Set 1 certificates and survey

Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets

SHIPS CLASSIFICATION AND CLASS DOCUMENTATION

CERTIFICATE VALIDITY PERIOD

ISSUING AUTHORITY APPLICABLE SURVEYS

Certificate of Class 5 years Class Society Committee - Annual, intermediate, docking, special

Certificate of Registry 5 years Flag State - -International Tonnage Certificate

Until withdrawn MCA or Class Society 24 meters or more in length -

Suez Canal Tonnage Until withdrawn MCA or Class Society ~~ -Panama Canal Tonnage Until withdrawn MCA or Class Society ~~ -International Loadline Certificate

5 years MCA or Class Society - Annual

Safety Construction Certificate

5 years MCA or Class Society 500 GRT and over Intermediate, annual

Safety Equipment Certificate 2 years MCA or Class Society 500 GRT and over Periodical, annualSafety Radio Certificate 1 year Marconi Marine 300 GRT and over Periodical, annualInternational Oil Pollution Cert.

5 years Administration Tankers of 150 GRT and over and all other vessels of 400 GRT and over

Intermediate, annual

International Sewage Cert. 5 years Administration - -Safe Manning Document Until Withdrawn MCA 500 GRT or over -Document of Compliance 5 years MCA or Class Society 500 GRT and over Annual (company side)Safety Management Certificate

5 years MCA or Class Society 500 GRT and over Between 2nd and 3rd anniversary date

Oil Pollution Insurance Cert. 12 months MCA Glasgow Ships carrying more than 2000T of persistent oil

-

Deratting and Exemption Cert 6 months Port Health Official of a country which are a party to the WHO International

Health Regulations

All ships -

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SHIP CLASSIFICATION AND DOCUMENTATION

IACS (International Association of Class Society)-

American Bureau of Shipping (AB) Bureau Veritas DNV RINA

Lloyds Register (LR) Germanischer Lloyd NKK

Main purpose of ship classification-

Lays down the standards for construction and maintenance Required for hull and machinery and P& I insurers Assists in the sale and purchase of the vessel Class is linked with statutory certification i.e. if class certificates is withdrawn normally all

the statutory certificates are withdrawn by the Flag State Administration Class may carry out surveys on behalf of the Administration (they both work hand in hand)

Certificates issued by class-

First certificate of class- When vessel is newly built or when first entered in the society’s register Certifies that the vessel-

Has been surveyed and reported as in compliance with the society’s rules and regulations

Hull and machinery has been assigned to specified class

Certificate of class- Indicates that the vessel has been surveyed and found to be fit and efficient with

regards to hull and machinery in accordance with society rules and regulation Maybe issued only by the Society Committee

Interim Certificate of Class- in the event of damage the vessel has carried out relevant repairs to the satisfaction of the class surveyor and the vessel has been deemed seaworthy, an interim certificate of class will be issued

Condition of class-

Means condition that must be met by the owner for the vessel to remain in the class Consequences or “knock on effects” for not maintaining condition of class-

Vessel is not in class and hence would not be considered sea worthy as a result of which- Statutory certificates would be withdrawn Vessel would lose hull insurance and P&I cover Cargo owners policy would become void

Withdrawal of class-

When society regulations on hull, equipment and machinery are not complied with Failure to repair defects in accordance with society’s requirement- class will be suspended

or withdrawn When vessel proceeds to sea less than the freeboard as approved by the class When a specialized vessel is being operated in a manner contrary to that agreed at the

time of the classification or in other areas as agreed by the society

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Periodical class surveys

Annual (AS), Intermediate (IS), Docking (DS), Special (SS)

Annual survey- within 3 months before or after each anniversary date of commissioning of vessel or completion of special survey

Intermediate Survey- replaces the second and third annual survey

Docking survey-

Vessels less than 15 years old- Must be examined in dry dock twice in every 5 year period, however not more than 3

years may elapse between docking “In Water Survey” may be accepted replacing any one of the docking surveys, if

suitable high resistant paint is used Vessel more than 15 years-

Must be examined in dry dock at intervals of 2 years Extension of 6 months may be given if suitable high resistance paint is used

Examination of items shall include- Shell, bottom and bow plating Keel, stern and stern frame Rudder bearings, clearance in the stern bush Sea connections and overboard valves, gratings at sea inlets

Special surveys- Surveys of hull, complete survey of machinery (CMS) and IG at 5 year intervals Main use of the special survey is to-

Hull structure Structural integrity

Executive Hull Summary is issued by the IACS on completion of Special Survey

Inert gas systems-

Subject to annual survey IGS notation has been assigned then special survey every 5 years

Enhanced survey

Mainly applicable to bulk carriers and tankers

A vessel subject to an enhance survey would have a notation ESP on its class certificate

Legal instrument- SOLAS reg. 9

Does not replace any other class surveys but is carried out during scheduled periodical surveys

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Main focus (basically on vessel’s structure)-

Vessels structure forward of accommodation and aft peak tanks Thickness measurements Pitting and corrosion if more than 20% Tank coating and condition of anodes Cargo piping system in the tanks Void spaces within cargo and ballast tanks

Documentation for the preparation of survey-

Class document file- Structural survey reports Thickness measurement reports Executive Hull Summary Survey planning document

Supporting documentation- Main structural plans of tanks and ballast tanks Previous repair history Cargo and ballast history Reports on structural defects / detoriation Reports on bulkhead or pipeline leakage Condition of tank coatings Extent of use of IGS Tank cleaning procedures Information that may assist in identifying critical areas

Additional safety measures for bulk carriers- SOLAS Chapter XII Mainly applicable to single skinned bulk carriers of more 150 meters in length or more

They mainly introduce standards for- Damage stability and flotation Structure of bulkheads and double bottoms Longitudinal stress in the event of flooding Cargo density declaration Provisions for a loading instrument

Requirement for new ships built after 1 st July 1999 and existing bulk carriers -

New vessels- If vessel carrying high density cargo of more than 1000kg/m 3 , then the structure, stability and the stresses must be assessed with any one hold in fully flooded in fully loaded condition

Requirement for ships built before 1 st July 1999 and existing bulk carriers -

Existing bulk carriers- for vessels of 10 years or more of age carrying a density of cargo more than 1780kg/m 3 must have undergone a periodical survey of all cargo holds

Compliance with regards to ASM is indicated by-

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Cargo loading manual may be endorsed by the Certifying Authority The following certificates may be amended to indicate compliance-

ISM certificates (SMS) Safety Construction Certificate Safety Equipment Certificate Safety Certificate

Red triangle below the deck line -

Indicates imposition of loading or operation restrictions That cargos of density of more than 1780kg/m 3 cannot be loaded

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STATUTORY SURVEYS

Statutory certificate- one required under statute by the act of Parliament, certificate of class is not a statutory certificate

Statutory survey- one that is required by the government

Tankers Statutory ship classes- VII (T)

Statutory instruments- these are written by the MCA and then placed before the parliament for ratification, they come about because acts of parliament state that the specialist bodies should make the rules

M Notices- carried by all UK flag ships other than those 12 meters in length & fishing vessels

Merchant Shipping Notices (MSN)- white Used to convey mandatory information that must be complied with under UK legislation Relate to SI and contain technical details

Marine Guidance Notices (MGN)- blue Provide advice and guidance in order to improve safety To prevent and minimize pollution

Marine Information Notes (MIN)- green Information for a more limited readership E.g. training and certification Most have a cancellation date of 12 months

International Instrument or Conventions- SOLAS, MARPOL, Loadline, ROR, STCW

Exemption certificate-

May only be issued by a MCA surveyor Contents-

Identity of regulation and equipment exempted from Alternate arrangements or conditions imposed by the Flag State

Certificate expires at the expiry date of the related certificate

Ship certificates or safety certificates issued under SOLAS-

Passenger ship safety certificate Cargo ship safety construction certificate Cargo ship safety equipment certificate

Cargo ship safety radio certificate Cargo ship safety certificates

Certificates issued under the provision of Marpol convention-

International oil Pollution Prevention International Sewage Pollution Prevention

International Noxious Liquid Substances

Oil pollution insurance (OPIC) certificate is not a part of MARPOL

Loadline Convention certificates-

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International loadline (1966) International loadline exemption (1966)

International loadline (HSSC) International loadline exemption (HSSC)

Harmonized System of Certification and Survey (came into force 3 rd Feb 2000)

Advantage-

Intended to alleviate the difficulties and extra expense for ship owners and operators with regards to surveys required under SOLAS, MARPOL, LOADLINE conventions

This prevents the vessel from going out of service due to different surveys which may be required at different times

Certificates under HSSC-

Passenger Ship Safety Cargo Ship Safety Construction Cargo Ship Safety Equipment Cargo Ship Safety Radio Cargo Ship Safety Certificate International Certificate Of Fitness For

The Carriage Of Dangerous Chemicals In Bulk

International Certificate Of Fitness For The Carriage Of Liquefied Gases

International Loadline International Loadline Exemption International Oil Pollution Prevention International Pollution Prevention

Certificate For The Carriage Of Noxious Liquid Substance

Certificate Of Fitness For Carriage Of Dangerous Chemicals In Bulk

Changes from old system-

Renewal survey - must be completed within 3 months of expiry date of existing certificate with no loss of period of validity

Extension period - maximum 3 months for vessel to complete voyage, validity date of new certificate will start from the expiry date of existing certificate

Under HSSC all certificates have a validity of 5 years except PSSC for 12 months All cargo ships will be subjected to an annual survey Cargo ship safety construction- intermediate survey No unscheduled inspections All cargo ships are subjected to- outside ship bottom survey

Prior HSSC, certificates which had a validity less than 5 years- Passenger Ship Safety- 12 months (still 12 months and no changes) Cargo Ship Safety Equipment- 24 months (5 years now) Cargo Ship Safety Radio- 12 months (5 years now)

Prior HSSC the following certificates could not be extended- Cargo ship safety construction certificate (cannot be extended still) International Loadline Certificate Certificate of fitness for gas and chemical International Oil Pollution Prevention Certificate

Extension period has been reduced from 5 months to 3 months

Switching to HSSC-

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Owner will decide on a date with the Certifying Authority for introduction of the system, but not later than the expiry of the SCC

Renewal surveys of all certificates will be undertaken

Surveys under HSSC- initial, renewal, periodical, intermediate, annual, additional

