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BIS 3342 PAIR’S WORK
A REPORT ON CONSENSUS DECISION MAKING AND THE IMPORTANCE OF CHANGE MANAGEMENT IN THE STRATEGIC
MANAGEMENT PROCESS BY
SHARON KEKWE MOMIE - M00297277 DANIEL C OKOLI – M00478402
[Type the author name]
Thursday, 03 July, 2014
[Type the abstract of the document here. The abstract is typically a short summary of the contents of the document. Type the abstract of the document here. The abstract is typically a short summary of the contents of the document.]
1
INTRODUCTION
Strategic management entails both strategic planning and implementation, and is ―the process
of identifying and executing the organization‘s strategic plan, by matching the company‘s
capabilities with the demands of its environment. (Gadiesh and Gilbert 2001)
There are several processes involved in how a company carries out strategic management and
the impact of these processes on organizational performance as well as the achievement of its
strategic objectives in order to remain competitive. However, the focus of this report is on
two strategic management processes including strategic decision making with particular
attention to the strategic consensus decision making process and the strategic management of
organisational changes (also known as change management) which is the result of decision-
making.
At the end of the report, the reader will gain an understanding of the importance of these two
strategic management processes and their significance to the strategic efforts of a business to
remain competitive.
2
CONSENSUS DECISION MAKING
Consensus management is gaining ever more recognition in business as a success factor in
dealing with conflicts and creating personal responsibility. Here the selective application of
external moderation, individual and group discussions enhances the dialogue, cooperation
and structuring capacities of the conflicting partners. The direct recourse to moderated
methods makes for surprisingly quick and long term stable agreements and transfer.
Consensus decision making is a process used by organizations seeking to engender common
levels of involvement and harmony. (Hartnett 2014)
The process of group negotiation has many common elements that clearly define the process
of consensus decision making. These include:
Inclusive: As many stakeholders as possible are included in group deliberations.
Participatory: The environment encourages contribution from all group participants in the
deliberations.
Collaborative: The group constructs proposals with input from all interested group members.
Any individual authorship of a proposal is subsumed as the group modifies it to include the
concerns of all group members.
Agreement Seeking: The goal is to generate as much agreement as possible.
Regardless of how much agreement is required to finalize a decision, a group using a
consensus process makes a concerted attempt to reach full agreement.
Cooperative: Participants are encouraged to keep the good of the whole group in mind. Each
individual‘s preferences should be voiced so that the group can incorporate all concerns into
an emerging proposal. Individual preferences should not, however, obstructively impede the
progress of the group.
CONSENSUS DECISION MAKING AS AN ALTERNATIVE
Consensus decision making is an alternative to ―top-down‖ decision making, commonly
practiced in hierarchical groups. Top-down decision making occurs when leaders of a group
make decisions in a way that does not include the participation of all interested stakeholders.
The leaders may (or may not) gather input, but they do not open the deliberation process to
3
the whole group. Proposals are not collaboratively developed, and full agreement is not a
primary objective.
Consensus decision making is an alternative to commonly practiced non-collaborative
decision making processes. Robert‘s Rule of Order, for instance, is a process used by many
organizations. The goal of Robert‘s Rules is to structure the debate and passage of proposals
that win approval through majority vote. This process does not emphasize the goal of full
agreement. Nor does it foster whole group collaboration and the inclusion of minority
concerns in resulting proposals. Critics of Robert‘s Rules believe that the process can involve
adversarial debate and the formation of competing factions. These dynamics may harm group
member relationships and undermine the ability of a group to cooperatively implement a
contentious decision.
THE IMPORTANCE OF CONSENSUS MANAGEMENT
Consensus decision making addresses the issues of both Robert‘s Rules of Order and top-
down models. The goals of the consensus process include:
Better Decisions: Through including the input of all stakeholders the resulting proposals can
best address all potential concerns.
