Chestnut Hill Friends Meeting Monthly Meeting for Business 21

Chestnut Hill Friends Meeting Monthly Meeting for Business

21 January 2018

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The meeting for business was clerked by Clerk Jeff Perkins. 24 Friends were present. The meeting began with a period of worship and reading of the queries on meeting for worship. A Friend reflected on John Woolman’s yearning to set aside his own will to make room for the inner teacher and her struggles with the distractions and input of terrifying information that we experience today, recognizing the need to sink down to the seed again and again.

1. Introductory Comments. Meg Mitchell is serving as elder, holding us in the Light as we conduct our business.

Jeff, as incoming clerk asked for patience and forbearance saying that he hopes that in our business meeting, we can discern together what we are lead to accomplish here in the Meeting and in the World.

Jeff reported that the clerks would like to move up the timeline to get materials out earlier so that all of us can arrive with hearts and minds prepared for the meeting for worship for business. He also said that he hopes that we can discern as a group and not re-do the work of the committees. He said that his personal style will be to go slowly and deliberately.

Jeff said that he would like to call on people and be intentional about this action in order to allow space for everyone to be heard.

2. Minutes of Appreciation. Jeff read a draft of a minute of appreciation for Jon Landau for serving as clerk of the meeting for the past three years. Friends offered suggestions for slight wording changes. Jeff then read a draft minute of appreciation for Grace Moses for serving as recording clerk of the Meeting for the past three years. Friends offered suggestions for a slight change of wording. The minutes, reflecting the changes in wording are attached.

3. Care and Counsel. Committee clerk Phil Jones presented the first reading on Rachel White’s application for membership and read the report of the clearness committee meeting with Rachel on December 12, 2017. The clearness committee, Kerry Krieger, Jude Brandt, and Signe Wilkinson recommend Rachel for membership. The second reading will be in February.

Phil also reminded us that Anne Hawkins, Yousef Abhara, Betsy Robertson and Lilly Basgall have requested membership and that we will be hearing more about them in the coming months.

4. Nominating committee. Committee Clerk Dan Evans brought forward Miyo Moriuchi to serve as assistant clerk. The Meeting approved Miyo as assistant clerk.

Dan also expressed an interest in including the nominating committee report in the documents for meeting for business so that everyone knows what the committee is recommending. The Meeting approved of the practice.

5. Office and Administration Committee. Committee Clerk, Amey Hutchins presented a report (attached) on the increase to rental fees effective January 1. Amey reminded us that the full rental rates are published on the Meeting web page. Meeting secretary Phil Jones reported that when people ask about the rates, no one seems shocked, so he believes that the rates are reasonable.


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6. Finance Committee. Committee clerk Dylan Steinberg presented the second fiscal quarter report on behalf of the Treasurer (attached) and explained that we are on target for income and expenses although donations are down while rental income is up, so we must not lose sight of the need to focus on donations. Dylan reported a $10,000 expenditure for an unexpected roof repair. Some of the funds for the repair came from the solar panel fund because there was a relationship between the repairs and the solar panel installation. In response to a question, Dylan reported that the solar panels are producing some savings in our electric bill.

7. Worship and Ministry Committee. Committee clerk Rebecca Heider presented the committee’s annual report (attached) which includes their safety document (“Chestnut Hill Meeting Emergencies, Safety and Unforeseen Disruptions During Meeting for Worship”). Jeff expressed gratitude for the committee composing a safety document as part of their annual report and reminds all committees that we hope that they will do the same.

8. Quarter Representatives. Phil Anthony reported for the representatives (attached). One recurring question is “What does it mean to have an institution under the care of the quarter.” We currently have Historic Fair Hill and Quaker Voluntary Service under the care of our Quarter. In addition, Friends in the City is seeking to come under the care of our Quarter.

Phil also reported that Quaker Life Counsel is once again asking for meeting reports as an annual spiritual self-assessment. The letter and an assessment checklist are attached.

Jeff reported that he had spoken to clerks of Worship & Ministry and Care & Counsel as a starting point for developing the reports. The reports are due to PYM by May 31, 2018 and due to the quarter in April, so he hopes that we can receive the report in February or March for review at the April Meeting for Business. Friends approved of the process of Worship & Ministry and Care & Counsel taking the lead on the report.

Phil reported on the concern in the quarter for the need for a nominating committee to convene because both the clerk and recording clerk have served for several years and have asked to be released from their service. The concern is how to develop a nominating committee and whether it would include only representatives to the Quarter or others from Meetings. Friends approved the Quarter representatives to determine which of them would serve on the nominating committee.

9. Peace and Social Concerns Committee. Marlena Santoyo delivered the committee’s annual report (attached). She reported events presented by the committee and reviewed the grant requests funded.

Marlena also reported on an interest in having the Refugee Support Group becoming a sub-committee of the Peace & Social Concerns Committee.

After some discussion, Jeff said that he did not sense unity about the ad hoc committee (Refugee Support Group) becoming part of Peace & Social Concerns and suggested that it might be helpful for both groups to talk about how their work overlaps. A Friend suggested that the Refugee Support group ask themselves how they see their work in relationship to the Meeting. Friends agreed with this approach.


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10. Approval of Minutes for November. There was clarification on

a. the spelling of two names,

b. Changing the title of #5 to “Refugee Support Group,”

c. Changing the co-clerk’s name in #5 to Sarah Whitman, and

d. Changing the last sentence of #8 to begin “In order to continue its conversation around racism”

The minutes were approved as amended.

11. Closing Announcements and Worship.

a. Extended meeting for worship at Gwynedd Meeting on January 27 commences at 9:15 with a 2 ½ to 3 hour worship, followed by lunch and worship sharing.

b. Midweek worship is held at Wesley Enhanced Living at Stapeley every Thursday at 10:00 am.

Storm Evans, recording clerk

Chestnut Hill Friends Meeting

Minute of Appreciation For Jon Landau

On this third First Day, First Month, 2018 at the regular Meeting for Worship with Attention to Business, the Meeting community offers this this Minute of Appreciation to Jon Landau for his three years of service as Clerk of the Meeting. While serving as Meeting Clerk, Jon also served on the Stewardship Committee. His ability to discern a sense of the meeting and to reflect that sense greatly supported the meeting in its business – especially as it adjusted to the new meeting house. His gentle manner, sense of humor, and the recognition and gratitude he expressed for committee clerks and others bringing business forward has been deeply appreciated. The Meeting enthusiastically expresses its heartfelt gratitude for this fine service by Jon Landau to our Meeting community. Approved - January 21, 2018


Minute of Appreciation For Grace Moses

On this third First Day, First Month, 2018 at the regular Meeting for Worship with Attention to Business, our community is united in its deep appreciation of Grace Moses and the three years she has served as the Meeting’s Recording Clerk. Grace’s discernment in crafting our minutes, her good humor, calm and the time spent doing the work have been appreciated by the clerks and by our community. Grace was always well prepared, worked to prepare clear minutes and was helpfully forthright in asking for clarifications when needed. The Meeting wishes to enthusiastically express its gratitude for this fine service by Grace to our Meeting community. Approved - January 21, 2018

Report from Office & Administration Committee on 2018 Rental Rates

Summary: After two meetings of the clerks of the Finance, Office & Administration,and Property Committees, and the Treasurer, Office Committee has raised the rentalrates for spaces in the meetinghouse, which went into effect 1 January 2018.

In 2017, Finance Committee raised a concern that the Meeting might not be chargingenough for rentals to cover the costs of rentals, such as the time the secretarydevotes to rentals, additional housekeeping and utilities, and wear and tear on thebuilding. The clerks of the Finance, Office & Administration, and PropertyCommittees, and the Treasurer gathered information on these expenses, as well ason the overall use of the building by tenants and our own community and on ratescharged by other congregations in the area. We learned that we were not losingmoney on rentals, but we also learned that our full-rate rentals for parties were onthe low end of the local rates. Finance Committee also requested that we try to setrates so that rentals would bring in an additional $3,000 per year, to help balanceour budget. We raised our rates by approximately 10% for full-rate rentals andapproximately 5% for reduced-rate rentals, with the intention that the raise wouldfall less heavily on the nonprofit organizations with whom we more often haveongoing relationships. The new rates went into effect for rentals after 1 January2018. We do not expect to raise rates again before Summer 2019.

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CHESTNUT HILL FRIENDS MEETING 20 E. Mermaid Lane

Philadelphia, PA 19118 215-247-3553

[email protected]

Treasurer’s Financial Report for the Second Quarter FYE 2018 (ending 12/31/17)

Meeting for Business January 2018

To Our Members and Attenders: Attached is a statement of assets and liabilities as of 12/31/2017, and a statement of operating income and expense for the year through first quarter of our current fiscal year (running from July 2017 through June 2018).

The “Operating Income & Expense – Budget vs Actual” report shows the income and expenses for the meeting’s activities (excluding restricted funds) as compared to budget. At the halfway point in the year meeting income is at 52% of the yearly budget, while expenses are at 44% of the overall year budget. Expenses are generally on budget, except for a large charge for roof repairs following the snowstorm this past winter. The consolidated balance report shows the meeting's assets and liabilities. On the assets side, the meeting has $294,632 in cash and investment accounts, along with small amounts of accounts receivable and other funds. The meeting's chief liability is the mortgage for the meetinghouse, currently at $469,313. The meeting maintains restricted funds, and those fund balances can be found in the “Equity” section of the balance sheet. A separate report of activity within each fund can be found in this report. Additional notes on the financial statements can be found on the next page.

At the halfway point in the year the meeting finances are on budget and proceeding as expected. As we look to the remainder of the year is important to consider our contributions to the community, both monetary and otherwise, and to ensure that the meeting is on a strong financial footing to continue to carry out our work.

Respectfully submitted,

Daniel Heider Treasurer

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Chestnut Hill Friends Meeting Notes to Financial Statements: Q2 FYE 2018

The Meeting generally keeps its books on the accrual method of accounting, although utilities and the compensation of employees and contractors are not accrued. The line for “accrued compensation” (2105) represents the amounts accrued for employees under the meeting’s “time off” policy. Real property and other tangible assets are shown at historical cost, without depreciation. The values of investments are updated quarterly to reflect fair market value at the end of the quarter, with the changes recorded as unrealized gains (or losses). When an investment is sold, the full amount of the gain (or loss) is recorded as realized gain, with a reduction in any unrealized gain (or loss) previously recorded.

The Prepaid Expenses (1550) are funds that were deposited with Northwest Abstract Title Services, who insured the title to 20 East Mermaid Lane for Valley Green Bank in connection with the construction financing for the new meetinghouse, because of claims for real estate taxes made by the City of Philadelphia. The Meeting is disputing those taxes and expects those taxes to be abated once the City acts on our application for tax exemption, and so the deposit is expected to be refunded and is shown as an asset of the Meeting.

Income from Skyspace Contributions (4050) is allocated 50/50 to the operating budget and the Greet the Light Fund. Allocations are made on a quarterly basis.

Accrual Basis Sunday, January 14, 2018 05:39 AM GMT-8 1/2

Chestnut Hill Friends MeetingBALANCE SHEET COMPARISON

As of December 31, 2017

TOTAL

AS OF DEC 31, 2017 AS OF JUN 30, 2017 (PP)

CHANGE

ASSETS

Current Assets

Bank Accounts

1011 Valley Green Checking 89,171 86,162 3,008

1012 Valley Green Money Market 21,493 17,453 4,040

1024 Online Payment Accounts 0 2,360 -2,360

10241 PYM Donation Account 9,245 6,865 2,380

10242 PayPal Account 1,458 1,408 50

10245 CHMM PayPal Account (deleted) 0 1,010 -1,010

Total 1024 Online Payment Accounts 10,703 11,643 -940

1110 Domini Money Market 79,756 79,774 -18

1300 Friends Fiduciary Corp. 0 0 0

1310 FFC Education Fund 14,580 13,741 838

1320 FFC Graveyard Fund 30,143 28,409 1,733

1330 FFC Needy Friends Fund 48,787 45,981 2,806

Total 1300 Friends Fiduciary Corp. 93,509 88,132 5,378

Total Bank Accounts $294,632 $283,163 $11,469

Accounts Receivable

1410 Rents Receivable 7,504 8,246 -742

1420 Loans to Needy Friends 2,375 2,375 0

Total Accounts Receivable $9,879 $10,621 $ -742

Other Current Assets

1510 Undeposited Funds 230 788 -558

1550 Prepaid Expenses 20,706 20,706 0

Total Other Current Assets $20,936 $21,494 $ -558

Total Current Assets $325,447 $315,278 $10,169

Fixed Assets

1620 Meetinghouse - 20 E. Mermaid Ln 5,355,660 5,351,335 4,325

1630 Plymouth Mtg. Graveyard 3,910 3,910 0

Total Fixed Assets $5,359,570 $5,355,245 $4,325

TOTAL ASSETS $5,685,017 $5,670,523 $14,494

LIABILITIES AND EQUITY

Liabilities

Current Liabilities

Accounts Payable

2000 Accounts Payable 500 0 500

2005 Grants Payable -50 50 -100

Total Accounts Payable $450 $50 $400

Credit Cards

2010 Staples -75 0 -75


TOTAL

AS OF DEC 31, 2017 AS OF JUN 30, 2017 (PP)

CHANGE

Total Credit Cards $ -75 $0 $ -75

Other Current Liabilities

2015 Security Deposits 1,393 2,320 -928

2020 Other Accrued Expenses 0 11,850 -11,850

2100 Payroll Liabilities 0 0 0

2105 Accrued Compensation 8,633 8,539 95

2110 FWT 541 644 -103

2120 FICA 369 558 -190

2121 Medicare 86 131 -44

2130 PA Withheld 245 278 -33

2140 Phila. Wage Tax 279 336 -57

Total 2100 Payroll Liabilities 10,153 10,486 -332

2900 Valley Green Bank Mortgage 457,767 466,270 -8,502

Total Other Current Liabilities $469,313 $490,925 $ -21,612

Total Current Liabilities $469,688 $490,975 $ -21,288

Total Liabilities $469,688 $490,975 $ -21,288

Equity

3000 Restricted Funds

3010 Education Fund 0 0 0

3011 Education Fund - Prin. 16,375 15,537 838

3012 Education Fund - Inc. 1,697 2,189 -492

Total 3010 Education Fund 18,072 17,726 346

3020 Graveyard Funds 0 0 0

3021 Graveyard Funds - Prin. 29,789 28,055 1,733

3022 Graveyard Funds - Inc. 34,899 36,866 -1,967

Total 3020 Graveyard Funds 64,688 64,922 -234

3085 Greet the Light Fund 31,942 29,004 2,937

3087 Landscaping Fund 14,392 9,685 4,708

3095 Solar Panel Fund -6,266 -2,666 -3,600

Total 3000 Restricted Funds 122,829 118,671 4,158

3100 Designated Funds 0 0 0

3120 Needy Friends Fund 77,003 73,335 3,668

Total 3100 Designated Funds 77,003 73,335 3,668

3200 Unrestricted Funds

3220 Net Worth - Fixed Assets 4,901,802 4,888,975 12,827

Total 3200 Unrestricted Funds 4,901,802 4,888,975 12,827

3210 Operating Reserve 114,650 99,522 15,129

3300 Accumulated Net Income 4,120,430 4,120,430 0

3400 Allocation of Net Income -4,157,417 -4,121,385 -36,032

Net Income 36,032 36,032

Total Equity $5,215,329 $5,179,547 $35,782

TOTAL LIABILITIES AND EQUITY $5,685,017 $5,670,523 $14,494



BUDGET VS. ACTUALS: FY2018 OPERATING BUDGET - FY18 P&L CLASSES

July - December, 2017

TOTAL

ACTUAL BUDGET % OF BUDGET

Income

4000 Contributions

4010 Member Contributions 49,657 104,000 48%

4020 Attender Contributions 15,446 25,500 61%

4030 Bequests/Other Contrib. 1,858 4,000 46%

4040 Grants Received 1,100

4050 Skyspace Contributions 2,809 4,000 70%

Total 4000 Contributions 69,771 138,600 50%

4200 Use of Meeting House

4210 Regular Tenants 12,377 19,000 65%

4220 Weddings & Events 11,810 23,000 51%

4230 Event Facilitator Charge 850

Total 4200 Use of Meeting House 25,037 42,000 60%

4300 Interest & Dividends 27 80 34%

Sales 0

Total Income $94,835 $180,680 52%

GROSS PROFIT $94,835 $180,680 52%

Expenses

7100 Wages & Benefits

7110 1st Day School Staff 3,750

7120 Meeting Secretary 7,251 15,000 48%

7130 Child Care Compensation 2,180 3,000 73%

7131 Facilities Coordinator 1,197 3,000 40%

7132 Cleaning Staff 9,099 20,000 45%

7133 Landscaping Staff 1,360 2,500 54%

7140 Payroll Taxes 1,296 2,800 46%

7150 Workers' Compensation 850

Total 7100 Wages & Benefits 22,383 50,900 44%

7200 Office & Administrative

7210 Office Supplies 118 400 30%

7220 Telephone & Internet 1,765 4,000 44%

7230 Computer & Software 500

7240 Postage and Printing 47 300 16%

7250 Legal & Professional 70 150 47%

7260 Banking & Bookkeeping 18 200 9%

7290 Miscellaneous Expense 50

Total 7200 Office & Administrative 2,018 5,600 36%

7300 Building & Grounds

7310 Electricity 3,766 7,200 52%

7320 Gas Heat 169 350 48%

7330 Water and Sewer 498 2,850 17%


TOTAL


7340 Repairs and Replacement 6,786 6,750 101%

7341 Fire Alarm Maint./Monitoring 780 800 98%

7342 Elevator Maintenance/Repairs 1,611 500 322%

7344 Retractable Roof Maintenance 2,000

7346 HVAC Maintenance 1,500

7350 Property Insurance 4,546 9,000 51%

7360 Housekeeping & Supplies 364 900 40%

7370 Cleaning Services 661 1,100 60%

7374 Snow Removal 693 1,500 46%

7395 Mortgage Interest & Principal 20,265 40,530 50%

Total 7300 Building & Grounds 40,140 74,980 54%

7400 Committee Expenses

7410 Care and Counsel 15 200 7%

7420 Finance Committee 50

7430 Hospitality Committee 500

7435 Interfaith Hospitality 230 600 38%

7440 Library Committee 150

7450 Outreach Committee 161 500 32%

7455 Peace & Social Concerns 103 200 52%

7460 Property Committee 200

7465 Religious Ed./1st Day 339 500 68%

7470 Religious Ed./Adult 336 800 42%

7475 Worship & Ministry Com. 200

7485 Skyspace Committee 200

Total 7400 Committee Expenses 1,184 4,100 29%

7500 Covenants and Grants

7510 Yearly Meeting Covenant 13,250 26,500 50%

7520 Quarterly Mtg Covenant 1,000 2,000 50%

7530 Grants for Quaker/Community 5,000

7540 Grants for P&SC 5,000

7550 Tuition Assistance 6,000

Total 7500 Covenants and Grants 14,250 44,500 32%

7600 Other Expenses

7610 Minor A/R Writeoffs -687

7620 Transaction Fees 418 450 93%

7630 Business Taxes 150

Total 7600 Other Expenses -269 600 -45%

Total Expenses $79,706 $180,680 44%

NET OPERATING INCOME $15,129 $0 0%

NET INCOME $15,129 $0 0%


Chestnut Hill Friends MeetingPROFIT AND LOSS YTD COMPARISON

July - December, 2017

TOTAL

JUL - DEC, 2017 JUL - DEC, 2016 (PY) CHANGE

Income

4000 Contributions

4010 Member Contributions 49,657.19 54,512.21 -4,855.02

4020 Attender Contributions 15,446.00 13,720.00 1,726.00

4030 Bequests/Other Contrib. 1,858.47 621.33 1,237.14

4050 Skyspace Contributions 2,808.87 2,313.49 495.38

Total 4000 Contributions 69,770.53 71,167.03 -1,396.50


4210 Regular Tenants 12,377.00 6,039.00 6,338.00

4220 Weddings & Events 11,810.00 12,545.00 -735.00

4230 Event Facilitator Charge 850.00 1,000.00 -150.00

Total 4200 Use of Meeting House 25,037.00 19,584.00 5,453.00

4300 Interest & Dividends 27.30 56.17 -28.87

4310 Insurance Dividend 377.84 -377.84

Total 4300 Interest & Dividends 27.30 434.01 -406.71

Sales 0.00 0.00

Total Income $94,834.83 $91,185.04 $3,649.79

GROSS PROFIT $94,834.83 $91,185.04 $3,649.79

Expenses


7110 1st Day School Staff 704.00 -704.00

7120 Meeting Secretary 7,250.62 7,387.00 -136.38

7130 Child Care Compensation 2,179.55 837.20 1,342.35

71301 TEMPORARY CC Comp (deleted) 0.00 0.00

7131 Facilities Coordinator 1,197.45 923.80 273.65

7132 Cleaning Staff 9,099.35 10,313.78 -1,214.43

7133 Landscaping Staff 1,360.00 1,355.62 4.38

7140 Payroll Taxes 1,295.74 1,318.75 -23.01

Total 7100 Wages & Benefits 22,382.71 22,840.15 -457.44


7210 Office Supplies 118.23 227.04 -108.81

7220 Telephone & Internet 1,764.74 1,763.03 1.71

7240 Postage and Printing 47.04 47.00 0.04

7250 Legal & Professional 70.00 70.00

7260 Banking & Bookkeeping 18.00 19.15 -1.15

7280 Fundraising Expenses

7288 Office and admin. costs 4.00 -4.00

Total 7280 Fundraising Expenses 4.00 -4.00

7290 Miscellaneous Expense 98.00 -98.00

Total 7200 Office & Administrative 2,018.01 2,158.22 -140.21



TOTAL

JUL - DEC, 2017 JUL - DEC, 2016 (PY) CHANGE

7310 Electricity 3,766.36 4,342.96 -576.60

7320 Gas Heat 169.17 156.16 13.01

7330 Water and Sewer 498.35 479.81 18.54

7340 Repairs and Replacement 6,786.46 487.19 6,299.27

7341 Fire Alarm Maint./Monitoring 780.00 780.00 0.00

7342 Elevator Maintenance/Repairs 1,610.70 580.00 1,030.70

7350 Property Insurance 4,545.50 4,435.00 110.50

7360 Housekeeping & Supplies 364.26 112.42 251.84

7370 Cleaning Services 661.37 250.00 411.37

7374 Snow Removal 693.16 693.16

7395 Mortgage Interest & Principal 20,264.88 20,264.88 0.00

Total 7300 Building & Grounds 40,140.21 31,888.42 8,251.79


7410 Care and Counsel 14.82 42.87 -28.05

7430 Hospitality Committee 98.65 -98.65

7435 Interfaith Hospitality 230.00 158.28 71.72

7450 Outreach Committee 160.74 131.00 29.74

7455 Peace & Social Concerns 103.45 12.44 91.01

7460 Property Committee 250.00 -250.00

7465 Religious Ed./1st Day 338.93 338.93

7470 Religious Ed./Adult 336.12 200.00 136.12

7485 Skyspace Committee 29.66 -29.66

Total 7400 Committee Expenses 1,184.06 922.90 261.16


7510 Yearly Meeting Covenant 13,250.00 14,500.00 -1,250.00

7520 Quarterly Mtg Covenant 1,000.00 1,000.00 0.00

Total 7500 Covenants and Grants 14,250.00 15,500.00 -1,250.00

7600 Other Expenses

7610 Minor A/R Writeoffs -687.00 180.00 -867.00

7620 Transaction Fees 418.26 133.51 284.75

7630 Business Taxes 138.55 -138.55

Total 7600 Other Expenses -268.74 452.06 -720.80

Total Expenses $79,706.25 $73,761.75 $5,944.50

NET OPERATING INCOME $15,128.58 $17,423.29 $ -2,294.71

Other Income

8900 Inter-Fund Transfers 0.00 0.00

Total Other Income $0.00 $0.00 $0.00

Other Expenses

9000 Non-Budget Expenses

9010 Prior Year Void Deposits 845.74 -845.74

Total 9000 Non-Budget Expenses 845.74 -845.74

Total Other Expenses $0.00 $845.74 $ -845.74

NET OTHER INCOME $0.00 $ -845.74 $845.74

NET INCOME $15,128.58 $16,577.55 $ -1,448.97


Chestnut Hill Friends MeetingPROFIT AND LOSSJuly - December, 2017

EDUCATION FUND

FIXED ASSETS GRAVEYARD FUNDS

GREET THE LIGHT FUND

LANDSCAPING NEEDY FRIENDS

OTHER RESTRICTED

FUNDS

HOUSTON ST. CROIX TOTAL OTHER RESTRICTED

FUNDS

SOLAR PANEL FUND

TOTAL

Income

4000 Contributions $0

4010 Member Contributions 200 175 375 $375

4020 Attender Contributions 5,000 50 60 110 $5,110

4030 Bequests/Other Contrib. 400 55 455 $455

4050 Skyspace Contributions 2,937 128 128 $3,065

4060 Solar Panel Contributions 725 $725

Total 4000 Contributions 2,937 5,000 778 290 1,068 725 $9,730

4300 Interest & Dividends 258 533 863 $1,653

Total Income $258 $0 $533 $2,937 $5,000 $863 $0 $778 $290 $1,068 $725 $11,383

GROSS PROFIT $258 $0 $533 $2,937 $5,000 $863 $0 $778 $290 $1,068 $725 $11,383

Expenses

7300 Building & Grounds $0

7375 Landscaping 292 $292

7385 Graveyard Maint. 2,500 $2,500

Total 7300 Building & Grounds 2,500 292 $2,792

7500 Covenants and Grants $0

7555 Grants to Individuals 500 $500

7556 Charitable Contributions 778 290 1,068 $1,068

Total 7500 Covenants and Grants 500 778 290 1,068 $1,568

Total Expenses $500 $0 $2,500 $0 $292 $0 $0 $778 $290 $1,068 $0 $4,360

NET OPERATING INCOME $ -242 $0 $ -1,967 $2,937 $4,708 $863 $0 $0 $0 $0 $725 $7,023

Other Income

8200 Gains/Losses Unrealized 838 1,733 2,806 $5,378

8400 Mortgage Principal Paid 8,502 $8,502

Total Other Income $838 $8,502 $1,733 $0 $0 $2,806 $0 $0 $0 $0 $0 $13,880

Other Expenses

9100 Building Improvements -4,325 4,325 $0

Total Other Expenses $0 $ -4,325 $0 $0 $0 $0 $0 $0 $0 $0 $4,325 $0

NET OTHER INCOME $838 $12,827 $1,733 $0 $0 $2,806 $0 $0 $0 $0 $ -4,325 $13,880

NET INCOME $596 $12,827 $ -234 $2,937 $4,708 $3,668 $0 $0 $0 $0 $ -3,600 $20,903

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Chestnut Hill Monthly MeetingWorship and Ministry Committee

ANNUAL REPORT FOR 2017Submitted January 2018

Overview

We see our work as focused around three main areas: Coordination and support of organized worship experiences, including caring for

the quality and depth of worship and of vocal ministry. Deepening the spiritual life of the community through opportunities for fellowship

and education. Supporting the ministries of meeting members.

Highlights of this year have included: Offering a class on spiritual journeys. Organizing a Seekers’ Corner in the library. Developing a safety plan for emergencies during worship. Taking on sponsorship of Katy Hawkins’s Shine yoga program. Providing support for Sarah Sharp’s trip to India and Nepal. Developing an information card about meeting for worship. Holding a committee retreat focused on the spiritual implications of white

supremacy.

As we look forward into the new year, some areas of focus are: Investigating opportunities for worship through music. Exploring the potential of worship as activism with EQAT. Discerning our committee’s role in the anti-racism work outlined in our Meeting’s

recent minute.

We are grateful for the support and input of the Meeting community and we invite yourcontinued involvement in our work.

Full Report

Our most visible presence in the Meeting community is our coordination and support oforganized worship experiences. As part of this:

A designated committee member holds the meeting for worship in the Light on FirstDays, and takes responsibility for closing worship, welcoming guests, and makingannouncements. We take this role very seriously and strive to be spirituallygrounded, welcoming, and informative, while also being clear and concise.

As part of our care of meeting for worship, we have developed a safety plan toaddress any emergencies that might develop in the worship room.

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Additionally, we coordinate one or more Friends to “serve as elder” at meeting forworship for business, holding those proceedings in the Light.

Other regular worship experiences under our care include midweek meetings forworship (coordinated by former committee member Esther Gilbert) and earlyworship on 4th First Days (coordinated by Jon Landau and former committeemember Beth Zelasky). We are profoundly grateful to these Friends who supportthe work of our committee by facilitating more and various worship opportunities.

Our less visible, but no less important role is to ensure the quality and depth of worship inall of these worship opportunities. We devote a portion of each committee meeting todiscussion of recent vocal ministry and at times we resolve on taking steps to addressconcerns. Although we have at times engaged individuals about their vocal ministry, ingeneral we have preferred to focus on deepening vocal ministry through deepening thespiritual lives of the community in general through opportunities for spiritual fellowshipand education. As part of this effort:

We offer Friendly Companions for new members in the first year of theirmembership.

We coordinate and support the formation and continuance of Spiritual Friendshipgroups.

We work with the Adult Class Committee to identify topics and speakers that willinform and deepen the spiritual lives of community members. This year theseincluded classes on spiritual journeys and on spiritual chanting.

We work with the Outreach Committee to serve as resources at Seekers’ Meetings. We worked with Library Committee to organize a “seeker’s corner” in the library. We have developed an information card to encourage more grounded vocal ministry

during worship for newcomers and seasoned Friends alike, including queries to testwhen to speak. Currently these cards are available in the foyer, and next year wewill be investigating other ways to bring these queries to the attention of ourcommunity.

We also take very seriously our role in supporting the ministries of individual meetingmembers. Support and accountability from the Meeting is a key factor in our members’discernment and development of their ministries. We are always looking for opportunitiesto lift up the ministries of those in our community. To this end:

We continued a support committee for one Meeting member with weightyresponsibility in a Quaker organization.

This year we undertook sponsorship of Katy Hawkins’s Shiné Yoga classes, inrecognition of their spiritual nature and to support her ministry.

We sponsored a weekend gathering of the Fellowship of Friends of African Descentin August just after many of them had returned from a wonderful trip to Ghana.

We coordinated a clearness committee and travel minute for Sarah Sharp to ensurethat her recent trip to India and Nepal could receive funding support.

It is our hope that service on this (or any Meeting) committee will enrich the spiritual livesof committee members by deepening our relationships with each other and with the

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Divine. We believe that progress on our own spiritual journeys is essential to our supportof the spiritual life of the community. In support of this goal:

Our monthly committee meetings begin with worship around the query: “How arewe called to serve the Meeting?”

We also hold a committee retreat annually to build community and deepen ourthinking around a timely topic; when we met in June, we discussed white privilegeand its impact on our spiritual lives.

As we look forward into the new year, some areas of focus are: investigating opportunities for worship through music, exploring the potential of worship as activism with EQAT, and discerning our committee’s role in the anti-racism work outlined in our Meeting’s

recent minute.

We are grateful for the support and input of the Meeting community and we invite yourcontinued involvement in our work.

Committee members include:Rebecca Heider (clerk)Lilly Basgall (since 3rd Month)Ellen DeaconSteve ElkintonLoretta Lucy Miller

Jeff PerkinsCraig SanPietro (since 3rd Month)Edward Sargent (until 3rd Month)Janaki Spickard-KeelerBeth Zelasky (until 3rd Month)

1

Chestnut Hill Friends MeetingEmergencies, Safety and Unforeseen Disruptions

During Meeting for Worship

Worship and Ministry CommitteeDraft, January 2018

Worship and Ministry Committee is responsible for maintaining the safety and well-being of members and attenders during meeting for worship. This might include ahealth emergency, the unexpected need to evacuate the room, or any otherdisruption that needs to be handled during meeting for worship.

Our committee has already identified a group of members/attenders with medicalor psychological training that can be called on in an emergency and checked thatthey are willing and able to step forward if needed. We will update this list andreconnect with everyone on it in January of each year.

It is already part of the protocol for the committee member responsible for closingmeeting to make themselves aware of which of the people on this list are in theroom and where they are sitting in case they are needed. We will review this protocoland the list with new committee members each spring.

Medical emergencies: Should someone need medical attention, members of W&Mwill be attentive to any disruption—going to the person to confirm their need ifnecessary. If assistance is needed, the W&M member(s) will ask for medicalassistance. W&M members would then take direction from the medicalprofessional. This might be calling 911 or other specific action. Other members ofW&M may be called upon to shepherd those attending the MfW. This may meanclearing the room—if requested by the medical resource person—or asking thatFriends sink back into silence and hold the individual and the medical resourceperson in the Light. We have discussed the possibility of doing a role-playing exercisewhere we practice our response to various situations.

Non-medical disruptions: Should there be a disruptive message that cannot becarried or “absorbed” within the silence in meeting, one or more members of W&Mwould seek to make eye contact with one of those identified to assist withpsychiatric/psychological concerns. The goal would be to get a sense of whetherintervention may be warranted or advised. The resource person and the W&Mmember may choose to step outside the meeting room briefly to confer whetherfurther action—and what it might be—is required.

If some type of intervention is advisable then the resource person and a member ofW&M may invite the person to step out of meeting to engage in dialogue. Should thisoccur, one or more others of W&M would stay in meeting and shepherd the meetingthrough the end of the worship time.

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In the event that someone is identified as troubled through advance notice fromCare and Counsel or from another source, members of W&M may choose to sit nearthem in meeting to provide support.

We believe it is both important and useful to have a sense of there being a “team” ofpeople who can assist in such circumstances, who are all willing to step up and takeaction—this would relieve some of the uncertainty and could help minimizeconfusion should an emergency occur. We recommend that a core group of peoplebeyond our committee (in addition to the medical/psychological experts) be identifiedand trained on basic safety procedures (how to call 911, where the First Aid kit is, etc.)so that there are always a few of these people prepared to step up on any givenSunday. For the purpose of safety in the worship room, this group might includemembers of Care and Counsel, the safety coordinators, and meeting officers, amongothers. This group should have an annual training session to review protocols anddiscuss possible situations. Obviously, such a group would be useful beyond incidents inmeeting for worship.

Philadelphia Quarterly Meeting Report01/21/2018

Philadelphia Quarterly Meeting held its called meeting to continue the conversation on racism at Chestnut Hill MM on Saturday, 1/6/2018. Despite the extreme cold, the program by Kenyatta James (Green Street MM) was attended by more than 50 people. Quarter clerk Hollister Knowlton thanked our meeting warmly for providing the meetinghouse.

Following the called session, Hollister met with Quarter representatives from Chestnut Hill, plus Tom Grabe of Germantown MM. A second meeting with Quarter representatives was held at Friends Center on Tuesday, 1/9, which Tricia Walmsley attended by phone.

The next Quarterly Meeting will be held at Friends in the City—Riverfront next Sunday, 1/28. Hollister noted that FitC seems to believe it is under the care of Philadelphia Quarter, though thatstatus has never been formally requested, nor has the Quarter ever considered it. This raises the long-standing question what “under the care of the Quarter” means, and what mutual responsibilities are involved. This is likely to come up at next week’s Quarterly Meeting, and thoughts to take back to Quarter will be appreciated (either at our business meeting or privately).

Philadelphia Yearly Meeting’s Quaker Life Council is re-establishing the practice of annual reports on the health of our monthly meetings. These should be forwarded to the quarters, with each quarter gathering them and preparing its own report on the health of the quarter. It is hoped that these can all be received at PYM by May 2018. The letter from the QLC, and queriesthat may be employed, preferably based on the queries in the new Faith & Practice, are attached and are available on the PYM Website.