Initial survey-

Issued before the vessel is put into service A complete inspection of all items relating to the particular certificate Ensures that the vessel is fit for service and is in satisfactory condition

Periodical survey-

An inspection of all items relating to the particular certificate Ensures that the vessel is fit for service and is in satisfactory condition

Intermediate survey-

Carried out within 6 months either side of mid point of validity of certificate i.e. between 24 and 36 months

Replaces the 2 nd and 3 rd annual surveys An inspection of specific items relating to the particular certificate Ensures that the vessel is fit for service and is in satisfactory condition

Annual survey-

Carried out 3 months before or after each anniversary date of the certificate, usually counted from the completion of the initial survey

A general inspection of all items relating to the particular certificate Ensures that they have been maintained and remain satisfactory

Renewal survey-

As for a periodical survey but for the issuance of a new certificate

Additional survey-

A general or partial inspection carried of repairs due to vessel having defects or sustained damage

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CHIEF STATUTORY CERTIFICATES

Chief Statutory Certificates required on Class VII (T) vessels-

Certificate of Registry International Tonnage Certificate International Loadline Certificate

International Oil Pollution Prevention

Safe Manning Document

Safety Construction Certificate Safety Equipment Certificate Safety Radio Certificate

Document of Compliance Safety Management Certificate

Certificate of Registry (COR)

Purpose of having a ship registered-

It is the only proof of the nationality of the vessel The vessel may trade internationally Facilitates ship finance, easier sale and purchase Enhances the value of the ship Must remain in the Master’s custody at all times It is not a document of title

COR may be taken ashore by the agent to be examined by the Port state and harbor authorities or may have to be surrendered to obtain port clearance

Contents-

Name, official No, port of choice, call sign Length, breadth and depth Engine- make, model and engine power Year and date built, date of expiry of certificate

Instructions what to do incase the certificate is lost, stolen, destroyed or defaced This certificate is not a proof of ownership Address of RSS Cardiff On the reverse of the certificate- details of ownership

Application for British Registry-

Ship owner applies to RSS (Registry of Ships and Seafarers) with evidence of the following- Builders Certificate for new vessel or Declaration of Legibility for Non new vessel Company’s Certificate of Incorporation Registry Fee

On the application form he mentions Port of Choice and Name of vessel Measurement survey is carried out by Class and the Certificate of Survey with dimensions

is returned to RSS Cardiff Official number is issued with Carving and Marking Note (C&M) by the RSS to the owner to

have the vessel marked The vessel is marked by the Class with the following-

Name and Port of Choice Official Number - pump room

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Net Tonnage - pump room Drafts

The C&M note is returned to RSS, all particulars are entered on a computerized register and COR is issued to owner

Application of New certificate-

Owner applies to RSS on a proper form with the “declaration of eligibility” This must be done three months prior expiry of the certificate

In foreign waters if the COR is lost then the master must approach the nearest British Consular officer for a replacement certificate

When COR is lost or stolen-

The owner may obtain a duplicate from the RSS (Registration of Shipping and Seaman) Cardiff if lost in the UK

If lost abroad- Make a declaration to the Proper Officer- name and description of registered owners Apply for a provisional COR, the PO may require additional information which may be

required to be input into the COR Provisional COR is valid only for 3 months

Changes in documents required when new British registry is obtained-

Old registry must be cancelled New registry is obtained New statutory certificates are issued after relevant surveys A new certificate of class must be obtained

Other changes which the surveyor will be looking at- Old port of registry expunged and replaced by new one New official number will have to be embossed in the pump room Markings on lifeboats and life rafts

Ships documents that require to be returned to MCA on change of registry-

Certificate of British Registry Crews agreement and List of Crew Official log book Radio log (s) The oil record book and garbage record book however may be retained by the owner

International Tonnage certificate (ITC)

Applicable to ships 24 meters or more in length

Issuing authority- Classification Society or MCA

Contents-

Ship particulars Length, breadth and depth moulded

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Gross and Net Tonnage

Gross tonnage of list of spaces, length and frame number Net tonnage of cargo spaces, length and frame numbers Number of passengers Moulded depth Date and place of original measurement Date and place of previous measurement

Net tonnage-

Represents the earning power of the vessel Used for determining payable dues such as port charges Calculated by deducting the volume of non earning spaces

Other tonnage certificates- Suez Canal Special Tonnage Certificate Panama Canal Net Tonnage Certificate (PC / UMS) These establish tonnages on which canal dues are charged Issued by Class or MCA after measurement survey

PC/UMS documentation of total volume-

Certificate must be obtained by the owner when the vessel is making transit for the first time

Will be surrendered to the Authority Panama Canal (ACP) with certain ships plans, who will verify the ships total volume

For future transits ACP will deliver a PC/UMS Net Tonnage Certificate

Cargo ship safety construction (SCC)

Applicable to all ships 500 GRT or over

Contents of the certificate-

Name of vessel and port of registry Call sign and IMO number GRT and DWT Type of vessel

Date on which keel was laid Date and place certificate issued Expiry date

The vessel has been surveyed in accordance with SOLAS regulations The vessels structure, machinery and equipment are in satisfactory condition

Exemption certificate issued or not Inspection of the ships bottom If the vessel has been issued with a DOC (for vessels carrying dangerous goods)

Supplements-

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Endorsement for annual and intermediate surveys Supplements for ship carrying crude oil or any other oils

Surveys that the vessel is subject to-

Annual Survey Intermediate Survey Tankers of more than 10 years old are subjected to an intermediate survey

Surveying and certificating authority-

MCA or Classification Society

Safety equipment certificate (SEC)


Contents of the certificate-

Name of the vessel, port of registry, IMO number Length, deadweight, type, date on which keel was laid

The vessel has been surveyed in accordance with SOLAS regulations The vessel complies with the requirements with regards to fire safety appliances and fire

control plans The life saving appliances, lifeboats and life rafts and rescue boats are in compliance with

the convention The vessel is provided with a LTA and radio installation in compliance with the Convention The vessel complies with the convention with regards to ship borne navigational

equipment, means of embarkation for pilot and nautical publications The ship is provided with lights, shapes and sound signaling appliances in accordance with

the requirements of the Convention and COLREGS

Exemption Certificate issued or not Supplements

Record of equipment (lifeboat capacity) Record of inspection (ROI)- useful for the deck officer make routine inspections for

safety equipment Endorsement for annual and periodic surveys (tankers of ten years of age the annual

surveys are termed as intermediate survey)

Contents of ROE- Lifeboats-

Number and capacity If partially enclosed or totally enclosed If Self righting If fire protected If self contained air support system If motor driven

Rescue boats- number and capacity Lifebuoy, lifejackets and TPA- number Radio installations- number of SART and hand held VHF

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Annual Survey Periodical Survey

Surveying and certifying authority-

Within UK waters- MCA surveyor - initial and every 5 year survey

Foreign waters- Classification society - annual and renewal survey

In the event of defective essential navigation equipment Master should-

The vessel should not be allowed to sail in such condition as would be a breach of SOLAS regulations rendering the vessel un-seaworthy

Master should apply to the MCA for a conditionally issued SEC for a single voyage where it could be repaired

If not the vessel would loose her P&I and hull insurance cover

If a surveyor finds any defects in safety equipment he will-

Issue a Letter of Compliance or Report of Inspection Stating the time within which the problems should be rectified

Cargo ship safety radio certificate (SRC)


Contents of certificate-

Name of the vessel, port of registry, call sign, IMO number Gross tonnage, date on which keel was laid

The vessel has been surveyed in accordance the SOLAS regulations and shows that- The vessel complies with the SOLAS regulations with regards to installation and

functioning of radio equipment used in life saving appliances

Sea areas that the vessel is certified to operate Exemption Certificate issued or not

Supplements- Record of equipment for Radio facilities - provisions of all radio equipment Endorsement for periodic surveys


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Periodic surveys


Vessel in UK- Marconi Marines In foreign waters- Port State Administration arranged through a British Consulate

Cargo ship safety certificate (SSC)


Is an alternate of being issued with separate certificates of the following- Cargo ship safety construction certificate Cargo ship safety equipment certificate Cargo ship safety radio certificate


Name of vessel and port of registry Call sign and IMO number GRT and DWT Length of vessel

Endorsement for- Annual survey - 1st, 2nd, 3rd, 4th Intermediate survey for tankers more

than 10 years old 2 inspections of the vessel bottom Record of any extension

Type of vessel Date on which keel was laid Date and place certificate issued, expiry

date

Limits of trading areas Limits of GMDSS sea areas

Supplements of documents- record of equipment of life saving appliance and details of radio installations

International Loadline Certificate (ILC)

Applicable to all vessels unless exempted except warships, fishing vessels or pleasure yachts

Validity- 5 years


Name of the vessel, port of registry, call sign, IMO number, length

Type of vessel - A, B, B increased, B reduced freeboard Freeboard from the deck line - Summer, Winter, Tropical, WNA Fresh water allowance

The upper edge of the deck line from which these freeboards are measured is 0mm above or below the top of the freeboard deck at side

Vessel has been surveyed, freeboard has been assigned and loadlines shown on the certificate are in accordance with the Convention

Supplements- Record of particulars relating to the Condition of Assignment -

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Fittings, appliances and arrangements approved for the ship Freeboards assigned Side sketch profile of superstructure deck and freeboard deck Machinery casing and machinery space openings on the weather deck Extent of bulwark Tank domes Gangways Ventilators and air pipes Watertight doors

Endorsement for annual surveys


Annual surveys


Vessel in UK- MCA or Classification society In foreign waters- Convention Country Administration at MCA request

In general the authorized classification society will issue the certificate and only the Exemption Certificate may be issued by MCA

Cancellation of certificate-

Any alterations have been made in the hull or structure Fittings and appliance are not well maintained When certificate is not endorsed to show that the vessel has been inspected for annual

survey

Loadline regulations (Reg. 6)-

A vessel shall not proceed to sea unless- It has been surveyed in accordance with the regulations It is marked with the appropriate marks Complies with the “Conditions of Assignment” Information regarding stability, loading and ballasting is available for the Masters

guidance

“Knock on effects” of Contravention of Regulation 6 or overloading-

Detention of vessel 50,000 GRP or 2 years imprisonment plus an unlimited fine on conviction on indictment Effect on class status and insurance cover-

