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The SoftPMO Project Management Toolkit is a web based project management solution for your entire company. It helps you execute and deliver projects successfully. It maps out the project step-by-step. It includes practical templates and examples. It’s easy to customize and share.
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Enterprise Project Management
PROJECT MANAGEMENT TOOLKIT
Introducing the SoftPMO
“The most crucial success factor in project management is effective communications to all stakeholders—a critical core competency to all organizations. In a complex and competitive business climate, organizations cannot afford to overlook this key element of project success and long-term profitability.”
~Project Management Institute, Inc.
© 2014 MAK CON LLC
An alarming 38% of projects don’t meet their business goals and 17% fail altogether. Failure rates have been climbing since 2008.
For every US $1MM spent on projects, US $135K is gone forever because of project failure.
80% of the leaders in the C-suite say executing strategic initiatives is critical to their existence, yet 50% of all strategic initiatives fail.
54% of IT project failures can be attributed to project management, whereas only 3 percent are attributed to technical challenges. ~ IBM
[ Download report here ]
© 2014 MAK CON LLC
Top organizations achieve project success 90% of the time by standardizing on project management practices. ~PMI
90% of CEOs identify communications as critical to the success of their strategic initiatives. ~ the Economist
#1 CSF for building a successful PMO: One consistent project management approach. ~IBM
High-performing organizations put 14 times fewer dollars at risk. ~PMI
© 2014 MAK CON LLC
35% of organizations provide no training on project management tools and techniques. Down from 41% in 2010.
Only 45% of organizations have a process to develop project management competency (down from 52% in 2010)
Only 44% of organizations have a process to mature existing project management practices. Down from 51% in 2010.
In 2012, only 59% of organizations provided training on project management tools and techniques. Down from 65% in 2010. ~PMI
[ Download report here ]
© 2014 MAK CON LLC
90% of CEOs say communications is the key CSF for their strategic initiatives. ~ the Economist
For every US$1 spent on a project 56% is at risk due to poor communications. ~PMI
50% of CEO’s say communications is critical for strategic planning and execution. ~Forbes`
Effective communications increases the projects chance to finish on budget by 17%. ~PWC
Companies that communicate effectively outperform their peers financially by 17%. ~Towers Watson
50% of projects fail due to poor communications. ~PMI
© 2014 MAK CON LLC
Top-performing teams communicate effectively about the projects objectives, budget, schedule, scope, outcomes and business benefit.
Additionally, top-performers are great at delivering project communications in a timely manner, with appropriate clarity and detail, using business language, and proper channels or media for the delivery.
Top-performing teams use communications plans often, and effectively.
© 2014 MAK CON LLC
Portfolio Management: Our Portfolio Management services help you get the most value and benefit from your project and program investments, equipping you with full trust and reliability in delivery of strategy, goals, and benefits within cost, resource and time limitations.
We help you build trust based, good practice methods, techniques and tools for selection, inclusion, optimization, and delivery of the portfolio.
Program Leadership: Our Program Leadership services help you ensure that your important programs deliver business value.
We help you reduce execution risk through proper setup, management and control.
Project Execution: Our Project Execution services help you create a quality state to constantly and repeatedly execute and deliver transformation projects and initiatives to cost, time, and quality.
We ensure performance improvement by providing health assessments, project frameworks, management tools, and practitioners to improve execution delivery, capability and overall performance.
Enterprise Project Management (EPM)
The implementation of EPM and the return on investment to the business is determined and driven by the company’s ability to handle, manage and deal with cultural, organizational and process changes. Technology is an enabler and just that.
Our SoftPMO EPM Solutions provide a great fit and answer for extending your EPM software investment to make available a more comprehensive, flexible and complete solution.
SoftPMO's approach is to build EPM features and functionality using a hybrid approach to include maturing the project management organizational capability and enhancing EPM solution functionality iteratively, and over time, so that the build-out has the best possible user adoption.
The SoftPMO Project Management Toolkit: Introduction and Concepts
Learn a complete and broad model for project management activities, which is used to manage projects and programs.
If you want to manage a project, and do it successfully, you need the right tools and a good kick start. We walk you through a time tested model that works well, and discuss approaches to plan and organize a project while introducing quality, risk and change management concepts. We introduce the structure and usage of the Toolkit and finally, we talk about how all of the components come together into a cohesive package.
The SoftPMO Project Management Toolkit provides and describes a broad model for project management activities, which is applicable to both projects and programs.
How to Set-up the Project Office
The most comprehensive course for starting-up the Project Office
This workshop, customized to fit the requirements of individual organizations, helps project managers to set-up a project office to oversee multiple projects and project teams. It is intended for organizations that need to improve project management discipline. It is also intended for project managers who have experience managing their own projects and who now must oversee a group of projects.