Hollister lifted up the need for a Quarter nominating committee. Both she and Sara Palmer, recording clerk, have served in their positions much longer than they expected when they first accepted their positions. It was suggested that each monthly meeting ask its Quarter representatives to propose a member for the new nominating committee (which would then be approved by the Quarter’s July meeting for business). PQM is proposing not to hold its July meeting at Annual Sessions this year, but instead plans to convene at Ujima Friends’ Peace Center on July 22.

Quarter representatives are asked to bring news to PQM gathering next week of “something thatis alive and wonderful” happening in our individual monthly meetings. Monthly meetings are also asked for a follow-up on their minutes concerning racism. What is happening, and what are the plans for pursuing the agenda in those minutes?

The next Quarterly Meeting session will be held on Sunday, 1/28/2018. Morning worship will be held at the Monthly Meeting of Friends of Philadelphia (Arch Street) at 10:30 am. Friends will then move to FitC at 22 S. Front St. for potluck lunch, program on aging in place in Center City, and business meeting.

Philip G. Anthony, Roger Walmsley, and Tricia Walmsley, Quarter representatives.

1.09.2018 Dear Friends of Philadelphia Yearly Meeting, It is with joy that we write to you about our revival of state of the meeting reports! We, the Quaker Life Council, invite all monthly and quarterly meetings to restart or continue the annual custom of conducting a spiritual self-assessment. As our new Faith & Practice illuminates, this tradition provides, “a deep and meaningful opportunity that draws the community together.” Issuing a state of the meeting report that details the process the meeting community undertook and the insights at which the meeting arrived also helps other Quaker communities. When we see what others are celebrating, mourning, and witnessing across our yearly meeting, we can be inspired, drawn even closer together, and moved in our spiritual development. We have been working on how best to steward the revival of the practice of issuing state of the meeting reports. Overtime, we will develop an online archive of state of the meeting reports so that anyone in our yearly meeting community can be inspired at any time! Of course, we will redact anything that needs to remain confidential. We outline below the process that we will use to steward state of the meeting reports:

• All monthly meetings are encouraged to forward their state of the meeting reports to their respective Quarterly Meetings.

• In turn, the Quarterly Meetings are encouraged to forward their own state of the meeting report in addition to the reports of their monthly meetings to the Quaker Life Council.

• Worship groups and any other community that is part of Philadelphia Yearly Meeting may also submit a state of the meeting report, forwarding it directly to the Quaker Life Council.

• If desired, monthly and quarterly meetings can use this online form to submit their state of the meeting report. Friends can also email the reports directly to the PYM office. Or mail hardcopies to: Quaker Life Council, c/o Zachary T. Dutton, Philadelphia Yearly Meeting, 1515 Cherry St, Philadelphia, PA 19102.

• The Quaker Life Council will read every state of the meeting report that it receives and use the reports as a basis for its assessment of the state of the spiritual and religious life of our whole yearly meeting community.

• The Quaker Life Council will issue its own state of the meeting report to be presented at the July 2018 Annual Sessions and then shared widely with Friends thereafter. This year, we encourage meeting communities to refer to the queries in our new Faith & Practice as a guide for conducting a spiritual self-assessment and for writing the state of the meeting reports. We also encourage meetings to include a description of any specific issues of concern they have experienced in the past year. Lastly, the Quaker Life Council is especially curious about how meeting communities are thinking about the purpose and importance of membership. We’d also like to hear about any anti-racism work that any meeting communities might be exploring, large or small. We hope to receive and review state of the meeting reports during our meeting in June of 2018 and request them by May 31, 2018, if possible. We acknowledge that every monthly and quarterly meeting has their own way of writing and managing their state of the meeting reports. Some meetings will not yet have completed their most current report, so we invite meetings to send the report from the most recent year in which one was completed by May 31, 2018. Sincerely, Amy Taylor Brooks Interim Clerk, Quaker Life Council

http://www.pym.org/quaker-life-council/home/state-meeting-reports/

mailto:[email protected]?subject=State%20of%20the%20Meeting%20Report%20Submission

State of the Meeting Reports<http://www.pym.org/quaker-life-council/home/state-meeting-reports/>

• Name of the meeting or group• What is the name of the person submitting this report?• In what role does the person submitting this report serve in their community?• What is the e-mail address of the person submitting this report?• What is the date that this report was submitted?

• What practices and strategies are employed by our meeting to help members and attenders of allages prepare for worship—whether in meeting for worship or in meeting for business?

• What are the challenges to and opportunities for enhancing the worship of our meeting, and what are we doing to address these?

• What opportunities are provided to address topics important to deepening both personal spiritual journeys of members and the spiritual life of the meeting?

• What is needed to strengthen the communal witness of the meeting to the local community and beyond?

• To what priorities does God call our meeting? How do our annual budget, our meeting’s standing committees, and other aspects of our meeting’s life reflect those priorities?

• What specific issues of concern has your community experienced in the past year?• What threshing, dialogue, and/or discernment has your community experienced regarding the

purpose and importance of membership?• What anti-racism work has your community engaged in or explored in the past year?

http://www.pym.org/quaker-life-council/home/state-meeting-reports/

Peace and Social Concerns Committee of Chestnut Hill Friends Meeting Report to the Meeting for the period January 2017 to January 2018

1. Requested that a working group be formed to work on the Syrian Refugee Crisis. This group is now active. 2. Requested that City Council hold hearings on Climate Change which they did. 3. Slavery in Philadelphia. Organized a public meeting with author-historian Philip Seitz. The book by this title documents slaveholding by the Chew family of the Cliveden mansion on Germantown Avenue and how that wealth that slavery provided lasted that family for several generations. The author believes present day descendents of slaves are helped by knowing this history. About 25 copies of the book were sold. 4. Organized a public meeting on June 30 showing the film "13TH" about the 13th amendment which freed slaves but had an exception for prisoners which led to many abuses. Between 30 and 40 people attended each of these meetings with a number from the community. 5. Reviewed applications for funding peace and social concerns organizations at the request of Meeting members who participate in them. These were approved by the Monthly Meeting.

1. EQAT Earth Quaker Action Team $800 (Eileen Flanagan) 2. Friends of the Wissahickon $150 (Cyane Gresham) 3. Wissahickon East Project $200 (Cyane Gresham) 4. Planet Philadelphia $450 (Kay Wood) 5. United Nations Association of Philadelphia $750 (Mary Day Kent) 6. Crossroads Community Center $1000 (Jean Warrington) 7. Black Liberation and Community Development Project $600 (Ellen Deacon) 8. MathCorps Philadelphia $500 (Roger and Patricia Walmsley) 9. Friends of Cresheim Trail $50 (Cyane Greshan) 10. Friends of Vernon Park $200 (Cyane Gresham) 11. Abington Free Library Adult Literacy Program $300 (Meg Mitchell)

These groups and the Peace and Social Concerns Committee appreciate the support of the Meeting. 6. Legislative Letter writing. We asked members to write to senators on healthcare on Jan 15, to telephone to senators on heathcare on June 11 , and to send preprinted postcards on Gun Control on Nov 12 and Tax Reform on Nov 19. 7. We asked the Meeting to sell at cost yard signs saying "Hate has no home here" Others suggested a more positive message-"Wherever you came from, we are glad you are our neighbor." Marlena Santoyo and Storm Evans carried out getting and selling the both types of signs. 8. Linda Rosenwein wrote letters to local mosques to visit and express support for muslims who are disrespected. Through the Interfaith Center she contacted Quba Masjid, Bawa Muhaiyaddeen Mosque, Philadelphia Masjid, and Al Aqsa mosques on behalf of the Peace and Social Concerns Committee. Ten CHFM members attended Quba Masjid, 4637 Lancaster Ave in May and were well received. 9. We arranged a noontime forum on behalf of Friends Committee on National Legislation lead by Emily Temple a local volunteer. 10. We asked Rebecca Heider to explore joining POWER. One of our members attended a POWER meeting and was favorably impressed. We are still exploring this. 11. We tabled the survey of Meeting members about their peace and social concerns activities and experiences . 12.The work of the Peace and Social Concerns Committee has relied largely on 4 families. In addition to the work of the committee, 2 members produce a environmentally oriented radio program twice a month. Another member sent postcards to all 100 senators on healthcare, and on the budget. Another member has attended demonstrations on the gas pipeline in PA and other demonstrations. We hope others will join the committee. Several members will retire this spring.

Action Item for the Monthly Meeting 1. The Peace and Social Concerns Committee and the Refugee Working Group request that the Refugee Working Group be a subcommittee of Peace and Social Concerns and that Marlena Santoyo be the designated liaison.


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The meeting for business was clerked by Assistant Clerk Miyo Moriuchi with Linda Clark of Worship and Ministry Committee holding the meeting in the Light. Twenty-eight Friends were present. The meeting began with a period of worship.

1. Worship & Ministry. Committee Clerk Rebecca Heider, reported that the committee had been approached about conducting a small worshipful action and, as part of its discernment, would ask that we consider the following queries:

How are we helping to develop a social, economic, and political system that will nurture an environment that sustains and enriches life for all?

How are we sharing with the world Quaker beliefs and practices that might make a positive contribution to the discourse in our society?

As a meeting, what do we want the world to know about our stance on current issues, and how do we convey this? Do we recognize that we speak through our inaction as well as our action?

Responses:

I am thrilled to see these queries about action. I believe that social action is important and that our Meeting should be doing more to promote social change.

After Penn left the colony, Quakers pulled back from politics and, largely withdrew from society, tending to avoid the conflict and the government associated with the French-Indian Wars. We have no signs in the Meeting yard telling what we believe in or would like changed like other churches who have signs about gun violence or the situation with immigration, other than the sign that says that we welcome you as our neighbor. Someone could walk by and have no idea of what sort of place of worship this is. What do we stand for, and how do we let the world know it?

My family came to be Quaker because of the work done by Quakers in California during the Japanese internment. My father left the internment camp with the names and addresses of Quaker meetings along the east coast. He came to the east and traveled by bus looking at farmland. He traveled to Norfolk, Virginia, where he was arrested by the FBI who asked him about various places that he had traveled. He decided that he would be better off among the Quakers in central New Jersey.

I was struck by the large group in the social room where a group was exploring happiness as a fund-raiser for the refugee committee and hope that we can thread social action with fellowship instead off so much focus of food and fellowship, bring people together in another way.

2. Care and Counsel. Committee clerk Phil Jones presented the second reading on Rebecca White’s application for membership. Rachel’s application for membership was approved. Peter Warrington, Tricia Walmsley, and Carla White will be her welcoming committee.

Phil then presented the first reading of Hedie and Steve Kelly’s application for membership for themselves and associate memberships for their sons Abraham, and Samuel and read the report of the clearness committee meeting. The clearness committee, Jude Brandt, Katy Hawkins,


18 February 2018

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Amey Hutchins, and Miyo Moriuchi, recommend them for membership. The second reading will be in March.

Phil announced the clearness committee for Betsy Robertson as Mickey Abraham, Jude Brandt, Amey Hutchins, and Dylan Steinberg. The Meeting approved the clearness committee.

Amey Hutchins brought a proposal (attached) from Care and Counsel for the restructuring of the Nominating Committee. The recommendations for the members of the Nominating Committee come from the Care and Counsel committee.

The proposal would expand Nominating Committee from four members to six, with three “classes” of two people each serving a three-year term. After some discussion the restructuring was approved.

3. Recorder Annual Report. Recorder Amey Hutchens presented the membership statistics for 2017 (attached) and reported that it would be sent to PYM.

4. Office and Administration Committee Annual Report. Committee co-clerk Amey Hutchins presented the committee’s annual report (attached).

5. Skyspace Committee Annual Report. Committee member Phil Jones presented the committee’s report (attached). Someone suggested that the committee reconsider raising its suggested minimum donation, which the committee will consider. Phil reminded us of the names of committee members.

6. Library Committee Annual Report. Committee clerk Sarah Sharp gave the report (attached). Someone expressed concerns about whether books were returned, to which Sarah responded that we don’t really follow up on books that have been checked out. Someone else expressed appreciation for the attractive, clearly marked display.

7. Quarter Representatives Report. Reporting for the representatives, Phil Anthony reminded us that the meeting annual report is due to Quarter by May 15. Phil tells us that

a. the Quarter is discussing the next step in overcoming racism including conversation about how alternatives to violence programs might be included

b. and that the summer PQM meeting will be hosted by the Ujima Friends Peace Center on July 22, 2018.

8. Safety Coordinators Report. Safety Coordinator Sarah Sharp reported that the “Policy For Addressing Grave Imminent Threat Safety Concerns” (attached) was revised by the safety coordinators, reviewed by committee clerks and is now ready for posting on the Meeting web page. We believe that this policy accurately describes the process by which the Meeting deals with such concerns, and we believe that is important to review it regularly and remind Friends of its existence.

Sarah went on to say that from what we can tell only Chestnut Hill Meeting is focused on safety. Each committee is looking to identify safety issues and drawing up guidelines.


18 February 2018

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Concerns included whether the meeting has proper insurance, how to turn off the fire alarm, and whether tenants have proper instruction on safety.

9. Approval of Minutes for Month. There was clarification on:

a. Paragraph 6 – Dylan presented the report on behalf of the Treasurer

b. Paragraph 8 – Friends in the City are seeking to come under the care of the quarter.


10. Closing Announcements.

a. Attached email from Carla White regarding PIHN scheduling for July 2018.

b. Annual Reports due in the coming months:

i. March 1. Adult Class 2. Hospitality 3. Nominating (committee appointments)

ii. April 1. Care & Counsel 2. Stewardship 3. Treasurer Quarterly Report

c. If Friends have further thoughts on the queries, please contact Worship & Ministry.

d. Next Quarterly Meeting will be at Green Street Monthly Meeting on April 22.

11. Closing Worship


NominatingCommitteeRestructuringProposalMeetingforBusiness,18February2018Summary:ExpandNominatingCommitteefromfourmemberstosix,withthree“classes”oftwopeopleeachservingathree-yearterm.Context:Currently,NominatingCommitteeconsistsoffourmembersoftheMeetingservingoverlappingfour-yearterms.Eachyear,onenewmember,namedbyCare&Counselandapprovedinmeetingforbusiness,joinsthecommittee.Thecommitteememberinhisorherfourthyearservesasclerkofthecommittee.Inrecentyears,intheprocessofnamingnewmemberstoNominatingCommittee,Care&Counselhasheardconcernsfrombothactiveandpotentialmembersofthecommitteeabouttheworkloadandthemultiyearcommitmentrequired.ChestnutHillMeetinganditscommitteestructurehaveexpandedsinceourmovetothemeetinghouse,andasaresultNominatingCommitteehasmorepeopletocontacteachyear.FouryearsisalongercommitmentthanweaskforanyotherservicetotheMeeting,andovertheyearsseveralFriendsonNominatingCommitteehavehadtowithdrawbeforetheendoftheirtermsduetocircumstancesbeyondtheircontrol.InconsultationwithNominatingCommittee,Care&Counselproposesanewcommitteestructureofsixmembers,withtwonewmembersstartingeachyear.Oneofthemembersinthethirdyearofservicemightserveasclerk,orthetwomembersintheirthirdyearcouldserveasco-clerks.WehopethatthiswouldlightentheworkloadofindividualmembersofNominatingCommittee;preservethecontinuitythatishelpfultotheworkofNominatingCommittee;andencouragemoremembersoftheMeetingtoconsiderservingonNominatingCommittee.In2018,totransitiontothisnewstructure,Care&CounselwouldidentifythreenewmembersforNominatingCommittee,tojointhethreecurrentmemberswhowillbecontinuingnextyear.Ofthethreenewmembers,onewillserveaone-yearterm,oneatwo-yearterm,andoneathree-yearterm.From2019onward,Care&Counselwillidentifytwonewmemberseachyeartoservethree-yearterms.

CHESTNUTHILLMONTHLYMEETINGMEMBERSHIPSTATISTICSFOR2017

SUBMITTEDTOMEETINGFORBUSINESSFEBRUARY2018

On31December2017wehad221members(including38associatemembers).NEWMEMBERSNarissaBajjo,byapplication,approved15January2017GeraldineMorgan,byapplication,approved19February2017LaurenMorgan(associatemember),byapplication,approved19February2017YOUNGFRIENDSWHOTURNED21IN2016JakeLohmannGriffinMeganFlanaganVolkertDEATHSMaryLouHurwitz,6February2017JoanHagner,28August2017TRANSFERSINAlMack,fromBrooklynMonthlyMeeting(NY),approved9April2017CristianaCorrado,fromBrooklynMonthlyMeeting(NY),approved9April2017MilesMack(associatemember),fromBrooklynMonthlyMeeting(NY),approved9April2018AngelinaMack(associatemember),fromBrooklynMonthlyMeeting(NY),approved9April2018CraigSanPietro,fromAbingtonMonthlyMeeting,approved9April2017NanThompson,fromCentralPhiladelphiaMonthlyMeeting,approved9April2017TRANSFERSOUTHollisterKnowlton,toFrankfordMonthlyMeeting,recorded19March2017JohnGallery,toMonthlyMeetingofFriendsofPhiladelphia(ArchStreet),recorded17September2017AmeyHutchins,Recorder

Office&Administration2017AnnualReportOverview:TheOffice&AdministrationCommitteesupportstheworkofthemeetingsecretary,setsrentalratesandpolicies,helpsmanagerentalactivities,andhascareoftheMeeting’srecords.Newactivitiesintheseareasin2017includedsupportingthemigrationoftheMeeting’sfinancialrecordstoQuickBooksOnlineandundertakingasustainabilityreviewofourrentalsandrelatedexpenses.Regularworkofthecommitteethisyearincludedupdatingmeetingofficehardwareandsoftware;conductingannualreviewsforthesecretaryandeventfacilitatorandcoordinatingannualreviewsforMeetingemployeessupervisedbyothercommittees;coveringofficefunctionsduringsecretaryvacationtime;servingasbackuptothemeetingsecretaryformeetinghousetoursforpotentialtenants;andissuingnewkeycodestotenantsandtheMeeting.Weareeagertowelcomenewmemberstoourcommittee.WeinviteFriendswhoappreciate“goodorder”inofficefunctionstojoinus!Membership:ThemembersoftheOffice&AdministrationCommitteeduring2017wereDanAharon,JocelynAnthony,GeorgeBenz,DanEvans,StormEvans,AmeyHutchins,ThomasTaylor,andCarlaWhite,withGraceMosesinherroleasrecordingclerkandPhilJonesinhisroleasmeetingsecretaryasexofficiomembersofthecommittee.DanAharonandJocelynleftthecommitteeattheendoftheirtermsinMarch,andGraceleftthecommitteeattheendof2017whenshefinishedherservicetotheMeetingasrecordingclerk.WeweregratefulforDanAharon’sworkonthemeetinghousewirelesssystemandkeylesslocks;Jocelyn’sworkwithPhilonthemeetingcalendar;andGrace’sworkonthemeetingrecordsandinformationdisplayedinthemeetinghouse.CarlaWhiteandAmeyHutchinsco-clerkedthecommittee.Lookingaheadto2018,weanticipateworkingwithothercommitteesontheMeeting’sneedforanewdatabaseformemberandattenderinformation;reconveningthead-hocrecordsretentioncommitteetoupdatetheMeeting’srecordsretentionpolicy;andincreasingsupportforthemeetingsecretaryinhisschedulingandbookkeepingfunctions.Projectsofthecommitteein2017:

• Thecommitteeconvenedanad-hocrecordsretentioncommitteeconsistingofrepresentativesfromOffice&Administration,Care&Counsel,andFinanceCommitteestoweedfinancialandotherrecordsinmeetinghousefilecabinets.

• Stormcompiledmeetingforbusinessminutesfor2013-2016,placedacopyintheMeetingLibrary,andsentacopytoQuaker&SpecialCollectionsatHaverfordCollege.

• Stormdevelopedanewmeetinghouseinformationdisplayincorporatingafloorplan,aweeklycalendar,andsafetyinformationthatwillgoupnexttothekitcheninearly2018.

• ThomasresearchedandpurchasedalicenseforQuickBooksOnlinefortheMeeting’sfinancialaccountsandassistedthemeetingsecretarywiththetransitionfromtheQuickBooksclient.WethankthetreasurerandassistanttreasurerfortransferringtheMeeting’sdataandimplementingthetransition!

• Theco-clerksofthecommitteemettwicewiththeclerksofPropertyCommitteeandFinanceCommitteeandtheMeetingtreasurertostudymeetinghouserentalsandrental-relatedexpensesin2016-2017.ThegroupconcludedthattheMeetingwasnotlosingmoneyonrentalsandthatourrateswereatthelowerendofthelocalspectrumforeventvenues.Asaresult,OfficeCommitteepreparedtoimplementarateincreasein2018.

Office&AdministrationCommitteeSafetyPoliciesandProceduresFebruary2018TheOffice&AdministrationCommitteesupportsthefunctionsofthemeetingoffice,includingcoordinationofrentals.WeattendtosafetyconcernsintheMeetinginthefollowingways:

• MakingsafetyinformationdevelopedbytheSafetyCo-Coordinatorsavailabletotenantsbypostingitinthebuildinganddistributingittotenantsaspartofrentalpaperwork.

• Developingandenforcingbuildingusepoliciesthatprotectthemeetinghouse

andthepeopleinit,suchasprohibitingopenflamesandalcohol.

• Changingkeycodesatleastannuallytolimitthenumberofpeoplewithaccesstothebuildingwhenitisclosed.

• Protectingourhistoricalrecordbyregularlysendingcopiesofourbusiness

meetingminutestothePYMrepositoryatQuaker&SpecialCollectionsatHaverfordCollege.

• Developingandfollowingpoliciesforhandlingcashandcheckdonations

receivedatthemeetinghouse.ThesearetwoadditionalareasinwhichOffice&AdministrationCommitteefeelsitcantakeresponsibilityforMeetingsafetyissuesbutisnotyetfulfillingthatresponsibility:

• CaringforthesafetyofMeetingemployeesbyhavingclearpersonnelpolicies,makingthosepolicieseasilyaccessibletoemployees,andincludingdiscussionsofjobconditionsinannualreviews.

• RaisingawarenessamongMeetingcommitteesofprivacyconcernsin

MeetingpublicationsandontheMeetingwebsite.

SKYSPACE ANNUAL REPORT February, 2018 Our Skyspace committee of dedicated volunteers had a successful year opening the Skyspace to the community and to Friends. We opened to the public 34 times and hosted over 2,000 visitors. Since we opened four years ago, donations from our visitors have supplied $35,900 to our Skyspace endowment account to cover maintenance and approximately that much to the meeting’s general budget.

2017 2016 Lifetime

guests 2,270 1,912 11,200

events 74 75 444

contributions $8,300 $7,500 $35,900

On February 6, almost 100 people came to our mid-winter lecture to hear local painter and photographer Diane Burko describe how flying with James Turrell in the 1970s changed her perspective on her art. She has spent the decades since then painting the land from above—especially glaciers around the world helping chronicle their changing forms. She has worked with climate scientists, shown her work in galleries around the world and spoken widely about art and climate change. This spring we are switching to a more user-friendly registration service. Our regular schedule of openings will resume in early March. We have collected information for a “Gray Book” from Turrell’s studio which includes the SKyspace plans. We continually review how we introduce the Skyspace to our guests both to prepare them For the experience and to explain to visitors the relationship of the Skyspace to the meeting. We don’t want people to go away thinking Quakers worship a hole in the ceiling! We do tell people that they are welcome to our Sunday worship. We strive to be good representatives of Chestnut Hill Friends Meeting to the visitors who come to greet the light. For the committee, Signe Wilkinson

CHFM Library Committee Annual Report February 2018 Over the past year, Library Committee members have focused on keeping the Gathering Room tidy and the collection on the shelves in good order. Some members have continued to add more books into the online catalogue that is available through the meeting’s website, including a shipment gifted by the book review department at Friends Journal. We have also considered several requests for donations to the collection, and accepted them when possible. One very special addition is a book in German which includes a description of our skyspace. Phil Jones arranged for Claudia Vesterby to translate the pages in the book which has the entry about the Turrell installation. While committee members have many ideas for events and activities related to books and our collection specifically, two members (Roger Walmsley and Jocelyn Anthony) have stepped away from their involvement, so we have curbed our appetite for the time being.

Philadelphia Quarterly Meeting Report 02/18/2018

Philadelphia Quarterly Meeting gathered for worship with the Monthly Meeting of Friends of

Philadelphia at the Arch Street Meeting House, and then moved to Friends Center City

Riverfront, on Sunday, 01/28/2018. There we enjoyed potluck lunch; a program on Friends

aging in place under the care of the Riverfront facility (Friends Center City -FCC), Friends in the

City (FitC), and a new program, FitC Plus; followed by the Quarter’s meeting for business.

A proposed budget for 2018-19 was presented. It calls for income of about $17,000, most of

which will be allocated to salary for our coordinator’s salary and space for the coordinator’s

office at Friends Center. Chestnut Hill Monthly Meeting has been asked at least to match its

$2,000 contribution from the past two years, though a small increase (perhaps $200) would be

appreciated. The budget will come back to Quarterly Meeting for approval in April.

Clerk Hollister Knowlton spoke about the State of the Meeting reports re-instituted by

Philadelphia Yearly Meeting. (This was detailed in last month’s Quarterly Meeting report.) She

requested that each monthly meeting’s report come to Quarterly Meeting by 5/15. This will

permit the Quarter to craft and season its own report before sending it, along with the monthly

meeting reports, to the PYM Quaker Life Council.

Hollister also updated the meeting on efforts to define what “under the care of” means for the

institutions we oversee. Delaware Valley Friends School will soon be under the care of the

quarter where it physically resides rather than PQM. We still have responsibility for Historic

Fair Hill Burial Grounds, Friends at Stapeley, and Philadelphia Quaker Voluntary Service; also,

Friends in the City/Friends Center City Riverfront want to be under the care of the Quarter. All

have been asked what mutual responsibilities “under the care of” implies for them.

There was little time to explore outcomes of the January called meeting, progress from the

several minutes on racism from the monthly meetings, and evidence of life in our monthly meetings. Tricia Walmsley reported very briefly on Chestnut Hill’s efforts to support Syrian refugees through the UNHCR’s Lifeline program, and forwarded information about CHFM’s follow-up of our minute on racism to the Quarter’s recording clerk.

The next PQM session will be held on 4/22/2018 at Green Street Monthly Meeting. It was announced that the summer PQM meeting will be hosted by the Ujima Friends Peace Center on 7/22/2018, a week before PYM’s Annual Sessions.

The meeting closed with silent worship.


POLICY FOR ADDRESSING GRAVE IMMINENT THREAT SAFETY CONCERNS

In order to expeditiously evaluate real, perceived or potential threats to the health and safety

of the Chestnut Hill Friends Meeting Community, a small group of individuals will be both the

contact persons and the discernment group to determine short term actions or responses. The

group's discernment will be under the guidance of the Spirit recognizing both the importance of

safety concerns for the meeting community as well as our community’s desire to live a life in

the Spirit which at times is over and against our natural inclinations based on our fears and

acculturation in our current society.

The small group will consist of the meeting clerk, the assistant clerk, clerks of Care and Counsel

Committee and Worship and Ministry Committee, the safety coordinator(s) and a meeting

member with professional knowledge and expertise in psychology and/or medicine, to be

determined by the meeting clerk.

Any concerns brought to this group will be quickly evaluated and the response deemed

necessary, if any, will be communicated to wider circle(s) within the meeting community as

discerned appropriate by this group. This group may refer a threat deemed not to be imminent

or one that is no longer deemed to be imminent to a wider group for further discernment. This

group will determine how to inform the meeting community of the perceived threat and its

outcome, recognizing that such events must not be kept from the meeting as a whole.

The group will necessarily balance confidentiality with forthrightness, respecting our

community's ability to act with love, compassion and forgiveness.

This policy will become part of the body of safety documents posted to the Meeting web page

and reported to Meeting for Business in the Safety Coordinator(s) annual report.

Revised version proposed by the Safety Coordinators Storm Evans and Sarah Sharp

February, 2018

1

Storm Evans

From: cb2n2r via clerks <[email protected]>Sent: Thursday, February 15, 2018 2:46 PMTo: [email protected]; [email protected]: PIHN Hosting in July

Dear Friends, I am writing to remind you of the dates of Chestnut Hill's housing for PIHN families this year. The families will move in on July 1 and move out on July 29. We will be moving furniture and preparing for the move-in on Saturday, June 30; we usually finish by noon. Sometime in the week following the move-out, the upstairs rooms, kitchen, and bathrooms will be cleaned and the furniture will be returned to "normal" on Saturday, August 4, which again is usually finished by noon. Please make sure these dates are in your committee - and the meeting - calendars. I will be in touch with the individual committees, which are most impacted, in the coming months to coordinate activities related to the hosting. The PIHN committee is also planning a forum after meeting on Sunday, June 10, to educate our community and buddy volunteers on the hosting activities and have volunteers sign up for tasks. We expect to hold the forum in the Social Room. Please let me know if you have any questions or concerns. Thank you, Carla White PIHN Committee -- You received this message because you are subscribed to the Google Groups "clerks" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected].

2/4/2018

Chestnut Hill Friends Meeting Schedule for Presentation of Committee Annual Reports

January Worship & Ministry Library Treasurer Quarterly Report

February Recorder Office & Admin Skyspace

March Adult Class Hospitality Nominating (committee appointments)

April Care & Counsel Stewardship Treasurer Quarterly Report

May Tuition Assistance Finance (proposed budget) Safety Coordinator(s)

June First Day School Finance (approval of budget)

July No meeting

August No meeting

September Outreach PIHN Treasurer Annual Report

October Property Treasurer Quarterly Report Philadelphia Quarterly Meeting

November Peace & Social Concerns Landscape Nominating (new Officers)

December No meeting


18 March 2018

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The meeting for business was clerked by Clerk Jeff Perkins. Thirty-two Friends were present. Phil Anthony is holding the meeting in the Light as elder. The meeting began with a period of worship and reading of the Third Query on Spiritual Nurture, Ministry, and Religious Education.

Responses to the queries:

In meeting today there were several messages about education. I am sad that the children were not there to hear the messages and hope that we can tell the children about the messages.

I’m reflecting on the quote, “Religion is the opiate of the masses.” When I think about Quakerism, I hear a variety of messages that are a lot like going to an art gallery, some are abstract while some are realistic. There is a variety of approaches in the way we interact with Friends. I hear ideas that I would never have come up with that are thought provoking, exciting and grateful.

1. Care and Counsel Committee. Committee Clerk Phil Jones presented the second reading of Hedie and Steve Kelly’s application for membership for themselves and associate memberships for their children Samuel and Abraham. The meeting approved the family’s membership application. A welcoming committee consisting of Rebecca and Dan Heider, Marlena Santoyo, and Ann and Phil Jones will be convened by Rebecca Heider.

2. Landscape Committee. Committee clerk Cyane Gresham presented the committee’s plan for planting the slope to the Blossom parking lot (attached). The project will cost approximately $10,000 and is expected to be installed in June. Steve Elkinton prepared a wonderfully detailed plot plan of the plantings and natural areas of the meetings property.

3. Hospitality Committee. Committee co-clerk Martha Rose presented the committee’s annual report (attached).

4. Worship and Ministry Committee. Committee clerk Rebecca Heider presented a proposal (attached) from EQAT for worshiping at PECO. The committee is asking the body of the Meeting to support the efforts by bringing the following minute:

Chestnut Hill Friends Meeting offer our support to the Power Local Green Jobs campaign in part by sending a group from our Meeting to worship at PECO, with prayers focusing on climate change and economic inequality. It is our hope that Spirit-led, worshipful activism will bring us closer to the Divine and bear witness in the world to our values of equality and environmental stewardship. The meeting approved the minute. Committee clerk Rebecca Heider reported that Eileen Flanagan asked Care & Counsel for a clearness committee to meet with her and consider new directions in her work and its relationship to the meeting. The clearness committee discerned that Eileen is clear to seek a minute of religious service from the meeting and drafted potential wording for such a minute to be considered in the future. Rebecca explained that the next step in seeking a minute of religious service from the meeting is for Worship & Ministry to form a clearness committee to consider the proposed minute of religious service for Eileen. A recommendation from that committee would then come to business meeting for


18 March 2018

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discernment as to whether the meeting is clear to take Eileen's religious service under its care. Meeting approved the forming of a clearness committee for discernment on a minute of religious service for Eileen's ministry. Friends further approved waiving the standard practice of bringing the names of their committee back to meeting for worship for business for approval before they begin their work.

5. Adult Class Committee. Committee clerk Joe Byers presented the committee’s annual report (attached).

6. 2017 State of the Meeting Report Care and Counsel Committee clerk Phil Jones presented the state of the meeting report. Friends approved the report to be forwarded to the Quarter and then on to PYM.

7. Nominating Committee. Committee clerk Dan Evans presented the slate of committee members to serve 2018 through 2019. Friends approved the committee membership with modifications.

8. Quarterly Meeting Report. Tricia Walmsley presented the representatives’ report (attached) as well as the Germantown Meeting Statement on the Treaty on the Prohibition of Nuclear Weapons (attached) asking if we wanted to unite with the minute and, if not, were we easy with the Quarter endorsing the minute. Because the minute was not available for the advance packet for business meeting, after hearing the minute aloud, the decision on this minute is being held over to the April business meeting. This still allows time for consideration and approval before the Quarter's April meeting. After some discussion we decided to hold the decision to support the Germantown Meeting minute until the April meeting.

9. Peace and Social Concerns Committee. Linda Rosenwein presented the committee’s request that the Meeting join POWER, an interfaith group working to organize people in southern and eastern PA to work on criminal justice reform, support of public schools, economic diversity, health care, and voter issues. After some discussion we asked Linda to work with Adult RE and the newsletter to get more information to the Meeting. Linda also reminded the meeting that Peace and Social Concerns grants totaling $5,000 are granted each year to organizations. The committee will use the newsletter to explain the process and remind people of the grants from last year. The committee will be bringing the proposed grants to meeting for business in May.

10. Approval of Minutes for February 2018. There was clarification on

a. Item 2, Rachel White’s application for membership was approved.

b. Item 7. There is no new clerk for the Quarter.


11. Announcements.

a. Continuing sessions will be held in Harrisburg next Saturday.


18 March 2018

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b. At Annual Sessions (July 2017), Philadelphia Yearly Meeting (PhYM) decided to move forward with a Multicultural institutional assessment. A group was formed to assist as needed in the assessment process and receive and review the assessment and then present the findings for consideration at the November continuing sessions.. The appointed group has again delayed their report, now to 2018 Annual Sessions. The Undoing Racism Group (URG) of PhYM asked its members to inform others and share their concern with the lack of progress in this important spiritual work of the Yearly Meeting.

c. Annual Reports due in the coming months:

i. April 1. Care & Counsel 2. Stewardship 3. Treasurer Quarterly Report

ii. May 1. Tuition Assistance 2. Finance (proposed budget) 3. Safety Coordinator(s)

12. Closing Worship


NOTIFICATION FROM CHFM LANDSCAPE COMMITTEE OF UPCOMING SLOPE PROJECT Last fall the Landscape Committee began focused work on a plan for the slope between Chestnut Hill Friends Meeting and Blossom (UCP) parking lot. We are pleased now to have a planting plan that will reduce erosion; provide native plant habitat for birds, butterflies and pollinators; grow visual screening from the parking lot; and also provide a changing tapestry of natural beauty. A subcommittee working group talked initially with three designers and then invited Andrew Kirkpatrick of Schuylkill Environmental Education Center to submit a concept plan. Chris Sohnly of Spruce Hollow Design worked with us to refine the plant list; he will act as contractor to obtain materials and labor for installation. The slope will first be stabilized with rolls of biodegradable coconut fiber, creating terraces for additional soil. Plugs of short native flowering plants and grasses will then be planted, along with a selection of native shrubs. Maintenance should be easier after plants are established. The Landscape Slope Subcommittee has done its best to set things up to move forward this spring. If all goes well, the coconut fiber rolls and soil will go in the first or second weekend of April. Two to three weeks later, there will be a planting, hopefully on a weekend in late April when everyone can join in. This can be thought of as 'the Rain Garden planting on terraces!' We appreciate interest and support and invite participation or questions. We continue striving to express Quaker testimonies through stewardship of our environment.