Loss of hull and machinery cover Loss of P&I cover Rendering the vessel un-seaworthy at common law Suspension or cancellation of all statutory certificates

International Oil Pollution Prevention Certificate (IOPP)

Applicable- to all tankers of 150 GRT and above, all other vessel 400 GRT and above-

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This certificate cannot be extended


Name of vessel, port of registry, call sign, IMO number GRT Type of vessel

Certifies that the vessel has been surveyed in accordance with Marpol Annex 1. Reg. 4 and shows that- The vessels structure, equipment, system, fittings, arrangement are in satisfactory

condition The vessel complies with the regulation

Supplements- Record of construction and equipment Endorsement for annual and intermediate surveys

Contents in Record of Construction and equipment for oil tankers-

Status of the ship- New ship or existing ship New oil tanker or existing oil tanker

Type of ship- crude oil tanker / product carrier / combination carrier Crude oil tanker carrying products, or if CBT or not and if operating COW or not Product carrier carrying crude oil and if CBT or not and if operating COW or not If the vessel is fitted with a COW system or if exempted from Reg. 13 Subdivision and stability Double hull construction Details of retention of oil on board (slops) and ODMCS-

Control unit, computing unit and calculating unit Fitted with a starting interlock and with automatic stopping device Approved for crude, black and white products If operation manual is available on board Capacity of slops and tanks that have been designated as slops

Pumping, piping and discharge arrangements Overboard discharge outlets Discharge of oil from cargo pumps and oil lines Means to drain cargo pumps and oil lines

Equipment for control of discharge from machinery space- Carriage of ballast in fuel oil tanks Type of oil filtering equipment fitted

15ppm Automatic stopping device

Oily water separator- Separating / filtering system has been proved in Accordance with Resolution A Maximum throughput of the system

Means for retention and disposal of oil residues- Tanks, frames numbers, volumes

Means for disposal of residues in addition to sludge tanks- Incinerator capacity

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Auxiliary boiler for burning of oil residues- capacity Tanks for mixing oil residues with fuel oil- capacity

Standard discharge connection Ship board oil pollution emergency plan Exemptions if any


Intermediate surveys Annual surveys


Classification society - intermediate, annual MCA - initial survey for the issue of the first certificate

Document of compliance (DOC)

Certificate issued by MCA or class society after making assessment of the shore and the ship side SMS, after satisfactory assessments have been completed DOC is issued to the company, copies of DOC are to be kept on board all ships

Procedure of obtaining by the company-

Certificates may be issued by the- Flag State or Classification society

Method of application by company- Company applies to Administration Assessment or external audit is made both on shore side and vessel, if satisfactory

DOC is issued DOC is issued to company, a copy of which is sent to all vessels

Validity-

Valid for five years Subject to a “Verification” conducted 3 months before or after the anniversary date Any corrective action (CA) required by audit must be completed within 3 months

Safety Management Certificate (SMC)

Procedure of obtaining by the company-

Will be issued if the company has a valid DOC The vessel is in a Class Vessel holds required statutory certificates

Validity-

Valid for 5 years Subject to an “Intermediate Safety Management Audit (verification)” between the second

and third anniversary date

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Interim DOC and SMC

Generally applicable to newly established companies or new vessels being added onto an existing DOC

In such a case an Interim DOC is issued for a period not exceeding 12 months, the company must prove that it plans to implement SMS within such period

However an Interim SMC may be issued for a period of 6 months to newly delivered vessels which Administration may extend to another 6 months

When certificates are expiring, renewal verification of DOC and SMC must be carried out any time 6 months before such expiry but no later than that

Safe Manning document (SMD)

Applicable to all ships of 400GRT and above

MSN 1767- show an appropriate manning for deck and engine for various sizes of vessels

Application for Safe Manning Document-

The ship owner shall makes an assessment of the number and grades of personnel required necessary for safe operation

The owner then applies to the MCA with his assessment of safe manning giving the following details the MCA- Ships intended route and operation Manning system and watch keeping arrangement GA, safety equipment and mooring plans

With reference to the “Principles of Safe Manning” if satisfied will issue a SMD

Principles of safe manning-

Maintain a safe navigation, engineering, radio watch Conducting mooring and unmooring of the vessel safely Operation and maintenance of-

Machinery and equipment LSA and FFA Water tight doors

Mustering of damage control teams and emergency team in the case of an emergency Maintaining cleanliness to avoid a fire situation Providing a level of medical care on board

Sailing Short Handed-

The MS (Safe Manning, Hours of Work and Watch-keeping) provides no equivalent provision for sailing short handed

Subject to an exemption granted by the MCA under Section 48 it is an offence to sail short handed under Section 49 of the MS Act 1995

Knock on effects- Vessel may be detained Owner and master may be liable for penalty

Factors in establishing safe manning requirements-

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Length and nature of voyage & trading area Any special requirements for the trade involved Number, size, and type of main propulsion unit and auxiliaries Size of vessel (GRT)

Effect of crew members death on safe manning-

If the vessel is at sea when a crew member dies, the death will not jeopardize the validity of the SMD

Where essential to make a replacement for the deceased person a person amongst the crew may be temporarily promoted- A record of the same should be made in the OLB (narrative section) The promoted person to be discharged in the same manner from his previous position

and engaged in the usual manner in his new position on the crew agreement The same also applies for a person left behind

Certificates to be issued to a cargo ship on satisfactory completion of survey-

Cargo ship safety construction certificate for vessel more than 500 GRT Cargo ship safety equipment certificate for vessel more than 500 GRT Cargo ship safety radio certificate for vessels more than 300 GRT

Certificates only issued by MCA-

Passenger Ship Safety Certificate Certificate of Fitness for Gas and Chemical International Noxious Liquid Substance Certificate First certificates of-

Safety Equipment Certificate International Oil Pollution Certificate

Procedure when vessel is found deficient after a survey-

Surveyors will inform owners and masters of corrective action to be taken within a specified time and notify the certifying authority

If corrective action is not taken then relevant certificate is suspended MCA informs owners, surveyor and certifying authority informs Master

Vessel delayed for survey, the Master should send a written request to MCA stating the following-

Ship identity, concerned certificates Where the renewal was to be held and reason why the vessel is delayed When and where can the survey now be held His personal confirmation that all items are in good order MCA will reply giving an Extension Certificate

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OTHER CERTIFICATES (NON STATUTORY)

Oil Pollution Insurance Certificate (OPIC)

Properly called- Certificate of Insurance or Other Financial Security in Respect of Civil Liability for Oil Pollution Damage

Applicable- to all vessels carrying more than 2000t of persistent oil (defined as hydrocarbon mineral oils) in bulk

International Instrument- International Convention on Civil Liability for Oil Pollution Damage

Purpose- to ensure that the vessel is in possession of an insurance policy or other financial security

Validity- period of 12 months (runs for the duration of insurance cover)

Deratting Certificate

International instrument- WHO international health regulations

Issuing authority- Port health authorities of a country which is a party to WHO International Health Regulations

Maximum period of validity- 6 months, one month extension may be allowed for deratting exemption certificate for vessel to reach port

Under International Health Regulation every vessel must be-

Periodically deratted or Permanently kept free of rodents

International Sewage Prevention Certificate (ISPC)-

Contents-

Description of sewage plant- Type Name of certifying authority Effluent standards met

Description of comminuter- Type Manufacturer Standard of sewage after disinfection

Description of holding tank- Capacities Location


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Periodic Survey- intervals not exceeding 5 years


Classification society- periodic

International Air Pollution Prevention Certificate (IAPP)-

Applicable to all vessels 400GRT and above, not yet in force

Contents-

Engine manufacturer, model, serial and approval number Test cycles Rated power (kW) & RPM

Supplement More engine particulars Particulars of the technical file (as req. by Ch. 2 of the NOX Code Specifications of on board NOX Verification Procedures- engine parameters survey

Technical file - essential part of the Statement of Compliance

Duration and validity of the certificate- not more than 5 years and no extension shall be granted except-

If the certificate expires when the vessel is not in a port of state whose flag it is entitled to fly, an extension of 5 months may be given

Such extension shall be granted for the sole purpose of vessel completing its voyage


Periodic surveys at intervals not exceeding 5 years A minimum of one intermediate survey- 6 months before or after the half way date of

certificate of validity


Classification society- periodic and intermediate MCA - exceptional circumstances may issue certificate

Continuous Synopsis Record-

Applies to all ships to which SOLAS Chapter 1 applies

Provides- an onboard history record of the vessel

Issuing Authority- Administration

Contents-

Name of the State whose flag the vessel Name of the company

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is flying Port, date of ship’s registry Name of registered owner Name of registered bareboat charterer &

address

Name of Administration or the Contracting Government that has issued DOC, SMC & ISSC

Date on which the vessel ceased to be registered with that State

Name of classification society

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SURVEYS

Safety construction survey

Annual survey-

Deck- Anchoring and mooring equipment Watertight doors Watertight bulkheads Fire doors

Tankers- Tank domes and openings- joints and flame screens PV valves, mast risers- condition of flame arresters and operation COW lines, cargo lines on deck

Pump room- Access ladders Pump room bulkheads for evidence of any leakage Bilge pumping arrangement Pressure gauges Pipelines Pressure testing of sea chest Ventilation

Engine room- Ventilation Main machinery- protection against fire hazards Escape routes free of obstruction Main and auxiliary steering gear unit- examination of the OLB for entries of tests Bilge pumping system Boiler and other pressure vessels Operation of the emergency generator

Bridge- Communication between bridge, engine room, steering gear Remote control propulsion Engineers alarm

Intermediate survey for tankers of 10 years or more in age-

Anchoring an mooring equipment- raising and lowering of anchors Examinations of at least two cargo tanks Deck piping system Shell, bow plating, keel, stem, stern frame Sea connections and overboard valves

Rudder and bearing clearance Boilers and other pressure vessels Electrical equipment

Preparations for a periodic survey-

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6 months before or after period of validity of the certificate but not exceeding a 3 year interval- Lower external hull, rudder, over board discharge valves Other ship side fittings

Every two years internally and externally- Generators Boilers- when more than 8 years old then yearly

Every two and a half years- Propeller shafts withdrawn

Safety equipment survey

Tanker of ten years of age the annual survey is termed as “Intermediate Survey”

The initial survey is to be carried out by the MCA and at least one subsequent survey every 5 year period

