iHRIS: Open Source

HR Information Solutions

Amanda Puckett BenDor and Carl Leitner

RHINO Forum

May 10, 2016

How to you use health worker information?

• To help understand

who is your

workforce, where

they are working

and what are their

skills

• Make interoperable

with other HIS data

to strengthen health

systems

What is iHRIS?

• iHRIS is open source

software used

manage health

workforce, training,

and regulatory

processes

• Works with other

parts of the health

information system

• Links to Health

Worker Registry

How is iHRIS used for Routine Data Collection

• Supports human resource management

business processes by supporting day-to-day management of health worker information (training, hiring, deployment)

• Facilitates routine

reporting of staffing

levels to HMIS

How is iHRIS unique from other software?

• Open source

• Designed for LMIC uses cases

• Highly customizable

• Standards compliant

• Global technical support community

• Adheres to Digital Development Principles – before they existed!

iHRIS and the HIS Architecture

Interoperability with other systems

– OpenHIE Health Worker Registry

– DHIS 2

– Part of mHero

What is the impact of iHRIS?

From this….. To this.

Impact of Routine iHRIS Use • Cost Savings

– $232 million saved by using iHRIS, plus $51 million in annual license fees

– Millions saved around the world, identifying and eliminating ghost workers and redundant staff and positions

• Advocacy

– Uganda used iHRIS data in 2013 to advocate for a $20 million recruitment fund, filling more than 7,200 identified vacancies

• Workforce Planning

– Uganda uses iHRIS Train to better manage the training of nearly 30,000 health students

• Regulation

– Uganda Medical Council used iHRIS Qualify to increase re-licensure compliance from less than 100 to more than 2,700 doctors – increasing revenue from USD $100,000 to more than $500,000 per year

• Deployment for better services and efficiency

– The state of Jharkhand, India used iHRIS to identify & address staffing shortages in OB/GYN & clinical officers in 60% of their facilities providing services to 900,000 additional people

– Malawi MOH found only 4 mechanics serving 700 drivers in their motor fleet. Increased recruitment to avoid moving people and tools throughout country

iHRIS Manage

iHRIS flagship application,

Manage is the health workforce

management application

deployed in the most countries.

Key Users:

Ministries of Health, FBOs, Health

facilities administrators, and

private employers

Key Features:

• Personnel records

• Manage vacancies and

applicant records

• Upload scanned documents

and images

• Customizable Reports

Countries: 20

iHRIS Qualify

iHRIS’s second most deployed

application, Qualify is used by

health professional councils to

administer regulatory and

licensing processes.

Key Users:

Medical and Dental Councils,

Nurse and Midwifery Councils,

Laboratory Technician Councils

Key Features:

• Tracks out migration

• Tracks CPD

• Maintains employment

history

• Customizable Reports

Countries: 4

iHRIS Train

iHRIS Train emerged from the expressed demand and development effort of the global iHRIS community. At first it was primarily an in-service training tool but recently became pre-service institutional application as well.

Key Users:

Medical Schools, NGOs, Government sponsored training centers

Key Features:

• Maintains student, faculty and staff records

• Assigns students and faculty to courses

• Calculates and maintains student report cards

• Customizable Reports

Countries: 4

iHRIS Community

Google Group

Slack Channels

Spread and Use of iHRIS Software

More examples of routine iHRIS Implementation

• iHIRS Nigeria – Supporting MLSCN with CME

– MLSCN version iHRIS Qualify linked to Moodle to track CPD including payment for relicensing and courses

– Health Workers can track their own information

• Working with FBOs in Namibia

– Manage at 6 FBO Hospitals 800 HWs, though working to consolidate 4 CHS hospitals into one instance. Consolidation through the HW Registry.

• Scale in DRC

– Over 11,000 health workers in two provinces in the system

– Used to identify ghost workers, retirement of health workers

• Setting up in Guinea

– iHRIS Manage installed in February 2014 during Ebola outbreak

• Scaling in Liberia

– iHRIS part of the national HIS Policy and Strategy in rebuilding the health system

– 10,000 records in national instance; decentralization to the 15 counties is underway

iHRIS and mHero

• mHero is a two-way communication system allowing Ministries of Health and health workers connect via SMS

• Health Worker records from iHRIS

allow targeted communication • mHero being scaled in Liberia

and soon to be piloted in Sierra Leone and Mali

• Harnesses the Principles of Digital

Development

How many Zika positive tests have been confirmed?

25 Positive cases in Zone

four – 3rd week of February

What kind of disease agent causes Zika? 1)Bacteria 2)Virus 3)Toxin 4)Parasite

2) Virus

Could you confirm that

you are an RN and In Zone 4?

Yes, I am an RN and in

Zone 4

Project II

mHero : Two-Way Health Worker Communication

mHero and Routine Data Collection

• Assists in data collection of informal indicators that are not in HMIS

• Example: In Liberia, being used to collect data on mental health care services

Thank you!