Email Notification to Authors

2014

Journal Online Submission System 1.0

www.igi-global.com

Journal Online Submission System page 2

Contents..................................................................................................................................................................................2.Manuscript.Submission...........................................................................................................................................................3.. Initial.Assessment.Reject.. Initial.Assessment.AcceptReviewing.the.Manuscript.......................................................................................................................................................5.. Review.Manuscript. Ad.Hoc.ReviewersUpon.Receipt.of.Two.or.More.Reviews....................................................................................................................................8.Associate.Editor.Assessment................................................................................................................................................10.Manuscript.Decision.............................................................................................................................................................. 11.. Rejected.Manuscripts. Revised.Manuscripts. Editor-in-Chief.Revision.ReviewAccepted.Manuscripts...........................................................................................................................................................14.Image.Uploads......................................................................................................................................................................15.Missing.Items.........................................................................................................................................................................16Issue.Selection......................................................................................................................................................................17..

Contents

The.life.of.a.paper.in.the.submission.system.begins.when.an.author.uploads.a.new.submission.at.the.following.link:..http://www.igi-global.com/authorseditors/titlesubmission/newproject.aspx.

To.access.the.submission.system,.the.corresponding.author.must.create.a.profile.at:.http://www.igi-global.com/membership/createaccount.aspx.

The.author.will.be.prompted.for.the.user.name.and.password.information.when.accessing.the.submission.system..On.the.manuscript.submission.page,.he.or.she.must.provide.the.name.of.the.manuscript,.choose.the.journal.for.submission,.and.complete.the.relevant.coauthor.contact.information..All.coauthors.must.be.entered.at.this.stage.

Author Submission


MANUSCRIPT SUBMISSION

Hello,

An.author.has.submitted.an.article.to.your.journal..Please.click.the.link.below.to.review.the.manuscript:

LINK.TO.ARTICLE

Thanks,Journal.Submission.System

.

Dear.Dr..AUTHOR’S NAME,

Thank.you.for.submitting.your.manuscript.#XX-XXXX.(place.the.routing.number.of.the.manuscript.here,.or.use.the.number.provided.by.the.submission.system),.titled."TITLE OF THE SUBMISSION,".for.our.review..Your.paper.will.be.evaluated.by.members.of.our.Editorial.Review.Board,.and.we.will.advise.you.as.soon.as.possible.of.its.publication.possibilities.as.well.as.any.editorial.revisions.that.may.be.necessary.

Should.you.have.any.questions.regarding.your.submission,.please.feel.free.to.e-mail.me.at.EMAIL ADDRESS..Please.be.advised.that.the.review.process.takes.approximately.12-16.weeks..Thank.you.for.your.interest.in.our.Journal.

Sincerely,

Your Name.Editor-in-Chief

The.above.notification.message.contains.a.link.to.the.manuscript.for.initial.assessment..From.this.page,.choose.from.the.decision.options.“initial.assessment.accept”.or.“initial.assessment.reject”...

•. Choosing.“initial assessment reject”.will.automatically.reject.the.paper.without.additional.review.and.notify.the.author..This.choice.is.used.if.the.paper.does.not.fit.the.scope.of.the.journal...

•. Choosing.“initial assessment accept”.will.enter.the.manuscript.into.the.peer.review.process,.as.detailed.in.the.following.section..The.author.will.receive.the.below.email.as.confirmation..


Email Notification of an Author’s Submission

Email Notification to Authors

Initial Assessment

Receive Manuscript and Send to Reviewers

1.. Before.selecting.the.editorial.review.board.members,.please.review.the.current.active.document.and.ensure.all.informa-tion.identifying.the.author.is.removed..Record.the.manuscript’s.arrival.in.your.records.and.anonymize.the.manuscript...

•. Download.the.manuscript.from.the.submission.system.and.save.the.document.in.your.electronic.records..Be.sure.to.assign.the.document.the.same.routing.number.given.to.the.author...In.this.version,.remove.all.of.the.identifying.author.information..