Better Implementation: A process that includes and respects all parties, and generates as
much agreement as possible sets the stage for greater cooperation in implementing the
resulting decisions.
Better Group Relationships: A cooperative, collaborative group atmosphere fosters greater
group cohesion and interpersonal connection.
Building consensus is a measured process, but it‘s essential to get everyone on board before
taking a decision. Or else, the execution will be postponed and automatically disrupted by
those who have not agreed or weren‘t involved. It‘s not just about structuring support for
your ideas. The consensus-building process seeks ideas and appraisal from everyone involved
so that the last thought is usually a lot stronger than the original. Consensus building is vital
in today's interconnected society for the reason that many problems exist that have an effect
on varied groups of people with dissimilar interests. As problems rises, the organisations that
bond with society's problems approach to depend on each other for assistance, they are
mutually dependent. The parties pretentious by decisions are often inter-reliant as well.
4
Consequently, it is tremendously tricky and frequently unsuccessful for organisations to
attempt to resolve contentious problems on their own. Consensus presents a better
understanding and way for individuals and organisation to work in partnership on resolving
intricate problems in ways that are satisfactory to all.
Consensus-building processes also allows a variety of people to have a contribution into the
decision-making processes, somewhat than leaving contentious choices up to government
representatives or authorities. When government specialists make decisions on their own, one
or more of the stakeholder groups is more often than not happy, and the system in certain part
of the world like the US, commonly take legal action against the government, deliberately
slowing implementation of any decision significantly. While consensus does take time, it
slightly builds up solutions that are not held up.
Managers always attain a broad variety of understanding or insight of a problem. The
consensus-building process helps them to set up an extensive understanding and structure for
mounting an answer that works for everyone. The process also furthers the examination of
combined increase and integrative solutions and authorizes managers to contract with unified
matters in a solitary discussion. This allows them to make trade-offs between different
matters, and permit the expansion of solution that meet more peoples' needs more completely
than choices that are made with no such widespread contribution. (Gray, 1989)
The operational worlds of our businesses and organisations are becoming gradually more
complex. One of the instantaneous consequences is the acceleration of the change processes.
Level-headed fault open-mindedness, on the one hand, as well as rapid and constructive
problem solving measures, on the other will therefore be crucial for forward looking
management. Change leads to doubt and create confrontation, this can array from being short
of motivation up to an active barrier of the distinct objective. More often, it is the struggle of
the affected employees and management, which cause change processes to be unsuccessful. It
makes sense then, to surface the way to acceptance through well-organized communication.
Consensus management in change processes can only be competent and victorious when the
strategic objectives of the organisation and the wellbeing of the affected people are impartial.
Starting with the grounds of the confrontation and its clash potential, the ranges of
perspectives on the problem from all parties worried are honestly unveiled and made equally
understandable, and deviate interests discovered. (Zumtobel, 2013)
5
STRATEGIC CONSENSUS AND PERFORMANCE
The strategic choice perspective (Child, 1972) asserts that managers have judgment and the
decisions they make are of fundamental significance for the accomplishment of the
firm/business. The reason for that is the top management team is frequently observed as
significantly concerned in devising and implementing strategies, there has been widespread
research about the work and performances of top managers over the past 10 years. As
Finkelstein and Hambrick (1996) note: ‗If we want to understand why organizations do the
things they do or why they perform the way they do, we must examine and understand top
executives.‘
One of the aspects of the Top Management Team (TMT) is that it is important for
efficient implementation of a strategy is the degree of accordance in the middle of them
relating to the strategy. In reconsidering the previous research on consensus, we must
consider the different types of consensus and performance implications of consensus. We
then reconsider related research on group composition. A number of studies have considered
different strategies, when looking at performance insinuation of consensus. Since it has been
shown that different strategies need different implementation methods examples included by
Porter 1985 and Govindarajan 1988 and reaching consensus is a tool of strategy
implementation (Floyd and Wooldridge, 1992), it pursues the need that consensus may be
added significantly for one sort of strategy than for an alternative.
