Consumer User Manual for Solar Rooftop Portal - USRTPV

Consumer User Manual for

Solar Rooftop Portal – Uttarakhand

GIZ

TECHNICAL ASSISTANCE PROGRAM

Disclaimer

This report is with reference to GIZ Contract for Developing Unified Single Window Clearance

Portal for Processing Solar Rooftop PV Applications (USRTPV), Contract No: 83310643, Project:

IGEN-GEC/EE-PVRT.

GIZ has engaged Idam Infrastructure Advisory Pvt. Ltd. (Idam Infra).

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Consumer User Manual

for

Solar Rooftop Portal - Uttarakhand

Prepared by

Idam Infrastructure Advisory Pvt. Ltd.

November 2019

TABLE OF CONTENTS

List of Figures and Tables……………………………………………………………………………

List of Acronyms……………………………………………………………………………………….

About the Manual ................................................................................................................................ 1

1 Consumer Registration Process ............................................................................................... 1

1.1 Registration ................................................................................................................................. 1

Registration as Residential Consumer .................................................................................... 2

Registration as Non-Residential Consumers ......................................................................... 3

1.2 Applicant Dashboard ................................................................................................................ 5

1.3 Stages of Application Processing ............................................................................................. 7

1.4 Application Process ................................................................................................................... 8

LIST OF FIGURES

Figure 1: Solar Rooftop Portal – Uttarakhand – Login Page .......................................................... 1

Figure 2: Applicant Category Selection for Registration ................................................................ 2

Figure 3: Registration Form for Residential Consumer .................................................................. 3

Figure 4: Registration Form for Non-Residential Consumers ....................................................... 4

Figure 5: Registration Confirmation .................................................................................................. 5

Figure 6: Registered Applicant’s Homepage ................................................................................... 5

Figure 7: Registered Applicant’s Menu Bar ..................................................................................... 6

Figure 8: Selection of Application Form ........................................................................................... 6

Figure 9: Application Form 1(A) – Part 1 ........................................................................................ 11

Figure 10: Application Form 1(A) – Part 2 ...................................................................................... 12

Figure 11: Application Form 1(A) – Part 4 ...................................................................................... 13

Figure 12: Notification on Saving Form 1(A) ................................................................................. 13

Figure 13: Acknowledgement Receipt ............................................................................................ 14

Figure 14: Downloaded Acknowledgement – Form 1(A) ............................................................ 14

Figure 15: Track Solar Rooftop Application After Submission of Form 1(A)............................ 15

Figure 16: Application Status Update on Applicant’s Dashboard .............................................. 16

Figure 17: Notification for Shortfall ................................................................................................. 16

Figure 18: Track Application Page................................................................................................... 17

Figure 19: Track Solar Rooftop Application ................................................................................... 18

Figure 20: Form 1(A) With Reduced Technically Feasible Plant Capacity ................................ 19


Figure 22: Form 2(B) – Response of Applicant for Removal ....................................................... 20

Figure 23: Upload Power Purchase Agreement............................................................................. 21

Figure 24: Solar Rooftop Plant Installation ..................................................................................... 22

Figure 25: Submission of Form 4 for Meter Testing ...................................................................... 23

Figure 26: Form 4 – Request for Meter Testing .............................................................................. 25

Figure 27: Submit Work Completion Report ................................................................................. 26

Figure 28: Form 5 – Work Completion Report – Part 1 ................................................................ 29



Figure 31: Track Application – Select Time Slot ............................................................................ 32

Figure 32: Select Time Slot for Visit by SDO .................................................................................. 32

Figure 33: Track Application – Submit PCR .................................................................................. 33

Figure 34: PCR – Part 1 ...................................................................................................................... 35

Figure 35: PCR – Part 2 ...................................................................................................................... 36

Figure 36: Dashboard – Subsidy Process Completed ................................................................... 37

Figure 37: Application Form 1(B) – Part 1 ...................................................................................... 39

Figure 38: Application Form 1(B) – Part 2 ..................................................................................... 40

Figure 39: Application Form 1(B) – Part 4 ...................................................................................... 41

Figure 40: Notification on Saving Form 1(B) .................................................................................. 41

Figure 41: Acknowledgement Receipt ............................................................................................ 41

Figure 42: Downloaded Acknowledgement Receipt – Form 1(C) .............................................. 42

Figure 43: Track Solar Rooftop Application After Submission of Form 1(B) ............................ 43

Figure 44: Application Status Update on Applicant’s Dashboard .............................................. 43

Figure 45: Notification for Shortfall ................................................................................................. 44

Figure 46: Track Application Page................................................................................................... 44


Figure 48: Form 1(A) With Reduced Technically Feasible Plant Capacity ................................ 46


Figure 50: Form 2(B) – Response of Applicant for Removal of Deficiencies ............................. 48

Figure 51: Solar Rooftop Plant Installation ..................................................................................... 49

Figure 52: Intimation to UPCL for Installation of SPV ................................................................. 49

Figure 53: Submission of Form 4 ...................................................................................................... 50

Figure 54: Form 4 – Request for Meter Testing .............................................................................. 51

Figure 55: Submit Work Completion Report ................................................................................. 52

Figure 56: Form 5 – Work Completion Report – Part A ............................................................... 54

Figure 57: Form 5 – Work Completion Report – Part B ................................................................ 55

Figure 58: Form 5 – Work Completion Report – Part C................................................................ 56

Figure 59: Track Application – Select Time Slot ......................................................................... 57

Figure 60: Select Time Slot for Visit by SDO ................................................................................. 57

Figure 61: Track Application – Submit PCR .................................................................................. 58

Figure 62: PCR – Part 1 ...................................................................................................................... 60

Figure 63: PCR – Part 2 ...................................................................................................................... 61

LIST OF TABLES

Table 1: Process Stage List .................................................................................................................. 7

Table 2: Documents for Upload With Application Form 1(A) ...................................................... 9

Table 3: Document for Upload With Form 5 – Work Completion Report ................................. 27

Table 4: Documents for Submission With PCR ............................................................................. 34

Table 5: Documents for Upload With Application Form 1(B) ..................................................... 37

Table 6: Documents for Upload With Form 5 - Work Completion Report ................................ 53

Table 7: Documents for Submission With PCR ............................................................................. 59

LIST OF ACRONYMS

Acronyms Definition

DPO District Project Officer

EE Executive Engineer

EI Electrical Inspector

GRPV Grid Connected Solar Rooftop Photovoltaic

IFSC Indian Financial System Code

JNNSM Jawaharlal Nehru National Solar Mission

JPG/JPEG Joint Photographic Experts Group

MNRE Ministry of New and Renewable Energy

MW Megawatt

NOC No Objection Certificate

O&M Operations and Maintenance

PCR Project Completion Report

PDF Portable Document Format

PIC Project-Incharge

RWA Residential Welfare Associations

SLD Single Line Diagram

SPIN An Online Application for Solar Photovoltaic Installation

SPV Solar Photovoltaic

UPCL Uttarakhand Power Corporation Limited

UREDA Uttarakhand Renewable Energy Development Agency

Consumer User Manual for Solar Rooftop Portal – Uttarakhand

ABOUT THE MANUAL

The Ministry of New and Renewable Energy (MNRE) has proposed state-wise targets for grid-

connected solar rooftop projects under the Jawaharlal Nehru National Solar Mission

(JNNSM). Uttarakhand has a proposed target of installing 350 megawatt (MW) of grid-

connected solar rooftop projects. To ensure installation in a time-bound manner, transparent

interaction of the Distribution Company (DISCOM) and its Consumers is essential.