Documentation that should be prepared by Master-

Cargo ship safety construction certificate Cargo ship safety radio certificate Loadline certificate and exemption certificate Certificate of class

Examination of the OLB for drills and trainings

Other checks and examination shall include-

Emergency generator Testing of emergency lighting and alarm system Life saving equipment-

Lifeboats- equipment, davits, launching arrangements, embarkation arrangement, testing of lifeboat engines, lowering

Provisions of radio equipment for survival crafts Life rafts- condition of cradle, painter, weak link, HRU, markings, servicing Expiry dates of pyrotechnics General condition and random tests on- lifejackets, immersion suits, TPA, lifebuoys

Fire fighting equipment- Fire plans- correctly located Fire pumps- 2 jets of water Fire hoses pressure testing, condition of nozzles Fire extinguishers- correct positioning and firing Foam pump- starting and stopping Fixed fire fighting equipment- maintenance, servicing and piping system Testing of smoke detector system Fire mans suit- BA, general conditions, bottles well filled

Remote control fans for stopping machinery and equipment

Navigational equipment-

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Charts, nautical publications- corrections Compass deviation book Navigation lights, day signals, sound signaling appliances, aldis lamp Magnetic compass- deviation card, Gyro compass, radars, echo sounders

Pilot ladders

IGS system- Operation of both blowers Ventilation system in the scrubber room Alarms- high 02 content, low gas pressure, deck water seal low level, high temperature

of IG main, low water pressure to scrubber NRV Piping system, branch lines Deck seal- automatic filling and draining Operation of the gas regulating valve

In the pump room- Fixed extinguishing system Gas detection system

Safety Radio Survey


Ship Radio License All ITU (International Telecommunication Union) publications

ITU Manual for use by Maritime Mobile and Maritime Mobile - Satellite Service 1992 ITU list of coast stations ITU list of ship stations ITU list of Radiodetermination and Special Services ITU list of Call Signs and Numerical of Identities of Stations used by Maritime Mobile

and Maritime Mobile Satellite Stations Radio Publications Manufacturers manual of all radio equipment GMDSS certificates of all officersOther considerations-

Following tests and checks in the GMDSS Radio log- Daily tests and checks-

DSC internal test without radiating signals State of charge of batteries Sufficient paper in all the printers

Weekly tests and checks- DSC test call check with a coast station, mostly carried out on 2187.5khz Hand held VHF using a working channel Reserve power supply batteries

Monthly tests and checks- Testing of EPIRB and SART- cleanliness, expiry dates of HRU

All radio equipment- navtex, EGC receiver, all sources of energy, EPIRB, SART, MF/HF DSC, VHF DSC, Inmarsat a/b/c, portable VHF

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Terminal Keyboards, display and screen Printing equipment- spare paper rolls Operational status of all alarms system Emergency batteries and back up system

Checks in the radio room shall include- Cleanliness Lighting arrangement Approved clock Call sign and station identity displayed Emergency escapes of radio room CO2 extinguishers

Monkey deck- Aerials, antennas, insulators, look for damage, insulators should be washed with fresh water

Loadline Survey

The Chief Officer from the Record of Particulars should ensure that all the appropriate particulars have been incorporated into the planned maintenance system of the vessel; the main idea is to ensure that the vessel is watertight above and below the freeboard deck. Survey maintenance should be carried out 3 months before the commencement of the survey

Derust and paint the loadline marks

Access openings are well greased (hinges and dogs), rubber packing are in good condition and to be checked for weather tightness - Accommodation Machinery space openings into weather deck Mast houses on deck

Ventilators- hinges, rubber packing and closing arrangements Air pipe- floats to be freely moving

Tank domes and ullage pockets- packing Manhole rubber packing of ballast tanks- no leaks

Non return valves and over board valves

Guard rails and bull wark for any fractures

Survey is meant to ensure the following- That no alterations have been made to the hull or superstructure, which may affect the

calculation to determine the position of the loadline Fittings and appliances for the protection of openings, guard rails, freeing ports and means

of access to crew quarters are well maintained Marks are correct and permanently indicated Loading and ballasting information is provided as per the regulations

IOPP survey

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Administration certified copy of the following- Crude Oil Washing Manual Clean Ballast Operational Manual (if applicable) ODME manual Loading and Stability information

Records of ODMCS testing Validity of IOPP certificate SOLAS certificate- confirming surveys of IGS system Certificate of Class Relevant entries in Oil Record Book (Part 1 and Part 2) Plans, specifications and technical documentation

Inspection and operation of the following-

Oily water separator equipment or oil filtering equipment- Pumping and piping arrangement Oil content meter- 15ppm alarm and bilge monitor Record of calibration of meter as per manufacturers operation and instruction manual

Oil fuel tanks (Reg. 14)- confirmation of segregation of oil fuel and water ballast system Sludge tanks (Reg. 17 & Reg. 19)-

Automatic and manual discharge means of stopping discharge of effluent mixture Start interlock device Alarm indicators (visual and audio) Oil water interface detectors Discharge arrangements satisfactory Where applicable- homogenizers, sludge incinerators Recording device- sufficient recording paper on board Record of simulation tests Standard discharge connection

Oil discharge monitoring and control system- Automatic and manual discharge means of stopping discharge of effluent mixture Start interlock device Alarm indicators (visual and audio) Oil water interface detectors Pumping piping and discharge arrangement- means of draining cargo pumps and lines Special areas- automatic stopping device (CBT) Recording device- sufficient recording paper on board Record of simulation tests

Segregated ballast tanks- No cross connections between cargo and ballast tanks No leakages of ballast lines passing through cargo tanks and cargo lines passing

though ballast tanks Where portable spool piece has been provided for emergency discharge from cargo

tanks- non return valves fitted on segregated ballast connection and a permanent notice restricting it’s use

No oil contamination in ballast tanks Dedicated clean ballast tanks (Reg. 13A)

All arrangements satisfactory No contamination of oil in clean ballast tanks

Crude oil washing system- Pressure testing of system to working pressure

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Drive units are not integral with tank cleaning tank washing machines Condition of lines and valves of system- signs of leakage Anchoring devices for machines intact and secure Number of machines tallying as mentioned in COW manual Movement and proper operation of machines during discharge operation and

effectiveness of stripping system using hand dipping equipment (2 cargo tanks) System isolated from steam heaters for hot water washing

Condition of standard discharge connection and MARPOL line

Maintenance on COW machines-

Gear box topped up with lubricating oil When the vessel is in gas free condition- inspection of the nozzles Stop valve is tight and not leaking Inspection of bottom mounted machines- after 6 uses or at least once a year

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PORT STATE CONTROL AND INSPECTIONS

Port State Control- enforcement of international convention and codes by the Administration of Port state upon all vessels flying any flag other than that of the Port State

Port State Control Regime- consists of system of harmonized inspection procedures set up under a Memorandum of Understand (MOU) between neighboring states designed to target substandard vessels with the objective of elimination from the region covered by MOU participating states e.g. Paris MOU, Caribbean MOU, and Tokyo MOU etc

Paris MOU- target is 25% of foreign ships of the particular flag

New regulations after 22 nd July 2003

Mandatory inspections applies to-

Oil tankers (3000GRT and above) & passenger vessels of over 15 years old Bulk carriers of over 12 years old Chemical and gas carriers over 10 years old

Such vessels are required to have an expanded inspection every 12 months and must give 3 days notice prior arrival

Vessels having a target factor less than 7- will not normally be subjected to an inspection Vessel having a target factor of over 7- must complete expanded inspection prior leaving

port Vessel having a target factor of more than 50- subjected to a monthly inspection

Expanded inspection- is a more detailed examination or testing conducted when an annual examination follows or deficiency establishes clear grounds for believing that the condition of the ship, equipment or the crew does not meet the standards of international conventions

Black listed vessels and banning rules, such vessels will be refused entry into the MOU regions-

If vessel is in the “Very high risk” or “high risk” category- after 2 nd detention in 3 years If vessel is in the “Medium to high risk” category- after 3 rd detention in 2 years

The vessel would be detained if found dangerously unsafe

Procedures to lift the ban-

Owner must address a formal request to the port state that imposed the ban Obtain a certificate from the flag state to certify that the vessel complies with required

standards and the classification society must confirm that the vessel complies with its rules and regulations

Complete an expanded inspection at the owner’s expenses

Inspections-

Certificates licenses and documents- All chief statutory certificates

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Oil record books and garbage record books Crews licenses- COC, and medical certificates Stability information

Cargo operations, bridge operations and navigation safety Communication between key persons Tank cleaning procedures Drills- fire, abandon ship Operational tests Life saving appliances, firefighting appliance, emergency escape routes Fire doors and ventilation systems General condition of machinery spaces Muster lists, damage control plans, manuals and instructions Garbage Cargo ship safety construction items

To ensure that ILO standards are being maintained- Those dealing with minimum age Medical examination Prevention of accidents Crews accommodation spaces Food, water, sanitary and heating Officers COC

After completion of the inspection the a report will be issued to the Master which should be retained on board for a period of 6 months

ILO (International Labor Organization)-

Convention 147- commonly known as Minimum Standards Convention, this is one of the number of conventions which is checked by Port State Control Inspectors, these include the following- Safety standards Standards of competency Hours of work and safe manning Living conditions of employers Seafarers employed are properly qualified and trained Hold an official inquiry into any serious marine casualty

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OIL RECORD BOOK

Oil record book (Marpol Reg. 20)

Applicable to all tankers 150GRT and above and other vessels 400GRT and above Oil record books carried on a tanker-

Oil record book Part I (Machinery Space and Operation)- for all ships Oil record book Part II (Cargo / Ballast Operations)

Entries in Part I-

Ballasting and cleaning of fuel oil tanks Discharge of dirty ballast or cleaning water from fuel oil tanks Collection and disposal of sludge Non automatic discharge overboard or disposal otherwise of bilge water which has

accumulated in machinery space Automatic discharge overboard or disposal otherwise of bilge water which has

accumulated in machinery space Condition of ODMCS Accidental or exceptional discharge of oil Bunkering

Entries in Part II-

Loading, discharging and internal transfer of oil Crude oil washing Ballasting and discharging of cargo oil tanks Ballasting and discharging of dedicated clean ballast tanks Cleaning of cargo tanks Discharging of dirty ballast Discharge of slops Condition of ODME Accidental or exceptional discharge of oil

