Schulich undergraduate business society 2016-2017 Election

roles and positions

responsibilities for all positions

Fulfill the UBS’ mandate: To optimize the university experience for Undergraduate students at Schulich through academic, social, and professional forums.

Act as a responsible student leader and

ambassador for Schulich.

Represent the student body in various faculty

meetings; attend all weekly UBS team

meetings.

Ensure that all expenditures have been authorized by the UBS.

You will be expected to….

Prevent conflicts between all recognized

Schulich clubs, societies, and associations.

EXECUTIVE MEMBERS

presidentWho can apply? Any Schulich student who is (1) entering into their 4th year, (2) NOT going on exchange during Fall 2016 or Winter 2017, and (3) NOT an Executive member of any York or Schulich club, society, or association.

Held the position during the 2015-2016 term: Jessica Gahtan

responsibilities include• Setting a vision and long-term strategy • Preparing an agenda for all meetings (Dean Meetings, Weekly Executive Meetings, Club Presidents Meetings) • Act as a link between students and faculty by sitting on Committees (Includes: Executive Council, Faculty Council,

BBA/iBBA Committee, and Student Affairs Committee, Student Representative Roundtable) • To assign Executive Members to sit on Schulich School of Business Committees (including: BBA/iBBA Program

Committee, Executive Committee, and Faculty Council) • Responsible for cash deposits and signing authority on UBS bank account • Responsible for scheduling meetings with the Dean • Act as the link between the UBS and CABS • Responsible for the oversight of all Executive Members (including setting up formal evaluations of Executive

Members) • Responsible for interacting with the elections CRO and the SCLD office to administer elections on evote.yorku.ca

vp operationsWho can apply? Any Schulich student who is (1) entering into their 4th year, (2) NOT going on exchange during Fall 2016 or Winter 2017, and (3) NOT an Executive member of any York or Schulich club, society, or association.

Held the position during the 2015-2016 term: Natalie Pecile

responsibilities include• Acting as a Chair of Orientation Week and representing Schulich during the summer

on York Orientation Directors Association (YODA) with weekly meetings taking place on Thursdays from May-August

• Planing the Year End Formal • Organizing the Graduating Class Luncheon • Coordinating the Graduating Class Gift • Responsible for cash deposits and signing authority on the UBS bank account • Planning the annual Frost Week trip that takes place during February reading week • Providing support to other UBS members in their roles

vp financeWho can apply? Any Schulich student who is (1) entering into their 4th year, (2) NOT going on exchange during Fall 2016 or Winter 2017, and (3) NOT an Executive member of any York or Schulich club, society, or association.

Held the position during the 2015-2016 term: Allan Khazak

responsibilities include• Proposing a strategic budget, that is in the best interests of all Undergraduate students at the

Schulich School of Business, to be published on the website • Producing financial statements that are given to York University for levy purposes, after an

unqualified audit opinion is achieved and to be published on the website • Recording all transactions and maintain records and receipts for external audit purposes including

monthly bank statements and reconciliations • Keeping all financial information strictly confidential until published • Responsible for cash deposits and signing authority on the UBS bank account • Responsible for developing and maintaining proper internal controls • Responsible for maintaining records of non-financial information for audit purposes

vp corporate relationsWho can apply? Any Schulich student who is (1) entering into their 3rd or 4th year, (2) NOT going on exchange during Fall 2016 or Winter 2017, and (3) NOT an Executive member of any York or Schulich club, society, or association.

Held the position during the 2015-2016 term: Alex Peav

responsibilities include•Coordinating and overseeing all sponsorship efforts of the UBS, including the hiring

of sponsorship directors and the assistance of the sponsorship team throughout the year

•Acting as liaison between the UBS and the Schulich Administration with respect to corporate sponsorship including: the Career Development Centre and Alumni Relations

•Acting as a liaison between the Schulich Career Development Centre and the UBS •Responsible for reaching out to prospective members of the Advisory Board •Responsible for maintaining relations with the Office of Development at Schulich

vp student lifeWho can apply? Any Schulich student who is (1) entering into their 3rd or 4th year, (2) NOT going on exchange during Fall 2016 or Winter 2017, and (3) NOT an Executive member of any York or Schulich club, society, or association.

Held the position during the 2015-2016 term: Michael Dizon

responsibilities include•Responsible for supporting and coordinating all activities organized by the Undergraduate

Programs Unit •Organizing a variety of social events for the Schulich undergraduate community including,

but not limited to: •Homecoming Pub Night •Halloween Pub Night •Super Pub •Multi-Night (Schulich’s Talent Show) •Holiday initiatives (i.e. Thanksgiving Board, Santa Claus) •Smaller-scale social events (i.e. Movie Nights, Game Nights)

vp academics (bba and ibba)Who can apply? Any Schulich student who is (1) entering into their 3rd or 4th year, (2) NOT going on exchange during Fall 2016 or Winter 2017, and (3) NOT an Executive member of any York or Schulich club, society, or association. Note: Only a BBA may apply for the VP Academics (BBA) position and only an iBBA may apply for the VP Academics (iBBA) position.