To enable rapid deployment of solar rooftop systems in the State of Uttarakhand, a Unified

Single Window Clearance Portal for processing Solar Rooftop Photovoltaic (PV) Application

named ‘Solar Rooftop Portal – Uttarakhand’ is developed under the support of the GIZ for

Grid Connected Solar Rooftop Photovoltaic (GRPV). The Solar Rooftop Portal - Uttarakhand

shall enable Uttarakhand Power Corporation Limited’s (UPCL’s) Consumers to approach

UPCL to interconnect their solar rooftop system with the grid and eligible Consumers shall

avail subsidy.

This portal shall enable the following stakeholders to interact through the portal:

UPCL

Consumers who register as Applicants

The purpose of this Consumer Help Manual is to assist Consumers in using the Solar Rooftop

Portal – Uttarakhand through a step-by-step detailed guide. This manual will guide

Consumers regarding the use of Solar Rooftop Portal - Uttarakhand. The functions and the

processes to be followed are described in detail to aid the user in the use of Solar Rooftop

Portal - Uttarakhand. Once registered, the Consumers may seek the help of system installer

in navigating through the online process of the Solar Rooftop Portal - Uttarakhand.

Consumer User Manual for Solar Rooftop Portal – Uttarakhand Page 1

1 CONSUMER REGISTRATION PROCESS

This section defines the online registration process for the Consumers of Uttarakhand

DISCOM, i.e., UPCL.

1.1 REGISTRATION

Consumers shall mandatorily register themselves on the portal to apply online for grid

connectivity of the solar rooftop system by following the below-mentioned steps.

1. Access the website of ‘Solar Rooftop Portal – Uttarakhand’.

2. Click on the ‘Apply Online’ tab to access the Login page.

3. Click on the ‘New User Registration’ as shown in Figure 1.

Figure 1: Solar Rooftop Portal – Uttarakhand – Login Page

4. A category selection page shall appear mentioning ‘Applicant Category Types’. The

Consumer shall select an appropriate applicant category from the options -

‘Commercial’, ‘Domestic’, Industrial’, Institution’, Government’ and ‘Social Sector’ as

shown in Figure 2.

5. Click on the appropriate ‘Applicant Subcategory’ to enable the checkbox.


Figure 2: Applicant Category Selection for Registration

6. Click on ‘Register Now’ to register in the portal.

The type of registration form required to be filled shall vary for different ‘Applicant

Subcategory’. Below mentioned are two different types of registration forms present for

Residential Consumers and Non-Residential Consumers:

1. Residential Consumers Subcategory: ‘Residential’

2. Non-Residential Consumers Subcategories: ‘Resident Welfare Associations’ (RWA),

‘Commercial’, ‘Institutional’, ‘Social Sector’, ‘Government Buildings’, ‘Government

Institutes’ and ‘Private Sector’.

Registration as Residential Consumer

Click on ‘Register Now’. The page as shown in Figure 3 shall appear.


Figure 3: Registration Form for Residential Consumer

The Consumer shall fill in basic information details and click on ‘Save’ to register themselves

on the portal.

During registration, the Consumer shall provide an Email ID and Password of their choice as

this shall be an authentic Login ID and Password for the Consumer to access Solar Rooftop

Portal - Uttarakhand.

Note: All fields marked with asterisks (*) are mandatory. The Consumers may share their registered

Login ID and Password with the System Installers for performing further process steps.

Registration as Non-Residential Consumers

The RWA, Commercial, Institutional, Social Sector, Government Buildings, Government

Institutes and Private Sector Consumer, who are ‘Non-Residential Consumers’ shall enter

‘Basic Information’ and ‘Contact Person Information’ details as shown in Figure 4.

Click on ‘Save’ to register on the portal.


Figure 4: Registration Form for Non-Residential Consumers

During registration, the Non-Residential Consumer shall enter an Email ID and Password of

their choice as this will be an authentic Login ID and Password to access the Solar Rooftop

Portal – Uttarakhand.

Note: All fields marked with asterisks (*) are mandatory. Consumers may share their registered Login

ID and Password with the System Installers for performing further process steps.

After successful registration, the Applicant shall view the acknowledgement message as

depicted in Figure 5 indicating that the registration has been successfully completed.

A confirmation email shall be sent on the registered email ID. Consumers who register on

Solar Rooftop Portal – Uttarakhand is the registered Applicants.


Figure 5: Registration Confirmation

The registered Applicant can directly login to the portal by clicking on ‘Return to Login’ from

the registration confirmation message page (Figure 5). Alternately, ‘Apply Online’ link on the

website homepage shall provide access to the Login Page.

1.2 APPLICANT DASHBOARD

The Registered Applicant shall log in on the portal using their registered email ID and

Password. Once logged in, the Registered Applicant’s homepage shall appear as illustrated in

Figure 6.

Figure 6: Registered Applicant’s Homepage

Application Status

Apply Immediate Action Points For Stepwise Process Click on Step Number for Action


To apply, the Applicant shall click on the ‘Application’ menu and select ‘Apply for Solar

Rooftop’ from the sub-menu as shown in Figure 6 and 7 respectively.

Figure 7: Registered Applicant’s Menu Bar

Alternately, click on the ‘Step Number’ displayed at the top of the dashboard to take the next

action. The active step will appear ‘Blue’. The completed steps will appear ‘Green’ and

inactive steps will appear ‘Grey’.

The Dashboard enables tracking of the ‘Status of the Solar Rooftop Application’ through

sequential ‘Stages’. The active ‘Stages’ shall appear ‘Blue’ and completed ‘Stages’ shall appear

‘Green’. If the application is rejected at any Stage or a shortfall is provided, the Stage shall

appear ‘Red’. Refer Figure 6 and Figure 7 to understand changes in the Dashboard on the

progression of stages.

Subsidy is available to Residential and Resident Welfare Association (RWA) consumers only.

Therefore, there are two different forms, i.e., a) Form 1(A) - For Consumers Availing Subsidy

b) Form 1(B) - For Consumers Not Availing Subsidy.

Once the Applicant clicks on ‘Apply Solar Rooftop’ tab, a page will open as shown in

Figure 8. This page will provide two options to the Applicants, i.e., a) Form 1A: Apply With

Subsidy b) Form 1B: Apply Without Subsidy.

Figure 8: Selection of Application Form

The Applicant willing to avail subsidy shall select Form 1A and the Applicant not willing to

avail subsidy shall select Form 1B, accordingly the application form will open for eligible

consumers.


1.3 STAGES OF APPLICATION PROCESSING

The following Officials have access to provide approvals on various process steps elaborated

in Table 1:

Sub-Division Officer (SDO), UPCL

Executive Engineer (EE) (Distribution), UPCL

AE (Meter), UPCL

SDO (Nodal), UPCL

EE (Nodal), UPCL

Finance, UPCL

The list of Stages on the Portal and approvers for each Stage is provided in Table 1. The roles

and description of each UPCL approver at specific Stages are provided in Chapter 2.

Table 1: Process Stage List

Stage

No. Stage Description Approver / Applicant Mandatory

1. Apply for Solar Rooftop Applicant Yes

2. Technical Feasibility Determination

by SDO SDO, UPCL Yes

3.

Technical Feasibility Outcome and

Issuance of In-Principal Sanction

Letter by EE (Distribution)

EE (Distribution), UPCL Yes

4. Technical Feasibility Outcome by EE

(Distribution) EE (Distribution), UPCL Yes

5. Rectify Application Form 1(A)/1(B)

by Applicant Applicant

If there is ‘Shortfall’ in

Application

6.