•. In.the.online.submission.system,.an.“Upload a Revised Document”.box.is.given.on.the.next.page.after.initial.as-sessment..This.link.will.allow.you.to.upload.the.anonymized.submission.from.your.computer..Be.sure.to.check.the.“Upload as a Reviewer Copy”.prior.to.upload..The.newly.uploaded.document.will.automatically.become.the.active.version..This.step.assures.that.the.reviewers.see.the.anonymized.manuscript,.not.the.initial.submission..Please.note.that.the.initial.submission.will.be.viewable.to.you.as.the.Editor-in-Chief,.but.not.the.reviewers..

•. From.this.step,.click.the.“Continue”.button..

•. The.next.page.contains.confirmation.that.the.anonymized.manuscript.is.currently.the.reviewer.copy...Please.see.the.screenshot.below.


REVIEWING THE MANUSCRIPT

2.. Once.anonymized,.begin.selecting.reviewers.to.evaluate.the.submission:.

•. Choose.three.to.five.Editorial.Review.Board.members.according.to.their.expertise...

•. Provide.reviewers.with.no.more.than.two.to.four.weeks.to.complete.their.reviews.of.a.manuscript...Send.regular.reminders.to.reviewers.who.have.not.yet.returned.reviews..Reminders.can.be.sent.from.the.“Assess and Approve Editorial Review Board Evaluations”.phase.

•. Editorial.Review.Board.members.agree.to.review.approximately.six.to.eight.manuscripts.per.year;.therefore,.when.selecting.reviewers.for.manuscripts,.be.mindful.that.reviewers.should.not.receive.more.than.one.manuscript.every.30.days..

3.. Ad.hoc.reviewers.can.also.be.selected.on.the.manuscript.level.to.review.a.submission..From.the.Editorial.Reviewers.Evaluation.Request.page,.there.is.a.section.marked.“Request New Reviewers”...The.first.name,.last.name,.and.email.address.of.an.ad.hoc.reviewer.can.be.entered.in.this.section.(see.screenshot.below)..Once.an.ad.hoc.reviewer.is.assigned.to.a.manu-script,.he.or.she.will.be.present.and.listed.as.an.ad.hoc.reviewer.(marked.in.red).in.the.reviewer.list.for.future.manuscript.submissions.

Assess and Approve Editorial Review Board Evaluations Step

Request New Reviewers

Editorial Reviews Board Evaluations page.


Notification of Author’s Submission has been Accepted

.

Dear.Dr..REVIEWER’S NAME,

Your.expert.opinion.is.greatly.valued.for.the.review.of.the.manuscript,.“MANUSCRIPT TITLE,”.which.has.been.submitted.to.the.JOURNAL..Please.use.the.following.link.to.view.the.submitted.manuscript.as.well.as.the.evaluation.form:

LINK.TO.EVALUATION.FORM

Since.this.is.a.blind.review,.neither.your.identity.nor.the.author’s.will.be.revealed..Please.remember.that.by.providing.constructive.comments.you.are.doing.a.service.to.your.colleagues.even.if.the.manuscript.is.not,.in.your.opinion,.publishable..Please.submit.your.completed.evaluation.by.no.later.than.DATE.MANUSCRIPT DUE.

Thank.you.for.your.time.and.for.your.contribution.to.the.JOURNAL..Should.you.have.any.questions,.please.do.not.hesitate.to.contact.me.at.YOUR EMAIL ADDRESS..I.look.forward.to.hearing.from.you!

Sincerely,

YOUR NAMEEditor-in-Chief

4.. All.reviewers.will.receive.the.following.email.notification.

5.. Note.that.you.are.able.to.remind.all.reviewers.within.the.submission.system..Reminders.can.be.easily.sent.from.the.“ERB Reviews”.phase.by.clicking.the.“Evaluation Reminder”.button.


Editor Copy Tab on the Editorial Review Board Evaluation Page

Email Notification for Returned Evaluations

1.. You.will.receive.email.notifications.when.the.reviewers.have.returned.their.evaluations.

.

Hello,

An.ERB.Evaluation.has.been.submitted.to.the.manuscript.“MANUSCRIPT TITLE”,.of.the.journal:.JOURNAL..The.evaluation.may.be.viewed.at:

LINK.TO.REVIEW.

Thank.you,IGI.Global.Journal.Submission.System

2.. Be.sure.to.record.the.reviewers’.decisions.in.your.records...These.decisions.will.be.one.of.the.following.choices:..accept,.revise,.or.reject..