As the years have progressed, more and more companies are heavily relying on
consensus, to once again influence very drastic decisions in their company. Japanese
companies especially use the consensus decision-making process to move one forward, this
meaning that everyone in the company is discussed with and consulted on each decision. This
maybe the reason why Japanese companies are quite successful financially and have
proceeded in influencing other countries around the world, like the UK to follow this
movement.
CONSENSUS AND THE NATIONAL HEALTH SERVICE (NHS)
The NHS relies on consensus, predominantly consensus between managers and clinicians. In
spite of the initiation of general management and the move away from a formal consensus
management structure from the 1980s onwards, NHS managers necessitate skills in
persuasion, finding the middle ground and influence to accomplish their goals perhaps further
6
more than managers in other sectors. The tension amongst the wish for an obvious sequence
of authority and the professional independence of clinicians has been a continuing feature.
As the government's response to the 1983 Griffiths report states: 'we do not undervalue the
importance of consensus in a multi-professional organisation like the NHS. But we share the
Report's view that consensus, as a management style, will not alone secure effective and
timely management action, nor does it necessarily initiate the kind of dynamic approach
needed in the health service to ensure the best quality of care and value for money for
patients.'
Clinical management was emphasized in the 1983 Griffiths report, which recommended that
clinicians should be more closely occupied in the management process and partake in
decisions about main concerns in the use of resources. The clear involvement of hundreds of
clinicians in the process focused attention on the requirement for more clinical leadership and
engagement with management decisions.
TOYOTA AND CONSENSUS
Another example of individuals using consensus decision making successfully, are the
Japanese, most companies in Japan use this approach to better their company. This Japanese
consensus building approach before the meeting is called ―Nemawashi‖ in Japanese. In the
business world in Japan, Nemawashi means a process of ―laying the ground work‖ with
managers and colleagues internally and even sometimes externally (customers and suppliers)
as well. This is an essential requirement for the Japanese decision making process. (Kopp,
2010)
We will now have a look at a well-known Japanese company that specialises and dedicate
their time in using consensus decision-making to their fullest ability, which have now made
them renowned for their success in the car-manufacturing sector, internationally successful
and known as Toyota.
Toyota Way Principle 13 comprises the imperative process of Nemawashi: Making decisions
slowly by consensus, in detail bearing in mind all options; execute quickly. The process of
Nemawashi is frequently used to illustrate how people put together consensus by developing
a proposal and circulating it broadly for management approval. The process is used to
7
develop a group consensus building process right through the stakeholders in the business or
organisation, consequently meaning that it takes time and attempts to construct the group
consensus. (Liker, 2004)
If for an example, the Nemawashi process has been successfully accomplished, 80 % of the
decision-making process has already taken place before the meeting date, which will then
mean that the remaining 20% will be consummated during the meeting to conclude the group
decisions. That is why typically there is not a lot of internal group deliberations or
suggestions of new ideas in a Japanese meeting. On the other hand, if the outstanding 20%
has major results to the overall decision, it may well be that complicated to come to some sort
of an agreement or consensus to make the final decision and may need returning to the roots
of the problem and by then reconsidering or re-negotiating circumstances and as a result, take
a longer time to come to a settled and completed decision.
There is a diversity of decision-making methods Toyota all use in different circumstances.
These ranges from the managers making a decision independently and announcing it to group
consensus with full power to put into practice the decision they agree to. The favoured
approach at Toyota is group consensus, however with management approval; although
management coffers the right to look for group effort, then making a decision and
announcing it.
