Pg. 73

Cash Basis Sunday, September 20, 2020 01:48 PM GMT-07:00 3/8

TOTAL

Total 8693 Field Trips 48,171.95

8703 Artistic Showcase Revenue 471.00

8705 Instrument Rentals 1,005.96

8708 Theater Revenue 455.14

8709 Middle School Dances 985.00

8800 Donations/Fundraising 180.00

8801 Donations - Parents 270.00

8802 Donations - Grants 5,500.00

8803 Fundraising -16.00

8804 Fundraising - AGC

8804-01 AGC Adjustments -40,077.00

8804-19 AGC 2018-19 24,753.52

8804-20 AGC 2019-20 150,280.05

Total 8804 Fundraising - AGC 134,956.57

8806 Credit Card Rebates 1,235.34

8811 AMOT

8811-01 Makers Market 1,300.50

8811-02 Small Misc Fundraisers 7,628.29

8811-03 Read a Thon 15,989.04

8811-05 Auction Items -450.00

Total 8811 AMOT 24,467.83

8812 Free Money 3,986.72

8814 Afterschool Sports Revenue 3,092.50

8816 Farm to School Funds 624.52

8817 Positive Discipline Funds 50.00

Total 8600 Other Local Revenue 583,160.58

Sales 23.50

Unapplied Cash Payment Revenue 4,057.94

Total Income $5,865,388.07

GROSS PROFIT $5,865,388.07

Expenses

1000 Certificated Salaries

1100 Teachers Salaries 1,102,087.35

1101 Teacher - Stipends 6,785.31

1102 Reading Specialist 53,606.07

1103 Teacher - Substitute Pay 15,298.82

1105 Math Intervention Specialist 43,358.28

Total 1100 Teachers Salaries 1,221,135.83

1200 School Nurse 10,537.38

1300 Certificated Admin Salaries 185,284.08

Total 1000 Certificated Salaries 1,416,957.29

2000 Classified Salaries

2100 Classified - Instructional Aide 112,132.53

2103 Classified - Paraprofessional 135,349.63

2200 Classified - Art/Movement/Music 294,266.11

2203 Classified - Electives 73,985.98

2300 Classified - Admin Salaries 124,039.43

CGC 9/24/2020, Pg. 74

Cash Basis Sunday, September 20, 2020 01:48 PM GMT-07:00 4/8

TOTAL

2400 Classified - Clerical & Office 278,970.90

2401 Classified - Development 45,819.86

2600 Classified Stipends 11,633.02

2905 Classified - Afterschool Care 102,820.44

2928 Classified - Food Services Coordinator 58,320.08

2930 Classified - Facilities Wages 246,122.55

2935 Classified - Substitutes 4,422.55

2935-01 Classified - Elective Substitutes 388.75

2935-02 Aide Substitutes 9,198.80

2935-03 Paraprofessional Substitutes 2,042.24

2935-04 Classified - Aftercare Substitutes 694.70

2935-05 Office Substitutes 1,020.15

2935-06 Facilities Substitutes 2,070.00

2935-07 Food Service Substitutes 0.00

Total 2935 Classified - Substitutes 19,837.19

Total 2000 Classified Salaries 1,503,297.72

3000 Employee Benefits

3100 ER - STRS 401,360.11

3300 ER - OASDI 89,109.02

3301 ER - Medicare 38,812.73

3400 ER - Health & Welfare Benefits 313,087.08

3500 ER - SUI 3,474.69

3600 EE Benefits - Workers Comp 31,557.57

3700 EE Benefits - 403b Retirement 23,975.25

Total 3000 Employee Benefits 901,376.45

4000 Books & Supplies

4100 Approved Textbooks & Core Curricula Materials 528.45

4101 Math Curriculum 8,774.85

4102 LA Curriculum 2,262.82

4103 Science Curriculum 51.30

4104 Social Studies Curriculum 1,331.40

Total 4100 Approved Textbooks & Core Curricula Materials 12,948.82

4300 Materials & Supplies 1,938.16

4315 Custodial Supplies 14,663.90

4325 Science Supplies