Master must sign at the end of each completed page Retention period is 3 years

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MARPOL

Annex 1- oil Annex 2- Noxious liquids Annex 3- Harmful substances in packaged form Annex 4- Sewage Annex 5- Garbage Annex 6- Air pollution from ships

Annex 1- oil

Regulation 9 (Control of discharge of oil)

Discharge of oil from cargo and pump room spaces-

Outside Annex 1 special area- More than 50’ from the nearest land Enroute Instantaneous rate of discharge should not be more than 30 liter/nm Total quantity of oil discharge is not more than

1/30,000 X total quantity of cargo previously carried (new ships- entering service after 31st December 1979)

1/15,000 X total quantity of cargo previously carried (existing ships- entering service before 1st January 1980)

Vessel has in operation and oil discharging monitoring and control system and slop tanks

Vessel has a slop tank arrangement

This regulation is not applicable for clean and segregated ballast which may be discharged if the oily mixture shall have an oil content not exceeding 15ppm and has not originated from the cargo pump room bilges and not mixed with cargo oil

Discharge of machinery space bilges outside special area-

The vessel has in operation an oil filtering equipment (15ppm equipment)- The vessel is enroute Oil content of effluent mixture without dilution does not exceed 15ppm Bilge water is not mixed with the oil cargo residue or pump room bilges

If the vessel is fitted with oil water separating device (100ppm equipment)- Vessel must not be in a special area Must be enroute Must be more than 12 miles from the nearest land The oily mixture does not originate from the cargo pump room bilges

Regulation 10 (Prevention of pollution when operating in a special area)

Special areas-

Mediterranean

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Black Baltic Red Sea and Gulf Areas Gulf of Aden Antarctic (south of 60S) North West European Waters

Total ban on all oil discharges in the Antarctic

Discharge of oil from machinery spaces-

The vessel is enroute Oil content of effluent mixture without dilution not to exceed 15ppm The vessel has in operation an oil filtering equipment with automatic 15ppm stopping

device Bilge water is not mixed with the cargo residue or pump room bilges

Regulation 11 (Prevention of pollution when operating in a special area)

Regulation 9 and 10 of this Annex does not apply in the following cases- When required to secure the safety of the vessel or saving life at sea Resulting form damage to the vessel, however efforts should be made to minimize the

pollution. The damage has not been caused with intent or recklessly.

Regulation 13 (Segregated ballast tanks, dedicated clean ballast tanks and COW)

Every new crude oil tanker (20,000GRT and above) and every new product tanker (40,000GRT and above) shall be provided with segregated ballast tanks

The capacity shall be such so that the vessel’s drafts and trims meet the following requirements- The moulded draft amidships (dm) without taking into the ship’s deformation shall not

be less than- 2.0 + 0.02L The draft at the forward and aft perpendicular shall correspond to those determined by

the draft amidships (dm) The trim by stern shall not be greater than 0.015L The draft at the aft perpendicular shall not be less than that to obtain full propeller

immersion

Existing crude oil tankers and product carriers of 40,000DWT shall also be provided with segregated ballast arrangements

Ballast water is not to be taken into cargo tanks except-

Bad and severe weather conditions in the opinion of the Master In exceptional cases when the tanker is required to carry ballast in excess of the conditions

as mentioned above Such ballast water is to be discharged under Reg. 9

In the case of crude oil tankers ballast may be only carried in the COT provided such tanks have been crude oil washed

Crude oil tankers-

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Every new crude oil tanker 20,000DWT and existing of 40,000DWT and above shall be provided with a cargo tank cleaning system using crude oil washing

13A (requirement for oil tankers with dedicated clean ballast tanks)-

Shall be equipped with an oil content monitor Shall be used when discharging ballast Shall be provided with a Dedicated Clean ballast Tank Operation Manual

13B (requirement for crude oil washing)-

Shall be fitted with an IGS system and a slop tank Sufficient cargo tanks shall be crude oil washed including those tanks in which ballast

water is put Every crude oil tanker shall be equipped with an “Operation and Equipment Manual”

Regulation 16

Applicable to vessels of 400GRT to 10,00GRT-

Oil filtering 15ppm equipment If carrying ballast water in bunker tanks an alarm device stopping discharge of more that

15ppm Ballast water must be only discharged into the sea when this equipment is operational, if

not the ballast water must be discharged to shore reception facilities

Applicable to vessels of 10,000GRT and above-

Oil filtering 15ppm equipment 15ppm alarm device and automatic stopping arrangements

A gist of tanker operation manuals (requirements of Annex I)-

Dedicated Clean Ballast Tanker Operation Manual- Annex I Reg. 13A (4) Crude Oil Washing and Equipment Manual- Annex I Reg. 13B (5) ODMCS Operation Manual- Annex I Reg. 15 (3) (C)

Annex 2- Noxious liquids

Category Hazard to marine source or human health

Harm to amneties or legitimate use of the sea

A Major hazard Serious harmB Hazard HarmC Minor hazard Minor harmD Recognizable hazard Minimal harm

Annex 4- sewage (with effect from Sept 2003)

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1. Within 4 nautical miles from land -

Sewage Treatment Plant has been approved by the Administration No floating solids or discoloration of surrounding water

2. Between 4 and 12 miles -

Comminuting and disinfecting sewage Treatment plant has been approved by the Administration

3. 12 miles and more -

Discharge of sewage not comminuted or disinfected Retained in holding tanks Maybe discharged when at least 12nm from the nearest land, discharge rate approved

by the administration Ship is proceeding enroute and at least 4 knots

Holding tank- means a tank for the collection and storage of sewage

Annex 5- Garbage

Special areas-

Mediterranean Baltic Black Red sea and Gulf Areas

North Sea Antarctica Wider Caribbean

Categories-

Category 1- PlasticsCategory 2- Floating dunnage, lining or packing materialCategory 3- ground down paper, rags, glass, metals, bottle, crockeryCategory 4- paper, rags, glass, metals, bottle, crockeryCategory 5- Food wasteCategory 6- incinerator ash

Disposal- Plastics must be retained on board and only discharged to shore reception facilities-

Within special area, only food wastes- At least 12 nautical miles from the nearest land Wider Caribbean- at least 3 miles if passed through a comminuter or grinder and

capable of being passed through a screen of with openings no greater than 25mm

Outside special areas Dunnage, lining and packing material at least 25’ from the nearest land Other garbage and food waste- at least 12’ from the nearest land Comminuted or grounded food waste / other garbage capable of being passed through

a screen of with openings no greater than 25mm- at least 3’ from the nearest land

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Garbage record book and Garbage Management plan- Required on all ships of 400GRT and over required to carry more than 15 persons Retention period of Garbage Record Book- 2 years

Entries into the record book-

Date, time and position of the vessel Estimated amount discharged into shore or reception facilities Estimated amount incinerated Signature of designated person in charge Master must sign on each completed page

Such records must be made when garbage is discharged- Into the sea To shore reception facilities To other vessels Incinerated Accidental or exceptional discharge of garbage

Main features of Garbage Management Plan-

Must have procedures for collecting, storing, processing and disposing of garbage Equipment used on board Designated person in charge of carrying out the plan Must be in the working language of the crew

Placards-

On every ship of more than 12 meters or more in length This shall notify the crew of the disposal regulations

The requirement of a Garbage record book is not applicable to-

Any vessel engaged in a voyage of one hour or less in duration which is certified to carry 15 persons or more

Inspections of Garbage Record Books-

Any inspector may inspect any ship to whom the regulation applies If the inspector has clear grounds in believing that the Master or the crew are not familiar

with on board procedures- He may investigate any operation He may detain the vessel

He may require the Master to produce the Garbage Record Book He may make a copy of any entry of the Garbage Record Book, such copy may be

required by the Master to certify as a true copy which may in turn will admissible in any judicial proceedings

Fixed or floating installation-

Within 500 meters of installation is prohibited

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Not applicable to food waste which has been comminuted and grounded to the required standards if installation is located 12 miles from nearest land

Annex 6- Discharge of Air Pollutants

Applicable to all ships of 400GRT and above

Not yet in force as it requires more acceptances from the members of states before fully entering into force. However the following requirements have been approved since Jan 2000- Installation of diesel engines- NOx emission control equipment IMO approved incinerators

NOx Technical Code-

Procedures for testing, surveying and certification of marine diesel engines

Other emissions include-

Fuel quality and ozone depleting substances- CFC’s and halon (this is prohibited on board vessels as per Annex 6)

Exhaust emissions Tanker vapor emissions control system (VEC) Incinerators

Ozone depleting substances-

Ozone depleting substances (prohibited)- Halon 1211, 1301, 2402 CFC- 11, 12, 113, 114, 11

New installations containing HCFC (hydrochlorofluorocarbons) are permitted until Jan 2020

Nitrogen Oxides (NOx)-

NOx- technical code fro discharge of Nitrogen Oxides from marine diesel engines

Operation of a diesel engine is permitted when exhaust gas cleaning system is provided approved by the administration

Sulphur oxides (SOx)-

SOx emission area- the Baltic Sea is considered an SOx emission area

The sulphur content of fuel oil shall not be more than 1.5% m/m and shall not contain inorganic acid

An exhaust gas cleaning system shall be provided approved by the administration

Volatile organic compounds (VOC)-

Applicable to all tankers which shall be provided with the following if operating in a port where VOC emissions are to be regulated- Vapor emission control system (VEC) shall be fitted approved by the Government A vapor collection system and shall be used during the loading of such cargos

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Incinerators-

Each incinerator after Jan 2000 shall be approved by the Administration Used for incineration of sludge oil generated during normal operation of the vessel but not

in port, harbors or estuaries Shall possess a manufacturers operation manual Monitoring of combustion flue gas outlet temperatures

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CERTIFICATION AND TRAINING

White List- countries assessed by IMO complying with STCW 95 are placed on the White List or “List of Confirmed Parties”

Two main routes for issuance of a certificate of competency-

Vocational (VQ)- consists of VQ units Ancillary- traditional training

Ancillary training required for certificated officers-

Four elements of basic training- Personal survival techniques Fire prevention and fire fighting Elementary First Aid Personal Safety and Social Responsibilities