In 2002, Toyota was in scenario in which they became alert that a planned mega-
development near its Arizona Proving Ground endangered the long-standing water supply of
the whole surrounding area. Toyota took legal action to end the developers and worked to get
a citizens committee prearranged to protest the plan. However, instead of taking an opposing
approach, Toyota attempted to organize and obtain consensus from all the parties that were
involved—the developer, the surrounding towns, and their local governments, in which they
explored other regions and solutions that could benefit them all. In the end, the developers
settled to place aside 200 acres and disburse more than a few million dollars in
communications costs to create a groundwater replenishment site. Mallery, who led the
consensus-building process, explained:
8
The Mayor, the developers, and the citizens‘ committee—all of the contending parties agreed
that Toyota had served each of them well and had satisfied all of the parties from each of
their perspectives. The town ended up with a more responsible, long-term solution to
groundwater subsidence concerns, the problem was solved for the developers, who would
have had to address it eventually—maybe 30 years from now. And it helped the surrounding
communities that are concerned about irresponsible growth. Everyone came away with
greater respect for Toyota—not only what Toyota did but how Toyota did it. It is, what it is
and the how that makes the difference—protecting the land for the next 50-100 years, not just
for the short term.
In simple terms, instead of turning this issue into a big major problem and it turning into
some sort of disagreement, Toyota used the power of the consensus to crush out any sort of
trouble. Through this decision making process, both parties had come out winning. The
complete development within Toyota in terms of the preparation, getting to the bottom of
problems and decision-making is very vigilant to every detail.
For managers, how they arrive at the decision is just as significant as the quality of the
decision. Taking the time and effort to do it correctly and accurately is compulsory. In fact,
management will pardon a decision that does not work out as predicted, if the procedure used
was the correct and accurate one. Mallery enlightens us by saying: ―Achieving consensus…it
is a belief in reason”. This is a powerful statement and the secret is simple, in order for the
effortlessness and faultless implementation of new initiatives is vigilant and frank planning
by managers who are able to lead. The philosophy is to look for the utmost involvement with
management appropriate for each circumstance.
ORGANIZATIONAL CHANGE MANAGEMENT
After strategic decision making comes the implementation of the decisions. The changes
required to implement strategy coming from decision making validate the need for change
management.
The pace of advancement has never been faster than in the present business environment.
(Balogun and Hope Hailey, 2004; Burnes, 2004; Carnall, 2003; Kotter, 1996; Luecke, 2003;
Moran and Brightman, 2001; Okumus and Hemmington, 1998; Paton and McCalman, 2000;
Senior, 2002).
Therefore the demand for change management has equally escalated.
9
Change is a persistent feature at the strategic (and operational) level of every organisation
(Burnes 2004). Businesses are required to constantly adapt to the changing business
environment in order to maintain their position in the market and especially if they must
expand organisational capacity. The motive for growing organisational capacity is to increase
the ability of the business to perform and out-perform competition (Biedenbacha and
Soumlderholma, 2008) (Booth 2010).
Therefore, it is crucial that an organisation decide where it needs to be in the future, and how
to manage the changes required getting there. Consequently, organisational change goes hand
in hand with organisational strategy, or vice versa (Burnes, 2004; Rieley and Clarkson,
2001). Change management is therefore a highly coveted managerial skill in the light of the
strategic importance of organisational change (Senior, 2002).
Graetz (2000: 550) specifically says ‗Against a backdrop of increasing globalisation
deregulation, the rapid pace of technological innovation, a growing knowledge workforce,
and shifting social and demographic trends, few would dispute that the primary task for
management today is the leadership of organisational change.‘
Change management is therefore said to be a structured approach to transitioning individuals,
teams, and organizations from a current state to a desired future state. (Balogun 2004)
Change management has also been defined as 'the procedure of continually renewing an
organisation's direction, structure, and abilities to meet the ever-varying needs of customers.'
(Moran and Brightman, 2001: 111).
Change agents are people or groups who take responsibility for the change of behaviours and
existing patterns in a supportive manner (Wood et al, 2010). The perceived risks however,
are the responsibility of the organisation‘s leader who decides on the direction of the change
(Oakland & Tanner, 2007).
