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Your team may be at legal risk and not know it. Fonts are purchased and controlled by end user license agreements. Do you know what all of your licenses allow you to do? Track your licenses and distribute your fonts using server-based font management
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Presented by
Keep the Lawyers at bay with Server-based Font Management
Jim Kidwell
Who am I?
• Extensis Product Marketing Manager
• With Extensis for the past 8 years
• Writer, Speaker, Font Fanatic
Agenda• Why server-based font management?• Why font compliance?• Assessing your needs• Defining your workflow• Locating resources• Implementing a solution• Define ongoing assessment• Q & A
Why Server-based Font Management?
Checklist√ Do you have multiple users that work together
on projects?
√ Does your team struggle to keep font libraries in sync?
√ Are you ‘less than confident’ that your font library is properly licensed?
√ Do you get helpdesk calls related to font issues?
√ Does your business lose money if the wrong font is used in production?
√ Are you accountable to a client if the wrong or improperly licensed font is used?
Benefits of server-basedFont Management
• Font synchronization
• Reliable storage and distribution
• Font compliance management
Why Font Compliance?
Rick SantorumUS Presidential candidate’s design agency, Raise Digitalsued by Typotheque
“…seeking at least
$2 million in damages…”
…“unauthorized derivative version”…
NBC Universal’s Wizarding World of Harry PotterSued by P22 Type Foundry
“P22 seeks actual or statutory damages of at least $1.5 million as well as the destruction of all merchandise created with the
Cezanne software.”
HadopiFrench anti-piracy group embarrassed
NBC• Sued by Font Bureau
in 2009 for $2 million
• Sued by House Industries in July 2012 for $3.5 million
“…fonts may be protected by copyright so long as the font qualifies as computer software or a program…”
Red HatSued by Monotype
Settled for $500K
Getting Started
Assess your needs
• Font users
• Hardware and software
Analyze how documents move through your organization
Workgroups• By need – editorial,
production, design, administration
• By publication
• By client
• Special users will become apparent by workgroup type
Locate font resources• Original source is best
• Collect from user machines/servers
• FontDoctor to collect
• Font Management Best Practices Guides www.extensis.com/fmbpg
Begin license assessment process• Original EULA with purchase
• Purchase Orders
• Fonts that are licensed with other products
• Operating System
• Design Software
• Don’t Stress! This can be an ongoing process
Font acquisition process
• Trial purchases
• Preview-only workgroups
• IT acquisition
Implementation• Setup hardware
• Install server
• Add fonts, setup workgroups
• Connect to Active Directory/Open Directory and add users
• Configure automatic backups
• Rollout client software
• TRAIN your users
Periodic inspection• What to track?
• Set a schedule
• Run reports to ensure compliance
Resources + Q & A• Font Management Best Practices Guides
http://www.extensis.com/fmbpg
• Server-based Font Management
• Font Management in Mac OS X
• Universal Type Server http://typeserver.com