ARMY INSTITUTE OF BUSINESS ADMINISTRATION

(AIBA)

ANALYSIS THE ROLE OF COMPUTER IN MODERN BUSINESS

Course Name: Computer and its Applications

Course Code: GED 1102

Prepared byMD.Tuhin parves

ID-005BBA -3(A)

Supervised ByAfzal Hossain

Assistant ProfessorAIBA, Savar

Date of Submission:5th june, 2016

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TABLE OF CONTENTSDetails Sub Topics Page

Cover Page 1

Declaration

Acknowledgement

Abstract

Chapter 1Introduction

1.1 Objectives

3

4

5

6

Chapter 2 Literature Review 7

Chapter 3 Methodology 8

Chapter 4 Research work 10

Chapter 5

Conclusion

5.1. Recommendation and findings

5.2. Limitations

5.3. Future Work

13

References 18

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DECLARATION

I hereby declare that this paper has been written by me and not been previously submitted to any other University/Institution.

This work I have presented does not have breach any copyright.

____________________

Date & Signature

MD.Tuhin parves

Batch-BBA-03

ID: B3160B005

Army Institute of Business Administration, Savar.

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ACKNOWLEDGEMENT

I would like to express my gratitude to our supervisor Assistant Professor Mr.Afzal Hossain, for being there at every step as a source of inspiration, motivation and moral support. Assistant Professor Mr Afzal Hossain excellent supervision, invaluable guidance, suggestions, corrections and empirical skills have helped shape much of this term paper.

I would also like to thank my classmates for inspiring us.

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ABSTRACTBusinesses use computers for communications across a number of types of people, such as between employees, between the business and its customers, and between a business and its suppliers. One major advantage of computer communication is that it is often asynchronous, which means that communication can happen even if one person is not available by telephone. Additionally, computers can store huge amounts of data that, if printed, would take rooms and rooms full of file cabinets (this is one way in which computers help save trees). It is also easy to find particular data or to pull two data sets together using a computer; this would consume a lot of time with paper records in a file cabinet. Employees who use computers can get more done than their non-computer-using peers because both communication is easier to accomplish and finding and using information is easier.

At first, data were collected from various external sources like Internet or Social Media. Then, few data were eliminated and some were selected to analyze the process of preparing this term report. For instance, useless, invalid or irrelevant data could be unnecessary thereby, these were not selected. Data are collected from government webpages and eliminating few of these which are unnecessary.

A modern business represents an amalgam of functions that can usually be found in several different facilities. Apart from computers, which are a must in every contemporary office, there should be a kitchenette, a lounge area, sometimes even a small gym. But out of all these features, the computer is the central part of every office and work station and it also can play numerous roles in the modern business world.

Computer is very important part of our business. We cannot think our business without it.Without it we cannot expand our business. It is impossible to describe the role of computer in modern business. Computer saves valuable time which is important.

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CHAPTER -1: INTRODUCTION

Businesses use computers for communications across a number of types of people, such as between employees, between the business and its customers, and between a business and its suppliers. One major advantage of computer communication is that it is often asynchronous, which means that communication can happen even if one person is not available by telephone. Additionally, computers can store huge amounts of data that, if printed, would take rooms and rooms full of file cabinets (this is one way in which computers help save trees). It is also easy to find particular data or to pull two data sets together using a computer; this would consume a lot of time with paper records in a file cabinet. Employees who use computers can get more done than their non-computer-using peers because both communication is easier to accomplish and finding and using information is easier. Another role that the computer has played in recent years is the ability to do things easily that would have been difficult in the past. For example, in the past, if a company wanted to produce a video, it would have had to rent or buy large video cameras and the equipment to process video. Digital video and the software to edit videos are much less expensive. Finally, computers allow business employees to analyze huge data sets and to find out new information that can help with business decisions. A business where we do our business by using internet with online. In modern business there have no requirement of space. We can run our business with a computer. Computer helps to connect our business globally. Computer helps to reduce paper cost in our business office.

1.1:Objectives:

-To understand the basic knowledge about modern business-To elaborate the role of computer in modern business-To Analysis the role of computer -To Give recommendation

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CHAPTER -2: LITERATURE REVIEWDan Radak(2015),in the research paper “Roles of Computer in Modern Business Office” has said A modern office represents an amalgam of functions that can usually be found in several different facilities. Apart from computers, which are a must in every contemporary office, there should be a kitchenette, a lounge area, sometimes even a small gym. But out of all these features, the computer is the central part of every office and work station and it also can play numerous roles in the modern business world.