4325-25 Science Supplies - Middle School 1,609.71

Total 4325 Science Supplies 1,609.71

4326 Art & Music Supplies

4326-09 Main Lesson Music Supplies 3,369.15

4326-20 Main Lesson Art Supplies 7,898.78

4326-24 Music Electives Supplies 3,020.07

4326-30 Industrial Arts Program 677.68

Total 4326 Art & Music Supplies 14,965.68

4330 Office Supplies 14,688.21

4335 Movement Supplies -100.00

4340 Professional Development Supplies 1,521.69

4345 Director's Incentives 344.15

CGC 9/24/2020, Pg. 75

Cash Basis Sunday, September 20, 2020 01:48 PM GMT-07:00 5/8

TOTAL

4346 Teacher Supplies

4346-01 1st Grade Supplies - Danielle 185.79

4346-02 2nd Grade Supplies - Hayley 400.00

4346-03 3rd Grade Supplies - Maria 16.20

4346-04 4th Grade Supplies - Becca 222.16

4346-05 5th Grade Supplies - Gary 202.19

4346-06 6th Grade Supplies - Devin 499.07

4346-07 7th Grade Supplies - Audra 470.47

4346-08 8th Grade Supplies - Emily 331.21

4346-10 Kindergarten Supplies - Rachel 573.66

4346-11 1st Grade Supplies - Brittani 397.99

4346-12 2nd Grade Supplies - Hannah 600.00

4346-13 3rd Grade Supplies - Carrie 351.10

4346-14 4th Grade Supplies - Lori 194.35

4346-16 6th Grade Supplies - Camille 499.57

4346-17 7th Grade Supplies - Ron 230.42

4346-18 8th Grade Supplies - Lisa 558.95

4346-19 TK Supplies - Nicole 611.76

4346-20 Kindergarten Supplies - Linda 396.51

4346-21 Reading Specialist Supplies - Katie 405.65

4346-22 Special Ed Supplies 1,093.92

4346-23 RavenWolf AFS Program 6,367.30

4346-24 5th Grade Supplies - Peter 400.00

4346-25 Math Specialist Supplies - Nancy 399.40

Total 4346 Teacher Supplies 15,407.67

4352 Maintenance Supplies 18,337.49

4352-01 Water Treatment Plant Supplies 5,353.29

Total 4352 Maintenance Supplies 23,690.78

4353 Safety & Emergency Supplies 1,822.80

4354 MS Social Studies Activities 66.27

4355 Graduation 211.48

4356 AGC Supplies 227.69

4357 Fundraising Supplies 1,716.11

4357-01 Read a Thon supplies 655.00

Total 4357 Fundraising Supplies 2,371.11

4359 Jogathon Supplies

4359-01 Jogathon Restricted Funds Purchases 260.31

Total 4359 Jogathon Supplies 260.31

4360 Afterschool Sports 8.49

4361 3/4/5 Performances 32.21

4361-01 Middle School Dances 282.11

Total 4361 3/4/5 Performances 314.32

4363 Leadership -87.37

4364 Playground 1,342.66

4365 Local Grants 2,190.09

4367 Theater Plays - Classroom 1,265.68

4368 Positive Discipline Supplies 65.24

Total 4300 Materials & Supplies 98,788.72

CGC 9/24/2020, Pg. 76

Cash Basis Sunday, September 20, 2020 01:48 PM GMT-07:00 6/8

TOTAL

4400 Noncapitalized Equipment

4410 Classroom Furniture, Equipment & Supplies 6,723.36

4420 Computers (individual items less than $5k) 26,997.35

4430 Non Classroom Related Furniture, Equipment & Supplies 3,609.07

Total 4400 Noncapitalized Equipment 37,329.78

4700 Child Nutrition Program 33,753.31

4710 All Other Food 2,233.61

4720 Cafeteria Supplies 17,507.78

Total 4700 Child Nutrition Program 53,494.70

Total 4000 Books & Supplies 202,562.02

5000 Services & Other Operating Expenses

5100 Subagreements for Services 540,693.96

5200 Travel & Conferences

5210 Conference Fees 19,643.52

5215 Travel - Mileage, Parking, Tolls 244.52

5220 Travel and Lodging 1,573.00

