RESIGNATION LETTER

Resignation LetterA resignation letter - is a letter formally advising your employer that you are leaving your job. A resignation letter can help you maintain positive relationship with your employer, while paving the way for you to move on.

Principles Involved

1. State the reason for resigning.

2. Make clear the definite date when the resignation is to be effective.

3. State a note of appreciation, regret, or both.

Some Points for Consideration

1. The resignation letter is delivered at least two weeks before the date of leaving.

2. Sarcastic or belittling statements have no place in a resignation letter.

0When writing a resignation letter, it's important to keep your resignation letter as simple, brief, and focused as possible. It should also be positive.

0This letter will be included in your employment file and could be shared with potential future employers; therefore, it should be professional and polite.

What to Include in Your Resignation Letter

0The fact that you are leaving and date when your resignation is effective.

0Thanks to your employer for the opportunities you have had during your employment.

0It's usually better to resign in person, then follow up with a formal resignation letter.

Resignation Letter Writing Tips0When you are resigning from employment, it's proper protocol to provide your employer with a formal resignation letter  for your employee file.

0A resignation letter should be simple, brief, focused, and to the point.

0Simply provide information on when you are leaving and let the employer know you appreciate your time with the company.

Sample Resignation LetterYour NameYour Address Your City, State, Zip Code Your Phone Number Your Email DateName Title Organization Address City, State, Zip Code

Dear Mr./Ms. Last Name:I would like to inform you that I am resigning from my position as Account Executive for the Smith Agency, effective August 1.Thank you for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the agency and appreciate the support provided me during my tenure with the company.If I can be of any help during this transition, please let me know.Sincerely,Your SignatureYour Typed Name

Resignation Letter Format

First Last Name Address City, State, Zip Code Phone Number Email AddressDate

Name Title Organization Address City, State, Zip Code

SalutationDear Mr./Ms. Last Name,First Paragraph Your letter should say that you are resigning and state when your resignation is effective.Middle ParagraphThe next (optional) section of your resignation letter should thank your employer for the opportunities you have had during your employment with the company.

Final ParagraphConclude your resignation letter (also optional) by offering to assist with the transition.CloseRespectfully yours, SignatureHandwritten SignatureTyped Signature

Sample Resignation Letter #1This example is a very general letter that you can produce for any employer.

Today’s Date

Your Boss's NameBoss's TitleCompany Name

Dear __________:

Please accept this letter of resignation from the position of [your title], effective two weeks from today. My last day at [name of company] will be [date].

If there are any exit procedures that I need to be aware of in terms of technical devices or anything else, please let me know.

Sincerely,

Your signatureYour typed name

Sample Resignation Letter #2

Today’s Date

Your Boss's NameBoss's TitleCompany Name

Dear ________:

It is with deep regret that I give you my formal notice of resignation as [your title] at [company name]. My last working day will be [date].

I have accepted a position with another company that will further my growth and development in my career. I have enjoyed working at (company name) and will miss my colleagues here, however, this new position will challenge my growth and further my career.

I appreciate the professional development and growth from [company name], and in particular from you. Your mentoring support has encouraged me and I hope that we will continue our relationship as I move forward in my career.

I wish you and [company name] continued growth and success in the future.

Sincerely,

Your signatureYour typed name