Hospitality Committee Annual Report for 2017 Submitted March 2018

Summary

2017 was very much like 2016. We served lunch on First Sundays of the months in all months except August (vacation) and December (when Christmas breakfast is held on the second Sunday of December). We setup and cleaned up on Blue Moon (fifth Sunday) potlucks, and on Finger Food Sundays (third Sunday, prior to Meeting for Worship for Business). On Easy Even Sundays (second and fourth Sundays) light refreshments were, as in 2016, handled by various committees, one month each, with occasional assistance from Hospitality Committee.

Our greatest challenge at this time is figuring out how to make Finger Food Sunday less stressful for committee members, shorter, and more helpful toward supporting Meeting for Worship for Business.

Our Membership

We currently have 19 members, whose involvement varies based on travel and other constraints. We have requested 2 new members be found. We have committee meetings twice a year, in which we sign up for coordinator duties for the next 6 months.

Ongoing Activities

1. First Sunday Lunch

In 2017, as in most previous years, we provided the food, the setup, and the cleanup, for between 70 and 90 people. Setup starts at approx. 9:30 am. The lunch begins at rise of meeting (approx. 11:40 am) and cleanup ends approx. 1:15-1:30 pm.

Challenges:

1) Set up and take down of Social Room. For a year we have been using signs on tables requesting help with clearing tables and putting away tables and chairs. Sometimes we receive lots of help from non-Hospitality members; sometimes not so much. Sometimes we receive it from aging members of the community who we worry about and wish they wouldn't. Many on the committee also have physical troubles, e.g. lifting chairs above waist level.

2) Indefatigable Appetites. Approximately 6-8 members feel compelled to make 2 or 3 dishes, rather than run out of food. Nevertheless, we sometimes run out of food before the upstairs teachers arrive for lunch. (In the old building, we usually had enough with members providing one dish.)

2. Finger Food Sunday (3rd Sunday prior to Meeting for Worship for Business)

In 2015 we began using small plates, no utensils, for food brought by the entire meeting, as a way of simplifying cleanup and allowing Meeting for Worship for Business to begin on time. We continue this approach.

Challenges:

Although it is announced at meeting and in newsletters, we continue to have 80% of food (or more) contributed by the members of the Hospitality Committee, rather than the entire meeting. While we first supplemented with running for last minute store-bought hoagies, we have more recently put out only what food arrives.

Changes to come:

At the recent semi-annual meeting of the Hospitality Committee, February 24, 2018, consensus arose that many in the meeting have begun to assume the third Sunday Finger Food is a full lunch for all, similar to First Sunday. Many go back and refill the small plates. It may have strayed from its original intent which (we have heard) was to serve lunch to those staying for Meeting For Worship for Business. Also, while it was simplified to Finger Food to enable business meeting to start on time, and allow Hospitality members to get to meeting if they choose, there in actuality has not been as quick a cleanup as we would like, because many linger and do not go to Meeting for Business. We discussed changes such as:

1.) Set up only 4 round tables (had been 6 or more), or, possibly use only rectangular tables for seating, with chairs on the periphery. This might help distinguish it visually from First Sunday lunch.

2.) Rename the event to stress its connection to Meeting for Business, such as, "Light Bites Before Business".

3.) In announcements, mention it is lunch for those staying for Business Meeting, though all are welcome.

We will continue to consider and fine tune these changes. Input from outside the committee is also welcome.

3. Easy Evens (2nd and 4th Sundays)

In 2015 we began assigning coffee and light refreshments to the other meeting committees, with each committee taking one month (hence 2 Sundays) per year. We are extremely grateful for this opportunity to not be on duty every Sunday. We have urged the committees to keep this simple, such as bagels/cream cheese, and one or two sweet breads or similar. We believe this is working fairly well.

4. Blue Moon Potluck (5th Sundays)

In 2017, Blue Moon Potlucks were very well attended (70-90) and were generously contributed to by the meeting members and attenders.

Challenges:

The physical challenges of the setup and take down of the Social Room furniture, as explained above, still exist, as they do for 3rd Sundays as well.

5. Christmas Breakfast

Christmas Breakfast 2017 was a rip roaring success, largely due to the fact that John Bieneck created a large drawing mural which children were invited to color in with markers. Several parents commented this was one of the best events in their children's experiences at the meeting. John has continued to create drawings since, for the

children. The exact details of the size/frequency/hanging of new seasonal drawings is under development.

Final Words

We are happy we can be of service to the CHFM community, and are in a fairly status quo place right now. The challenges we face, such as longer/heavier setups, longer/heavier cleanups, greater amounts of food required, sometimes seem tiring. However, it seems important to continue to do this for the jovial interactions that occur when sharing food and drink, and for the welcome it asserts, particularly to newcomers and to children.

Martha Rose & Al Vernacchio, co-clerks

MeetingforWorshipatPECOContext:RightnowourlocalutilityPECOonlyprocures0.25%ofitselectricityfromsolar,keepingourregiontiedtofossilfuelsandmissingawonderfulopportunityforlocaleconomicdevelopment.ThePowerLocalGreenJobscampaignispressuringPECOtomoveto20%localsolarby2025andtodoitinawaythatprioritizesjobcreationandaccesstosolarownershipforourregion’spoorestneighborhoods.ThecampaignisledbyEarthQuakerActionTeam(EQAT)inpartnershipwithPhiladelphiansOrganizedtoWitnessEmpowerandRebuild(POWER).ChestnutHillMonthlyMeetinghaslonggivencontributionstoEQATfromPeaceandSocialConcernsfunds.TherearealsoasignificantnumberofmeetingmemberswhodonatetoEQAT,andseveralwhohaveattendedEQATactions.EileenFlanagan,EQAT’sboardclerk,hasgivenpresentationstothemeetingaboutEQAT’swork,aswellasannouncementsaftermeetingandinthenewsletter.Proposal:EQATinvitesChestnutHillMonthlyMeetingtosupportthePowerLocalGreenJobscampaignbysendingagroupfromthemeetingtoworshipatPECOheadquartersat23rdandMarketonaweekdayofthemeeting’schoosing.ThiswouldbeQuakerworshipwithprayersfocusingonclimatechange,economicinequality,andourhopethatPECOwilltakeleadershipontheseissues.Whileagroupofmeetingmemberscoulddothiswithoutthesupportofthefullmeeting,itwouldfeelparticularlymeaningfulifthebodycansupportthisactionwithaminute.Nosignsorpropsarerequestedfromthemeeting.EQATwillprovidewhatevertrainingWorshipandMinistryfeelswouldbehelpful,aswellasafewEQATleaderstoactasguidesandsecurityliaisononthedayoftheaction.EQATwillbemakingsimilarrequestsofothercongregationsinthearea,thoughChestnutHillMeetingisoneofthefirsttobeasked.AnticipatedQuestionsIsthereanyriskofourbeingarrested? No.Ifsecurityasksustoleave,wewillleave.IsthereanyriskofourbeinglockedoutofPECO’slobby? Yes.IfPECOdoesnotletusin,wewillworshipoutsidethebuilding.Howlongwilltheworshipbe? That’suptothegroup,mostlikelybetween20minutesto45.Ifweare lockedoutinthecold,theSpiritmightbesatisfiedwithashortmeeting.Whatwillthisaccomplish? Well,there’snotellingwhatprayerwilldo,thoughweseethisaspartofan ongoingstrategy.SimilarmeetingsforworshipwerepartofEQAT’s successfulcampaigntogetPNCtostopfinancingmountaintopremovalcoal mining.

Context:EileenFlanaganaskedCare&Counselforaclearnesscommitteetomeetwithherandconsidernewdirectionsinherworkanditsrelationshiptothemeeting.JoeByers,GinnyChristensen,HeatherGray,andAmeyHutchinsmetwithEileenonMarch9,2018.ThecommitteefeltthatEileenwascleartobegintheprocessofseekingaminuteofreligiousservicefromthemeeting.Theclearnesscommitteeisnotrequestingapprovaloftheminuteofreligiousservicebutrequestingthemeetingtotakethenextstepinconsideringthatminute.

ProposedMinuteforApprovalatMarchMeetingforBusiness:FriendsapprovetheformationbyWorship&MinistryofaclearnesscommitteetoconsidertheproposedminuteofreligiousserviceforEileenFlanagan(seebelow)andtotestthemeeting’sclearnesstotakeEileen’sministryunderitscare.Theclearnesscommitteewillreportbacktomeetingforbusinessandrequestthemeeting’sapprovalfortheminuteofreligiousserviceifwayseemscleartodoso.

ProposedMinuteofReligiousServiceforEileenFlanagan:ChestnutHillFriendsMeetingrecognizesthatourlongtimemember,EileenFlanagan,hasbeencalledbytheSpiritintoapropheticministryofhealinghumanity’sseparationfromtheearth,eachother,andtheDivine.Herministryincludeswriting,teaching,publicspeaking,andtravel.Groundedinhercommitmenttofollowdivineguidanceandtestedbyherfaithfulpublicactionforenvironmentaljustice,herministryisanexpressionofthepropheticQuakertraditionofchallengingthosesystemsandpracticesthatkeepusfromlivinginrightrelationshipwithCreationandeachother.Wehavereceivedtheblessingofherministryinourowncommunity.Wesupporthercalltopublicministry,withprayer;byprovidingacommitteeforsupportandaccountability;andbyreceivingdonationsandgrantstoChestnutHillMeetingtobereleasedtoEileenforthecostsofthiswork.Eileenandhercommitteewillreportannually.Attheendofthethirdyearthemeetingwillrevisititscommitmenttosupportthisministry.WecommendEileentoall,inthehopethatshewillbekindlyreceivedwhereversheserves.

ADULT CLASS COMMITTEE ANNUAL REPORT

March 18, 2017

The Adult Class Committee provides the meeting with learning events from September through June each year.

This Year by the Numbers …

Number of events presented 24Overall number of participants in events Approaching 400Most popular single learning event 48 participants Average size of participant group: 15-20Names on our e-mail invite list: 100 and countingCHFM community members who presented 14Outside guests who presented 13

Inside the Committee • The distinction between classes and forums has softened this year. We’ve come to think

more in terms of “learning events” instead—whether the learning be inwardly or outwardly focused. Most events continue to be offered at 9 A.M. on Sunday mornings—but other times and days can also serve.

• We have worked diligently this year to share the work of the committee among our members more fully so that all of us have an opportunity to make significant contributions. With all our members bringing an experience of full participation in the work, it is hoped that the task of calling a new committee clerk this spring may be simplified. We ask the meeting to hold us in the light as we discern our way forward.

• Where do our ideas come from? Many places: from Friends suggesting issues the meeting is grappling with, from current events, from people who volunteer to present, etc.

• How do we work to create programming? Sometimes we choose a theme for a month, sometimes committee members pair up to develop presentations, etc.

• The committee met 4 times this year: 3 planning meetings (1 for each of our program trimesters), plus 1 yearly retreat.

• The committee affirms and subscribes to the overall safety policy of the meeting. Our event hosts additionally have a special care for the safety of our guest presenters and any guest participants who may occasionally join us.

Thank-You • Big shout out to Marlena Santoyo and Signe Wilkinson, great friends of the committee, for

co-producing some of our events this year. • Acknowledgments to committee member Patrick Jamieson and his son Finn for providing

crucial AV technical support to our presenters.

Sample Feedback • “The CHFM adult class offerings that you've been organizing are nothing less than fabulous.

I've been watching and marveling. SUCH a valuable addition to the life of our meeting! Many thanks for this wonderful work.”

• “The whole meeting is thriving in many ways because of the work of all of you on the committee.”

• “This is so thoughtful and impressive; thank you for all the wonderful work you do for the meeting.”

• “Such a good program you have organized!” • “I enjoy receiving your program announcements. Your curriculum and programs are quite

remarkable.”

Complete List of Learning Events This Year

Date(s) Title Presenter(s)

March 26 God Loves the Stranger: Stories, Poems & Prayers Rabbi Sheila Peltz Weinberg

April 2/9/30 Encountering Islam: Exploring the Holy Qur’an Imams Muhammad Abdul-Aleem and Salaam Muhsin

May 7 Taizé Chanting Loretta Lucy Miller

May 15 Peace-Building in the Americas: A Conversation Visiting Friend Mónica Maher

June 4 Faith and Practice Visiting Friend Howard Cell

June 11 Lessons in Forgiveness from “Angels in America” Bill diCanzio

June 11 Philadelphia Interfaith Hospitality Network PIHN Committee

June 25 Friends Committee on National Legislation: A Conversation Visiting Friend Emily Temple

September 10 Religious Influence on Art of the Middle East Rachel Eschenbach and Diane Dunning

September 24 The UN "Lifeline" Program: Helping Struggling Refugees Survive Visiting Friend Carol Shearon

October 1 Ujima Friends Peace Center Visiting Friend Dr. Ayesha Imani

October 25 “Remember the Ladies: Celebrating Those Who Fought for Freedom at the Ballot Box” Angela P. Dodson

October 29 “Dreams and Nightmares: Sueños y Pesadillas” Liliana Velásquez

November 5 Sharing Our Spiritual Journeys: Talking About Things That Matter Ellen Deacon and Jeff Perkins

November 12 “Our Life Is Love” Visiting Friend Marcelle Martin

December 3 Paying Attention Spiritually ... Lessons from Travel to India and Nepal Sarah Sharp

December 17 Monteverdi’s Vespers of 1610 Dylan Steinberg

January 7 Centering Down: A Grab Bag of User-Friendly Tools Katy Hawkins, Ph.D.

January 14 Friends Do What?! Susan Lee Barton

February 4 Systemic Racism Jean Warrington, Peter Warrington, and Visiting Friend Dr. Ayesha Imani

March 4 Enjoyable Conversation About End-of-Life Issues Betsy Wallace and Sarah Whitman

March 11 The Quaker Sanctuary Tradition Visiting Friend Linda Rabbin

—Submitted by Joe Byers, Committee Clerk, March 18, 2018

Chestnut Hill Friends Meeting State of the Meeting Report, 2017

Since our last State of the Meeting Report in 2011, Chestnut Hill Meeting has undergone tremendous change and growth. In 2013 we held our first meeting for worship in our new meetinghouse. The new meetinghouse has ushered in a new era for us, bringing both joys and challenges.

Community With a larger, more accessible space, our attendance has grown to about 80 regular attenders per week. We have been blessed to have had several families and individuals requesting membership each year, so that our membership has remained steady at around 200, even as we have lost about 60 members in the past decade due to death, transfer, resignation and release. We feel especially grateful that our new members and attenders include people of color and families with children, making us a younger and more diverse community than we were in prior decades. Our discernment about the membership process is ongoing, with specific considerations about how long someone should have attended before requesting membership and how to handle membership requests from individuals with mental health challenges. In a joint committee meeting of Care & Counsel and Worship & Ministry, we discerned that preparing our attenders for membership is a long-term process that begins with their first visit. Our challenge is to find ways to encourage their active involvement in our community, instruct them in our Quaker practices, and nurture their spiritual growth. In recent years our after-meeting hospitality offerings have increased, with refreshments now offered almost every week. Having more opportunities to make connections among ourselves and with newcomers makes us a stronger, closer community. It also places a greater burden on our Hospitality Committee, and over time we have found ways to make this more efficient, for example in rotating responsibility among committees and serving simpler refreshments when we can. With more visitors and rentals, we have worked to address safety issues at the meetinghouse under the direction of two new Safety Coordinators. They are guiding committees in examining all aspects of our Meeting life from the perspective of safety, including physical safety (e.g., fire evacuation procedures), child safety, the safety of renters in our building, and the safety of Meeting employees and volunteers. This safety effort was in part prompted by some instances of worrisome behavior by individuals with evident mental health issues. The counsel of meeting

2/28/2018 DRAFT State of the Meeting Report Page 1

members who are mental health professionals has been important in guiding our search for appropriate responses. One outcome was the scheduling of a Mental Health First Aid training offered as a Saturday workshop; some 25 people from our Meeting and at least one other monthly meeting attended. Our work on safety guidelines is ongoing, as is our discernment in how to balance our commitment to inclusivity with our responsibility to keep our community safe.

Worship With a diverse and constantly shifting population, our Meeting’s spiritual condition is difficult to describe; we are not homogeneous. While we have many long-time, well seasoned members and attenders, we also have a constant stream of people new to Quakerism. Many in both categories would probably accept the label of “seeker,” indicating that their beliefs and spiritual practices are open to new sources of inspiration and that they are actively working to deepen their spiritual lives. There is a vibrancy of seeking here among newcomers who are drawn to the Meeting because it offers an experience of quiet and an opportunity for centering amid all of the outside bombardment of noise. An influx of new people has affected our worship experience. Our meetings for worship tend to be quite vocal, often with 6 to 8 messages, and we sometimes have less grounded ministry, drawing too heavily on personal stories or current events. This problem is compounded when new attenders hear ungrounded ministry and take this as a model for what vocal ministry should be. We attempt to address this by offering many opportunities for members and attenders to learn more about Quaker history and practices, including: offering new members a Special Friend for their first year of membership; organizing spiritual friendship groups; and hosting Seekers’ meetings several times a year. We sometimes use eldering to address concerns about vocal ministry, but we believe this practice should be Spirit led and deeply grounded, consisting in large part of listening, compassion, and building trust. In our meetings for worship with attention to business we try to balance the need for effective decision-making with opportunities for grounded discernment. We are always considering ways to increase attendance at these meetings, as only a small group (20% to 30% of those coming to worship) currently participate in our decision-making. In past few years we have benefitted from the practice of assigning at least one elder to hold our proceedings in the Light.

Education We believe that one of our key responsibilities is to nurture and support the spiritual journeys of the children in our Meeting, instilling in them the principles of our Quaker faith as well as the capability and responsibility to act on principles in their lives. Our hardworking Religious Education Committee runs First Day School for 50+ enrolled children, with anywhere from 20 to 40 attending each week. Several families have been attracted to Chestnut Hill Meeting because of our vibrant FDS program, and some even travel a significant distance to get here.


Family Meetings for Worship, held several times a year, are a valuable opportunity for intergenerational connection. One challenge is that a dedicated group of RE committee members has been worn out by the demands on their time and energy without the support they need from the Meeting at large in terms of volunteers and new committee members. We are also concerned about the spiritual wellbeing of our RE Committee because they consistently miss most or all of worship due to their teaching responsibilities. A recently-hired FDS coordinator should give some relief to the committee and make our FDS more sustainable. Our Adult Class, typically offered twice a month before worship, is another tool we have to deepen the spiritual foundation of our meeting. The Adult Class has grown larger and more active over the past few years, with an average of 20 attendees at each class; on occasion attendance has exceeded the capacity of the room (about 25). A wide variety of class offerings are intended to educate our community about Quakerism as well as other faith traditions and to explore topics of current interest. We offered a series of classes on the fundamentals of Quakerism, as well as on prayer, vocal ministry, queries, and the Yearly Meeting’s new draft Faith and Practice. Members shared accounts of their own ministry in the world. Another series helped members better understand Islam and connect with a local mosque.

Our Witness to the World We are troubled by the state of the world and challenged to find ways to bear witness to violence and injustice. As part of our commitment to peace and equality, we are called to engage in a variety of actions to work toward a better world. We lift up and support many individual ministries, prominent among them Earth Quaker Action Team and Historic Fair Hill. Our Peace and Social Concerns Committee offers $5,000 a year in grants to organizations nominated by our members. We also support several ministries of the Meeting. For the month of July we host homeless families through the Philadelphia Interfaith Hospitality Network and we support this organization in other ways throughout the year. A new Meeting ministry has been the emergence of a Refugee Support Working Group, which has raised more than $7,000 for Lifeline, a program run by the United Nations High Commission on Refugees to provide cash assistance to Syrian refugees living in Jordan. As part of our commitment to equality, we are led to work against systemic racism in our society as well as within ourselves. In 2017 we co-sponsored a class on Mindfulness and White Privilege. Our Worship and Ministry Committee chose the question of white privilege and its effect on our spiritual journeys as the topic for our annual retreat. Our Meeting spent several months in discernment around a minute on racism, approved in November 2017. In crafting this minute, we worked together to find a balance between acknowledging our past failings and pledging our commitment to future action. Following this process, committees and individuals in our community are discerning how we are called to carry out the challenging work of exposing and redressing racism within our Meeting and in the world beyond.


When we built this meetinghouse, it was our hope that it would be a community resource as part of our ministry of outreach, and in many ways that desire has been fulfilled. On a given week, in addition to our Meeting’s own events, our meetinghouse is the site of Alcoholics Anonymous and Narcotic Anonymous meetings, classes offered by Mount Airy Learning Tree, concerts, weddings, and baby showers. We are the home of member Katy Hawkins’s Shiné yoga program, with classes four days a week. Twice a year we serve as a polling place. We are pleased to be able to offer a welcoming, accessible venue to so many in our community, and we see this as part of our ministries of hospitality and outreach. We continue to learn about our leadings as individuals and as a community and our capacity to love and act in the world, as well as our limitations.

Physical Space We are still adapting our building and its grounds to our needs as a community. Our Property Committee has worked hard to learn about and maintain our new space, as well as to address unexpected issues such as roof damage and plumbing repairs. With larger outdoor space, our Landscape Committee has been challenged to plant and maintain landscaping that is both functional and attractive, including gardens of native plants in stormwater swales. We built an outdoor playspace for our children with help from a design class at a local Friends school. In 2017 we installed solar paneling on the roof to reduce our environmental impact. Our Skyspace light installation, Greet the Light, designed by Quaker artist James Turrell, has been experienced by more than 11,000 visitors since we opened it to the public in October 2013. The contemplative nature of the experience has affinity to our Quaker worship, and some of those who first visited to see it returned later to worship with us. At the same time, the additional work of hosting and maintaining this artwork has brought us new tasks and considerations as a community. The newly formed Skyspace Committee schedules, advertises, maintains, and hosts Greet the Light.

Financial Health Our budget and financial situation has changed along with the growth of our community and our move into the new meetinghouse. The Meeting undertook a coordinated capital campaign to raise the funds for the meetinghouse and the Turrell Skyspace, reaching out to the Meeting community and the wider world. As the fundraising and building stages came to a close, we had more energy to devote to other priorities; some committees were dissolved and others created to address our changing needs. One of these new committees, the Stewardship Committee, ensures long-term capital reserves to enable us to meet future needs, including preserving the Turrell Skyspace.


Chestnut Hill Meeting does not have an unrestricted endowment, so the operating expenses of the Meeting are mostly met through donations from members and attenders. Donations have increased from across our community, and we receive additional income through an active meetinghouse rental program, primarily to local religious and non-profit groups. This income covers the day-to-day expenses of running the Meeting as well as covenants and grants programs. We offer grants to various nonprofits through our Peace and Social Concerns Committee, and our Finance Committee oversees the distribution of funds to the various Quaker organizations that we have committed to support. Through growth in all of these areas, our budget has almost doubled since the last report, allowing us to support a rich and active Meeting life. Our overall financial situation is healthy as the Meeting has run balanced budgets every year since moving into the new meetinghouse, improved its balance sheet by paying down part of our mortgage, and set aside funds for the future needs of the Skyspace. We are grateful to have had this opportunity to assess our strengths and challenges as a community. We are blessed in the foundation of Quaker tradition and institutions as well as in the renewal we gain from the constant inflow of new energy and ideas. All of these bring us closer to each other and to the Divine.


Nominating Committee Report Legend: Not Continuing Submitted: 3/18/18 New Members Page 1 of 3 † (One Year Appointment)

Nominating Committee Report: Committees of Chestnut Hill Friends Meeting

The Nominating Committee is pleased to nominate the committee members shown in the third column for terms ending 3/31/2020. (The continuing members of committees are shown in the second column for informational purposes.)

This chart below does not include officers who are members of committees “ex officio.” See list following the chart.

Committee Continuing Terms (Ending 3/31/2019)

Appointments (Terms Ending 3/31/2020)

Adult Class Sarah Whitman Irene McHenry Randy Granger

Heather Gray Anne Hawkins Phil Moore Nancy Stedman

Care & Counsel Mickey Abraham Joe Byers Phil Jones Miyo Moriuchi Nan Thompson

Jude Brandt Peter Warrington

Finance* Storm Evans Craig San Pietro Dylan Steinberg Erica Warshawer

Chuck Bragitikos Christopher Strom Peter Warrington

Hospitality Nancy Brockway Linda Clark Ann Jones Betsy Wallace Peter Warrington

Sunil Acharya John Bieniek Monika Brandmair Jennifer Chernak Nancy Cox Pauline Doyle Diane Fiske Ken Martin Alison Marzuoli Loretta Lucy Miller Martha Rose Al Vernacchio Liz Williams




Landscape Diane Dunning Diane Fiske Cyane Gresham Ann Jones Nancy Stedman Beth Zelasky

Miriam Fisher Andrew Freifeld Roger Walmsley

Office & Administration*

Dan Evans Amey Hutchins† Thomas Taylor

George Benz Carla White

Outreach Marlena Santoyo Jean Warrington

Bill DiCanzio Pauline Doyle Heather Gray Michelle Martin Donna Pucci Barbara Sherf Nan Thompson

Peace & Social Concerns

Zach Duncan-Tessmer Marlena Santoyo

Betty Hartzell Linda Rosenwein Bob Rosenwein Kerri Strom Jean Warrington Kay Wood

PIHN John Florence Carla White Signe Wilkinson

Evangeline Bragatikos Barbara Buonocore Toni Bushnell Jan Collins Nancy Cox Tricia Walmsley

Property & House Lisa DiGiacomo Storm Evans Michael Quirk

George Benz Dan Evans Cyane Gresham Lynn Mather Bob Reynolds Chris Singler

Religious Education Diane Dunning Tricia Walmsley Jean Warrington

Crystal Bianchi Meg Mitchell Andrew Freifeld Jon Landau John Roberts




Skyspace Phil Jones Vera Krymskaya Martha Rose George Benz Bob Reynolds

Signe Wilkinson Heidi Heller Alison Marzuoli Bill McCall Betsy Robertson Jessika Remolona

Stewardship Nikka Beaugard Diane Fiske

Mary Day Kent Jon Landau Bill McCall Christopher Strom Signe Wilkinson

Worship & Ministry Lilly Basgall Steve Elkinton† Rebecca Heider Craig San Pietro

Ellen Deacon Katy Hawkins Loretta Lucy Miller Janaki Spickard-Keeler

Committees/Positions Without Fixed Terms.

Burial John Roberts Shannon Roberts

Library Esther Gilbert Ken McEwan Mira McEwan Meg Mitchell Sarah Sharp

Tuition Assistance Betty Hartzell

Quarterly Meeting Phil Anthony Roger Walmsley Tricia Walmsley

FCNL Liason TBD

Safety Coordinators Storm Evans Sarah Sharp

* Ex Officio Memberships:

Finance Committee: Treasurer and Assistant Treasurer Office & Admin. Committee: Recording Clerk, Recorder, Meeting Secretary

Respectfully submitted: Dan Evans, Meg Mitchell, Sarah Sharp, Liz Williams


Philadelphia Quarterly Meeting representatives met at Friends Center and by conference call on Tuesday evening, 3/13/2018.

The next Quarterly Meeting session will be held at Green Street MM on First-day, 4/22/2018. The program, which will follow worship and potluck lunch, will be a workshop entitled “Spiritual Deepening and Healing”, presented by Green Street’s Valerie Anderson and Tracey Smith. Details of the schedule are still in progress.

An item for the business agenda will be a minute of concern on nuclear arms brought forward from Germantown MM (attached). Germantown lifts up a treaty on prohibition of nuclear weapons approved by the United Nations General Assembly last summer, which no nuclear power supported. It calls on the United States and all other nations to sign and ratify the treaty, and asks other Friends’ groups to “walk with us as we seek all nonviolent methods for achieving the worldwide abolition of nuclear weapons and a more peaceful world.” Germantown MM requests that other monthly meetings and the Quarter unite with the minute.

One step in walking with Germantown MM, it was suggested, might be participation in the fifteenth annual Philadelphia Interfaith Walk for Peace and Reconciliation on First-day, 4/29.It will start at the Arch Street Meetinghouse and proceed to the Al Aqsa Mosque. Signs supporting nuclear disarmament might be carried by some members of the Quaker contingent; it will be explored whether the walk’s organizers find that consistent with this year’s theme, “Recognizing the One in All of Us”. Friends in the Quarter are urged to take part in the walk.

Work continues to define what “under the care of” means for Friends’ organizations. A member of the board of directors of one institution in Philadelphia Quarter suggested that it may be different for our various organizations. Two organizations have responded that the Quarter contribution of $500 annually is not necessary. It is expected that the topic will be explored further at the April business meeting.

With the Quarter representatives’ group serving as a Quarter nominating committee, it is hoped that nominations for a rising clerk, a recording clerk, and an assistant treasurer will be brought forward in April. It was also agreed that the current clerk would continue for an additional year as “mentoring clerk” to her or his successor. Names have been suggested for rising clerk and assistant treasurer. The Quarter is still looking for someone willing to serve as recording clerk.


Germantown Meeting Statement on the Treaty on the Prohibition of Nuclear Weapons

January 14, 2018

On July 7, 2017, the United Nations General Assembly, by a vote of 122 to 1, approved a Treaty on the Prohibition of Nuclear Weapons. The comprehensive scope of this treaty is heartening and unprecedented. But the obstacles to the treaty?s full implementation are enormous. No country with nuclear weapons supported the treaty. The United States and other nuclear powers have been hostile to it as they maintain the dangerous logic of nuclear deterrence and the possibility of nuclear devastation. This important UN action has received too little publicity. It is clear that the treaty needs to be widely publicized in this country and throughout the world.

Germantown Monthly Meeting of the Religious Society of Friends strongly supports the Treaty on the Prohibition of Nuclear Weapons. We applaud the initiative of Multnomah (OR) Friends Meeting in alerting Friends to the importance of this international instrument. We are guided on this issue by the Quaker Peace Testimony, which calls on us to live in the virtue of that life that takes away the occasion of all wars. We affirm the longstanding work of Friends and others in calling for the abolition of nuclear weapons, which, like chemical and biological weapons, deserve to be singled out for their particularly horrifying nature. We strongly support the United Nations Treaty on the Prohibition of Nuclear Weapons and call upon the United States and all nations to sign and ratify it. We ask others to walk with us as we seek all nonviolent methods for achieving the worldwide abolition of nuclear weapons and a more peaceful world.


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The meeting for business was clerked by Clerk Jeff Perkins. Twenty-six Friends were present. Sarah Sharp is holding the meeting in the Light as elder. The meeting began with a period of worship and reading of the Fourth Query on Care for One Another.

Responses to the queries:

Reflecting on how important it is to interact with young people as young adults and share our respect for their feelings, thoughts and opinions. I am hoping to do more of that.

1. Care and Counsel Committee. Committee member Miyo Moriuchi presented what was described as the second reading on Betsy Robertson’s application for membership. The Meeting approved, with joy, Besty’s application for membership. However, some Friends questioned whether this was the first or second reading. Upon review it was determined that it was indeed the first reading. After a period of silent worship, the Meeting was in unity to move forward with the approval of Betsy Robertson’s application for membership based on the first reading.

Janaki Spickard-Keeler has applied for transfer of membership from Adelphi Monthly Meeting. Care and Counsel requests that a clearness committee consisting of Joe Byers, Mickey Abraham and Phil Anthony, be approved. The clearness committee was approved.

Miyo briefly reviewed the Care and Counsel’s annual report (attached). Jeff noted that the committee discusses issues of racism at each of its meetings and encourages each committee to also consider doing so. He also pointed out that no loans were made from the Needy Friends Fund and said it is important that everyone know that the fund is available if needed.

2. Stewardship Committee. Committee clerk Jon Landau presented the committee’s annual report (attached). There was discussion about the acceptance of donor restricted gifts that resulted in the request that Finance Committee clear up misunderstandings.

3. Treasurer’s Quarterly Report. Peter Warrington presented the report (attached) and pointed out that we are in better financial condition than we were last year.

4. Nominating Committee. Committee clerk Dan Evans presented a supplemental report (attached) and asked for approval of Peter Borowiec as member of Skyspace Committee. The March report included Peter on Landscape Committee in error. Peter’s membership on the Skyspace Committee was approved.

Dan also asked for approval of Mary Day Kent as FCNL Liaison. After some discussion around the role of this position and whether it should be filled from the membership of Peace and Social Concerns Committee, it was decided that Mary Day would be appointed as interim FCNL Liaison. Further, she and Peace & Social Concerns Committee would report to Meeting for Business in May as to whether she would be the appointed FCNL Liaison for the full term.

5. Worship & Ministry Committee. Committee clerk Rebecca Heider presented a proposal (attached) for a minute of action to support the Meeting’s activities and action to


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bring to life the intent of the Minute on Racism approved in November 2017. An ad hoc naming committee of Carla White, convenor, Sarah Whitman, and Ellen Deacon were approved to work with members and attenders to develop a committee to help the Meeting educate itself and engage on issues of racism consistent with the spirit of the Minute on Racism.

6. Rebecca reported W&M is supporting a meeting for worship for singing to be held on third Sundays from 9:30-10:15 in the worship room with the accompaniment of an electronic keyboard. This will take the place of the hymn singing around the piano, in the social room, with the hope that holding it in the worship room will allow for a more grounded and worshipful experience. The Gathering Room will be reserved during this time for those who want to begin quiet worship earlier than 10:15. This will begin as a trial with the group and Worship & Ministry evaluating the experience and Rebecca said the committee welcomes the Meeting’s feedback.

7. Quarterly Meeting Representatives.

Phil Anthony, Meeting Quarter Representative, brought the Germantown Meeting statement on the treaty on the Prohibition of Nuclear Weapons (attached). Jeff noted that this had been read at the last business meeting and that Friends were generally in agreement with it at that time, but it was held over for seasoning. He asked whether Friends were ready to affirm the statement and communication of that affirmation to the Quarter. The meeting affirmed the statement and asked that it be passed on to the Quarter.

Phil also brought the minute from Philadelphia Monthly meeting in opposition to mass incarceration (attached). During discussion, it was noted that the Meeting is already considering a relationship with POWER and that an adult class has been scheduled for a presentation from this group. After further discussion, the meeting asked that the newly formed ad hoc committee on racism consider how the minute might relate to work that committee wishes to pursue. It was suggested that the Quarterly Meeting Representatives work to inform the meeting about the opportunity for interested Friends at Chestnut Hill Meeting to work with cash bail by including the minute and call for action on this item in the newsletter.

8. Approval of Minutes for March 2018. There was clarification on

a. Item 4, Eileen Flanagan’s clearness committee. The approved minute was revised to state: Meeting approved the forming of a clearness committee for discernment on a minute of religious service for Eileen's ministry. Friends further approved waiving the standard practice of bringing the names of their committee back to meeting for worship for business for approval before they begin their work.


9. Announcements.

a. Skyspace Committee Supplement to Annual Report (attached).

b. Annual Reports due in May:


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i. Tuition Assistance ii. Finance (proposed budget)

iii. Safety Coordinator(s)

c. Quarterly Meeting will be at Green Street at 10:30 am on Sunday April 22.

d. Worshipful action at PECO’s headquarters in Philadelphia will be on May 21.

e. .The clerk of PYM resigned suddenly because of health issues so an ad hoc committee of the three alternate clerks are performing the tasks. Nominating committee is looking for a clerk. Please be in touch with Ellen Deacon if you have an interest or know of someone who might serve.

f. Peace & Social Concerns granting process closes April 29.