Medical first Aid Advanced Fire Fighting Proficiency in Survival Craft and Rescue Boat- applicable to those who are in charge of life

saving equipment Radar and ARPA Simulator Training- “operational” for deck officers and “management” for

masters Efficient Deck Hand GMDSS

Additional training for Masters-

Medicare Training Radar and ARPA Simulator Training- “management” level

Validity of COC- 5 years Validity of orals examination- 3 years

Training of seafarers (MGN 8)

Forms of training required to be given on board by the Master-

Familiarization training- this should be given before being assigned ship board duties and a record of which should be maintained on board

Training in connection with LSA/FFA

Ratings however prior joining the vessel should have completed the Basic Training ashore

Basic requirements that apply to all ratings-

Medically fit Must be trained in PST duties Must have had familiarization training with respect to emergency duties Must be able to communicate in the common working language

Proficiency in Survival Craft and Rescue Boat (PSC/RB)-

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All candidates with Certificate of Competency for both deck and engine Any other person required to undertake duties regarding survival craft

Advance fire fighting (AFF)-

All candidates with Certificate of Competency for both deck and engine Other persons required to undertake duties regarding fire fighting operations

Medical first aid training-

All candidates with Certificate of Competency for both deck and engine All seafarers designated to provide medical first aid

Medicare Training-

All candidates with Master and Chief Mate level II/2 Validity- 5 years

Tanker training program-

Basic Tanker Training - requires to be undertaken by all ratings directly connected with cargo operations serving on tankers

Specialized Tanker Training - requires to be undertaken by all officers serving on tankers who are directly undertaking cargo operations

DC endorsement for ratings-

Completed 3 months on tankers Completed basic tanker training

DC endorsement for officers-

Completed 3 months on tankers Completed Specialized Tanker Training

For revalidation of endorsement (MGN 9) it is required to have completed at least 3 months or 6 months (storage tanker) sea time in every 5 year period

To revalidate a withdrawn endorsement- Completed the Specialized tanker training program or Complete 14 days sea time on the relevant tanker

Certification for officers

Three levels of responsibility as per STCW95-

Management level Operational level Support level

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Seven functions associated with different levels of responsibility Navigation Radio communication Marine engineering Electronic and electrical engineering Cargo handling and stowage Maintenance and repair Control and operation of the vessel and care for persons on board

Limitations that may be imposed by MCA on a COC-

Ship type Engine type Trade Tonnage

Deck officer capacity under STCW 95 (MGN 92)-

Officer of watch (OOW) Chief Mate Master

Grades of OOW STCW 95 and UK-

OOW near coastal less than 500 GRT OOW no restriction

Grades of Chief Mate under STCW 95 Grades of Chief Mate under UK regs. Chief Mate no area limit, less than

3000GRT Chief Mate no restriction

Chief Mate no area limit less than 3000GRT

Chief Mate near coastal less than 3000GRT

Chief Mate near coastal, no tonnage limit Chief Mate no restriction

Grades of Master under STCW 95 Grades of Master under UK regs. Master near coastal, less than 500GRT Master no area limit, less than 3000GRT Master no restriction

Master near coastal, less than 500GRT Master no area limit, less than 3000GRT Master near coastal, no tonnage limit Master near coastal, less than 3000GRT Master no restriction

Navigational watch rating- no restriction

Engineer capacity under STCW 95 (MGN 93)-

Officer of watch (OOW) 2nd Engineer Chief Engineer

Grades of OOW STCW 95 and UK-

750kW or more

Grades of 2 nd Engineer and Chief Engineer STCW 95 and UK -

750kW to 2999kW 3000kW and more

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Engine watch rating (EWR)- now power limit

Radio operators Certificate (MGN 214)

A radio officer shall hold a MRGC (Marine Radio Communication General Certificate)

One operator must hold a GMDSS certificate- GOC (General Operator Certificate) for unrestricted use ROC (Restricted Operators Certificate) for sea are A1

Certification for Rating (MGN 97)

Categories-

Trainee rating (deck or engine) Deck Rating 1 Deck Rating 2

Engine Rating GP rating (grade 1) GP rating (grade 2)

Requirement for all ratings-

Must be medically fit Familiarized before being assigned ship board duties

Qualifications for Trainee deck or engine rating-

At least 16 years of age Completed the Personal Survival Techniques (PST) training

Qualifications for Deck Rating 2-

At least 17 years of age Has an NWR certificate Completed the four elements of basic training

Qualifications for Deck Rating 1-

Completed at least 36 months at sea of which 12 months must be on the deck department Holds an AB certificate Completed the four elements of basic training

Qualifications for engine room rating-

At least 17 years of age Has an EWR certificate Completed the four elements of basic training Completed acceptable survival and fire fighting techniques

Qualifications for GP rating (grade 2)-

Has an NWR and EWR certificate

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Completed the four elements of basic training

His employment whether on deck or in engine room will be decided upon the SMD

Qualifications for GP rating (grade 1)-

Holds and AB certificate Holds NWR and EWR certificate Completed the four elements of basic training

His employment whether on deck or in engine room will be decided upon the SMD

Eligibility for rating certificate (NWR or EWR)-

Must be at least 17 years of age Has completed 6 months at sea Completed four elements of basic training

Contents of EWR or NWR- Name of company, address and contact details Name of candidate, DOB, discharge book number Issued under the authority of MCA Signature of company rep. and rating

Such certificate may be issued by the company on behalf of MCA, provided such approval has been given by MCA to the company

A copy of the certificate issued by the company must be sent to the RSS Cardiff for registration

The company must keep a record of all certificates issued

Eligibility for EDH certificate-

This is the qualifying exam to obtain an AB certificate

Have a valid NWR certificate Must be 17 years or over Have at least 12 months sea time in the deck department

Eligibility for AB certificate-

Must be 18 years or over Completed 24 months sea time on the deck or 36 months as GP rating of which 12 months

have been on deck Have in possession the following-

NWR certificate EDH or VQ2 in Marine Vessel Operation PSC/RB Valid medical certificate

Medical Fitness Certificate (MGN 91)

Applicable to all seafarers Also known as ENG 1

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May be obtained by applying to a MCA approved medical practitioner Validity of certificate-

If over under 18 years of age- one year If over 18 years of age- 2 years

Categories-

Category 1- fit for sea service and no restriction Category 2- fit for sea service but with restrictions (near coastal waters) Category 3- temporarily unfit for sea service Category 4- permanently unfit for sea service

If a seaman’s medical certificate expires on board he can continue sailing but only for a period not exceeding 3 months

Checking a foreign medical certificate-

With reference to the Training and Certification Guide part I of the MGN 91

Checking certificates when engaging new crew

Chief mates- If foreign certificate should hold a valid Certificate of Equivalent Competency (CEC) Evidence of revalidation- as this is required under STCW 95 STCW 95 No tonnage or area restriction DC endorsement

Valid medical certificate Must ensure that he can speak English well enough to comply with regulations

2 nd Engineer -

If foreign certificate should hold a valid Certificate of Equivalent Competency (CEC) Evidence of revalidation- as this is required under STCW 95 STCW 95 3000Kw and more DC endorsement

Valid medical certificate Must ensure that he can speak English well enough to comply with regulations

In the event that a foreign certificate holder cannot produce a CEC, the Master should not sign him on, inform the company who in turn will inform the MCA. The MCA will decide whether to issue an Exemption Certificate

In the event that a foreign officer does not speak English the master should not sign him, in such circumstances the vessel may be detained by MCA or Proper Officer and master could be impounded a fine of 5000 pounds

SOLAS regulation V/14.4 requirements regarding English as a language that must be used on board-

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Must be used on the bridge as a working language Bridge to bridge Bridge to shore Between pilot and watch keepers, unless those directly involved in the communication

can speak a common language other than English

Courses for Chief Mate and 2 nd Engineer -

Specialized tanker training PSC/RB AFF Medical first aid training Medicare Training (only for Chief Mate) Navigation Radar and Simulator (only for Chief Mate)

Certificate of equivalent competency (MGN 221)-

MCA issued certificate which is required to be held by a foreign certificated officer The CEC remains valid for the same period as the relevant STCW certificate However the CEC must be revalidated in any case every 5 years

To check for the authenticity of the certificate the Master must-

Inform the employer Employer will in turn check with RSS Cardiff who keeps the register of all the UK

certificates registered

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OFFICIAL LOG BOOK AND ALC

Taking over command as a new master-

General check of ship’s side plating and exterior, condition of drafts and loadline marks, LSA & FFA, these things will give a fair idea of the quality of management on board

Standard of rigging and maintenance of the accommodation ladder, gangway and its accessories

Take delivery of all official documents, ensure the same has been well sighted From the signing off Master-

Handing over reports and ship condition report Certificates (check validity) Standard of crew, competency and training Future voyage instructions from owner or charter party Read relevant clauses of charter party or BL clause

Relevant entries in the OLB and the ALC Familiarization training in accordance with STCW 95 & MS (Training and Certification) prior

vessel sails out Ensure that all crew are on board as per the SMD Enquire with Chief Engineer and Chief Officer for any stores, bunkers etc

Other considerations- Checking of the 2 nd mates passage plan and operation of all bridge and radio

equipment, required charts and nautical publications are on board Take a round with chief officer in the CCR, accommodation and pump room, check the

general condition of all cargo operational equipment, enquire for any major defects or problems faced previously with cargo operations

Enquire with chief engineer if requires any fuel, spares etc. Read and if necessary write standing instructions

Before taking the vessel out to sea the Master should ensure that a full inspection of the vessel has been made to ensure that the vessel is seaworthy

Handing over documents-

Certificate of Registry International Loadline Certificate Cargo Ship Safety Construction Cert. Cargo Ship Safety Equip. Cert Cargo Ship Safety Radio Cert ISM DOC & SMC Class survey records

Certificate of Class International Tonnage & Canal Certificate Int. Oil Pollution Prevention Cert. Oil Pollution Insurance Cert. Deratting / Exemption Cert. Safe Manning Dock

Cert. and CDC of off. & crew Official Log Book Garbage Record Book Garbage Management Plan Oil Record Book (1 & 2) Class survey Records

Class Survey Records Anchor and Chain Cable Certificates Chain Register SOPEP / VRP Stability booklet

Cash / Mullah Voyage Instructions Last port clearance ALC

Bill of Lading Cargo Manifest Note / Letter of Protest

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Handing over command-

Relevant entries in the ORB- signed and completed each page Handing over notes to be prepared Crew documents and certificates to be prepared Count all moneys in presence of incoming master Relevant entries in the OLB

