Georgina Barquin Rotchford

Overview• Time & time wasters• Advantages of TM• Barriers • Plans, tips & techniques• Setting Boundaries• Calls and emails• Filing (Spring cleanings)• Procrastination• Delegating

Time

• Time is yours

• Time is life – remember the story about

the money that appears every morning

• Time is money - how much money is your

time worth?

Time wasters

• Lack of personal organization

• Getting priorities confused

• Limited delegation

• Trying to manage a wide

spectrum of activities

• Lack of information

• Slow communication

• Interruptions

• Others’ lack of organization

REAL EXCUSE

Time wasters

• Lack of punctuality

• Procrastination

• Undertaking activities without considering the consequences

• Dated processes

• Not setting boundaries

• Emergencies

• Calls and emails

• Meetings

• Bosses’ inadequate demands

REAL EXCUSE

Advantages

• Reduce stress

• Achieve much more

• Have more free time

• Save money

Barriers

• Fears

Barriers

• Fears

• Procrastination

Barriers

• Fears

• Procrastination

• Not knowing how to say no

Barriers

• Fears

• Procrastination

• Not knowing how to say no

•Excuses

Barriers

By S. Covey

Plans & Techniques

80% of our efforts go into generating

20% of our achievements

80/20 ratio

Plans &Techniques

Plans &Techniques

HOW DO YOU SPEND YOUR TIME?

24 hours a day = 168 hours a week

1.440 minutes a day = 10.080 minutes a week

Plans & Techniques

Self

Family

Romance

Career

Finances

Health

Community

Spirituality

Others

Plans & Techniques

• 60 plan

Make a list of 100 things you want to do

Plans & Techniques

Objectives must be SMART

Specific

Measurable

Agreed

Realistic

Time framed

5 year plan

Self

Family

Romance

Career

Finances

Health

Community

Spirituality

Others

Which are the most important?

Where do you want to be?

One year plan

YEAROBJECTIVES

Quarter’s objectives

Month’s objectives

Daily tasks

5 year plan 60

PLAN

Annual evaluation

Choose a date on which you will re-evaluate your annual plan

Month’s plan

At the beginning of the month take some time to think and make a list of things you want to do over the month.

Perhaps you can choose an item from each section

Weekly plans

Every week, look at the list of objectives for the month.

Think of an activity you can do that will take you closer to the objective of the month

Put it on your agenda

Useful tips

Breakfast Planning

Commuting Solving Problems

Emails Doing something towards your goal

Meetings Having a coffee

Calls Commuting home

Lunch Personal things

Unexpected things Dinner

Break up your schedule to allocate time for routine activities

Planner techniques

ABC

123

Useful lists

• Master action List

• Daily action list

• Weekly check list

• Monthly check list

• Year plan

Setting boundaries

Saying NO

•If boss overloads you….

•This sounds interesting. Can I look at my schedule, can I speak to my wife….

•I’d love to but…

•Think about What when, how

Setting boundaries

Things you can do about:

•Telephone

•Emails

•Interruptions

Telephone calls

• 067

• Make list of calls you need to make

• Preparing for calls- 5W

• Don’t answer calls when busy

Emails• Sort them out before reading

• Read all before responding

• Create templates

• Set automatic filtersNews letters

Priority

Reading

Reports

Filing

• Action

•Read

•File

•Bin/trash

Reducing Floods

• Unsubscribe from publications you are no

longer interested

• Put filters in your email

• Cancel catalogues you no longer use

• Tick the box so that companies won’t send

unwanted info

Spring cleaning

Procrastination

Present when we:

Feel unsure of ourselves

Believe it’s going to be boring

Think someone else will do it for us

INVEST 8 MIN PLANNING & SAVE 1 HOUR A DAY

Delegating

When….

You are not the best person for the job

The job would take longer if you did it

Rountine tasks prevent you from doing other things

Another department can do it better

Delegating

How?

Get organized to explain it

Have the delegatee explain it back to you

Make delegatee feel free to ask questions

IF YOU CANT DELEGATE YOU CANT GET PROMOTED

Time Jar

Summary

Spend time planning

SMART Goals

Prioritize

To do list

Consider biological clock