 According to Schmandt-Besserat 1981, these clay containers contained tokens, the total of which were the count of objects being transferred. The containers thus served as something of a bill of lading or an accounts book. In order to avoid breaking open the containers, first, clay impressions of the tokens were placed on the outside of the containers, for the count; the shapes of the impressions were abstracted into stylized marks; finally, the abstract marks were systematically used as numerals; these numerals were finally formalized as numbers. Eventually (Schmandt-Besserat estimates it took 4000 years) the marks on the outside of the containers were all that were needed to convey the count, and the clay containers evolved into clay tablets with marks for the count. Talking about cloud services, it would be a shame not to mention another important advantage of the computer as a business means, closely related to the cloud. As we witness the enormous popularity of smartphones and tablets, it is important to mention the business use of applications.

Craig Bruce said,”Yeah, computers are going to take over the programming business because they have become so fast recently that they can solve the Halting Problem in five seconds flat”.

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CHAPTER-3: METHODOLOGY

The following chart shows the ways data are collected and implemented according to secondary

data approach:

3.1.Data collected from various external sources

Data collection means the collection of data from surveys, or from independent or networked locations via data capture, data entry, or data logging. As we didn’t collect all data from internal that’s why we collect data from various external sources. We go to internet and search it in Google and find it from Wikipedia, and many website.

3.2.Elimination and selection process

Elimination means to remove data which is not important for research. And selection means to select a data. It is very important because we find many data from internet and which is not require for research, and find some data which is needed for our research. That’s why we follow this process. For eliminating and selecting data we have follow some method.

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3.3.Analyze process

Analyzing means to research about the inputed data. By browsing the websites, we gathered

other basic information of this topic from web also visited the organization that helped us. This

research is based mainly on analysis role of computer in modern business. For our paper, we

used computer and its software like Microsoft word 13 and the internet for browsing for

information and topic relative books.

3.4.Providing recommendations

Recommendations are given to organize the report in the most useful and proficient ways to

make a person understand and expand knowledge.After collecting all the data we came to a

solution and discussed about how we can input reliable data. Innovative strategies and solutions

were given to give static results to overcome the difficulties and empower the beneficial of the

relevant topic. Later, new ideas were provided along with valid recommendations and solutions.

Some of data were obsolete and insufficient so again, the cycle goes on.All these method took a

few time and labor to organize the report in the most useful and proficient ways to make a person

understand and expand knowledge.

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CHAPTER-4: RESEARCH WORK

A modern business represents an amalgam of functions that can usually be found in several different facilities. Apart from computers, which are a must in every contemporary office, there should be a kitchenette, a lounge area, sometimes even a small gym. But out of all these features, the computer is the central part of every office and work station and it also can play numerous roles in the modern business world.

THE EFFECT OF COMPUTER IN MODERN BUSINESS

The importance of computers in business includes money saved for various business activities. For example, a small business can maintain a database of customers in its computer. The business can then send coupons or special promotions to these customers by email. Companies also save on paper costs when interacting through their computers. Also, a small manufacturing company can automate part of its production line computers.

THE ROLE OF COMPUTER IN MODERN BUSINESS

In research process

The business can use the internet to search its competitors, products and prices by studying their websites. They can also get glimpse on how costumers view their own products by reading their costumer reviews on different websites. Communication is key when gaining and maintaining clients and other important contacts. Computers give businesses access to email, instant messaging and custom customer contact systems. Computerized phone systems allow for automated support during off hours and a virtual operator can quickly direct callers to the correct department for faster support.

In marketing process

Computers allow businesses to create websites, stunning ads and complete marketing campaigns. Marketing videos can be edited and custom ads created in-house with the use of specialized software. Businesses can completely develop and manage websites with their own servers or connect remotely to a third-party business to upload their latest content such as articles, product images and blog posts.

In storage process

Instead of filing cabinets, businesses are able to store millions of files using computers and servers. Data can be stored centrally for easy access from multiple computers or stored locally for individual use. Computerized storage saves space and provides a far more efficient organization strategy. With encryption, passwords and replace keys, data remains secure.

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In inventory Management system

Retail and wholesale business have increasingly come to rely on computers' advanced ability to keep track of inventory and assist in ordering more when stocks get low. In fact, one of the central approaches to the success of retail giant Walmart was real time ordering in which Walmart’s computer systems place orders for goods as they are needed. This allowed them not to carry too much or too little of any particular item as well as to save on the manpower required to manage much of the supply chain. However, businesses of all sizes use inventory management and point of sales systems to do smaller scale versions of the same thing.