5225 Travel - Meals & Entertainment -93.46

Total 5200 Travel & Conferences 21,367.58

5300 Dues & Memberships 5,469.00

5305 Dues & Membership - Professional 1,350.00

5310 Subscriptions 26,396.57

Total 5300 Dues & Memberships 33,215.57

5400 General Liability Insurance 93,605.00

5500 Operations & Housekeeping

5510 Utilities - Gas and Electric 143.52

5510-03 Bldg #3 27,873.39

5510-04 Bldg #4 2,602.06

5510-05 Bldg #5 21.50

5510-07 Bldg #7 6,475.01

5510-08 Bldg #8 33,976.83

5510-09 Bldg #9 94,868.39

5510-10 Bldg #10 293.48

5510-11 Bldg#11 7,625.74

5510-13 Bldg #13 281.80

5510-14 Bldg #14 4,147.68

Total 5510 Utilities - Gas and Electric 178,309.40

5515 Janitorial, Gardening Services & Supplies 45,895.00

5520 Security 2,928.00

5525 Utilities - Waste 14,110.99

5530 Utilities - Water 26,520.79

Total 5500 Operations & Housekeeping 267,764.18

CGC 9/24/2020, Pg. 77

Cash Basis Sunday, September 20, 2020 01:48 PM GMT-07:00 7/8

TOTAL

5600 Rentals, Leases, & Repairs

5605 Equipment Leases 21,162.87

5615 Building 50,225.70

5617 Repairs and Maintenance 10,450.84

5617-24 Music Electives Services 1,588.80

Total 5617 Repairs and Maintenance 12,039.64

5618 Auto 1,435.10

5618-01 Gas 7,595.03

Total 5618 Auto 9,030.13

5631 Other Rentals, Leases and Repairs 1 8,270.92

Total 5600 Rentals, Leases, & Repairs 100,729.26

5800 Services & Other Operating Expenses - Other 1,552.00

5803 Accounting Fees 10,492.82

5804 Property Taxes 43,591.12

5805 Administrative Fees 40.00

5806 Assemblies 700.00

5809 Banking Fees 4,909.88

5810 Merchant Service Fees 5,334.52

5812 Business Services 1,138.58

5815 Consultants - Instructional 5,200.00

5820 Consultants - Non Instructional 12,405.81

5824 District Oversight Fees 38,362.87

5829 Enrichment Programs 880.00

5830 Field Trips Expenses 218.66

5830-35 TK Field Studies 210.00

5830-36 Kindergarten Field Studies 557.21

5830-37 1st Grade Field Studies 497.68

5830-39 3rd Grade Field Studies 1,438.69

5830-40 4th Grade Field Studies 15,734.69

5830-41 5th Grade Field Studies 2,500.14

5830-42 6th Grade Field Studies 1,808.88

5830-43 7th Grade Field Studies 1,619.00

5830-44 8th Grade Field Studies 15,766.93

Total 5830 Field Trips Expenses 40,351.88

5833 Fines and Penalties 184.92

5836 Fingerprinting 1,782.46

5839 Fundraising Expenses

5839-70 AGC Services 1,966.02

5839-71 AMOT Services 43.00

Total 5839 Fundraising Expenses 2,009.02

5841 Party Expenses 2,275.16

5845 Legal Fees 20,272.35

5848 Permits & Other Fees 13,938.06

5851 Marketing & Student Recruiting 3,359.00

5854 Erate Services 5,100.00

5857 Payroll Fees 17,714.85

5860 Printing & Reproduction 4,479.31

5863 Professional Development 167.00

CGC 9/24/2020, Pg. 78

Cash Basis Sunday, September 20, 2020 01:48 PM GMT-07:00 8/8

TOTAL

5874 Afterschool Sports Services 1,678.10

5874-74 Uniforms -25.00

Total 5874 Afterschool Sports Services 1,653.10

5877 Student Activities 75.89

5877-55 8th Grade Graduation -491.27

5877-56 Middle School Dances 520.00

5877-87 Artistic Showcase services 1,134.80

5877-90 Theater Plays - Classroom 22.89

Total 5877 Student Activities 1,262.31

5881 Student Information System 18,859.15