Submit Form 2(B) - Response

Regarding Technical Constraints by

Applicant

Applicant If there is ‘Shortfall’ in

Application

7. Submission of Power Purchase

Agreement by Applicant Applicant

Only for Subsidy

Availing Applicants

8. Solar Rooftop Plant Installation by

Applicant Applicant Yes

9.

Submit Request for Meter Testing

and Upload Meter Testing Payment

Slip by Applicant

Applicant Yes

10. Meter Testing Report Submitted by

AE (Meter) AE (Meter) Yes


Stage

No. Stage Description Approver / Applicant Mandatory

11.

Upload Work Completion Report,

Request for Meter Installation and

Joint Inspection

Applicant Yes

12. Allotment of Timeslot for Meter

Installation and Joint Inspection SDO, UPCL Yes

13. Confirm One Time Slot for UPCL

Visit by Applicant Applicant Yes

14.

System Check and Upload

Synchronization Letter After Grid

Synchronization and Joint Inspection

EE (Distribution), UPCL Yes

15. Grid Synchronization Intimation to

DPO (UREDA) for Joint Inspection DPO, UREDA Yes

16. Submission of PCR and Upload of

Documents by Applicant Applicant Yes

17. Review of PCR by SDO (Nodal) SDO (Nodal) Yes

18.

PCR Review and Upload to SPIN

Portal and Subsidy Release

Approval by EE (Nodal)

EE (Nodal) Yes

19. PCR Review and Upload to SPIN

Portal by EE (Nodal) EE (Nodal) Yes

20. Subsidy Disbursement by Finance

UPCL Accounts

Only for Subsidy

Availing Applicants

21. PCR Submission Completed Applicant Only for Subsidy

Availing Applicants

1.4 APPLICATION PROCESS

All applications are first received by the UREDA, the nodal agency.

Subsequently, the interconnection process is handled by UPCL and subsidy disbursement

process is handled by UREDA.

Application for Subsidy Availing Consumers – Form 1(A)

The Application Form 1(A) is developed under the heads of Site Details, Communication

Details, ID Proofs, Consumer Bank Details and Declaration.

The documents to be uploaded with Form 1(A) are provided in Table 2.


Table 2: Documents for Upload With Application Form 1(A)

Sr.

No. Document Name

Maximum

File Size (KB) Format Mandatory

1.

Recent Passport Size Photo of the

Applicant/Office Bearer of

Group/Society

Dimensions: 170 X 130px (4.5 X 3.5 cm)

100 .jpg/.jpeg/.png Yes

2. Signature

Dimension: 150 X 80px (4 X 2 cm) 100 .jpg/.jpeg/.png Yes

3. Latest Electricity Bill 1,024 .pdf Yes

4.

Ownership of Proposed

Building/Premises:

(Third Party – Lease Agreement/ Rent

Agreement/Khasra Khatouni/ Sale

Deed/Others, Owner – Khasra

Khatouni/Sale Deed/Flat/House

Deed)

200 .pdf Yes

5. Relationship of Proof With the Owner

on Notarized Affidavit of INR 10 200 .pdf

If Applicant

Is Not an

Electric

Connection

Holder

6.

ID Proof (PAN Card/Aadhar

Card/Voter ID/Driving License/Voter

ID)

200 .pdf Yes

7. Cancelled Cheque 100 .jpg/.jpeg/.png Yes

8. Demand Draft for Application Fee 1,024 .pdf

Yes, in the

Case of

Offline

Payment

The steps to be followed while filling Form 1(A) are as follows:

1. The Registered Applicant shall enter their ‘Account No.’ as depicted in Figure 9 and

click on the ‘Show’ icon. The ‘Account No.’ entered should be as mentioned in the

electricity bill of the Consumer. Entering the Account No. shall fetch Consumer

specific information from UPCL’s database. This information shall include the

following:

i. Consumer Name

ii. Service Connection (S. C.) Number

iii. Sanctioned Load


iv. Category

v. Address of the Site of Installation (can be updated if incomplete/incorrect

address appears)

2. Enter details required under section ‘Site Details’ as depicted in Figure 9.

i. Site address (update if incomplete or incorrect address appears)

ii. Select the district of proposed solar rooftop plant’s location

iii. Based on the selected district, the ‘Sub-Division’ list shall be displayed in the

‘Sub-Division Name’ field. Select an appropriate ‘Sub-Division Name’ as

mentioned on the Consumer electricity bill.

iv. Shadow Free Area Available for Installation of Solar Panel (m2)

v. Proposed SPV Plant Capacity (kWp)

vi. Proposed Site Location

vii. Latitude and Longitude


Figure 9: Application Form 1(A) – Part 1

3. Enter ‘Communication Details’ as depicted in Figure 10. If the Applicant is not an

Electric Connection holder, provide details of the relationship with the electric

connection holder. The Applicant will also submit the following documents:

a. Type of ID proof:

i. PAN Card

Enter Account No. and Click on ‘Show’ to Fetch ‘Consumer Details’ and ‘Site Details’

Details Fetched From UPCL Database as per Account No. Consumer Will Update the

Incomplete/Incorrect Details

Click to View Instructions

Enter the Shadow Free Area, Proposed SPV

Plant Capacity, Proposed Site Location

Tick the Checkbox If the Applicant Is

Applying as Third Party


ii. Aadhar Card

iii. Voter ID

iv. Passport

v. Driving Licence

b. Aadhar Card Number – Mandatory

c. PAN Card Number - Mandatory


4. The Registered Applicant shall then provide the following details —

i. Check the Declaration “I agree to work with UPCL Empanelled Vendor”

ii. Enter Place.

iii. Click on ‘Choose File’ to upload recent passport size photo, signature, latest

electricity bill, ownership proof and proof of relationship with the owner.

iv. Click on ‘Save’ to save the form and upload the documents. If the document is

uploaded, the icon appears green. If the document is not uploaded, the icon

appears red as shown in Figure 11.

Click on Checkbox If Communication Address Is Same as Site Address View Contact Details Entered

During Registration

Upload ID Proof Provide Details If the

Applicant and Consumer Are Different



5. On saving Form 1(A), the notification as illustrated in Figure 12 shall appear.

Figure 12: Notification on Saving Form 1(A)

6. Click on ‘Verify/Proceed’ to submit and to initiate the payment process as shown in

Figure 12.

7. On successful submission of the application, an Acknowledgement will be generated.

Click on ‘Download’ to download and save Form 1(C) - ‘Net Metering Application

Acknowledgement’ in PDF as illustrated in Figure 13 and 14 respectively.

Upload Scanned Documents Click on ‘Save’ and Then Click on’ Verify/Proceed’


Figure 13: Acknowledgement Receipt

Figure 14: Downloaded Acknowledgement – Form 1(A)

8. After submission of Form 1(A), the Registered Applicant can view the details of Form

1(A) by clicking on ‘Apply for Solar Rooftop’ page.

9. The Registered Applicant shall track the progress of the submitted application under

‘Track Solar Rooftop Application’ page.

Actions and Tracking Through ‘Track Solar Rooftop Application’ for Form 1(A) Applicants

After successful submission of Form 1(A), the Registered Applicant shall view and perform

further steps via ‘Track Solar Rooftop Application’ page. The ‘Track Application’ page will

allow the Applicant to access the history and progress of the solar rooftop application at


various stages. It will also provide access to the Applicant to download/view the approvals

received, documents uploaded by the Applicant, UPCL and UREDA.

To go to ‘Track Solar Rooftop Application’ page for further actions, the following steps shall

be followed:

1. Go to the ‘Application’ menu and select ‘Track Solar Rooftop Application’ from the

sub-menu. The page as illustrated in Figure 15 shall appear.