Accelerating Project Start-up
The definitive workshop for ensuring that your project gets off to the right start
Getting a project set-up staff engaged and running is challenging. Why is it challenging? New people are joining the team, they need to figure-out how to work together; space, facilities and services have to be arranged. How does SoftPMO help? We get you focused early in the project on documenting ‘how the project gets managed’, and then engage the team to use the new processes.
PROJECT MANAGEMENT TOOLKIT
Introducing the SoftPMO
Project
Effective in real circumstances
Written in plain English
Enables you to succeed
Easy to access and use
Increases project success
Saves you time and money
© 2014 MAK CON LLC
Everywhere you go, your plan is there
Project planning made easy for teams
Your data security is our top priority
Designed for mobile and tablet use
Website and document templates
Easy to customize process model
Use in the cloud, or on premise
It's never been simpler to succeed
© 2014 MAK CON LLC
Project Server
With the right tools, anyone can produce a professional project plan. The SoftPMO Project Management Toolkit is filled with the features and advice you need to forget your concerns and create your plan with the confidence of a Pro. And get expert results!
© 2014 MAK CON LLC
Creating project plans, schedules and financial budgets doesn’t have to be a chore. The SoftPMO Project Management Toolkitmakes it easy to create your budgets and then easily track your performance month-by-month as you execute and deliver project objectives
© 2014 MAK CON LLC
The SoftPMO Project Management Toolkit helps you design your project management plan and strategy from beginning to end. It is powered by the SoftPMO™ Project Execution Guide which has been called the “world’s most practical project management cook book”.
© 2014 MAK CON LLC
© 2014 MAK CON LLC
If you're showing your project plan to customers, managers, or staff members, you better make sure it's got all the information they're going to need to make decisions and execute. The SoftPMO Project Management Toolkit is filled with tools to make sure your plan is complete and accurate, and even includes a chart to help you analyze stakeholders influence and power!
© 2014 MAK CON LLC
© 2014 MAK CON LLC
Whether you're just starting a new project or have been running one for awhile, you know the difference between good practice and success can't be ignored. Measuring how your project is doing against its baseline is the best way to make sure you're on track or to make fast track corrections when you're not. And it's easy with the special features built into the SoftPMO Project Management Toolkit.
© 2014 MAK CON LLC
© 2014 MAK CON LLC
When you buy the SoftPMO Project Management Toolkit, you're not just getting the best-selling project management “cook book” available. You're also getting tons of extra value from our partners who offer tools and services that every project needs. Regardless of where you are or what computer you're using, SoftPMO is there. When you want to work on your project plan, log in from any modern Internet browser -most are fully supported.
© 2014 MAK CON LLC
© 2014 MAK CON LLC
“Great ideas are often derailed from greatness as a result of a poor execution plan. This book on project management is organized in a well thought-out and easy to reference guideline. Users can increase their percentage for success by utilizing these proven methodologies and templates. This is a must read for those who want to move great ideas into successful outcomes! “
~ Mitchel Laskey, CEO Brijot Imaging System
© 2014 MAK CON LLC
The SoftPMO Project Management Toolkit provides a robust project management framework, which includes a methodology containing tasks, charts, tables and examples. The Toolkit is designed to help guide you through the successful planning, execution and delivery of your project. In addition to the project management process, it also contains all of the project management templates and forms needed to execute your project.
Key benefits of the Toolkit
Effective in real situations
Written in plain English
Enables you to succeed
Easy to access and use
Increases project success
Saves you time and money © 2014 MAK CON LLC
The Toolkit is a web based project management solution for your entire company. It helps you execute and deliver projects successfully. It maps out the project step-by-step. It includes practical templates and examples. It’s easy to customize and share.
Based on best practices
To ensure that the steps, tasks and activities defined in the Toolkit are best practice, we have aligned the content with the principles set out by the Project Management Institute (PMI®) as documented within "A Guide to the Project Management Body of Knowledge" (PMBOK® Guide). The PMBOK® is the global standard for Project Management.
© 2014 MAK CON LLC
Use the SoftPMO Project Management Toolkitto implement and maintain a project management framework which identifies and documents the breadth and guidelines for managing projects. Establish the approach to be used and practiced for every committed project. Integrate the project and program management frameworks.
Value Drivers
Improves the probability for project success
Decreases the time and cost needed to startup
projects
Increases communication for objectives, tasks,
and status
Provides a consistent method for processes and
tools© 2014 MAK CON LLC
Use the SoftPMO Project Management Toolkit to setup a project management approach which corresponds to the size, and proportion for each project. Implement roles, responsibilities and accountabilities for key stakeholders, and mechanisms to meet responsibilities. Ensure sponsors have authority to deliver projects.