Master’s legal relationship with the owner-

Master is the servant of the employer Master is the employer’s representative on board In circumstances he is also the agent of the employer and may act as such on his behalf-

Receive ship stores GA and Salvage Signing of Bill of Ladings

Official log book

Required on vessels of more than 25 GRT and above

This maybe obtained from the Marine Office or Proper officer if vessel is in foreign waters

Entries in the OLB when taking over command-

Handing over Master in the narrative section shall mention “vessel has been handed over with respect to documents of ship and crew,” both the Masters must sign this

Taking over Master on the- Front cover- name and COC#

Entries to be made in OLB when taking over command of a new vessel-

Front cover- Name of the vessel, POR, official number GRT, NRT Name and address of owner Masters name and certificate number Date and place of opening log book

Special pages- Position of deck line Assigned loadlines

Narrative section- Master has assumed command on behalf of the owner The same should be countersigned by a witnessed officer

Other entries-

Departures and arrivals Muster drills and trainings held Accommodation inspections Accidents and death inquiries Births

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Distress incidents, reason for not going for distress Code of conduct- breaches, prosecution of crew advised Discharge of crew, crew left behind

Annexes to log books-

Safety officer accident log book Medical log book Radio log book Additional freeboard sheets- for use when the sheets in the log book have been consumed Additional sheets

Agreement and List of Crew (ALC)

Vessels that are exempted-

Pleasure yachts on coastal voyages Ship of less the 80 NRT Those vessels that are exempted must have in possession the following-

An exemption certificate from the MCA ALC1 (b) - list of crew that are exempted from signing on

May be obtained from the MCA or a Proper officer if the vessel is abroad, an Official Log book is handed over along with the Crew Agreement

Types of agreement-

Running agreement Voyage agreement Run agreement

Indefinite agreement Multi ship agreement

Running agreement-

Are vessels that are continually manned and at sea or at port Have a validity for 12 months, for ferries 6 months

Voyage agreement-

Applicable to vessels that are not continually manned, agreement is opened and closed when crew sign on and sign off

Maximum period of validity- 24 months

Run agreement-

One that is used for only one voyage

Indefinite agreement-

Applicable to vessels trading in coastal areas Do not have any time limit and is not closed at the end of a certain period This protects the employer from high costs since the seaman may give notice at any time

irrespective of location of the vessel It is required for the owner to deliver to the MCA a change of crew every 6 months

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Non standard contractual clauses contained in the indefinite agreement- Intervals at which wages must be paid Maximum period required for a seaman to remain on board between leave Notice required to be given by employer to terminate employment

Multi ship agreement-

Used when several ships of one company run out of the same port The original agreement is kept ashore and each ship carries a true certified copy, the true

certified copy specifies the address and the name of the person keeping it

Parts of crew agreement-

ALC1 (outer cover)- Master must sign with the date when the agreement is opened and closed ALC documents may be attached

ALC1 (a)- For non exempt seaman Those who are a party to the agreement must sign on

ALC1 (b)- List of crew who are exempted from signing the crews agreement Master must enter his name here since he is a representative of the company and not

a seaman under the “Merchant Shipping Act 1995.” His contract is different from that mentioned in “d”

ALC1 (c)- List of young persons under 18 Summary of “a” & “b”

ALC1 (d)- Contractual conditions of the agreement When non exempt crew have signed the “a” then they are bound to the terms an

conditions in “d” A copy of this along with the ALC 6 must be pinned up in the crews alleyway, if they

are more than one “d” forms, this means that they is more than one agreement (NFD or BSF) on board

Details & attachments- employers name, voyage and notice clause and master’s sign

ALC (6)- Crews copy of the agreement Ships and company details are completed and posted in the crews alleyway, if there

are more than one agreements then all the “d” forms are attached with the “6” in the crews alleyway

Voyage Clause-

Indicates the duration of employment Geographical limits-

Cargo ship- 75N to 60S Cruise ships- 80N to 83S

Port where the voyage commences

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Consequences for crossing geographical limits- Breach of contract by the employer The seaman could bring a legal action for damage Charter party terms could be restricted by crew agreement terms

Notice clause- conditions under which a seaman could give notice to the Master to terminate his employment

Signing and signing off crew

Signing on crew on a newly taken over vessel-

Collect all the documented pages of ALC, Complete the front cover pages of the ALC1 and OLB

Complete the ALC1 (d)- attach voyage and notice clause and notice period to be given Enter masters details on the ALC1 (b) with the “E” & reference number (E01)

Entries in the OLB Front cover-

Name of the vessel, POR, official number GRT, NRT Name and address of owner Masters name and certificate number with “E & reference number” Date and place of opening log book

Special pages- Position of deck line Assigned loadlines

Narrative section- Master has assumed command on behalf of the owner The same should be countersigned by a witnessed officer

Certificates of all crew members must be checked prior signing them on As crew member arrive make relevant entries in the “a”, “b”, “c” forms, the same should be

entered with “E & ref#” & names in the OLB

Make a copy of ALC (d) and list of crew ready for sending to the employer Attach the “d” and “6” forms in the crews alleyway Signing on crew (not on a newly taken over vessel)-

Enter the Master “E and ref#” from the OLB into the ALC1 (b) In the ALC1 (a) form-

Enter details of crew who are a party to the agreement and required to sign on with- “E & ref#, name, rank, certificate details and end#

Request them to sign after reading their contractual details in the ALC1 (d) In the ALC1 (b) form- enter details of crew who are a not party to the agreement with “E &

ref#, name, rank, certificate details and end# In the ALC1 (c) form- transfer from “a” and “b” and enter the names of all those who are

young person less than 18 years of age

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In the inside front cover of the OLB enter the “E & ref#, name and rank of all those who have signed on

In the narrative section- new crew agreement have been opened

Send the employer a copy of the crew change

If a crew refuses to sign the ALC1 (a) then his name should be entered in the “b” form, who is not a party to the agreement, arrange for his repatriation in the next convenient port

Signing off crew-

Inform the agent for customs and immigration clearance Make an account of ASW2 (account of seaman wages), give him his sea time certificate,

stamp and sign discharge book

Request him to sign off the agreement ALC1 (a) and sign beneath his signature Make relevant entries in the narrative section of the OLB- “E & Ref#, name and rank was

signed off today from “a” or “b”

Inform owners but within 72 hours

Discharge book entries-

Date and place signed on / signed off, rank Ships stamp Master signature

Closing a crew agreement-

Discharge all crew, enter the date and place of closing the agreement in front of ALC1 In the official log book-

Date and place of closing the OLB in the front cover In the narrative section record– closure of crew agreement and LOC

Remove the ALC6 from the crew alleyway, collect together all the pages of the ALC and any annexes to the OLB. Together with OLB and all the pages of ALC send it to the nearest Marine office or if vessel is abroad then to the Proper Officer within 3 days

Inform the owner

Leaving a crew member behind in a foreign port for any reason-

Sign the man off from the ALC in his absence Inform the Proper officer within 48 hours-

Name of seaman and address Name and address of next of kin Vessels name Date, place and reason for being left behind

Make appropriate entries in the narrative section of the OLB- The proper officer has been informed Date, place and reason for leaving him behind

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Have his baggage packed and tallied, two copies to be obtained, one with the baggage and the other to be attached in the OLB

Inform the owners of the change in the LOC as soon as possible but within 3 days

If the seaman returns within 3 months then the owner is under obligation for his welfare and repatriation

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DECK AND ENGINE LOG BOOKS

Deck Log Book

General rules applicable-

All entries should be made neatly, carefully, precisely and after due consideration Alterations to be avoided

Navigational entries shall include- Course, speed and weather entries Switching on and off of navigational lights Changing over from auto to hand or vice versa Displaying of special signal- NUC, CBD etc. Unexpected soundings

With regards to cargo operations- Loss or damage Time of commencing and completing Delays Quantity of cargo loaded or discharged Time of signing BL

Other considerations- Stranding, grounding, collision Machinery breakdown Ship searches for drugs and stowaways Passing through oil slick Rendering or receipt of salvage service Voyage delays

Exaggerated entries not be made, entries in the deck log book are referred to by investigators, judges and arbitrators

Bridge Books and Movement Books

Bridge Movement Book-

Engine movements Entering or leaving port (SBE/RFA) Control testing and synchronization of clocks POB & pilot away

Engine Movement Book-

Main engine propulsion movements Bridge orders

Recording of Navigational activities

Items to be recorded in the deck log book prior commencing a voyage -

Cargo on board, drafts, stability and stress

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Tests of the following- Controls and navigational equipment Engines and steering gear Radio navigational equipment

Items to be recorded in the deck log book during the voyage -

Courses, distance and position fixing Weather and sea conditions Details of pilot embarkation / disembarkation Routing or reporting schemes Amendments to the passage plan

Items to be recorded in the deck log book when vessel is at anchor or in port -

Details on operational and administrative matters Details related to the safety of the vessel

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HEALTH SAFETY AND WELFARE

Weekly inspections-

Crews accommodation- in the presence of one crew member and officer Galley, provisions and water- in the presence of one crew member and one crew of the

catering department

Log book entries to be made on completion of inspections- Time and date Names, ranks of inspectors Any deficiencies found

Galley inspections-

Placards- garbage and safety No broken glass or crockery lying around Trays and cartons well stowed Suction blower grills to be free of oil fats and residues Deep fat fryers should have suitable covers Microwave ovens well cleaned, no remnants of oil, oven door to be checked and free of

damage Knives safely stowed in racks, handles should be free of grease and oil Metal hooks not in use stowed in a special container Can openers in good condition Garbage receptacles, plastic stowage separate Condition of fire fighting equipment Refrigerator alarms (weekly testing) and locking arrangement Area of deck outside entrance of refrigerated rooms should have antiskid surface

Mess room and smoke rooms-

No expired food products Condition of microwave and fridges- general cleanliness, fridges should be regularly deep

frosted Sufficient ash trays Condition of drawers Availability of training manuals

Cabins and toilets-

Stowage of lifejackets Hygiene standards maintained by crew member Living comforts Flushes and taps in good working condition

If 3 or more persons complain regarding provision and water -

Make an entry in the OLB (narrative section) with the names of the seaman, nature and reason of complaint