STRATEGIC IMPORTANCE OF CHANGE MANAGEMENT
From what has been stated so far, it can be deduced that organisational change not handled
properly can sabotage organisational strategy and ruin a company‘s performance in the
market.
There are several other reasons why change must be managed:
10
1. Change becomes a planned and managed process. The benefits of the change are known
before implementation and serve as motivators and assessment of progress (Kotter 1996;
Senior, 2002).
2. Employee performance increases when staff feel supported and understand the change
process. Change is a process that can be chaotic for people and exerts profound effect on their
feelings, thinking, performance, and physiology. (Satir 1978)
Kubler-Ross corroborates on this humanistic view of change in saying that people go through
a process of grief when faced with change.
Poorly managed change results in speculations and resistance to change, exaggerating the
negative aspects of the change (DiFonzo et al., 1994; Smelzer and Zener, 1992).
The most common reasons employees are resistant to change are:
It creates uncertainty about their future or the future of the organization
The status-quo mentality which is an intrinsic nature of individuals makes their
resistance to change natural
Change threatens security
New people, processes and systems are not trusted
They don't understand the reason for the change
Mostly it is the hard-headed resistance of affected employees and management which cause
change processes to fail (Zumtobel 2002).
So the change process must be driven by empathy – the ability of a change leader to identify
with this human tendency when confronted with change.
A congruency in some models (Satir, and Kubler Ross) on change seems to be the emphasis
on the negative aspects and difficult management with employees resisting change. However,
as Wood et al (2010) asserts, by questioning the change management process – not the
attitude of employees as people do not resist change itself but aspects of the change that
affects them personally such as fear of the unknown, status, remuneration and comfort –
better results can be achieved with change management. Resistance to these changes is a
11
healthy reaction, and can be managed effectively in the beginning by ensuring
communication and certain other key processes (Balogun 1999).
TRUELOCAL AND CHANGE MANAGEMENT
This is exemplified in this instance where a major change occurred in Truelocal when almost
the entire senior management staff level was replaced including the CEO some years ago.
TrueLocal.com.au is one of the fastest growing online business directory services website in
Australia.
Truelocal needed to align its culture, values and structure with the parent company NDM in
order to meet strategic growth goals not long after it was founded. Not long after this
decision, Truelocal began flattening out the company structure lead by a new management
team and CEO.
When management at Truelocal uplifted existing management and reporting structures, staff
were initially left without direction, reporting channels, processes and goals were not clearly
communicated causing a lot of uncertainty. Consequently many staff resigned as they felt
upset and confused about what was happening.
Truelocal however, retained some of the more experienced staff with new career
development propositions and new managers were encouraging and open about future
improvements that were to take place within the organisation.
Managers know that the more planning they do to implement drastic change, the more willing
employees will be to accept change. It also means that change in processes and systems will
be quicker.
New managers were recruited by Truelocal and these managers were expected to manage the
entire change process themselves. Planned changes took place in structure, tasks and human
resource; for instance
These changes were managed by senior staff using a combination of change strategy
approaches as explained by Wood et al (2010) that include a forced approach of top down
command, one way communication, coercive reward and punishment approach,
rationalisation approach and shared decision making, empowered approach.
From this perspective Truelocal management took the right approach by varying the way they
managed the change.
12
CHANGE RESULTS
The facilitation of clearer and faster communication channels enabled staff to work more
efficiently and get things done faster, along with improved technology. Further benefits of
this structure were people collaborating in teams, using initiative and increased spontaneous
communication while rules, procedures and close supervision were reduced as described in
(Tushman, Anderson & O‘Reilly, 1997).
Since the change occurred, Truelocal‘s sales department recorded a growth rate of 15% per
full time employee (FTE).
This approach not only demonstrated that processes not people are often the hindrance to
organisational change but that the organisation changes only when employees‘ behaviour
changes (Goodman and Dean, 1982; Tannenbaum, 1971).