Held the positions during the 2015-2016 term: BBA - Muhammad Bilal; iBBA - Michael Maringola

responsibilities include•Coordinating and organizing the Teaching Excellence Awards •Holding positions on the BBA and iBBA Committee, Student Affairs

Committee, and other faculty committees •Responsible for the planning and execution of UBS case competitions and

conferences: RISE, Spark, Sales Week, Options in Business •In charge of the Case Development Program •VP Academics (iBBA) specifically: In charge of the UBS’ Mentorship

Program

vp external communicationsWho can apply? Any Schulich student who is (1) entering into their 3rd or 4th year, (2) NOT going on exchange during Fall 2016 or Winter 2017, and (3) NOT an Executive member of any York or Schulich club, society, or association.

Held the position during the 2015-2016 term: Houman Tahavori

responsibilities include• Overseeing the Co-Captains of JDCC • Responsible for maintaining a network of case competitions within external

undergraduate programs • Responsible for reaching out to prospective members of the Advisory Board • Member on the Student Representative Roundtable (SRR) – Includes attending

several meetings per semester • Responsible for communicating with an attending workshops mandated by York

University partners and Student Community and Leadership Development (SCLD) • Responsible for maintaining connections with Alumni Relations

vp internal communicationsWho can apply? Any Schulich student who is (1) entering into their 3rd or 4th year, (2) NOT going on exchange during Fall 2016 or Winter 2017, and (3) NOT an Executive member of any York or Schulich club, society, or association.

Held the position during the 2015-2016 term: Anna Chen

responsibilities include•Responsible for assisting the President with the monthly Club Presidents meetings and the club approval process •First point of contact for new club generation and proposals •Responsible for scheduling board meetings •Responsible for the physical and online global calendar (including all events and initiatives for UBS and Schulich

Clubs) •Aiding VP Finance in maintaining records of non-financial information (I.e. Meeting Minutes) •Responsible for taking Meeting Minutes at the weekly Executive Meetings, monthly Presidents Meetings •Responsible for the Undergraduate Strategy Committee and their portfolio includes: Schumon (Schulich Tutoring

Portal), Schulich Textbook Exchange •Acting as a liaison with the Open Arms Committee to create opportunities for exchange students •Leading a team to create the Annual Yearbook •Responsible for executing and promoting Mental Health initiatives to serve the student body

vp athleticsWho can apply? Any Schulich student who is (1) entering into their 2nd, 3rd or 4th year, (2) NOT going on exchange during Fall 2016 or Winter 2017, and (3) NOT an Executive member of any York or Schulich club, society, or association.

Held the position during the 2014-2016 terms: Jessica Vergis-Mayo

responsibilities include• Coordinating and participating in all intramural sports and activities with Calumet College, which includes organizing sign

ups at the beginning of each semester, organizing students onto tier 1 or tier 2 teams, choosing captains for each team and submitting registrations forms to Calumet Athletic Representatives

• Organizing the nomination of monthly Athlete of the Month award winners • Ensuring all sports teams have the required Schulich jerseys for each weekly intramural game • Ensuring all sports teams have the minimum gender requirements to play in each weekly intramural game • Managing the Schulich Athletics facebook group, UBS Athletics facebook page, UBS Athletics instagram and UBS Athletics

website • Representing Schulich on the Student Intramural Recreation Council (SIRC) and attend the SIRC monthly meetings held at

Tait McKenzie • Organizing small events for February reading week, such as Bubble Soccer and Archery Tag • Organizing semester tournaments which can include indoor futsal, basketball, dodgeball or volleyball • Organizing annual Schulympics tournament which consists of 3 different sports in an all day tournament • Organizing a year end “Schulich Appreciation” night for all Schulich intramural participants

REPRESENTATIVE POSITIONS

international student representatives (2)Who can apply? Any Schulich student who is (1) entering into their 2nd, 3rd, or 4th year, (2) NOT going on exchange during Fall 2016 or Winter 2017, (3) NOT an Executive member of any York or Schulich club, society, or association; and (4) an International Student.

Held the position during the 2015-2016 term: Damilare Sobowale and Sadaf Chowdhury

responsibilities include• Working with the International Relations office, as well as the UBS, during the summer and

throughout the year to plan events and welcome the incoming international students (including answering questions and helping them transition)

• Promoting events to international students throughout the year, in order to help them feel more integrated into the Schulich community

• Working with the VP Student Life to plan the Annual Multi-Cultural Night • Ensuring that the unique needs of international students are met • Representing International Students on a variety of administrative and faculty committees

second year BBA and ibba representativesWho can apply? Any Schulich student who is (1) entering into their 2nd year, (2) NOT going on exchange during Fall 2016 or Winter 2017, and (3) NOT an Executive member of any York or Schulich club, society, or association. Note: Only a BBA may apply for the VP Academics (BBA) representative position and only an iBBA may apply for the iBBA representative position.

Held the positions during the 2015-2016 term: Natalia Trehan (iBBA) and Michael Jhoda (BBA)

responsibilities include• Planning and running workshops to aid first year students (Example: NETA and MSDA

workshops) • - Working with the MGMT1000 professor to aid with the judging of the NETA project • - Representing the second year students at various faculty committees (Including: BBA/iBBA

Programs Committee) • - Aiding other UBS Executive members with the planning and organization of their events and

initiatives • - Proposing and organizing new initiatives that are relevant to the student body