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SoftAge Information Technology Ltd. : Confidential2 October 2015

SoftAge DMSWeb based application to scan, upload, save and manage the documents.

2SoftAge Information Technology Ltd. : Confidential

Contents

• About SoftAge DMS

• Technology

• Hardware Configuration

• SoftAge DMS – Features

• SoftAge DMS – Screenshots

• SoftAge DMS - Benefits

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SoftAge DMS

Full document

management

capabilities

including Scanning,

Workflow & more

One Stop Solution to

manage structured &

unstructured

information

Empower

organizations to

capitalize on

accumulated

knowledge

Improved

Productivity, Better

Decision making, &

CRM, Cost Efficient

SoftAge DMS is a tool to manage

documents generated within a

company, to improve access

within the whole corporate

environment and to endeavor to

keep in check the unnecessary

duplication of information.

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TechnologySoftAge DMS is a Java J2EE application running on a Apache application server. SoftAge DMS can be installed and run on different platforms. SoftAge DMS architecture is based on the following technologies

JBoss Application Server

Java J2EE (JDK 1.5)

GWT (Google Web Toolkit - Ajax)

Hibernate

Lucene Text Search Engine

POI File Format Conversion

OpenOffic KEA KEA

Weka Aperture Rdf2go Openrdf

***Supported Interfaces in SoftAge DMS are WebDAV and Web services. SoftAge DMS architecture allows it to operate on any operating system: Unix., GNU / Linux., Windows 2000, Windows XP, Windows 2003, and MacOS.

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Hardware Configuration

Hardware Configurations

Small Installation - With less than 25 user, repository size 10-60GB

Processor Dual Core 2 (1.86 GHz)

RAM 2GB – 4GB

Hard Disk 150-250 GB SATA

Medium Installation - With more than 50 users, repository size bigger than 150GB

Processor Quad core (2.2 GHz)

RAM 4GB -8GB

Hard Disk 250-500 GB SATA /SCSI

Virtualized server - With Less than 50 users, repository size 20-50GB

Processor Due Core 2 (1.86 GHz)

RAM 2GB – 4GB

Hard Disk 80-100 GB SATA

***Note that all configurations are only approximations

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SoftAge DMS – The “ATE” Framework

• SoftAge DMS easily accumulate unstructured information from any digital source,including the Web, e-mail, Office apps PDF files. This allows users to browse,enrich, and edit information collected from various sources from within a singleapplication.

ACCUMULATE

Gather information, Gather Information, It, and explain

• By enabling information sharing and team work through shared folders, threadeddiscussions, and e- mail, SoftAge DMS enables enterprise users to efficiently distributethe kind of information needed to solve problems and make decisions.

TEAM WORK

Share And Work Together

• SoftAge DMS allows the user to turn information into valuable intellectual capital andactionable assets for the enterprise. This helps organizations fully realize the potential ofcorporate knowledge much faster. Administration tools define the roles of various users.

EXPLOIT

Convert Data, Information, Knowledge into Action

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SoftAge DMS-Screenshots

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Login

This module provides user to create login and password. User can reset the password if required.

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DashboardThe Dashboard is the one-stop shop for SoftAge DMS users to view, track, action and measure all workflow tasks. The widget includes: (a) User view ((b) Overview (c)

New user (agent search). (d) View workflow. (e) View email (new mail and attachments). (f) Cloud document search and navigation.

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DesktopDesktop is displayed with five different well-defined workspaces: Menu Options, Toolbar, Folder Tree, Document Browser and Document and Folder Properties, as well

as information on the user who is connected at that time

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Language

SoftAge DMS is a multi-language system which allows you to change the language of the user interface at any time during the session.

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Search EngineSearches for documents by content keyword, synonyms, relevance, date modified, author and document type. Automatically indexes uploaded document formats: Text,

HTML, RTF, XML, PDF, OpenOffice.org, MS Office, MS Office 2007, EXIF JPEG, MP3 ID3. Advanced searches using XPath and SQL.

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SecurityBy default SoftAge DMS comes with an embedded database. Support for LDAP, Active Directory, DBMS, etc. Plug-in for JAAS based authentication. Granular access

control list. Permissions on folders and documents. Cryptography (encrypts and decrypts documents). Electronic signature.

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ProfilesUser Profiles (functions for which a user can access).

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Users & Roles setupThis module provides authorized access to define users at multiple levels along with their roles setup. It enables to manage users in the workflow system.

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Create Folder

This module provides user to create new folders.

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File Upload

This module allows to upload files and add new documents.

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Zip

This module allows (a) Bulk upload documents using ZIP files (b) Download folders as ZIP files.

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Bulk Upload

This module allows to upload bulk files together.

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Scan & UploadThis module enables user to scan physical documents to generate high resolution digital images. It contains all the functions for scanning and indexing, including full version

control. The scanned images are then uploaded in the software.

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E-mail ConfigurationThis module provides user to configure E-mails using IMAP.

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EmailThis module allows (a) Collecting email from an IMAP, Pop3 (b) Configuring User Account. (c) Import text, HTML and attachments. (d) Capture of metadata. (e) Automatic

import and filter sort. (f) Sync with Google Contacts. (g) Import eml and msg.

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Subscription

This module allows user - Messaging Services (share queries / subscriptions / send messages to users).

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Keywords

This module enables user to define keywords.

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CategoriesThis module enable users to define various categories.

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Version ControlThis module allows version control to the documents.

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Document PreviewThis module allows user to preview documents.

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WorkflowThis module enables user to define and start the workflow. It defines the process of form to be approved by authorized members at multiple levels if required.

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Workflow ReviewThis module allows user to review the workflow.

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NotificationThis module allows user to share notes on documents.

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PropertiesThis module provides user to (a) Add groups to the system properties (metadata) (b) Supports various formats (c) Internationalization of metadata values

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Check-outTo start to work with a file you must do a “Check-out” of it: that is, download the file to the local computer to be able to modify it.

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Check-inOnce the user have made the pertinent modifications, upload it once again with a “Check-in”.

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BookmarkThis module provides user to bookmark the document or folder.

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LockLock function helps user to protect the file so that no other user can make changes to it. When locked, a locked icon will appear to the side of the name of the selected file.

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NoteThis module allows users to add note to the document or folder.

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Crontab – Task SchedulerCrontab feature allows user to create, administrate and assign scheduled task to users /roles. Each task can be associated to one or several documents, folders, mails or records.

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Activity LogActivity log tab allows user to view all or filtered logs for the selected document, folder or email.

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Print Document- Full Screen ViewThis module allows user to print the selected document or file.

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ChatThis module allows user to chat and interact with other users.

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Tag CloudThis module provides user to tag in cloud space

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Why SoftAge DMS?

43SoftAge Information Technology Ltd. : Confidential

SoftAge DMS - Benefits

Productivity: Facilitates quick location of documents and encourages the practice of sharing information

between users. Simple notification settings, defined processes, all possible.

Saving: Robustness and Stability allow tight costs and competitive pricing.

Security: The built-in antivirus and extreme robustness of SoftAge DMS guarantee the integrity of

the data stored.

Integration: A versatile, integrated solution that captures, organizes and tracks all types of information

from paper documents, text files, email, Office apps, videos, audio and images,.

Optimization: SoftAge DMS includes tools to help evaluate and audit the behavior of users and groups, as

well as the use of documents.

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Thank YouFor more details drop a CorpMail at [email protected]

Or call +919811154452

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