10. Closing Worship


Addendum to Skyspace Annual Report February 2018 Safety Concerns The Skyspace from its start has had a written manual kept in the control room with instructions on safety. If there is any major problem (fire, sudden illness,etc.), we tell hosts to immediately call 9-1-1. We have other contact information for hosts in case of less dire problems like the roof or computer malfunction. Beyond that, when we welcome guests, we instruct them simply on how to arrange themselves so as not to disturb others, ask them to turn off their cell phones and point out the six possible exit doors in case they feel that they must leave during the program. We have discussed protocols for escorting handicapped viewers in to a comfortable spot and how to kindly ask people to stop taking cell phone pictures. In the evening we always try to have two hosts so one can be in the worship room and one in the foyer to help latecomers and to make sure no one comes in who doesn't have business in the meetinghouse. Fortunately, we have had no major incidents and only a handful of minor problems. April 15, 2018

For Consideration by member meetings of Philadelphia Quarter on April 22, 2018

Germantown Meeting Statement on the Treaty on the Prohibition of Nuclear Weapons

From its Peace and Concerns CommitteeApproved, January 14, 2018

On July 7, 2017, the United Nations General Assembly, by a vote of 122 to 1,approved a Treaty on the Prohibition of Nuclear Weapons. The comprehensive scope of this treaty is heartening and unprecedented. But the obstacles to the treaty’s full implementation are enormous. No country with nuclear weapons supported the treaty. The United States and other nuclear powers have been hostile to it as they maintain the dangerous logic of nuclear deterrence and the possibility of nuclear devastation. This important UN action has received too little publicity. It is clear that the treaty needs to be widely publicized in this country and throughout the world.

Germantown Monthly Meeting of the Religious Society of Friends strongly supports the Treaty on the Prohibition of Nuclear Weapons. We applaud the initiative of Multnomah (OR) Friends Meeting in alerting Friends to the importance of this international instrument. We are guided on this issue by the Quaker Peace Testimony, which calls on us to live in the virtue of that life that takes away the occasion of all wars. We affirm the longstanding work of Friends and others in calling for the abolition of nuclear weapons, which, like chemical and biological weapons, deserve to be singled out for their particularly horrifying nature. We strongly support the United Nations Treaty on the Prohibition of Nuclear Weapons and call upon the United States and all nations to sign and ratify it. We ask others to walk with us as we seek all nonviolent methods for achieving the worldwide abolition of nuclear weapons and a more peaceful world.

Note to PQM Member Meetings, this Minute of Concern was brought to the March 13, 2018

Representatives Planning Meeting. Representatives were asked if there were specific requests of PQM

Member Meetings: The following request was added for its presentation to the Philadelphia Quarter

business meeting on April 22, 2018:

Member Meetings of Philadelphia Quarter are asked to:

1. “Walk with members of Germantown MM as they seek all nonviolent methods for achieving the wordwide abolition of nuclear weapons and a more peaceful world.”

2. Participate in the April 29 Philadelphia Interfaith Walk for Peace, details below:

Fifteenth Annual Philadelphia Interfaith Walk for Peace and Reconciliation will take place on Sunday, April 29, from 2 to 5 PM, with Monthly Meeting of Friends of Philadelphia at Arch Street serving as the first stop (the first time a Friends meeting has ever been one of the stops onthe walk!), followed by Society Hill Synagogue and Al Aqsa Islamic Center Mosque.

For consideration by member meetings of Philadelphia Quarterly Meeting:April 22, 2018

Central Philadelphia Monthly Meeting Minute on Mass IncarcerationApproved, May 14, 2017

Context:

At our December 2016 morning meeting for business, John Gallery invited us to consider addressing mass incarceration by challenging the clause of the 13th Amendment that permitted the continuation of slave conditions in prison as punishment for crime. At the end of that session, the Peace and Social Concerns Committee was charged with helping the meeting move forward on this issue. This minute will allow our clerk to speak out publicly on mass incarceration as the occasion warrants, and will support our internal efforts to respond faithfully.

As Quakers, we are proud of our abolitionist forebears. To continue to claim that legacy with integrity we cannot be silent in the face of the 21st century face of slavery: mass incarceration. Silence is complicity.

Central Philadelphia Monthly Meeting goes on public record in opposition to mass incarceration, as one step in taking it as seriously as we would have taken slavery. We are clear as a body that this is a violent,unjust, racist system, one that runs contrary to our most deeply held beliefs, and one that must be challenged with all the resources we can bring to bear.

Having committed ourselves to such a public declaration, we commit to supporting each other to discern the variety of actions that we are called to – individually, in our Quaker meeting, and as a wider community.

Mass incarceration is a monster with many tentacles. There are many places to engage: all the injustices that lead up to prison, including the school-to-prison pipeline; the prison experience itself; the challenges of reentry. There are many levels, ranging from responding to the immediate needs of individuals and their families, to challenging systems – from sentencing guidelines to the prison for profit industry, to challenging the clause in the 13th Amendment that permitted the continuation of slave conditions in prison as punishment for crime.

Each one of us needs encouragement to find our own voice and our own contribution to unraveling the fabric of this evil. And we must raise a common voice, saying that we as a people will not be silent in the face of such evil.

Dana Reinhold, Clerk

April, 2018

To Philadelphia Quarterly Meeting and its member meetings:

Central Philadelphia Monthly Meeting has minuted its opposition to mass incarceration (see Minute approved May 14, 2017, on reverse side). We have decided to act corporately to support the effort to end cash bail. We wish to ask the other monthly meetings of Philadelphia Quarter to respond to our Minute in the following ways.

1. We ask the monthly meetings to devote some time to corporate discernment on how they are led to respond to mass incarceration.

2. The interfaith organization Philadelphians Organizing to Witness, Empower and Rebuild (POWER) is collaborating with the Defenders Association and the Community Bail Fund to host a series of education sessions about navigating thelegal and cash bail system. The goal of these sessions is to help members of the public understand how the legal system works, and enable those caught in the system to know their rights and navigate the system for the best possible outcomes.

a. The above-named coalition hopes to offer educational sessions at least twice per month starting in May 2018. These events will be hosted by congregations associated with POWER, will be framed within a context of readings from a variety of faith and moral traditions, and will include presenters who have experienced the bail system’s impacts.

b. As a member congregation in POWER, CPMM will seek to host or supportat least one event in this series.

c. We ask the monthly meetings of PQM to join with CPMM to help hostor support one of these sessions within the Quarter.

3. CPMM is currently beginning to investigate attending bail hearings as observers. District Attorney Lawrence Krasner and Chief Public Defender Keir Bradford-Grey have both encouraged members of the public to engage in observation of these proceedings to learn how different prosecutors and judges are handling cash bail, and to increase public awareness. We are just starting to research howto do this, and are not immediately ready to begin doing it.

a. We ask the monthly meetings of PQM to consider whether they have members who would be interested in pursuing this option along withmembers of CPMM.



A minute from Germantown MM on prohibition of nuclear weapons was presented to ChestnutHill MM for consideration last month. A new copy of that has brief notes about what the minute is requesting. It is on the agenda for the 4/22 Quarterly Meeting business session at Green StreetMM, with an eye toward forwarding it to Philadelphia Yearly Meeting.

In the meantime, the quarter has received a second minute for consideration. This one, from Central Philadelphia MM, addresses mass incarceration. It asks Quarter meetings to:

1. Devote some time to discerning what we are called to do about mass incarceration.2. Consider co-hosting an event with CPMM as part of POWER’s effort to educate the

public about the workings of the legal system and cash bail. 3. Invite individual meeting members and attenders to join CPMM in exploring how the

cash bail system works in practice by observing bail hearings.

This minute will also appear on the agenda at the 4/22 Quarterly Meeting session.


Worship and Ministry and Care and Counsel propose the following minute of action to support the

Meeting’s activities and action to bring to life the intent of the Minute on Racism approved in November

of 2017:

A Collaborative (working group) will be established to support the Meeting’s activities and action

working to fulfill the Minute on Racism approved by Meeting for Worship for Business (MWB) in

November of 2017. This Collaborative will be accountable to MWB, report on its progress to MWB, and

bring to MWB proposals that would require its approval. MWB will, as part of approving this minute of

action, appoint a small group to identify the initial members of this Collaborative (working group) as

soon as possible. The group will report to MWB in May or June 2018 regarding the Collaborative’s initial

members and progress to that point. The Collaborative will name a clerk, keep minutes of its meetings

and activities and submit a request for funds (if needed) as part of the regular CHFM budget process.

Specific commitments in the November 2017 minute include:

● Understanding and working to eliminate personal and institutional racism in our monthly,

quarterly and yearly meetings.

● Participating in a robust meeting-wide educational effort on white privilege, implicit bias and

systemic racism.

● Addressing racism that is present in our standing committees and their work.

The newly formed Collaborative will help discern steps that further the Meeting’s commitment and

actions, which might include threshing sessions, offering “awareness raising” exercises during MWB,

participation in racial justice activities in the wider community and developing and implementing a

Cultural Audit as a meeting-wide project.

Nominating Committee Supplemental Report Page 1 of 2 Submitted: 4/15/2018

Nominating Committee Supplemental Report: Committees of Chestnut Hill Friends Meeting

The Nominating Committee submitted its report on committee membership at the March 2018 meeting for business and now wishes to present a supplemental report in order to (a) correct one committee assignment, (b) nominate a liason to Friends Committee on National Legislation (FCNL), (c) report the names of members who have ended their service to committees, and (d) clarify its understanding of its role going forward.

Correction:

It was orally reported that, due to a communications error, Peter Borowiec had been left off the Hospitality and Landscape Committees. There was a communications error in reporting the communications error, and Peter Borowiec should have been nominated to the Skyspace Committee and not the Landscape Committee.

The Nominating Committee therefore asks the meeting to accept this correction, and approve the appointment of Peter Borowiec to the class of 2020 for the Skyspace Committee.

FCNL Liason

The March report listed the FCNL liason as “TBD” (to be determined), and the committee now wishes to nominate Mary Day Kent for that role.

Members Ending Service:

The following persons have ended their service on the following committees over the last year, and the Meeting may wish to express its thanks for their service.

Adult Class: Joe Byers Latrisha Chattin Esther Gilbert Patrick Jamieson Terry Marek Roger Walmsley Sarah Whitman

Care & Counsel: Matt Day Amey Hutchins Mary Day Kent Kerry Krieger

Finance: John Nordlof David Wootton

Hospitality: Sylvie Jamieson Beau Martin Carol O’Donoghue

Landscape: Milena Belasco Chrystal Bianchi Marcus Bianchi Matt Day Steve Elkinton Finn Jamieson

Outreach: Narissa Bajji Paul Gordon

Peace & Social Concerns: Ginny Christensen Kate Frew Phil Lord Charlie Philips Shirley Philips

PIHN: Catherine Ezzo John Florence Gerry Morgan

Property & House: Jenn Baker Lisa DiGiacomo

Religious Education: Cyane Gresham Betsy Robertson Diane Dunning Tricia Walmsley

Skyspace: Nell Kahil Barbara Sherf Dennis Wint

Stewardship: Laura Jamieson Diane Fiske

Worship & Ministry: Jeff Perkins

Burial: John Kahil

Tuition Assistance: Jenn Baker Irene McHenry Charlie Philips

FCNL Liason: Marlena Santoyo

Nominating Committee Supplemental Report Page 2 of 2 Submitted: 4/15/2018

The Committee’s Role:

Following the March meeting for business, we received a request for additional nominations to a committee. Our understanding of our role is that we completed our work on committee membership with our report to the March meeting for business. In the interests of clarity, we thought we should explain our understanding.

With two exceptions (discussed below), the committees of the Meeting are considered “open” and other members and attenders should be welcomed to meetings of committees and be able to participate in the work of committees just like attenders are welcomed at meetings for business and are able to participate in those meetings. Committees are free to add persons to their email distribution lists, and it is common for people to become active in the work of a committee but not be formally appointed to the committee until the following year.

Two committees of the Meeting are restricted to members of the Meeting: Care & Counsel and Worship & Ministry. The meetings of those committees are normally not open to persons not members of those committees. Because of the responsibilities of those committees, it seems appropriate for the Meeting to exercise greater supervision over their membership, and we can envision unusual circumstances under which one of those committees could request approval for additional members during the year. However, those committees would seem to be the exception and not the general rule.

We therefore understand the responsibility of the Nominating Committee to be for the review committee membership and the establishment of the “base” or “core” membership for committees each year, but that we are not responsible for continuing review and maintenance of committee memberships during the year.

Respectfully submitted: Dan Evans, Meg Mitchell, Sarah Sharp, Liz Williams



[email protected]

Treasurer’s Financial Report for the Third Quarter FYE 2018 (ending 3/31/18)

Meeting for Business April 2018

To Our Members and Attenders: Attached is a statement of assets and liabilities as of 3/31/2018 and a statement of operating income and expense for the first 9 months of the fiscal year (7/1/17-3/31/18). The “Operating Income & Expense – Budget vs Actual” report shows the income and expenses for the meeting’s activities (excluding restricted funds) as compared to budget. At 9 months through the year meeting income is at 69% of the yearly budget, while expenses are at 65% of the overall year budget. Expenses are generally on budget, except for a large charge for roof repairs following the snowstorm this past winter.

The consolidated balance report shows the meeting's assets and liabilities. On the assets side, the meeting has $271,556 in cash and investment accounts, along with small amounts of accounts receivable and other funds. The meeting's chief liability is the mortgage for the meetinghouse, currently at $464,590.

The meeting maintains restricted funds, and those fund balances can be found in the “Equity” section of the balance sheet. A separate report of activity within each fund can be found in this report. Additional notes on the financial statements can be found on the next page. At this point in the year our meeting finances are on budget and proceeding as expected. As we look to the final three months of the year is important to consider our contributions to the community, both monetary and otherwise, and to ensure that the meeting is on a strong financial footing to continue to carry out our work. Respectfully submitted,






$23,780

$71,660

$28,846

$44,109

$35,597

$37,232

$-

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

$200,000

Q1Income Q2Income Q3Income Q1Expense Q2Expense Q3Expense Budget

2017-2018Incomevs.Expense(Q1-Q3)

FullYear

CurrentQuarter

PreviousQuarters

Contributions70%

Rentals30%

OperatingIncome(Q1-Q3)

Wages&Benefits28%

Office&Admin3%Building&

Grounds23%

Mortgage26%

Committee2%

Covenants&Grants18%

OperatingExpense(Q1-Q3)

Accrual Basis Monday, April 9, 2018 07:57 PM GMT-7 1/2


As of March 31, 2018

TOTAL

AS OF MAR 31, 2018 AS OF JUN 30, 2017 (PP)

CHANGE

ASSETS

Current Assets

Bank Accounts

1011 Valley Green Checking 73,652 86,162 -12,511



10241 PYM Donation Account 3,200 6,865 -3,665

10242 PayPal Account 1,458 1,408 50


Total 1024 Online Payment Accounts 4,673 11,643 -6,969







Total Bank Accounts $271,556 $283,163 $ -11,607

Accounts Receivable

1410 Rents Receivable 14,599 8,156 6,443


Total Accounts Receivable $16,974 $10,531 $6,443


1510 Undeposited Funds 230 788 -558


Total Other Current Assets $20,936 $21,494 $ -558

Total Current Assets $309,466 $315,188 $ -5,722

Fixed Assets




TOTAL ASSETS $5,669,036 $5,670,433 $ -1,397


Liabilities

Current Liabilities

Accounts Payable

2000 Accounts Payable -1,881 0 -1,881

2005 Grants Payable -50 50 -100

Total Accounts Payable $ -1,931 $50 $ -1,981

Credit Cards

2010 Staples -110 0 -110


TOTAL

AS OF MAR 31, 2018 AS OF JUN 30, 2017 (PP)

CHANGE



2015 Security Deposits 2,593 2,320 273

2020 Other Accrued Expenses 0 11,850 -11,850



2110 FWT 498 644 -146

2120 FICA 338 558 -221

2121 Medicare 79 131 -51

2130 PA Withheld 241 278 -36

2140 Phila. Wage Tax 283 336 -54

Total 2100 Payroll Liabilities 10,689 10,486 203





Equity











3087 Landscaping Fund 7,592 9,685 -2,092

3095 Solar Panel Fund -6,266 -2,666 -3,600

Total 3000 Restricted Funds 116,458 118,671 -2,213







3210 Operating Reserve 106,869 99,522 7,348



Net Income 25,248 25,248

Total Equity $5,204,456 $5,179,457 $24,998

TOTAL LIABILITIES AND EQUITY $5,669,036 $5,670,433 $ -1,397


Chestnut Hill Friends MeetingBUDGET VS. ACTUALS: FY2018 OPERATING BUDGET - FY18 P&L CLASSES

July 2017 - March 2018

TOTAL


Income

4000 Contributions

4010 Member Contributions 63,462 104,000 61.00 %

4020 Attender Contributions 17,121 25,500 67.00 %

4030 Bequests/Other Contrib. 2,551 4,000 64.00 %


4050 Skyspace Contributions 3,710 4,000 93.00 %

Total 4000 Contributions 86,844 138,600 63.00 %


4210 Regular Tenants 17,712 19,000 93.00 %

4220 Weddings & Events 18,440 23,000 80.00 %

4230 Event Facilitator Charge 1,250

Total 4200 Use of Meeting House 37,402 42,000 89.00 %

4300 Interest & Dividends 41 80 51.00 %

Sales 0

Total Income $124,286 $180,680 69.00 %

GROSS PROFIT $124,286 $180,680 69.00 %

Expenses


7110 1st Day School Staff 3,750

7120 Meeting Secretary 10,613 15,000 71.00 %

7130 Child Care Compensation 2,923 3,000 97.00 %

7131 Facilities Coordinator 2,002 3,000 67.00 %

7132 Cleaning Staff 13,506 20,000 68.00 %

7133 Landscaping Staff 1,360 2,500 54.00 %

7140 Payroll Taxes 1,822 2,800 65.00 %


Total 7100 Wages & Benefits 32,225 50,900 63.00 %


7210 Office Supplies 118 400 30.00 %

7220 Telephone & Internet 3,002 4,000 75.00 %

7230 Computer & Software 100 500 20.00 %

7240 Postage and Printing 247 300 82.00 %

7250 Legal & Professional 70 150 47.00 %

7260 Banking & Bookkeeping 27 200 14.00 %

7290 Miscellaneous Expense 50 50 100.00 %

Total 7200 Office & Administrative 3,613 5,600 65.00 %


7310 Electricity 7,237 7,200 101.00 %

7320 Gas Heat 300 350 86.00 %

7330 Water and Sewer 753 2,850 26.00 %

7340 Repairs and Replacement 6,786 6,750 101.00 %


TOTAL


7341 Fire Alarm Maint./Monitoring 780 800 98.00 %

7342 Elevator Maintenance/Repairs 1,611 500 322.00 %



7350 Property Insurance 7,035 9,000 78.00 %

7360 Housekeeping & Supplies 364 900 40.00 %

7370 Cleaning Services 751 1,100 68.00 %

7374 Snow Removal 1,743 1,500 116.00 %

7395 Mortgage Interest & Principal 30,397 40,530 75.00 %

Total 7300 Building & Grounds 57,758 74,980 77.00 %


7410 Care and Counsel 15 200 7.00 %



7435 Interfaith Hospitality 230 600 38.00 %


7450 Outreach Committee 161 500 32.00 %

7455 Peace & Social Concerns 103 200 52.00 %

7460 Property Committee 347 200 173.00 %

7465 Religious Ed./1st Day 399 500 80.00 %

7470 Religious Ed./Adult 636 800 80.00 %

7475 Worship & Ministry Com. 200


Total 7400 Committee Expenses 1,891 4,100 46.00 %


7510 Yearly Meeting Covenant 19,875 26,500 75.00 %

7520 Quarterly Mtg Covenant 1,500 2,000 75.00 %




Total 7500 Covenants and Grants 21,375 44,500 48.00 %

7600 Other Expenses


7620 Transaction Fees 513 450 114.00 %


Total 7600 Other Expenses -174 600 -29.00 %

Total Expenses $116,688 $180,680 65.00 %

NET OPERATING INCOME $7,598 $0 0%

NET INCOME $7,598 $0 0%



July 2017 - March 2018

TOTAL

JUL 2017 - MAR 2018 JUL 2016 - MAR 2017 (PY) CHANGE

Income

4000 Contributions

4010 Member Contributions 63,461.61 58,958.21 4,503.40

4020 Attender Contributions 17,121.00 16,765.00 356.00

4030 Bequests/Other Contrib. 2,551.47 1,095.51 1,455.96


Total 4000 Contributions 86,843.70 80,005.51 6,838.19


4210 Regular Tenants 17,712.00 11,669.00 6,043.00

4220 Weddings & Events 18,440.00 16,963.75 1,476.25

4230 Event Facilitator Charge 1,250.00 1,050.00 200.00

Total 4200 Use of Meeting House 37,402.00 29,682.75 7,719.25

4300 Interest & Dividends 40.50 63.46 -22.96

4310 Insurance Dividend 377.84 -377.84

Total 4300 Interest & Dividends 40.50 441.30 -400.80

Sales 0.00 0.00

Total Income $124,286.20 $110,129.56 $14,156.64

GROSS PROFIT $124,286.20 $110,129.56 $14,156.64

Expenses


7110 1st Day School Staff 704.00 -704.00

7120 Meeting Secretary 10,612.85 10,628.78 -15.93

7130 Child Care Compensation 2,922.62 1,538.95 1,383.67

71301 TEMPORARY CC Comp (deleted) 0.00 0.00

7131 Facilities Coordinator 2,001.78 1,510.00 491.78

7132 Cleaning Staff 13,505.64 14,560.34 -1,054.70

7133 Landscaping Staff 1,360.00 1,355.62 4.38

7140 Payroll Taxes 1,822.35 1,876.74 -54.39

Total 7100 Wages & Benefits 32,225.24 32,174.43 50.81


7210 Office Supplies 118.23 274.01 -155.78

7220 Telephone & Internet 3,001.52 2,898.65 102.87

7230 Computer & Software 99.66 99.66

7240 Postage and Printing 246.62 263.68 -17.06

7250 Legal & Professional 70.00 9.00 61.00

7260 Banking & Bookkeeping 27.00 181.15 -154.15


7288 Office and admin. costs 4.00 -4.00

Total 7280 Fundraising Expenses 4.00 -4.00

7290 Miscellaneous Expense 50.00 148.00 -98.00

Total 7200 Office & Administrative 3,613.03 3,778.49 -165.46


TOTAL

JUL 2017 - MAR 2018 JUL 2016 - MAR 2017 (PY) CHANGE


7310 Electricity 7,237.09 8,185.21 -948.12

7320 Gas Heat 299.65 227.60 72.05

7330 Water and Sewer 753.41 642.77 110.64

7340 Repairs and Replacement 6,786.46 4,231.53 2,554.93

7341 Fire Alarm Maint./Monitoring 780.00 780.00 0.00

7342 Elevator Maintenance/Repairs 1,610.70 580.00 1,030.70

7350 Property Insurance 7,034.75 8,980.50 -1,945.75


7370 Cleaning Services 751.37 250.00 501.37

7374 Snow Removal 1,743.16 800.00 943.16


Total 7300 Building & Grounds 57,758.17 55,332.75 2,425.42


7410 Care and Counsel 14.82 42.87 -28.05

7430 Hospitality Committee 98.65 -98.65

7435 Interfaith Hospitality 230.00 158.28 71.72

7450 Outreach Committee 160.74 131.00 29.74

7455 Peace & Social Concerns 103.45 12.44 91.01

7460 Property Committee 346.72 504.49 -157.77

7465 Religious Ed./1st Day 398.93 50.32 348.61

7470 Religious Ed./Adult 636.12 675.00 -38.88

7475 Worship & Ministry Com. 250.00 -250.00

7485 Skyspace Committee 160.66 -160.66

Total 7400 Committee Expenses 1,890.78 2,083.71 -192.93


7510 Yearly Meeting Covenant 19,875.00 21,750.00 -1,875.00

7520 Quarterly Mtg Covenant 1,500.00 1,500.00 0.00

Total 7500 Covenants and Grants 21,375.00 23,250.00 -1,875.00

7600 Other Expenses

7610 Minor A/R Writeoffs -687.00 180.00 -867.00

7620 Transaction Fees 513.16 189.33 323.83

7630 Business Taxes 138.55 -138.55

Total 7600 Other Expenses -173.84 507.88 -681.72

Total Expenses $116,688.38 $117,127.26 $ -438.88

NET OPERATING INCOME $7,597.82 $ -6,997.70 $14,595.52

Other Income

8400 Mortgage Principal Paid -12,433.22 12,433.22

8900 Inter-Fund Transfers 0.00 0.00

Total Other Income $0.00 $ -12,433.22 $12,433.22

Other Expenses

9000 Non-Budget Expenses

9010 Prior Year Void Deposits 845.74 -845.74

Total 9000 Non-Budget Expenses 845.74 -845.74

Total Other Expenses $0.00 $845.74 $ -845.74

NET OTHER INCOME $0.00 $ -13,278.96 $13,278.96

NET INCOME $7,597.82 $ -20,276.66 $27,874.48

Accrual Basis Thursday, April 12, 2018 06:19 PM GMT-7 1/1

Chestnut Hill Friends MeetingPROFIT AND LOSSJanuary - March, 2018

EDUCATION FUND

FIXED ASSETS

GRAVEYARD FUNDS


LANDSCAPING NEEDY FRIENDS TOTAL

Income


4050 Skyspace Contributions 901 $901

4055 Skyspace Endowment Contribution 261 $261

Total 4000 Contributions 1,162 $1,162

Total Income $0 $0 $0 $1,162 $0 $0 $1,162

GROSS PROFIT $0 $0 $0 $1,162 $0 $0 $1,162

Expenses


7375 Landscaping 6,800 $6,800

Total 7300 Building & Grounds 6,800 $6,800


7555 Grants to Individuals 260 $260

Total 7500 Covenants and Grants 260 $260

Total Expenses $0 $0 $0 $0 $6,800 $260 $7,060

NET OPERATING INCOME $0 $0 $0 $1,162 $ -6,800 $ -260 $ -5,898

Other Income

8200 Gains/Losses Unrealized -239 -494 -799 $ -1,532


Total Other Income $ -239 $4,427 $ -494 $0 $0 $ -799 $2,896

NET OTHER INCOME $ -239 $4,427 $ -494 $0 $0 $ -799 $2,896

NET INCOME $ -239 $4,427 $ -494 $1,162 $ -6,800 $ -1,059 $ -3,003

Stewardship Committee Annual Report 2018 Stewardship committee was spun off of Finance Committee in 2013 to relieve Finance of responsibility for raising money. Since that time Stewardship Committee has taken responsibility for raising contributions from members and attenders to help us meet our annual budget (much of our fundraising budget is met with regular contributions sent on a monthly basis to our meeting through the Yearly Meeting and some comes from contributions made which are not linked to our annual appeals). We have encouraged contributions by writing and circulating two appeals during the fiscal year. The first appeal is circulated around Thanksgiving in order to encourage calendar year end contributions, and the second is circulated around the last week in May to encourage contributions at the end of our fiscal year (June 30th). We also want to do more to encourage members and attenders to consider bequests to the meeting. In addition Stewardship may be asked to raise money for specific meeting wide projects, such as the solar panels, for which we completed raising money in 2017. This fiscal year we have followed our normal procedure of writing producing and circulating a fund appeal to our membership and attenders around Thanksgiving, with the plan to circulate another appeal around the last week in May. Last fiscal year was a difficult time for us since we approached the end of the fiscal year still needing $57,000 to meet our budget. We raised the money thanks to the enthusiastic response of the meeting, but our concern is that we are unlikely to be able to raise our budget year after year if we have to claim desperation at the end of each fiscal year. This year we seem to be doing better, but not much better, so we will once again have to bring a great deal of income in as we move into the Summer of 2018. Last year in order to meet the budget, in addition to our appeal letter, we had to email members and attenders who had not given that fiscal year. This year while we hope to avoid having to do so, we may need to email and perhaps even telephone those who have not given as the fiscal year draws to a close. We remain open to taking on an additional special project such as the solar panels should the meeting ask us to do so, but we would caution that we need to be confident that we can raise the meeting budget, before we take on additional fundraising projects. Jon Landau

Care & Counsel Committee 2017 Annual Report Meeting for Business, April 2018

The members of Care & Counsel for most of 2017 were Mickey Abraham, Jude Brandt, Matt Day, Amey Hutchins, Phil Jones, Mary Day Kent, Kerry Krieger, Miyo Moriuchi, and Peter Warrington, with Phil Jones serving as clerk. Joe Byers and Nan Thompson joined the committee in March 2017. We were sorry to see Matt Day go off the committee in the fall. One of the responsibilities of Care & Counsel is to assist Friends with membership matters and memorial meetings. In 2017, Narissa Bajjo, Geraldine Morgan, and Geraldine’s daughter Lauren Morgan joined Chestnut Hill Meeting. Al Mack, Cristiana Corrado, and their children Miles and Angelina, formerly of Brooklyn Meeting; Craig SanPietro, formerly of Abington Meeting; and Nan Thompson, formerly of Central Philadelphia Meeting, transferred their memberships to Chestnut Hill Meeting. Long-time Chestnut Hill members Hollister Knowlton and John Gallery transferred their memberships to other meetings in Philadelphia Quarter, Hollister to Frankford Meeting and John to Monthly Meeting of Friends of Philadelphia (Arch Street). 2017 was a joyful year for weddings at Chestnut Hill Meeting. Care & Counsel members served with other Friends on the joint arrangements committee for the wedding of Laura Woolford and Mike Izzo, held under the care of Birmingham Meeting at Chestnut Hill in July; on an informal support committee for the wedding of Rachel Eschenbach and Andrew Freifeld in August; and on the arrangements committee for the wedding of Steve Elkinton and Miyo Moriuchi held under the care of Chestnut Hill Meeting in September. Committee member Jude Brandt attended the Crossroads Training on Understanding and Analyzing Systemic Racism, held at Friends Center in May. In reporting to Care & Counsel about the training, Jude proposed that Care & Counsel devote part of each monthly committee meeting to making ourselves more aware of and addressing racism among us. Since then, Jude has led us in exercises, reflections, and readings, and we thank her for taking the lead in uniting Care & Counsel with the Meeting’s corporate leading to address racism among us, minuted in November’s meeting for business. Care & Counsel continued under the weight of mental health and safety concerns, and sought ways to follow up on the Mental Health First Aid training at Chestnut Hill Meeting in October 2016. We decided to seek out additional support from Chris Kimmenez, one of the trainers from the training who is also a pastor, to help us determine next steps. Care & Counsel also works to support members and attenders who are facing personal or family challenges, often related to health issues. This support can take

C&C 2017 Report 1

many forms, including staying in touch with Friends who are facing challenges and Friends who are unable to come to meeting and providing practical assistance such as rides to medical appointments and delivered meals. The members of Care & Counsel do not do this work alone, but share it with other Friends at Chestnut Hill who lovingly step in to meet the needs that arise in our community. One way that Care & Counsel tries to make the meeting community aware of these forms of support is through assigning all Friends in the directory to a Care Circle with a member of Care & Counsel as a contact person, with the contact people listed in the directory. Phil Jones produced two updates of the Chestnut Hill Meeting directory during 2017 on the meeting website, with the next hard copy update planned for 2018. Two funds at Chestnut Hill Meeting are under the care of Care & Counsel. The Education Fund is a source of financial assistance to help Chestnut Hill Meeting members deepen their understanding of the Religious Society of Friends by attending workshops and Quaker gatherings. In 2017, Care & Counsel approved five grants totaling $950 from the Education Fund to support Friends attending events such as Beyond Diversity 101 Trainer Training, Crossroads Training on Systemic Racism, Young Adult Friends Conference on Continuing Revolution at Pendle Hill, and the Mindfulness and White Privilege course at St. Martin-in-the-Fields. The Needy Friends Fund is available to assist members of Chestnut Hill Meeting in cases of temporary financial distress. No loans or grants were made from the Needy Friends Fund in 2017. Care & Counsel also assisted Friends who needed support from their monthly meeting in order to apply for resources from Philadelphia Yearly Meeting. Care & Counsel Safety Considerations

● The clerk of Care & Counsel and a few other members of the committee have been part of a small group working on the balance between inclusion and safety at meeting, particularly when mental health issues are involved.

● The clerk of Care & Counsel is a member of the small group created to discern short-term responses to potential threats in the CHFM Policy for Addressing Grave Immanent Threat Safety Concerns.

● In fulfilling their charge of pastoral care for CHFM members and attenders, Care & Counsel may become aware of safety issues for individuals or families in the meeting community. In such situations, Care & Counsel must be aware both of its limitations, when a problem is beyond the abilities and care of the community, and of confidentiality issues.

C&C 2017 Report 2


20 May 2018

Page 1

The meeting for business was clerked by clerk Jeff Perkins with Janaki Spickard-Keeler of Worship and Ministry Committee holding the meeting in the Light as elder. Thirty Friends were present. The meeting began with a period of worship and the reading of the 5th Month Query--Education.

Responses to the query:

I am grateful for the hard work of the Warringtons in North Philadelphia. It is easy to give lip service to helping an underserved school but quite different to put effort into it.

The need for education is about all ages, not just children. I am glad to be in a community where we are all trying to grow and learn.

I am not sure I agree with the premise of the query. I’m not sure we should be supporting private schools. I am in favor of free public universal education.

I hope that the Meeting is serious about supporting P.O.W.E.R. The organization has been successful in advocating for public education.

1. Care and Counsel. Committee clerk Phil Jones read the clearness committee report regarding the transfer for Janaki Spickard-Keeler from Adelphi Monthly Meeting. Her clearness committee consisted of Mickey Abraham, Phil Anthony, and Joe Byers. Phil noted that this is the first reading and there is only one reading for transfer requests. Therefore Care and Counsel was recommending approval of Janaki’s transfer of membership to Chestnut Hill Friends Meeting. Meeting approved the transfer of Janaki’s membership to CHFM. The Meeting approved Amey Hutchins, convenor, Dylan Steinberg, and Mickey Abraham as her welcoming committee.

Phil also requested a welcoming committee for Betsy Robertson, whose membership was approved last month. The Meeting approved Tricia Walmsley, convenor, Roger Walmsley, and Carla White as her welcoming committee.

2. Finance Committee. Treasurer Dan Heider presented the proposed budget (attached). He asked any committee clerks to contact him or Dylan with any questions or requests for additional budget requests. The revised proposed budget will be brought to the June meeting for business.

3. Tuition Assistance Annual Report. Clerk Betty Hartzell gave the report (attached). Betty was reminded that the meeting ordinarily contributes $1,000 to children of meeting members who are not attending Quaker schools for attendance at Quaker camps. Betty will take the concern back to the committee and will return in June with an update.

4. Safety Coordinator(s) Annual Report. Sarah Sharp gave the report (attached). Sarah also reported that a group of interested people that includes members of Care and Counsel, Worship and Ministry and the meeting clerk held a workshop with a mental health professional and are moving ahead to identify ways that the Meeting might further learn about ways to work with people with mental health concerns.


20 May 2018

Page 2

5. Quarterly Meeting Representatives. Phil Anthony gave the report (attached). He raised the concern that the quarter needs $2800 from individual contributions to balance this year’s budget. Phil will write a brief statement for the newsletter, to this effect.

6. Worship and Ministry Committee. Clerk Rebecca Heider presented the report (attached) on the clearness process for a Minute of Religious Service for Eileen Flanagan. This is the first reading of the minute. It will be read a second time and considered for approval at the June meeting for business.

7. Naming Committee for Ad Hoc Committee Work on Racism. Carla White reported that the naming committee for developing an ad hoc committee for the continued work on racism identified members for the Meeting’s approval. The Meeting approved the formation of an ad hoc committee for working on Racism consisting of: Tchet Dorman, Heather Gray, Kerry Strom, Steve Kelly, Carla White, Ellen Deacon, Linda Clark, and Nan Thompson as members. Carla noted that it is likely the new ad hoc committee will have a brief report at the June business meeting.

