APRIL 2013

Agenda

Roadmap for Growth

Budget

People

Growth

Infrastructure

ROADMAP FOR GROWTH

ROADMAP FOR GROWTH

83% complete or on track….up from 75%

Number of Green Projects 30 48%

Number of Yellow Projects 4 6%

Number of Red Projects 6 10%

Number of Black Projects 22 35%

62 100%

ROADMAP FOR GROWTH

• Roadmap Completion planned for 2014 • Meeting with Council is planned to reprioritize

our Roadmap and ensure we are aligned • 4 initiatives considered yellow(behind) in the

roadmap • 6 initiatives considered red(delayed) in the

roadmap

BUDGET UPDATE

2013 BUDGET - UPDATES

• Financial Statements update 2010 is complete and with the Province 2011,2012 will be completed in 2013 We will be back on track going forward

• 2013 Budget Review Process: April Month End – Due May 7th June Month End – Due July 8th August Month End – Due Sept. 9th September Month End – Due Oct. 7th October Month End – Due Nov. 7th

• June start planning for 2014 budget

2013 BUDGET- $600,000 CHALLENGE

• We were challenged with finding an additional $600,000 from the budget, specifically in labour with a focus on Protective Services • We have successfully met Council’s request and the mix of the reductions are as follows:

Departments Percentage

Total Protective Services 58.98%

Total Other Departments 41.02%

*mix of $600,000 cost savings

2013-2014 BUDGET TARGETS

• 2013 Continuous Improvement Project • As we have done now for 2 years, every department is tasked to find sustainable efficiencies and / or revenue where possible • Departments are aligned to “find a better way” and constantly be looking for efficiencies and improvements across the organization

Budget Efficiencies and Revenue

PEOPLE

PEOPLE - SAFETY

Mission Zero Program • Safety continues to be the #1 agenda item at all Department Head meetings • Safety awareness and visibility across the organization has significantly increased over the last few years • Safety results to date are headed in the right direction • Our 2013 goal for LTIFR (Lost Time Injury Frequency Rate) is 3.6

Safety Focus – Mission Zero Program

PEOPLE - SAFETY

PEOPLE - SAFETY

PEOPLE - PERFORMANCE

2013 Scorecard • We will be launching a City of Brandon scorecard in Spring of 2013 • You can’t manage what you can’t measure • Key metrics by department • Corporate metrics such as safety, OT and sick time • Road Map for Growth progress • Monitored and reviewed monthly and shared

PEOPLE

PEOPLE – SICK TIME / OVERTIME

PEOPLE – SICK TIME / OVERTIME

• Sick time continues to be a priority for the Department Head group and me • We have been focused on the departments with the largest opportunities for improvement • I am happy to report that we are seeing significant improvements in our sick time versus last year, specifically in Fire, E911, Fleet and Treasury* • These metrics will continue to be monitored through our scorecard and any issues will be investigated and dealt with appropriately • Overtime year to date has been well controlled across the organization and currently favourable to budget

PEOPLE – SICK TIME / OVERTIME

PEOPLE - UNION UPDATES

• Transit - Just completed an arbitration hearing regarding guaranteed hours for temp operators (There are several other outstanding grievances that

we are working through)

• Fire - Interest arbitration pending • E911 - Interest arbitration pending • Police - No outstanding issues • CUPE - No outstanding issues. Negotiations begin

at the end of 2013

GROWTH

GROWTH – HOTEL TAX

• Implemented by the City of Brandon in July, 2012 • Q3 2012 - $214,770 • Q4 2012 - $173,670 • First event funding application was approved by Council

on November 19th in the amount of $25,000 • % of collections issued as event funding – 6.5% • Given that it’s a new process, everything went very

smoothly in 2012 • We continue to adjust the process to make things better • Work continues on developing the Capital Funding

Matrix in 2013 and getting the word out to event organizers

GROWTH – AFFORDABLE HOUSING

STRATEGY

• The demographic / housing data has been updated

• Input has been sought from not for profit organizations involved in affordable housing

• Input has been sought from the for profit development community

• Recommendations are being formulated • We will have the strategy before Council in June

2013

GROWTH – ECONOMIC DEVELOPMENT

STRATEGY

• An advisory group comprised of local business people has been assembled to guide the updating of the Economic Development strategic plan

• Initial areas of strategic focus have been identified • Background research has been completed • Best practices for engaging the business community

in the development of the strategy have been researched

• This will be a key initiative in the upcoming months and will see a focused effort devoted to completing the strategy, targeting a Sept 2013 completion date