Further evidence of the importance of change management is highlighted from the Truelocal
example:
3. Truelocal, through change management, experienced Increased return on investment
(ROI)
4. The possibility of unsuccessful change was reduced when experts were brought in to
manage the change process
5. Careful planning helped to ensure that the change process was started and managed
by the right people at the right time
6. Planned change management allows you to include specific tasks and events that are
appropriate for each stage in the change process. In Truelocal, most jobs were
redesigned including more responsibility for staff in management roles and multi-
functional tasks for other staff.
13
KODAK AND ITS FAILURE IN CHANGE MANAGEMENT
Kodak was, as the Economist writes, the Google of its days. Highly inventive, highly
innovative and successfully rolling out new, sustaining innovations. This led to a 90% market
share in film and 85% of camera sales in the US. Well into the 1990′s, Kodak was rated as
one of the world‘s most valuable brands.
―By 1976 Kodak accounted for 90% of film and 85% of camera sales in America. Until the
1990s it was regularly rated one of the world‘s five most valuable brands‖. In fact, in 1996,
Kodak was ranked the world‘s fourth most-valuable brand behind Disney, Coca-Cola and
McDonald‘s.
Then came the digital revolution. This is believed to be a blow that took Kodak by surprise.
But in reality, Kodak had been sitting on the Digital Camera and digital technology since
1973. Only they were afraid of the consequences.
Kodak engineer, Steven Sasson is credited with inventing the first digital camera in 1975
(first prototypes in 1973) but only to put it away for years. When the company started
developing its digital strategies, it was too little, too half-hearted and eventually too late.
Starting 2000, the speed and size of the digital shift increased to the point of driving Kodak
into a death spiral. Yet, Kodak was attempting to innovate. Using the framework of the
Innovation Pyramid, Kodak did innovate on level one (Design and marketing) and level two
(Products). The company failed, however, in level eight (business model innovation). So
despite its launch of digital products, the lack of change transformation on the business model
level led to the eventual death of Kodak.
The company´s success and downturn makes for a world class case study in the failures of
leading change.
At its peak Kodak employed 144.000 people. Today it has less than 14.000. Soon, only a
handful. Its experience holds a series of truths valid for all companies across all industries:
successful innovation requires successful change management. (The Economist, 2012)
14
CONSIDERATIONS IN LEADING CHANGE
Of all the approaches to change management, no single approach was concluded best by
researchers on organisational change and it is advised that more commonly a combination
will occur, however guidelines are offered to change agents and managers (Wood et al,
2010);
- The use of expert consultants
- Communication of the need for change
- Feedback from employees
- Avoiding change for the sake of change
- studying organisational change and structures
There is a general consensus that to properly implement change, management must take a
number of steps: involving key people, developing a plan, supporting the plan, and
communicating often.
The first step in implementing change is involving the key people; this typically means
upper-level management and other executives whose processes and employees will be
affected by the change.
After key personnel have been identified and properly involved, the second step in
implementing change is to develop a plan for effective transformation. The plan should help
to define the responsibilities of the key people involved while also laying out short-term and
long-term objectives for the changes. Because change can be unpredictable, the plan should
also be flexible enough to accommodate new occurrences.
The third step in implementing change is to support the plan; this means that management
follows through on the plan it created. Key to this step is enabling employees to adapt to the
change. Employees may need training, reward systems may need to be adapted, or hiring may
be required. If the organization does not provide the support necessary for the plan to take
effect, it is unlikely to succeed.
The final step in successful change implementation should occur throughout the change
process. Communicating with employees about what is occurring, why the changes are being
made, and how they will develop is critical. Because change can create a lot of fear, increased
15
communication can be used to calm employees and encourage their continued support. In
addition to downward communication, managers should pay attention to any upward
communication that occurs. They should be available to take suggestions or answer questions
that employees might have. Creating opportunities for employee feedback, such is holding
meetings or having an open-door management policy, may facilitate change more
successfully.
16
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