8. Peace & Social Concerns Committee. Co-clerk Linda Rosenwein presented the committee’s recommendation for annual grants (attached) and responded to questions. Linda reported that three new organizations received grants this year and two of the organizations were brought forward by two new people within the meeting. Linda further noted that grantees will be asked to send in a report to the committee, which the committee will then share with the Meeting at large. The grants, totaling $5,000.00 were approved as recommended by the committee.

9. Office & Administration Committee. Co-clerk Amey Hutchins presented the committee’s recommendation for an ad hoc committee to choose a database for membership records and other Meeting needs. The ad hoc committee of Phil Jones, Donna Pucci, Christopher Strom, and Thomas Taylor was approved.

10. PYM Salesforce Project Report. Jeff Perkins gave a brief description of PYM’s request (attached) for a special donation of $2,500 from the Meeting to move it closer to its fund-raising goal for implementation of an integrated database for the Yearly Meeting’s needs.

Some Friends raised concerns that the Meeting had not had time to become familiar with the request and asked that the newsletter editors include the attached request in the upcoming issue of the newsletter.

Dylan Steinberg, clerk of the Finance Committee, said that the Finance Committee had discussed the request at its recent meeting. Dylan pointed out that our annual covenant of $26,500 is 15 percent of our annual budget, while the database implementation is roughly 1 percent of PYM’s annual budget. Finance committee expressed concern that an ad hoc request for this donation for l a special project did not feel rightly ordered because it is hard for us to plan given that it has been requested at the end of the Meeting’s own fiscal year when achievement of our balanced budget is in question. Finance Committee requested that we convey to PYM this concern.


20 May 2018

Page 3

Other concerns included:

Finance committee says that this contribution would enlarge the budget and would necessitate asking for additional contributions to match the increase.

If we have an additional $2,500 to give away, is this where we would want it to go?

As a process issue, this seems like a large amount and believe that these costs should be included in the PYM budget covered by the covenant. We feel under pressure and not in a good way going forward.

Is there another way to support PYM’s annual budget which ends September 30, considering that our budgeting process is nearly complete for this year?

When I read it, an alarm went off in my head. Suddenly PYM needs this money. It made me uneasy because it may be a harbinger of things to come as PYM changes its fundraising methods.

The Meeting reached unity in making this request for funds, and the purpose, known to the Meeting community by placing a small item in the newsletter. Jeff will request that PYM supply the language for this item. We did not have unity to make a contribution commitment at this time. Meeting agreed to lay this matter over to the June Meeting for Business.

11. Approval of Minutes for Month. The minutes were approved with minor changes.

12. Closing Announcements.

a. Clerks' Meeting at 12:15 in the worship room i. June 10

ii. September 9 b. June Annual Reports Due

i. First Day School ii. Finance (approval of budget)

c. Easy Evens i. June—Skyspace

ii. July--Office and Administration iii. August—Stewardship

d. Conversations about Waking up White continue through June. e. The tables in the social room were replaced this week. The old tables will be

donated to the U School (an under-funded high school in North Philadelphia). f. PIHN guests will be here in July.

13. Closing Worship


Treasurer1S Report- FYE 2019 Budget Review

Current Year A provisional budget report for the current year is attached. The report shows income and expense through May 15 (87.5% of the year).

!ncome

• Overall income is in line with budget, at 75% for the year so far. • Contributions from Members and Attenders is at 74% to budget, as is typical

for this time of year. If contributions are increased successfully over the next 6 weeks we should meet our budget.

• Income from Rentals is ahead of budget

Expenses • Overall expenses are in line with budget, at 79% for the year so far. • Property expenses are ahead of budget due to repairs and replacements,

maintenance and snow removal costs.

FYE 2019 The draft budget for next year is presented as a balanced budget of $185,630, an increase of 2.2% over the current year budget.

Income • Rental income is increased due to current activity trends. Office &

administration has also proposed increasing use of events coordinators, so those fees are increased.

• Member & attender contributions are held steady

Expenses

• Personnel expenses are increased, with a 2% pay raise for the meeting's employees and increased use of landscaping and events coordinator time.

• Office & admin expenses are increased, primarily for the proposed database committee work and payroll processing costs.

• Property costs are decreased with fewer anticipated repairs for the coming year and use of maintenance contracts for HVAC and elevator. There will be Skyspace maintenance, paid for from the Greet the Light fund so not included in this budget.


BUDGET VS. ACTUALS: FY2018 OPERATING BUDGET- FY1 8 P&L CLASSES

July 1, 2017- May 15,2018

TOTAL

ACTUAL BUDGET

Income

4000 Contributions

4010 Member Contributions 70,970 104,000

4020 Attender Contributions 23,946 25,500

4030 Bequests/Other Contrib. 2,823 4,000


4050 Skyspace Contributions 4,952 4,000

Total 4000 Contributions 102,691 138,600


4210 Regular Tenants 18,377 19,000

4220 Weddings & Events 22,030 23,000


Total 4200 Use of Meeting House 41,907 42,000

4300 Interest & Dividends 48 80

Sales 0

Total Income $144,646 $180,680

GROSS PROFIT $144,646 $180,680

Expenses

71 00 Wages & Benefits

711 0 1st Day School Staff 1,300 3,750

7120 Meeting Secretary 12,141 15,000

7130 Child Care Compensation 3,296 3,000

7131 Facilities Coordinator 2,276 3,000

7132 Cleaning Staff 15,602 20,000

7133 Landscaping Staff 1,540 2,500

7140 Payroll Taxes 2,091 2,800


Total7100 Wages & Benefits 38,246 50,900


721 0 Office Supplies 11 8 400

7220 Telephone & Internet 3,626 4,000

7230 Computer & Software 150 500

7240 Postage and Printing 620 300

7250 Legal & Professional 70 150

7260 Banking & Bookkeeping 33 200

7290 Miscellaneous Expense 50 50

Total7200 Office & Administrative 4,667 5,600


731 0 Electricity 8,843 7,200

7320 Gas Heat 382 350

7330 Water and Sewer 923 2,850

7340 Repairs and Replacement 9,776 6,750

Accrual Basis Wednesday, May 16, 201812:11 PM GMT-7

% OF BUDGET

68.00%

94.00%

71.00%

124.00%

74.00%

97.00 %

96.00%

100.00%

60.00%

80.00 %

80.00 %

35.00 %

81.00 %

110.00 %

76.00 %

78.00 %

62.00 %

75.00%

75.00%

30.00%

91 .00%

30.00 %

207.00 %

47.00 %

17.00 %

100.00 %

83.00%

123.00 %

109.00 %

32.00%

145.00%

1/2

TOTAL

ACTUAL BUDGET %OF BUDGET

7341 Fire Alarm Maint./Monitoring 780 800 98.00%

7342 Elevator Maintenance/Repairs 1 ,611 500 322.00%



7350 Property Insurance 9,416 9,000 105.00%

7360 Housekeeping & Supplies 470 900 52.00%

7370 Cleaning Services 751 1 '1 00 68.00%

737 4 Snow Removal 3,018 1,500 201.00%

7395 Mortgage Interest & Principal 33,775 40,530 83.00%

Total7300 Building & Grounds 69,745 74,980 93.00%


7410 Care and Counsel 15 200 7.00%



7435 Interfaith Hospitality 230 600 38.00%


7450 Outreach Committee 161 500 32.00%



7465 Religious Ed./1 st Day 515 500 103.00 %

7470 Religious Ed./Adult 636 800 80.00%

7475 Worship & Ministry Com. 250 200 125.00 %


Total 7 400 Committee Expenses 2,447 4,100 60.00%


751 0 Yearly Meeting Covenant 26,500 26,500 100.00%

7520 Quarterly Mtg Covenant 2,000 2,000 100.00%




Total 7500 Covenants and Grants 28,500 44,500 64.00%

7600 Other Expenses

7610 Minor NR Writeoffs -687

7620 Transaction Fees 513 450 114.00%


Total 7600 Other Expenses -174 600 -29.00%

Total Expenses $143,431 $180,680 79.00%

NET OPERATING INCOME $1 ,215 $0 0%

NET INCOME $1,215 $0 0%

Accrual Basis Wednesday, May 16, 2018 12:1 1 PM GMT-7 212

DRAFT BUDGET ‐ FYE 2019Meeting For Business (May 2018)

FYE 2018 FYE 2018 FYE 2019Prorated Budget Proposal Notes

4000 Contributions

4010 Member Contributions 81,109$ 104,000$ 96,000$

4020 Attender Contributions 27,367$ 25,500$ 32,550$

4030 Bequests/Other Contrib. 3,227$ 4,000$ 4,000$

4040 Grants Received 1,100$ ‐$

4050 Skyspace Contributions 5,659$ 4,000$ 4,000$

Total 4000 Contributions 117,362$ 138,600$ 136,550$


4210 Regular Tenants 21,002$ 19,000$ 20,000$ O&A

4220 Weddings & Events 25,177$ 23,000$ 25,000$ O&A

4230 Event Facilitator Charge 4,000$ O&A, Add'l Event Duties

Total 4200 Use of Meeting House 46,179$ 42,000$ 49,000$

4300 Interest & Dividends 54$ 80$ 80$ Treasurer

Sales

Total Income 163,595$ 180,680$ 185,630$

Gross Profit

Expenses


7110 1st Day School Staff 1,486$ 3,750$ 3,750$

7120 Meeting Secretary 13,876$ 15,000$ 15,300$ 2% pay raise (O&A)

7130 Child Care Compensation 3,766$ 3,000$ 4,000$

7131 Facilities Coordinator 2,601$ 3,000$ 4,000$ O&A, Add'l Event Duties

7132 Cleaning Staff 17,831$ 20,000$ 20,400$ 2% pay raise (O&A)

7133 Landscaping Staff 1,760$ 2,500$ 3,000$ Landscaping

7140 Payroll Taxes 2,390$ 2,800$ 2,850$ Treasurer (incl. 2% raise)

7150 Workers' Compensation ‐$ 850$ 850$ Treasurer

Bookkeeper 4,000$ O&A

Total 7100 Wages & Benefits 43,710$ 50,900$ 58,150$


7210 Office Supplies 135$ 400$ 400$

7220 Telephone & Internet 4,143$ 4,000$ 4,000$

7230 Computer & Software 171$ 500$ 1,500$ O&A/Fin, DB and Payroll

7240 Postage and Printing 709$ 300$ 700$ O&A

7250 Legal & Professional 80$ 150$ 150$

7260 Banking & Bookkeeping 38$ 200$ 200$

7290 Miscellaneous Expense 57$ 50$ 50$

Total 7200 Office & Administrative 5,333$ 5,600$ 7,000$


7310 Electricity 10,106$ 7,200$ 8,500$ Property

7320 Gas Heat 437$ 350$ 350$ Property

7330 Water and Sewer 1,055$ 2,850$ 2,900$ Property

7340 Repairs and Replacement 11,172$ 6,750$ 3,000$ Property

7341 Fire Alarm Maint./Monitoring 891$ 800$ 800$ Property

7342 Elevator Maintenance/Repairs 1,841$ 500$ 600$ Property

7344 Retractable Roof Maintenance ‐$ 2,000$ ‐$ Property

7346 HVAC Maintenance ‐$ 1,500$ 500$ Property

7350 Property Insurance 10,761$ 9,000$ 9,000$ Property

7360 Housekeeping & Supplies 538$ 900$ 550$ Property

7370 Cleaning Services 859$ 1,100$ 900$ Property

7374 Snow Removal 3,449$ 1,500$ 1,500$ Property

Landscape Maintenance 2,000$ Landscaping

7395 Mortgage Interest & Principal 38,600$ 40,530$ 40,530$ Treasurer

Total 7300 Building & Grounds 79,709$ 74,980$ 71,130$


7410 Care and Counsel 17$ 200$ 200$

7420 Finance Committee ‐$ 50$ 50$

7430 Hospitality Committee ‐$ 500$ 500$ Hospitality

7435 Interfaith Hospitality 263$ 600$ 600$

7440 Library Committee ‐$ 150$ 150$ Library

7450 Outreach Committee 184$ 500$ 500$

7455 Peace & Social Concerns 118$ 200$ 200$

7460 Property Committee 613$ 200$ 200$

7465 Religious Ed./1st Day 589$ 500$ 500$

7470 Religious Ed./Adult 727$ 800$ 800$

7475 Worship & Ministry Com. 286$ 200$ ‐$ W&M

7485 Skyspace Committee ‐$ 200$ 200$

Total 7400 Committee Expenses 2,796$ 4,100$ 3,900$


7510 Yearly Meeting Covenant 26,500$ 26,500$ 26,500$

7520 Quarterly Mtg Covenant 2,000$ 2,000$ 2,200$ Quarter

7530 Grants for Quaker/Community 5,000$ 5,000$ 5,000$

7540 Grants for P&SC 5,000$ 5,000$ 5,000$

7550 Tuition Assistance 6,000$ 6,000$ 6,000$

Total 7500 Covenants and Grants 44,500$ 44,500$ 44,700$

7600 Other Expenses

7610 Minor A/R Writeoffs (785)$ ‐$ ‐$ Treasurer

7620 Transaction Fees 586$ 450$ 600$ Treasurer

7630 Business Taxes 150$ 150$ Treasurer

Total 7600 Other Expenses (199)$ 600$ 750$

Total Expenses 175,850$ 180,680$ 185,630$

Net Operating Income

Net Income (12,255)$ ‐$ ‐$

TOTAL BUDGET 184,630$

Increase 2.2%

Tuition Assistance Committee

Members: Clerk: Charlie Phillips (term ends 2018)

Betty Hartzell

Jenn Baker

Purpose: Assist children of members with funds to attend Quaker schools. Requests are

submitted to the committee in January, decisions are made and a TBD amount declared to the

schools by February 15th, and funds are distributed in September of the academic year. The

committee has in its budget $5000 to distribute each year. Considering the fact that 4 children

are in the lOth or 11th grade this year and will presumably be in the 11th and 12th grades in the

academic year of 2018-2019 an additional $1000 is requested for the committee to distribute

with a total of $6000 for at least the coming few years.

Report: For the academic year of 2017- 2018 there were requests from the parents of 7

children for help with tuition of varied amounts. 6 different Quaker schools were noted:

• Abington Friends ... l child

• Westown Friends ... l child

• William Penn Charter. .. l child

• Friends Select ... 2 children

• George School. .. l child

• Greene Street School. .. l child

The families were awarded amounts ranging from $330 to $1292 depending on their total

tuition needs and in the amount of 2.25% from the $5000 total amount budgeted for the

committee. For the academic year of 2018-2019 submissions have been made by the same

families and determinations of amounts will made in August and funds sent in Septmenber.

Submitted by Betty Hartzell

5.20.18

Safety Coordinator Annual Report May 2018

During the previous year, with the Safety Coordinators’ assistance, several Chestnut Hill Friends committees made significant accomplishments in addressing safety concerns. These committees include Care & Counsel, Office & Administration, Outreach, Skyspace, and Worship & Ministry. Each committee has included key information regarding safety in their annual reports. In addition, the Property Committee posted revised Fire Alarm Instructions, Safety Committee Components are posted as a web page for all to reference, an ad hoc committee will begin to review the existing child safety policy, the Worship & Ministry Committee posted an Updated Imminent Threat Document to the web page for all to reference, an updated Emergency Information Sheet is posted on permanent plaques on the first and second floors, and Care & Counsel Committee had workshop with a mental health professional. The Safety Coordinators have several goals for upcoming months, including working with other committees to encourage annual reports with safety components, working with the Property Committee and RE Committee to plan and conduct a fire drill, and replacing the existing first aid kits with simple, refillable first aid kits in the kitchen, RE work area on the second floor and in the resources room. The Safety Coordinators express gratitude to individuals and committees who have assisted us with our work, and who have taken the safety of our meeting so seriously. Storm Evans Sarah Sharp


Philadelphia Quarterly Meeting gathered for worship, potluck lunch, program, and business at GreenStreet Monthly Meeting on Sunday, 04/22/2018. After lunch the gathered Friends enjoyed a presentation, Spiritual Deepening and Healing, by Tracey Smith and Valerie Anderson of Green Street before settling into business.

Quarterly Meeting approved a modification of its structure. In addition to the presiding clerk, there will now be a rising clerk, who would be expected to serve as presiding clerk the following year, and a mentoring clerk, who would advise and support the presiding clerk. Also, instead of a single recording clerk, the Quarter would be open to a panel of recording clerks. Finally, a co-treasurer is needed to assist treasurer Nathalie Miller as she deals with health issues.

The following list of Quarter officers was approved:

• Hollister Knowlton, Frankford MM, presiding clerk 2018-19;• Anthony Stover, Germantown MM, rising clerk 2018-19 and presiding clerk 2019-20;• Andrew Anderson, Monthly Meeting of Friends of Philadelphia, mentoring clerk 2018-19;• Greg Barnes, Central Philadelphia MM, one of several recording clerks 2018-19;• Hoot Williams, West Philadelphia MM, co-treasurer, 2018-19.

Shifts are taking place in the Quarter coordinator position. Emmy Morse stepping down because of the demands of graduate education. The new coordinator will be Lanza, an attender at Frankford MM.

The Quarter budget for 2018-19 was presented and approved. It calls for at least a $2,000 covenant from Chestnut Hill and requires about $2,600 in personal donations to balance the budget.

The Quarter endorsed two minutes of concern: the Germantown MM on nuclear arms, which Chestnut Hill MM has endorsed; and the Central Philadelphia MM minute on mass incarceration and cash bail, which we considered last month. Both will be forwarded to Philadelphia Yearly Meeting.

A minute of appreciation was crafted for Penny Colgan-Davis as she steps down as presiding clerk of PYM. The minute also offers support for PYM leadership as they seek to perform the presiding clerk’sfunctions until a new clerk can be nominated at July Annual Sessions.

Chestnut Hill MM was thanked for its state of the meeting report, which has been received by the Quarter.

Quarterly Meeting received a proposal for an Alternatives to Violence workshop to help Friends speak and listen to one another over issues of race. The proposal will be considered at July’s Quarterly Meeting business session.

The next PQM session will be held on 7/22/2018, a week before PYM’s Annual Sessions, at the Ujima Friends Peace Center.

The meeting closed with silent worship.

Philip G. Anthony, Roger Walmsley, and Tricia Walmsley, CHMM Quarter representatives.

1

ReportfromWorshipandMinistryOntheClearnessProcessforaMinuteofReligiousServiceforEileenFlanaganMay2018Basedonthereportofthemeetingclearnesscommittee,consistingofRebeccaHeider,MarlenaSantoyo,SarahSharp,andDylanSteinberg,WorshipandMinistryispleasedtorecommendthattheMeetingapprovethisminuteofreligiousserviceforEileenFlanagan,whichappearsbelow.ThekeypointsoftheminutearethatthemeetingwillprovideananchoringcommitteeforEileenandacceptfundsonherbehalfforatleastthenextthreeyears.ForEileen’spart,shewillbeaccountabletothemeetingandwillmakeaformalreportannually.Thisisthefirstreadingoftheminute.ItwillbereadandconsideredforapprovalasecondtimeinJune.Proposed Minute of Religious Service for Eileen Flanagan: Chestnut Hill Friends Meeting recognizes that our longtime member, Eileen Flanagan, has been called by the Spirit into a prophetic ministry of healing humanity’s separation from the earth, each other, and the Divine. Her ministry includes writing, teaching, public speaking, and travel. Grounded in her commitment to follow divine guidance and tested by her faithful public action for racial and environmental justice, her ministry is an expression of the prophetic Quaker tradition of challenging those systems and practices that keep us from living in right relationship with Creation and each other. We have received the blessing of her ministry in our own community. We support her call to public ministry, with prayer; by providing a committee for support and accountability; and by receiving donations and grants to Chestnut Hill Meeting to be released to Eileen for the costs of this work. Eileen is looking forward to keeping the Meeting connected to her work on an ongoing basis, and her committee will make a formal report annually. At the end of the third year the Meeting will revisit its commitment to support this ministry.

We commend Eileen to all, in the hope that she will be kindly received wherever she serves.

CHMM Peace and Social Concerns Committee recommendations for funding grant requests 5/20/18

Environmental $800 Earth Quaker Action Team. Eileen Flanagan. Current campaign Power Local Green Jobs pressures PECO to dramatically

increase the amount of solar power it procures and to do this in a way that creates local jobs and energy savings, especially in neighborhoods that need them most. Funding for a DC initiative of this campaign is especially needed. www.equat.org

$150 Friends of Cresheim Trail. Cyane Gresham. Working to develop the trail across the street from the Meeting and connecting the trail to the Wissahickon Woods in Fairmount Park and to the neighborhoods.

$200 Friends of Vernon Park. Cyane Gresham. Maintaining the park and providing for special events and gardening in the park. This park is in Germantown which needs this urban park.

$500 Planet Philadelphia. Kay Wood. An environmental radio show. Money pays the program’s fee to the station, G‐Town Radio, which broadcasts the program. The station enables the program to continue broadcasting and provides infrastructure support to the program.

$200 Philadelphia Metro Wildlife Center. Sarah Whitman. Provides wildlife rehabilitation. Does ongoing animal care, feeding of adult and baby animals, and provision of medical care for them.

International/World Peace $650 UN Association of Philadelphia. Mary Day Kent, Board member of UNA‐GP. Supports the goals and work of the UN,

particularly peace, human rights, and humanitarian aid to refugees and victims of conflicts. Works in public schools with AFSC and FCNL. Money will strengthen their educational and public events.

Underserved Communities – emphasis on people of color and the poor $600 Historic Fair Hill. Jean and Peter Warrington. Historic preservation and community revitalization organization based in an old

Quaker burial ground in north Philadelphia. Works with the Crossroads Community Center in Fair Hill. Money to pay for a skilled bilingual parent aide in a K‐3 classroom in one of the poorer areas of the city.

$500 Philadelphia Black Liberation and Community Development Fund. Ellen Deacon and Ernest Cuff. Organization focuses on helping African Americans heal from racism and other oppressions. Money provides support for an attendee to go to a summer workshop at the University of Connecticut campus. People from the local community are sent for leadership development.

$400 The Center for Returning Citizens. Carla White. The Center assists returning citizens with the transition from incarceration to society. Money to help maintain services.

$500 Every Murder is Real. Ellen Deacon, Ernie Cuff, and Kathy Miller (in memoriam). A healing center which guides survivors with emotional and practical support after experience with murder. Money maintains services.

$500 Math Corps. Roger and Tricia Walmsley. Provides stipends to high school and college students to teach math to younger Philadelphia students. Money supports this summer program which has been growing because of its success, and therefore needs additional funding.

ProposalforAdHocMeetingDatabaseCommitteeSubmittedtoMeetingforBusiness,May2018Summary:SeveralofChestnutHillMeeting’scommitteescollectanduseinformationfrommembersandattenderstohelpbuildourcommunityandsupportitswork.SomeofthisinformationcouldbesharedandreusediftheMeetinghadadatabaseformemberandattenderinformation.Asthisprojectistoolargeforasinglecommittee,anadhoccommitteeconsistingofrepresentativesfromthecommitteesthatwouldbetheheavyusersofthedatabaseisneededtoleadtheMeetingthroughtheprocessofacquiringandimplementingadatabase.ProposedMinute:FriendsapprovetheformationofanAdHocDatabaseCommitteetodeterminecommitteeandMeeting‐wideneedsforadatabaseofmemberandattenderinformation,considerthesecurityissuesofmaintainingsuchadatabase,andrecommendadatabaseplanfortheMeeting’sapproval.ThecommitteewillconsistofPhilJones(representingCare&CounselandtheneedsoftheMeetingSecretary),DonnaPucci(representingOutreachandReligiousEducation),ChristopherStrom(representingFinanceandStewardship),andThomasTaylor(representingOffice&Administration).

---------- Forwarded message ---------- From: Grace S. Cooke <[email protected]> Date: Thu, May 3, 2018 at 3:33 PM Subject: From Grace Cooke at PYM - An update on PYM’s Salesforce project for Chestnut Hill Monthly Meeting To: "[email protected]" <[email protected]>, "[email protected]" <[email protected]> Cc: Christie Duncan-Tessmer <[email protected]>, PYM Executive Assistant <[email protected]>

Dear Jeff and Dan,

I hope this email finds you well on the first week of May.

I am emailing you to ask for a modest amount of additional support ($2500) from your Meeting as PYM closes on our fundraising goal of $65,000 for the Salesforce database transition project (see attached).

We have raised $40,000 so far, from four different sources, and we have $25,000 to go. Our goal is to raise the remainder by the end of June 2018.

Not long ago, members of Haverford Monthly Meeting learned of our Salesforce fundraising drive and stepped forward to contribute a gift of $2500 towards our overall goal. Inspired by this gift, we are contacting our fourteen largest meetings to learn if ten of you can join Haverford Monthly Meeting to completely fund this important software transition for our Yearly Meeting community.

The quote below is from Haverford Meeting’s accompanying letter. It shows that this meeting community saw their gift as a significant way to support our yearly meeting in developing the communication and networking tools we need for today.

“With the full support of Haverford Monthly Meeting voiced during our meeting for Business in Worship … we hope … this $2500 contribution (from the clerk’s fund)… can support your outreach efforts involving the adoption and implementation of Salesforce….PYM’s adoption of this platform for managing constituent relationships can help strengthen bonds among Meetings and within the PYM worship Community … by increasing the focus on the individuals and groups PYM is serving.”

Will you join with Haverford Meeting and match their $2,500 gift with one from your own community?

This might be a gift from the community as a whole, or from a group of members making a one-time restricted gift.

I attach a description of the Salesforce project, with an implementation timeline. We will be calling you over the next week to learn of your thoughts on this matter, and see if you have any questions.

As always, we are here to support your Meeting, and if you have any needs or issues we can help with please let us know.

Also, after Max Muenke speaks on The Human Genome, on May 10th we have added two new POP-UP Friends in Fellowship events for breakfast on May 16, and 17th. They should be interesting and we hope you can come!

With thanks for your consideration,

Grace

Grace Sharples Cooke

Interim Director of Development

Philadelphia Yearly Meeting

1515 Cherry Street

Philadelphia, PA 19102

Office: (215) 241 7115

Fax: (215) 241 7045

Email: [email protected]

The Community Case for Salesforce

Our goal serves our future—

We can all imagine it: Software that delivers integrated data across multiple platforms with one goal in mind: building

better relationships. A database that isn’t just about data, but about Constituent Relationship Management (CRM). One

that speaks the language of simplicity and facilitates targeted programming; as in … “let’s see how many 5-18 year-old

Quakers live in New Jersey and came to Sessions in the last five years?” Or – “how many monthly meetings shrank by

5% last year; how many grew?” Or— “which monthly meetings requested a visit from our Care and Aging Coordinator,

and can we send them a needs assessment survey?”

And here’s a more basic idea: What would it be like for staff to know that every email or letter they sent was going to a

valid address?

PYM is migrating its data to a proven Salesforce platform which promises simplicity, efficiency, and transparency

underpinned by robust contact, interest, and affiliation information. As the leading CRM solution in use today, chosen by

thousands of businesses and non-profits, Salesforce comes at comparable cost to our prior constituent database,

Raiser’s Edge, and our, now abandoned, grants management database, GIFTS.

Data Transition: The unique, one time, effort to transition our data from Raiser’s Edge & GIFTS to Salesforce, and train

staff, will be led by an experienced Salesforce implementation team identified through a recently completed competitive

bid process.

KELL Partners has been selected for a KELL360 implementation to ensure Salesforce is properly configured for PYM’s

specific needs. KELL is the conversion and customization team best equipped to ensure a polished, well-configured

product, resourced with reliable data. Having managed Salesforce Implementations for hundreds of non-profits, they

(including AFSC—who loved their work), they have the process down to a science. The cost of their interactive

functionality services is $53,810, with an additional $6190 estimated for change orders/contingency, plus a $5000

budget for training.

KELL360 includes interactive functionality for the following:

o Contact and Household Management

o Donation Management (including secure online donations)

o Grant Application Management

o Major Gift and Fundraising Management

o Email and Communications Strategies

o Electronic and Mail Campaign Management

o Event Management

o Document Merge Automation

o Reporting & Analytics

As we move to Salesforce, PYM is engaging with software that keeps its eye on PYM’s relationships with both the

individuals and groups we are serving, instead of the particular tasks we must accomplish. This is where PYM needs to

be, today and in the future.

It is not where we currently are—

Married to our current system, staff spend hours each day with a patched together conglomeration of data stored in five

different systems, including Excel, Constant Contact; Acceptiva (which processes more than 500 transactions a quarter – ¾ of

which solely accrue to Monthly & Quarterly Meetings); Cvent; Raiser’s Edge, and MIP accounting software. We suffer from:

Duplication of effort on credit card transactions and checks PYM donation data is entered twice – once into business accounting software; a second time into Raiser’s

Edge;

Lengthy Process of Data Entry Currently there is no simple way to update information across all systems, it must be done once for each

software system;

Four steps to send an email We write a query, test the data, generate an excel file that is then added to one of our two email contact

management systems;

Four steps to run a mail campaign We start with a query as above, and end with an excel file that is combined in a letter for a mail merge;

Painfully delayed pass-through transactions for Monthly meetings We must sift through 500 credit card gifts a quarter, before passing through about $62,000 in gifts to

Monthly Meetings via check and excel documentation. Monthly Meeting Treasurers would prefer weekly

reporting;

Manual grant tracking PYM’s grant tracking software (GIFTS) was abandoned one year ago in anticipation of Salesforce’s capacity for

integrated grant tracking; this saved PYM $10,000 in licenses but grants are now manually tracked via Excel.

Salesforce will bring PYM’s community into the 21st century

Think 21st century relationships: Software is not just about tapping into last century’s data—it’s about using this week’s data to develop, cement, and foster more rewarding relationships tomorrow.

Think 21st century footprint: It’s not just about what fundraisers needed back in the late 90’s. It’s about making our community accessible to each and every PYM department or Monthly Meeting, for both current and unspecified future initiatives.

Think about what can be done with up-to-date knowledge: Knowledge of people and their needs, of monthly meetings and their issues—we need to tap into those touchpoints.

Think about efficient use of time and talent: We know that when staff directly interacts with reliable and current data, we tap into an unhindered skill set. With Salesforce, staff can devote hours to the community, instead of data entry and database queries.

We see a great people gathered … and connected by relationships

After an initial year of Salesforce implementation and training, possibilities are plentiful for growing into this software, and expanding the way we use it. For example:

• Once Salesforce is in place we can launch a phase two Communities function enabling monthly meetings to directly

access and update their information with their own logins.

• Reporting: Salesforce will enable customized easy reporting and intuitive access, allowing us to tap into the growing

needs and aspirations of PYM staff and the community at large.

• Importation of registration information for Annual and Continuing Sessions will be simplified and streamlined.

• We will target our email communications by interest area to make sure members and attenders know what is

happening in the PYM region.

• We can draw on information across areas, from development, to program participation, to meeting needs, and other

areas of focus not yet articulated.

• We can track the level of engagement among Friends at the individual and group level, to find trends and patterns we

didn’t even know existed, to move Friends from passive “watchers” to become more actively engaged with the Yearly Meeting, and to think of themselves as PYM Friends.

We see staff accessing, improving, and using data to connect PYM Friends and build better connections

• We will be able to generate specific and detailed reports that are also customized and available to the needs of each program or department;

• Intuitive, flexible software will lead to more innovative thinking.

The Financials Annual cost of Salesforce = Annual cost of Raisers Edge + GIFTS – Covered by PYM budget

Cost of Kell contract for conversion $53,810 + $6190 in contingency/reserve + $5000 for training= $65,000

Funds raised to date $40,000 - $2500 from Haverford Meeting; $12,500 from Shoemaker Fund; $12,500 from John

Spears; and $12,500 from Jonathan Rhoads Fund* (*Rhoads fund gift is a closing gift contingent upon the full amount

being raised)

Funds we seek from 10 Monthly Meetings $2,500 grant/gift per meeting community (either a collection of individuals

who find the project compelling, or a gift from each meeting as a whole).

The Timeline Our project manager began work in March 2018. Below is the schedule for conversion:

• Contacts, Households, Organizations, Campaigns, Appeals, Opportunities, Donations Configuration – in process

• Approvals for Accounting Configuration—4/3/18; Acknowledgements & Mail Merge—4/10/18; K360 Requirements &

System Configuration—4/17/18; and Email Marketing Configuration—4/24/18

• Prepare Training Options & SOW for added time 5/1/18

• Data Mapping Begins—3/14/18; Data Map is approved—5/28/18

• Provide Database Back-ups—5/29/18; Final Database Back-ups—7/25/18

• Conduct Initial Data Migration 6/20/18

• Complete Initial Data Review 6/25/18

• Conduct Initial Data Validation 7/16/18

• Approve Data Migration - Initial Load 7/25/18

• Conduct Final Data Migration—8/16/18; Approve Data Migration - Full Load—9/13/18

• Complete Reports & Dashboards 9/20/18

• Milestone: Go-Live (System Usage Begins) 9/14/18


17 June 2018

Page 1

The meeting for business was clerked by clerk Jeff Perkins with twenty-five Friends present. The meeting began with a period of worship and the reading of the 6th Month Query--Equality. Responses to the query:

Sharing and reading Waking Up White has been a thoughtful process. Hearing what Friends lives are like has been meaningful. Waking up with enormous privilege makes me more mindful.

Had not realized that inside my pious self was white supremacy. It was a shock to realize how ignorant I was of so many points of view.

What is happening now makes me mindful of how important it is to prepare myself for discomfort and worse.

1. Finance Committee. Committee member, Craig SanPietro, reported that the 2017-2018 reporting year is forecast to have a deficit of $10,573 even considering donations that may arrive before the end of June. The deficit will be drawn from the operating reserve which is currently approximately $107,000. The Finance Committee asked the Meeting to consider whether the Meeting would like to expend $5,000 in grants before June 30 in support of various Quaker organizations (list attached) as originally budgeted for 2017-2018. Alternatively, not making these grants in the current budget year would reduce the forecast deficit in half – down to $5,573. Friends considered the question.

The Meeting approved the Grants from Operating budget of $5,000 knowing that the grants will be made out of the operating reserve.

Craig also presented the operational 2018-2019 budget (attached) on behalf of the Finance Committee.

a. The budget for 2018-2019, as presented has a deficit of $8,550.

b. The committee has reviewed all committee budget requests and does not believe that we can reduce those line items.

c. An additional expense for next year is $4,000 for a bookkeeper to reduce the workload of the meeting treasurer and the meeting secretary. Other budgeted amounts are similar to the current year.

d. The committee recommended the budget even though the budget results in a deficit with the following understanding: i. Expecting donations to increase during 2018-2019 is unrealistic. Donations have

leveled off during the past three years. ii. Drawing from the operating reserve is not sustainable and should not be relied

upon. iii. Reducing Grants and Covenants would be a reasonable way to balance the

budget, but this contingency could be evaluated in January, with a budget review, once the year-end donations have been received.

e. In a lengthy discussion a number of questions and concerns were raised regarding fundraising. These included:


17 June 2018

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i. Tuition assistance grants are made in February, so review of grants must be completed in January.

ii. PYM and Quarter have different fiscal years from the Meeting and rely upon funding from the Meeting so analysis may need to happen even earlier.

iii. How do we let people know of the urgency of the current deficit?

iv. Might we consider pledges in the future? v. Might we stress monthly automatic withdrawals?

vi. Have individual donation amounts risen or fallen? Have the number of households making donations risen or fallen?

vii. Do we approach the groups to which we make grants and ask if they really need the funding?

viii. What were the specifications of grant giving when we closed the Yarnall fund? ix. Would support elimination of the education grants because those grants serve no

social good. x. Appreciation for being in integrity and presenting a budget with a deficit.

The Meeting approved the 2018-2019 budget with a deficit of $8,550 with the stipulation that we will check on our income in January and consider whether grants need to be adjusted in order to avoid a deficit..