2. On the ‘Track Application’ page, the Applicant shall view – ‘Stage Description’,

‘Responsibility’, ‘Processed By’, ‘Target Date’, ‘Status’ and ‘Action/View’. Under

‘Status’, the Applicant shall view the response of UPCL. The Applicant shall perform

necessary action by clicking the icon under ‘Action/View’.

Figure 15: Track Solar Rooftop Application After Submission of Form 1(A)

Stage 1: Fill and Submit Application Form 1(A)

1. Figure 15 illustrates that the Application form has been ‘Submitted’ to the SDO, UPCL.

Click the icon under ‘Action/View’ to download the submitted Form 1(A) as PDF and

to view the uploaded Demand Draft.

2. Alternately, the Webform of Form 1(A) can be viewed in ‘Apply for Solar Rooftop’

sub-menu.

3. On submission of Form 1(A), the Applicant’s dashboard is updated as illustrated in

Figure 16.

Click on ‘Application’

and Then ‘Track Solar Rooftop Application’ Click to Download

Form 1(A) as PDF and to View

Uploaded Demand Draft

Click to Download Uploaded

Documents


Figure 16: Application Status Update on Applicant’s Dashboard

Stage 2: Technical Feasibility Determination by SDO

As illustrated in Figure 16, Technical Feasibility Determination by SDO, UPCL is pending with

UPCL. SDO will have two options – ‘Accept’ and ‘Shortfall’.

1. Accept: If approved, the application will be forwarded to Stage 3, i.e., to Technical

Feasibility Outcome and Issuance of In-Principal Sanction Letter by EE (Distribution).

2. Shortfall: In case of shortfall, the Applicant’s dashboard will show the status of review

by UREDA as shown in Figure 17.

Figure 17: Notification for Shortfall

To remove deficiencies, the Applicant shall perform the following steps:

i. Click on ‘Application’ menu, select ‘Track Solar Rooftop Application’ from the sub-

menu. A page “Track Application” shall appear as shown in Figure 18.


Figure 18: Track Application Page

ii. Click the arrow under ‘Action/View’ against ‘Pending’ status. The Applicant

will be redirected to Form 1(A).

iii. The Applicant shall update Form 1(A) and re-submit the application and the

payment receipt.

iv. Once submitted, the application will be forwarded to SDO, UPCL for technical

feasibility.

Stage 3: Technical Feasibility Outcome and Issuance of In-Principal Sanction Letter by EE

(Distribution)

This Stage will be accessed by EE (Distribution), UPCL. EE (Distribution) will provide a

response and based on the response, Stages 2, 6 or 7 may be triggered. The EE (Distribution)’s

response can be viewed on the Dashboard by the Applicant.

The EE (Distribution) can respond in four ways:

1. Accept: Technically Feasible

The EE (Distribution) will provide a No Objection Certificate (NOC) and In-Principle Sanction

Letter to the Applicant through the portal. The Applicant can access the NOC and In-Principle

Sanction Letter on the ‘Track Application’ Page. This process will move to Stage 7.

2. Shortfall: Technical Constraints

The EE (Distribution) will provide Form 2(A) – Intimation of Technical Constraints, which can

be accessed through the ‘Track Application’ page. The Applicant shall act based on the inputs

received through Form 2(A). The process will move to Stage 6.

3. Reject: Technically Not Feasible

The EE (Distribution) will provide Form 2(C) – Intimation for Non-Feasibility and

Termination of Application, and the application will be terminated. Form 2(C) includes the

reasons and clarifications from UPCL for rejecting the application. The Applicant will receive

a notification on the Dashboard and shall view Form 2(C) on the ‘Track Application’ page.


4. Rectify Form A: Redirect Technical Feasibility Report to SDO

The EE (Distribution) will send Technical Feasibility Report to the SDO. The process will

return to Stage 2.

Stage 4: Technical Feasibility Outcome by EE (Distribution)

This stage is not applicable to the Applicants availing subsidy.

Stage 5: Rectify Application Form 1(A)/1(B) by Applicant

This Stage will be accessed by the Applicant if ‘Shortfall’ or Technical Constraints are

provided by the EE (Distribution).

1. To view the reasons for ‘Shortfall’, check the Dashboard and Form 2(A). Click on

‘Application’ menu, select ‘Track Solar Rooftop Application’ from the sub-menu.

2. Check the ‘Status’ for ‘Technical Feasibility Outcome by EE’, and click on the eye

symbol to see the communication made by the UPCL, via Form 2(A), as shown in

Figure 19.

Figure 19: Track Solar Rooftop Application

Technical Constraints I

In the case of technical constraints, the Applicant shall re-submit Form 1(A), in

line with the reduced capacity mentioned by UPCL in Form 2(A). Click the green

icon under “Action/View” to make the necessary rectifications in Form 1(A) as

depicted in Figure 19.

The ‘Reduced SPV Plant Capacity’ specified by UPCL will be mentioned in Form

1(A) as illustrated in Figure 20.

Click to View Form 2(A) Click to Rectify the

Application


Click on ‘Submit’ at the end of the form to submit Form 1(A).

Figure 20: Form 1(A) With Reduced Technically Feasible Plant Capacity

Technical Constraints II

In case of Form 2(A), asks for Applicant’s response on waiting for system

enhancement, the Applicant shall resubmit Form 1(A) and provide further inputs

through Form 2(B) in Stage 6.

Stage 6: Submit Form 2(B) - Response Regarding Technical Constraints by Applicant

The Applicant upon resubmission of Form 1(A) through Stage 5, shall submit Form 2(B) -

‘Response of Applicant Regarding Technical Constraints as Intimated After the Technical

Feasibility’ through the following steps:

1. Click on ‘Application’ menu and select ‘Track Solar Rooftop Application’ from the

sub-menu. The page as illustrated in Figure 21 shall be displayed.


Reduced Plant Capacity Mentioned by UPCL

Click to Submit Form 2(B)


2. Click the arrow icon under ‘Action’ to fill Form 2(B). The page as illustrated in Figure

22 shall appear.

3. The Applicant shall select one of the following three options:

a) Accept to connect with the reduced capacity of the system.

b) Accept to wait for system enhancement.

c) Withdraw application.

4. Click on ‘Convert to PDF’ to convert and save Form 2(B) as PDF file.

5. Click on ‘Choose File’ to browse and upload the saved Form 2(B) PDF file.

6. Click on ‘Verify/Submit’ to submit Form 2(B) PDF file to UPCL.

Figure 22: Form 2(B) – Response of Applicant for Removal

Select in Case the Applicant wishes to

Withdraw the Application

Click on Convert to PDF and Save Form 2(B) as a PDF File.

Verify the Contents of the Downloaded

Form 2(B)

Choose One Action to Continue With the

Application

Upload the Saved PDF Form 2(B)

Click on Submit to Send Form 2(B)

to UPCL


Stage 7: Submission of Power Purchase Agreement by Applicant

The Consumer and UPCL shall enter into a Power Purchase Agreement. The Consumer and

SDO shall sign the hard copy of Power Purchase Agreement. Subsequently, the Registered

Applicant shall upload the signed Power Purchase Agreement copy (Format 3) in PDF on the

Solar Rooftop Portal - Uttarakhand as per the following steps:


sub-menu to view ‘Track Application’ page.

Figure 23: Upload Power Purchase Agreement

2. Click the icon under ‘Action’ as illustrated in Figure 23 to upload the signed Power

Purchase Agreement as per Format 3.

3. ‘Submission of Power Purchase Agreement’ page shall open as depicted in Figure 24.