5887 Technology Services 34,614.00

Total 5800 Services & Other Operating Expenses - Other 292,630.17

5900 Communications

5910 Communications - Internet / Website Fees 19,338.39

5910-01 Bldg #1 -187.99

5910-02 Bldg #2 327.96

5910-03 Bldg #3 502.32

5910-04 Bldg #4 673.91

5910-05 Bldg #5 229.14

5910-06 Bldg #6 440.42

5910-07 Bldg #7 532.56

5910-08 Bldg #8 621.60

5910-09 Bldg #9 -1,373.22

5910-10 Bldg #10 450.54

5910-13 Bldg #13 0.00

5910-15 Bldg #15 242.16

Total 5910 Communications - Internet / Website Fees 21,797.79

5915 Postage and Delivery 1,724.49

5915-71 Shipping, Freight & Delivery 1,151.00

Total 5915 Postage and Delivery 2,875.49

Total 5900 Communications 24,673.28

Total 5000 Services & Other Operating Expenses 1,374,679.00

6900 Depreciation 327,328.00

7000 Other Outflows

7438 Long term debt - Interest Land 58,979.71

7438-01 Long term debt - Interest Construction 39,792.70

Total 7438 Long term debt - Interest Land 98,772.41

Total 7000 Other Outflows 98,772.41

Unapplied Cash Bill Payment Expenditure 0.00

Total Expenses $5,824,972.89

NET OPERATING INCOME $40,415.18

Other Income

8980 In-House Contribution 0.00

Total Other Income $0.00

NET OTHER INCOME $0.00

NET INCOME $40,415.18

CGC 9/24/2020, Pg. 79

Cash Basis Sunday, September 20, 2020 01:49 PM GMT-07:00 1/1

Nevada City School of the ArtsBALANCE SHEETAs of June 30, 2020

TOTAL

ASSETS

Current Assets

Bank Accounts $226,727.73

Accounts Receivable $742,939.23

Other Current Assets $93,629.19

Total Current Assets $1,063,296.15

Fixed Assets

9400 Capital Assets 5,617,312.48

9450 Construction in Progress 164,158.20

Total Fixed Assets $5,781,470.68

Other Assets $13,786.12

TOTAL ASSETS $6,858,552.95

LIABILITIES AND EQUITY

Liabilities

Current Liabilities

Accounts Payable $0.00

Credit Cards $279.69

Other Current Liabilities $462,269.33

Total Current Liabilities $462,549.02

Long-Term Liabilities $1,961,604.61

Total Liabilities $2,424,153.63

Equity

9791 Equity - Beginning Fund Balance 612,834.03

9793 Audit Adjustments -149,207.90

Opening Balance Equity 453,122.52

Retained Earnings 3,477,235.49

Net Income 40,415.18

Total Equity $4,434,399.32

TOTAL LIABILITIES AND EQUITY $6,858,552.95

CGC 9/24/2020, Pg. 80

Cash Basis Sunday, September 20, 2020 01:49 PM GMT-07:00 1/4

Nevada City School of the ArtsBALANCE SHEETAs of June 30, 2020

TOTAL

ASSETS

Current Assets

Bank Accounts

9121-54 Cash in Bank - NCSA - General Checking - 3554 225,799.74

9122-42 Cash in Bank - NCSA - Payroll Checking - 3542 628.35

9123 Petty Cash - Upper Campus 199.64

9124 Petty Cash - Lower Campus 100.00

9125 Petty Cash - AFS Program 0.00

Total Bank Accounts $226,727.73

Accounts Receivable

9200 Accounts Receivable

9210 Accrued Accounts Receivable (A/R) 742,939.23

Total 9200 Accounts Receivable 742,939.23

Total Accounts Receivable $742,939.23

Other Current Assets

9140 Undeposited Funds 2,032.29

9330 Prepaid Expenditures (Expenses) 91,596.90

9340 Other Current Assets 0.00

9350 Credit Card Receivables 0.00

Total Other Current Assets $93,629.19

Total Current Assets $1,063,296.15

CGC 9/24/2020, Pg. 81

Cash Basis Sunday, September 20, 2020 01:49 PM GMT-07:00 2/4