2. Care and Counsel. Committee clerk, Phil Jones requested approval for an exception to our process, in considering the membership request of Lilly Basgall. Lilly has graduated from high school and will be leaving for college in August. Since we do not have meetings for business in the summer it would be difficult to appoint a clearness committee and have two readings of the report in order to consider Lilly for membership. The Care and Counsel Committee asks a) for retroactive approval of a clearness committee of Miyo Moriuchi, convener, John Roberts, and Peter Warrington (the committee has already met with Lilly), b) that the reading of the clearness committee report today be accepted as the first reading, and c) that a called meeting in July or August be convened for the second reading and for decision.

The Meeting retroactively approved her clearness committee and accepted that committee’s report – which as shared today – as the first reading. Friends approved scheduling a called meeting in July. Phil also read the report of the clearness committee for Anne Hawkins, consisting of Joe Byers, convener, Donna Pucci, and Peter Warrington. Anne’s second reading may take place at the called meeting to be scheduled.

3. Religious Education Committee. Committee Clerk, Betsy Robertson, presented the annual report (attached). The committee has sponsored several events and activities over the year and works with twenty to thirty children each week.

The committee membership is changing significantly this year with members who have served as long as twelve years moving off the committee and bringing new faces and seasoned faces to the


17 June 2018

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committee for the next year. Friends thanked the committee for the excellent work of the committee. 4. Worship & Ministry Committee. Committee clerk, Rebecca Heider, brought the minute of religious service for Eileen Flanagan (attached) to be approved. This was the second reading of the request for the minute of religious service – the first reading was in May.

The Meeting approved Eileen’s minute of religious service. The committee also sought approval of a support committee for Eileen, composed of: Janaki Spickard-Keeler, clerk, Amey Hutchins, Dylan Steinberg, Heather Gray, and Hedie Kelly. The Meeting approved the support committee.-

5. Refugee Support Group. Working group clerk, Beth Zelasky, presented the committee’s annual report (attached). The group has raised a total of $9,488.32 for UNHCR Lifeline program and plan to work for an additional year. 6. ad hoc Committee on Racism. Committee member, Ellen Deacon, reported that the committee has begun to meet, and hopes to work in a spirit-led manner so as not to feel pressured to produce. Together they are seeking ways forward, taking seriously the charge of creating a meeting-wide process and looking at ways to implement the meeting’s minute on racism.

Committee members are Carla White, clerk, Steve Kelly, recorder, Heather Gray, Ellen Deacon, Tchet Dorman, Kerry Strom, Linda Clark, and Nan Thompson.

7. Office & Administration Committee. Committee member, Dan Evans, reported (attached) on alcohol consumption during events held by tenants at the meetinghouse.

8. Approval of Minutes for May 2018. The minutes were approved with minor changes. The PYM request for a special gift from the meeting to support their Salesforce Project was raised again, and the meeting was clear that, given our budget constraints, we are in no position to give an additional gift to PYM.

9. Closing Announcements. a. Clerks' Meeting at 12:15 in the worship room on September 9 b. September Annual Reports Due

i. Outreach ii. PIHN

iii. Treasurer Annual Report c. Easy Evens

i. July--Office and Administration ii. August—Stewardship

iii. September—Outreach

10 Closing Worship Storm Evans, recording clerk

Organization

2015 2016 2017 2018 (proposed)

Philadelphia Interfaith Hospitality Network 1,500$ 1,500$ 1,500$ 1,500$

Friends Committee on National Legislation 500$ 500$ 500$ 500$

Historic Fairhill 500$ 500$ 500$ 500$

Friends General Conference 500$ 500$ 500$ 250$

American Friends Service Committee 400$ 400$ 250$ 250$

Friends Journal 300$ 300$ 250$ 250$

Friends World Committee for Consultation 300$ 300$ 250$ 250$

Awbury Arboretum 250$ 250$ 250$ 250$

Wesley Enhanced Living at Stapely 250$ 250$ 250$ 250$

Chestnut Hill Community Fund 250$ 250$ 250$ 250$

Friends of the Wissahickon 250$ 250$ 250$ 250$

Quaker Voluntary Service 250$ 250$

Fellowship of Friends of African Descent 250$

Total: 5,000$ 5,000$ 5,000$ 5,000$

Amount

Grants from Operating Budget

Treasurer’s Report – Meeting for Business, June 17, 2018

Fiscal Year 2017‐2018 (ending on June 30, 2018)

Ourcurrentfiscalyearisdrawingtoaclose.Basedoncurrenttrendsweexpecttoendtheyearwithadeficitduetoashortfalloncontributions.

CurrentForecast Budget %toBudgetIncome ‐Contributions&Grants $125,000 $138,600 90%‐Rentals $43,250 $42,000 103% IncomeTotal $168,250 $180,680 93%ExpenseTotal $178,750 $180,680 99% Excess/Deficit ‐$10,500

ThereasonforthisshortfallisthatcontributionincomehasbeenlessthanexpectedinJune.InatypicalyearcontributionsarehighestinDecemberandJune.ThroughthefirsttwoweeksofJunewehavenotseenourhistoricpatternofcontributions.Lastyearhadahistorichighincontributions,andthisyearisnotonthatpace.

0

10000

20000

30000

40000

50000

60000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

ContributionsbyMonth

2014‐2015

2015‐2016

2016‐2017

2017‐2018(toJune14)

Budget for Fiscal Year 2018‐2019

Thebudgetpresentedtodayisnotinbalance,withasignificantshortfallof$8,550(5%).

Incomeissetat$177,080.Thebudgeteddonationsfrommemberandattendercontributionshavebeenadjusteddownto$120,000basedonthecurrentyeargivingandhistoricalaverages.Rentalincomeissettoincreaseby$7000(17%)to$49,000.

Expensesareat$185,380,a3%increaseoverFY2017‐2018.Theincreasesaredueprimarilytoincreasedstaffingcosts.Theexpenseestimatesinthebudgethavebeenprovidedbythecommitteesresponsible.

Financecommitteeseeksinputfromthemeetingcommunityonthewaytoproceed.

Topassabalancedbudget,wewillneedto:

Increasecontributionstohitourcurrentyeargoalinthenexttwoweeksor

Reduceexpenses

Financecommitteehasreviewedtheexpensesfromeachcommitteeandbelievesthemtobeappropriate,sorecommendsthatdiscussionofreducedexpensesfocusonthecovenantsandgrantsbudget(24%ofoverallexpenses).

Themeetingmaychoosetopassanunbalancedbudgetandhasdonesointhepast.Anunbalancedbudgetmeansthatthemeetingexpectstodrawdownouroperatingreserveinordertopayforcurrentoperatingcosts.Theforecast$8,550deficitwouldreduceouroperatingreserveby9%overthecomingyear.Thismaymakesenseduringunusualcircumstances(highone‐timeexpenses,forexample),butisnotsustainableasanongoingpractice.

Thelifeofthemeetingrequiressupport,bothfinancialandotherwise,fromallwhoareinvolvedinit.Forthemeetingtomeetitsgoalsforthisyearandthenext,weshouldalllooktohowwecanbestsupporttheworkwedo.

Wages&Benefits31%

Office&Administrative

4%

Building&Grounds17%

Mortgage22%

Committees2%

Grants24%

FY18/19Expenses(Draft)

DRAFTBUDGET-FYE2019MeetingForBusiness(June2018)

FYE2018 FYE2018 FYE2019(Forecast) Budget Proposal Notes

4000Contributions4010MemberContributions 88,177$ 104,000$ 90,000$ 75%of$120,0004020AttenderContributions 28,851$ 25,500$ 30,000$ 25%of$120,0004030Bequests/OtherContrib. 3,120$ 4,000$ 4,000$4040GrantsReceived 1,100$ -$4050SkyspaceContributions 4,772$ 4,000$ 4,000$Total4000Contributions 124,921$ 138,600$ 128,000$4200UseofMeetingHouse4210RegularTenants 20,161$ 19,000$ 20,000$ O&A4220Weddings&Events 23,117$ 23,000$ 25,000$ O&A4230EventFacilitatorCharge 4,000$ O&A,Add'lEventDutiesTotal4200UseofMeetingHouse 43,278$ 42,000$ 49,000$4300Interest&Dividends 54$ 80$ 80$ TreasurerSalesTotalIncome 168,253$ 180,680$ 177,080$GrossProfitExpenses7100Wages&Benefits71101stDaySchoolStaff 2,517$ 3,750$ 3,750$7120MeetingSecretary 13,803$ 15,000$ 15,300$ 2%payraise(O&A)7130ChildCareCompensation 3,720$ 3,000$ 4,000$7131FacilitiesCoordinator 2,563$ 3,000$ 4,000$ O&A,Add'lEventDuties7132CleaningStaff 17,834$ 20,000$ 20,400$ 2%payraise(O&A)7133LandscapingStaff 1,816$ 2,500$ 3,000$ Landscaping7140PayrollTaxes 2,381$ 2,800$ 2,850$ Treasurer(incl.2%raise)7150Workers'Compensation -$ 850$ 850$ Treasurer

Bookkeeper 4,000$ O&ATotal7100Wages&Benefits 44,634$ 50,900$ 58,150$7200Office&Administrative7210OfficeSupplies 124$ 400$ 400$7220Telephone&Internet 4,130$ 4,000$ 4,000$7230Computer&Software 157$ 500$ 1,500$ O&A/Fin,DBandPayroll7240PostageandPrinting 896$ 300$ 700$ O&A7250Legal&Professional 73$ 150$ 150$7260Banking&Bookkeeping 35$ 200$ 200$7290MiscellaneousExpense 52$ 50$ 50$Total7200Office&Administrative 5,467$ 5,600$ 7,000$7300Building&Grounds7310Electricity 9,788$ 7,200$ 8,500$ Property7320GasHeat 439$ 350$ 350$ Property7330WaterandSewer 1,058$ 2,850$ 2,900$ Property7340RepairsandReplacement 10,253$ 6,750$ 3,000$ Property7341FireAlarmMaint./Monitoring 818$ 800$ 800$ Property7342ElevatorMaintenance/Repairs 1,689$ 500$ 600$ Property7344RetractableRoofMaintenance -$ 2,000$ -$ Property7346HVACMaintenance -$ 1,500$ 500$ Property7350PropertyInsurance 9,876$ 9,000$ 9,000$ Property7360Housekeeping&Supplies 604$ 900$ 550$ Property7370CleaningServices 788$ 1,100$ 900$ Property7374SnowRemoval 3,166$ 1,500$ 1,500$ Property

LandscapeMaintenance 2,000$ Landscaping7395MortgageInterest&Principal 40,530$ 40,530$ 40,530$ TreasurerTotal7300Building&Grounds 79,009$ 74,980$ 71,130$7400CommitteeExpenses7410CareandCounsel 16$ 200$ 200$7420FinanceCommittee -$ 50$ 50$

7430HospitalityCommittee -$ 500$ 500$ Hospitality7435InterfaithHospitality 241$ 600$ 600$7440LibraryCommittee -$ 150$ 150$ Library7450OutreachCommittee 169$ 500$ 500$7455Peace&SocialConcerns 109$ 200$ 200$7460PropertyCommittee 1,155$ 200$ 200$7465ReligiousEd./1stDay 541$ 500$ 500$7470ReligiousEd./Adult 667$ 800$ 800$7475Worship&MinistryCom. 262$ 200$ -$ W&M7485SkyspaceCommittee -$ 200$ 200$Total7400CommitteeExpenses 3,158$ 4,100$ 3,900$7500CovenantsandGrants7510YearlyMeetingCovenant 27,795$ 26,500$ 26,500$7520QuarterlyMtgCovenant 2,098$ 2,000$ 2,200$ Quarter7530GrantsforQuaker/Community 5,000$ 5,000$ 5,000$7540GrantsforP&SC 5,664$ 5,000$ 5,000$7550TuitionAssistance 6,000$ 6,000$ 6,000$Total7500CovenantsandGrants 46,556$ 44,500$ 44,700$7600OtherExpenses7610MinorA/RWriteoffs (687)$ -$ -$ Treasurer7620TransactionFees 538$ 450$ 600$ Treasurer7630BusinessTaxes 150 150$ 150$ TreasurerTotal7600OtherExpenses 1$ 600$ 750$TotalExpenses 178,826$ 180,680$ 185,630$NetOperatingIncomeNetIncome (10,573)$ -$ (8,550)$

TOTALINCOME 177,080$TOTALEXPENSE 185,630$NETINCOME (8,550)$

Committees2%

Chestnut Hill Friends Monthly Meeting Religious Education Annual

Report 2017-18

Religious Education oversees three combination classes of First Day

School: the nursery and the nurturing of the meeting’s children. This

past year was full and active.

Highlights

Curriculum: Our theme for the second year running was ‘Let Your Life

Speak: Making a Difference.’ Each month was devoted to a different

topic (the environment, diversity, spirit, beauty, etc.,) with lessons

involving art and nature projects, Bible stories, Quaker studies, and

contemporary activism – explorations into making a difference in the

world and how we can manifest this in our own lives. A versatile

construct was used, adaptable to many methods of teaching and

appropriate for all ages.

Family Meeting for Worship: We held two family meetings for worship

this year. Each had a guest leader and 40-60 people attended.

Enthusiastic participation by the children and adults was heartening.

We are still experimenting with ways to help the younger children

understand and enter Quaker ways of worship.

Activities: The now-annual Valentine’s Day Family Breakfast, Movie

Night, a Talent Show, and the end of school year picnic/fair were

enthusiastically received and attended by families and members.

Summer School: We wish to express special gratitude for the many

meeting members who rose to the opportunity to teach a Sunday

during the summer. This continues to be an excellent way to introduce

or reconnect adults with the younger members of our community, and

both parties seemed to enjoy the outcome.

Classes: There were more than 50 children enrolled in First Day school.

An average of 20-30 attend on any given Sunday.

Nursery: Claudia Vesterby is in her fourth year as the leader in the

nursery, with assistant Lilly Basgall during the school year, and Anna

Nordlof and Lilly Basgall assisting during the summer.

The children are infants to five-year-olds, with an average of 2-4

children attending of a Sunday. Claudia, et al, seek to provide a warm

atmosphere in which the children feel safe and nurtured.

Kindergarten through 3rd grade: For the Fall semester Tricia Walmsley, a

wonderful story-teller, leads the children in lessons about the Quaker

testimonies and bible stories. She used games and crafts, songs and

plays, all chosen with a spiritual or moral lesson so the children may

learn to find their place in the world. She was assisted regularly by

Cyane Gresham and Grace Moses, whose kind and intelligent guidance

and thoughtful snacks developed a devoted following among the

children. Grace Moses was ever available to teach the class, and added

music and fun group activities.

During the Spring semester Diane Dunning led the class, teaching

mostly about Quaker testimonies using games, arts and crafts, and

outdoor activities. She was assisted by Cyane, Grace, Kerry Strom,

Amey Huchins, Miriam Schaffer, Debby Carr, and others. Lily Brandt-

Moses assisted in the class during the Spring.

Fourth through 6th grade: In the Fall Meg Mitchell followed the

curriculum with Bible lessons, spirituality, and Quaker practice

embedded in the activities. She led meetings for worship for business

and the children were quite engaged for these meetings.

Carla White taught in the Spring. As the children tended to be active

she chose to do some science projects and outdoor activities to keep

the children engaged. She also continued the popular tradition of

making cascarones for Easter. Sarah Sharp led a class based on her

travels in the Near East. Daria Brandt-Moses was a paid assistant in the

classroom for the 2nd half of the year.

Young Friends: Betsy Robertson started the year off. Irene McHenry

taught mindfulness, Randy Granger had a very successful month doing

calligraphy, Jon Landau led Spirituality, Steve Elkinton taught self-

awareness. Al Vernacchio taught Quakerism and Sexuality, Miyo

Moriuchi led a Japanese Tea Ceremony, and Katie Hawkins ended the

year with sessions on Mind-Body-Spirit.

We were also helped by Jean Warrington, Peter Warrington, Ann Jones,

Nancy Brockway, Rachel Eshenbach, Andy Freifeld, Melissa Morris,

Miguel Perez, Sunil Archarya, Signe Willkinson, and John Roberts. Many

others helped in different ways.

Religious Education Committee: Diane Dunning and Betsy Robertson

were co-clerks. Tricia Walmsley, Meg Mitchell, and Cyane Gresham

rounded out the committee. All current members cycled off in Spring

2018, save Meg Mitchell, but agreed to stay on until the end of the

school year and including the summer session. RE did a meeting-wide

recruitment and are pleased to welcome five new members to the

committee: Claire Ordway, Andy Freifeld, Crystal Bianchi, Jon Landau

and John Roberts. The last two have been on this committee in the past

and are glad to return.

RE Coordinator: We are thrilled to have hired Donna Pucci as the RE

Coordinator. It has been many years since we’ve had a coordinator, so

the position is being built basically from scratch. Donna assumed her

responsibilities immediately with great enthusiasm, efficiency, and

care. Her presence has already made a difference in the RE program.

We are pleased and fortunate to have her.

We are very happy about the renewed Religious Education committee.

Two transitional RE committee meetings were held this Spring with

everyone in attendance, old and new; the new members’ participation

and input is inspiring! We wish them well and are excited to see what

their brave, creative, fresh points of view will bring to the children of

our community.

1

ReportfromWorshipandMinistryMinuteofReligiousServiceforEileenFlanaganJune2018Proposed Minute of Religious Service for Eileen Flanagan: Chestnut Hill Friends Meeting recognizes that our longtime member, Eileen Flanagan, has been called by the Spirit into a prophetic ministry of healing humanity’s separation from the earth, each other, and the Divine. Her ministry includes writing, teaching, public speaking, and travel. Grounded in her commitment to follow divine guidance and tested by her faithful public action for racial and environmental justice, her ministry is an expression of the prophetic Quaker tradition of challenging those systems and practices that keep us from living in right relationship with Creation and each other. We have received the blessing of her ministry in our own community. We support her call to public ministry, with prayer; by providing a committee for support and accountability; and by receiving donations and grants to Chestnut Hill Meeting to be released to Eileen for the costs of this work. Eileen is looking forward to keeping the Meeting connected to her work on an ongoing basis, and her committee will make a formal report annually. At the end of the third year the Meeting will revisit its commitment to support this ministry.

We commend Eileen to all, in the hope that she will be kindly received wherever she serves. Eileen’sproposedsupportcommittee:JanakiSpickard‐Keeler(clerk)AmeyHutchinsDylanSteinbergHeatherGrayOnemorepersonpending

Refugee Support Interest Group -- Yearend Report – 6/10/2018 Summary The working group is formed from CHMM members and attenders who have an interest in the cause and a desire to help. The primary goals of the group are, 1) to raise funds for the UNHCR Lifeline program, 2) to educate ourselves and others about the current refugee situation in the world, and, 3) to work together as part of CHMM on social activism. Highlights from this year’s activities include:

o Raised a total of $9488.32; o Held ten fundraising events; o Developed a strong relationship with UNHCR for submitting raised funds efficiently; o Developed a system to record all funds raised; o Constructed a poster display that provides information on refugees, Lifeline and our pro-

jects. This was displayed on Sunday mornings and at events; o Organized a field trip to the American Historical Swedish Museum's refugee photo ex-

hibit.

Members Working group membership is not of formal assignment, but one of self-selection. Members at-tend monthly working group meetings and/or work on events / projects of interest. Individuals who participate and are on the email distribution list include:

o Co-clerks: Sarah Whitman, Beth Zelasky o Treasurers: Meg Mitchel, Beth Zelasky o UNHCR Liaison: Tricia Walmsley o Members: Jeff Perkins; Michelle R Martin; Rebecca Heider; Tricia Walmsley; Diane

Dunning; Steve Elkinton; Miyo Moriuchi; EstherGrace Gilbert; Irene McHenry; Jim Victor; Jon Landau; Mary Day Kent; Nancy Thompson; Liz Williams; Bill Hengst; Ann Jones

Relationship with USA for UNHCR Our UNHCR liaison worked very closely with USA for UNHCR to ensure that the funds raised were sent to the correct location and were tracked as donations from CHMM. Tricia worked with UNHCR as well as Carol Shearon (a member of Gwynedd Meeting) to have a form developed that contained all necessary donor information, so when checks were submitted, indi-viduals would receive receipts from UNHCR for tax purposes. We now have a CHMM-specific donor code and website donation page.

Fundraising We ran a variety of events over the last nine months. Fundraising began with a first day school car wash, followed by soliciting donations for parking during a Harry Potter event. A Halloween pizza party - "Pizza-ween" - introduced the Meeting to the Lifeline program. Christmas activities included a cookie party and a "donate in lieu of a holiday gift" campaign. In addition, in Decem-ber the committee sponsored the Blue Moon potluck with a Syrian theme. A Happiness Class mid-winter drew from Meeting membership and the larger community. In April, the com-mittee piggy-backed on to the First Day School committee talent show and provided refresh-ments with an optional donation to the program. Also in April, a community wide fundraiser took

place at the Trolley Car Diner. The year ended with the annual plant swap donating its raised funds to the cause. In addition to fundraising events, donations were collected on an ad-hoc ba-sis from individuals. We made an effort to have a broad range of events to interest different parts of our meeting community.

Educational Efforts We developed an information board which also charted dollars raised. This board is displayed in the Meeting foyer each Sunday. Also, at each event, we displayed the information board and working group members were on hand to answer questions. At Pizza-ween we showed a video explaining the UNHCR Lifeline Program. At the talent show, a video showing refugee photos was accompanied by a very moving poem read by two committee members. A field trip to the Swedish Museum was taken to view a refugee photo exhibit followed by a light meal at a Middle Eastern restaurant. Lastly working group members shared refugee-related books. Three potential summer activities are a book reading group, showing the movie "Human Flow", and a Syrian cooking class.

Financial Tracking It was important for us to track donations raised through each event so we could evaluate our efforts. In addition, we wanted to maintain financial transparency. In order to meet these goals we developed a simple financial tracking system hosted in the Google cloud. The system tracks all incoming donations by individual and event. Co-clerks and treasurers have read/write access to the system. Read access can be provided for any interested individual, although specific do-nor information (names) will be kept private.

Recommendation The working group spent time to determine if we were led, individually and as a group, to con-tinue our efforts for 2018-2019. Our recommendation is strongly that our working group con-tinue, and we seek the meeting's approval for this step at the June MfWfB. The group felt that our work is first a tangible, useful involvement in the refugee crisis, and second, is in line with Quaker values and continues a tradition at CHMM of helping marginalized groups, and offers an opportunity at CHMM to work together on a social issue. The working group will work to continue our fundraising and educational goals. We will plan fu-ture events based on successes in the past, member interest and developing new creative ideas. We will also seek to discern if we are led to broaden our missions in terms of working with other groups or working directly with refugees. Beth Zelasky will continue as co-clerk, and Jim Victor will also serve. We welcome new mem-bers to the working group.

Office & Administration Committee Update on Alcohol Consumption by Tenants

June 17, 2019

The Office and Administration Committee has been enforcing the Meeting’s policy against alcohol in the meetinghouse by including that policy in the rental agreement and other documents posted on the web page, and by instructing the Meeting secretary to remind tenants of the policy before events. However, the Event Facilitator, Ned McConaghy, has on occasion, found empty wine or liquor bottles in the recycling tubs.

It is our conclusion that, despite our best efforts, we cannot assure the meeting that all events will always be alcohol free. We will continue to emphasize the policy in our interactions with tenants. We have instructed the Event Facilitator to notify the meeting secretary if he finds evidence of alcohol consumption so that we can deny a refund of the rental deposit, but we have also instructed Ned not to confront tenants believed to be using alcohol because of concern for his safety.

Chestnut Friends Meeting July 15, 2018

Called Meeting for Worship with Attention to Business

Topic: Membership for Lilly Basgall

Clerk Jeff Perkins asked for a centering worship.

Philip Jones, Care & Counsel Clerk, brought forward Lilly Basgall’s request for

membership. Lilly has requested membership as she wants to be grounded

with Chestnut Hill Meeting before she enters Syracuse University in August.

Lilly, the daughter of Betsy Robertson, has grown up in CHFM. Friends noted

that she has imagination and has been a boon to the work assisting with the

Meeting’s nursery child care.

A Friend expressed the hope that the Meeting stay in active communication

with Lilly. Another Friend was happy to see the Meeting grow with conscien-

tious, young people.

Lilly Basgall’s membership was happily approved.

A Welcome Committee, Donna Pucci(convener), Beth Zelasky, Carla White

and Mickey Abraham, was approved.

The meeting ended with a brief period of worship.


Miyo MoriuchiAssistant Clerk


16 September 2018

Page 1

Meeting for Worship with Attention to Business was clerked by Jeff Perkins; Ellen Deacon of Worship and Ministry Committee served as elder, holding the Meeting in the Light. Twenty-two Friends were present. Friends began with a period of silent worship, followed by the reading of the 9th Month Query--Outreach. Responses to the query:

I enjoy visiting other churches and Quaker meetings. I am attentive to the welcome that I get when we visit. Our meeting does welcoming and hospitality well.

Our younger daughter went to a local Quaker meeting in Connecticut looking for a spiritual home and was disappointed with the experience. It’s not just an Outreach Committee responsibility, the entire meeting must work to make the Meeting welcoming. The experience of Meeting doesn’t end at the door, but begins there.

The Skyspace is a component of outreach. A few may have started attending, perhaps more will.

Feels to me like a higher number of first-time newcomers are coming to Meeting. Would like to know why people don’t stay once they have started to come.

Chestnut Hill and most of PYM do a decent job of accepting refugees from other churches. We must give room for them to heal after their initial introduction. How could we improve our work to spiritually deepen as new people come into our midst?

1. Care and Counsel. Committee clerk, Phil Jones reported that the committee contacted Middletown Meeting, in Connecticut asking for the release of Anne Hawkins from membership. The [person] at Middletown Meeting said that they had membership records from 2000 and could find no record of Anne being a member.

Friends agreed to final consideration of membership for Anne Hawkins at the October Business Meeting. Nell Kahil, consistent with the practice outlined in Faith and Practice, sent a letter to Jeff Perkins, clerk, requesting release of her membership in Chestnut Hill Friends Meeting. Phil read Nell’s request.

The Meeting approved release of Nell’s membership and asked Jeff to send a letter to Nell wishing her well in her search for a new faith community and suggesting that she consider visiting Greenwich Meeting in New Jersey. 2. Philadelphia Interfaith Hospitality Network (“PIHN”) Committee. Committee Clerk, Signe Wilkinson, presented the annual report (attached). The committee asked for approval to host PIHN guests in July 2019. The meeting approved hosting PIHN guests in July 2019. Signe explained that PIHN has difficulty finding hosting communities during the summer and that, as a result of that difficulty, the Meeting allowed one person to stay in the meetinghouse for three weeks in August this year. The committee wanted to gauge Meeting support for potentially extending our hosting in 2019 and if we were to do so, would the Meeting be


16 September 2018

Page 2

comfortable without overnight hosts during the second month. After some discussion, with including some reports of problems that had arisen during the three weeks in August, the committee agreed to seek further input and return to report the advisability of hosting for two months. Signe also asked for volunteers to organize the gift collection for PIHN guests at Christmas. The committee will include this volunteer opportunity in the newsletter. 3. Skyspace Committee. Committee clerk, Signe Wilkinson presented the annual report (attached). Skyspace contributions added $5,115 to the Meeting’s operating budget with an equal sum for the endowment for preservation of the Skyspace. Signe asked for approval Meeting’s approval to send a card, on behalf of the Meeting, to James Turrell on the 5th anniversary of Chestnut Hill’s first Skyspace opening.

The Meeting approved sending the card. 4. Worship & Ministry Committee. Committee Clerk, Rebecca Heider, presented the following statement on behalf of the committee: Near the end of August, we devoted time after meeting for a facilitated discussion of what we seek from worship and how we want to respond when messages are ungrounded or disruptive. Conversations like this demonstrate a range of perspectives about what makes a good message and how active a role we should take in trying to influence the messages that are given. Past conversations with meeting members about how to deepen our worship indicate that most of us are not comfortable with direct "eldering" of people about their messages, often at the same time that we wish something would help messages come from a deeper source. On the one hand, we long for deep, grounded worship, where the only ministry given truly comes from the Divine. On the other hand, we have the reality of being a community of people with diverse religious backgrounds and spiritual lives, all in different stages of learning how to be in worship together, and how to give and receive vocal ministry. As a committee, Worship and Ministry tries to balance holding up a clear sense of what Spirit-given vocal ministry is, with being loving and accepting of people wherever they are on that journey.

Rebecca shared the following query: What can we do, as individuals or as a community, to better realize gathered Quaker worship? Jeff asked Friends to enter into worship sharing around the query. Responses to the query include:

Most people come in with no previous knowledge or education about our vocal ministry. It must be hard to be new. Thinks it is important that we have a regular reading of Quaker Faith and Practice.

Worship happens inside this room. We can offer classes but if we want to affect vocal ministry, the learning will have to take place in this room.


16 September 2018

Page 3

Those of us who are more seasoned were reminded that it is our responsibility to come to worship with hearts and minds prepared, meaning that we spend time each week reading, writing, and listening for God’s voice. If we come to worship prepared, our vocal ministry will reflect that preparation and others will learn from us.

We have had the experience of one message that takes the meeting to a new level. After hearing one message like that, we understand vocal ministry much better. We must look for the log in our own eye. What can we do to prepare ourselves and invite the Divine to be among us?

I have been blessed and have examples of blessing of going to Pendle Hill and hearing Bill Tabor expressing the belief that God spoke constantly and will work all my life. Has made the meaning of worship real for me.

What makes people stay after they come to Meeting? Recommend reading the lead article of the August issue of Friends Journal was about that concern.

Nominating committee once asked me to be on a particular committee, but I declined, admitting that I was afraid of someone on that committee. The member of nominating committee said that they would not put me on the committee but gave me an assignment for the next year – to get to know that person better. It is all of our responsibility to get to know the person whose message I do not agree with. Sit with them at lunch and get to know them.

George Fox warned us about weak tea and that it is the fiery that most makes the heart beat with joy. Would love to see more prayer as part of vocal ministry.

A few weeks ago I talked one-on-one with someone about how they reacted to meeting today, and they talked for ten minutes. One-on-one conversations after worship help us understand.

5. Ad hoc Committee on Racism. Linda Clark briefly reviewed the ad hoc committee’s report (attached). In addition, the committee brought forward a minute recommended by the ad hoc committee and modeled on Central Philadelphia Meeting’s Minute on Mass Incarceration (attached) for consideration for approval by the Meeting. Responses included:

Has the committee decided that mass incarceration will be part of the committee work or are considering its importance and where it fits into the work of the committee?

We are on a learning journey, looking for a place to take more concrete steps. In the first place gives us a chance to learn and to meet people from whom we have been separated by our privilege.

Hoping that by working with other meetings, we can learn what we can do.

The meeting approved the Minute on Mass Incarceration as presented by the ad hoc committee and approved the committee taking it to the Quarter.


16 September 2018

Page 4

6. Treasurer’s Annual Report. Treasurer, Dan Heider presented the annual report (attached) and pointed out that the Meeting committed to reviewing finances in January to determine whether revenue is on track to meet the budgeted amount. Jeff pointed out that contributions fell short by $5,000 in 2018 and that Friends agreed to take a look at spending and revenue in January. Jeff would like to begin discernment before January around the contributions and scholarships from the operating budget. 7. Quarter Representatives. Quarter representative, Phil Anthony gave the report (attached). He asked whether the meeting would consider hosting the Quarterly Meeting on 28 April 2019 from noon to 3:00 pm. Chestnut Hill will be expected to coordinate a program, a potluck lunch and childcare if requested (the Quarter has funds available for childcare).

The Meeting approved hosting the Quarterly meeting on 28 April 2019. 8. Nominating Committee. Committee Member, Sarah Sharp reported that the committee is working on some loose ends now and reminded Friends that nominating season is starting up. Sarah reported that Anne Hawkins, Diane Dunning and Al Vernacchio have been added to the Worship & Ministry committee. They are still working to fill the treasurer position. A Friend noted that Worship and Ministry Committee is to be made up of Meeting members and asked about the membership of Anne Hawkins. After reflection, Jeff asked whether Friends were comfortable with Anne attending Worship and Ministry Committee meetings between now and the October Business Meeting when her final reading for membership will be considered.

The Meeting approved the addition of Al Vernacchio and Dianne Dunning to the Worship & Ministry Committee and agreed to consider the addition of Anne Hawkins at the October Business Meeting, following action on her membership application. Phil Jones, reporting for Care & Counsel committee, asked for approval for the following people to be appointed to the Nominating Committee: Joe Byers for a two year term and Amey Hutchins for a three year term.

The Meeting approved the additions to the Nominating Committee with the understanding that there is still one unfilled position on that committee. 9. Approval of Minutes for the June 17, 2018 Meeting for Worship with Attention to Business. The minutes were approved as presented. 10. Approval of Minutes for the July 15, 2018 Called Meeting for Worship with Attention to Business. The minutes were approved as presented. 11. Closing Announcements.

a. October Annual Reports Due i. Property

ii. Treasure Quarterly Report iii. Philadelphia Quarterly Meeting

b. Easy Evens i. October--Adult Religious Education

ii. November—Landscape iii. December--Property and House


16 September 2018

Page 5

c. Reserved November Saturday (November 17) to be released tomorrow for rentals d. Care & Counsel Committee will conduct a facilitated workshop on inclusion of

people with mental health concerns on October 27, 2018 e. The next Quarter Meeting in at Germantown Meeting on October 28. f. The Quarter will hold a special session on November 17 on Alternatives to

Violence – Listening to One Another in Difficult Racial Discussions

12. Closing Worship Storm Evans, Recording Clerk

Philadelphia Interfaith Hospitality Network Committee 2018 Annual report to CHFM Chestnut Hill Friends Meeting has worked with the Philadelphia Interfaith Hospitality Network (PIHN) for over 20 years to help end homelessness for families in Philadelphia. This report summarizes the 2017/2018 activities of the Meeting’s PIHN Committee whose members organize our support activities. This year, Nancy Cox, Tricia Walmsley, Tee Bushnell and Jan Collins joined the committee. Carla White clerked.

In brief: There was plenty of work, there were some glitches, but we had a lot of help from meeting members, PIHN staff and others. One guest wrote in thanks:

"Thank you for feeding the hungry and the homeless with such delicious food. Thank all of you, for being a Light in the darkness"

Our report: Throughout the year, CHFM members help PIHN by participating in their annual fall fundraiser, The Empty Bowl Dinner, and by generously collecting, wrapping and delivering gifts for a PIHN family. We ask Friends if someone would like to coordinate this winter’s gift collection

Our members spent the winter and spring preparing to host what turned out to be four families with 6 adults and 9 children for the month of July. Our tireless clerk, Carla White, was in constant touch with Keyonee Thalia, the PIHN coordinator. PIHN found us buddy congregations. We reached out to other Quaker meetings which, though sympathetic, felt overwhelmed by their own volunteer commitments. Storm and Dan Evans led the effort to fix the second floor shower so it would not flood the bathroom floor. Thanks to both. Barbara Buonocore reviewed our safety procedures.

Our members prepared sign up materials, updated our hosting manuals and assigned our members to oversee various weeks of the stay. We kicked into high gear with an after-worship pizza party on June 10 to introduce the program to CHFM members. Tynesha Carter, a previous guest of the program who wrote a book about her remarkable life, was our inspiring speaker. We also honored Mickey Abraham for her years of PIHN service. Many Friends signed up that day to help cook, host and buy supplies.

