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ACC MEETING OCTOBER 20. 2014

Supplier Management and Contract Issues

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Sharon Roddan Presentation at Oct. 2014 ACC Meeting

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Page 1: Supplier Management and Contract Issues

ACC MEETING

OCTOBER 20. 2014

Page 2: Supplier Management and Contract Issues

WHY ARE OUR ASSESSMENTS SO HIGH?

Page 3: Supplier Management and Contract Issues

WHY ARE OUR ASSESSMENTS SO HIGH?

GRF share pmpm $176.69 $223.88

UNITED* share

pmpm $189.39 $329.08 $366 > $553

THIRD share

pmpm $198.33 $383.63 $375 > $608

TOTAL Fifty

pmpm $ 661.62 $1,687.73 $838 > $1912

2002 2014

Page 4: Supplier Management and Contract Issues

WHY ARE OUR ASSESSMENTS SO HIGH?

• TOTAL ASSESSMENTS FOR ALL MUTUALS

(GRF, UNITED, THIRD AND FIFTY)

HAVE GROWN FROM:

$69 MILLION ANNUALLY (IN 2002)

Page 5: Supplier Management and Contract Issues

WHY ARE OUR ASSESSMENTS SO HIGH?

• TOTAL ASSESSMENTS FOR ALL MUTUALS

(GRF, UNITED, THIRD AND FIFTY)

HAVE GROWN FROM:

$69 MILLION ANNUALLY (in 2002) TO

$101 MILLION ANNUALLY (in 2014)

Page 6: Supplier Management and Contract Issues

WHY ARE OUR ASSESSMENTS SO HIGH?

• WHY?

PCM PAYROLL –

2002 2014

$26 million $50 million

(about 30%) (about 50%)

Page 7: Supplier Management and Contract Issues

WHY ARE OUR ASSESSMENTS SO HIGH?

• WHY?

• Facilities share of costs

• MAINTENANCE AND

CONSTRUCTION PROJECTS

Page 8: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

A lot of money has been spent without

Community acknowledgement or agreement

Page 9: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

The $10 million loan (now cancelled) cost us

interest paid = $ 146,943 (2013)

interest paid = $ 172,064 (2014)

loan fees/exp = $ 77,212 (2013)

pre-pay penalty= $242,000

This cost us $638,219 (This is real money, out of your pocket

..for nothing)

Page 10: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

The Specific Plan

(now cancelled BUT STILL PAYING ON THIS)

This cost us $1,298,937 +

(This is real money, out of your pocket

…to lose your open space)

Page 11: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

GATE HOUSE 1 (completed) cost us

almost ONE MILLION DOLLARS!

(This is real money, out of your pocket)

Page 12: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

GATE HOUSE 7 (completed) cost us

THREE-QUARTERS OF A MILLION DOLLARS!

(This is real money, out of your pocket)

Page 13: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

THE BAR AT THE 19 HOLE (completed) cost us

TWO HUNDRED THOUSAND DOLLARS!

(This is real money, out of your pocket)

Page 14: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

OTHER PROJECTS THAT THE NEW GRF BOARD HAS EITHER CANCELLED OR CONTROLLED COSTS

Page 15: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

THE POOL DECK AT CLUBHOUSE #2

(Just resurfaced two years ago)

APPROPRIATED $438,000

TO RE-DO DECK AND LANDSCAPING

Page 16: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

THE POOL DECK AT CLUBHOUSE #2

(Just resurfaced two years ago)

APPROPRIATED $438,000

TO RE-DO DECK AND LANDSCAPING

RESCINDED

Page 17: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

THE IMPROVEMENT OF ONE HOLE OF THE GOLF COURSE

APPROPRIATED $131,000

(was whacked down from the

original bid of more than $300,000+)

Page 18: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

THE IMPROVEMENT OF ONE HOLE OF THE GOLF COURSE

APPROPRIATED $131,000

THE NEW GRF BOARD SAID…

NO THANKS

Page 19: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

THE CLUBHOUSE #2 RENNOVATION

(Saved from Demolition)

APPROPRIATED $6,000,000

Page 20: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

THE CLUBHOUSE #2 RENNOVATION

(Saved from Demolition)

APPROPRIATED $6,000,000

Now will not exceed $4 million

Page 21: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

GATE ACCESS SECURITY Original appropriation with conversion of gates

$2,468,000

Page 22: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

GATE ACCESS SECURITY Original appropriation with conversion of gates

$2,468,000

Now a pilot for Gates 5 and 6Not to exceed

$362,800

Page 23: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

WE ARE HAVING A PROBLEM WITH PLANNING AND PROCUREMENT

Page 24: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

• Subject reports with no financial back-ups•Numbers pulled from thin air

with no fiscal back up data…• Listed as “placeholders”

which morph into actual $$$

Page 25: Supplier Management and Contract Issues

MAINTENANCE AND CONSTRUCTION PROJECTS

THE KPMG REPORT ENTITLED…

“OPERATIONAL REVIEW OF THE GOLDEN RAIN FOUNDATON OF LAGUNA WOODS PLANNING AND PROCUREMENT”

–Sept 2013

Page 26: Supplier Management and Contract Issues
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Page 28: Supplier Management and Contract Issues