INFRASTRUCTURE

INFRASTRUCTURE – CITY PROJECT

PLANNING

Initial Brainstorming • Airport upgrades • Bridges – 18th Street and 8th Street • North Hill water and sewer lines • Future development opportunities North and South • Indoor recreation complex • Water plant • Roads • Water and sewer • Overland flooding • Other ideas

INFRASTRUCTURE – SNOW CLEARING

• It has been a long tough winter both on our streets and sidewalks as well as our budget

• We may have to use our snow clearing reserve in the Fall if necessary

• The two recent heavy snowfalls and our quick response was costly

• Public Works will be evaluating how responses for large snow storms are conducted in the future utilizing private contractors

Account Actuals Budget

811,474.81$ 903,086.00$

SNOW REMOVAL & SANDING 2013 BUDGET

INFRASTRUCTURE – WASTE WATER

TREATMENT PLANT • All seven contracts have been awarded and are underway • An eighth contract will be issued to wrap up the project in the near future • It is estimated that 85%+ of the construction has been completed • The completion date continues to be on target for September 2013 • Currently, the upgrade is approximately $2M under budget without any considerations for allowances

INFRASTRUCTURE – PLANNING

Brandon & Area Planning District Growth Strategy • Community Workshop held on January 29th, 2013 • Background report completed • In process of completing land analysis within Brandon

Fringe Area • Land analysis will lead to three growth scenarios for

Steering & Technical Committee discussion • Anticipated project completion for approval by

Sept/Oct 2013

INFRASTRUCTURE – PLANNING

North Brandon Gateway Secondary Plan • Community Workshop held on January 24th, 2013 • Option Plans Completed • Residential Landowner meeting held on March 27th, 2013 • In process of refining preferred option plan and density

calculations • Final open house anticipated to be completed in August • Anticipated project completion for approval by Sept/Oct

2013

INFRASTRUCTURE – PLANNING

Southwest Brandon Secondary Plan • Initial landowners meeting completed on March 14,

2013 • In process of completing background report and

infrastructure analysis • Initial community workshop anticipated for mid-June • Anticipated project completion for approval by

Sept/Oct 2013

INFRASTRUCTURE – PLANNING

Planning Department Public Outreach in 2013 • North Gateway Secondary Plan Community Workshop: January

24th, 6-8pm at Discovery Centre • Growth Strategy Community Workshop: January 29th, 6-9pm at

Park Community Centre • Public Outreach Policy Open House: February 20th, 5-7pm at City

Hall • Southwest Brandon Secondary Plan Landowners Meeting: March

14th, 5-6pm at Planning Office • Urban Design & Landscape Standards Community Workshop:

March 21st, 6-8pm at Discovery Centre • (Upcoming) - Secondary Suites/Boarding House Open House:

April 25th, 6-8pm at Discovery Centre

INFRASTRUCTURE - SANITATION

• Launch of our new Organic Curbside Collection Service will be April 30th (Date may change depending on weather)

• As of today we have a total 1167 participants • We have received 5 trailer loads of new containers • Staff will be assembling containers in the coming weeks • Distribution of containers to residents will occur in the

near future • Public information and signup opportunities are being

held *April 16 City Hall foyer 7pm to 8pm *April 21st Earth day, at City Hall at noon

INFRASTRUCTURE – BRANDON INN

• Demo permit has been issued for Real Estate Board building (funded by Renaissance Brandon) and should receive the Brandon Inn demo permit today

• Equipment arriving at site over next few days • Safety fencing is being erected, fencing will close

public sidewalk on 9th Street from south end of property (at Princess Ave) to barber shop entrance and west lane way will also be closed, public sidewalk along Princess Ave will remain open

• Barbershop will remain open with the exception of a few days for safety concerns

• Arrangements have been made for garbage collections in back lane between 9thand 10th Street

QUESTIONS?

APPENDIX

INFRASTRUCTURE – SPRING FLOOD

Based on the Province’s Spring Flood Outlook issued on April 10th, Brandon can continue to anticipate river levels similar to 2009

As such, the City of Brandon continues to prepare for an unfavourable level of 1,174.2 feet above sea level measured at 1st Street.

In comparison, the City of Brandon’s flood of record in 2011 peaked at 1,182.89 feet above sea level measured at 1st Street.

It is important to remember that we have seen levels in the neighbourhood of 1,174 feet on the river 5 times since 1995.

INFRASTRUCTURE – SPRING FLOOD

The City anticipates seeing water in recreation areas along the Assiniboine River and may have to close storm sewer outflows and locate pumps to manage melt and rain water

We have 10,000 sandbags filled and in stock ready to go if required

The Province of Manitoba has indicated that the Shellmouth Reservoir is at historically low levels

The Province remains committed to the installation of a single row of super sandbags and aqua dam protection on 1st Street and 18th Street if needed