Presentations and Documents

While it's still possible to find a typewriter at a garage sale, the days of typed papers and documents are dead and gone. Word processing is a must in today's business environment. Not only are computers the medium for document creation, but the ability to email and share documents electronically has become central to the editing, approval and delivery process. Similarly, presentations and reports are commonly delivered in electronic slide show presentations or via webinars. Creators must use programs, such as PowerPoint, to create them as this is the standard for modern business.

Electronic Communications

A business not involved in electronic communications -- particularly email -- closes off one of the largest communication channels today. Customers, clients, vendors and business partners use email to make contact and transact business. Some companies go beyond email and actually encourage the use of in-house instant messaging as a method of communications between employees and departments.

Internet Access

Internet access is a business' communications lifeline. Internet-enabled computing allows you to receive orders from customers, place orders with suppliers, research businesses, explore business ideas, communicate with government agencies and even manage your business' banking. In addition, online presence with at least a website is critical to legitimizing a business. Many companies go further and participate in social networking sites for marketing and branding purposes.

Multi-site Networks

If your business has more than one site or branch, then multi-site networking provides tremendous benefits for accounting, standardizing and managing your multi-faceted operation. Many companies use point of sale systems to ensure standardized operations within a chain of stores or sites. Companies that sell similar products or services in multiple locations find that

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computer systems help them keep track of revenues, costs and their supply chain from a central office. help the manufacturer cut back on labor costs.

Our field work:

For analyzing my statement i went to some business and office. Many business follow the old process. And many business have modern business. We went 8 general stores and 4 modern business. We give this data by researching -

In scenario General business:

Where they have no use of computer. They use papers for collecting data. If papers are lose then the business do not find their

valuable data Old categories business they take their decision in a positive sense idea. It is not take a

good result for business. Sometimes it does correctly. They cannot follow the inventory management system because of lacking in computer. They cannot save their time in a general business. Their all working system processes by

hand. From collecting information, they type a message until it is error free.

The scenario of modern business:

In modern business they use computer for collecting data. They collect data in computer storage They take their decision analyzing by computer They use inventory management system They save more times than general business.

The analysis result:

Number Example Role1 General business

Take time for calculating their profit and expenses in a day

4 hour

Modern business 1-2 hour2 Space

General business A big deskModern business Only a computer

Positive effects:

It saves our valuable time

It helps to reduce our work

Negative effect:

It increases our business cost.

So from this research we can say the role of computer in business very important for us.

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CHAPTER -5: CONCLUSION

Computer is very important part of our business. We cannot think our business without it.Without it we cannot expand our business. It is impossible to describe the role of computer in modern business. Computer saves valuable time which is important.

5.1: Findings and recommendation

After researching we suggest those people who are not using for business, if you want to improve your business condition then you have to computerized your business system, that is called modern business

5.2: Limitations:

A work is not completely fulfill in first time, as a student of first semester we have also some limitation in this research work.

1) In a research work everyone follows some rules. But first time we cannot follow all rules.2) For eliminating data , a researcher follows some calculation but we cannot follow this

calculation3) For giving some statement everyone follows many instructions but we cannot follow all

instruction4) As we couldn’t do our research in a proper way that’s why we collect some data from

internet.

5.3. Future Work:

As we have some limitation we will do some future work. In below we give our future work which we have done it in future:

1) As we couldn’t follow all rules then in our future research work we will follow all rules.2) As we couldn’t follow all math for eliminating data, in our next research work we will do

it.3) In our next research work, we will collect our all data from the field where we find it.

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REFERENCES1. RADAK, Dan Radak, Roles of Computer in Modern Business Office,2015

http://www.techzsavvy.com/roles-of-computer-in-modern-business-office/2. HALACY, Daniel Stephen Halacy (1970). Charles Babbage, Father of the Computer.

Crowell-Collier Press. ISBN 0-02-741370-5.3. Early Electronic Computers (1946–51), University of Manchester, retrieved 16

November 2008.4. "The Modern History of Computing". Stanford Encyclopedia of Philosophy.5. IFRAH, Georges ifrah (2001). The Universal History of Computing: From the Abacus to

the Quantum Computer. New York: John Wiley & Sons. ISBN 0-471-39671-0.

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