WHERE ARE YOU ON THE TIMELINE?Media Management Commission

FIAT/IFTA World Conference, Mexico City 2017 – Adrienne Warburton, Brecht Declercq, Kaisa Unander – 21.10.2017

What is the Timeline?

A representation of what stage FIAT/IFTA members are in, on the journey towards digital archiving in terms of –

• Preservation Format• Content Management System• Access• Metadata Creation• Connection to the public

You tell us where you are,

FIAT/IFTA allows you to compare

You tell us where you are,

FIAT/IFTA brings relevant information

to you

disclaimer:

“It is a mark of a truly intelligent person to be moved by statistics.”

[George Bernard Shaw]

TIMELINE SURVEY RESULTS

Number of responses 53

After elimination of doubles 52

25

43

3641

52

0

10

20

30

40

50

60

2012 2014 2015 2016 2017

Number of responses to the Timeline Survey

63.5% 23.1%

1.9%

3.8%

7.7%

0.0% 20.0% 40.0% 60.0% 80.0% 100.0%

Types of organisations answering the Survey

BroadcasterNational or regional audiovisual archivePrivate archiveAudiovisual archive of an international organisationOther

0.0%

10.0%

20.0%

30.0%

40.0%

2014 2015 2016 2017

Most advanced preservation format

Step 1: Analogue carriers such as film, video or stillsStep 2: Digital linear tapeStep 3: Up to 25% of digital files on mass storageStep 4: 26% - 50% of digital files on mass storageStep 5: 51% - 75% of digital files on mass storageStep 6: 76% - 100% of digital files on mass storageStep 7: Digital files stored in the cloud

35%

31%

25%

25%

23%

23%

23%

10%

10%

0% 10% 20% 30% 40%

fear: more expensive

sufficient storage, no need

can't give us quick access

doubts about copyright issues

doubts about data protection issues

doubts about the security

don't outsource core business

investigating the market

other

Reasons for NOT storing in the cloud

2016 2017

0% 20% 40% 60% 80% 100%

Step 1: Analogue carriers such as film, video or stills

Step 2: Digital linear tape

Step 3: Up to 25% of digital files on mass storage

Step 4: 26% - 50% of digital files on mass storage

Step 5: 51% - 75% of digital files on mass storage

Step 6: 76% - 100% of digital files on mass storage

Step 7: Digital files stored in the cloud

Most advanced preservation format: distribution per continent

Europe North-America Oceania Asia Latin-America Africa

1.9%

21.2%

25.0%

46.2%

5.8%

11.1%

11.1%

44.4%

22.2%

11.1%

0% 10% 20% 30% 40% 50%

transfer to files has not yet begun

transfer to files has just begun

transfer to files is under half way

transfer to files is over half way

transfer to files is completed

Proceeding of the transfer to files

Global Latin America

44.2%48.6%

39.0%48.1%

25.6% 22.9%

36.6%

25.0%

0.0%10.0%20.0%30.0%40.0%50.0%60.0%

2014 2015 2016 2017

Content management system

Step 1: Card index, log books, other paper based finding aids

Step 2: Standalone databases and other electronic documents

Step 3: Electronic, networked library cataloguing and tape management systems

Step 4: Electronic, networked library cataloguing and tape management systems linked to preview digital files

Step 5: Digital asset management system

Step 6: Digital asset management and rights management system

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

2012 2014 2015 2016 2017

Access to the archive

Step 1: Viewing originals on video tape machines and monitors or a Steenbeck

Step 2: Viewing preview copies on video tape machine and monitors

Step 3: Browse copies via intranet

Step 4: Online browse copies for internal staff only

Step 5: Online browse copies for internal staff + part of the collection for public access

Step 6: Online browse copies for internal and external staff + hires transfer possible

32.0%

48.8%

57.1% 56.1%

65.4%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

2012 2014 2015 2016 2017

Access evolution: number of archives offeringonline browse copies for internal staff and beyond

(step 4 + 5 + 6)

0.0%5.0%

10.0%15.0%20.0%25.0%30.0%35.0%40.0%

2012 2014 2015 2016 2017

Metadata creation methods

Step 1: Only production metadata in existence, none created by cataloguers and no catalogue

Step 2: All metadata manually input by cataloguers

Step 3: Some automatic creation of technical metadata from digital files; descriptive metadata manual input by cataloguers

Step 4: As stage 3 with metadata automatically fed in from external applications (e.g. production systems) linked to the DAM

Step 5: As stage 4 with metadata also being put in by production staff

Step 6: As stage 5 with metadata creation such as tagging and crowd sourcing utilized

Step 7: As stage 6 with automatic metadata creation such as speech-to-text, image recognition, …

46.5%

31.4%

41.5% 40.4%

23.3%25.7%

17.1%

9.6%11.6%

25.7%22.0%

28.8%

18.6% 17.1% 19.5%21.2%

0%

10%

20%

30%

40%

50%

2014 2015 2016 2017

Access for the audience

Step 1: Featuring archival items on tv, radio and own websites not dedicated to the archive

Step 2: Tthe above plus featuring items on own dedicated archival website

Step 3: The above plus via external social media platforms, sites and/or apps

Step 4: The above plus via external or own platforms aiming at target groups e.g. education'

30.2%

42.9% 41.5%

50.0%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

2014 2015 2016 2017

Access for the audience

No website

Dedicated archival website only

Dedicated website + social media / apps + target groups

THANK YOU FOR FILLING OUT THE SURVEY!

WHERE ARE YOU ON THE TIMELINE?Media Management Commission