The Religious Education Committee did a great job cleaning out the kids’ rooms on the second floor and stowing their materials in the basement. Likewise, Hospitality Committee prepared the kitchen. Our members spent the Saturday morning before the guests arrived cleaning and organizing. Many members inside and outside the committee pitched in again at the end of Julyto get the rooms back in order. We are grateful to both of those committees for their solid support. The guests arrived on Sunday, July 1 and Monday the second. Consequently we did not have our usual introductory gathering with all the families to thoroughly go over the meeting layout, safety procedures, house rules and cooking responsibilities. We have made note that this is a necessary meeting for future hosting. Clean-up was an ongoing issue. In addition, we had to have the social room completely cleaned and cleared twice a week for the next morning’s yoga class. It was a heavy lift for the evening hosts who often ended up mopping the floor. While there were, as always, issues among the guests and with the meeting, this year the problems were overshadowed by the strong, positive participation from meeting members who spent time with

the children. We hosted two fun birthday parties and members came to read with the kids, do science experiments and arts and crafts among other activities. Thank you to all who helped. It made a big difference. This year PIHN could not find another congregation to host the families during the month of August so made alternative arrangements. Two of the families found accommodations on their own. One family could not. The children went with relatives while the mom stayed in the meetinghouse on the second floor. PIHN has a chronic problem finding August hosts. Our committee is mulling ways we might step in.

We are also working on clarifying our financial responsibilities to the meeting budget. Our requests to the Meeting:

-Please approve hosting the families next July -Please consider and advise: Would extending their stay for two weeks in August inconvenience the meeting and impact our rental income? -Please consider and advise: How does the meeting feel about leaving our guests without overnight hosts -Is there a Meeting member not on the PIHN Committee who would like to organize the Christmas gift collection for a PIHN family?

We need more members to adequately cover the hosting duties. Carla White is stepping down so we will need a new clerk. Volunteers welcome!

Lastly, thank you to all who volunteered. And, a particular thank you to those who were displaced by the program, particularly Phil Jones but also the First Day School and Hospitality Committees. We could not have pulled this off without you. While we had our glitches, we also received this note from one of our guests:

"Thank you for feeding the hungry and the homeless with such delicious food. Thank all of you, for being a Light in the darkness"

Submitted by: Carla White, Evangeline Bragitikos, Barbara Buonocore, Toni “Tee” Bushnell, Signe Wilkinson, Catherine Ezzo, Tricia Walmsley, Nancy Cox and Jan Collins.

Skyspace Committee

Report to Monthly Meeting, September 2018

Approaching our 5th anniversary of opening the James Turrell Skyspace, our committee has hosted over

12,000 visitors to enjoy the Skyspace experience. We have a strong and dedicated committee whose

members regularly volunteer to open the roof and welcome visitors from all over the world. We mourn

the loss of our dedicated volunteer Peter Borowiec and are working with the meeting to hold an

appropriate way to memorialize his contributions to the Skyspace and to the larger CHFMeeting

community.

We started 2018 with a well-attended winter lecture and slideshow by Diane Burko whose flights with

James Turrell over Arizona early in both of their careers influenced her art work. Her subsequent

paintings chronicle glacier melts and other evidence of climate change around the world.

The year was marked by continual bad weather that meant showing the closed loop instead of opening

the roof. However, at times we were able to open, we have enjoyed robust attendance.

We have also hosted several musical performances in the space by groups which are attracted by the

acoustics and the relationship with Turrell’s artwork. Half of the donations we receive from our visitors

go to the meeting’s general budget. The other half go to an endowment fund to cover Skyspace

maintenance and repairs.

Behind the scenes, we are scheduling a fall maintenance visit from Lipart, the company which installed

the retractable roof. James Turrell recommends we do that annually and more often when we have had

deep freezing weather.

We are still waiting for a “Gray Book” which is the operating manual from James Turrell for the piece.

We expect that later this fall.

Earlier this summer James Turrell suffered a severe heart attack. He has improved enough to start

traveling again. We ask that the meeting approve sending him a card from CHFM on the fifth

anniversary of the Skyspace opening thanking him for giving us the design for Skyspace and wishing him

good health in the years to come.

Our dedicated volunteers are: Phil Jones, Bill McCall, Alison Marzuoli, Martha Rose, Heidi Heller, Jessika

Romolona, George Benz, Bob Reynolds, Betsy Robertson, Vera Krymskaya and Mark Kempner.

Signe Wilkinson, clerk

Minute on Mass Incarceration (DRAFT):

Thankful for the leadership offered by Central Philadelphia Monthly Meeting on the issue of mass incarceration, Chestnut Hill Friends Meeting minutes its opposition to this oppressive institution as well. We commit to the following:

We offer to host one of a series of education sessions about navigating the legal and cash bail system, to be offered within our Quarter along with Philadelphians Organized to Witness, Empower and Rebuild (POWER).

Chestnut Hill Friends Meeting has created an ad hoc Committee on Racism to implement its own Minute on Racism, and our meeting charges them to include corporate discernment on Mass Incarceration as a part of our Meeting’s minuted commitment to "begin a robust meeting‐wide educational effort on white privilege, implicit bias and institutional racism (its historical roots, evolution and current pervasive forms)" and "strengthen and clarify our work against the ways racism affects so many aspects of our society.”

We charge our committee to seek and bring to Chestnut Hill Friends Meeting more information about attending cash bail hearings in the Philadelphia court system.

Ad hoc Committee on Racism

19 September 2018

As part of a prompt response to the CHFM minute on racism, two book groups met over a series of

weeks, reading Waking Up White under the leadership of Carla White. At the end of each chapter were

questions designed to personalize the learning about white privilege. It was sometimes difficult to

answer these questions, and to talk about them in the group setting, but this process promoted growth.

Afterward, there was a joint meeting to discern where to go from here. Some of the suggestions follow,

organized as (1) sharing what we learned, and (2) moving forward, both inwardly and outwardly.

Sharing:

We thought that this book should be available, along with others promoting anti-racism, on a special

shelf in the library. A further class on Waking Up White might be helpful. An adult class on the case for

reparations, was suggested. Several other books to study together were recommended.

Reaching out to other Meetings, and to other congregations in the area, was a frequent suggestion. We

hoped, too, for a more welcoming aspect when people of color do visit, and for instance, using the Kiosk

in the foyer to that end. We thought about hosting a film or event at the meeting, or maybe a full year

of various media with discussions. Mind-stretching field trips on anti-racism would be interesting. Could

we coordinate a joint movie or series with a Black congregation?

Moving Forward:

We envision spending more time listening and less time explaining. We wanted to make it easier to

learn about events, resources, and ways to participate. We thought about the fact that there is a range

of humanity included in the term “People of Color”. We recommended the class at St Martins called

Mindfulness and White privilege, which several of us attended, to promote inner work against racism.

We are inspired to learn more fact based information about racism as well.

Highly recommended was that CHFM join POWER, Pennsylvanians Organizing to Witness, Empower, and

Rebuild, a group of faith communities actively working toward change. This is a diverse group, with a

number of active campaigns.

Finally, we want to patronize Black-owned businesses, and support Friends of Color initiatives: Barry

Scott, cash bail, CPMM, Victoria Green EMIR Green street, Jondhi Harrell TCRC, Germantown, and Ujima

Peace Center FoFAD.

Tchet Dorman, Heather Gray, Kerry Strom, Steve Kelly, Carla White, Ellen Deacon, Linda Clark, and Nan

Thompson



[email protected]

Treasurer’s Financial Report for the Fiscal Year Ending 2018 (FYE18)

Meeting for Business September 2018

To Our Members and Attenders: Attached is a statement of assets and liabilities as of 6/30/2018 and a statement of operating income and expense for the full of the fiscal year (7/1/17-6/30/18). The “Operating Income & Expense – Budget vs Actual” report shows the income and expenses for the meeting’s activities (excluding restricted funds) as compared to budget. The year ended with overall income at $176,409 (98% to budget) and overall expenses at $175,734 (97% to budget), so we ended with a slight operating gain of $675 for the year. Income for the year was primarily contributions from members and attenders. The meeting raised over $42k in member and attender contributions in the fourth quarter, overcoming a potential shortfall and arriving close to budget. Income from rentals accounted for most of the remaining income, and rental income grew 10% over prior year. Expenses were generally on budget, except for a large charge for roof repairs following the snowstorm this past winter. The consolidated balance report shows the meeting's assets and liabilities. On the assets side, the meeting has $278k in cash and investment accounts, along with small amounts of accounts receivable and other funds. The meeting's chief liability is the mortgage for the meetinghouse, currently at $452k. The meeting maintains restricted funds, and those fund balances can be found in the “Equity” section of the balance sheet. A separate report of activity within each fund can be found in this report. Additional notes on the financial statements can be found on the next page.

The generosity and commitment of the meeting community has shown through this year. We have ended the year close to budget and ahead of expenses, all while maintaining an active community and engagement in the world around. In the coming year we will continue to seek to keep our finances sustainable and in alignment with the goals of the meeting.







Certain adjustments were made in Q4 based on activity from prior years:

• Review of the balance sheet identified $1045 in income which had been unallocated in prior years. An allocation entry was made for the end of FY18. Total unallocated revenue were $1045, which was applied to the operating reserve.

$23,780

$71,660

$28,846

$52,293

$44,109

$35,597

$37,232

$58,671

$-

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

$200,000

Q1Income Q2Income Q3Income Q4Income Q1Expense Q2Expense Q3Expense Q4Expense Budget

2017-2018Incomevs.Expense(Q1-Q3)

FullYear

CurrentQuarter

PreviousQuarters

Contributions75%

Rentals25%

OperatingIncome(FY18FullYear)

Wages&Benefits26%

Office&Admin3%Building&

Grounds21%

Mortgage23%

Committee2%

Covenants&Grants25%

OperatingExpense(FY18FullYear)

Accrual Basis Friday, September 14, 2018 06:10 AM GMT-7 1/2


July 2017 - June 2018

TOTAL


Revenue

4000 Contributions

4010 Member Contributions 98,343 104,000 95.00 %

4020 Attender Contributions 25,149 25,500 99.00 %

4030 Bequests/Other Contrib. 3,270 4,000 82.00 %


4050 Skyspace Contributions 5,116 4,000 128.00 %

Total 4000 Contributions 131,878 138,600 95.00 %


4210 Regular Tenants 19,692 19,000 104.00 %

4220 Weddings & Events 22,885 23,000 100.00 %


Total 4200 Use of Meeting House 44,477 42,000 106.00 %

4300 Interest & Dividends 54 80 68.00 %

4400 Other Income 0

Sales 0

Total Revenue $176,409 $180,680 98.00 %

GROSS PROFIT $176,409 $180,680 98.00 %

Expenditures


7110 1st Day School Staff 2,400 3,750 64.00 %

7120 Meeting Secretary 13,669 15,000 91.00 %

7130 Child Care Compensation 3,547 3,000 118.00 %

7131 Facilities Coordinator 2,857 3,000 95.00 %

7132 Cleaning Staff 18,474 20,000 92.00 %

7133 Landscaping Staff 1,981 2,500 79.00 %

7140 Payroll Taxes 2,410 2,800 86.00 %

7150 Workers' Compensation 585 850 69.00 %

Total 7100 Wages & Benefits 45,923 50,900 90.00 %


7210 Office Supplies 118 400 30.00 %

7220 Telephone & Internet 3,937 4,000 98.00 %

7230 Computer & Software 150 500 30.00 %

7240 Postage and Printing 883 300 294.00 %

7250 Legal & Professional 70 150 47.00 %

7260 Banking & Bookkeeping 36 200 18.00 %

7290 Miscellaneous Expense 50 50 100.00 %

Total 7200 Office & Administrative 5,244 5,600 94.00 %


7310 Electricity 9,333 7,200 130.00 %

7320 Gas Heat 418 350 120.00 %

7330 Water and Sewer 1,008 2,850 35.00 %


TOTAL


7340 Repairs and Replacement 10,380 6,750 154.00 %

7341 Fire Alarm Maint./Monitoring 780 800 98.00 %

7342 Elevator Maintenance/Repairs 1,611 500 322.00 %



7350 Property Insurance 8,847 9,000 98.00 %

7360 Housekeeping & Supplies 1,088 900 121.00 %

7370 Cleaning Services 751 1,100 68.00 %

7374 Snow Removal 3,018 1,500 201.00 %

7395 Mortgage Interest & Principal 40,530 40,530 100.00 %

Total 7300 Building & Grounds 77,764 74,980 104.00 %


7410 Care and Counsel 15 200 7.00 %



7435 Interfaith Hospitality 230 600 38.00 %


7450 Outreach Committee 161 500 32.00 %



7465 Religious Ed./1st Day 515 500 103.00 %

7470 Religious Ed./Adult 636 800 80.00 %

7475 Worship & Ministry Com. 250 200 125.00 %


Total 7400 Committee Expenses 2,275 4,100 55.00 %


7510 Yearly Meeting Covenant 26,500 26,500 100.00 %

7520 Quarterly Mtg Covenant 2,000 2,000 100.00 %

7530 Grants for Quaker/Community 5,000 5,000 100.00 %

7540 Grants for P&SC 5,000 5,000 100.00 %

7550 Tuition Assistance 6,000 6,000 100.00 %

Total 7500 Covenants and Grants 44,500 44,500 100.00 %

7600 Other Expenses


7620 Transaction Fees 716 450 159.00 %


Total 7600 Other Expenses 29 600 5.00 %

Total Expenditures $175,734 $180,680 97.00 %

NET OPERATING REVENUE $675 $0 0%

NET REVENUE $675 $0 0%

Accrual Basis Monday, September 10, 2018 04:00 PM GMT-7 1/2


As of June 30, 2018

TOTAL

AS OF JUN 30, 2018 AS OF JUN 30, 2017 (PP)

CHANGE

ASSETS

Current Assets

Bank Accounts

1011 Valley Green Checking 76,844 86,162 -9,318



10241 PYM Donation Account 4,210 6,865 -2,655

10242 PayPal Account 1,458 1,408 50


Total 1024 Online Payment Accounts 5,668 11,643 -5,975







Total Bank Accounts $276,148 $283,163 $ -7,015

Accounts Receivable





1510 Undeposited Funds 1,430 788 643


Total Other Current Assets $22,136 $21,494 $643

Total Current Assets $311,428 $315,188 $ -3,760

Fixed Assets




TOTAL ASSETS $5,670,998 $5,670,433 $565


Liabilities

Current Liabilities

Accounts Payable

2005 Grants Payable 0 50 -50

Total Accounts Payable $0 $50 $ -50

Credit Cards

2010 Staples -698 0 -698


Accrual Basis Monday, September 10, 2018 04:00 PM GMT-7 2/2

TOTAL

AS OF JUN 30, 2018 AS OF JUN 30, 2017 (PP)

CHANGE


2015 Security Deposits 2,265 2,320 -56

2020 Other Accrued Expenses 6,000 11,850 -5,850



2110 FWT 521 644 -123

2120 FICA 353 558 -205

2121 Medicare 83 131 -48

2130 PA Withheld 250 278 -28

2140 Phila. Wage Tax 294 336 -43






Equity





Total 3010 Education Fund 17,281 17,726 -445







3095 Solar Panel Fund -6,266 -2,666 -3,600








3210 Operating Reserve 99,151 99,522 -370



Net Revenue 21,559 21,559

Total Equity $5,200,767 $5,179,457 $21,309

TOTAL LIABILITIES AND EQUITY $5,670,998 $5,670,433 $565



July 2017 - June 2018

TOTAL

JUL 2017 - JUN 2018 JUL 2016 - JUN 2017 (PY)

CHANGE

Revenue

4000 Contributions

4010 Member Contributions 98,343 100,651 -2,308

4020 Attender Contributions 25,149 28,032 -2,883

4030 Bequests/Other Contrib. 3,270 2,126 1,145

4050 Skyspace Contributions 5,116 4,647 469

Total 4000 Contributions 131,878 135,456 -3,578


4210 Regular Tenants 19,692 17,523 2,169

4220 Weddings & Events 22,885 21,501 1,384

4230 Event Facilitator Charge 1,900 1,400 500

Total 4200 Use of Meeting House 44,477 40,424 4,053

4300 Interest & Dividends 54 71 -17

4310 Insurance Dividend 378 -378

Total 4300 Interest & Dividends 54 449 -395

4400 Other Income 0 0

Sales 0 0

Total Revenue $176,409 $176,328 $81

GROSS PROFIT $176,409 $176,328 $81

Expenditures


7110 1st Day School Staff 2,400 704 1,696

7120 Meeting Secretary 13,669 14,125 -455

7130 Child Care Compensation 3,547 2,435 1,112

71301 TEMPORARY CC Comp (deleted) 0 0

7131 Facilities Coordinator 2,857 2,319 537

7132 Cleaning Staff 18,474 19,456 -982

7133 Landscaping Staff 1,981 1,966 16

7140 Payroll Taxes 2,410 2,577 -166

7150 Workers' Compensation 585 850 -265

Total 7100 Wages & Benefits 45,923 44,431 1,492


7210 Office Supplies 118 395 -277

7220 Telephone & Internet 3,937 3,778 160

7230 Computer & Software 150 150

7240 Postage and Printing 883 264 619

7250 Legal & Professional 70 9 61

7260 Banking & Bookkeeping 36 207 -171


7288 Office and admin. costs 4 -4

Total 7280 Fundraising Expenses 4 -4


TOTAL

JUL 2017 - JUN 2018 JUL 2016 - JUN 2017 (PY)

CHANGE

7290 Miscellaneous Expense 50 148 -98

Total 7200 Office & Administrative 5,244 4,805 440


7310 Electricity 9,333 10,692 -1,360

7320 Gas Heat 418 394 25

7330 Water and Sewer 1,008 973 36

7340 Repairs and Replacement 10,380 6,033 4,346

7341 Fire Alarm Maint./Monitoring 780 780 0

7342 Elevator Maintenance/Repairs 1,611 580 1,031

7346 HVAC Maintenance 109 -109

7350 Property Insurance 8,847 11,253 -2,406

7360 Housekeeping & Supplies 1,088 393 695

7370 Cleaning Services 751 250 501

7374 Snow Removal 3,018 1,250 1,768

7390 New Property Maint Exps 1,440 -1,440

7395 Mortgage Interest & Principal 40,530 40,530 0

Total 7300 Building & Grounds 77,764 74,677 3,086


7410 Care and Counsel 15 43 -28

7430 Hospitality Committee 99 -99

7435 Interfaith Hospitality 230 158 72

7450 Outreach Committee 161 131 30

7455 Peace & Social Concerns 103 312 -209

7460 Property Committee 364 504 -140

7465 Religious Ed./1st Day 515 252 263

7470 Religious Ed./Adult 636 675 -39

7475 Worship & Ministry Com. 250 250 0

7485 Skyspace Committee 161 -161

Total 7400 Committee Expenses 2,275 2,585 -311


7510 Yearly Meeting Covenant 26,500 29,000 -2,500

7520 Quarterly Mtg Covenant 2,000 2,000 0

7530 Grants for Quaker/Community 5,000 5,000 0

7540 Grants for P&SC 5,000 5,000 0

7550 Tuition Assistance 6,000 6,000 0

Total 7500 Covenants and Grants 44,500 47,000 -2,500

7600 Other Expenses 29 729 -700

Total Expenditures $175,734 $174,227 $1,508

NET OPERATING REVENUE $675 $2,102 $ -1,427

Other Revenue $0 $ -26,004 $26,004

Other Expenditures $0 $1,560 $ -1,560

NET OTHER REVENUE $0 $ -27,564 $27,564

NET REVENUE $675 $ -25,462 $26,137

Accrual Basis Sunday, September 9, 2018 04:50 AM GMT-7 1/2

Chestnut Hill Friends MeetingPROFIT AND LOSSJuly 2017 - June 2018

EDUCATION FUND

FIXED ASSETS GRAVEYARD FUNDS

GREET THE LIGHT

FUND


SOLAR PANEL FUND

TOTAL

Revenue


4020 Attender Contributions 5,000 $5,000

4050 Skyspace Contributions 5,244 $5,244

4055 Skyspace Endowment Contribution -243 $ -243

4060 Solar Panel Contributions 725 $725

Total 4000 Contributions 5,002 5,000 725 $10,727

4300 Interest & Dividends 258 533 863 $1,653

Total Revenue $258 $0 $533 $5,002 $5,000 $863 $725 $12,380

GROSS PROFIT $258 $0 $533 $5,002 $5,000 $863 $725 $12,380

Expenditures


7375 Landscaping 7,092 $7,092

7385 Graveyard Maint. 2,500 $2,500

Total 7300 Building & Grounds 2,500 7,092 $9,592


7555 Grants to Individuals 1,375 800 $2,175

Total 7500 Covenants and Grants 1,375 800 $2,175

Total Expenditures $1,375 $0 $2,500 $0 $7,092 $800 $0 $11,767

NET OPERATING REVENUE $ -1,117 $0 $ -1,967 $5,002 $ -2,092 $63 $725 $613

Other Revenue

8200 Gains/Losses Unrealized 923 1,907 3,087 $5,917


Total Other Revenue $923 $14,355 $1,907 $0 $0 $3,087 $0 $20,272

Other Expenditures

9100 Building Improvements -4,325 4,325 $0

Total Other Expenditures $0 $ -4,325 $0 $0 $0 $0 $4,325 $0

NET OTHER REVENUE $923 $18,680 $1,907 $0 $0 $3,087 $ -4,325 $20,272

NET REVENUE $ -195 $18,680 $ -60 $5,002 $ -2,092 $3,150 $ -3,600 $20,885

Philadelphia Quarterly Meeting Report 09/16/2018

Philadelphia Quarterly Meeting gathered for worship, lunch, program, and business at Ujima Friends Peace Center on Sunday, 07/22/2018. After lunch the gathered Friends enjoyed a presentation, “Ujima

Friends Peace Center: Unapologetically Black, Unapologetically Quaker,” presented by Dr. Ayesha Imani,

before settling into business.

Friends from the monthly meetings provided updates on two minutes before the Quarter: the Central Philadelphia MM minute on mass incarceration, and the Germantown MM minute on nuclear proliferation. Both minutes have been forwarded to Philadelphia Yearly Meeting.

The Quarter appreciated the offer of Greg Barnes, Central Philadelphia MM, to serve as one of a panel of recording clerks. At least two other recording clerks are needed and are still being sought.

Aimee Landau, Frankford MM, reported that work is progressing for a workshop conducted by the Alternatives to Violence Program (AVP) to provide tools for discussing racism.

The finance report showed that the Quarter has come up about $2,000 short in individual gifts. This was attributed to a fund-raising letter being sent out late because of transition to a new coordinator. However, expenses were lower than expected, so the Quarter finished the year with a slight surplus.

Chestnut Hill MM reported that Eileen Flanagan has received a minute of religious service. The meeting closed with silent worship. Philadelphia Quarter representatives met at Friends Center and via ZOOM video conferencing on Tuesday, 9/4/2018, to prepare for the PQM program and Meeting for Business in October. Hoot Williams, West Philadelphia MM, is now living primarily in New York State. However, he will continue as Quarter treasurer. another member of W. Philadelphia Meeting has been appointed to be their rep. Lanza, Philadelphia Quarter coordinator, is putting together a schedule of future Quarter meetings. The next meeting will be on Sunday, 10/28/2018 at Germantown MM. The Quarter is asking if Chestnut Hill MM would be willing to serve as host on Sunday, 4/28/2019.

The Quarter asks if there are any minutes of concern that the monthly meetings would like to bring forward at the October business session.

There was a brief report on Philadelphia Yearly Meeting Annual Sessions, focussing on the Multi-Cultural Audit and the minutes of concern that the Quarter forwarded to Quaker Life Council. The Multi-Cultural Audit Planning Committee will hold a retreat at Pendle Hill 9/21-23/2018; the two minutes of concern were not received in time by the Quaker Life Council to come before Annual Sessions. The meeting closed with worship and prayers for absent members.

Separately, it has been announced that the AVP workshop to facilitate racial discussion will be held at Friends Center on Saturday, 11/17/2018. Exact scheduling details are still being determined.



21 October 2018

Page 1

The meeting for business was clerked by Jeff Perkins with Phil Anthony holding the meeting in the Light as elder. Twenty-three Friends were present. The meeting began with a period of worship and the reading of the 10th Month Query – Stewardship of the Environment.


I have come to believe that we have an addiction to comfort and have developed a fear-buffer to insulate ourselves from discomfort. I am also concerned about the environmental impact of keeping us separate from each other racially. We have one deep challenge – reach out to each other.

I feel a connection with the natural world; politics are too busy. There is a human connection to trees, and we must have deep reverence. I recently read The Overstory by Richard Powers. I speak to people in power about how we respect our environment.

Some years ago, Peace and Social Concerns came to Worship and Ministry to ask for queries that would help Meeting understand our social impact on the environment. During that time, I heard Jorge Arauz wonder “Why does it require so much more in resources in the U.S. for people to be poor than moderately well off in the rest of the world.

1. Clerk’s Report. Jeff Perkins reported that he and Phil Jones met with representatives at Blossom to express the Meeting’s interest in purchasing part of the parking lot. Jeff and Phil learned that Blossom will close its operation at the end of the calendar year and will take another three to five months to close the facility. Blossom wants to sell the property as a whole piece but have not yet engaged a realtor. Once the facility is closed, Blossom or their agent may feel it necessary to secure the opening to the parking lot to prevent dumping. Our next step will be to remain in contact with Blossom and to contact the realtor as soon as one is selected with the goal of monitoring the situation and looking for an opportunity to discuss purchase. 2. Care and Counsel. Committee clerk, Phil Jones, reminded us that we have changed the structure of the Nominating Committee to six people with three-year terms. Betty Hartzell is being nominated for a three-year term.

The Meeting approved the appointment of Betty Hartzell to the Nominating Committee for a three-year term. Phil explained that because Middletown, Connecticut Meeting (attached) does not have Anne Hawkins listed on their membership rolls, rather than transferring a membership to Chestnut Hill, she is coming to us as a new member. Phil noted that this is the second reading of Anne’s application for membership.

The Meeting joyfully approved membership for Anne Hawkins and approved a welcoming committee of Joe Byers (convenor), Marlena Santoyo, and Jude Brandt. 3. Nominating Committee. Sarah Sharp, reporting for the committee, presented Anne Hawkins as a member for the Worship and Ministry Committee.

The meeting approved Anne Hawkins as a member of the Worship and Ministry Committee.


21 October 2018

Page 2

Sarah also reported that, even with the expectation of hiring a bookkeeper to relieve the meeting treasurer of some of his/her work, the Nominating Committee has not been able to find a candidate for treasurer. Sarah asked that those present continue to think about who in the meeting might be encouraged to consider serving as treasurer. 4. Treasurer’s Report. Treasurer, Dan Heider, reported on the 1st Quarter of FY 2019 finances (attached). Dan also reported that:

The Meeting has recently gone through a Worker’s comp Audit. Dan noted that the Meeting had received a grant in support of Eileen Flanagan’s work. He recently closed the Domini money market fund as had been instructed by the

Meeting several years ago. The process of closing the account was complicated. We are now using QuickBooks on-line, including payroll and preparation of donations

receipts. The use of QuickBooks on-line has facilitated the work of the treasurer and the secretary.

The budget approved in June had a $8,500 deficit; the Meeting committed in January, to review donations and revenue to see if we must reduce expenses in order to balance the budget.

Questions and concerns included wondering if our property tax liability with the city was resolved? Dan Evans reviewed the tax-exemption issue from 2011-2013. After significant work, the City accepted our tax-exempt status. There is still a question about a credit for taxes paid that should now be due back to the Meeting. The Meeting asked the Finance Committee to follow up. 5. Outreach Committee Annual Report. Committee Clerk, Donna Pucci, presented the report (attached), pointing out:

the committee has had several Seekers meetings during the past year. the committee considered reviving the Friendly 8’s program but has decided not explore

it further now. the greeting process continues to encourage visitors to return. the committee would like four additional members in order to do their work.

6. Philadelphia Quarter Representatives Annual Report. Phil Anthony delivered the report (attached), pointing out:

the Quarter has been instrumental in creating a mechanism by which minutes of concern can be transmitted to the Philadelphia Yearly Meeting.

there are two more Quarter events planned for this year. Philadelphia Quarter has not been a particularly visible or important part in the life of

Chestnut Hill Monthly Meeting. The representatives hope that our members and attenders will join in the ongoing work of the quarterly meeting.

the current representatives are willing to continue for another year but would like to encourage greater involvement by others.


21 October 2018

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7. Property Committee Annual Report. In response to a concern expressed earlier in the meeting about the height of building that might be built on the Blossom Parking Lot, Dan Evans, member of Property Committee, reported that the Blossom property is zoned RSA-3 where one can build a church, or residences (row home, semi-detached or single). He says that there will be height limits which will prevent the buildings from being visible through the Skyspace. Dan Evans delivered the Property Committee’s Annual report (attached), pointing out:

members of the committee had modified the shower entrance to limit water on the floor. Alan Bayersdorfer and Jude Brandt have started refinishing ten of the exterior wood

doors. They have spent more than 30 hours so far. the Meeting has written safety procedures for use of the fire alarm system and posted

them. we must renew our storm water credits with the Philadelphia Water Department, and

secure maintenance contracts for HVAC system and the Skyspace roof. we are deeply indebted and grateful to Mary Wilson who does a remarkable job cleaning

the building. The Meeting expressed thanks to Alan Bayersdorfer for the donation of his time to refinish the doors. 8. Ad hoc Committee on Racism. Committee member, Linda Clark, gave the report (attached) in which the committee asks for $200 to begin a pilot self-audit of our community as it relates to race and welcoming diversity. The committee may have future funding requests but are unable to estimate what those might be at this time. Peace and Social Concerns believe they may have budget funds available to help cover this additional expense to the budget.

The Meeting approved $200 for the self-audit. 9. Peace and Social Concerns. Committee member, Jean Warrington, brought a minute “Addressing Climate Change in Pennsylvania” (attached) for approval by the Meeting as co-petitioner with Central Philadelphia Monthly Meeting and the Clean Air Council.

The Meeting approved supporting Central Philadelphia’s minute and signing on as a co-petitioner.

A Friend expressed hope that the committee would set up a table so that we can sign on as individuals.

10. Approval of Minutes for September 16, 2018. The minutes were approved with the addition of Diane Dunning to the Worship & Ministry Committee recorded in Minute 8.

11. Closing Announcements. a. November Annual Reports Due

i. Landscaping ii. Nominating (officers)

b. Easy Evens i. November—Landscape

ii. December--Property and House


21 October 2018

Page 4

c. Care & Counsel Committee will conduct a facilitated workshop on inclusion of people with mental health concerns on October 27, 2018

d. The next Quarter Meeting in at Germantown Meeting on October 28. e. The Quarter will hold a special session on November 17 on Alternatives to

Violence – Listening to One Another in Difficult Racial Discussions f. Continuing Sessions, November 3rd at Arch Street Meetinghouse. Go to

PYM.org to register. g. Memorial for Betty Tiffany, November 3, 10:00 am here at the meetinghouse.

12. Closing Worship Storm Evans, recording clerk

Chestnut Hill Friends MeetingMeeting for Worship with Attention to Business

October 21, 2018

Minute from Care & Counsel Committee

Minute regarding Anne Hawkins’ application for membership

On 15 September, 2018, Miyo Moriuchi of Care & Counsel Committee spoke with James Fretz of Middletown MM, CT, where Anne was at one time a member. It is now a small meeting with 10-12 people attending on a First Day. Mr Fretz has kept records since 2000 and said Anne has not been “on the books” as a member in that time. Therefore, Middletown MM is unable to transfer Anne’s membership.

Care & Counsel feels it has done as much due diligence as possible, given the time elapsed since Anne left Middletown Monthly Meeting in the 1970s. Therefore we ask Business Meeting to accept that no other monthly meeting considers her a member, and approve her application to Chestnut Hill Monthly Meeting not as a transfer but as a new member. Philip H Jones, clerkCare & Counsel Committee



[email protected]

Treasurer’s Financial Report for the First Quarter FYE 2018 (ending 9/30/18)

Meeting for Business October 2018

To Our Members and Attenders: Attached is a statement of assets and liabilities as of 9/30/2018, and a statement of operating income and expense for the year through first quarter of our current fiscal year (running from July 2018 through June 2019).

The “Operating Income & Expense – Budget vs Actual” report shows the income and expenses for the ordinary meeting budget (excluding restricted funds, such as the education fund or the needy friends fund) as compared with the meeting budget. Meeting donations and income is at 12% of the yearly budget, behind of our pace in the prior year. Expenses are at 19% of the overall year budget. Expenses are generally on budget, except for large charges for elevator and fire alarm maintenance.

The consolidated balance report shows the meeting's assets and liabilities. On the assets side, the meeting has $279.546 in cash and investment accounts, along with small amounts of accounts receivable and other funds. The meeting's chief liability is the long-term mortgage for the meetinghouse, currently at $444,568.

The meeting maintains restricted funds, and those fund balances can be found in the “Equity” section of the balance sheet. A separate report of quarterly activity within each fund can be found in this report. This quarter, the meeting received the first donation from an external multi-year grant to support the work of Eileen Flanagan, one of our members.

This quarter the meeing continued to increase its capabilities, by transitioning payroll from a largely manual process to payroll run through Quickbooks Online. The new payroll system should allow for more accurate and timely payments, will support direct deposit, and offers additional security for the meeting. Many thanks to all those involved in this process.

The current year budget was passed out of balance, as the meeting seeks to discern the right balance of our many goals and obligations. Your treasurer would like to remind everyone that we will discuss balancing the budget in January, and it will be our contributions today and through the rest of the year that will give us guidance towards the future and will give us input on the right recommendations to make in balancing the budget.







Grant income to support the work of Eileen Flanagan (along with all other restricted funds) is shown on the restricted fund report. The current balance of this fund is shown on the �Equity� section of the balance sheet. The Solar Panel Fund (3095) currently shows a loss. This reflects pledges that were made but not yet paid: the solar panel project was initiated and completed on the basis of pledges made, and the total work cost was in line with estimates but not all pledges had been received by the time work was completed.

