The New Companies Office Services

The New Companies Office Services

Integrity, Ownership, Innovation

www.companies.govt.nz

The New Companies Office Services Innovation, Ownership, Integrity

• What’s New and what’s not

• User Registration and igovt

• Personalised Workspace

• Searching

• Company Authority

• Company Incorporation Enhancements

• Company Maintenance & Filing your Annual Return

What’s New?

• Look and feel

• User registration with igovt

• Enhanced searching

• New security concept - company authority

• One logon for personal and organisation use

• Companies Office Dashboard

• New online registration service for overseas companies

What’s Not?

• Basic company registration

• Filing your Annual Return

• Search on companies, directors, shareholders and banned persons

• Generate Certificate of Incorporation, Company Extract

User Registration – Overview

• Igovt username and password replaces old user ID’s

• Mandatory user registration for transactional services

• One user can maintain multiple entities

• No branches

About online identity assurance

igovt logon service

Agency has assurance of user’s identity

online

igovt identity verification service

Proves the identity of the person wishing to use agency services

UNIQUENESS

Proves that this is the same person as the

last interaction

CONSISTENCY


Since the nineties the Companies Office has been leading the development

of online transactions

igovt offers a new generation of functionality to existing online transactions

and a platform for future services

Knowing who you are dealing with and that it is the same person returning

online is the key to moving from the Industrial to Information Age

From the Industrial to the Information Age

For the last 200 years people have had to shuffle paper documents

between government agencies. This gives a poor result, is slow,

and is expensive for both people and government.

…and in the foreseeable future

igovt enables people to unlock online and in real time their information held

by government – their unique identity, whether they are a company director,

what their IR number is ……This gives an excellent result, is fast, and is

cheap for businesses, people and the government.

igovt logon service

igovt logon service

For business and people, ease of use, convenience, privacy centric single logon across government

For agencies, affordable access to high-quality authentication methods

Eliminate need for “necklace of tokens”

Agencies currently using igovt logon services

Agencies currently integrating with igovt logon services

…and more are planning integrations…



Way to prove your identity in an online environment; like a passport; usable across multiple government services

Launched in November 2009 with a Births Deaths & Marriages service

Confirms the unique identity of the individual behind the logon

Uses name, date of birth, place of birth, and sex

Users enrol for an igovt ID with Department of Internal Affairs

Agencies can replace document based identity processes with igovt identity verification services

Privacy-centric design model

igovt logon service look and feel with Companies Office

User Registration

Individual igovt

Personal Companies AccountName/Address/Email

Organisation 1Address/Email/Phone



Coming soon

Coming soon

User Registration – Account type

Setting up an organisation – Step 1



Customised dashboard

Coming soon

Coming soon

Coming soon

Dashboard – Unfinished Business

Dashboard – Company Watch

Searching – Overview

• New Quick search on homepage

• Google-type search with powerful advanced criteria

• Combined search for individuals, e.g. directors and shareholders

• Enriched search results page for companies and individuals

• Exportable (print/email/save) search results and company details

• Search results restricted to 500

Searching – Quick Search on homepage

Advanced search - Entities

Advanced search - Individuals

Search Results

Company Details

Company Authority – Overview

• New authority management to be able to maintain companies on the register - Company Authority

• Company Authority will be linked to a users account

• Company Authority can be granted to an individual account OR against an Organisation

• Company Authority will be granted to:

Authorised Persons such as Accountants, Lawyers, etc.

Directors

• Once Company Authority is established there is no need for a company key anymore

• Customised services in regards to the entities you manage

Getting Company Authority

Registrar Approval Service - Individuals

Registrar Approval Service - Organisations

Company Authority tab

Company Authority tab

Company Incorporation – Enhancements

• Basic process stays the same

• Only available for logged on users

• Check availability for name reservations

• 20 working days to complete your company incorporation

• You can withdraw and resubmit started company applications from the 18th working day on.

• Company Checklist

• Improved Shareholder screen

• Electronic Company Incorporations available for:

NZ Limited

NZ Unlimited

NZ Co-op

OS ASIC

OS (non ASIC)

Name Reservation

Company Incorporation

Company Incorporation – Company checklist

Company Incorporation – Shareholders

Company Incorporation – Allocation of shares

Company Maintenance

• Company Maintenance can be triggered from either: Company Details page

Unfinished business

Annual Return

Mega menu will lead user to the company details page

• Only available for logged on users with company authority

• Review screen for each change before being submitted to the register

• All documents uploaded to register converted to PDF

Company Maintenance - Addresses

Company Maintenance - Addresses

Company Maintenance - Directors

Company Maintenance - Shareholdings

Company Maintenance – review changes

Filing your Annual Return



Address Validation


0508 COMPANIES (266 726)

[email protected]

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