4. Click on ‘Browse’ to choose the signed .pdf/.jpg/.jpeg/.png file with the maximum

file size of 300 KB, then click on ‘Upload’. In case of any comments, the Applicant can

provide the comment in the Comments section.

5. Click on ‘Verify/Submit’ to submit the uploaded document.

6. Stage 8 and 9 shall start simultaneously.

Click to Submit Power Purchase Agreement


Figure 24: Submit Power Purchase Agreement

Stage 8: Solar Rooftop Plant Installation by Applicant

The Applicant shall have 180 days to install the plant after the grant of feasibility.

1. Visit the ‘Track Application’ page to indicate completion of the solar rooftop plant

installation.

Figure 24: Solar Rooftop Plant Installation

2. Click the green arrow under ‘Action/View’ as shown in Figure 24 to provide

comments regarding plant installation status in ‘Remarks’ as shown in Figure 25.

Click to Provide Comments on Completion of Plant Installation


Figure 25: Plant Installation Status

Stage 9: Submit Request for Meter Testing and Upload Meter Testing Payment Slip by Applicant

This Stage can be accessed parallel to Stage 8. In this stage, the Applicant shall request UPCL

for meter testing and pay the necessary fees via offline mode. On completing payment, the

Applicant shall submit Form 4 – Request for Meter Testing online and the payment Challan

details along with the copy of Challan received from UPCL. The steps are as under:

1. Click on ‘Application’ menu and select ‘Track Solar Rooftop Application’ from the sub-

menu.

2. Click the green arrow under ‘Action/View’ as shown in Figure 25.

Figure 25: Submission of Form 4 for Meter Testing

3. Form 4 will open as shown in Figure 26. The Applicant shall fill the following:

a. Meter Procured From

b. Make of Meter

c. Model Number

Click to Submit Form 4


d. Meter Type

e. Accuracy Class

4. Click on ‘Convert to PDF’ to convert and save Form 4 as PDF file.

5. Enter ‘Challan No.’, ‘Challan Date’ and ‘Meter Testing Charges’.

6. Upload ‘Payment Slip’ and ‘Form 4’ as PDF files with a maximum size of 200 KB each.

7. Click on ‘Verify/Submit’ to submit meter testing request.


Figure 26: Form 4 – Request for Meter Testing


Stage 10: Meter Testing Report Submitted by AE (Meter)

This Stage will be accessed for AE (Meter) for indicating details of meter testing. Time slot

allotment for meter installation, i.e., Stage 12 will not be activated until AE (Meter) provides

inputs through this stage.

Stage 11: Upload Work Completion Report, Request for Meter Installation and Joint Inspection

The Applicant will update the Work Completion Report after the plant has been installed. The

steps to submit Form 5 - Work Completion Report are as under:


menu.


Figure 27: Submit Work Completion Report

3. Form 5 will be displayed as shown in Figure 28 to 30. The Applicant shall enter details

in the below sections:

A. Details of the Solar PV Module

B. Details of the Inverter

C. Module Mounting Structure

D. Details of the Cables: DC

Click to Submit Work Completion Report


E. Details of the AC Wiring

F. Details of the DC Distribution Box

G. Details of the AC Distribution Box

H. Details of Earthing

I. Details of Meter Purchased

J. Details of the Caution Signage

K. Provision of Manual and Automatic Switches

L. GPS Coordinates of the RTSPV

M. Whether Operations and Maintenance Manual Provided to the Consumer

N. Capacity of Automatic Relay/Isolation Switch at Interconnection Point With

Grid

O. Installing the Agency Bank Details

P. Document Upload (here documents shall be uploaded as per Table 3).

Table 3: Document for Upload With Form 5 – Work Completion Report

Sr. No. Document Name Maximum


1. Cancelled Cheque of the Vendor 300 (.jpg/.jpeg/.png/.pdf) Yes

2. Estimated Energy Generation

Report (PVsyst/PVSol etc.) 300 (.jpg/.jpeg/.png/.pdf) Yes

3. Test report of Net Meter Tested

at the Laboratory of DISCOM 300 (.jpg/.jpeg/.png/.pdf)

4.

Copy of the IEC/IS Test

Certificates of PV Modules,

Inverter, Cable etc.

300 (.jpg/.jpeg/.png/.pdf)

5. Data Sheets/Drawing for the

Array Mounting System 300 (.jpg/.jpeg/.png/.pdf)

6.

Actual Single line wiring

diagram (SLD) of the SPV

System

300 (.jpg/.jpeg/.png/.pdf) Yes

7.

Copy of Operations and

Maintenance Information

Manual Provided by the System

Installer



4. To upload the documents, click on ‘Choose File’, click on ‘Upload’ icon as shown in

Figure 30. Verify whether the correct document is uploaded by clicking on the icon

under ‘Status’.

5. Click on ‘Save’, then click on ‘Verify/Submit’ to submit the Work Completion

Report.


Figure 28: Form 5 – Work Completion Report – Part 1





Stage 12: Allotment of Timeslot for Meter Installation and Joint Inspection

The SDO shall grant three time slots to the Applicant for Meter Installation and Joint

Inspection visit.


Stage 13: Confirm One Time Slot for UPCL Visit by Applicant

The Applicant will select one time slot from the three options provided for the visit by SDO.

The steps to select the time slot are as follows:

1. Click on ‘Application’ menu, select ‘Track Solar Rooftop Application’ from the sub-

menu.


Figure 31: Track Application – Select Time Slot

3. Click the desired time slot, enter remarks, if any as shown in Figure 32.

4. Click ‘Submit’ to submit the time slot to UREDA.

Figure 32: Select Time Slot for Visit by SDO

Select any One Option

Click to Submit

Click to Select Time Slot


Stage 14: System Check and Upload Synchronization Letter After Grid Synchronization and Joint Inspection

After selecting the time slot, the SDO, (Distribution) will install the meter, and conduct the

joint inspection. The SDO shall submit the Joint Inspection Report, System Check Report, and

Meter Sealing Certificate to the EE (Distribution). The EE (Distribution) shall generate the

commissioning certificate, i.e., Form 7 - Letter of Synchronisation to the Applicant. If the

system is not installed as per the requirement, EE will communicate ‘Shortfall’, i.e., Form 8 -

Intimation for Removal of Deficiency in the System Installed and the Applicant shall be

redirected to Stage 11 to resubmit Work Completion Report.

The Applicant can download ‘Letter of Synchronization’ from ‘Track Application’ page. At

this stage, the interconnection process is complete, and the Consumer can request UPCL to

release subsidy.

Stage 15: Grid Synchronization Intimation to DPO (UREDA) for Joint Inspection

Once the Applicant selects the time slot at Stage 13, a notification will be sent to the DPO

UREDA. The DPO, UREDA will accompany SDO, UPCL for joint inspection of the plant.

Stage 16: Submission of PCR and Upload of Documents by Applicant

The Applicant should fill the Project Completion Report (PCR) and upload the required

documents. Following are the steps to fill the PCR:


menu.


Figure 33: Track Application – Submit PCR

Click to Provide PCR Details


3. The Applicant will fill in the PCR and upload necessary documents. The PCR is

represented in Figure 34 and Figure 35 respectively.

a. Module: ‘Solar Technology’, ‘Capacity/ Power’, and ‘No. of Module’

b. Inverters: ‘Inverter Type’, ‘Inverter Make’, ‘Capacity Power’, and ‘No. of

Inverters’

c. Battery Bank: Battery Bank Type, Capacity of Battery Bank, Type of Battery

proposed

d. Metering Arrangement: Details of Metering, Types of Meters, Make of Meter

e. Other Information: ‘Monitoring Mechanism’, ‘No. of Personnel to be Trained

in O&M’, ‘Project Model’, ‘Task & Expected Schedule (in Months)’ and

Installation Date

f. Grid Connectivity Level

g. Costing of Project

h. Means of Finance

i. Document Attachment

The list of attachments required with PCR is shown in Table 4.