3.. Each.reviewer.evaluation.has.two.tabs..“Editor Copy”.and.“Author Copy.”.The.“Editor Copy”.tab.is.NOT.viewable.to.the.author..This.tab.exists.for.the.editorial.review.board.member.to.provide.comments.to.you,.as.well.as.the.Associate.Editor..


UPON RECEIPT OF TWO OR MORE REVIEWS

Author Copy Tab on the Editorial Review Board Evaluation Page

Save and Publish (allows.the.review.to.be.viewable.by.the.author).

4.. The.review.on.the.“Author Copy”.tab.is.for.the.author’s.view..Comments.on.this.tab.should.be.directed.at.the.author..The.review.must.be.“Saved and Published”.to.give.the.author.access.to.these.comments..You.are.able.to.edit.the.comments.on.this.tab.at.your.discretion,.that.is,.remove.any.comments.from.the.evaluation.that.may.be.inappropriate.or.inflammatory.for.the.author.to.see..Click.the.“Save and Publish”.button.at.the.bottom.of.page.to.allow.the.author.to.view.the.evaluation.


Email Notification to the Associate Editor

Email Notification for Returned Assessments

After.you.have.received.and.published.at.least.two.or.three.reviews,.choose.an.Associate.Editor.from.the.submission.system.for.his.or.her.recommendation..Give.the.Associate.Editor.no.more.than.four.weeks.to.complete.the.assessment..The.Associate.Editor.will.be.provided.with.all.of.the.reviewers’.evaluations.via.the.submission.system.and.give.you.his.or.her.recomendation.as.well.

Dear.Dr..ASSOCIATE EDITOR’S NAME,

Thank.you.for.your.excellent.work.as.an.Associate.Editor..Your.expert.opinion.is.greatly.valued.for.the.review.of.the.manuscript,..“MANUSCRIPT TITLE,”.which.has.been.submitted.to.the.JOURNAL..Please.use.the.following.link.to.view.the.submitted.manuscript.as.well.as.the.evaluation.form:

LINK.TO.REVIEW

Please.review.the.manuscript,.considering.the.reviewers.evaluations,.and.complete.the.assessment.report.which.supports.your.rec-ommendation.to.accept.or.reject.the.manuscript.for.publication,.no.later.than.DATE..Please.remember.that.by.providing.constructive.and.detailed.comments,.you.are.doing.a.service.to.your.colleagues.even.if.the.manuscript.is.not,.in.your.opinion,.publishable.

Thank.you.for.your.time.and.for.your.contribution.to.the.JOURNAL..Should.you.have.any.questions,.please.do.not.hesitate.to.contact.me.at.YOUR EMAIL ADDRESS..I.look.forward.to.hearing.from.you!

Sincerely,YOUR NAMEEditor-in-Chief

.Hello,

An.AE.Evaluation.has.been.submitted.to.the.manuscript.“MANUSCRIPT TITLE”,.of.the.journal:.JOURNAL..The.evaluation.may.be.viewed.at:

LINK.TO.REVIEW.


You.are.able.to.edit.the.Associate.Editor.evaluation.in.the.same.manner.as.the.reviewer.evaluations..This.report.must.be.saved.and.published.before.it.is.viewable.to.the.author..Once.published,.you.are.able.to.make.your.decision,.as.the.Editor-in-Chief,.on.the.suitability.of.the.manuscript.


ASSOCIATE EDITOR ASSESSMENT

Editor-in-Chief Evaluation

As.the.Editor-in-Chief,.your.decision.on.the.suitability.of.the.manuscript.can.be.made.at.that.time.to.reject,.revise,.or..accept.the.submission.(image.below)..

Rejected ManuscriptYou.may.decide.that.a.manuscript.should.be.rejected,.based.on.the.reviewers’.comments.or.the.Associate.Editor’s.deci-sion..You.must.then.notify.the.author.of.your.final.decision...He.or.she.will.have.access.to.all.reviews.in.the.submission.system...Be.sure.to.file.the.rejected.manuscript.for.future.reference,.if.necessary..

Revised ManuscriptsIf.the.manuscript.needs.revision,.ask.the.author.to.revise.the.manuscript.accordingly.and.send.the.“revision”.email.tem-plate.from.the.submission.system.(Next.page)..