Value Drivers Effective use of project management
resources Accountability and commitment for
decisions and tasks based on roles Business and project objectives aligned Project exceptions handled in a timely
manner
© 2014 MAK CON LLC
Use the toolkit to obtain commitment and participation from key stakeholders in the definition and execution of the project for the total program.
Value Drivers Enhanced probability that the project
will deliver as expected Consistent understanding of the
project objectives across all stakeholders
Stakeholder commitment and engagement for the project
© 2014 MAK CON LLC
Implement an integrated and approved project management plan to guide project execution. Document and explain multi project tasks and dependencies for the program. Maintain the project plan for the life of the project. Approve changes to the project plan in accordance with project and program governance.
Value Drivers Increased probability that project milestones,
cost or scope are met Enhanced management awareness of potential
delay, and the ability to respond Better mechanisms for sharing project plan
and progress in a consistent manner Progress tracked and communicated
© 2014 MAK CON LLC
Define and document the scope for each project. Validate shared understanding for projects and their scope within the total program. Gain the Sponsors approval for the Project definition before initiating work.
Value Drivers Formalizes the understanding of the
Project charter by the delivery team Provides the plan components so the
Defining activities can be controlled Documents the core attributes of the
project in a single document
© 2014 MAK CON LLC
Create the Project quality management plan which describes the quality system for the project and how it will be implemented. Review and agree to the Project quality management plan with key project stakeholders and then incorporate tasks into the project management plan.
Value Drivers Enhanced opportunity for deliverables to
meet customer expectations as defined in Agreements
Increased probability that product and, or services satisfy business and user requirements
Improved and consistent levels of quality assurance across projects, including third parties
© 2014 MAK CON LLC
Systematically manage project risk through a process of planning, identifying, analyzing, responding to, monitoring and controlling events, or areas that have the likelihood to cause unwanted change. Record and risks in a centrally located area.
Value Drivers Decreased risk occurrence Planned responses for risk
occurrence, including contingency and budgets for handling tasks
Contingency reserves to handle risk affecting project costs and schedules
© 2014 MAK CON LLC
Define project team roles and responsibilities, authority to make decisions, and performance criteria. Specify assumptions and approach for acquiring and assigning the project staff, and contractors to the project. Plan and manage the Procurement of products and services for the project in accordance with the organization’s acquisition practices.
Value Drivers Better tools for staff planning, estimating
staff costs, coordinating acquisition and controlling staff levels, and team-building activities over the life of the project
Skills and resources efficiently and effectively allocated and assigned within the project
© 2014 MAK CON LLC
Review project changes requests using the approved Project Change management system. Incorporate approved change orders into the project management plan and ensure they are properly aligned with the program and project governance procedures.
Value Drivers Defined, and clear priorities for handling
resource conflicts Increased ability to manage and track
changes to project scope Improved decision making for change
requests made properly and efficiently
© 2014 MAK CON LLC
Measure and assess project performance success criteria for project scope, schedule, cost, quality, and risk. Quantify performance variations and determine the impact of variations to the project. Discuss results with key stakeholders. Recommend and discuss corrective actions for improving project performance.
Value Drivers Increased business satisfaction and
customer attention Variations and exceptions to the plan
handled in a timely manner Favorable progress published and
communicated and enhanced stakeholder commitment and confidence
© 2014 MAK CON LLC
Determine if project stakeholders received expected project benefits and results. Create a “punch list” of outstanding project tasks which must be done in a limited time to achieve expected benefits and results of the program, and communicate their status. Identify, create and assimilate a lessons learned document for use on future projects and programs.
Value Drivers Increased opportunity for the project to
achieve expected business benefits and results
Strengths identified in the project management system for future projects
Enhanced attention on closing-out remaining work tasks needed to deliver benefits
© 2014 MAK CON LLC
Michael Kaplan
New York area
(917) 763-4626
@mkaplanpmp
Insights and Trends:
Current Portfolio,
Programme, and Project
Management Practices
IBM: Keys to Building a
Successful Enterprise
Project Management
Office
THE HIGH COST OF LOW
PERFORMANCE: THE
ESSENTIAL ROLE OF
COMMUNICATIONS
PMI’s Pulse of the
Profession™ The High
Cost of Low Performance
The 2011 – 2012 Change
and Communication ROI
Study Report: Clear
Direction in a Complex
World
Forbes Insights Strategic
Initiatives Study:
ADAPTING CORPORATE
STRATEGY TO THE
CHANGING ECONOMY
© 2014 MAK CON LLC