Table 4: Documents for Submission With PCR

Sr. No. Document Name Maximum File

Size (KB) Format Mandatory

1. Copy of Invoice Billed 200 .pdf -

2. Statement of Expenditure 1,024 .pdf -

3. Module Capacity/Power (Wp) - 1 1,024 .pdf -



6. Site Photographs (Pre-Installation) 2,048 .jpeg -

7. Site Photographs *(Post-Installation) 2,048 .jpeg Yes

8. Undertaking of Consumer 1,024 .pdf -

9. Additional Document (If any) 1,024 .pdf -


Figure 34: PCR – Part 1



4. To select documents for upload, click on ‘Choose File’.

5. Click on ‘Save’ to upload the documents and save the Form.

6. Click on ‘Verify/Submit’ to submit the PCR to UREDA.

Stage 17: Review of PCR by SDO (Nodal)

The SDO (Nodal) will review the PCR, documents and the subsidy application.

Stage 18: PCR Review and Upload to SPIN Portal and Subsidy Release Approval by EE (Nodal)

The EE (Nodal), UPCL will consider the application for subsidy release.

Stage 19: PCR Review and Upload to SPIN Portal by EE (Nodal)

The EE (Nodal) will approve the documents to be uploaded with the MNRE’s SPIN portal.


Stage 20: Subsidy Disbursement by Finance, UPCL

The Finance Officials of UPCL will provide inputs regarding Subsidy Release to the

Consumer.

Stage 21: Subsidy Disbursement Process Completed

This Stage will indicate completion of the Subsidy Disbursement Process and the Applicant’s

Dashboard will appear as depicted in Figure 36.

Figure 36: Dashboard – Subsidy Process Completed

Application for Consumers Not Availing Subsidy – Form 1(B)

The Application Form is developed under the heads of Site Details, Communication Details,

ID Proofs, Consumer Bank Details and Declaration. Form 1(B) is developed under the heads

of Site Details, Communication Details, ID Proofs, Consumer Bank Details and Declaration.

The documents required for upload along with Form 1(A) are provided in Table 5.

Table 5: Documents for Upload With Application Form 1(B)

Sr.

No. Document Name

Maximum


1

Recent Passport Size Photo of the

Applicant/Office Bearer of

Group/Society

Dimensions: 170 X 130px

(4.5 X 3.5 cm)

100 .jpg/.jpeg/.png Yes

2 Signature

Dimension: 150 X 80px (4 X 2 cm) 100 .jpg/.jpeg/.png Yes


Sr.

No. Document Name

Maximum


3 Latest Electricity Bill 1,024 .pdf Yes

4

Ownership of Proposed

Building/Premises:

[Third Party – Lease Agreement/

Rent Agreement/Khasra Khatouni/

Sale Deed/Others, Owner – Khasra

Khatouni/Sale Deed/Flat/House

Deed]

200 .pdf Yes

5

Relationship of Proof With the

Owner on Notarized Affidavit of

INR 10

200 .pdf

If Applicant Is

Not an Electric

Connection

Holder

6

ID Proof (PAN Card/Aadhar

Card/Voter ID/Driving

License/Voter ID)

200 .pdf Yes

7 Cancelled Cheque 100 .jpg/.jpeg/.png Yes

8 Letter From SECI 200 .pdf

The steps to be followed while filling Form 1(B) are as follows:

1. The Registered Applicant shall enter their Account No. as depicted in Figure 37 and

click on ‘Show’ icon. The ‘Account No.’ should be as mentioned in the electricity bill

of the Consumer. Entering the Account No. shall fetch Consumer specific information

from UPCL’s database. This information shall include the following:

i. Consumer Name

ii. Account Number

iii. Sanctioned Load

iv. Category

v. Address of the Site of Installation (can be updated if incomplete/incorrect

address appears)

2. Enter details required under section ‘Site Details’ as depicted in Figure 37.

i. Provide Site Address

ii. Select District of the Proposed Solar Rooftop Plant’s Location


iii. Based on the selected district, the ‘Sub-Division’ list shall be displayed in the

‘Sub-Division Name’ field. Select an appropriate ‘Sub-Division Name’ as

mentioned on the consumer electricity bill.

iv. Enter ’Shadow Free Area Available for Installation of Solar Panel (m2)’

v. Enter ‘Proposed SPV Plant Capacity (kWp)’

vi. Enter ‘Proposed Site Location’

vii. Enter details of ‘Latitude’ and ‘Longitude’.

Figure 37: Application Form 1(B) – Part 1

3. Enter ‘Communication Details’ as depicted in Figure 37. If the Applicant is not an

Electric Connection holder, provide details of the relationship with the electric

Enter Account No. and Click on ‘Show’ to Fetch ‘Consumer Details’ and

‘Site Details’

Details Fetched From UPCL Database as per Account No. Consumer Will Update the

Incomplete/Incorrect Details

Click to View Instructions

Enter, Proposed SPV Plant Capacity

Tick the Checkbox If Applicant Is

Applying as Third Party


connection holder. The Registered Applicant should provide the following details as

shown in Figure 38 —

i. ID Proof: Scanned copy of Aadhaar Card/Voter ID Card/PAN Card/Driving

License/Passport.

ii. The Aadhar Card number is mandatory to be provided by all the Consumers.


4. The Registered Applicant shall then provide the following details and save the Form

1(B) —

i. Enter the place and provide recent passport size photo, signature, latest

electricity bill, ownership proof and proof of relationship with the owner.

ii. To select the required documents, click on ‘Choose File’.

iii. Click on ‘Save’ to save the form and upload the documents. If the documents

are uploaded, the icon turns green. If the documents are not uploaded, the icon

appears red as shown in Figure 39.

Click on Checkbox If Communication Address Is Same as Site Address

Contact Details Entered During Registration

Upload ID Proof Provide Details If the

Applicant and Consumer Are Different



5. On saving Form 1(B), a notification as illustrated in Figure 40 shall appear.

Figure 40: Notification on Saving Form 1(B)

6. On successful submission of application, an ‘Acknowledgement’ shall be generated.

Click on ‘Download’ to save Form 1(C) in PDF as illustrated in Figure 41 and 42

respectively.

Figure 41: Acknowledgement Receipt

Upload the Scanned Documents

Select Save and then Select Verify


Figure 42: Downloaded Acknowledgement Receipt – Form 1(C)

7. After submission of Form 1(B), the Registered Applicant can view the details of Form

1(B) by clicking on ‘Apply for Solar Rooftop’ page.

8. The Registered Applicant shall track the progress of the submitted application under

‘Track Solar Rooftop Application’ page.

Actions and Tracking Through ‘Track Solar Rooftop Application’ for Form 1(B) Applicants

After successful submission of Form 1(B), the Registered Applicant shall view and perform

further steps via ‘Track Solar Rooftop Application’ page. The ‘Track Application’ page will

allow the Applicant to access the history and view progress of the solar rooftop application at

various stages. It will also provide access for downloading the documents, approvals. etc.

uploaded by the Applicant and UPCL.

To go to ‘Track Solar Rooftop Application’ page, the following steps shall be followed:

1. Go to the ‘Application’ menu and select ‘Track Solar Rooftop Application’ from the

sub-menu. The page as illustrated in Figure 43 shall appear.