MANUSCRIPT DECISION

.

Dear.Dr. AUTHOR’S NAME,

The.review.of.your.manuscript.#XX-XXXX,.entitled.“MANUSCRIPT TITLE,”.has.been.completed..Although.our.reviewers.find.the.topic.to.be.important,.they.believe.the.coverage.should.be.strengthened.before.the.manuscript.can.be.accepted.for.publication.in.an.upcoming.issue.of.the.JOURNAL.

All.pertinent.comments.provided.by.the.reviewers,.including.the.Associate.Editor’s,.can.be.viewed.at:

LINK.TO.REVIEWER.AND.AE.EVALUATIONS

Please.review.the.evaluations.and.Associate.Editor’s.report.and.incorporate.all.concerns.into.your.final.manuscript..Submit.a.detailed.response.to.each.of.the.Associate.Editors’.comments.and.suggestions,.explaining.how.you.addressed.his.or.her.concerns.in.your.final.submission.at.the.following.page:

LINK.TO.REVISED.DOCUMENT.UPLOAD

Please.ensure.that.your.materials.reach.us.no.later.than.DATE.

The.final.decision.regarding.publication.of.the.manuscript.depends.on.an.additional.round.of.reviews..Please.be.advised.that.revision.does.not.guarantee.acceptance.

Thank.you.for.your.interest.in.the.journal..If.you.have.any.questions,.please.e-mail.me.at.YOUR EMAIL.

Sincerely,YOUR NAMEEditor-in-Chief

.

An.author.has.submitted.a.revised.manuscript..Please.use.the.following.link.to.review.this.manuscript:

LINK.TO.REVISED.MANUSCRIPT

Provide.the.author.with.four.weeks.to.revise.his.or.her.paper..The.author.must.send.you.the.revised.paper.with.a.list.of.his.or.her.responses.to.the.Associate.Editor’s.comments,.as.well.as.the.reviewers’.comments..You.will.receive.notification.from.the.submission.system.upon.the.author’s.uploaded.revision.(found.below).


Email Notification to Authors

Email Notification of Revised Manuscript

The.author’s.responses.and.the.revised.paper.should.be.uploaded.to.the.submission.system.as.one.document.and.saved.as.the.“Active Document.”.You.are.able.to.review.the.revised.manuscript.by.clicking.the.change.button.at.the.“Editor-in-Chief Revision Review”.stage.(see.the.screenshot.of.this.stage.below).

Upon.your.receipt.of.the.revised.paper,.notify.the.Associate.Editor.via.the.submission.system.for.his.or.her.recommendation..Please.note.that.manuscripts.can.go.through.multiple.revisions.during.the.review.process..The.identifying.author.information.must.be.removed.at.this.stage.as.well.

**Please.note.that.you.are.also.able.to.recommend.that.the.paper.be.revised.and.resubmitted.as.a.new.manuscript.submis-sion..The.paper.would.then.go.through.the.peer.review.process.with.a.new.routing.number.and.new.reviewers.

Active Document

Editor-in-Chief Revision Review


.Dear.Dr..AUTHOR’S NAME,

I.am.pleased.to.inform.you.that.your.manuscript.#XX-XXXX,.entitled."MANUSCRIPT TITLE,".has.been.accepted.for.publication.in.an.upcoming.issue.of.the.JOURNAL.

In.order.to.proceed.with.typesetting,.we.will.need.the.author(s).to.submit.the.following.materials:•. "Warranty.and.Transfer.of.Copyright.Agreement"..(http://www.igi-global.com/AuthorsEditors/TitleSubmission/TransferOfCopyright.aspx?ProjectId=667d3f0b-9be6-4fe0-b0a4-ea953d752b7f).In.the.case.of.multiple.authors,.all.authors.must.sign

•. A.short.biography.for.each.author.in.one.document•. Tables,.figures.and.codes•. Complete.final.manuscript.