In compliance with MS Act 1995 (section 44) Investigate the complaint and take appropriate action as soon as reasonable and practical

A further entry should be made in the OLB detailing the Master’s response to the complaint

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However if the crew are dissatisfied with the master’s actions they may take the matter up with a Proper Officer

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BREACHES / DRUGS / DEATH AND ILLNESS

General rules for everyday conduct-

Punctuality Drugs Drinking Bringing unauthorized persons on board Offensive weapons (not be brought on

board)

Smoking in prohibited areas Carrying out duties willfully Treatment of others Behavior towards others

Breaches are of 2 types under MN Code of Conduct-

Serious or dismissal under Paragraph 9 Lesser under Paragraph 11

Serious or dismissal (9)-

Assault Willful damage to ships property Being in possession of drugs Falling asleep during watch Sexual harassment

Incapacitated under the influence of alcohol or drugs during work hours

Stealing or being in possession of stolen property

Smoking in “no smoking” zones

Lesser (11)-

Disobedience Negligence of duty Improper time keeping Absenting from duty

Minor acts of negligence Stopping work early Failure to report to work

Dealing with a lesser breach-

Informal warning via a lower ranking officer, if the officer feels that no further action is necessary to be taken then the chapter should be closed and no entries in the OLB should be made or

A formal hearing to be made by the HOD, the same should be recorded and a copy of which given the accused in a “company disciplinary form”, no OLB entries to be made

Alternatively the matter should be referred to the Master, in such a situation OLB entries should be made after giving a formal warning or a written reprimand

Dealing with a serious breach-

The Master should immediately convene a formal hearing with the accuser, accused and HOD

Accused should be informed that he has the right to have a third person to speak on his behalf or a witness to question the evidence

He should be made aware of the allegation and asked if he admits it or is in denial of it, if he admits it then there is no need to bring forward the evidence

In the event that he denies the allegation then the evidence should be brought forward, he has the right to make statements and comments with regards to the allegation and evidence against him

Master after considering all the evidence and cross examination decides if there is the requirement of any sanctions to be imposed on him, if so it should be reasonable taking into account the persons previous record

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Relevant log book entries are to be made, a copy of which should be handed over to him. He should sign in the OLB to confirm receipt of a copy of the OLB

For some reason if he refuses to the sign the log book entry an additional entry should be made and signed by a witness

Sanctions that can be imposed-

Oral warning Written reprimand

Dismissal

Entries in the log book-

Full details of alleged breach Action taken in response to it

Five potential fair reasons for dismissal-

Capability- skill, aptitude, health Conduct- disobeying reasonable orders, damaging employers business, committing a

criminal offence Redundancy Statutory requirements- may be a fair reason for dismissal where it would be illegal to

continue employment of the person concerned. E.g. suspension or cancellation of certificate

Some other substantial reason- potentially fair reason for dismissal e.g. dismissal of a temporary replacement employer

Dismissal procedure-

The following procedures should be adopted in cases involving lack of capability due to inadequate performance-

Make informal constructive remarks to the seafarer He must be given the opportunity to reply to any criticisms Give him further training His future performance to be assessed If still no improvement has been noticed a formal warning in written mentioning the

possibility of future dismissal if there has been no improvement Continue monitoring his performance, if still no improvement dismiss him All facts and details are to be recorded in the seafarers file

Capability & Conduct - the employer must be able to show- Effective training and supervision has been provided Formal warning has been issued No appreciable change in performance on behalf of the employee The employee has been given every opportunity to explain as to why his performance

is sub standard

Where a medical report indicates seafarer is fit, but he refuses to work, should be dealt as one of misconduct

Lack of capability due to ill health - company to deal with the dismissal

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Post dismissal activities-

Company within 5 working days should convene a hearing and with regards to the allegation and evidence should decide whether to retain or terminate his employment

If the seafarer wishes to appeal against the dismissal he may so but within 14 days time limit as specified by the company

Crew member drunk off watch-

Master should ensure the safety of vessel, crew and the crew member Enquire when he is on watch next, D&A test him prior him commencing his watch Once sober he should be warned and disciplined

Crew member drunk on watch-

Master should ensure the safety of vessel, crew and the crew member Remove him from watch and have him replaced at the earliest, D&A test him Once sober he should be warned and disciplined Official warning should be given and relevant entries in the OLB

Chief Officer or any officer drunk on watch-

Master should ensure the safety of vessel, crew and the crew member Remove him from watch and have him replaced at the earliest, D&A test him The Master should consider instant dismissal and relevant log book entries

A seaman should not be drunk off duty as in the event of an emergency his position would require to be substituted by another person

Employment Tribunals- judicial bodies within UK established in various towns and cities to resolve disputes over employment rights

Application to be made within 3 months from the time the employment was terminated A pre hearing of the case may be conducted by the tribunal, if complaint is not settled then

it may proceed to a full hearing Such hearings are generally completed in one day

If the tribunal establishes clear grounds of unfair dismissal it may order either-

Reinstatement Reengagement An award of compensation

Drugs-

Action when drugs are found on seafarer-

Make a detailed record of the discovery of the findings in the OLB Deal with the seafarer as provided in the rules or code of conduct if incorporated in the

Crew Agreement or if not available the procedures in the MN Code of Conduct

Action when drugs not found on seafarer-

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With other officers as witness record the position of the package Take photographs Make a detailed record in the OLB-

Time and date of discovery Location Approximate quantity of substance Name and rank of finder and witnesses Reason why the finder was in the location

Inform- Owner / Manager P&I Local Correspondent Agent in the next port of call

Retain the packages and if necessary search other locations Do not permit crew to go ashore Master should cooperate fully with the shore authorities

Death and illness

Masters actions following a seaman’s death-

Safety officer to carry out investigation and establish the cause and circumstances of death Obtain witness statements at the time of death Inform-

Owners P&I local correspondent in the next port Agent in the next port Next of kin (within 3 days) Safety officer’s report to MAIB in IRF form (if death was due to an accident within 24

hours of occurrence), a copy of the same is to be attached in the OLB Make a return of death in the RBD/1 and send it to the Marine Office for issuance of a

death certificate Make appropriate discharge entries in the ALC1 form “a” or “b” in the grey spaces, have

this signed by a witness Preserve the body but if not possible then make a sea burial but only after advising the

Proper officer in the next port Check the safe manning document, if sailing short handed then apply for a replacement in

the next port

Two officers are required to tally and pack his baggage a copy of which is to be attached in the OLB and the other with the baggage

Make an account of his wages (ASW2), the same should be sent to the company

Masters duties following an illness-

Give medical care in accordance with the ship captains medical guide (Chapter 13 for external assistance)

Record the illness in the OLB Occurrence of the illness Treatment Progress Whether person cured or not

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Notify the port health authorities if the disease is infectious prior arrival Complete the Maritime Declaration of Health if required

Deviation for medical reasons-

Any deviation, to land an sick or injured person for urgent medical attention will be considered as justifiable in “Carriage of Goods and Marine Insurance Law” if it is reasonable and justifiable

To avoid disputes over justification the same to be logged in the OLB The following should be notified at the earliest once the decision has been taken to land

the patient- Owner / Manager P&I local correspondent Port authorities Agent- immigration and custom clearance Proper officer- if landing in a foreign port

Sign him off the ALC Check Safe Manning Document , inform owners for replacement in the next port of call Personal properties should be landed in the care of the agent

The patient should be accompanied with the following- Passport and CDC Medical reports Symptoms and treatment to date

Official log book entries shall include- Illness of person Deviation of the vessel from ordinary course or normal operation Landing of patient & personal properties Notification to proper officer

P&I purpose- Position where deviation commenced Bunker consumptions Expenses at port where seaman landed

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UNCLOS

UN Conference of Law at Sea (UNCLOS)-

Attempts to codify the international law at sea Is a treaty document of 320 articles and 9 annexes Governs all aspects of ocean space and limitations Defines the legal status of the high seas establishing regulations for control of marine

pollution

Zones of coastal jurisdiction-

Territorial sea- 12 nautical miles

Contiguous zone-

Part of the territorial sea Having a limitation of 24 miles from it’s baseline Defines innocent passage through territorial sea and transit passage through international

states

Exclusive Economic Zone-

Limitation is 200 miles from the baseline Defines the continental shelf Extends jurisdiction of the shelf beyond 200 miles where appropriate

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CERTIFICATE AND LOG BOOK GIST

LOG BOOKS AND MISC. APPLICABLE RETENTION PERIODOfficial log book More than 25GRT Not to be retainedOil record book Tankers 150GRT or more and other

vessels 400GRT or more3 years

SOPEP Tankers 150GRT or more and other vessels 400GRT or more

NA

Garbage record book 400GRT or more and every vessel certified to carry 15 persons or more

2 years

Garbage placards 12 meters or more in length NALSA training manuals 500GRT or more in each smoke room or

in each cabin, if less then oneNA

Crews Agreement 80NRT or more Not to be retained

Legal Instrument Reference Certificate or DocumentFAL (Facilitation of International Maritime Traffic) Convention - Certificate of Registry

SOLAS Reg. I/12 Cargo Ship Safety Constructions Certificate

SOLAS Reg. I/12 Cargo Ship Safety Equipment Certificate

SOLAS Reg. I/12 Cargo Ship Safety Radio CertificateSOLAS Reg. I/12 Exemption CertificateSOLAS Reg. V/13(b) Safe Manning Document

SOLAS Safety Management Certificate or Interim

Tonnage Convention Article 7 International Tonnage Certificate 1969

Load Line Convention Article 16 International Loadline Certificate 1966

Load Line Convention Article 6 International Loadline Exemption Certificate

Marpol Annex 1 International Oil Pollution Prevention Certificate

Marpol Annex 1 Oil Record Book

STCW Convention Certificates of Masters Officers and Ratings

ILO Convention - Certificate of Cargo Handling GearWHO International Health Regulations - Deratting or Exemption CertificateCivil Liability Convention 1969 Article 8 Oil Pollution Insurance CertificateSuez Canal Authority Rules - Suez Canal Tonnage CertificatePanama Canal Authority Rules - Panama Canal Tonnage CertificateNavigational Equipment Regs. - Compass CertificateAnchor & Chain Cable Rules (Class) - Certificate of Test for Anchor/Cable

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Business

Set 1 certificates and survey