2. On the Track Application page, the Applicant can view – ‘Stage Description’,

‘Responsibility’, ‘Processed By’, ‘Target Date’, ‘Status’ and ‘Action/View’. Under

‘Status’ the Applicant can view the response of UREDA and UPCL. The Applicant

shall perform necessary action by clicking the icon provided under ‘Action/View’.


Figure 43: Track Solar Rooftop Application After Submission of Form 1(B)

Stage 1: Fill and Submit Application Form 1(B)

1. Figure 43 illustrates that the Application form has been ‘Submitted’ to UPCL. To

download submitted Form 1(B) as PDF, click the icon under ‘Action/View’.

2. Alternately, the Webform of Form 1(B) can be viewed in ‘Apply for Solar Rooftop’ sub-

menu.

3. On submission of Form 1(B), the Applicant’s dashboard is updated as illustrated in

Figure 44.

Figure 44: Application Status Update on Applicant’s Dashboard

Stage 2: Technical Feasibility Determination by SDO

As illustrated in Figure 44, Form 1(B) is pending for Technical Feasibility with UPCL. UPCL

will have two options – ‘Accept’ and ‘Shortfall’.

Click on ‘Application’

and Then ‘Track Solar Rooftop

Application’ to Open the Page

Click to Download Form 1(B) as PDF

Click to Download Uploaded

Documents


1. Accept: If the SDO selects ‘Accept’, it will conduct the technical feasibility of the

application and the application will be forwarded to Stage 4, i.e., to UPCL for technical

feasibility.

2. Shortfall: In case SDO selects ’Shortfall’, the Applicant’s dashboard will show the

status of review by UREDA as depicted in Figure 45.

Figure 45: Notification for Shortfall

To remove deficiencies, the Applicant shall perform the following steps:

i. Click on ‘Application’ menu and select ‘Track Solar Rooftop Application’ from the

sub-menu to view ‘Track Application’ page shown in Figure 46.

Figure 46: Track Application Page

ii. Click the green arrow in ‘Action/View’, against the ‘Pending’ status. The

Applicant will be redirected to Form 1(B).

iii. The Applicant shall update Form 1(B) and re-submit the application.

iv. Once submitted, the application will be forwarded to UPCL for review.

Stage 3: Technical Feasibility Outcome and Issuance of In-Principal Sanction Letter by

EE (Distribution)

This stage is not applicable to the Applicants not availing subsidy.


Stage 4: Technical Feasibility Outcome by EE (Distribution)

This Stage will be accessed by EE (Distribution). EE (Distribution) will provide a response and

based on the response, Stages 2, 6 or 8 may be triggered. The EE (Distribution)’s response can

be viewed on the Dashboard by the Applicant.

The EE (Distribution), UPCL can respond in four ways:

1. Accept: Technically Feasible

The UPCL will provide a NOC to the Applicant through the portal. The Applicant shall

access the NOC on the ‘Track Application’ Page. The process will move to Stage 8.

2. Shortfall: Technical Constraints

The EE (Distribution) will provide Form 2(A) which can be accessed through the ‘Track

Application’ page. The Applicant shall act based on the inputs received through Form 2(A).

The process will move to Stage 6.

3. Reject: Technically Not Feasible

The EE (Distribution) will provide Form 2(C) and the application will be terminated. The

reasons and clarifications from UPCL for rejecting the application is mentioned in Form 2(C).

The Applicant will receive a notification on the dashboard and will be able to view Form

2(C) on the ‘Track Application’ page.

4. Rectify Form A: Redirect Technical Feasibility Report to SDO

The EE (Distribution) will send Technical Feasibility Report to the SDO. The process will

return to Stage 2.

Stage 5: Rectify Application Form 1(A)/1(B)

This Stage will be accessed by the Applicant if ‘Shortfall’ or Technical Constraints are

provided by the EE (Distribution).

1. To view the reasons for ‘Shortfall’, check the dashboard for notification and Form

2(A). Click on ‘Application’ menu and select ‘Track Solar Rooftop Application’ from

the sub-menu.

2. Check the ‘Status’ for ‘Technical Feasibility Outcome by EE’, and click on the eye

icon to view the communication made by the UPCL, via Form 2(A) as shown in

Figure 47.



Technical Constraints I

In the case of technical constraints, the Applicant shall re-submit Form 1(B) in line

with the reduced capacity mentioned by UPCL in Form 2(A). Click the green icon

under “Action/View” to make necessary rectifications in Form 1(A) as depicted in

Figure 47.

The ‘Reduced SPV Plant Capacity’ will be mentioned in Form 1(B) as illustrated in

Figure 48.

Click on ‘Verify/Proceed’ and proceed to resubmit Form 1(B).

Figure 48: Form 1(A) With Reduced Technically Feasible Plant Capacity

Reduced Plant Capacity mentioned by UPCL

Click to View Form 2(A)

Click to Rectify the Application


Technical Constraints II

In case Form 2(A) asks for Applicant’s response on waiting for system

enhancement, the Applicant shall resubmit Application Form 1(A) and provide

further inputs through Form 2(B) in Stage 6.

Stage 6: Submit Form 2(B) - Response Regarding Technical Constraints by Applicant

The Applicant upon resubmission of Form 1(B), through Stage 5, shall submit Form 2(B)

through the following steps:


sub-menu. The page as illustrated in Figure 49 shall be displayed.


2. Click the green arrow under ‘Action’ to fill Form 2(B) ‘Response Regarding Technical

Constraints as Intimated After the Technical Feasibility’. The page as illustrated in

Figure 50 shall appear.

3. Select one of the following three options:

a. Accept to connect with the reduced capacity of the system.

b. Accept to wait for system enhancement.

c. Withdraw application.

4. Click on ‘Convert to PDF’ to convert and save Form 2(B) as PDF file.

5. Select ‘Choose File’ to browse and upload the saved Form 2(B) PDF file.

6. Click on ‘Verify/Submit’ to submit Form 2(B) to UPCL.

Click to Submit Form 2(B)


Figure 50: Form 2(B) – Response of Applicant for Removal of Deficiencies

Stage 7: Submission of Power Purchase Agreement by Applicant

This Stage is not applicable to the Applicants not availing subsidy.

Stage 8: Solar Rooftop Plant Installation by Applicant

The Applicant shall have 180 days to install the plant after the grant of feasibility. Indicate

completion of plant installation through the following steps

1. Visit the ‘Track Application’ page and click the green arrow under ‘Action/View’ as

shown in Figure 51.

Select in Case the Applicant Wishes to Withdraw the

Application

Click on Convert to PDF and Save

Form 2(B) as PDF File. Verify the Contents of the Downloaded

Form 2(B)

Choose One Action to Continue With the Application

Upload the Saved Form 2(B) PDF File

Click on Submit to Send Form 2(B) to

UPCL


Figure 51: Solar Rooftop Plant Installation

2. A comment section as shown in Figure 52 will appear. Provide remarks regarding

plant installation status and click on ‘Save’.

Figure 52: Intimation to UPCL for Installation of SPV

Stage 9: Submit Request for Meter Testing and Upload Meter Testing Payment Slip by Applicant

This Stage can be accessed parallel to Stage 8. Here, the Applicant shall request UPCL for

meter testing and pay the necessary fee via offline mode. After payment, the Applicant shall

submit Form 4 and the payment Challan details online along with a copy of the Challan

received from UPCL. The steps are as under:


menu.