TOTAL

Fixed Assets

9400 Capital Assets

9410 Land 1,439,912.11

9425 Accumulated Depreciation - Land Improv -104,265.00

9430 Buildings 5,249,268.93

9431 Fixed Asset - Building Improvements 1,956.44

9435 Accumulated Depreciation-Buildings -974,069.00

9440 Assets - Equipment 5,305.00

9445 Accumulated Depreciation-Equipment -796.00

Total 9400 Capital Assets 5,617,312.48

9450 Construction in Progress 0.00

9450-01 ADA Compliance 0.00

9450-03 Building 3 CIP 0.00

9450-04 Building 4 CIP 0.00

9450-08 Bldg 8 Remodel CIP 0.00

9450-09 Building 9 CIP 0.00

9450-9B Business Office - Building 9 0.00

9450-9C Cafeteria - Building 9 0.00

9450-9E Energy Improvements - Building 9 66,379.00

9450-9G General Improvements - Building 9 0.00

9450-9T Tenant Improvements - Building 9 0.00

Total 9450-09 Building 9 CIP 66,379.00

9450-10 New TK 0.00

9450-13 Cottage 0.00

9450-20 Building 1 0.00

9450-30 UC Art Room #2 0.00

9450-40 General 0.00

9450-50 Playground 3,533.75

9450-99 Use Permit CIP 94,245.45

Total 9450 Construction in Progress 164,158.20

Total Fixed Assets $5,781,470.68

Other Assets

9360 Other Asset - Deposits 13,786.12

Total Other Assets $13,786.12

TOTAL ASSETS $6,858,552.95

CGC 9/24/2020, Pg. 82

Cash Basis Sunday, September 20, 2020 01:49 PM GMT-07:00 3/4

TOTAL

LIABILITIES AND EQUITY

Liabilities

Current Liabilities

Accounts Payable

9500 Accounts Payable 0.00

Total Accounts Payable $0.00

Credit Cards

9620 US Bank 0.00

9620-01 US Bank - HP 30.00

9620-02 US Bank - MB 209.69

9620-03 US Bank - CR 40.00

9620-05 US Bank - IM 0.00

9620-06 US Bank - JD 0.00

9620-07 US Bank - AM 0.00

9620-08 US Bank - EF 0.00

Total 9620 US Bank 279.69

Total Credit Cards $279.69

Other Current Liabilities

9501 Accrued Accounts Payable 85,075.87

9520 Employee Insurance -28,718.16

9546 Payrolll Liability - SUI 501.31

9547 Payrolll Liability - SDI 7,851.97

9555 Retirement Liability - STRS -2,441.66

9565 Sales Use Tax Liability 0.00

9575 Worker's Comp Liability 0.00

9640 Tri Counties Line of Credit -2,062.00

9640-01 Debit Issue Costs 2,062.00

Total 9640 Tri Counties Line of Credit 0.00

9641 NCSOS Loan 400,000.00

Total Other Current Liabilities $462,269.33

Total Current Liabilities $462,549.02

Long-Term Liabilities

9670 Lease Deposits 15,145.00

9671 Tri Counties Loan 1,048,386.54

9671-01 Debit Issue Costs 12,142.00

Total 9671 Tri Counties Loan 1,060,528.54

9672 Tri Counties Construction Loan 664,252.58

9672-01 Debit Issue Costs 7,492.00

Total 9672 Tri Counties Construction Loan 671,744.58

9673 Owner Carry Notes Payable 0.00

9674 Tri Counties 2nd Construction Loan 205,051.49

9674-01 Debit Issue Costs 9,135.00

Total 9674 Tri Counties 2nd Construction Loan 214,186.49

Total Long-Term Liabilities $1,961,604.61

Total Liabilities $2,424,153.63

CGC 9/24/2020, Pg. 83

Cash Basis Sunday, September 20, 2020 01:49 PM GMT-07:00 4/4

TOTAL

Equity

9791 Equity - Beginning Fund Balance 612,834.03

9793 Audit Adjustments -149,207.90

Opening Balance Equity 453,122.52

Retained Earnings 3,477,235.49

Net Income 40,415.18

Total Equity $4,434,399.32

TOTAL LIABILITIES AND EQUITY $6,858,552.95

CGC 9/24/2020, Pg. 84