Accrual Basis Wednesday, October 17, 2018 06:06 AM GMT-7 1/2


As of September 30, 2018

TOTAL

AS OF SEP 30, 2018 AS OF JUN 30, 2018 (PP) CHANGE

ASSETS

Current Assets

Bank Accounts

1011 Valley Green Checking 77,135 77,291 -155

1012 Valley Green Money Market 23,227 23,198 29

1024 Online Payment Accounts 0 0 0

10241 PYM Donation Account 3,290 4,210 -920

10242 PayPal Account 1,507 1,458 49

Total 1024 Online Payment Accounts 4,797 5,668 -871




1320 FFC Graveyard Fund 30,513 29,778 735



Total Bank Accounts $279,546 $278,273 $1,273

Accounts Receivable





1510 Undeposited Funds 395 1,430 -1,035


Total Other Current Assets $21,101 $22,136 $ -1,035

Total Current Assets $314,924 $313,553 $1,371

Fixed Assets

1620 Meetinghouse - 20 E. Mermaid Ln 5,355,660 5,355,660 0


Total Fixed Assets $5,359,570 $5,359,570 $0

TOTAL ASSETS $5,674,493 $5,673,123 $1,371


Liabilities

Current Liabilities

Accounts Payable

2000 Accounts Payable 2,931 0 2,931

Total Accounts Payable $2,931 $0 $2,931

Credit Cards

2010 Staples -825 -698 -127

Total Credit Cards $ -825 $ -698 $ -127


2015 Security Deposits 2,370 2,265 105


TOTAL

AS OF SEP 30, 2018 AS OF JUN 30, 2018 (PP) CHANGE

2020 Other Accrued Expenses 6,000 6,000 0



2110 FWT 539 521 18

2120 FICA 264 353 -89

2121 Medicare 62 83 -21

2130 PA Withheld 231 250 -18

2140 Phila. Wage Tax 269 294 -24




Total Current Liabilities $467,276 $468,163 $ -887

Total Liabilities $467,276 $468,163 $ -887

Equity




3012 Education Fund - Inc. 1,697 1,697 0



3021 Graveyard Funds - Prin. 30,698 29,963 735

3022 Graveyard Funds - Inc. 34,899 34,899 0

Total 3020 Graveyard Funds 65,597 64,862 735



3095 Solar Panel Fund -6,266 -6,266 0


3045 E Flanagan Support 18,745 18,745







3210 Operating Reserve 81,197 100,412 -19,214

3300 Accumulated Net Income 4,146,092 4,120,340 25,752


Net Revenue 2,678 25,752 -23,074

Total Equity $5,207,217 $5,204,960 $2,258

TOTAL LIABILITIES AND EQUITY $5,674,493 $5,673,123 $1,371



July - September, 2018

TOTAL


Revenue

4000 Contributions

4010 Member Contributions 7,740.00 90,000.00 8.60 %

4020 Attender Contributions 2,165.00 30,000.00 7.22 %

4030 Bequests/Other Contrib. 534.96 4,000.00 13.37 %

4050 Skyspace Contributions 1,602.28 4,000.00 40.06 %

Total 4000 Contributions 12,042.24 128,000.00 9.41 %


4210 Regular Tenants 4,302.50 20,000.00 21.51 %

4220 Weddings & Events 3,987.50 25,000.00 15.95 %

4230 Event Facilitator Charge 550.00 4,000.00 13.75 %

Total 4200 Use of Meeting House 8,840.00 49,000.00 18.04 %

4300 Interest & Dividends

4310 Insurance Dividend 80.00

Total 4300 Interest & Dividends 80.00

Total Revenue $20,882.24 $177,080.00 11.79 %

GROSS PROFIT $20,882.24 $177,080.00 11.79 %

Expenditures


7110 1st Day School Staff 71.00 3,750.00 1.89 %

7120 Meeting Secretary 3,930.01 15,300.00 25.69 %

7130 Child Care Compensation 538.29 4,000.00 13.46 %

7131 Facilities Coordinator 497.25 4,000.00 12.43 %

7132 Cleaning Staff 4,092.23 20,400.00 20.06 %

7133 Landscaping Staff 1,506.64 3,000.00 50.22 %

7137 Bookkeeper 4,000.00

7140 Payroll Taxes 597.97 2,850.00 20.98 %

7150 Workers' Compensation 850.00

Total 7100 Wages & Benefits 11,233.39 58,150.00 19.32 %


7210 Office Supplies 400.00

7220 Telephone & Internet 890.13 4,000.00 22.25 %

7225 Website Design 1,500.00

7240 Postage and Printing 107.16 700.00 15.31 %

7250 Legal & Professional 150.00

7260 Banking & Bookkeeping 9.00 200.00 4.50 %

7290 Miscellaneous Expense 50.00

Total 7200 Office & Administrative 1,006.29 7,000.00 14.38 %


7310 Electricity 1,436.75 8,500.00 16.90 %

7320 Gas Heat 123.70 350.00 35.34 %

7330 Water and Sewer 255.06 2,900.00 8.80 %


TOTAL


7340 Repairs and Replacement 848.54 3,000.00 28.28 %

7341 Fire Alarm Maint./Monitoring 1,025.00 800.00 128.13 %

7342 Elevator Maintenance/Repairs 2,239.70 600.00 373.28 %

7346 HVAC Maintenance 500.00

7350 Property Insurance 2,381.00 9,000.00 26.46 %

7360 Housekeeping & Supplies 571.61 550.00 103.93 %

7370 Cleaning Services 240.00 900.00 26.67 %

7374 Snow Removal 1,500.00

7375 Landscaping 225.00 2,000.00 11.25 %

7395 Mortgage Interest & Principal 10,540.94 40,530.00 26.01 %

Total 7300 Building & Grounds 19,887.30 71,130.00 27.96 %


7410 Care and Counsel 200.00

7420 Finance Committee 50.00

7430 Hospitality Committee 500.00

7435 Interfaith Hospitality 600.00

7440 Library Committee 150.00

7450 Outreach Committee 500.00

7455 Peace & Social Concerns 200.00

7460 Property Committee 200.00

7465 Religious Ed./1st Day 31.77 500.00 6.35 %

7470 Religious Ed./Adult 250.00 800.00 31.25 %

7485 Skyspace Committee 200.00

Total 7400 Committee Expenses 281.77 3,900.00 7.22 %


7510 Yearly Meeting Covenant 6,625.00 26,500.00 25.00 %

7520 Quarterly Mtg Covenant 550.00 2,200.00 25.00 %

7530 Grants for Quaker/Community 5,000.00

7540 Grants for P&SC 5,000.00

7550 Tuition Assistance 6,000.00

Total 7500 Covenants and Grants 7,175.00 44,700.00 16.05 %

7600 Other Expenses

7620 Transaction Fees 145.98 600.00 24.33 %

7630 Business Taxes 150.00

Total 7600 Other Expenses 145.98 750.00 19.46 %

Total Expenditures $39,729.73 $185,630.00 21.40 %

NET OPERATING REVENUE $ -18,847.49 $ -8,550.00 220.44 %

NET REVENUE $ -18,847.49 $ -8,550.00 220.44 %




TOTAL

JUL - SEP, 2018 JUL - SEP, 2017 (PY) CHANGE

Revenue

4000 Contributions

4010 Member Contributions 7,740.00 6,899.00 841.00

4020 Attender Contributions 2,165.00 1,590.00 575.00

4030 Bequests/Other Contrib. 534.96 1,149.14 -614.18


Total 4000 Contributions 12,042.24 11,144.26 897.98


4210 Regular Tenants 4,302.50 3,785.00 517.50

4220 Weddings & Events 3,987.50 7,970.00 -3,982.50

4230 Event Facilitator Charge 550.00 600.00 -50.00

Total 4200 Use of Meeting House 8,840.00 12,355.00 -3,515.00

4300 Interest & Dividends 29.14 10.42 18.72

Sales 79.06 79.06

Total Revenue $20,990.44 $23,509.68 $ -2,519.24

GROSS PROFIT $20,990.44 $23,509.68 $ -2,519.24

Expenditures


7110 1st Day School Staff 71.00 71.00

7120 Meeting Secretary 3,930.01 3,381.75 548.26

7130 Child Care Compensation 538.29 959.06 -420.77

7131 Facilities Coordinator 497.25 517.50 -20.25

7132 Cleaning Staff 4,092.23 4,734.90 -642.67

7133 Landscaping Staff 1,506.64 925.00 581.64

7140 Payroll Taxes 597.97 668.05 -70.08

Total 7100 Wages & Benefits 11,233.39 11,186.26 47.13


7210 Office Supplies 118.23 -118.23

7220 Telephone & Internet 890.13 837.61 52.52

7240 Postage and Printing 107.16 107.16

7260 Banking & Bookkeeping 9.00 9.00 0.00


7282 Campaign Consultants (External) 50.00 50.00

Total 7280 Fundraising Expenses 50.00 50.00

Total 7200 Office & Administrative 1,056.29 964.84 91.45


7310 Electricity 1,436.75 1,836.89 -400.14

7320 Gas Heat 123.70 108.77 14.93

7330 Water and Sewer 255.06 243.29 11.77

7340 Repairs and Replacement 848.54 6,786.46 -5,937.92

7341 Fire Alarm Maint./Monitoring 1,025.00 780.00 245.00

7342 Elevator Maintenance/Repairs 2,239.70 1,537.70 702.00


TOTAL

JUL - SEP, 2018 JUL - SEP, 2017 (PY) CHANGE

7350 Property Insurance 2,381.00 2,272.75 108.25


7370 Cleaning Services 240.00 240.00

7375 Landscaping 225.00 225.00


Total 7300 Building & Grounds 19,887.30 24,041.48 -4,154.18


7435 Interfaith Hospitality 230.00 -230.00

7455 Peace & Social Concerns 103.45 -103.45

7465 Religious Ed./1st Day 31.77 180.00 -148.23

7470 Religious Ed./Adult 250.00 250.00

Total 7400 Committee Expenses 281.77 513.45 -231.68


7510 Yearly Meeting Covenant 6,625.00 6,625.00 0.00

7520 Quarterly Mtg Covenant 550.00 500.00 50.00

Total 7500 Covenants and Grants 7,175.00 7,125.00 50.00

7600 Other Expenses

7610 Minor A/R Writeoffs 425.04 425.04

7620 Transaction Fees 145.98 278.08 -132.10

Total 7600 Other Expenses 571.02 278.08 292.94

Unapplied Cash Bill Payment Expense -0.01 -0.01

Total Expenditures $40,204.76 $44,109.11 $ -3,904.35

NET OPERATING REVENUE $ -19,214.32 $ -20,599.43 $1,385.11

NET REVENUE $ -19,214.32 $ -20,599.43 $1,385.11


Chestnut Hill Friends MeetingPROFIT AND LOSS


E. FLANAGAN SUPPORT

EDUCATION FUND

FIXED ASSETS

GRAVEYARD FUNDS



TOTAL

Revenue


4030 Bequests/Other Contrib. 20,000 $20,000

4050 Skyspace Contributions 1,852 $1,852

Total 4000 Contributions 20,000 1,852 $21,852

Total Revenue $20,000 $0 $0 $0 $1,852 $0 $0 $21,852

GROSS PROFIT $20,000 $0 $0 $0 $1,852 $0 $0 $21,852

Expenditures


7375 Landscaping 5,399 $5,399

Total 7300 Building & Grounds 5,399 $5,399


7555 Grants to Individuals 1,255 $1,255

Total 7500 Covenants and Grants 1,255 $1,255

Total Expenditures $1,255 $0 $0 $0 $0 $5,399 $0 $6,654

NET OPERATING REVENUE $18,745 $0 $0 $0 $1,852 $ -5,399 $0 $15,198

Other Revenue

8200 Gains/Losses Unrealized 355 735 1,189 $2,280


Total Other Revenue $0 $355 $4,414 $735 $0 $0 $1,189 $6,694

NET OTHER REVENUE $0 $355 $4,414 $735 $0 $0 $1,189 $6,694

NET REVENUE $18,745 $355 $4,414 $735 $1,852 $ -5,399 $1,189 $21,892

Outreach Committee Annual Report - 10/20/18 Outreach strives to warmly welcome all new visitors and to guide them, if desirous, into the deeper life of our meeting. Skyspace continues to be a draw for visitors who then occasionally attend meeting while First Day School is a warm and welcoming program for young visitors and their families. Outreach has been concerned with ensuring that our outreach efforts, both by our committee and by the CHFM community as a whole, are welcoming to all visitors. We have begun a process of reflection on our practices and will hopefully increase their inclusivity. Some of our programs/projects in the past year:

We held several Seekers meetings. Seekers meeting serve as an introduction to Quakerism for new attendees and offer them the opportunity to become acquainted with a few members of the meeting. Seekers meetings are held every other month. This year we’ve invited committee members from Worship and Ministry to join our Seekers meetings. Their presence has been a welcome addition to the meetings. The next Seekers meeting is scheduled for November 17.

We have been in discussion with Worship and Ministry regarding outreach to the CHFM community and how to welcome new attendees/seekers with a focus on diversity.

We continue to track new members and our interactions with them in a database.

Though there was some interest in reviving the Friendly 8’s program, at this time

Outreach has decided not to explore this possibility.

Our greeting process has remained much the same. Active meeting members and

regular attenders take turns at greeting. All visitors who sign the guestbook and provide

contact information receives personalized emails with invitations to return from

someone on the Outreach committee.

Sadly, while in previous years we lost a number of longstanding Outreach members, this

year we have not been able to recruit more members. The size of the committee is still

not adequate to the responsibilities required. We do hope to recruit a few more

members soon.

Philadelphia Quarterly Meeting RepresentativesAnnual Report – 10/14/2018

Philadelphia Quarterly Meeting has continued its active efforts over the past year. At least one of Chestnut Hill MM’s representatives to the Quarter has attended all of its regular meetings, as well as the planning meetings that prepared for them:

• Sunday, 10/22/2017: Central Philadelphia MM. Program: Philadelphians Organized to Witness, Empower, and Rebuild (POWER).

• Sunday, 1/28/2018: Friends Center City – Riverfront (worship at Monthly Meeting of Friends of Philadelphia/Arch Street). Program: Friends Center City Retirement Community.

• Sunday, 4/22/2018: Green Street MM. Program: Spiritual Strengthening and Healing.• Sunday, 7/22/2018: Ujima Friends Peace Center. Program: Achievements and Mission of Ujima Friends

Peace Center.

In addition, the Quarter held a very well-attended called session/workshop on racism at Chestnut Hill MM on Saturday, 1/6/2018.

In its business sessions, the Quarter considered a number of minutes of concern from its eight monthly meetings,all of which your representatives have reported back. Recently these included Central Philadelphia MM’s minute on mass incarceration, which CHMM referred to its ad hoc Racism Committee; and Germantown MM’s minute on the United Nations treaty to prohibit nuclear weapons, with which CHMM united in April. And the Quarter served as the collection point for its eight monthly meetings’ State of the Meeting Reports, which it then transmitted to Philadelphia Yearly Meeting along with its own annual self-assessment.

Even more important, the Quarter was instrumental in helping create a mechanism by which minutes of concern can be transmitted to Philadelphia Yearly Meeting.

Two more Quarter events are planned for this year. First is its regular meeting for business, which will be held atGermantown MM on Sunday, 10/28. The program will examine the UN nuclear weapons treaty. Two minutes from Chestnut Hill will be considered: the ad hoc Racism Committee’s request for quarterly cooperation in programs on racial justice/mass incarceration, and Eileen Flanagan’s minute of religious service. Then, on Saturday, 11/17, the Quarter will offer “A Friendly Response to ‘Fight, Flight or Freeze’ Feelings – Extended introduction to Alternatives to Violence tools and techniques that can transform difficult conversations among F/friends” at Friends Center, facilitated by trainers from the Alternatives to Violence Program. (Registration is required for this event, and space is limited.)

Despite its activity, Philadelphia Quarter has not been an important part of Chestnut Hill MM’s life. At the sessions for which attendance figures are available, only five of our members have taken part. We hope that Friends will join in the ongoing work of a vibrant quarterly meeting, and take part with CHMM’s representativesin Quarter activities over the coming year. This includes hosting the Quarterly Meeting session and creating its program on Sunday, 4/28/2019, as approved by our business meeting in September.

Chestnut Hill’s Quarter representatives are also quite aware of our own aging. All of us have agreed to continue in this position for another year. However, we urge our Nominating Committee and the meeting as a whole to consider which Friends will be enlivened by participating in Quarter work, with an eye to taking on the role of representative as we become less able to serve.

—Phil Anthony, Roger Walmsley, and Tricia WalmsleyRepresentatives to Philadelphia Quarterly Meeting.

Chestnut Hill Friends Meeting PROPERTY AND HOUSE COMMITTEE Annual Report to Meeting for Business October 21, 2018

c:\users\breynolds\documents\rer backup\chmm property committee annual report to meeting for business 20181021.docx

Clerk: Bob Reynolds [email protected] / 215 880-3166 In my seventh year as clerk I continue to enjoy leading the activities of a dedicated and busy committee. We share ideas and fellowship while accomplishing tasks related to our building and grounds.

Committee members are Storm Evans, George Benz, Dan Evans, Cyane Gresham, Lynn Mather, Chris Singler and Bob Reynolds. We have a wonderful diversity of interests and experience. Our goal is to do as much work ourselves as possible; both to conserve funds and to learn & share. When the scope or expertise exceeds our capabilities we bring in professionals. In addition, many other members of the meeting community support the work of our committee.

We continue to work closely with the Landscaping Committee to care for the grounds of the meeting. We are very appreciative of Cyane’s strong leadership and the hard work of everyone on that committee. Now that we have completed our fifth year in the 20 East Mermaid Lane building we have a good understanding of the systems and procedures. We continue to strive for efficiency and utility in the building.

Among our activities and accomplishments since my last report were: Replaced air and water filters, Replaced the tables in Social Room, Modified the shower floor to limit water on the floor, Repaired the parking lot fence, Created an overall preventative maintenance program for the property, Maintained the lawn by mowing, trimming and adding organic fertilizer, and oversaw outside contractor maintenance to the sewer line and fire alarm system. We have started refinishing the 25 exterior wood doors (many thanks to Alan Bayersdorfer & Jude Brandt), Maintained weather stripping on doors, Fixed plumbing issues in the kitchen, bathrooms & outdoors, Maintained the storm water system by cleaning the sump pits, catch basin and gutters and verifying the operation of the underground recharge basins, Improved signage for parking (especially for large events), Managed mosquito breeding with environmentally-safe biologics, Performed other miscellaneous electrical, plumbing, painting, door and window repairs and, Removed snow and ice from our drives and walkways with the help of our snow plowing contractor through the winter. We also focused on safety by writing procedures for use of the fire alarm system and posting those procedures near the pull switch on the first floor.

Still to do are: Renew our Stormwater credits with the Phila. Water Dept., resolve some ongoing electrical issues with outside lights and our Wi-Fi, Listen to the meeting about accessibility issues (doors, walking paths, etc.); Secure maintenance contracts for the HVAC system & Skyspace roof and plan for the long term repair or replacement of major building components. We are in the process of developing a fire drill and installing refillable first aid kits. The committee met seven times since my last report in October, 2017. In addition, we held several work days when committee members and others painted, mowed, weeded, cleaned, raked leaves, cleaned gutters, and maintained trees and shrubs.

We are also responsible for maintenance of our burial ground at Plymouth Meeting where a professional mows the lawn. We held one general work morning there to rake leaves. We are considering adding shrubs along the property border. Our committee is deeply indebted to Mary Wilson who does a remarkable job of cleaning building in spite of the hundreds of visitors in the course of a week. She takes tremendous pride in her work and as a near neighbor keeps an eye on things outside of her official work hours. And also to Storm Evans who supervises her. And to our meeting Secretary Phil Jones who schedules tenants and monitors the work of the various contractors we employ.

Our goals for the coming year are to maintain the grounds and building so that they are efficient,

inviting, safe and comfortable for our worship community, and allow us to serve the NPIHN guests, tenants and Skyspace visitors.

mailto:[email protected]

Report to Meeting for Worship for Business

Ad hoc committee on racism

October 21, 2018

We have discerned that a multicultural audit may be a helpful step for our Meeting in realizing

the MInute on Racism approved in November, 2017. In an institutional multicultural audit, the

focus is on how an organization welcomes, includes, and supports members from a full range of

cultures, and truly includes all in the community. For further clarity on this possibility, we are

inviting Kenyatta James, who led an excellent session on systemic racism for the Quarter in fall,

2017, to facilitate a "pilot self-audit."

We are inviting members of the Peace and Social Concerns committee to join us as participants

in the pilot. We have scheduled the initial session for December 9, 2018, from 12:30 to 3:00.

We expect there will be at least one more session. Because Kenyatta has agreed to do this

work with us for a modest fee, we need funds. We are asking the Meeting for $200 at this

point, and we will bring forward further reporting and requests as they come clear. Kenyatta

believes that, based on the experience of this pilot group, we can go on to implement a "self-

audit" within the entire Meeting community.

10/20/2018 1

The CHFM Peace and Social Concerns Committee recommends that CHFM Meeting for Business take the following actions:

1) Endorse the minute "Addressing Climate Change in Pennsylvania" , send to PYM, and ask the clerk of PQM to seek appropriate ways to bring this Minute to the attention of the PYM body and of monthly meetings at the November 3rd PYM Continuing Sessions, if placement on the agenda is not possible.

2) File as a co‐petitioner to the Pennsylvania Environmental Quality Board, asking it to establish this comprehensive program to limit greenhouse gas emissions, thus helping to stabilize the climate and conserve and maintain the public natural resources for which the Commonwealth is a trustee.

3) Encourage members to consider filing individually as co‐petitioners.

4) Ask PQM to file as a co‐petitioner

Central Philadelphia Monthly Meeting

A Minute on Addressing Climate Change in Pennsylvania

Since 1998, Philadelphia Yearly Meeting has united on five minutes related to the urgent need to address climate change, including commitments to “care for God's creation and for the future of humanity's children,” and a plea “to hold ourselves lovingly accountable.”

The time to act is now. An October 2018 report from the United Nations Intergovernmental Panel on Climate Change (IPCC) finds that climate change is proceeding much more rapidly than previously predicted, and that humankind has at most only twelve more years to dramatically reduce greenhouse gas emissions, if we are to avoid catastrophe.

In Pennsylvania, we have an opportunity to take action, building on our state’s Environmental Rights Act which guarantees all Pennsylvanians the right to clean air, clean water, and a healthy environment:

“The people have a right to clean air, pure water, and to the preservation of the natural, scenic, historic and esthetic values of the environment. Pennsylvania’s public natural resources are the common property of all the people, including generations yet to come. As trustee of these resources, the Commonwealth shall conserve and maintain them for the benefit of all the people.”

The Clean Air Council has researched and developed a petition urging Governor Wolf to use his regulatory authority to uphold this constitutional right, to immediately put a price on the social costs of carbon emissions, establish a cap on such emissions statewide, distribute allowances to those businesses and entities which produce CO2, lower the cap every year and retire allowances.

Our faith community’s queries ask if our Meeting is “concerned that human interaction with nature be responsible, guided by a reverence for life and a sense of the splendor of God’s continuing creation.” They ask, “How does our Meeting learn about environmental concerns and then act in the community on its concerns?”

10/20/2018 2

In response, Central Philadelphia Monthly Meeting of the Religious Society of Friends, at Meeting for Business on October 14, 2018, agrees to file as a co‐petitioner to the Pennsylvania Environmental Quality Board, to establish this comprehensive program to limit greenhouse gas emissions, thus helping to stabilize the climate and conserve and maintain the public natural resources for which the Commonwealth is a trustee.

We urge Friends throughout our Quarterly and Yearly Meeting to examine this approach for reducing carbon emissions, and to join as co‐petitioners in this process.

Approved 10/14/2018


Some background notes:

Section 4005 of the Pennsylvania Air Pollution Control Act (“APCA”) provides the Environmental Quality Board (“EQB” or “Board”) the power and imposes upon the Board the affirmative duty to “[a]dopt rules and regulations, for the prevention, control reduction and abatement of air pollution . . . which shall be applicable to all air contamination sources.” 35 P.S. § 4005. Those regulations may “establish... maximum quantities of air contaminants” from any air pollution source" and "prohibit or regulate the combustion of certain fuels." Id. Greenhouse gases are regulated air pollutants within the meaning of the federal Clean Air Act and the PaAPCA. Massachusetts v. Environmental Protection Agency, 549 U.S. 497 (2007); Coalition for Responsible Regulation, Inc. v. EPA, 684 F.3d 102 (D.C. Cir. 2012), see also Utility Air Regulatory Group v. EPA, 134 S. Ct. 2427 (2014); Funk v. Wolf, 144 A.3d 228, 250 n. 17 (Pa. Cmwlth. 2016), aff’d without opinion 158 A.3d 642 (Pa. 2017). Pollution caused by excessive levels of these contaminants pose an existential threat the Pennsylvania’s climate and other public natural resources for which the Commonwealth, including the Board, have a duty, as trustees, to maintain and conserve.

Excess allowances will be retired and the cap will be reduced to zero by the fifth decade of this century, consistent with the requirements of the United Nations Framework Convention on Climate Change, as defined in the Paris Agreement. These measures assure the beneficiaries of the constitutional environmental trust established by Article I, §27 of the Pennsylvania Constitution that the corpus of the trust will be conserved and maintained and that the beneficiaries and the Commonwealth will recover income from the sustainable husbanding of the remaining capacity of the atmosphere to absorb greenhouse gases.

The petition needs to be filed after the election and before the end of the calendar year. According to the Clean Air Council and the legal experts working on this, it’s best to do this before the holidays, so they have decided to file the petition in the middle of November.


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The meeting for business was clerked by Jeff Perkins with Steve Elkinton holding the meeting in the Light as elder. Nineteen Friends were present. The meeting began with a period of worship and the reading of the 11th Month Query – Stewardship of Resources.


The query could be reworded and be appropriate given our current budget situation. Sit with that question to see if anything rises from the group.

How do we engage—does everyone regularly attending know that they are needed to contribute financially.

What is the value in making those values known to a wider world. Currently PYM is served by an acting clerk and nominating committee. The nominating

committee has been working for two years and has been unable to find someone willing to serve as clerk of PYM. Some suggest that the yearly meeting be laid down. PYM has the largest staff of the various yearly meetings in the world and cannot find volunteers to help direct the work and staff of the yearly meeting. How do we support work of Quakers in general; is there meaning in those gatherings?

1. Care and Counsel. Committee clerk, Phil Jones brought forth the following items of business: Rachel White (meeting member) and David Eshun have asked to be married under the

care of the meeting. A clearness committee is to be comprised of Miyo Moriuchi, convener, Jude Brandt, and Ann Jones. The Meeting approved the clearness committee for the marriage of Rachel White and David Eshun.

Betsy Wallace has applied for membership. A clearness committee is to be comprised of Joe Byers, convener, Tricia Walmsley, Jude Brandt, and Irene McHenry. Betsy had also asked that Pauline Doyle be considered for her clearness committee. Phil will check with Pauline and asked for approval to add her as well if she is able to serve. The Meeting approved the clearness committee for membership for Betsy Wallace.

Jordan Bastien has applied for membership. A clearness committee is to be comprised of Peter Warrington, convener, Phil Jones and Diane Dunning. The Meeting approved the clearness committee for membership for Jordan Bastien.

2. Landscape Committee. Committee clerk, Cyane Gresham delivered the Landscape Committee Annual Report (attached). Cyane briefly reviewed the financial aspects of the committee, noting that the Landscape

Improvements Fund is nearly depleted, having been expended for a number of projects over the past five years.

PA Horticultural Society has recognized the meetings rain garden, as a “Garden of Distinction.” Friends thanked Steve Elkinton for the detailed property and planting plan.


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In order to continue the on-going maintenance and outstanding work of the committee, Cyane noted that additional volunteers are needed. Nearly 400 hours were worked during the past year – about half of these were volunteer and half paid.

Committee members noted that Cyane makes the committee a joy to be on. Cyane’s leadership and the committee’s worked was acknowledged with gratitude.

3. Nominating Committee. Sarah Sharp, reporting for the committee, presented the attached report which called for approval of officers for 2019.

The Meeting approved Jeff Perkins (clerk), Miyo Moriuchi (assistant clerk), Amey Hutchins (recorder), Jordan Bastien (assistant treasurer) Dylan Steinberg (treasurer), and Storm Evans (recording clerk) for 2019. With regard to the upcoming committee appointments, discussion included:

How can we engage and invite involvement in committee work? Could we consider having a committee fair? There is a bottleneck because membership is required for Care and Counsel Committee,

among others, so we wonder if an Adult Class on the path to membership might be important.

One Friend asked if it might be possible to get a full list of committee members in February before approval in March for more thoughtful review by the Meeting. The difficulty of doing this was discussed. The clerk asked nominating committee to consider whether this was feasible and bring their finding to the January business meeting.

4. Philadelphia Quarter Representatives Annual Report. Phil Anthony delivered the report (attached), pointing out that:

Eileen Flanagan’s minute has been endorsed by the quarter and that it needs to be shepherded to PYM by Eileen and her support committee.

The Alternatives to Violence group is facilitating a workshop on holding difficult conversations about owning our part in racism.

5. Property Committee. Dan Evans, committee member, presented the attached report about refinishing of exterior doors. Alan Bayersdorfer and Jude Brandt, who labored to refinish a number of the doors compiled a list of recommendations. The Property Committee will season those recommendations and bring it back any questions or concerns to business meeting.

The Meeting thanked Alan Bayersdorfer and Jude Brandt for their work on the doors. 6. Blossom Update. Jeff Perkins and Phil Jones have been in touch with Jason Tucker of The

Goldberg Group, a development company that is considering buying the Blossom property. Jeff reports that:

The Goldberg Group is sensitive to the community development concerns within Chestnut Hill.

The group has done a number of properties in Philadelphia Jeff told them of our interest in purchasing some or all of the parking lot.


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Jeff also told Jason of concerns regarding the height of any potential construction due to concerns regarding the Skyspace. Jeff also related continuing issues with water runoff from the parking lot onto our property.

7. Minutes of October 21, 2018 were approved with minor revisions.

8. Announcements a. January Annual Reports Due

i. Worship & Ministry ii. Library

iii. Peace & Social Concerns iv. Treasurer Quarterly Report

b. Easy Evens i. December--Property and House

ii. January--Worship and Ministry iii. February--Religious Education

c. Reserved January Saturday (January 19) will be released tomorrow for rentals. d. The Answer to the Tax Lien imposed by the City of Philadelphia for 2006 and 2007

has been filed. Apparently, the City has never processed our exemption filed several years ago.

e. The ad hoc committee on racism announced that Heather Gray and Nan Thompson have left the committee and that Jude Brandt has joined.

f. The remote control for the fireplace is now working. g. Next Quarterly Meeting will be at Monthly Meeting of Friends of Philadelphia (Arch

Street) on 27 January 2019. 9. Closing Worship


ANNUAL REPORT: LANDSCAPE COMMITTEE CHESTNUT HILL FRIENDS MEETING NOVEMBER, 2018 People: Diane Dunning, Diane Fiske, Andrew Freifeld, Cyane Gresham (clerk), Ann Jones, Miriam Fisher Schaefer, Roger Walmsley, Beth Zelasky Funds: as of September 30. Fiscal Year ends June 30, 2019. Landscape Staff 7133: $3,000 – 1,506 = $1,494 Landscaping 7375: $2,000 – 225 = $1,775 (Landscape Improvements Fund 3087: $7,592 – 5,819 = $1,773) 2018 Work: Mowing: 60 hours May through October, 3 hrs/wk Raph Zappala Watering: 30 hours June-October, when needed, John Anthony Allen Baker and Melinda Adams crew hours Jan-Nov: > 100 hours Volunteer Hours, Jan-November: > 175 hours Accomplishments: Mentoring and partner work Allen Baker of DPR Vernon Park, Fair Hill Design and installation of native planting on northeast slope, Christopher Sohnly of Spruce Holllow Design Maintenance hours bartered, Melinda Adams of ‘Gardening in the Light’ Spring Plant Swap Fundraiser raised money this year for Refugee Support Pennsylvania Horticulture Society recognized CHFM Rain Garden as ‘Garden of Distinction.’ Steve Elkinton drew plan of CHFM property, building, plantings Partnerships: eg. Property Committee, refinishing of SR doors; fundraiser Refugee Support Committee; classes with Adult Ed Committee Challenging Questions: How to encourage volunteers: for committee and for landscape work? How to reward their participation, interest and appreciation? What is the right balance of paid labor and volunteer involvement? How to fundraise for landscape improvement projects? How to manage the destructive impacts of deer on woody plants? What does the ending of Blossom mean for CHFM? How to nurture & incubate leadership for the future (of this committee)? Is there enough sustainable interest and involvement to maintain Landscape as a separate viable committee? How do we nurture our own listening to landscape? How do we embody Quaker testimonials through and with landscape?

Report to CHFM November 2018 Meeting for Business From Property Committee Exterior Doors The ten social room exterior doors were refinished by Alan Bayersdorfer and Jude Brandt last month. They have earned our hearty appreciation. Project required about 75 hours and about $200 of materials. Each door was sanded down with a belt sander, then refinished with three layers of marine spar varnish, with intermediate sanding between each coat. These south and west facing wooden doors have no protection over them, so are exposed to the worst sun and rain conditions. Many areas of the surface were severely degraded and required intensive sanding, some down to the limits of the veneer. The exterior finish of these doors was already badly deteriorated after only three winters. We need to hire a painting contractor to address six additional equally deteriorated doors: four on the outdoor utility closet and two on the roof above the foyer. The remaining doors, protected by roofs, are in much better condition. It would be prudent to give them a single fresh coat of varnish as preventive maintenance. Alan and Jude had these comments and suggestions: - Regular inspection of exterior doors is recommended; - The outside of exposed doors should be wiped down on a regular basis; - Snow and ice should be shoveled and removed from contact with exterior doors; - Covers over the doors would help; - Refinishing of problem doors may be necessary every 2 years or so, with light sanding and a coat of marine spar varnish; - Check doors for air leaks and put on weather stripping where needed; - Outside kick plates might help protect the most exposed bottom panel; For discussion: It would be appropriate for the meeting to consider investing in painted metal exterior clad replacement doors for the problem areas. While all metal doors are the most durable and lowest cost option, it is also possible to purchase doors with a wooden interior side and a metal clad exterior (for doors that open out from public areas). The trade off is capital investment and changed building exterior appearance versus eliminating a significant recurring maintenance cost. As an intermediate step, the remaining problem doors could be painted to match the existing trim (or Signe suggests a slightly darker shade) rather than re-coated with varnish. None of these doors are visible from the street.


Philadelphia Quarterly Meeting gathered for worship, lunch, program, and business at Germantown Monthly Meeting on Sunday, 10/28/2018. After lunch the gathered Friends heard a presentation, “Quakers for Nuclear Abolition”, offered by Lydia Wood, campaign coordinator forNuclearBan.US (photo, right).

Following this, clerk Hollister Knowlton convened the business meeting. Sheintroduced Tim Siftar, Monthly Meeting of Friends of Philadelphia, as the new Quarterrepresentative from West Philadelphia Monthly Meeting (Preparatory).

Our clerk reported on minutes of concern that have been forwarded to PhiladelphiaYearly Meeting’s Quaker Life Council: the Germantown MM minute on nucleardisarmament and the Central Philadelphia MM minute on mass incarceration and cashbail. Accompanying them will be the Central Philadelphia MM minute on addressingclimate change in Pennsylvania that Chestnut Hill MM united with last month. Quarterly Meeting approved endorsing and forwarding this minute after a stirring and informed explanation of its importance by Liz Robinson (CPMM), formerly of Chestnut Hill.

The meeting considered and endorsed Eileen Flanagan’s minute of religious service. Either Eileen or her anchoring committee will need to supply the actual minute so that Hollister Knowlton can physically write the endorsement on it. This will also be forwarded for PYM endorsement to Quaker Life Council as a “minute of travel for religious service” (the term used in Faith & Practice, 2017 Revision, p. 74), along with similar minutes for Viv Hawkins, Central Philadelphia MM, and Victoria Green, Green Street MM. Yearly Meeting endorsement may take some time to process, as PYM currently has no procedure in place for receiving and considering such minutes.

Organizations under the care of Philadelphia Quarter are now being spoken of as “affiliated with” the Quarter. This is more descriptive of the relationship, since the Quarter has neither decision-making power nor fiduciary responsibility for these organizations.

The Monthly Meeting of Friends of Philadelphia (Arch Street) announced plans to offer a workshop by the city on working with attenders who have mental health issues. This is tentatively scheduled for Saturday, 1/5/2019. Further information will be provided as details are settled.

The next Quarterly Meeting will be hosted by the Monthly Meeting of Friends of Philadelphia (Arch Street) onSunday, 1/27/2019. Worship there is at 10:30 am, followed by potluck lunch, program to be announced, and business meeting.


Nominating Committee Report

Nov. 18, 2018

Members of Nominating Committee want to bring forward the names of CHFM officers who are continuing in 2019: Jeff Perkins, clerk; Miyo Moriuchi, assistant clerk; Storm Evans, recorder; and, Amey Hutchins, recording clerk. Dylan Steinberg is offering to become treasurer to replace Dan Heider.

Committee members have begun the process of contacting all committee clerks/co-clerks to learn how their committees are doing, confirm their committees’ current membership participation, and update their committees’ membership needs for 2019.

Soon, Committee members will begin contacting households listed in the May 2018 directory, as well as recent attenders who have expressed interest in the meeting’s ongoing activities, to confirm ongoing committee membership and/or invite committee participation.

Nominating Committee is looking into any positions that have been approved since the 2014 handbook came out. The one we know of is Safety Coordinator(s) and we expect to include that group in our work this spring.

Documents

Chestnut Hill Friends Meeting Monthly Meeting for Business 21