Click to Provide Comments on Completion of Plant Installation


Figure 53: Submission of Form 4

3. Form 4 will open as shown in Figure 54. The Applicant shall fill the following:

a. Meter Procured From

b. Make of Meter

c. Model Number

d. Meter Type

e. Accuracy class

4. Click on ‘Convert to PDF’ to convert and save Form 4 as PDF file.

5. Enter ‘Challan No.’, ‘Challan Date’ and ‘Meter Testing Charges’.

6. Upload ‘Payment Slip’ and ‘Form 4’ as PDF with a maximum size of 200 KB each.

7. Click on ‘Verify/Submit’ to submit meter testing request.

Click to Submit Form 4


Figure 54: Form 4 – Request for Meter Testing


Stage 10: Meter Testing Report Submitted by AE (Meter)

This Stage will be accessed by AE (Meter) to enter the details of meter testing. Time slot

allotment for meter installation, i.e., Stage 12 will not be activated until AE (Meter) provide

inputs through this stage.

Stage 11: Upload Work Completion Report, Request for Meter Installation and Joint Inspection

The Applicant will update the Work Completion Report after the plant has been installed. The

steps to submit Form 5 are as under:


menu.


Figure 55: Submit Work Completion Report

3. Form 5 will open as shown in Figure 56, 57 and 58 respectively. The Applicant shall

enter details in the below sections:

a. Details of the Solar PV Module

b. Details of the Inverter

c. Module Mounting Structure

d. Details of the Cables: DC

e. Details of the AC wiring

f. Details of the DC Distribution Box

g. Details of the AC Distribution Box

Click to Submit Work Completion Report


h. Details of Earthing

i. Details of Meter Purchased

j. Details of the Caution Signage

k. Provision of Manual and Automatic Switches

l. GPS coordinates of the RTSPV

m. Whether Operations and Maintenance Manual Provided to the Consumer

n. Capacity of Automatic Relay/Isolation Switch at Interconnection Point With

Grid

o. Installing Agency Bank Details

p. Document Upload Section (upload documents as per Table 6)

Table 6: Documents for Upload With Form 5 - Work Completion Report

Sr. No. Document Name Maximum File

Size (KB) Format Mandatory

1. Cancelled Cheque 300 (.jpg/.jpeg/.png/.pdf)

2. Estimated Energy Generation

Report (PVsyst/ PVSol etc.) 300 (.jpg/.jpeg/.png/.pdf) Yes

3.

Test report of Net Meter

Tested at the Laboratory of

DISCOM


4.

Copy of the IEC/IS Test

Certificates of PV Modules,

Inverters, Cables etc.


5. Data Sheets/Drawing for the

Array Mounting System 300 (.jpg/.jpeg/.png/.pdf)

6.

Actual Single line wiring

diagram (SLD) of the SPV

System

300 (.jpg/.jpeg/.png/.pdf) Yes

7.

Copy of Operations and

Maintenance Information

Manual Provided by the

System Installer


4. To upload the documents, click on ‘Choose File’ and click on ‘Upload’ icon as shown

in Figure 58. Verify whether the correct document is uploaded by clicking on the icon

under ‘Status’.


5. Click on ‘Save’, then click on ‘Verify/Submit’ to submit the Work Completion

Report.

Figure 56: Form 5 – Work Completion Report – Part A


Figure 57: Form 5 – Work Completion Report – Part B


Figure 58: Form 5 – Work Completion Report – Part C

Stage 12: Allotment of Timeslot for Meter Installation and Joint Inspection

The SDO, UPCL shall grant the Applicant three timeslots for the Joint Inspection Visit.

Stage 13: Confirm One Time Slot for UPCL Visit by Applicant

The Applicant will select a time slot from the three options provided for the visit by the SDO.

The steps to select the time slots are as follows:


menu.



3. Select the desired time slot, enter remarks, if any, as shown in Figure 60.

4. Click on ‘Submit’ to submit the time slot to UREDA.

Figure 59: Track Application – Select Time Slot

Figure 60: Select Time Slot for Visit by SDO

Stage 14: System Check and Upload Synchronization Letter After Grid Synchronization and Joint Inspection

After selecting the time slot, the SDO, (Distribution) will install the meter and conduct the

joint inspection. The SDO shall submit the Joint Inspection Report, System Check Report and

Meter Sealing Certificate to the EE (Distribution). The EE (Distribution) shall generate the

commissioning certificate, i.e., Form 7 - Letter of Synchronisation to the Applicant. If the

system is not installed as per the requirement, the EE will communicate ‘Shortfall’, i.e., Form

Click to Select Time Slot

Select any One Option

Click to Submit


8 - Intimation for Removal of Deficiency in the System Installed and the Applicant shall be

redirected to Stage 11 to resubmit Work Completion Report.

The Applicant can download ‘Letter of Synchronization’ from ‘Track Application’ page. At

this stage, the interconnection process is complete, and the Consumer can request UPCL to

release subsidy.

Stage 15: Grid Synchronization Intimation to DPO (UREDA) for Joint Inspection

Once the Applicant selects the time slot at Stage 13, a notification will be sent to the DPO

UREDA. The DPO, UREDA will accompany SDO, UPCL for joint inspection of the plant.

Stage 16: Submission of PCR and Upload of Documents by Applicant

The Applicant should fill the Project Completion Report (PCR) and upload the required

documents. Following are the steps to fill the PCR:


menu.


Figure 61: Track Application – Submit PCR

3. The Applicant will fill in the PCR and upload necessary documents. The PCR is

represented in Figure 62 and Figure 63 respectively.

a. Module: ‘Solar Technology’, ‘Capacity/ Power’ and ‘No. of Module’

b. Inverters: ‘Inverter Type’, ‘Inverter Make’, ‘Capacity Power’, and ‘No. of

Inverters’

Click to Provide PCR Details


c. Battery Bank: Battery Bank Type, Capacity of Battery Bank, Type of Battery

proposed

d. Metering Arrangement: Details of Metering, Types of Meters, Make of Meter

e. Other Information: ‘Monitoring Mechanism’, ‘No. of Personnel to be Trained

in O&M’, ‘Project Model’, ‘Task & Expected Schedule (in Months)’ and

Installation Date

f. Grid Connectivity Level

g. Costing of Project

h. Means of Finance

i. Document Attachment

The list of attachments required with PCR is shown in Table 7.

Table 7: Documents for Submission With PCR

Sr.

No. Document Name Maximum File Size (KB) Format Mandatory

1. Copy of Invoice Billed 200 .pdf

2. Statement of Expenditure 1,024 .pdf

3. Module Capacity/Power (Wp) - 1 1,024 .pdf



6. Site Photographs (Pre-Installation) 2,048 .jpeg

7. Site Photographs *(Post-Installation) 2,048 .jpeg Yes

8. Undertaking of Consumer 1,024 .pdf

9. Additional Document (If any) 1,024 .pdf





4. To select documents for upload, click on ‘Choose File’.

5. Click on ‘Save’ to upload the documents and save the Form.

6. Click on ‘Verify/Submit’ to submit the PCR to UREDA.

Stage 17: Review of PCR by SDO (Nodal)

The SDO (Nodal) will review the PCR, documents and the subsidy application.

Stage 18: PCR Review and Upload to SPIN Portal and Subsidy Release Approval by EE (Nodal)

The EE (Nodal), UPCL will approve the PCR. The PCR will be integrated with MNRE.

Stage 19: PCR Review and Upload to SPIN Portal by EE (Nodal)

The EE (Nodal) will approve the documents to be uploaded on the MNRE’s SPIN portal.


Thus, the Interconnection Process will be complete.

Stage 20: Subsidy Disbursement by Finance, UPCL


Stage 21: Subsidy Disbursement Process Completed