For.consistency.of.publication,.we.ask.that.you.ensure.that.your.paper.meets.APA.style.guidelines..Manuscripts.should.be.limited.to.20.double-spaced.pages.(including.references)..We.ask.that.you.kindly.adhere.to.these.guidelines..In.addition,.please.carefully.go.over.the.Guidelines.for.Preparing..Accepted.Manuscripts:

NEW.LINK.TO.GUIDELINES

Comments.about.your.article.can.be.viewed.at:

LINK.TO.REVIEWER.AND.AE.COMMENTS

Please.ensure.that.your.materials.reach.us.no.later.than.DATE..Please.submit.the.materials.at:

SUBMISSION.LINK

Thank.you.for.your.contribution.to.our.journal..We.are.pleased.to.be.able.to.work.with.you.toward.your.goal.of.publication..A.complimentary.copy.of.the.journal.issue.containing.your.manuscript.will.be.sent.to.you.upon.publication..If.you.have.any.questions,.please.e-mail.me.at.YOUR EMAIL.

Sincerely,YOUR NAMEEditor-in-Chief.

Notify.the.author.regarding.the.accepted.manuscript.using.the.template.provided..A.manuscript.may.also.be.conditionally.accepted..Rather.than.fully.accepting.a.manuscript,.you.may.choose.to.accept.it.conditionally.based.upon.the.author’s.incor-poration.of.all.suggested.changes..In.this.instance,.you.must.provide.the.author.with.the.reviewers’.comments.to.incorporate.in.the.final.version.of.the.paper,.as.well.as.the.acceptance.documents..Once.you.receive.the.revised.manuscript.from.the.author,.check.that.the.appropriate.changes.were.made..If.the.manuscript.has.been.revised.satisfactorily,.notify.the.author.of.your.full.acceptance.of.the.article.

When.a.manuscript.is.accepted.in.the.submission.system,.the.author.will.be.provided.with.a.“Final.Materials”.link..

Email Notification for Accepted Manuscripts (with Final Materials Links)


ACCEPTED MANUSCRIPTS

At.the.final.materials.stage,.all.manuscript.authors.will.agree.to.the.terms.and.conditions.in.the.copyright.agreement.and.provide.the.final.paper,.per.APA.style.guidelines,.biographies,.and.high.resolution.images..Please.note.that.all.papers.must.be.submitted.as.the.final.copyedited.version..We.will.not.be.performing.an.extensive.copyedit.of.the.manuscript.when.received..The.authors.can.upload.the.materials.as.separate.items.for.download.at.the.final.materials.stage,.or.by.completing.the.requested.information.links.in.the.notification.email..

Please.also.note.that.all.contributing.authors.must.create.a.membership.profile.account,.if.they.do.not.already.have.one,.to.access.the.copyright.agreement.form.and.the.page.to.add.their.biographies..This.account.can.be.created.at.the..following.page.https://www.igi-global.com/login/create-account/.

You.will.receive.automatic.notification.from.the.submission.system.when.these.items.have.been.completed.

Upload Image Page

Image Upload Buttons


IMAGE UPLOADS

**Please note:.At.this.stage,.missing.items.are.noted.in.red..The.author.must.click.the.“Submit”.button.to.notify.you.that.the.final.materials.have.been.submitted..

The email above is the message you will receive when images are uploaded.

.Hello,

Images.have.been.uploaded.for.the.manuscript.“MANUSCRIPT TITLE,”.and.can.be.viewed.using.the.following.link:

LINK.TO.IMAGES

IGI.Global.Submission.System

Final Materials Page


MISSING ITEMS

Once.the.author.has.submitted.their.final.materials,.you.will.receive.the.following.notification.

.

Hello,

The.final.materials.for.the.manuscript.“MANUSCRIPT TITLE,”.of.the.journal:.JOURNAL,.have.been.submitted..The.issue.selection.for.this.manuscript.can.be.completed.at:

LINK.TO.ISSUE.SELECTION


Issue Selection Page

Email Notification with the Issue Selection Link (Page Below)


ISSUE SELECTION

From.this.page,.please.select.the.issue.number.in.which.the.accepted.manuscript.will.appear..To.send.notification.to.IGI.Global,.you.must.click.the.“Save.and.Notify.Journal.Admin”.button..This.link.will.notify.the.Journal.Development.Team.that.the.article.is.ready.for.download..You.must.finish.this.step.to.complete.the.submission.process..

**Please notify the Journal Development Team at [email protected] if you experience any errors within the submission system. We would be happy to answer any inquiries you may have.**


Documents

Email Notification to Authors